G61-97 . 1
k Ordinance No. G61-97
AN ORDINANCE
REPEALING EXISTING CHAPTER 3 . 44 OF THE ELGIN MUNICIPAL CODE,
1976 ,. AS AMENDED, ENTITLED "PARKS AND RECREATION BOARD" AND
CREATING CITY PARKS AND RECREATION BOARD
WHEREAS, the City of Elgin is a home rule unit pursuant to
Article VII of the Illinois Constitution; and
WHEREAS, the City of Elgin, as a home rule unit, may
exercise any power and perform any function pertaining to its
government and affairs ; and
WHEREAS, the City Council of the City of Elgin has
determined that it is necessary and desirable to provide for a
parks and recreation board which is separate, distinct and
supersedes the parks and recreation board authorized by the
enabling statute provided at 65 ILCS 5/11-95-3; and
WHEREAS, the establishment of such parks and recreation
board pertains to the government and affairs of the City of
Elgin.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS :
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Section 1 . That Chapter 3 . 44 of the Elgin Municipal Code,
1976 , as amended, entitled "Parks and Recreation Board" is
hereby repealed.
Section 2 . That in lieu of the chapter repealed by
Section 1 hereof there is hereby substituted a new Chapter 3 . 44
entitled "Parks and Recreation Board" as part of the Elgin
Municipal Code, 1976 , as amended, to read as follows :
"Chapter 3 . 44
PARKS AND RECREATION BOARD
3 . 44 . 010 ESTABLISHED.
There is hereby established a parks and
recreation board for the City of Elgin pursuant to
the City of Elgin ' s home rule authority. The parks
and recreation board hereby established shall be
separate and distinct and supersede the parks and
recreation board authorized by statute . In the case
of any conflict of any provision of this chapter with
any provision of the statute authorizing the creation
of a parks and recreation board ( 65 Illinois Compiled
Statutes 5/11-95-3 , 1996 , as amended) the provisions
of this chapter shall control .
eft- 3 .44 . 020 MEMBERS-APPOINTMENT-TERMS .
The parks and recreation board shall consist of
eight members to be appointed by the city council .
One of the members so appointed shall be named as
chairman at the time of his appointment . Upon the
resignation of a member of the board designated as
chairman or upon the end of his term and in the event
that he is not reappointed, the city council shall
designate another member of the board as chairman.
Each member so appointed shall serve for a term of
three years . All members of the board shall continue
in such capacity until their successors have been
duly appointed and are acting. Any member appointed
to fill a vacancy occurring prior to the expiration
of the term for which his predecessor was appointed,
shall serve for the remainder of such term.
In addition to the eight members regularly
appointed to this board by the city council , the
Elgin YMCA Future Leaders shall select two
representatives to share the youth member position;
only one member shall attend a meeting of the board
as a youth representative. The member in attendance
at a board meeting shall have a full voting member
eft privilege and equal authority and responsibility with
all other members duly appointed by the city council .
Any such member shall be a resident of the city. The
term of such members shall be one year and shall
commence on February 1st and terminate on January
31st of the following year. In the case of the
disbandment of the Elgin YMCA Future Leaders, the
representative appointment procedure shall revert to
the previously employed board configuration of three
representatives being appointed, one from Larkin High
School , one from Elgin High School and one from St.
Edward High School , each of whom shall be entitled to
vote.
3 . 44 . 030 POWERS AND DUTIES .
The board shall , with respect to its field of
work, or that of the department with which it is
associated, have the following powers and duties :
A. To advise relative to the operation,
construction, improvement and maintenance of city
parks, monuments and recreational facilities;
B. To prepare and suggest comprehensive plans
for the development of grounds , buildings, and
eft equipment for parks and recreational facilities ;
C . To consider and study the entire field, to
advise the city council upon its request, and to
recommend on its own initiative policies and
practices , which recommendations the city council
shall duly consider;
D. To investigate the conduct of the work in
its field and for this purpose to have access at any
time to all books , papers, documents and records
pertaining and belonging thereto, and to require
written or oral information from any officer or
employee therein;
E . To adopt rules not inconsistent with law
for its internal control and management, a copy of
which rules shall be filed with the city clerk;
F. To hold meetings at such times and places
as may be prescribed by the rules , not less
frequently than quarterly;
G. To act by subcommittee;
H. To appoint a secretary who shall keep
minutes of the transactions of each session, regular
or special , which shall be public records and filed
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tow with the city clerk;
I . To give notice to the mayor and city
council of the time and place of every meeting,
regular or special, and to permit the mayor and
members of the city council to be present and to be
heard upon any matter coming before the board;
J. To recommend to the city council projects
to improve and beautify the Lord' s Park Pavilion and
Wing Park Band Shell;
K. To recommend new equipment, ideas ,
projects , or programs to improve and meet the needs
of the Lord' s Park Pavilion and Wing Park Band Shell ;
L. To waive rental charges when all of the
following circumstances exist:
1 . When an event is sponsored by a
not-for-profit corporation or association
headquartered in Elgin;
2 . No admission is charged;
3 . The event is open to the general
public;
4 . The event is not scheduled for a
Friday, Saturday or Sunday;
5 . The event is booked no more than one
year in advance;
6 . The rent waiver must be requested in
writing at the time of booking;
7 . No single lessee shall have more than
twelve hours of rental charges waived in any
single calendar year; and
8 . Lessee shall pay for the cost of
cleanup ( normally included in the rental fee) .
M. To coordinate and recommend to the city
council the use of gifts or bequests so as to improve
and meet the needs of the Lord ' s Park Pavilion and
Wing Park Band Shell;
N. To prepare and submit an annual report to
the city council concerning its activities ;
O. To establish rules for the conduct of
meetings ;
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P . To perform such other duties as the city
council may designate.
3 . 44 . 040 COMPENSATION.
No member of the board shall receive any
compensation or incur any expense without the
approval of the city council .
3 . 44 . 050 PERFORMANCE OF DUTY.
Each member of the board shall perform such
duties as may be prescribed by ordinance for his
position and to the best of his ability shall render
faithful and effective service in the performance of
his duties to the end that the public interest and
welfare may be furthered.
3 . 44 . 060 OATH OF OFFICE .
Each member of the board shall, before entering
upon the duties of his office, take and subscribe the
constitutional oath of office, which shall be filed
in the office of the city clerk.
tek 3 . 44 . 070 REPORT OF RECOMMENDATIONS .
The board shall, in matters pertaining to the
operation of the city' s parks and recreational
facilities and programs , report in writing directly
to the city council and shall , in matters pertaining
to the extension, construction, improvement and
maintenance of city parks , monuments and recreational
facilities , submit its reports in writing to the city
planning and development commission. The city
planning and development commission shall , without
undue delay, transmit to the council such reports
with an evaluation thereof in terms of comparative
needs and costs in relation to other municipal
projects .
3 . 44 . 080 REPORT OF PROCEEDINGS .
The chairman of the board shall , at the first
regular council meeting held in the months of March
and September of each year, and at such other times
as may be necessary, report all proceedings of the
board to the city council . "
Section 3 . That the duly appointed and acting board
members of the parks and recreation board repealed by Section 1
hereof shall continue to serve as the board members for the
parks and recreation board created by Section 2 hereof until
the expiration of their respective current terms of office, or
until their successors are appointed in the manner provided by
law.
Section 4 . That all ordinances or parts thereof in
conflict with this ordinance be and are hereby repealed.
Section 5 . That this ordinance shall be in full force and
effect from and after its passage and publication in the manner
provided by law.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: November 19 , 1997
Passed: November 19 , 1997
Vote: Yeas 4 Nays 3
Recorded: November 20, 1997
Published:
Attest:
s/ Dolonna Mecum _
Dolonna Mecum, City Clerk