G44-02 Ordinance No. G44-02
AN ORDINANCE
AMENDING ORDINANCE NOS . G5-02 AND G6-02 ESTABLISHING PAY PLANS
FOR CERTAIN OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS :
Section 1 . That Section 1 of Ordinance G6-02 adopted by the
City Council of the City of Elgin on January 9, 2002 , be and is
hereby amended by deleting from Range 33S the position of
Rehabilitation Specialist and from Range 25S the position of
Custodial Supervisor.
Section 2 . That Section 1 of Ordinance G5-02 adopted by the
City Council of the City of Elgin on January 9, 2002 , be and is
hereby amended by adding to Range 10 Benefit Group C the position
of Housing and Rehabilitation Coordinator and to Range 7 Benefit
Group C the position of Custodial Supervisor.
Section 3 . That all ordinances in conflict with the
provisions of this ordinance be and are hereby repealed.
Section 4 . That this ordinance shall be in full force and
effect upon its passage .
s/ Ed Schock
Ed Schock, Mayor
Presented: July 10, 2002
Passed: July 10, 2002
Omnibus Vote : Yeas : 6 Nays : 0
Recorded: July 11, 2002
Published:
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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WI- Agenda Item No.
City of Elgin
MIDJune 21, 2002 G
I
TO: Mayor and Members of the City Council
QUALITY HOUSING
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Revisions to Rehabilitation Specialist Position
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider revisions to the
responsibilities and classification of the Rehabilitation
Specialist position in the Department of Planning and Neighborhood
Services .
BACKGROUND
The existing Rehabilitation Specialist position is assigned to the
Planning and Neighborhood Services Department . Presently, this
position' s principal duties are to administer the residential rehab
program though the City' s Community Development Block Grant (CDBG)
entitlement (see attached job description) .
In the next year, these duties will need to change from those that
are primarily technical to those that involve managerial and policy
areas (confidential information on clientele' s income, increasingly
complex CDBG and TIF regulations and procedures, grant and loan
repayment program, and various new housing and home ownership
initiatives) . Also, because of the growing Hispanic clientele
being served through our housing programs, the new position
description should list a fluency in Spanish as a preferred
qualification. Overall, the change in duties and responsibilities
is anticipated as follows :
• Continued CDBG rehab program administration and current
responsibilities
• Adoption/implementation of Lead Based Paint regulations
• Create a new and supplemental rehab program using Tax
Increment Financing Dollars
• Monitor for compliance with TIF statutory requirements
• Various reporting requirements on lead, TIF, and CDBG matters
• Forgivable loan programs and monitoring of same
r Revisions in Rehab Specialist Position
June 21, 2002
Page 2
• Coordination with State on supplemental loan programs
• Assist with affordable housing programs and initiatives
• Secure new funding sources
• Fluency in Spanish
• Revise job title from "Rehabilitation Specialist to "Housing
and Rehabilitation Coordinator"
Due to this change of duties and responsibilities, it is
recommended that this position be removed out of the
Clerical/Technical pay plan and into the Management pay plan. In
this pay plan, it is recommended that the position be classified as
Grade 10 (Salary Range of $42 , 516 to $56, 976) . Currently, the
position is classified as grade 33S (Clerical/Technical) with a pay
range of $45, 960 to $56, 484 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Clerical Technical Union
re4k,FINANCIAL IMPACT
The change in overall salary resulting from moving into the
management Group C pay plan is minimal . The employee may choose to
participate in the 401A Deferred Compensation Plan where the City
will contribute up to 4% of gross pay. This position' s salary and
benefits will be reimbursed by the Community Development Block
Grant Fund (account number 230-0000-791 . 69-10) . The salary will be
charged to account number 010-1505-715 . 01-01, General Fund, CDBG
Administration Regular Employee Earnings . There are sufficient
monies available to facilitate this change .
LEGAL IMPACT
The pay ordinance will need to be revised.
ALTERNATIVES
1 . Approve the "Housing and Rehabilitation Coordinator" position,
its revised job duties and its classification to Grade 10 in the
Management Pay Plan.
2 . Do not make any revisions at this time .
t
rft. Revisions in Rehab Specialist Position
June 21, 2002
Page 3
RECOMMENDATION
It is recommended that the City Council approve the "Housing and
Rehabilitation Coordinator" position, its revised job duties and
its classification to Grade 10 in the Management Pay Plan.
Respectfully submitted,
Olufemi armn
Interim City Manager
MTB/sm
Attachment
CITY of ELGIN
JOB CLASSIFICATION
NEHANIEITATI®N §PN@IALdfT AS-h;13
eScrC4)'170
MURAL DEFINITION ®f WORN _
Under supervision of the Planning Director, the
Rehabilitation Specialist is responsible for daily
management of the Residential Rehabilitation Grant Program
and general assistance with the administration of the
Community Development Block Grant (CDBG) program.
TYPICAL TASKS
Provides for client intake and consultation regarding scope
of housing rehabilitation work.
Performs initial inspection of the subject property.
Processes client application and determines client household
rik eligibility including income verification.
Reviews proposed rehabilitation contracts and advises
program participants.
Coordinates and monitors rehabilitation work.
Performs final inspection of subject property.
Collects data and maintains files regarding program
performance and household participation as required by
ordinance and federal regulations.
Prepares program status reports.
Coordinates outreach efforts for the Residential
Rehabilitation Grant Program.
Acts as the Labor Standards Official regarding compliance
with federal Davis-Bacon requirements.
Provides technical support to CDBG Administrator on
construction related projects.
r
Provides technical support to other city departments
regarding building rehabilitation projects including the
Center City Facade Program.
Monitors compliance with Public Hearing Notification Signs
regulations of the Zoning Ordinance.
KNOWLEDGE, OKIIL,®, @rid AB IITIE0 REQUIRED
Requires knowledge, skill and mental development equivalent
to four years of high school supplemented with building
rehabilitation experience and training courses.
Requires three years of technical experience in building
rehabilitation or related field.
Requires working knowledge of filing and reporting methods.
Requires ability to prepare basic building rehabilitation
work write-ups and specifications.
Requires working knowledge of mathematics.
Requires working knowledge building rehabilitation
principles and practices.
Requires ability to prepare technical reports.
Requires ability to understand basic levels of federal
regulations, state laws, and local ordinances.
Requires ability to communicate effectively in both written
and verbal forms.
Requires ability to establish and maintain effective working
relationships with city staff and the general public.
Requires ability to communicate effectively with people from
a wide variety of socio-economic backgrounds.
•
HOUSING AND REHABILITATION COORDINATOR-230
GENERAL DEFINITION AND CONDITIONS OF WORK:
Performs intermediate professional work providing a variety of housing and rehabilitation
assignments;does related work as required. Work is performed under the general supervision of the
Planning and Neighborhood Services Director.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a
negligible amount of force frequently to move objects;work requires grasping and‘fingering;vocal
communication is required for expressing or exchanging ideas by means of spoken word levels;
visual acuity is required for depth perception, color perception, peripheral vision, preparing and
analyzing written or computer data,visual inspection involving small defects and/or small parts,use
of measuring devices, operation of machines, determining the accuracy and thoroughness of work
and observing general surroundings and activities; the worker is subject to inside and outside
environmental conditions.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
• Coordinates CDBG,TIF, and other related housing and rehabilitation programs and related
services.
• Provides for client intake and consultation regarding eligibility and scope of housing
rehabilitation work.
• Performs inspections of residential properties.
Monitors and administers applicable federal, state and local reporting requirements.
• Monitors lead-based paint regulations and ensures compliance with same.
• Monitors CDBG, TIF, and other regulations and ensures compliance with same.
• Administers no interest and forgivable loan programs.
• Identifies opportunities for new and supplemental housing and rehabilitation programs.
• Coordinates with State and County housing programs and their applicability in the City of
Elgin.
• Assists with affordable housing programs and initiatives.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of housing and rehabilitation practices and procedures;thorough knowledge
of departmental services,philosophies,policies and practices;thorough knowledge of the City and
its various communities, services, ordinances,policies and procedures; fluent in Spanish language
skills, both written and oral is preferred; ability to establish and maintain effective working
relationships with citizens and staff;ability to prepare and maintain detailed files and records;ability
to plan and work independently;ability to listen,understand and empathize with people of different
nationalities, ages,races and lifestyles; skill in conflict resolution and mediation.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an accredited college
or university with a degree in social work,communication,planning,public policy or related field.
Strong Hispanic cultural background and emphasis desirable.
This is a class description and not an individualized job specification. The class description defines the general character
and scope of duties, responsibilities and requirements of all positions in one job classification, but is not totally
restrictive or all inclusive.
<� of f�c. E
,0,4--- 1,,p� City of Elgin Agenda Item No.
E
L `r ',, 110
June 21, 2002 G 00
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TO: Mayor and Members of the City Council N ; i ! #8
tits A .....
FINANCIALLY STABLE CITY GOVERNMENT
FROM: Olufemi Folarin, Interim City ManagerANDOUAALfY INFRASTRUCTURE
SUBJECT:
SUBJECT: Revisions to Custodial Supervisor Position
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to review and approve the
removal of the job classification of Custodial Supervisor from the
SEIU Clerical/Technical unit and place it in Management C group at
grade 7 .
BACKGROUND
t ' The SEIU has recently organized part time custodians as a stand
alone, separate bargaining unit . Their current supervisor holds
the position of Custodial Supervisor and is also a member of the
SEIU Clerical/Technical Unit . Prior to the representation
election, the City stipulated that in the event that the union was
elected, the position of Custodial Supervisor was to be removed
from the bargaining unit . The SEIU agreed to this stipulation.
Currently, the Custodial Supervisor is an SEIU grade 25S which has
a salary range of $39060-$47988 . In moving this position to a
Management Group C, grade 7, the salary range will be $36, 732
to $49,212 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
SEIU representatives
Illinois Labor Relations Board
FINANCIAL IMPACT
?,)-(1'
The changes in overall salary resulting from moving into the
Management Group C pay plan is minimal . The employee may choose to
participate in the 401A Deferred Compensation Plan where the City
will contribute up to 4% of gross pay. There are sufficient funds
budgeted and available in account number 010-3701-742 . 01-01,
General Fund, Building Maintenance, Regular Employee Earnings, to
facilitate this change.
t 4 '
Position Movement to Management Schedule
June 21, 2002
Page 2
LEGAL IMPACT
None.
ALTERNATIVES
1 . Approve the change in pay plans.
2 . Do not approve the change in pay plans. However, this
movement has been approved and stipulated to by the Illinois
Labor Relations Board.
RECOMMENDATION
It is recommended that the City Council approve the movement of
this classification.
Respect 1 ubmitted,
Olufemi Folarin
Interim City Manager
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