G8-10 (2) Ordinance No. G8-10
AN ORDINANCE
ESTABLISHING A PAY PLAN FOR CERTAIN APPOINTED OFFICERS
AND EMPLOYEES OF THE CITY OF ELGIN
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That there is hereby established the following offices and positions and
schedule of standard monthly and annual salary ranges and benefit plans for the City's Non-
Bargaining Unit Member Group:
Benefit Pay Step Step Step Step Step Step Step
Position Title Group Grade 1 2 3 4 5 6 7
CORPORATION COUNSEL/CHIEF A 828 $130,169 $136,678 $143,511 $150,687 $158,222 $166,132 $174.439
DEVELOPMENT OFFICER $10,847 $11,390 $11.959 $12,557 $13,185 $13.844 $14.537
(NO POSITIONS IN GRADE) A 827 $123,971 $130,169 $136.678 $143,511 $150,687 $1 58,222 $166.132
$10,331 $10,847 $11,390 $11,959 $12,557 $13,185 $13,844
(NO POSITIONS IN GRADE) A 826 $118,067 $123,970 $130,169 $136.678 $143,512 $150.687 $158222
$9,839 $10,331 $10,847 $11.390 $11,959 $12.557 813.185
FIRE CHIEF A 825 $112,445 $118,067 $123,970 $130.169 $136,678 $143,511 $150.687
POLICE CHIEF A $9,370 $9,839 $10.331 $10,847 $11,390 $11.959 $12557
(NO POSITIONS IN GRADE) 824 $107,090 $112,445 $118,067 $123.970 $130,169 $136.678 5143.511
$8,924 $9,370 $9.839 $1 0,331 $1 0,847 $11.390 811.959
ASSISTANT CITY MANAGER/CHIEF A 823 $101,991 $107,090 $112,445 $118.067 $123,970 $130.169 $136.678
OPERATING OFFICER $8,499 $8,924 $9.370 $9,839 $10,331 810.847 $11.390
CHIEF FINANCIAL OFFICER A
PUBLIC SERVICES DIRECTOR A
HUMAN RESOURCES DIRECTOR A 822 $97,133 $101,991 $107.090 $112445 8118,067 $123.970 $130.169
COMMUNITY DEV DIRECTOR A $8,094 $8,499 $8.924 $9.370 $9,839 810.331 $10.847
ASSISTANT FIRE CHIEF A 821 $92,508 $97,133 $101.991 $107.090 $112,445 $118,067 $123.970
rPARKS AND RECREATION DIRECTOR A $7,709 $8,094 $8,499 $8,924 $9,370 $9,839 $10,331
POLICE DEPUTY CHIEF A
BATTALION CHIEF(FIRE) A 820 $88,103 $92,508 $97,133 $101,991 $107,090 $112.445 $118.067
INFORMATION TECHNOLOGY A $7,342 $7.709 $8,094 $8,499 $8,924 $9.370 $9.839
SERVICES DIRECTOR
ASSISTANT CORP COUNSEL II B 819 $83,908 $88,103 $92,508 $97,133 $101,991 $107.090 $112,4.45
CITY ENGINEER A $6,992 $7,342 $7,709 $8,094 $8,499 $8.924 $9,370
ECONOMIC DEVELOPMENT DIRECTOR A
WATER DIRECTOR A
FIRE CAPTAIN C 818 $79,912 $83,908 $88.103 $92.508 $97.133 $101.991 $107.090
FIRE MARSHAL A $6.659 $6.992 $7.342 $7.709 $8,094 $8.499 $8.924
POLICE LIEUTENANT B
BUDGET&PURCHASING OFFICER B 817 $76,107 $79,912 $83,908 $88,103 $92,508 $97,133 $101.991
PARKS SUPERINTENDENT B $6,342 $6,659 $6,992 $7,342 $7,709 $8,094 $8,499
PROFESSIONAL STANDARDS OFFICER B
PUBLIC WORKS SUPERINTENDENT B
SENIOR ENGINEER-DEVELOPMENT B
SENIOR PLANNER B
ASSISTANT CORP COUNSEL I B 816 $72,483 $76,107 $79912 $83,908 $88,103 892.508 $97.133
ASSISTANT PURCHASING OFFICER B $6,040 $6,342 $6.659 $6,992 $7,342 $7,709 $8.094
ENGINEER II B
GOLF OPERATIONS DIRECTOR B
POLICE SERGEANT B
RECREATION&FACILITIES SUPT. B
ASSISTANT TO THE CITY MANAGER B 815 $69,032 $72,483 $76.107 $79,912 $83,908 $88.103 $92.508
FOR COMMUNITY ENGAGEMENT $5.753 $6,040 $6.342 $6,659 $6,992 $7.342 87.709
BUILDING&DEVELOPMENT MANAGER B
BUILDING MAINTENANCE SUPT. B
CITY CLERK 13
CODE ENFORCEMENT MANAGER B
COMMUNICATIONS OFFICER B
CULTURAL CENTER DIRECTOR B
MARKETING OFFICER B
CENTRE ASSOCIATE MANAGER- C 814 $65,743 $69,032 $72,483 $76.107 $79,912 $83.908 $88.103
CUSTOMER SERVICE $5.479 $5,753 $6.040 $6.342 $6,659 56.992 57.342
CENTRE ASSOCIATE MANAGER- C
OPERATIONS
CHIEF CHEMIST C
CHIEF WATER PLANT OPERATOR
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ENGINEER I C
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HISTORIC PRESERVATION PLANNER C
e•i- ITS NETWORK MANAGER C
ITS/HR SPECIALIST-TRAINING& C
PROCESS MANAGEMENT
PLANNER C'
SENIOR HUMAN RESOURCES ADVISOR C
SENIOR MANAGEMENT ANALYST C
SR.PUBLIC SAFETY SYSTEMS SPEC. C
STREET MAINTENANCE SUPERVISOR C
UTILITY MAINTENANCE SUPERVISOR C
WATER MAINTENANCE SUPERVISOR C
GOLF COURSE SUPERINTENDENT C 813 $62,613 $65,743 $69,032 $72,483 $76,107 $79,912 $83.908
FIRE CODE OFFICIAL C $5,218 $5,479 $5,753 $6,040 $6,342 $6,659 $6.992
CITIZEN SERVICE SUPERVISOR C 812 $59.631 $62,613 $65,743 $69,032 $72,483 $76.107 $79912
CODE ENFORCEMENT SUPERVISOR C $4,969 $5,218 $5,479 $5,753 $6,040 $6.342 $6.659
GIS PLANNER C
ITS SPECIALIST-DATABASE ADMIN. C
PARKS DEVELOPMENT COORDINATOR C
RECREATION APPLICATION SUPPORT C
ANALYST
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ASSOCIATE PLANNER C 811 $56,792 $59,631 $62,613 $65,743 $69,032 $72,483 576.107
PLAN EXAMINER C $4,733 $4,969 $5,218 $5,479 $5,753 $6,040 S6.342
PUBLIC SAFETY COMMUNICATIONS C
SHIFT SUPERVISOR
VICTIM ASSISTANCE COORDINATE C
ACCOUNTANT C 810 $54,087 $56,792 $59,631 562,613 $65,743 $69.032 $72.483
ASST GOLF OPERATIONS DIRECTOR C $4,507 $4.733 $4,969 $5,218 $5.479 $5.753 $6.040
CHEMIST C
EXECUTIVE ASSISTANT C
LEGAL SECRETARY/PARALEGAL C
PUBLIC SAFETY SUPERVISOR- C
PLANNING&RESEARCH
SENIOR RECREATION SUPERVISOR- C
AQUATIC PROGRAMS
SENIOR RECREATION SUPERVISOR- C
ERC PROGRAMS
SENIOR RECREATION SUPERVISOR- C
COMMUNITY PROGRAMS
SENIOR RECREATION SUPERVISOR C
HEALTH&FITNESS PROGRAMS
SPECIAL EVENTS&COMMUNITY C
ENGAGEMENT COORDINATOR
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ERC PROGRAM MANAGER C 809 $51,512 $54,087 $56.792 $59,631 $62,613 $65.743 $69.032
$4,293 $4,507 $4.733 $4,969 $5,218 $5.479 $5.753
HEMMENS ASST TECIINICAL SUPV C 808 $49,059 $51,512 $54.087 $56,792 $59,631 $62.613 $65.743
HUMAN RESOURCES ADVISOR C $4,088 $4,293 $4,507 $4,733 $4,969 $5.218 $5.479
MANAGEMENT ANALYST-SUSTAIN- C
ABILITY&GRANT COORDINATOR
MANAGEMENT ANALYST-ORG- C
DEVELOPMENT COORDINATOR
MANAGEMENT ANALYST-PUBLIC C
SAFETY PLANNING&RESEARCH
MANAGEMENT ANALYST-PUBLIC C
SAFETY BUDGET COORDINATOR
PUBLIC SAFETY SYSTEM SPECIALIST C
PUBLIC WORKS SUPERVISOR- C
COMMUNITY RESTITUTION
RECREATION MEMBERSHIP COORD C
ACCOUNTING TECHNICIAN C 807 $46,723 $49,059 $51,512 $54,087 $56,792 $59.631 $62.613
CUSTODIAL SUPERVISOR C $3,894 $4,088 $4.293 $4,507 $4,733 54.969 55.218
ITS SPECIALIST-USER SUPPORT C
PUBLIC SAFETY PROPERTY/EVIDENCE C
TECHNICIAN
ADMINISTRATIVE ASSISTANT* C 806 $44,498 $46,723 549.059 $51,512 $54,087 $56,792 $59.631
DEPUTY CITY CLERK* C $3,708 $3,894 $4.088 $4,293 $4,507 $4.733 $4.969
LEGAL SECRETARY* C
RISK MANAGEMENT ASSISTANT C 805 $42,380 $44,498 $46,723 $49,059 $51,512 $54,087 $56.792
RECREATION SUPERVISOR- C
COMMUNITY PROGRAMS $3,532 $3,708 $3,894 $4.088 $4,293 $4,507 $4.733
(NO POSITIONS IN GRADE) 804 $40,362 $42,380 $44,498 $46.723 $49,059 $51.512 $54.087
$3,363 $3,532 $3.708 $3.894 $4,088 $4.293 84.507
COMMUNITY RESTIT.WORK COORD C 803 $38.438 $40,362 $42.380 $44.498 $46.723 849.059 551.312
ERC OFFICE MANAGER C $3,203 $3,363 $3,532 $3.708 $3,894 $4.088 54.293
(NO POSITIONS IN GRADE) 802 $36,608 $38,438 $40,362 $42,380 $44,498 $46.723 $49,059
$3,051 $3,203 $3,363 $3,532 $3,708 $3,894 54.088
(NO POSITIONS IN GRADE) 801 $34,865 $36,608 $38.438 $40,362 $42,380 844.498 8846.723
rilk $2,905 $3,051 $3.203 $3,363 $3,532 83.708 83.894
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r *(Confidential position)
Section 2. That the following benefit program is hereby established:
Group A
1) Vacation - 1 to 9 years of service - 3 weeks
10 years to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager in the city manager's discretion may also consider and include up to
nine (9) years of non-City of Elgin prior professional or supervisory service of an employee in
the same or similar field in determining years of service of an employee for the purpose of
vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. 511-
09. as amended.
2) Sick Leave For employees hired prior to March 1, 2010, sixty (60) days (in 12-hour
increments for Fire shift personnel) placed on account when commencing employment, plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010,
thirty (30) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for physical or health maintenance
examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day. Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day.
and New Year's Eve. Fire shift personnel shall receive additional pay for hours actually worked
on holidays at a straight-time rate. Twelve (12) hours of personal time off for each holiday
which falls on a scheduled day off as well as for each of any undesignated holidays shall also be
received by fire shift personnel.
6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
7) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
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Group B
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 10 years of service - 3 weeks
11 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion, may also include up to five (5) years
of non-City of Elgin prior professional or supervisory service of an employee in the same or
similar field in determining years of service of an employee for the purpose of vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09, as
amended.
2) Sick Leave - For employees hired prior to March 1, 2010, thirty (30) days placed on
account upon commencement of employment plus annual accrual of one day (8 hours) per
month. For employees hired on or after March 1, 2010, twenty (20) days placed on account
when commencing employment, plus annual accrual of.5 days (4 hours)per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for annual physical or health maintenance
examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
and New Year's Eve. Police shift personnel will receive additional eight (8) hours holiday pay at
their straight-time hourly rate whether the holiday is worked or not or an additional eight (8)
hours of compensatory time for each holiday if they so select.
6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
7) Police management personnel shall receive compensation for court appearance on days
off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Lieutenants shall be paid at a rate equivalent to 150% of their current hourly rate of pay
for hours worked over 8.25 hours per day. Police Lieutenants shall have the option of
compensatory time for hours in excess of their regular 8.25 shift hours with a maximum accrual
of 80 hours.
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8) Personal Days - Three (3) personal days shall be provided per year, but not including
ro. Fire shift personnel.
Group C
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 11 years of service - 3 weeks
12 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion, may also include up to five (5) years
of non-City of Elgin prior professional or supervisory service of an employee in the same or
similar field in determining years of service of an employee for the purpose of vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-
09, as amended.
2) Sick Leave - For employees hired prior to March 1, 2010, fifteen (15) days (in 12-hour
increments for Fire shift personnel) placed on account upon commencement of employment plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010,
fifteen (15) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours)per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for physical examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
and New Year's Eve. Police shift personnel will receive an additional eight (8) hours holiday
pay at their straight-time hourly rate whether the holiday is worked or not or an additional eight
(8) hours of compensatory time for each holiday if they so select. Fire shift personnel shall
receive additional pay for hours actually worked on holidays at a straight-time rate. Twelve (12)
hours of personal time off for each holiday which falls on a scheduled day off as well as for each
of any undesignated holidays shall also be received by fire shift personnel.
6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
7) Police management personnel shall receive compensation for court appearance on days
off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
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minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Sergeants shall be paid at a rate equivalent to 150% of their current hourly rate of pay for
hours worked over 8.25 hours per day. Police Sergeants shall have the option of compensatory
time for hours in excess of their regular 8.25 shift hours with a maximum accrual of 80 hours.
8) Fire Captains shall receive compensation at time and a half for overtime hours worked.
9) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
Police Management Sick Leave Bonus. All police management employees on the active
payroll as of December 16, 2001 and the beginning of each subsequent payroll year. shall have
established a $240 sick leave occurrence bank. For each use of sick leave during a payroll year,
$40.00 shall be deducted from the employee's individual sick leave bonus bank. Employees on
the payroll at the end of the payroll year shall receive a voucher payment equal to the balance
remaining in their individual sick leave bonus bank.
Medical Insurance for Groups A, B, and C - Comprehensive major medical insurance
program for employee and dependents with employee option to continue coverage upon
separation from employment according to one of the available coverage options. Effective
March 1, 2010, for employees hired prior to March 1, 2010, the City will pay 85% of the
specified premium for the coverage selected (i.e., single, single plus one, or family) and the
employee will pay via payroll deduction the remaining 15% of the specified premium. Effective
March 1, 2010, for employees hired on or after March 1, 2010, the City will pay 80% of the
specified premium for the coverage selected (i.e., single, single plus one, or family) and the
employee will pay via payroll deduction the remaining 20% of the specified premium.
Notwithstanding anything to the contrary in Ordinance G70-02, as amended, employees hired on
or after March 1, 2010, shall not be eligible to continue to participate in the City's group health
insurance plan pursuant to Ordinance No. G70-02, as amended. Employees who have alternative
health insurance coverage may elect to discontinue to participate in the City's health insurance
plan pursuant to the City's health insurance opt out program adopted pursuant to Resolution No.
05-38, as amended by Resolution No. 09-24. The opt out benefit to such employees shall be in
the annual amount of $3,000 prorated based upon employment with the city during the
applicable plan year and shall be paid at the employee's option either to a Health Reimbursement
Account or in the form of additional compensation to the employee to be paid in a lump sum,
less appropriate deductions, on December 1 in the applicable plan year.
Vacation and Sick Leave Buy Back for Groups A, B, and C - Effective January 1, 2010, an
employee determined by the City Manager in the City Manager's sole and exclusive discretion to
be outstanding and deserving of a performance reward may sell back to the City at the
employee's then current salary rate up to five (5) accrued and unused vacation days each
calendar year and up to five (5) accrued and unused sick days each calendar year. The
determination by the City Manager as to whether any employee qualifies for such vacation
and/or sick leave buy back and the amount thereof shall be in the sole and exclusive discretion of
the City Manager and shall not be subject to any review, appeal, grievance and/or arbitration
procedures.
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401 (a) Plan for Groups A, B, and C - Effective March 14, 2010, the City's deferred
compensation program (under Section 401(a) of the U.S. Tax Code) for all non-contract
(Management Group) employees, whereby the City contributed 4% against a 2% or higher
(maximum 10%) matching contribution by the employee into the program, shall be terminated.
Longevity Pay for Groups A, B, and C - Effective March 14, 2010, employees hired prior to
January 1, 2010, shall receive as additional earnings annual longevity pay in the amount of an
additional 4% of the employee's annual salary. Longevity pay shall be paid to employees in
installments with each payroll. Employees hired on or after March 1, 2010, shall not be eligible
for or receive longevity pay.
Section 3. That all ordinances in conflict with the provisions of this ordinance are
hereby repealed.
Section 4. That this ordinance shall be in full force and effect as of March 1, 2010.
Notwithstanding such effective date of March 1, 2010, the provisions of this ordinance providing
for the deletion of position titles for positions which are currently occupied by incumbent
employees and such employees are not being reclassified shall be in full force and effect as of
May 15, 2010.
Ed Schoc ayor
Presented: March 10, 2010
Passed: March 10, 2010 .:: .QF EC..
Vote: Yeas: 6 Nays: 0 /,C /'Ø5 N,
Recorded: March 11, 2010 /h' ({1p "
Published: March 12, 2010 =`
Attest: ,
IY- .'•�.f q.
3±y_.
Diane Robertson, City C rk
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