G51-16 Ordinance No. G51-16
AN ORDINANCE
ESTABLISHING A PAY AND BENEFIT PLAN FOR CERTAIN APPOINTED OFFICERS
AND EMPLOYEES OF THE CITY OF ELGIN
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That effective January 1, 2017, there is hereby established the following
offices and positions and schedule of standard monthly and annual salary ranges for the City's
Non-Bargaining Unit Member Group:
Benefit Pay Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Position Title Group Grade
CORPORATION COUNSEL/ A 828 $150,219 $157,731 $165,617 $173,899 $182,594 $191,722 $201,309
CHIEF DEVELOPMENT
OFFICER
$12,518 $13,144 $13,801 $14,492 $15,216 $15,977 $16,776
(NO POSITIONS IN GRADE) A 827 $143,066 $150,219 $157,731 $165,617 $173,899 $182,594 $191,722
$11,922 $12,518 $13,144 $13,801 $14,492 $15,216 $15,977
(NO POSITIONS IN GRADE) A 826 $136,254 $143,066 $150,219 $157,731 $165,617 $173,899 $182,594
$11,354 $11,922 $12,518 $13,144 $13,801 $14,492 $15,216
FIRE CHIEF A 825 $129,766 $1 36,254 $143,066 $150,219 $157,731 $165,617 $173,899
POLICE CHIEF A $10,814 $11,354 $11,922 $12,518 $13,144 $13,801 $14,492
(NO POSITIONS IN GRADE) A 824 $123,586 $129,766 $136,254 $143,066 $150,219 $157,731 $165,617
$10,299 $10,814 $11,354 $11,922 $12,518 $13,144 $13,801
CHIEF FINANCIAL A 823 $117,701 $123,586 $129,766 $136,254 $143,066 $150,219 $157,731
OFFICER/BUDGET DIR.
PUBLIC SERVICES A $9,808 $10,299 $10,814 $11,354 $11,922 $12,518 $13,144
DIRECTOR
ASSISTANT CITY A 822 $112,095 $117,701 $123,586 $129,766 $136,254 $143,066 $150,219
MANAGER
CHIEF TECHNOLOGY A $9,341 $9,808 $10,299 $10,814 $11,354 $11,922 $12,518
OFFICER
COMMUNITY DEV. A
DIRECTOR
HUMAN RESOURCES A
DIRECTOR
ASSISTANT FIRE CHIEF A 821 $106,758 $112,095 $117,701 $123,586 $129,766 $136,254 $143,066
COMMUNICATIONS A $8,896 $9,341 $9,808 $10,299 $10,814 $11,354 $11,922
DIRECTOR
PARKS AND RECREATION A
DIRECTOR
POLICE DEPUTY CHIEF A
311 CITIZEN SERVICES A 820 $101,674 $106,758 $112,095 $117,701 $123,586 $129,766 $136,254
DIRECTOR
BATTALION CHIEF(FIRE) A $8,473 $8,896 $9,341 $9,808 $10,299 $10,814 $11,354
POLICE COMMANDER A
ASSISTANT CORP B 819 $96,833 $101,674 $106,758 $112,095 $117,701 $123,586 $129,766
COUNSEL II
CITY ENGINEER A $8,069 $8,473 $8,896 $9,341 $9,808 $10,299 $10,814
ECONOMIC A
DEVELOPMENT DIRECTOR
RECREATION& B
FACILITIES SUPT.
WATER DIRECTOR A
FIRE MARSHAL A 818 $92,221 $96,833 $101,674 $106,758 $112,095 $117,701 $123,586
POLICE LIEUTENANT B $7,685 $8,069 $8,473 $8,896 $9,341 $9,808 $10,299
BUILDING MAINTENANCE B 817 $87,830 $92,221 $96,833 $101,674 $106758 $112,095 $117,701
SUPT.
PURCHASING OFFICER B $7,319 $7,685 $8,069 $8,473 $8,896 $9,341 $9,808
PROFESSIONAL B
STANDARDS OFFICER
PUBLIC WORKS B
SUPERINTENDENT
SENIOR ENGINEER- B
DEVELOPMENT
SENIOR PLANNER B
ASSISTANT CORP B 816 $83,648 $87,830 $92,221 $96,833 $101,674 $106,758 $112,095
COUNSEL I
ENGINEER II B $6,971 $7,319 $7,685 $8,069 $8,473 $8,896 $9,341
GOLF OPERATIONS B
DIRECTOR
POLICE SERGEANT B
BUILDING& B 815 $79,665 $83,648 $87,830 $92,221 $96,833 $101,674 $106,758
DEVELOPMENT MANAGER
CITIZEN SERVICES B $6,639 $6,971 $7,319 $7,685 $8,069 $8,473 $8,896
SUPERVISOR
CITY CLERK B
CODE ENFORCEMENT B
MANAGER
CULTURAL CENTER B
DIRECTOR
FINANCE MANAGER B
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CENTRE ASSOCIATE C 814 $75,870 $79,665 $83,648 $87,830 $92,221 $96,833 $101,674
MANAGER-
CUSTOMER SERVICE $6,322 $6,639 $6,971 $7,319 $7,685 $8,069 $8,473
CENTRE ASSOCIATE C
MANAGER-OPERATIONS
DEPUTY DIRECTOR OF C
EMERGENCY COMMUNICATIONS
ENGINEER I C
ITS NETWORK MANAGER C
ITS SENIOR DATABASE C
ANALYST
ITS SYSTEM SUPPORT C
MANAGER
PUBLIC WORKS C
SUPERVISOR
SENIOR ACCOUNTANT C
SENIOR HUMAN C
RESOURCES ADVISOR
SENIOR MANAGEMENT C
ANALYST
SR.PUBLIC SAFETY C
SYSTEMS SPEC.
FIRE CODE OFFICIAL B 813 $72,258 $75,870 $79,665 $83,648 $87,830 $92,221 $96,833
GOLF COURSE B $6,021 $6,322 $6,639 $6,971 $7,319 $7,685 $8,069
SUPERINTENDENT
311 CITIZEN SERVICES C 812 $68,817 $72,257 $75,870 $79,665 $83,648 $87,830 $92,222
COORDINATOR
GIS PLANNER C $5,735 $6,021 $6,322 $6,639 $6,971 $7,319 $7,685
ITS SPECIALIST C
APPLICATION DEVELOPER
PUBLIC SAFETY SYSTEM C
SPECIALIST
ASSOCIATE PLANNER C 811 $65,540 $68,818 $72,258 $75,870 $79,665 $83,648 $87,830
HISTORIC PRESERVATION C $5,462 $5,735 $6,021 $6,322 $6,639 $6,971 $7,319
PLANNER
PLAN EXAMINER C
PUBLIC HEALTH C
COORDINATOR
PUBLIC SAFETY C
COMMUNICATIONS SHIFT
SUPERVISOR
VICTIM ASSISTANCE C
COORDINATOR
ACCOUNTANT C 810 $62,418 $65,540 $68,817 $72,258 $75,870 $79,665 $83,648
ASST.GOLF OPERATIONS C $5,202 $5,462 $5,735 $6,021 $6,322 $6,639 $6,971
DIRECTOR
CHEMIST C
EXECUTIVE ASSISTANT* C
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LEGAL C
S ECRETARY/PARALE GAL*
RISK MANAGEMENT C
ASSISTANT .
SENIOR RECREATION C
SUPERVISOR-AQUATIC
PROGRAMS
SENIOR RECREATION C
SUPERVISOR-ERC
PROGRAMS
SENIOR RECREATION C
SUPERVISOR-
COMMUNITY PROGRAMS
SENIOR RECREATION C
SUPERVISOR-HEALTH&
FITNESS PROGRAMS
SPECIAL EVENTS& C
COMMUNITY ENGAGEMNT
COORDINATOR
ERC PROGRAM C 809 $59,447 $62,418 $65,540 $68,817 $72,258 $75,870 $79,665
SUPERVISOR
$4,954 $5,202 $5,462 $5,735 $6,021 $6,322 $6,639
HEMMENS ASST. C 808 $56,616 $59,447 $62,418 $65,540 $68,817 $72,258 $75,870
TECHNICAL SUPV.
HUMAN RESOURCES C $4,718 $4,954 $5,202 $5,462 $5,735 $6,021 $6,322
ADVISOR
MANAGEMENT ANALYST C
RECREATION C
MEMBERSHIP COORD.
RECREATION SOFTWARE C
SPECIALIST
ACCOUNTING C 807 $53,919 $56,616 $59,447 $62,418 $65,540 $68,817 $72,258
TECHNICIAN
ITS-USER SUPPORT C $4,493 $4,718 $4,954 $5,202 $5,462 $5,735 $6,021
PUBLIC SAFETY C
PROPERTY/EVIDENCE
TECHNICIAN _
GIS ANALYST C
GRADUATE INTERN(ONE C 806 $51,352 $53,919 $56,616 $59,447 $62,418 $65,540 $68,817
STEP)
ADMINISTRATIVE C $4,279 $4,493 $4,718 $4,954 $5,202 $5,462 $5,735
ASSISTANT II*
DEPUTY CITY CLERK* C
LEGAL SECRETARY* C
FLEET SERVICE C 805 $48,909 $51,352 $53,919 $56,616 $59,447 $62,418 $65,540
ASSISTANT
$4,076 $4,279 $4,493 $4,718 $4,954 $5,202 $5,462
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ADMINISTRATIVE C 804 $46,579 $48,909 $51,352 $53,919 $56,616 $59,447 $62,418
ASSISTANT I*
COMMUNITY OUTREACH C $3,882 $4,076 $4,279 $4,493 $4,718 $4,954 $5,202
SPECIALIST
COMMUNITY RESTITUTION C 803 $44,359 $46,579 $48,909 $51,352 $53,919 $56,616 $59,447
WORK COORDINATOR
ERC OFFICE MANAGER C $3,697 $3,882 $4,076 $4,279 $4,493 $4,718 $4,954
(NO POSITIONS IN GRADE) C 802 $42,247 $44,359 $46,579 $48,909 $51,352 $53,919 $56,616
$3,521 $3,697 $3,882 $4,076 $4,279 $4,493 $4,718
(NO POSITIONS IN GRADE) C 801 $40,235 $42,247 $44,359 $46,579 $48,909 $51,352 $53,919
$3,353 $3,521 $3,697 $3,882 $4,076 $4,279 $4,493
*(Confidential position)
Section 2. That the following benefit program is hereby established:
Group A
1) Vacation - 1 to 9 years of service - 3 weeks
10 years to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager in the city manager's discretion may also consider and include up to nine
(9)years of non-City of Elgin prior professional or supervisory service of an employee in the same
or similar field in determining years of service of an employee for the purpose of vacation at initial
hire. If an employee is granted vacation accrual in a higher range than one (1) to nine (9) years of
service, he or she shall not advance to the next range until he or she has attained the required
number of years of service with the city for such range.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09,
as amended.
2) Sick Leave For employees hired prior to March 1, 2010, sixty (60) days (in 12-
hour increments for Fire shift personnel) placed on account when commencing employment, plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010,
thirty (30) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours)per month.
3) Life Insurance-in an amount equal to the nearest$1,000 of the employee's annual
base salary.
4) Holidays - New Year's Day, Martin Luther King Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve,
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Christmas Day, and New Year's Eve. Fire shift personnel shall receive additional pay for hours
actually worked on holidays at a straight-time rate. Twelve (12) hours of personal time off for
each holiday which falls on a scheduled day off as well as for each of any undesignated holidays
shall also be received by fire shift personnel.
5) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
6) Fire Battalion Chiefs - Fire Battalion Chiefs shall be paid at their current hourly
rate of pay at straight time for hours worked filling a vacant shift position on a scheduled day off
which otherwise would have been filled by overtime. This provision shall relate only to shift
positions only and not any other duties.
7) Personal Days - Three (3) personal days shall be provided per year, but not
including Fire shift personnel. Employees commencing employment between January 1 and June
30 in a year shall receive all three (3) personal days for such year. Employees commencing
employment between July 1 and December 31 in a year shall receive one (1)personal day for such
year.
Group B
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 10 years of service - 3 weeks
11 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion,may also include up to five(5)years of
non-City of Elgin prior professional or supervisory service of an employee in the same or similar
field in determining years of service of an employee for the purpose of vacation at initial hire. If
an employee is granted vacation accrual in a higher range than one (1) to five (5) years of service,
he or she shall not advance to the next range until he or she has attained the required number of
years of service with the city for such range.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09,
as amended.
2) Sick Leave - For employees hired prior to March 1, 2010, thirty (30) days placed
on account upon commencement of employment plus annual accrual of one day (8 hours) per
month. For employees hired on or after March 1, 2010, twenty (20) days placed on account when
commencing employment, plus annual accrual of.5 days (4 hours)per month.
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3) Life Insurance-in an amount equal to the nearest$1,000 of the employee's annual
base salary.
4) Holidays - New Year's Day, Martin Luther King Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve,
Christmas Day, and New Year's Eve. Police shift personnel will receive additional eight(8)hours
holiday pay at their straight-time hourly rate whether the holiday is worked or not.
5) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
6) Police management personnel shall receive compensation for court appearance on
days off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Lieutenants and Police Sergeants shall be paid at a rate equivalent to 150% of their current
hourly rate of pay for hours worked over 8.25 hours per day. Police Lieutenants and Police
Sergeants shall have the option of compensatory time for hours in excess of their regular 8.25 shift
hours with a maximum accrual of 80 hours.
7) Personal Days - Three (3) personal days shall be provided per year, but not
including Fire shift personnel. Employees commencing employment between January 1 and June
30 in a year shall receive all three (3) personal days for such year. Employees commencing
employment between July 1 and December 31 in a year shall receive one (1)personal day for such
year.
Group C
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 11 years of service - 3 weeks
12 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion,may also include up to five(5)years of
non-City of Elgin prior professional or supervisory service of an employee in the same or similar
field in determining years of service of an employee for the purpose of vacation at initial hire. If
an employee is granted vacation accrual in a higher range than one (1)to five (5) years of service,
he or she shall not advance to the next range until he or she has attained the required number of
years of service with the city for such range.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09,
as amended.
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2) Sick Leave - For employees hired prior to March 1, 2010, fifteen (15) days placed
on account upon commencement of employment plus annual accrual of one day (8 hours) per
month. For employees hired on or after March 1, 2010, fifteen(15) days placed on account when
commencing employment, plus annual accrual of.5 days (4 hours)per month.
3) Life Insurance-in an amount equal to the nearest$1,000 of the employee's annual
base salary.
4) Holidays - New Year's Day, Martin Luther King Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve,
Christmas Day, and New Year's Eve.
5) Personal Days - Three (3) personal days shall be provided per year. Employees
commencing employment between January 1 and June 30 in a year shall receive all three (3)
personal days for such year. Employees commencing employment between July 1 and December
31 in a year shall receive one (1) personal day for such year.
Police Management Sick Leave Bonus. All police management employees on the active payroll
as of the beginning of a payroll year, shall have established a $240 sick leave occurrence bank.
For each 8 hours of sick leave used during a payroll year, $40.00 shall be deducted from the
employee's individual sick leave bonus bank. Employees on the payroll at the end of the payroll
year shall receive a voucher payment equal to the balance remaining in their individual sick leave
bonus bank.
Police Management Voluntary Fitness Program. Police management personnel shall be
eligible to participate in the police department's voluntary physical fitness program under the same
terms and conditions provided for other police department employees.
Medical Insurance for Groups A, B, and C - Comprehensive major medical insurance program
for employee and dependents with employee option to continue coverage upon separation from
employment according to one of the available coverage options. Effective March 1, 2010, for
employees hired prior to March 1, 2010, the City will pay 85% of the specified premium for the
coverage selected (i.e., single, single plus one, or family) and the employee will pay via payroll
deduction the remaining 15% of the specified premium. Effective March 1, 2010, for employees
hired on or after March 1, 2010, the City will pay 80% of the specified premium for the coverage
selected (i.e., single, single plus one, or family) and the employee will pay via payroll deduction
the remaining 20% of the specified premium. Notwithstanding anything to the contrary in
Ordinance G70-02, as amended, employees hired on or after March 1, 2010, shall not be eligible
to continue to participate in the City's group health insurance plan pursuant to Ordinance No. G70-
02, as amended. Employees who have alternative health insurance coverage may elect to
discontinue to participate in the City's health insurance plan pursuant to the City's health insurance
opt out program adopted pursuant to Resolution No. 05-38, as amended by Resolution No. 09-24.
The opt out benefit to such employees shall be in the annual amount of$3,000 prorated based upon
employment with the city during the applicable plan year and shall be paid at the employee's
option either to a Health Reimbursement Account or in the form of additional compensation to the
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employee to be paid in a lump sum, less appropriate deductions, on December 1 in the applicable
plan year.
Vacation and Sick Leave Buy Back for Groups A, B, and C - Effective January 1, 2010, an
employee determined by the City Manager in the City Manager's sole and exclusive discretion to
be outstanding and deserving of a performance reward may sell back to the City at the employee's
then current salary rate up to five(5) accrued and unused vacation days each calendar year and up
to five (5) accrued and unused sick days each calendar year. The determination by the City
Manager as to whether any employee qualifies for such vacation and/or sick leave buy back and
the amount thereof shall be in the sole and exclusive discretion of the City Manager and shall not
be subject to any review, appeal, grievance and/or arbitration procedures.
401 (a) Plan for Groups A, B, and C - Effective March 14, 2010, the City's deferred
compensation program (under Section 401(a) of the U.S. Tax Code) for all non-contract
(Management Group) employees, whereby the City contributed 4% against a 2% or higher
(maximum 10%) matching contribution by the employee into the program, shall be terminated.
Longevity Pay for Groups A, B, and C - Effective March 14, 2010, employees hired prior to
January 1, 2010, shall receive as additional earnings annual longevity pay in the amount of an
additional 4% of the employee's annual salary. Longevity pay shall be paid to employees in
installments with each payroll. Employees hired on or after March 1, 2010, shall not be eligible
for or receive longevity pay.
Sick Leave Conversion For Vacation Leave—Accrued sick leave over 480 hours (60 days) (or
over 720 hours (60-12 hour days) for fire shift employees) may be converted at the rate of three
(3)days of sick leave for one(1) day of vacation leave. Such conversion is limited to a maximum
of five (5) days of vacation leave (or 12-12 hour periods for fire shift employees) in any one
calendar year. The minimum balance of sick leave after such conversion shall not be less than 60
days.
Sick Leave Conversion for Severance Pay — Upon retirement or leaving city employment in
good standing, employees may be eligible to convert accrued sick leave for severance pay. An
employee with accrued sick leave of more than 720 hours (90) days (or 1,080 hours (90-12 hour
days)for fire shift employees)may convert up to a maximum of 20 days or 160 hours of sick leave
for severance pay(240 hours for fire shift employees),as long as the remaining balance of accrued
sick leave does not total less than 90 days of accrued sick leave. Such conversion shall be at the
rate of three (3) days of sick leave for one (1) day of severance pay. Accrued sick leave applied
by an employee for IMRF service credit shall not be eligible for sick leave conversion for
severance pay.
Adjustment of Pay Grades Within Groups A, B and C - The City Manager, in the City
Manager's discretion, may either increase or decrease the pay grades for positions within the non-
bargaining unit member group based upon the completion of periodic salary or market surveys.
Such adjustments shall be limited to movement within the A,B and C benefit group classifications
and shall not exceed the maximum amount of compensation within the benefit group as established
by the City Council in the most recent ordinance establishing the pay and benefit plans for the non-
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bargaining unit member group. Such adjustments of pay grades by the City Manager shall be
identified in the subsequent ordinance to be adopted by the City Council establishing a pay and
benefit plan for the non-bargaining unit member group.
Section 3. That all ordinances in conflict with the provisions of this ordinance are
hereby repealed to the extent of any such conflict.
Section 4. That this ordinance shall be in full force and effect from and after January
1, 2017,upon its passage in the manner provided by law.
/. �/ :t %lei -
David J. .:fain, .(ayor
Presented: December 21, 2016
Passed December 21, 2016
Vote: Yeas: 9 Nays: 0
Recorded: December 21, 2016E
Published: December 21, 2016 ' G.
Gewes Fwnm„,S �,a
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