G8-01 �,�.. Ordinance No . G8-01
AN ORDINANCE
AMENDING CHAPTER 2 . 31 OF THE ELGIN MUNICIPAL CODE, 1976,
AS AMENDED, ENTITLED "NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM"
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS :
Section 1 . That Section 2 . 31 . 040 entitled "Administration" of
the Elgin Municipal Code, 1976, as amended, be and is hereby further
amended to read as follows :
2 . 31 . 040 ADMINISTRATION:
The administration of the provisions of this Chapter is
hereby assigned to the Director of Planning and
Neighborhood Services (Director) or the Director' s
designee . Applications for the Neighborhood Improvement
Grant Program shall be made to the Department of Planning
and Neighborhood Services which shall have the authority
and responsibility for carrying out the provisions of this
Chapter. The Director shall establish any reasonable rules
and procedures not otherwise established by this Chapter
that are deemed necessary for administration of the
Neighborhood Improvement Grant Program. Any such rules and
procedures shall be written and published in pamphlet
form.
Section 2 . That Section 2 . 31 . 050 entitled "Neighborhood
Improvement Grant Program" of the Elgin Municipal Code, 1976, as
amended, be and is hereby further amended to read as follows :
2 . 31 . 050 NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM:
A. Eligible Activities : Each proposed activity or
project shall demonstrate the benefit it will be
conferring upon the neighborhood represented by the
neighborhood group or organization applying for the grant
and shall also take place within the boundaries of that
neighborhood. When applicable, the following conditions
shall also apply:
1 . Projects requiring physical improvements or
additions to the neighborhood shall be located on publicly
owned property.
2 . Projects or activities requiring services to be
rendered shall be provided to all members of the public
without charge .
3 All projects or activities shall be commenced
within one calendar year of a grant award. Projects or
activities shall be completed within a twenty-four (24)
month period after date of award. A twelve (12) month
extension may be requested after twenty (20) months from
date of award. All extensions will be subject to City
Council approval .
4 . Project or activity costs shall be not less
than one thousand dollars ($1, 000 . 00) nor more than
fifteen thousand dollars ($15, 000 . 00) .
B. Eligible Participants : Eligible participants
shall include any group or organization meeting each of
the following requirements :
1 . The group' s or organization' s representation is
confined to a specifically defined geographic area or
"neighborhood" within the City. Groups or organizations
with Citywide representation are ineligible .
2 . The group or organization must have established
bylaws providing for the democratic election of officers
and maintain minutes from each of its meetings .
3 . The group' s or organization' s meeting dates and
times must be publicized within the geographic area of the
City represented by the group or organization and the
meetings must be open to the public .
C. Grants : The selection of grant recipients and
the amount of each grant shall be determined by the City
Council . Grants will be awarded to eligible neighborhood
groups or organizations in amounts of not less than one
thousand dollars ($1, 000 . 00) nor more than fifteen
thousand dollars ($15, 000 . 00) for each grant recipient .
The number of grants awarded and the amount of each grant
may vary depending upon the amount of funds allocated for
the program, number of program applicants and the cost of
each proposed project or activity.
D. Matching Funds And Neighborhood Participation:
Matching funds for proposed projects or activities are
encouraged. Any such funds shall be deposited with the
City for disbursement at the completion of the project or
activity. A neighborhood group' s or organization' s
contributions for labor, materials and maintenance shall
be considered in the grant application.
E . Grant Application And Award: The Director shall
rk create a grant application consistent with this Chapter.
The Director shall receive and process all grant
applications for submission to the City Council and shall
annually establish a final date on which applicants may
submit applications for review. The Director shall also
annually establish the award date for grant applications
and an annual completion date for any awarded project or
activity.
F. Other Taxing Districts : Grants shall not be
awarded for projects that will be constructed on
properties owned by another taxing district, other than
the City, or for programs affiliated with other taxing
districts; unless said projects or programs have a
physical, tangible, and visible benefit to the
neighborhood in which they are located.
G. Grant Recipient Selection: The City Council
shall review and award each grant application on the basis
of a one hundred (100) point rating system, with one
hundred (100) points being the highest rating, using the
following criteria:
1 . Quality And Scope Of The Proposed Project Or
Activity: 0-10 points .
The maximum number of points will be awarded to
projects or activities demonstrating excellence in the
design, planning and execution of the proposed project or
activity.
2 . Level Of Neighborhood Participation And
Support : 0-20 points .
The maximum number of points will be awarded to
projects or activities that form partnerships with other
groups or organizations to complete joint projects or
activities .
3 . Necessity Of The Project Or Activity: 0-20
points .
The maximum number of points will be awarded to
projects or activities addressing highly recognized needs
within the neighborhood.
4 . Neighborhood Matching Contribution: 0-20
points .
The maximum number of points will be awarded to
projects or activities contributing fifty percent (50o)
or greater of the total cost of the project in labor,
materials or money.
5 . Integration With The City' s Master Plan: 0-10
points .
The maximum number of points will be awarded to
projects integrating with the City' s Master Plan.
6 . Maintenance Requirements : 0-15 points .
The maximum number of points will be awarded to
projects or activities requiring minimal maintenance .
7 . Tangibility and Permanence : 0-5 points .
The maximum number of points will be awarded to
projects or activities which are tangible, permanent, and
visible to the surrounding neighborhood.
Section 3 . That Section 2 . 31 . 060 entitled "Conditions" of the
Elgin Municipal Code, 1976, as amended, be and is hereby further
amended by adding Subsection F to read as follows :
F. Consecutive Grants : Only one grant shall be
awarded to any one individual group per program year.
Section 4 . That all ordinances or parts of ordinances in
conflict with the provisions of this ordinance be and are hereby
repealed.
Section S . That this ordinance shall be in full force and
effect ten days after its passage and publication in the manner
provided by law.
Ed Schock, Mayor
Presented: February 14, 2001
Passed: February 14, 2001
Omnibus Vote: Yeas : 7 Nays : 0
Recorded: February 14, 2001
Published: February 16, 2001
Attest :
,W` et'q-�
Dolonna Mecum, City Clerk