G8-10 t
• Ordinance No. G8-10
AN ORDINANCE
ESTABLISHING A PAY PLAN FOR CERTAIN APPONTED OFFICERS
AND EMPLOYEES OF THE CITY OF ELGIN
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN. ILLINOIS:
Section 1. That there is hereby established the following offices and positions and
schedule of standard monthly and annual salary ranges and benefit plans for the City's Non-
Bar-ainina Unit Member Group:
Benefit Pa N, Step Stets Step Step Step Step Step
Position Title Group Grade 1 2 3 4 5 6 7
CORPORATION COUNSEL/CHIEF A 828 $130.169 5136.678 5143511 5150.687 5158.222 5166.132 5174.439
DEVELOPMENT OFFICER $10.847 511,390 511959 511557 513.185 513.844 514.537
(NO POSITIONS IN GRADE) A 827 5123.971 5130,169 5136,678 5141511 SLAW S15S.222 5166.1 32
510.331 510,847 511.390 511.959 S12.557 513.185 513.844
• (NO POSITIONS IN GRADE) A 826 SI 18.067 $123,970 $130.169 5136.678 5143.512 5150.687 SI58?22
59.839 510.331 510.847 511.390 511.959 512.557 513.185
FIRE CHIEF A 825 $112.445 SIIS.067 5123.970 5130.169 5136.678 S143.511 5150.687
POLICE CHIEF A $9.370 $9.839 $10.331 S10.847 511.390 SI 17959 512.557
(NO POSITIONS IN GRADE) 824 5107,090 5112.445 S118,067 5123.970 5130.169 5136.678 S143,511
58.924 59.370 $9.839 S10.331 S10.847 S 1 1.390 S 1 1-959
ASSISTANT CITY MANAGER/Cl-IIEF A 823 SIOL991 5107.090 5112.445 5118.067 5123.970 $130.169 5136.678
OPERATING OFFICER SS.499 $8.924 59.370 59,839 510,331 510.847 $11-390
CHIEF FINANCIAL OFFICER A
PUBLIC SERVICES DIRECTOR A
HUNJAN RESOURCES DIRECTOR A 822 597,133 5101.991 5107.090 5112.445 SI IS,067 5123.970 5130,169
COiMNIUNITY DEV DIRECTOR A 58.094 58.499 SS-924 59.370 59.839 510.331 SIO-847
ASSISTANT FIRE CHIEF A 821 592,508 597.133 5101.991 5107.090 5112.445 5118.067 5123.970
• PARKS AND RECREATION DIRECTOR A 57.709 58,094 58,499 58.924 59.370 S9.S39 510.331
POLICE DEPUTY CHIEF A
• BATTALION CHIEF(FIRE) A 820 588.103 592.508 597.133 5101.991 5107.090 5112.445 S118.067
INFORMATION TECHNOLOGY A 57.342 57.709 58.094 58,499 58.924 59.370 59.839
SERVICES DIRECTOR
ASSISTANT CORP COUNSEL II B 819 583.908 583.103 592.508 597,133 5101.991 5107.090 S 1 12.445
CITY ENGINEER A S6,992 57.342 57,709 58.094 58.499 S8.924 S9.370
ECONOMIC DEVELOPMENT'DIRECTOR A
WATER DIRECTOR A
FIRE CAPTAIN C 818 579.912 583.908 588.103 592.508 597.133 5101.991 $107.090
FIRE MARSHAL A 56.659 $6.992 $7.342 57.709 SS.094 58.499 58.924
POLICE LIEUTENANT B
BUDGET R PURCHASING OFFICER B 817 576.107 $79.912 $83.908 588.103 592.508 597.133 5101.991
PARKS SUPERINTENDENT B $6.342 $6.659 56.992 $77342 57.709 58.094 SS.499
PROFESSIONAL STANDARDS OFFICER B
PUBLIC WORKS SUPERINTENDENT B
SENIOR ENGINEER-DEVELOPMENT B
SENIOR PLANNER B
• ASSISTANT CORP COUNSEL I B 816 S72.483 576.107 579.912 583,908 588.103 592,508 597.133
ASSISTANT PURCHASING OFFICER B 56.040 56.342 $6,659 56,992 57.342 57.709 58.09=1
ENGINEER 11 B
GOLF OPERATIONS DIRECTOR B
POLICE SERGEANT B
RECREATION R FACILITIES SUPT. B
ASSISTANT TO THE CITY MANAGER B 815 569.032 572.483 576.107 579.912 583.908 588.103 591508
FOR COMMUNITY ENGAGEMENT 55.753 56.040 56.342 56,659 56.992 57.342 57.709
BUILDING&DEVELOPMENT MANAGER B
BUILDING MAINTENANCE SUPT. B
CITY CLERK B
CODE ENFORCEMENT MANAGER B
COMMUNICATIONS OFFICER B
CULTURAL CENTER DIRECTOR B
MARKETING OFFICER B
CENTRE ASSOCIATE MANAGER- C 814 565.743 $69.032 57 A83 576.107 579.912 583.908 588.103
CUSTOMER SERVICE 55.479 55.753 56,040 56.342 56.659 56.992 57.342
CENTRE ASSOCIATE MANAGER- C
OPERATIONS
CHIEF CHEMIST C
• CHIEF WATER PLANT OPERATOR C
ENGINEER I C
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• HISTORIC PRESERVATION PLANNER C
ITS NETWORK MANAGER C
ITS/1-IR SPECIALIST-TRAINING& C
PROCESS MANAGEMENT
PLANNER C
SENIOR HUMAN RESOURCES ADVISOR C
SENIOR MANAGEMENT ANALYST C
SR. PUBLIC SAFETY SYSTEMS SPEC. C
STREET MAINTENANCE SUPERVISOR C
UTILITY MAINTENANCE SUPERVISOR C
WATER MAINTENANCE SUPERVISOR C
GOLF COURSE SUPERINTENDENT C 813 562.613 $65.743 569.032 572,483 576,107 579,912 583.908
FIRE CODE OFFICIAL C 55.218 55.479 S5.753 56.040 56.342 56,659 56,992
CITIZEN SERVICE SUPERVISOR C 812 559.631 562.613 565.743 569.032 572.483 S76-107 579.912
CODE ENFORCEMENT SUPERVISOR C 54.969 55.218 S5A79 $5.753 56.040 56.3=12 $6.659
GIS PLANNER C
ITS SPECIALIST-DATABASE ADM IN. C
PARKS DEVELOPMENT COORDINATOR C
RECREATION APPLICATION SUPPORT C
ANALYST
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ASSOCIATE PLANNER C 811 556.792 559.631 562.613 565.743 569.032 572.483 576.107
PLAN EXAMINER C 54.733 54.969 55.218 55.479 55.753 56.040 56.342
PUBLIC SAFETY COMMUNICATIONS C
SI-1I1-T SUPERVISOR
VICTIM ASSISTANCE COORDINATE C
ACCOUNTANT C 810 554.087 556.792 559.631 562.613 S65.743 569.032 572.483
ASST GOLF OPERATIONS DIRECTOR C 54.507 S4.733 54.969 S5.218 55.=179 S-5-753 56.040
CHEMIST C
EXECUTIVE ASSISTANT C
LEGAL SECRETARY/PARALEGAL C
PUBLIC SAFETY SUPERVISOR- C
PLANNING&RESEARCH
SENIOR RECREATION SUPERVISOR- C
AQUATIC PROGRAMS
SENIOR RECREATION SUPERVISOR- C
ERC PROGRAMS
SENIOR RECREATION SUPERVISOR- C
COMMUNITY PROGRAMS
SENIOR RECREA'T'ION SUPERVISOR C
HEALTH&FITNESS PROGRAMS
• SPECIAL EVENTS&COMMUNITY C
ENGAGEMENT COORDINATOR
ERC PROGRAM MANAGER C 809 S51.512 554,087 556.792 559.631 562.613 565.743 569.032
54.293 $4.507 54,733 54.969 55.218 55,479 55,753
HEMMENS ASST TECHNICAL SUPV C 808 549.059 S51.512 $54.087 556.792 $59.631 562.613 565.743
HUMAN RESOURCES ADVISOR C 54.088 54.293 54.507 5=1.733 54.969 55,218 55,479
MANAGEMENT ANALYST-SUSTAIN- C
ABILITY&GRANT COORDINATOR
MANAGEMENT ANALYST-ORG- C
DEVELOPMENT COORDINATOR
MANAGEMENT ANALYST-PUBLIC C
SAFETY PLANNING R RESEARCH
MANAGEMENT ANALYST-PUBLIC C
SAFETY BUDGET COORDINATOR
PUBLIC SAFETY SYSTEM SPECIALIST C
PUBLIC WORKS SUPERVISOR- C
COMMUNITY RESTITUTION
RECREATION MEMBERSHIP COORD C
ACCOUNTING TECHNICIAN C 807 $46.723 549.059 551,512 554.087 556.792 559.631 562.613
CUSTODIAL SUPERVISOR C 51894 54.088 54.293 54,507 54.733 54.969 55.218
ITS SPECIALIST-USER SUPPORT C
PUBLIC SAFETY PROPERTY/EVIDENCE C
TECHNICIAN
ADMINISTRATIVE ASSISTANT* C 806 $44.498 546,723 $49.059 551.512 554,087 556,792 S59.631
DEPUTY CITY CLERK* C 53.708 53.894 54.088 54,293 54.507 54.733 54.969
LEGAL SECRETARY* C
RISK MANAGEMENT ASSISTANT C 805 542.380 544.498 $46.723 S49.059 551.512 S54.087 S56.792
RECREATION SUPERVISOR- C
COMMUNITY PROGRAMS 51532 51708 53.894 54.088 54.293 54.507 54.733
(NO POSITIONS IN GRADE) 804 540.362 $42.380 544.498 $46.723 549,059 551.512 554.087
53.363 53.532 53.708 53.894 54.088 54.293 54.507
COMMUNITY RESTIT.WORK COORD C 803 538.438 540.362 541380 544.498 546.723 S49.059 551.512
ERC OFFICE MANAGER C S3,203 $3,363 51532 53.708 S1894 5=1.088 S4_293
(NO POSITIONS IN GRADE) 802 536,608 538,438 540.362 542.380 544,498 546.723 S49,059
$3,051 S3.203 53363 53.532 53.708 53.894 54.085
(NO POSITIONS IN GRADE) 801 534,865 536.608 538.438 540,362 542.380 544.498 546.723
52.905 $3.051 53.203 53.363 S3.532 53.708 53.894
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• *(Confidential position)
Section 2. That the following benefit program is hereby established:
Group A
1) Vacation - 1 to 9 years of service - 3 weeks
10 years to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager in the city manager's discretion may also consider and include up to
nine (9) years of non-City of Elgin prior professional or supervisory service of an employee in
the same or similar field in determining years of service of an employee for the purpose of
vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S I-
09, as amended.
2) Sick Leave For employees hired prior to March 1; 2010; sixty (60) days (in 12-hour
increments for Fire shift personnel) placed on account when commencing employment; plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1; 2010;
• thirty (30) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest 51,000 of the employee's annual base
salary.
4) Physical Exam - $30 annual reimbursement for physical or health maintenance
examination.
5) Holidays - New Year's Day; Martin Luther King Day; Memorial Day; Independence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving; Christmas Eve; Christmas Day;
and New Year's Eve. Fire shift personnel shall receive additional pay for hours actually worked
on holidays at a straight-time rate. Twelve (12) hours of personal time off for each holiday
which falls on a scheduled day off as well as for each of any undesignated holiday_ s shall also be
received by fire shift personnel.
6) Uniform Allowances - S50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group. in
addition to providing replacement for uniforms damaged while on duty.
7) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
•
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Group B
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 10 years of service - 3 weeks
1 1 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion, may also include up to five (5) years
of non-City of Elgin prior professional or supervisory service of an employee in the same or
similar field in determinina years of service of an employee for the purpose of vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S 1 1-09, as
amended.
2) Sick Leave - For employees hired prior to March 1, 2010, thirty (30) days placed on
account upon commencement of employment plus annual accrual of one day (8 hours) per
month. For employees hired on or after March 1, 2010, twenty (20) days placed on account
when commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
• salary.
4) Physical Exam - $50 annual reimbursement for annual physical or health maintenance
examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, hndependence
Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
and New Year's Eve. Police shift personnel will receive additional eight (8) hours holiday pay at In
their straight-time hourly rate whether the holiday is worked or not or an additional eight (8)
hours of compensatory time for each holiday if they so select.
6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged while on duty.
7) Police management personnel shall receive compensation for court appearance on days
off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Lieutenants shall be paid at a rate equivalent to 150% of their Current hourly rate of pay
for hours worked over 8.25 hours per day. Police Lieutenants shall have the option of
compensatory time for hours in excess of their regular 8.25 shift hours with a maximum accrual
of 80 hours.
•
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8) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
Group C
1) Vacation - 1 to 5 years of service - 2 weeks
6 to 11 years of service - 3 weeks
12 to 21 years of service - 4 weeks
22 or more years of service - 5 weeks
The city manager, in the city manager's discretion, may also include up to five (5) years
of non-City of Elgin prior professional or supervisory service of an employee in the same or
similar field in determining years of service of an employee for the purpose of vacation.
The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-
09, as amended.
2) Sick Leave - For employees hired prior to March 1, 2010, fifteen (15) days (in 12-hour
increments for Fire shift personnel) placed on account upon commencement of employment plus
annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010,
fifteen (1 5) days (in 12-hour increments for Fire shift personnel) placed on account when
commencing employment, plus annual accrual of.5 days (4 hours) per month.
3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base
salary.
4) Physical Exam - $50 annual reimbursement for physical examination.
5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence
Day; Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day,
and New Year's Eve. Police shift personnel will receive an additional eight (8) hours holiday
pay at their straight-time hourly rate whether the holiday is .worked or not or an additional eight
(8) hours of compensatory time for each holiday if they so select. Fire shift personnel shall
receive additional pay for hours actually worked on holidays at a straight-time rate. Twelve (12)
hours of personal time off for each holiday which falls on a scheduled day off as well as for each
of any undesignated holidays shall also be received by fire shift personnel.
6) Uniform Allowances - $50 uniform allowance differential for Police management
personnel above the authorized annual employee allowances for the Police employee group, in
addition to providing replacement for uniforms damaged awhile on duty.
7) Police management personnel shall receive compensation for court appearance on days
off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a
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minimum of two hours pay. Total compensation for standby for court duty on day off is $40.
Police Sergeants shall be paid at a rate equivalent to 150% of their current hourly rate of pay for
hours worked over 8.25 hours per day. Police Sergeants shall have the option of compensatory
time for hours in excess of their regular 8.25 shift hours with a maximum accrual of 80 hours.
8) Fire Captains shall receive compensation at time and a half for overtime hours worked.
9) Personal Days - Three (3) personal days shall be provided per year, but not including
Fire shift personnel.
Police Management Sick Leave Bonus. All police management employees on the active
payroll as of December 16, 2001 and the beginning of each subsequent payroll year, shall have
established a $240 sick leave occurrence bank. For each use of sick leave during a payroll year,
$40.00 shall be deducted from the employee's individual sick leave bonus bank. Employees on
the payroll at the end of the payroll year shall receive a voucher payment equal to the balance
remaining in their individual sick leave bonus bank.
Medical Insurance for Groups A, B, and C - Comprehensive major medical insurance
program for employee and dependents with employee option to continue coverage upon
separation from employment according to one of the available coverage options. Effective
March 1, 2010; for employees hired prior to March 1, 2010, the City \will pay 85% of the
specified premium for the coverage selected (i.e., single, single plus one, or family) and the
employee will pay via payroll deduction the remaining 15% of the specified premium. Effective
March 1, 2010, for employees hired on or after March 1, 2010, the City will pay 80% of the
In
specified premium for the coverage selected (i.e., single, single plus one, or family) and the
employee will pay via payroll deduction the remaining 20% of the specified premium.
Notwithstanding anything to the contrary in Ordinance G70-02. as amended, employees hired on
or after March 1; 2010. shall not be eligible to continue to participate in the City's group health
insurance plan pursuant to Ordinance No. G70-02. as amended. Employees who have alternative
health insurance coverage may elect to discontinue to participate in the City's health insurance
plan pursuant to the City's health insurance opt out program adopted pursuant to Resolution No.
05-38, as amended by Resolution No. 09-24. The opt out benefit to such employees shall be in
the annual amount of 53,000 prorated based upon employment with the city during the
applicable plan year and shall be paid at the employee's option either to a Health Reimbursement
Account or in the form of additional compensation to the employee to be paid in a 1w1Ip sum,
less appropriate deductions. on December l in the applicable plan year.
Vacation and Sick Leave BuN, Back for Groups A, B, and C - Effective January 1. 2010, an
employee determined by the City Manager in the City Manager's sole and exclusive discretion to
be outstanding and deserving of a performance reward may sell back to the City at the
employee's then current salary rate up to five (5) accrued and unused vacation days each
calendar year and up to five (5) accrued and unused sick days each calendar year. The
determination by the City Manager as to whether any employee qualifies for such vacation
and/or sick leave buy back and the amount thereof shall be in the sole and exclusive discretion of
the City Manager and shall not be subject to any review, appeal_ grievance and/or arbitration
• procedures.
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• 401 (a) Plan for Groups A, 13, and C - Effective March 14; 2010, the City's deferred
compensation program (under Section 401(a) of the U.S. Tax Code) for all non-contract
(Management Group) employees; whereby the City contributed 4% against a 2% or higher
(maximum 10%) matching contribution by the employee into the program; shall be terminated.
Lonaevity Pay for Groups A, B, and C - Effective March 14, 2010, employees hired prior to
January 1, 2010. shall receive as additional earnings annual longevity pay in the amount of an
additional 4% of the employee's annual salary. Longevity pay shall be paid to employees in
installments with each payroll. Employees hired on or after March 1, 2010, shall not be eligible
for or receive longevity pay.
Section I That all ordinances in conflict with the provisions of this ordinance are
hereby repealed.
Section 4. That this ordinance shall be in full force and effect as of March 1, 2010.
Notwithstanding such effective date of March 1, 2010, the provisions of this ordinance providing
for the deletion of position titles for positions which are currently occupied by incumbent
employees and such employees are not being reclassified shall be in full force and effect as of
May 15, 2010.
Ed Sc ho_c'Z7Mayor
Presented: March 10, 2010
Passed: March 10, 2010
Vote: Yeas: 6 Nays: 0 ► F"'�
Recorded: March 11, 2010
Published: March 12, 2010
Attest:
T..
' �rrq•�x j; Spf�t"
Diane Robertson, City C rk
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