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G49-00 (2) Ordinance No. G49-00 AN ORDINANCE ESTABLISHING A PAY PLAN FOR THE CLERICAL AND TECHNICAL EMPLOYEE GROUP OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has heretofore ratified and approved negotiated settlements reached by the City of Elgin and the Clerical and Technical Employee Group; and WHEREAS, the City Council of the City of Elgin has agreed to implement a new salary plan for the Clerical and Technical Employee Group. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS : Section 1 . That there is hereby established the following schedule of standard monthly salary ranges for the Clerical and Technical Employee Group . Official Clerical and Technical 'SGroup Salary Plan Salary Range Position II III IV V VI 34S Code Enforcement Supervisor 3644 3804 3961 4141 4304 4481 33S Rehabilitation Specialist 3575 3734 3896 4062 4233 4394 Sanitarian Sr. Code Enforcement Off. 30S Code Enforcement Officer 3363 3491 3644 3804 3961 4141 Permit Control Officer II 28S Building Operations Worker 3234 3363 3491 3644 3804 3961 25S Purchasing Assistant 3039 3153 3289 3426 3575 3734 22S1 Communications Operator 2852 2968 3095 3234 3363 3491 21S Court Liaison Officer 2803 2923 3039 3153 3289 3426 19S Code Enforcement Technician (Bilingual) 2695 2803 2923 3039 3153 3289 Permit Control Officer I Planning Technician Sl Community Service Officer 18S Building Maintenance Worker 2621 2748 2852 2968 3095 3234 Central Services Coord. Custodial Supervisor Stage Technician 15S Lead Customer Service Clerk 2465 2579 2695 2803 2923 3039 14S Custodian 2427 2530 2621 2748 2852 2968 13S Principal Account Clerk 2374 2465 2579 2695 2803 2923 Program Administrator 11S Community Outreach Worker 2286 2374 2465 2579 2695 2803 Hispanic Outreach Worker Secretary Para-Legal 9S Customer Services Clerk 2193 2286 2374 2465 2579 2695 Records Clerk 6S Clerk Typist 2064 2161 2229 2336 2427 2530 Section 2 . That all ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3 . That this ordinance shall be in full force and effect as of December 19, 1999 . s/ Ed Schock Ed Schock, Mayor Presented: August 9, 2000 Passed: August 9, 2000 Omnibus Vote : Yeas 7 Nays 0 Recorded: August 10 , 2000 Published: Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk OF t-40, Agenda Item No. — City of Elgin E L ' 004. I July 18, 2000 G 01111 - Ifl „ .1 I iriP" TO: Mayor and Members of the City Council N ! , . • '4'4. FINANCIALLY STABLE CITY GOVERNMENT EFFIC IENT SERVICES FROM: Joyce A. Parker, City Manager ANC)QUALIT Y INFRASTRUCTURE SUBJECT: Overcrowding Initiatives Staffing Adjustments PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to identify proposed staffing adjustments associated with the overcrowding initiatives previously presented to the City Council . BACKGROUND Introduction The Department of Code Administration and Development Services (DCA) has moved forward with two of the three overcrowding initiatives previously presented to the City Council . The initiatives encompass the Problem Property Team and the Inspection Program for Single Family Rental Homes . The implementation process for the initiatives has identified the opportunity for several staffing adjustments . While the Problem Property Team is not fully established and operational, on an interim basis, the concept is being implemented by one of the Code Enforcement Supervisors with support from the Code Enforcement Officer for the district in which a problem property is located. DCA' s bilingual Clerk Typist provides communication support, as needed, and additional assistance is provided by the appropriate members of other departments, as required. The Inspection Program for Single Family Rental Homes requires an amendment to the rental license ordinance, which is currently before the City Council for consideration. r DCA Staffing July 18, 2000 Page 2 Additionally, DCA plans to initiate a systematic zoning enforcement program to replace the current complaint driven program. This new program will place its emphasis on monitoring nonresidential occupancies, conditional uses, outdoor display and storage, parking lots, landscaping, and signs . Certain staffing adjustments are proposed in conjunction with the overcrowding and zoning initiatives . Staffing Adjustments In anticipation of the overcrowding initiatives, the City Council budgeted three additional Code Enforcement Officers for the year 2000 . To implement the two initiatives outlined here, the current proposal is to hire one Code Enforcement Officer and one Code Enforcement Technicians as follows: 1 . Code Enforcement Officer. The number of Inspection Districts would be increased from eight to nine with the new Code Enforcement Officer responsible for the ninth district . This position would be filled immediately. The nine Code Enforcement Officers would be responsible for initiating the systematic zoning enforcement program in their respective districts . 2 . Code Enforcement Technician (Bilingual) . This position will be given the assignment of working with the Code Enforcement Supervisor and the appropriate Code Enforcement Officer on the Problem Property Team, encompassing the service of warrants and "off hour" inspections. This position will also be available to the other Code Enforcement Officers to provide communications assistance in the field and, thereby, allowing DCA' s bilingual Clerk Typist to remain at the post in the office. This position would be filled immediately. 3 . Clerical Staff Adjustments . In order to provide more effective clerical support in day-to-day operations, as well as in conjunction with both the overcrowding and zoning initiatives, several adjustments are proposed. Currently, DCA has two part-time Clerk Typist positions, one part-time Secretary, and one Seasonal Intern. One of the Clerk Typist positions is currently filled. The other Clerk Typist position and the Secretary position were recently vacated. The Seasonal Intern position has not been filled. em. DCA Staffing July 18, 2000 Page 3 The current proposal is to combine these four part-time positions into two full-time Clerk Typist positions . Such a change will enhance our effectiveness and efficiency with the new programs and with the day-to-day operations in Property Maintenance and Development Services by increasing the depth and breadth of the support staff. These staff adjustments would be made immediately. Summary The following staff adjustments have been identified in response to the overcrowding and zoning initiatives : Current Positions Code Enforcement Officer @ $50, 696 (2, 080 hours) Code Enforcement Officer @ $50, 696 (2, 080 hours) PT Clerk Typist (filled) @ $16, 370 (1, 560 hours) PT Clerk Typist (vacant) @ $16, 370 (1, 560 hours) PT Secretary (vacant) @ $ 7, 870 ( 750 hours) Seasonal Intern (vacant) @ $ 5, 771 ( 550 hours) Total Salaries $147, 773 Proposed Positions Code Enforcement Officer @ $50, 696 (2, 080 hours) Code Enforcement Tech @ $40, 621 (2, 080 hours) Clerk Typist @ $31, 115 (2, 080 hours) Clerk Typist @ $31, 115 (2, 080 hours) Total Salaries $153, 547 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Members of the Department of Code Administration and Development Services played an integral part in developing the proposed staffing adjustments. • • A . leb- DCA Staffing July 18, 2000 Page 4 irl/24( FINANCIAL IMPACT The cost of the proposed reorganization (including benefits) is $5, 774 greater than the current staffing structure. Savings from three Code Enforcement Officer positions that have remained unfilled since the beginning of the year will more than offset the difference in the staffing change proposal . Sufficient funds are available in the Code Administration Department budget to pay for the proposed staffing changes. LEGAL IMPACT \100/^ An ordinance will be required to create the positions of Code Enforcement Technician and Code Enforcement Technician (Bilingual) . ALTERNATIVES Do not approve the proposed staff adjustments, thereby, retaining the current staff positions. egft. RECOMMENDATION It is recommended that the staff adjustments be approved. Re sectfully submitt 4 J . ce A. Parker City Manager JAP/jd r .