T14-03 Ordinance No . T14-03
AN ORDINANCE
ESTABLISHING A 150TH COMMEMORATION COMMISSION
WHEREAS, the City of Elgin is a home rule unit pursuant to
the Illinois Constitution; and
WHEREAS, the City of Elgin, as a home rule unit, may
exercise any power and perform any function relating to its
government and affairs; and
WHEREAS, the City Council of the City of Elgin has
determined that it is desirable to plan for the celebration of
the 150th anniversary of the incorporation of the City of Elgin
and thereafter undertake the implementation of those activities;
and
WHEREAS, the City Council of the City of Elgin has further
determined that it is necessary and desirable to create a new
special advisory commission to assist and advise the City
Council regarding the preparation and execution of 150th
anniversary celebration events throughout the year 2004 .
eft.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS :
Section 1 . 150th Commemoration Commission Created. There is
hereby created the 150th Commemoration Commission for the purpose
of planning and coordinating events to commemorate the 150th
anniversary of the incorporation of the City of Elgin.
Section 2 . Membership
A. The 150th Commemoration Commission shall be composed of
9 members to be appointed by the City Council . Each member shall
serve for an indefinite term. The City Council may at any time
appoint successor members to the commission to replace then-
current members or to fill vacancies .
B. Members of the commission shall include
representatives from City of Elgin Commissions, the Elgin Area
Chamber of Commerce, civic and non-profit organizations and
citizens at large .
C. Up to four additional persons can be appointed to
eft participate on the commission as non-voting ex-officio members
when the council determines that the participation of such
additional non-voting ex-officio members would assist the
commission in carrying out its duties . Any such non-voting ex-
officio members shall not be counted as members of the
commission for the purposes of a quorum or otherwise .
Section 3 . Meetings . The members of the 150th Commemoration
Commission shall meet as soon as practical and shall establish
regular meeting dates . The 150th Commemoration Commission may
establish rules regarding the conduct of meetings and where not
otherwise provided Robert' s Rules of Order, Newly Revised, shall
apply. Minutes shall be taken at all meetings . All meetings
shall be conducted in accordance with the Open Meetings Act .
Section 4 . Staff . The City Manager' s office shall make
available the service of the city' s professional staff to aid
and cooperate with the 150th Commemoration Commission in carrying
out its responsibilities . One staff member will be appointed
liaison to the commission.
Section 5 . Powers and Duties . The 150th Commemoration
Commission shall have the power and duty to plan and coordinate
events and promotions celebrating Elgin' s 150th anniversary,
elow including by not limited to:
A. Create a public relations program for the year,
promoting the 150th anniversary event
B. Promote the participation of community partners in
hosting events throughout the year.
C. Plan and coordinate a large community-wide 150th
birthday celebration.
D. Initiate, develop and carry-out fund-raisers that will
assist in funding the year' s events .
E. Solicit and secure donations, both financial and in-
kind, from in and around the community to be applied toward
celebration activities .
F. Solicit sponsorships of events from organizations and
businesses in the community.
G. Enlist volunteers to aid in the coordination of events
and fundraisers .
H. Create various ad-hoc committees to assist the 150th
Commemoration Commission in carrying out its responsibilities .
Section 6 . Dissolution of Commission. The 150th
Commemoration Commission shall automatically be dissolved upon
the completion of events and follow-up accounting and reporting.
Section 7 . That all ordinances or parts of ordinances in
conflict with the provisions of this ordinance be and are hereby
repealed.
Section 8 . That this ordinance shall be in full force and
effect from and after its passage in the manner provided by law.
Ed Schock, Mayor
Presented: July 23 , 2003
Passed: July 23 , 2003
Vote : Yeas : 5 Nays : 1
Recorded: July 24, 2003
Attest :
1 )1944.14,4a -Mecum, City Clerk
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