G78-07 Ordinance No. G78-07
ORDINANCE
ESTABLISHING FEES FOR THE USE OF THE HEMMENS CULTURAL CENTER
WHEREAS,the Office of the City Manager of the City of Elgin has recommended that the
fees and charges heretofore established for the use of the Hemmens Cultural Center be revised;and
WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the
Office of the City Manager for the years 2008, 2009, and 2010.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That from and after January 1, 2008 fees and charges for the use of the
Hemmens Cultural Center shall be in accordance with the following schedule:
I. Event Time
2008 2009 2010
Stage
Monday-Thursday per hour, three hour minimum $310 $325 $325
Friday-Sunday per hour, three hour minimum $350 $365 $365
(includes lobby, dressing &rehearsal rooms)
Second Performance, same day
Monday-Thursday $115 $120 $120
Friday-Sunday $145 $155 $155
Exhibition Hall
Monday-Thursday, per hour, three hour minimum $155 $165 $165
Friday-Sunday,per hour, three hour minimum $195 $205 $205
One half of Exhibit Hall: 50% full rate
Lobby
Monday-Thursday per hour, three hour minimum $285 $300 $300
Friday-Sunday per hour, three hour minimum $325 $340 $340
Entire Building
Monday-Thursday, per hour, three hour minimum $355 $375 $375
Friday-Sunday, per hour, three hour minimum $420 $440 $440
r II. Rehearsal& Move-In/Out Times (3 hour minimum, unless consecutive to public event)
2008 2009 2010
Stage Per Hour
Monday-Thursday $ 66 $ 69 $ 69
Friday-Sunday $ 83 $ 87 $ 87
Friday-Sunday other than day of event $122 $128 $128
Exhibition Hall Per Hour
Monday-Thursday $ 49 $ 51 $ 51
Friday-Sunday $ 66 $ 69 $ 69
Friday-Sunday other than day of event $ 95 $100 $100
Entire Building Per Hour
Monday-Thursday $ 83 $ 87 $ 87
Friday-Sunday $110 $115 $115
Friday-Sunday other than day of event $155 $165 $165
III. Other Spaces
Rehearsal Room,Art Gallery, Green Room, (Non-Performance Use) Per Hour
Monday-Thursday $ 66 $ 69 $ 69
Friday-Sunday $ 83 $ 87 $ 87
Kitchen, per day $ 61 $ 64 $ 64
(included with Exhibit Hall and Entire
Building rentals)
Equipment Storage per day $140 $147 $147
(for days not within contract period)
Individuals and organizations with not-for-profit status will receive a 35%discount off the base
building rental rate upon receipt of appropriate documentation.
Elgin resident individuals and organizations will receive a 25%discount off the base building
rental rate.
Only one of the discounts listed above may be applied per contract.
One Hemmens' Staff person(does not include Senior Technician or Stage Manager) shall be
included with full rate and standard discounted Building Rentals. Equipment used for, and
additional personnel working the event, shall be an additional charge. Staff will not be
included for groups receiving additional discounts or funding by the City of Elgin through
Purchase of Service Agreements or Performance Contracts.
A 100% discount on building rental shall be given for weekday (Monday-Thursday) events
presented by School District U-46, Kane County or the State of Illinois.
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An additional 10%will be discounted from the building rental for Elgin Symphony Orchestra
events.
Building rental rates on observed city and federal holidays are charged at one and a half times
the base rate.
Contracts will not be written with more than two consecutive days of non-use.
IV. 2008 -2010 Equipment Rates 2008 2009 2010
1. Acoustical Reflectors (floor per unit) $ 10.50 $ 11.00 $ 11.00
2. Acoustical Reflectors (hanging, per set) $ 14.50 $ 15.25 $ 15.25
3. Chairs, metal folding $ .80 $ .80 $ .80
4. Chairs, padded $ 1.50 $ 1.50 $ 1.50
5. Tables, rectangle (5 backstage tables included) $ 4.75 $ 5.00 $ 5.00
6. Tables, round (including cocktail tables) $ 5.25 $ 5.50 $ 5.50
7. ROSCO Dance Floor $115.00 $120.00 $120.00
8. Electric Truck, per day $ 37.00 $ 39.00 $ 39.00
9. Mics & Dl's (1 included with rental) $ 22.50 $ 23.50 $ 23.50
10. Wireless Mic Surcharge, per day $ 5.25 $ 5.50 $ 5.50
11. Mirrorball, Blacklights $ 52.00 $ 52.00 $ 52.00
12. Fog Machines, Strobe Lights $ 59.50 $ 62.00 $ 62.00
13. Movie Screen $ 22.50 $ 23.50 $ 23.50
14. Manhasset Music Stands $ .75 $ .80 $ .80
15. Music Stand Lights $ 1.75 $ 2.00 $ 2.00
16. Stage Lectern $ 15.00 $ 15.75 $ 15.75
17. Backstage Podium $ 0.00 $ 0.00 $ 0.00
*18. Orchestra Pit Cover $ 77.00 $ 81.00 $ 81.00
19. Piano, Steinway $143.00 $150.00 $150.00
20. Piano, Upright $ 82.50 $ 86.50 $ 86.50
21. Piano, Tuning $126.00 $126.00 $126.00
22. Portable Sound System $ 59.50 $ 62.00 $ 62.00
23. Projector, LCD video $ 52.00 $ 54.00 $ 54.00
24. Slide Projector $ 29.50 $ 31.00 $ 31.00
25. Band Risers $ 7.00 $ 7.25 $ 7.25
26. Choral Risers, per tier $ 4.50 $ 4.75 $ 4.75
**27.Followspots $ 85.00 $ 85.00 $ 85.00
28. Table Skirts $ 5.00 $ 5.25 $ 5.25
29. Playback (analog, digital or, CD player) $ 40.00 $ 40.00 $ 40.00
30. Pipe& Drape (i.e. for quick change booths-per foot) $ 1.00 $ 1.00 $ 1.00
31. Hanging Flag, Scrim or Drops $110.00 $110.00 $110.00
32. 100 Cup Coffee Urns (one N/C) $ 4.50 $ 4.75 $ 4.75
33. Streamer Canon (one shot incl., $10 each addl.) $ 40.00 $ 40.00 $ 40.00
34. Portable Theatre Seating $ 3.00 $ 3.00 $ 3.00
35. VCR& Monitor $ 43.00 $ 45.00 $ 45.00
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rbb Notes: The above equipment rates do not include the cost of the operation. Except where
otherwise indicated, the rates are on a per contract basis.
* Standard Pit Configuration will be at Main Floor/Golden Circle level with 47
Portable Theatre Seats included. Orchestra Pit Cover fee will apply if cover is
used at stage level or if fully lowered.
** Follow Spots: No fee will be charged for follow spots operated by Hemmens
staff. Equipment rental fees will apply for follow spots operated by renter's
personnel. At least one Hemmens operator is required when spots are operated
from Projection Booth.
An additional 10%will be discounted from rental of Hemmens owned equipment for
Elgin Symphony Orchestra events.
Under normal use, clean up service is included in the base rental. However, at the
discretion of the building manager, sponsoring organizations will be assessed for
clean up service when the building is left unusually messy or dirty.
V. Labor Rates (per person per hour) 2008 2009 2010
Technicians $ 30.00 $ 31.50 $ 32.50
Senior Technicians $ 44.75 $ 47.00 $ 48.50
Stage Manager $ 44.75 $ 47.00 $ 48.50
Ushers $ 15.00 $ 15.75 $ 16.25
Box Office Ticketing Agents $ 23.00 $ 24.00 $ 24.75
Security Rates established by
Police Department
Labor rates for Hemmens personnel on observed city and federal holidays are charged at one
and a half times the regular rate. The Hemmens reserves the right to determine minimum crew
call for event. The Hemmens requires regularly scheduled breaks for crew calls exceeding 5
hours.
No individual or group, including the Elgin Symphony Orchestra shall receive a discount on
labor charges.
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VI. Ticketing Services 2008 2009 2010
Event Set-Up $ 37.00 $ 39.00 $ 40.00
(Using existing seating configuration)
Event Set-Up $220.00 $230.00 $240.00
(Requiring the creation of a new seating configuration)
Labor Surcharge, Per Ticket Printed $ .35 $ .35 $ .40
Processing Fee, Per Order $ 3.25 $ 3.25 $ 3.50
A per order processing fee will be charged to all
tickets orders placed with The Hemmens Box Office
by any means other than in person at The Hemmens
Box Office window located at 45 Symphony Way,
Elgin,IL 60120. Lessee shall have no participation in
revenues generated by this fee.
Ticket Exchange Fee, Per Ticket $ 2.00 $ 2.10 $ 2.50
A per ticket exchange fee will be charged for all
tickets exchanged, reprinted, re-issued or returned to
The Hemmens Box Office by any means and for any
reason.Lessee shall have no participation in revenues
generated by this fee.
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Credit card service fee of 4% of gross credit card sales charged to lessee events will be
deducted from lessee gross sales.
The rates listed above may be reduced and/or waived as deemed to be in the best interest of the
City by the Director of Parks and Recreation and with the approval of the City Manager or his
designee.
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance are hereby repealed.
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ININNE
r Section 3. That this ordinance shall be in full force and effect from and after January 1,
2008.
Ed Schock, Mayor
Presented: December 19, 2007
Passed: December 19, 2007
Omnibus Vote: Yeas: 7 Nays: 0
Recorded: December 20, 2007
Published: December 21, 2007
Attest:
Diane Robertson, City Clerk
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