G41-13 Ordinance No. G41-13
AN ORDINANCE
ESTABLISHING RATES AND FEES FOR THE
HEMMENS CULTURAL CENTER
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That the rates, fees and other charges for the City's Hemmens Cultural
Center be and the same are hereby established and amended as set forth in the attached
Hemmens Cultural Center listing of rates, fees and other charges dated September 11, 2013,
attached hereto as Exhibit 1.
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed to the extent of any such conflict.
Section 3. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
David J. Ka ain, yor
Presented: September 11, 2013
Passed: September 11, 2013
Vote: Yeas: 9 Nays: 0
Recorded: September 11, 2013fu,,,,,,,�
Published: September 13, 2013
Attest*
Kimberly Dewis, ity Clerk
folk
Hemmens Cultural Center (September 11, 2013)
Rates budgeted for the season will be in effect from Jul 1 through July g June 30, of the listed years.
Hernmens—Event Rental Fees
Type 2013-2014 2014-2015 2015-2016 Change
Fee Fee Fee
Monday—Thursday per hour,
3 hour minimum $355 $355 $355 -
Friday—Sunday per hour,3 hour minimum $395 $395 $395 -
Monday—Thursday: Second Performance,same
day;per hour,3 hour minimum $ 150 $ 150 $ 150 -
Friday—Sunday: Second Performance,same day;
per hour,3 hour minimum $ 190 $ 190 $ 190 -
Monday—Thursday, per hour,
3 hour minimum $ 180 $ 180 $180 -
Friday—Sunday,per hour,3 hour minimum $220 $220 $220 1 -
x
Monday—Thursday,per hour,
3 hour minimum $320 $320 $320 -
Friday—Sunday,per hour,3 hour minimum $360 $360 __$360 0
-
Monday—Thursday, per hour,
3 hour minimum $415 $415 $415
Friday—Sunday, per hour,3 hour minimum 1 $480 $480 $480 -
Type 0 - 0 . Change
Fee Fee Fee
3 hour minimum,unless consecutive to public event
Monday—Thursday $80 $80 $80
Friday—Sunday $ 100 $ 100 $100 -
Friday—Sunday(not day of event) $ 145 $ 145 $ 145
1 Up
4- "
Monday—Thursday $80 $�80 $80 Friday—Sunday $ 100 $ 100 $ 100 -
Friday—Sunday(not day of event) $ 145 $ 145 $ 145
Monday—Thursday $100 $ 100 $ 100
Friday—Sunday $ 130 $ 130 $ 130 -
Friday—Sunday(not day of event) $ 180 $ 180 $ 180 -
Exhibit 1
Hernmens-Ticketing Services
Type 2013-2014 - . Change
Fee Fee Fee
Event Set-up(existing seat configuration or $20.00 in 14-15,
General Admission) $50 $30 $30 No change in 15-16
Event Set-up(creation of new seat
configuration) $275 $275 $275 -
Labor Surcharge,per ticket printed $.50 $.15 $.15 -35C in 14-15,
No change in 15-16
Processing Fee,per order* $6.00 $5.00 $5.00 -$1.00 in 14-15,
No change in 15-16
Ticket Exchange Fee, per ticket** $3.00 $3.00 $3.00 -
Ticket Re-issue Fee** N/A $2.00 $2.00 Established 14-15
No change in 15-16
When the Hemmens Box Office is used for ticketing, services will include the following:
• Standard daytime labor for phone and counter sales:
• One Box Office Representative for events
• Renter is responsible for any additional labor cost
• Common Box Office event staff consists of two representatives for four
hours.
• Box Office staffing levels will be determined by the Patron Relations
Supervisor
• Ticket Stock (est. value $ 0.10 per ticket);
• Postage to mail tickets (est. value $ 0.65 per mailing)
* Processing Fee, Per Order: A per order processing fee will be charged to all
g tickets orders
placed with The Hemmens Box Office by any means other than in person at The Hemmens Box
Office window located at 45 Symphony Way, Elgin, IL 60120. Lessee shall have no participation
in revenues generated by this fee.
** Ticket Exchange/Re-issue Fees, Per Ticket: A per ticket exchange fee will be charged for all
tickets exchanged, reprinted, re-issued or returned to The Hemmens Box Office by any means
and for any reason. Lessee shall have no participation in revenues generated by this fee.
Credit card service fee of 25C per credit card transaction will be deducted from lessee gross
sales.
The rates listed above may be reduced and/or waived as deemed to be in the best interest of
the City by the Cultural Center Director and with the approval of the City Manager or his
designee.
Hemmens-Labor Rates(per person/per hour)
Type 2013-2014 - 2015-2016 Fee Fee Fee Change
Technicians $36.50 $37.50 $37.50 -
Senior Technicians $54.50 $56.00 $56.00
Stage Manager $54.50 $56.00 $56.00 -
Ushers $ 17.75 $ 18.00 $ 18.00
Box Office Ticketing Agents $27.75 $28.50 $28.50
Security Rates established by Police Department
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Labor rates for Hemmens personnel on observed city and federal holidays are charged at one
and a half times the regular rate. The Hemmens reserves the right to determine the minimum
crew call for events. The Hemmens requires regularly scheduled breaks for crew calls
exceeding 5 hours.
Type i 201S-2016 Change
Fee Fee Fee
Monday-Thursday $75 $75 $75
Friday-Sunday $95 $95 $95
Per day $70 $70 $70
Per day $155 $ 155 1 $ 155 -
One Hemmens' Staff person (does not include Senior Technician or Stage Manager) shall
be included with full rate and standard discounted Building Rentals. Equipment used for,
and additional personnel working the event, shall be an additional charge. Staff will not
be included for groups receiving additional discounts, funding by the City of Elgin through
Purchase of Service Agreements or Performance Contracts, or for contracts that do not
include event rates.
Building rental rates on observed City and federal holidays are charged at one and a half
times the base rate.
Contracts will not be written with more than three consecutive days of non-use.
Hernmens-Equipment Rates
Type 0 - 0 . Change
Fee Fee Fee
Acoustical Reflectors(floor per unit) $11.25 $11.25 $11.25 -
Acoustical Reflectors(hanging,per set) $15.50 $15.50 $15.50 -
Chairs,metal folding $ .80 $ 1.00
$ 1.00 +20C in 14-15
Chairs,padded $1.75 $1.75 $1.75
Tables,rectangle(5 backstage tables
included) $5.25 $5.25 $5.25
Tables,round(including cocktail tables) $5.75 $5.75 $5.75
ROSCO Dance Floor $125.00 $125.00 $125.00 -
Electric Truck,per day $45.00 $45.00 $45.00 -
Mics&DI's(1 included with rental) $24.00 $24.00 $24.00 -
Wireless Mic Surcharge,per mic,per day $5.50 $7.50
$7.50 +$2 in 14-15
Mirrorball, Black lights $52.50 $52.50
$52.50 -
Fog Machines,Strobe Lights $62.50 $62.50
$62.50 -
Movie Screen $25.00 $30.00
$30.00 +$5 in 14-15
Manhasset Music Stands $ .90 $ 1.00
$ 1 00 +lOC in 14-15
Music Stand Lights $2.25 $2.25 1 $2 25
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Stage Lectern $16.00 $16.00 $16.00 -
Orchestra Pit Cover(Fully Raised or
Lowered) $85.00 $85.00 $85.00
Piano,Steinway $160.00 $160.00 $160.00 -
Piano, Upright or Electronic Keyboard $90.00 $90.00 $90.00 -
Piano,Tuning $130.00 $130.00 $130.00 -
Portable Sound System $65.00 $70.00 $70.00 +$5 in 14-15
Projector, Portable LCD video or Slide $55.00 $55.00 $55.00 -
Band Risers $8.00 $10.00
$10.00 +$2 in 14-15
Choral Risers, per tier $5.00 $5.00 $5.00 -
Followspots $90.00 $90.00 $90.00 -
Table Skirts $6.00 $6.00 $6.00 -
Playback:Cassette,CD, DVD,etc. $45.00 $45.00 $45.00 -
Pipe&Drape(per foot)for quick change
booths $1.00 $1.00 $1.00 -
Hanging Flag,Scrim or Drops $115.00 $115.00 $115.00 -
100 Cup Coffee Urns(one n/c) $5.00 $5.00 $5.00 -
Streamer Canon $45.00 $45.00 $45.00 -
Streamer Loads(CO2,Streamers&Caps) $15.00 $15.00 $15.00 -
Portable Theater Seating $3.25 $3.25 $3.25 -
VCR&Monitor $50.00 $50.00 $50.00 -
12,000 Lumen Video Projector(per day) $125.00 $150.00 $150.00 +$25 in 14-15
Box Tower/Truss, 15"or 20.5"(per section) $16.00 $16.00 $16.00 -
Notes: The above equipment rates do not include the cost of the operation. Except
where otherwise indicated, the rates are on a per contract basis.
* Standard Pit Configuration will be at Main Floor/Golden Circle level with 47
Portable Theatre Seats or six 3' cocktail tables and 24 padded chairs
included. Orchestra Pit Cover fee will apply if cover is used at stage level or if
fully lowered.
** Follow Spots: No fee will be charged for follow spots operated by Hemmens
staff. Equipment rental fees will apply for follow spots operated by renter's
personnel. At least one Hemmens operator is required when spots are
operated from Projection Booth.
Under normal use, clean up service is included in the base rental. However, at
the discretion of the Cultural Center Director, sponsoring organizations will be
assessed for clean up service when the building is left unusually messy or dirty.
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/r* Discounts:
• Individuals and organizations with not-for-profit status will receive a 35% discount
off the base building rental rate upon receipt of appropriate documentation.
• Elgin resident individuals and organizations will receive a 25% discount off the base
building rental rate upon receipt of appropriate documentation establishing
residency in Elgin.
• Elgin not-for-profit organizations which rent the Hemmens Cultural Center on fifty or
more separate days within a calendar year will receive a volume discount of a 50%
discount off the base building rental rate, the applicable labor rates of Hemmens
personnel and the applicable rental rate of Hemmens-owned equipment. For
purposes of clarification, no other individual or group shall receive a discount on
labor charges or equipment rental charges.
• A 100% discount on building rental will be given for weekday (Monday-Thursday)
events presented by School District U-46, Kane County, the State of Illinois, or the
United States Government.
• Only one of the discounts listed above may be applied per contract. Discounts are
only available to renters whose accounts are current.
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