G29-93 (2) Ordinance No. G29-93
AN ORDINANCE
INCREASING THE AUTHORIZED STRENGTH OF THE POLICE DEPARTMENT
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS:
Section 1. That Chapter 2 .52 entitled "Police
Department" of the Elgin Municipal Code, 1976, as amended, be
and is hereby further amended by amending Section 2 .52 .O10A to
read as follows:
A. There is established an executive
department of the city to be known as the police
department. The police department shall consist of
one hundred twenty-eight ( 128) sworn members, of
which one member shall be chief, no more than three
(3) members shall hold the rank of deputy chief, no
more than six (6) members shall hold the rank of
lieutenant, no more than fifteen ( 15) members shall
hold the rank of sergeant and the balance of said
members shall be of police officer rank.
Section 2 . That all ordinances or parts of ordinances in
conflict with the provisions of this ordinance are hereby
repealed.
Section 3. That this ordinance shall be effective from
and after its passage and approval in the manner provided by
law.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: July 14, 1993
Passed: July 14, 1993
Vote: Yeas 6 Nays 0
Recorded: July 15, 1993
Published:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. . '�
n K L
Elm n
C Agenda 20 Item No .
- i4iki .
July 8, 1993
TO: Mayor and City Council
Th
FROM: Mr. Larry Ri e, t afiager
SUBJECT: Authorized St ehcth rdinance
PURPOSE:
The proposed ordinance will allow the police department to
add one sworn member while the El Protector Grant is in effect.
BACKGROUND:
The Elgin Police Department has been working to improve rela-
tions with the Hispanic Community in Elgin, approximately 19%
of the city's population. It has been noted that a dispropor-
tionate number of traffic related arrestees have Hispanic sur-
names.
The Elgin Police began searching for a means to address this
problem and located the "El Protector" program operating in
Arizona and California. The program was researched and found to
have great value. The Elgin Police Department then sought and
secured funding through the Illinois Department of Transporta-
tion through Federal Traffic Safety Funds. In late June, the
Elgin Police Department was informed that the "El Protector"
Program had been selected for 100% funding for the next three
years. This funding would finance the full salary and benefits
for one police officer and a part-time secretary on a reimburse-
ment basis. Also authorized were various expenses and equip-
ment to begin the program in the northern Illinois area.
The request for increased strength is to replace the officer
intended to be dedicated to this program. Should the program
fail or if it is not renewed, the authorized strength would
return to its previous level.
C FINANCIAL IMPACT:
Personnel costs will be paid out of the City' s budget and
fully reimbursed.
r RECOMMENDATION:
The proposed change to the authorized strength ordinance be
approved.
LLR:mf
r
Elm n
r (:!J/
Agenda Item No. 1
August 5, 1993
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Bid for Production of Public Service
Announcements for the El Protector Program
PURPOSE
This memorandum will provide the Mayor and City Council
with information to consider awarding a contract for the
production of four (4) public service announcements for the El
Protector Traffic Safety Awareness Program.
BACKGROUND
As part of the agreement listed in the Grant for the El
Protector Program, the production and duplication of four (4)
video public service announcements will be subcontracted with
an outside source. The public service announcements need to
be completed by August 23, 1993 in order to distribute them to
the Spanish speaking television stations in time for the
September 15th unveiling of the program. The Elgin Police
Department will also distribute copies of the public service
announcements to schools and other public service agencies.
Proposals for the production of the aforementioned public
service announcements began in mid-July, 1993, and were com-
pleted by August 2, 1993. Of the four production companies
interviewed, the Rick Simon Production Company of Chicago is
the recommended company to use for the production of said
public service announcements .
FINANCIAL IMPACT
The proposals ranged from a high of $15, 000, submitted by
the Gutierrez Multi Media Production and Company, to a low bid
of $12,615, submitted by the Rick Simon Production Company. A
copy of the tabulation of bids is attached for your considera-
r tion.
Should the City agree to award the contract to the lowest
bidder, Rick Simon Production Company, the production of the
TABULATION OF BIDS -
CITY OF ELGIN •
Blast Television
•
Invitation No. Rick Simon & Co. Gutierrez Multi-Media Productions, Inc.
720 N. Franklin Production, Inc. 444 N. Michigan Ave.
Date of Opening Suite 401 610 N. Fairbanks Ct. 15th Floor
Chicago, IL 60610 Chicago, IL 60611 Chicago, IL 60611
Department (312)951-7252 (312)664-2790 (312)527-4260
•
IoDescri tion
No. •
P
•
Production of four (4) public $12,615.00 $15,000.00 $20,663
service announcements for the
EL PROTECTO Program.
•
$12,615.00 $15,000.00 $20,663
au @rr §,
t multi-media productions,inc.
June 22 . 1993
Mr. Pete Almeida
Community Relations / Crime Prevention
Elgin Police Department
150 Dexter Court
Elgin, Illinois 60120-5555
Dear Mr . Almeida:
Per our telephone conversation Ji.ine 21 , I am returning ;:our copy of
the "El Protector" Videotape . I believe Gutierrez Productions ,
Inc . can provide you with the following :
I . -The production of three exciting PSAs of broadcast quality.
II . -Public relations / exposure in four counties .
I1I . -Fundraising to support additional marketing .
I understand you have the funds to begin Phase I . We are ready to
take the next step with you .
Sincerely,
GUTIERREZ PRODUCTIONS , INC .
Alvin Gutierrez
Vice-President
AG/aar
708-931-6017
r
610 N. Fairbanks Court Chicago, Illinois 60611 (312) 664-2790 Fax# (312) 664-8976
RI AST TFLF.VISION PRODUCTIONS. INC. ' 444 N MICIIIGAN AVE I5rit FLOOR n CIIICAGO. ILLINOIS 60611
Ar://tegov--
BID
TO: Elgin Police Department
Date: August 2, 1993
We will provided the following crew for a two day shoot:
( 1) Director, Producer, Cameraman
( 1) Gaffer
( 1) Grip
( 1) Audio
( 1) Make-up
( 1) Producer will be assigned to provide you with all the pre-
planning prior to the shoot dates. This service includes
scripting and storyboards.
Blast Television Production carries $2,000,000 liability
insurance policy and will also included the City of Elgin as co-
insured.
We recommend that the actual shoot days be divided into an 'on
location' and 'studio' setting. This would allow you to maintain
the quality level of video tape on certain outdoor shots. By
using a video processes call 'Blue Screen" , we would be able to
appear to be shooting night time, outdoor scenes, in the studio.
video tape does not hold up too well under dark conditions and
this would be a way around this situation.
The camera that we would be using would be a Sony BVP 70. This is
a $65,000 camera with 700 lines of resolution and one of the best
chip cameras available.
Additional equipment we would supply include a fog machine, and
special effects generators to give your commercials a realistic
feel. The better produced your PSA's, the more frequent station
will run your message.
Total bid for (4 ) teaser : 10 second PSA's and
(4) : 30 second PSA's including station dubs $20,663
We will honor this bid for 30 days .
(312) 527.4260 MIFSSAGI L I-N1-1 R 1312)•1:t-7'')O I•AX (312( y2?-4273
EMPLOYMENT AGREEMENT
THIS AGREEMENT is entered into this 1st day of
November , 1993, between the City of Elgin, Illinois, a
municipal corporation (hereinafter referred to as "City") , and
Maria C. Contreras
WHEREAS, City desires to employ Maria C. Contreras as a
project secretary for the City's "El Protector" program; and
WHEREAS, Maria C. Contreras is willing to accept
appointment as a secretary for the City upon certain terms and
conditions; and
WHEREAS, the employment of Maria C. Contreras as a
secretary for City's "El Protector" program is pursuant to an
agreement between City and the Illinois Department of
Transportation, dated July 20, 1993;
NOW, THEREFORE, for and in consideration of the mutual
covenants contained herein, City and Maria C. Contreras , agree
as follows:
1. That for an in consideration of the salary
established by City the secretary shall:
a. Provide secretarial, administrative and public
relations functions as may be required for the
efficient operation of the "El Protector" project by
the "El Protector" project coordinator.
b. Be governed by the City's personnel Rules and
Regulations, except that the benefits received shall
•
be those herein identified or otherwise required by
law.
2 . City shall provide the following:
a. Hourly salary of $8.34, to be paid in biweekly
installments.
b. Attempt to provide enrollment in the Illinois
Municipal Retirement Fund.
3. Maria C. Contrerasagrees that she shall work
no more than 1,040 hours during the term of this agreement.
4 . Further, no benefits shall be provided by City other
than as described herein, or as are required by law.
5. This Agreement shall terminate on June 30, 1994;
provided however, that this agreement shall be terminable at
will upon written notice by either party.
IN WITNESS WHEREOF, the parties have caused this
Agreement to be executed on the date first written above.
CITY OF ELGIN, a municipal
core . - ion
1 , I)
BY: AIWA O L1JIJO
Robe t O. Malm Name
Actin. City Manager
Attest:
N -4-vt_et tkcctel
Dolonna Mecum, City Clerk
-2-