G26-11 I
• Ordinance No. G26-11
AN ORDINANCE
AMENDING CHAPTER 3.44 ENTITLED "PARKS AND RECREATION BOARD" AND
REPEALING CHAPTER 3.80 ENTITLED "THE CENTRE ADVISORY BOARD"
OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED
WHEREAS, the city council of the City of Elgin has previously created a Parks and
Recreation Board pursuant to Chapter 3.44 of the Elgin Municipal Code; and
WHEREAS, the city council has previously created The Centre Advisory Board pursuant to
Chapter 3.80 of the Elgin Municipal Code: and
WHEREAS,the city council has determined that it is reasonable and appropriate to combine
the Parks and Recreation Board and The Centre Advisory Board whereby the Parks and Recreation
Board will assume the responsibilities of The Centre Advisory Board; and
WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any
power and perform any function pertaining to its government and affairs; and
WHEREAS,the creation,alteration or elimination of the Parks and Recreation Board or The
• Centre Advisory Board are matters pertaining to the government affairs of the City of Elgin.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That Chapter 3.44 of the Elgin Municipal Code, 1976, as amended, entitled
"Parks and Recreation Board", be and is hereby further amended by amending Section 3.44.020
thereof entitled "Members; Appointment; Terms:" to read as follows:
"3.44.020: MEMBERS; APPOINTMENT; TERMS:
The Parks and Recreation Board shall consist of eight (8) members to be
appointed by the City Council. Each member so appointed shall serve for a
term of three (3) years. All members of the Board shall continue in such
capacity until their successors have been duly appointed and are acting. Any
member appointed to fill a vacancy occurring prior to the expiration of the
term for which his predecessor was appointed, shall serve for the remainder
of such term. The Parks and Recreation Board shall elect one of its members
as chairman for a term of one year subject to reelection. Upon the resignation
of a member of the Board designated as chairman or upon the end of his term
and in the event that he is not reappointed, the Parks and Recreation Board
shall designate another member of the Board as chairman.
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• Of the appointments made by the City Council to the Board in 2011, two(2)
such members shall be appointed for terms of four (4) years, and three (3)
such members shall be appointed for terms of three (3) years. All other
appointments shall be for a term of three (3) years.
Section 2. That Chapter 3.44 of the Elgin Municipal Code, 1976, as amended, entitled
"Parks and Recreation Board", be and is hereby further amended by amending 3.44.030 thereof
entitled "Powers and Duties read as follows:
3.44.030: POWERS AND DUTIES:
The Board shall, with respect to its field of work, or that of the Department
with which it is associated, have the following powers and duties:
A. To advise relative to the operation, construction, improvement and
maintenance of City parks, monuments and recreational facilities;
B. To prepare and suggest comprehensive plans for the development of grounds;
buildings, and equipment for parks and recreational facilities;
C. To consider and study the entire field, to advise the City Council upon its
request,and to recommend on its own initiative policies and practices,which
• recommendations the City Council shall duly consider:
D. To investigate the conduct of the work in its field and for this purpose to have
access at any time to all books,papers,documents and records pertaining and
belonging thereto,and to require written or oral information from any officer
or employee therein;
E. To adopt rules not inconsistent with law for its internal control and
management, a copy of which rules shall be filed with the City Clerk;
F. To hold meetings at such times and places as may be prescribed by the rules,
not less frequently than quarterly;
G. To act by subcommittee;
H. To appoint a secretary who shall keep minutes of the transactions of each
session, regular or special, which shall be public records and filed with the
City Clerk;
I. To give notice to the Mayor and City Council of the time and place of every
meeting,regular or special,and to permit the Mayor and members of the City
Council to be present and to be heard upon any matter coming before the
• Board;
• J. To recommend to the City Council projects to improve and beautify the
Centre, Lord's Park Pavilion and Wing g Park Band Shell;
K. To recommend new equipment, ideas, projects, or programs to improve and
meet the needs of the Centre, Lord's Park Pavilion and Wing Park Band
Shell;
L. To waive rental charges when all of the following circumstances exist:
1. When an event is sponsored by a not-for-profit corporation or association
headquartered in Elgin;
2. No admission is charged;
3. The event is open to the general public;
4. The event is not scheduled for a Friday, Saturday or Sunday;
5. The event is booked no more than one year in advance;
6. The rent waiver must be requested in writing at the time of booking;
e7. No single lessee shall have more than twelve (12) hours of rental charges
waived in any single calendar year; and
8. Lessee shall pay for the cost of cleanup (normally included in the rental
fee);
M. To coordinate and recommend to the City Council the use of gifts or bequests
so as to improve and meet the needs of the Centre, Lord's Park Pavilion and
Wing Park Band Shell;
N. To review customer service communications from the Centre and other city
park facilities and provide recommendations to improve customer service at
the Centre and other city park facilities.
O. To prepare and submit an annual report to the City Council concerning its
activities;
P. To establish rules for the conduct of meetings;
Q. To perform such other duties as the City Council may designate."
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• Section 3. That Chapter 3.80 of the Elgin Municipal Code, 1976, as amended, entitled
"The Centre Advisory Board" be and is hereby repealed.
Section 4. That all ordinances or parts of ordinances in conflict with the provisions of this
ordinance be and are hereby repealed.
Section 5. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
David J. Kaptai , Ma r
Presented: August 10, 2011
Passed: August 10, 2011
Omnibus Vote: Yeas: 7 Nays: 0
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Recorded: August 10. 2011 ��''"
Published: August 12. 2011
Attest:
• Kimberly Dewis; City Clerk
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