G15-11 Ordinance No. G 1 -11
AN ORDINANCE
ESTABLISHING A PAY PLAN FOR CERTAIN APPOINTED OFFICERS
AND EMPLOYEES OF THE CITY OF ELGIN
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That there is hereby established the following offices and positions and
schedule of standard monthly and annual salary ranges and benefit plans for the City's Non-
Baraainina Unit Member Group:
Benefit Pav Step Step Step Step Step Step Step
Position Title Group Grade 1 2 3 4 5 6 Z
CORPORATION COUNSEUCHIEF A 828 $130,169 $136,678 5143.511 5150,687 5158,222 5166.132 5174.439
DEVELOPMENT OFFICER $10,847 $11,390 $11,959 512,557 511185 $13.844 $14,537
(NO POSITIONS IN GRADE) A 827 5123,971 5130,169 $136,678 $143,511 5150,687 $158,222 $166,132
$10,331 $10,847 $11,390 $11,959 512,557 511185 5131844
(NO POSITIONS IN GRADE) A 826 $118,067 5123,970 5130,169 5136,678 5143,512 515007 $158,222
59,839 $10,331 $10,847 $11,390 $11,959 $12,557 $137185
FIRE CHIEF A 825 $112,445 $118,067 $123,970 S130,169 S1361678 S143,511 S150,687
POLICE CHIEF A 59,370 $9,839 $10.331 $10.847 $11,390 $11,959 511557
(NO POSITIONS IN GRADE) 824 S107,090 S112,445 $118,067 $123.970 S130,169 $136,678 S 143,51 1
$8,924 59,370 59,839 510331 510,847 511.390 $117959
ASSISTANT CITY MANAGERICHIEF A 823 $101,991 $107.090 $112,445 $118,067 5123.970 5130,169 5136,678
OPERATING OFFICER 58,499 58,924 59,370 $9,839 $10.331 510.847 511,390
CHIEF FINANCIAL OFFICER A
PUBLIC SERVICES DIRECTOR A
HUMAN RESOURCES DIRECTOR A 822 597,133 $101,991 5107,090 51127445 5118,067 $123.970 5130,169
COMMUNITY DEV DIRECTOR A 58,094 $8,499 58,924 59,370 $9,839 $10,331 510.847
ASSISTANT FIRE CHIEF A 821 592,508 597,133 $101,991 $107,090 $112,445 $118,067 5123,970
• COMMUNICATIONS DIRECTOR A
PARKS AND RECREATION DIRECTOR A 57,709 58,094 $8,499 58,924 $9,370 59,839 $10.331
• POLICE DEPUTY CHIEF A
BATTALION CHIEF(FIRE) A 820 $88,103 $92.508 $97,133 5101,991 5107,090 $112,445 $1185067
INFORMATION TECHNOLOGY A 57,342 57.709 S&094 $8,499 $8,924 59,370 59,839
SERVICES DIRECTOR
ASSISTANT CORP COUNSEL 11 B 819 $83,908 $88,103 592,508 597,133 5101,991 $1077090 $112,445
CITY ENGINEER A $6,992 $7,342 $7,709 $8,094 $8,499 $8,924 59,370
ECONOMIC DEVELOPMENT DIRECTOR A
WATER DIRECTOR A
C 818 579,912 583.908 $88,103 592,508 $97,133 $101,991 5107,090
FIRE MARSHAL A $6,659 $6.992 $7,342 $7,709 58,094 $8.499 $8;924
POLICE LIEUTENANT B
BUDGET&PURCHASING OFFICER B 817 $76,107 $79,912 $83.908 588,103 592.508 $97,133 $101,991
$6,342 $6.659 $6,992 57.342 57.709 $8.094 58.499
PROFESSIONAL STANDARDS OFFICER B
PUBLIC WORKS SUPERINTENDENT B
SENIOR ENGINEER-DEVELOPMENT B
SENIOR PLANNER B
• ASSISTANT CORP COUNSEL I B 816 $72,483 $76.107 $79,912 $83,908 $88,103 $92.508 $97,133
ASSISTANT PURCHASING OFFICER B $6,040 56,342 $6,659 $6,992 57,342 $7,709 58,094
ENGINEER 11 B
GOLF OPERATIONS DIRECTOR B
POLICE SERGEANT B
RECREATION&FACILITIES SUPT. B
ASSISTANT TO THE CITY MANAGER B 815 569,032 571483 576,107 $79,912 583,908 $88,103 592,508
FOR COMMUNITY ENGAGEMENT 55,753 $6,040 $6,342 $6,659 56,992 57,342 57.709
BUILDING&DEVELOPMENT MANAGER B
BUILDING MAINTENANCE SUPT. B
CITY CLERK B
CODE ENFORCEMENT MANAGER B
PUBLIC SAFETY INFORMATION
OFFICER B
CULTURAL CENTER DIRECTOR B
B
CENTRE ASSOCIATE MANAGER- C 814 565,743 569,032 $72,483 $76,107 $79,912 583,908 $88,103
CUSTOMER SERVICE $5,479 $5,753 $6,040 $6,342 $6,659 $6,992 $7,342
CENTRE ASSOCIATE MANAGER- C
• OPERATIONS
CHIEF WATER PLANT OPERATOR C
ENGINEER I C
• ITS NETWORK MANAGER C
ITS/HR SPECIALIST-TRAINING& C
PROCESS MANAGEMENT
PLANNER C
PUBLIC WORKS SUPERVISOR C
SENIOR HUMAN RESOURCES ADVISOR C
SENIOR MANAGEMENT ANALYST C
SR.PUBLIC SAFETY SYSTEMS SPEC. C
WATER MAINTENANCE SUPERVISOR C
GOLF COURSE SUPERINTENDENT C 813 $62,613 $65,743 $69,032 $72,483 $76,107 $79,912 $83,908
FIRE CODE OFFICIAL C $5,218 55,479 $5.753 $6,040 $6,342 56,659 $6,992
CITIZEN SERVICE SUPERVISOR C 812 559.631 $62,613 $65,743 $69,032 $72,483 $76,107 $79,912
C $4,969 $5,218 $5,479 $5,753 $6.040 $6,342 $6,659
GIS PLANNER C
ITS SPECIALIST-DATABASE ADM IN. C
ITS SPECIALIST-NETWORK ADMIN. C
PARKS DEVELOPMENT COORDINATOR C
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ASSOCIATE PLANNER C 811 556,792 $59,631 $62,613 $65;743 569.032 $72,483 $76,107
HISTORIC PRESERVATION PLANNER C 54.733 54.969 $5.218 $5.479 $5.753 56.040 $6.342
PLAN EXAMINER C
PUBLIC HEALTH COORDINATOR C
PUBLIC SAFETY COMMUNICATIONS C
SHIFT SUPERVISOR
VICTIM ASSISTANCE COORDINATOR C
ACCOUNTANT C 810 $54,087 $56.792 $59,631 $62,613 S65,743 $69,032 $72,483
ASST GOLF OPERATIONS DIRECTOR C 54.507 $4.733 $4,969 $5.218 $5,479 $5.753 56.040
CHEMIST C
EXECUTIVE ASSISTANT C
LEGAL SECRETARY/PARALEGAL C
PUBLIC SAFETY SUPERVISOR- C
PLANNING&RESEARCH
RISK MANAGEMENT ASSISTANT C
SENIOR RECREATION SUPERVISOR- C
AQUATIC PROGRAMS
SENIOR RECREATION SUPERVISOR- C
ERC PROGRAMS
SENIOR RECREATION SUPERVISOR- C
• COMMUNITY PROGRAMS
SENIOR RECREATION SUPERVISOR C
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HEALTH&FITNESS PROGRAMS
SPECIAL EVENTS&COMMUNITY C
ENGAGEMENT COORDINATOR
ERC PROGRAM COORDINATOR C 809 551,512 554,087 $56,792 $59,631 $62,613 $65,743 569.032
54,293 54,507 $4,733 $4,969 $5,218 $5,479 $5,753
HEMMENS TECHNICAL SUPV C 808 S49,059 $51,512 $54,087 556,792 $59,631 $62,613 $65,743
HUMAN RESOURCES ADVISOR C $4,088 $4,293 $4,507 $4,733 54,969 55.218 55,479
MANAGEMENT ANALYST-SUSTAIN- C
ABILITY&GRANT COORDINATOR
MANAGEMENT ANALYST-ORG- C
DEVELOPMENT COORDINATOR
MANAGEMENT ANALYST-PUBLIC C
SAFETY PLANNING&RESEARCH
MANAGEMENT ANALYST-PUBLIC C
SAFETY BUDGET COORDINATOR
PUBLIC SAFETY SYSTEM SPECIALIST C
PUBLIC WORKS SUPERVISOR- C
COMMUNITY RESTITUTION
RECREATION APPLICATION SUPPORT C
ANALYST
RECREATION MEMBERSHIP COORD C
•
ACCOUNTING TECHNICIAN C 807 546.723 $49,059 $51,512 $54,087 $56.792 559,631 562,613
53,894 54,088 54,293 54,507 $4,733 $4,969 $5,218
ITS SPECIALIST-USER SUPPORT C
PUBLIC SAFETY PROPERTY/EVIDENCE C
TECHNICIAN
ADMINISTRATIVE ASSISTANT Il* C 806 544,498 $4023 $49,059 551,512 5547087 $56,792 559,631
DEPUTY CITY CLERK* C S3,708 53;894 54,088 54,293 54,507 54,733 54,969
LEGAL SECRETARY* C
FLEET SERVICE ASSISTANT C 805 $42,380 $44,498 546,723 549,059 $51,512 $54,087 556.792
RECREATION SUPERVISOR- C $3,532 53,708 $3;894 $4,088 54,293 $4,507 54,733
COMMUNITY PROGRAMS
ADMINISTRATIVE ASSISTANT I* 804 540,362 542,380 $44,498 546,723 549,059 $51,512 554.087
53363 $3,532 53,708 $3,894 54,088 $4,293 $4,507
COMMUNITY RESTIT.WORK COORD C 803 $38,438 540,362 $42,380 $44,498 546,723 549,059 551.512
• ERC OFFICE MANAGER C 53,203 53,363 $3,532 $3,708 $3.894 $4.088 54;293
PARKING CONTROL SUPERVISOR
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• (NO POSITIONS IN GRADE) 802 536,608 $38,438 $40,362 $42,380 $44,498 $46,723 $49.069
$3,061 $3.203 $3,363 $3,632 $3,708 $3,894 $4,088
(NO POSITIONS IN GRADE) 801 $34,866 $36,608 $38,438 $40,362 $42,380 $447498 $46,723
52,906 $3,061 $1203 $3,363 $1632 $3.708 $3.894
*(Confidential position)
Section 2. That the following benefit program is hereby established:
Group A
1) Vacation - 1 to 9 years of service - 3 weeks
10 years to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager in the city manager's discretion may also consider and include up to
nine (9) years of non-City of Elgin prior professional or supervisory service of an employee in
the same or similar field in determining years of service of an employee for the purpose of
vacation.
• The accumulation of vacation leave shall be limited as provided by Ordinance No. S 11-
09, as amended.
2) Sick Leave For employees hired prior to March 1, 2010, sixty (60) days (in 12-hour
increments for Fire shift personnel) placed on account when commencing employment, plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010,
thirty (30) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest 51,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for physical or health maintenance
examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
and New Year's Eve. Fire shift personnel shall receive additional pay for hours actually worked
on holidays at a straight-time rate. Twelve (12) hours of personal time off for each holiday
which falls on a scheduled day off as well as for each of any undesignated holidays shall also be
received by fire shift personnel.
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• 6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
7) Fire Battalion Chiefs - Fire Battalion Chiefs shall be paid at their current hourly rate of
pay at straight time for hours worked filling a vacant shift position on a scheduled day off which
otherwise would have been filled by overtime. This provision shall relate only to shift positions
only and not any other duties.
8) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
Group B
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 10 years of service - 3 .weeks
11 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
• The city manager, in the city manager's discretion, may also include up to five (5) years
of non-City of Elgin prior professional or supervisory service of an employee in the same or
similar field in determining years of service of an employee for the purpose of vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09, as
amended.
2) Sick Leave - For employees hired prior to March 1, 2010, thirty (30) days placed on
account upon commencement of employment plus annual accrual of one day (8 hours) per
month. For employees hired on or after March 1, 2010, twenty (20) days placed on account
when commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for annual physical or health maintenance
examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
and New Year's Eve. Police shift personnel will receive additional eight (8) hours holiday pay at
their straight-time hourly rate whether the holiday is worked or not or an additional eight (8)
• hours of compensatory time for each holiday if they so select.
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• 6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
7) Police management personnel shall receive compensation for court appearance on days
off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Lieutenants shall be paid at a rate equivalent to 150% of their current hourly rate of pay
for hours worked over 8.25 hours per day. Police Lieutenants shall have the option of
compensatory time for hours in excess of their regular 8.25 shift hours with a maximum accrual
of 80 hours.
8) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
Group C
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 11 years of service - 3 weeks
12 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion, may also include up to five (5) years
of non-City of Elgin prior professional or supervisory service of an employee in the same or
similar field in determining years of service of an employee for the purpose of vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. 511-
09, as amended.
2) Sick Leave - For employees hired prior to March 1, 2010, fifteen (15) days (in 12-hour
increments for Fire shift personnel) placed on account upon commencement of employment plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010,
fifteen (15) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for physical examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
• and New Year's Eve. Police shift personnel will receive an additional eight (8) hours holiday
pay at their straight-time hourly rate whether the holiday is worked or not or an additional eight
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• (8) hours of compensatory time for each holiday if they so select. Fire shift personnel shall
receive additional pay for hours actually worked on holidays at a straight-time rate. Twelve (12)
hours of personal time off for each holiday which falls on a scheduled day off as well as for each
of any undesignated holidays shall also be received by fire shift personnel.
6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group; in
addition to providing replacement for uniforms damaged while on duty.
7) Police management personnel shall receive compensation for court appearance on days
off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Sergeants shall be paid at a rate equivalent to 150% of their current hourly rate of pay for
hours worked over 8.25 hours per day. Police Sergeants shall have the option of compensatory
time for hours in excess of their regular 8.25 shift hours with a maximum accrual of 80 hours.
8) Fire Captains shall receive compensation at time and a half for overtime hours worked.
9) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
Police Management Sick Leave Bonus. All police management employees on the active
• payroll as of the beginning of a payroll year, shall have established a $240 sick leave occurrence
bank. For each 8 hours of sick leave used during a payroll year, $40.00 shall be deducted from
the employee's individual sick leave bonus bank. Employees on the payroll at the end of the
payroll year shall receive a voucher payment equal to the balance remaining in their individual
sick leave bonus bank.
Medical Insurance for Groups A, B, and C - Comprehensive major medical insurance
program for employee and dependents with employee option to continue coverage upon
separation from employment according to one of the available coverage options. Effective
March 1, 2010, for employees hired prior to March 1, 2010, the City will pay 85% of the
specified premium for the coverage selected (i.e., single, single plus one, or family) and the
employee will pay via payroll deduction the remaining 15% of the specified premium. Effective
March 1, 2010, for employees hired on or after March 1, 2010, the City will pay 80% of the
specified premium for the coverage selected (i.e., single, single plus one, or family) and the
employee will pay via payroll deduction the remaining 20% of the specified premium.
Notwithstanding anything to the contrary in Ordinance G70-02, as amended, employees hired on
or after March 1, 2010, shall not be eligible to continue to participate in the City's group health
insurance plan pursuant to Ordinance No. G70-02, as amended. Employees who have alternative
health insurance coverage may elect to discontinue to participate in the City's health insurance
plan pursuant to the City's health insurance opt out program adopted pursuant to Resolution No.
05-38, as amended by Resolution INTO. 09-24. The opt out benefit to such employees shall be in
the annual amount of $3;000 prorated based upon employment with the city during the
applicable plan year and shall be paid at the employee's option either to a Health Reimbursement
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• Account or in the form of additional compensation to the employee to be paid in a lump sum,
less appropriate deductions, on December 1 in the applicable plan year.
Vacation and Sick Leave Buv Back for Groups A, B, and C - Effective January 1, 2010, an
employee detennined by the City Manager in the City Manager's sole and exclusive discretion to
be outstanding and deserving of a performance reward may sell back to the City at the
employee's then current salary rate up to five (5) accrued and unused vacation days each
calendar year and up to five (5) accrued and unused sick days each calendar year. The
determination by the City Manager as to whether any employee qualifies for such vacation
and/or sick leave buy back and the amount thereof shall be in the sole and exclusive discretion of
the City Manager and shall not be subject to any review, appeal, grievance and/or arbitration
procedures.
401 (a) Plan for Groups A, B, and C - Effective March 14, 2010, the City's deferred
compensation program (under Section 401(a) of the U.S. Tax Code) for all non-contract
(Management Group) employees; whereby the City contributed 4% against a 2% or higher
(maximum 10%) matching contribution by the employee into the program, shall be terminated.
Longevity Pav for Groups A, B, and C - Effective March 14, 2010, employees hired prior to
January 1, 2010, shall receive as additional earnings annual longevity pay in the amount of an
additional 4% of the employee's annual salary. Longevity pay shall be paid to employees in
installments with each payroll. Employees hired on or after March 1, 2010, shall not be eligible
for or receive longevity pay.
Section 3. That all ordinances in conflict with the provisions of this ordinance are
hereby repealed.
Section 4. That this ordinance shall be in full force and effect upon its passage in the
manner provided by law.
David J. K ain, ayor
Presented: April 27, 2011
Passed: April 27, 2011
Vote: Yeas: 6 Nays: 0
Recorded: April 27, 2011
Published: April 28, 2011
Attest:
• Diane Robertson, City Krk ® a
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