T14-03 (2) Ordinance No. T14-03
AN ORDINANCE
ESTABLISHING A 150TH COMMEMORAT ON COMMISSION
WHEREAS, the City of Elgin is a hom- rule unit pursuant to
the Illinois Constitution; and
WHEREAS, the City of Elgin, as home rule unit, may
exercise any power and perform any fu' ction relating to its
government and affairs; and
WHEREAS, the City Council of t e City of Elgin has
determined that it is desirable to plan for the celebration of
the 150th anniversary of the incorporation of the City of Elgin
and thereafter undertake the implementat ' on of those activities;
and
WHEREAS, the City Council of the Ci y of Elgin has further
determined that it is necessary and de irable to create a new
special advisory commission to assist and advise the City
Council regarding the preparation a d execution of 150th
anniversary celebration events throughout the year 2004 .
NOW, THEREFORE, BE IT ORDAINED BY HE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS :
Section 1 . 150th Commemoration Commission Created. There is
hereby created the 150th Commemoration Co mission for the purpose
of planning and coordinating events t• commemorate the 150th
anniversary of the incorporation of the City of Elgin.
Section 2 . Membership
A. The 150th Commemoration Commiss on shall be composed of
9 members to be appointed by the City Co ncil . Each member shall
serve for an indefinite term. The City ouncil may at any time
appoint successor members to the commission to replace then-
current members or to fill vacancies .
B. Members of the commis•.ion shall include
representatives from City of Elgin Commissions, the Elgin Area
Chamber of Commerce, civic and non-p •ofit organizations and
citizens at large.
C. Up to four additional perso s can be appointed to
participate on the commission as non-voting ex-officio members
when the council determines that the participation of such
additional non-voting ex-officio memb-rs would assist the
commission in carrying out its duties . •ny such non-voting ex-
officio members shall not be counte. as members of the
commission for the purposes of a quorum o' otherwise .
Section 3 . Meetings . The members of the 150th Commemoration
Commission shall meet as soon as practi al and shall establish
regular meeting dates . The 150th Comme oration Commission may
establish rules regarding the conduct of meetings and where not
otherwise provided Robert' s Rules of Ord=r, Newly Revised, shall
apply. Minutes shall be taken at all meetings . All meetings
shall be conducted in accordance with the Open Meetings Act .
Section 4 . Staff . The City Manager' s office shall make
available the service of the city' s professional staff to aid
and cooperate with the 150th Commemoratioi Commission in carrying
out its responsibilities . One staff me .er will be appointed
liaison to the commission.
Section 5 . Powers and Duties . the 150th Commemoration
Commission shall have the power and dut to plan and coordinate
events and promotions celebrating Elg n' s 150th anniversary,
including by not limited to:
A. Create a public relations .rogram for the year,
promoting the 150th anniversary event
B. Promote the participation of community partners in
hosting events throughout the year.
C. Plan and coordinate a larg- community-wide 150th
birthday celebration.
D. Initiate, develop and carry-ou• fund-raisers that will
assist in funding the year' s events .
E. Solicit and secure donations, both financial and in-
kind, from in and around the communit , to be applied toward
celebration activities .
F. Solicit sponsorships of events from organizations and
businesses in the community.
G. Enlist volunteers to aid in the coordination of events
and fundraisers .
H. Create various ad-hoc committe-s to assist the 150th
Commemoration Commission in carrying out ' ts responsibilities .
Section 6 . Dissolution of Com ission. The 150th
Commemoration Commission shall automatic:lly be dissolved upon
the completion of events and follow-up ac.ounting and reporting.
Section 7 . That all ordinances or parts of ordinances in
conflict with the provisions of this ordinance be and are hereby
repealed.
Section 8 . That this ordinance sha 1 be in full force and
effect from and after its passage in the anner provided by law.
s/Ed Sc ock
Ed Schoc , Mayor
Presented: July 23, 2003
Passed: July 23 , 2003
Vote: Yeas : 5 Nays : 1
Recorded: July 24 , 2003
Attest :
s/Dolonna Mecum
Dolonna Mecum, City Clerk