G67-89 (2) Ordinance No. G67-89
AN ORDINANCE
TO PROVIDE FOR THE REGISTRATIO OF ALL
RENTAL RESIDENTIAL PROPE-TY
WHEREAS, the City Council of the C' ty of Ei3it, has determined
that it is necessary and desirable to p ovide for the registration
of all rental residential property withi the City; and
WHEREAS, the City of Elgin is . home rule municipality as
defined in Article VII , Section 6 (a) of the 1970 Constitution of
Illinois; and
WHEREAS , a home rule unit may exe cise any power and perform
any function pertaining to its governmen and affairs; and
Whereas, the registration of all ental residential property
pertains to the government and affairs o' the City of Elgin.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS:
Section 1 . That the Elgin Munici•al Code , 1976, as amended,
be and is hereby further amended by adding the following:
CHAPTER 6.37
RENTAL RESIDENTIAL PROP;RTY
6.37.010 Purpose.
The purpose of this chapter is to provide for the registration
of all rental residential property.
6.37.020 Provisions of inspection right- and restrictions.
This ordinance shall not be const ued as to restrict the right
of this city to inspect any property.
6.37.030 Registration -- Certificate re• ired.
1 . It is unlawful for any person, firm or corporation to •
operate, maintain or offer to rent wit in the city any single family
two family, multi-family, or any othe residential property whether
vacant or not without registering with the city Bureau of Inspection
Services and receiving a certificate t erefore.
2. It is unlawful for any person to occupy a rental
residential structure, or for any own=r to allow anyone to occupy a
rental residential structure which is not registered with the
Bureau of Inspection Services.
- Page 2 -
3 . This chapter shall not apply to the following structures;
A. Single-family owner-occupied buildings.
B. Single family buildings occupied by a member of the
owner' s family. Family is defined as one or more
persons each related to th= other by blood, marriage ,
adoption. A family may in.lude up to two boarders ,
roomers or permanent guests, whether or not gratuitous
EMC 19 . 04. 255.
C. Dwellings, buildings, struc .ures and uses licensed and
inspected by the State, in• luding but not limited to,
nursing homes, retirement ' enters, rest homes, etc.
D. Hotels, Motels, and other %tructures which rent rooms
to occupants who are prim; rily transient in nature,
making use of the facilitie . for a period of less than
30 days. (BOCA Building Cod- /1984 section 309 . 2)
6. 37. 040 Registration--Certificate--Fee.
1. Each registrant for a ce. tificate to maintain any
residential structure for the purpose of renting to others shall
file a written registration with the :ureau addressed to the Code
Official stating:
A. The name , address and phone n tuber of each and every owner
and the individual filing the registrat 'on.
B. The address of the rental stru•ture.
C. The number of dwelling unit• within the rental structure
property.
D. In the case of a registrant o owner who is not a resident
of the city, the name , address , and •hone number of his/her agent
with the authority for receipt of ser ice or notice of a violation
of the provisions of this chapter.
E. Whenever there is a change in the ownership of a rental
structure or the owner' s agent, the owner (s) shall within thirty
(30) days of such changes, file an upda ed written registration with
the Bureau of Inspection Services indicting such changes.
F. Approval must be obtained from the Bureau of Inspection
Services prior to any change being ade in the number of units
within a registered building. Application for such change shall be
made on a form provided by the Bureau of Inspection Services. The
Bureau of Inspection Services will eview the proposed change and
respond to the building owner within shirty (30) days of the filing
of the application. Any and all cha ges must meet all zoning and
building code requirements.
- Page 3 -
2. A. Each registration shall be accompanied by a fee of
twenty-five dollars ($25. 00) for each r=ntal residential building.
If more than one dwelling unit in the same building is. included
under the same ownership, only one certi icate will be required for
that owner or owners regarding that buili; ing.
B. The term of registration shall be for four (4) years. The
first year shall be calculated from January 1st of the year of
registration and expire four (4) calen•ar years from that date. If
the building ownership changes during t e term of registration, the
succeeding registration shall reflect he same expiration date as
the original registration.
1. 'There will be a sixty (60) day registration time period
beginning on the first day his ordinance takes effect.
2 . All governmental agencies a d public housing authorities
shall obtain a registration certificate as required here
in but shall be exempt fro the payment of the required
fee.
A certificate for a rental residen •ial structure that has been
properly issued, cannot be tran- ferred to another rental
residential structure nor to a succeedi ,g owner.
6. 37. 050 Enforcement.
It shall be the duty of the Bureau of Inspection Services
to enforce the provisions of this chap er as authorized in the BOCA
Property Maintenance Code/1978 adopted •y the City of Elgin.
6. 37.060 Violations.
The following shall constitute viola ions of this chapter.
1 . Failure of the owner or own-rs of the rental property to
register such property with the Bureau .f Inspection Services.
2 . Failure of the tenants of the rental property to vacate
such property within (60) sixty days after receiving written notice
from the Bureau of Inspection Serv'ces that such property is not
properly registered or that the ce tificate for registration has
been revoked.
3 . Failure of the owner of the rental property to vacate all
tenants from said property within six •y days after the registration
certificate has been revoked.
- Page 4 -
4 . Any person other than an in .pector from the Bureau of
Inspection Services who removes or defa' es any notices which have
been posted pursuant to this chapter . ithout the approval of the
city official shall be liable for the pen: lties provided for by this
chapter.
6. 37.070 Registration--Suspension and Rev•cation of Certificate.
1 . Registration may be suspended when:
A. Violations of the Elgin Municipal Code have been
identified by the Bureau of Inspectio Services and the property
owner has been properly notified of t e violations and given a
reasonable period of time in which to correct the violations, but
has failed to do so.
B. Any person whose registration has been suspended shall be
entitled to appeal the suspension to the Building Official by filing
a petition as set forth in section 16. 1 ' . 060 of the Elgin Municipal
Code.
C. If, upon re-inspection, the B reau of Inspection Services
finds that the registered building n connection with which the
notice was issued is now in compli=nce with this chapter, the
Housing Supervisor may reinstate the t e registration certificate.
The request for a re-inspection shall no stay the revocation of the
registration certificate unless the B ilding Official grants such
request pursuant to a showing of good ca se by the property owner.
2. Notice:
Before a registration certifica e is suspended, the Housing
Supervisor shall send proper notice to the property owner (s) or the
listed agent at the last address as •rovided on the registration.
Said notice shall be sent by regi-tered mail, return receipt
requested. The notice shall include the following;
A. Description of the property su ; ficient for identification.
B. A statement of the reasons for the suspension.
C. An explanation of the property owner' s right to appeal the
suspension.
D. If the property owner changes is address or changes agents
and fails to notify the Burea , such notice shall be suff-
ifficient if sent by registered mail to the owner' s or
his agent' s last address as pr•vided on the registration.
- Page 5 -
3 . Registration may be revoked if:
A. A petition for appeal has not been filed within twenty
(20) days following the date of issuance of the order of suspension,
or, if the suspension is sustainei after appeal. Prior to
revocation, the property owner whose egistration certificate has
been suspended may request a re-inspection.
B. Any information provided in he registration application
is false.
C. A registration certificate which has been properly revoked
as herein provided shall not be reinsta ed. The property owner may,
however, obtain a new registration ce tificate by following the
procedures set forth in sections 6 . 37 030 and 6 . 37 . 040 of this
chapter.
4 . If a certificate is revoked wit out having the benefit of a
suspension hearing, the property owner as the right to appeal that
revocation. Said appeal shall conform to section 6 . 37 .070 (1 ,B) .
5 . Whenever a registration permit is revoked, the Building
Official shall notify all tenants of the rental structure by posting
a notice on all entrances to the ren al structure indicating the
following:
A. You are hereby notified that the registration permit for
this structure has been revoked pursuant to Chapter 6 . 37 .070 EMC.
B. You must vacate this structur- within (60) sixty days of
the date of this notice.
C. If you fail to vacate this tructure, you will be in
violation of this ordinance and subject o penalties of fines with a
minimum of fifty dollars ($50) and a maximum of Five hundred dollars
($500) for each day you are in violation.
6 . Whenever an owner or agent of a rental structure fails to
register said property with the Bureau of Inspection Services , the
Building Official shall notify all tenants of the rental structure
by posting a notice on all entrances to the rental structure
indicating the following:
A. You are hereby notified that the owner or agent of this
rental structure has failed to register this rental structure with
the Bureau of Inspection Services in violation of Chapter
6. 37.
B. You must vacate this struct re within (60) sixty days of
the date of this notice.
- Page 6 -
C. If you fail to vacate this : tructure , you will be
subject to the penalties of fines with a Hinimum of Fifty Dollars
( $50) and a maximum of Five Hundred Dollars ( $500) for each day
you are in violation .
6.37 .080 Penalties .
The penalties imposed for violation - of this chapter shall
be a minimum of Fifty ( $50) Dollars and a maximum of Five Hundred
( $500) Dollars for each day that the viol .tion exists .
6.37.081 No Effect on Leases .
This ordinance is not intended to .nd does not effect the
rights and obligations of the parties to a lease , oral or
written , of a rental structure .
Section 2 . That all ordinances or parts of ordinances in
conflict with the provisions of this ordinance be and are hereby
repealed .
Section 3 . That this ordinance shall be in full force and
effect form and after its passage and pu . lication in the manner
provided by law .
s/ George VanDeVoorde
Geo . ge VanDeVoorde , Mayor
Presented : July 12 , 1989
Passed : July 12 , 1989
Vote : Yeas 7 Nays 0
Recorded :
Published :
Attest :
s/ Marie Yearman
Marie Yearman , City Clerk
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CITY OF ELeIN
BUREAU OF INSPECTIO SERVICES
RENTAL REGISTRATION ORDINANCE
Answers to some common questions r.garding this ordinance
1 . Who is affected by this ordinance?
Everyone who owns rental residenti- 1 property within the city
limits . This includes all building-. from single-family on up.
Tenants are also affected in that it will be against the law to
reside in any building that is not properly registered. The
buildings that do not require a certificate include :
single-family owner occupied, singl family buildings occupied
by a member of the owners immediat= family, nursing homes,
retirement centers and hotels and otels which rent to people
that do not reside in the buildin'; for more than thirty (30)
days.
2. How, where and when is a Certificate •f Registration obtained?
A certificate can be obtained by coming to the offices of the
Bureau of Inspection Services , lo, ated at 150 Dexter Ct. 2nd
floor, Elgin IL and filling out an application form. The
application will be reviewed by the :uilding Official and if it
is complete, a Certificate will be ' ssued. An application can
also be obtained through the mail. A y applications returned by
mail must be signed and properly nota ized or else they will not
be accepted. Each building will be considered registered from
the time the application is turne• in until the time the
Certificate expires or the applica ion is rejected. Property
owners can call the Bureau of Insp-ction Services to find out
what date their certificate must be t rued in by.
3. How much does a Certificate cost and ow long is it good for?
A twenty five (25) dollar fee is req ired for each certificate.
One Certificate is required for each individually owned building
regardless of the number of units. he Certificate is good for
four (4) years starting on January 1st of the year that the
Certificate is issued.
4. What information is required in the a.plication?
The application for a rental residential certificate will
include information regarding the owners name, address and
telephone number. Also included wi 1 be information regarding
the name, address and phone number o - any agents employed by the
property owner to handle the build ' ng. The application will
contain information about the buildi g such as; number of units,
location of units, number of occupan .s, square footage of units,
existance of smoke detectors and/or -prinkler systems , etc.
- Page 2 -
5. What happens when a rental building is sold?
•
Certificates are not transferable . If someone buys a registered
building he/she will have to apply fo a new Certificate within
thirty (30) days of the date of the -ale. Certificate - fees are
not refundable.
6. When can a Certificate be suspended or revoked?
A Certificate can be suspended when violations of the various
building and zoning codes adopted by t e City of Elgin have been
identified and the property owner ha % not made the required
repairs within the specified period of time.
A Certificate can be revoked for se eral reasons. 1) If a
suspension has not been appealed wit in the time required and
the violation (s) have not been brough into code compliance, 2)
If it is discovered that information p ovided on the application
is false, and 3) If a Certificate is not renewed at the proper
time.
7. What are the property owners rights re.arding this ordinance?
This ordinance does not change an rights currently held by
property owner (s) or renter (s) . There are some basic rights all
property owners have regarding th- enforcement of building
codes. They include the right to app=al an order requiring code
violations to be corrected if the pro.erty owner feels that this
order is incorrect (BOCA Property M- intenance Code) . Regarding
rental registration, if a certificate is suspended because of an
owners failure to comply with loc- 1 codes, the owner has the
right to appeal that suspension to 'he building official. The
procedures are spelled out in the M nicipal Code book. If the
certificate has been suspended and re.airs are made before it is
revoked, the Building Official has ' he authority to re-instate
the certificate.
If a certificate is revoked and a suspension hearing was not
held, the property owner has the righ to appeal that revocation
to the building official. The proc:-dure is the same as with a
suspension.
- Page 3 -
8. What happens if a property owner fail- to register his/her
building?
If the registration period passes and a property owner has
failed to register his/her building, le/she will be in violation
of this ordinance and subject to ' he following fines; $50 to
$500 per day for each calendar day including Saturdays , Sundays
and Holidays , that the property is n violation. If a property
owner does not register his/her build ng, court action will have
to be taken at which time even stiffe fines could be imposed.
The tenants of an unregistered build ng will be notified by the
Bureau of Inspection Services and ins ructed that it is unlawful
to occupy an unregistered building . Sixty (60) days from the
date of that notification any tena, ts who have failed to move
out will become subject to the same f nes mentioned above.
Any questions regarding this ordi ance should be directed to
Mike Millikan, Housing Supervisor •f the Bureau of Inspection
Services at 695-6500 ext. 202.
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TELEPHONE 312/695-6500
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CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
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BUREAU OF INSPECTION SERVICES
RENTAL REGISTRATION CERTIFICATE APPLICATION
Section I
1 . Property Address
2 . Date of Application
3 . Certificate Number
Owners Agents Name, Address*
4. Name (s) and Phone numbers
Owners
5 . Address*
Owners
6 . Phone (work) (work)
Numbers
(home) (home)
* P.O. boxes not accepted.
Year Building
7. Certificate expiration date / / Constructed
8 . Date building purchased by current owners
9. Building Zoning Use Review done - Yes No
10 . Date Application Fee Paid ($25 . 00) / /
- Page 2 -
BUREAU OF INSPECTION SER ICES
RENTAL REGISTRATION CERTIFICATE APPLICATION
Section II
1 . Total Number of Dwelling Units in Buil.iing
2. Unit #1 note: If building has more t an one dwelling unit,
use extra sheets provi•ed for each additional
unit that is different in size and layout.
I
Number of Rooms: Kitchens Bathrooms Bedrooms
Total number of Rooms Total Squ. re footage
The BOCA Property Maintenance Code adoptee by the City of Elgin
determines the number of people that can legally occupy a dwelling
unit by the square footage of all habitable and sleeping rooms .
The specific requirements are as follows:
Living areas; 150 square feet of floor ar-a is required for the
first occupant and an additional 100 squa e feet is required for
each additional occupant.
Sleeping rooms; Every room occupied for sleeping purposes by one
occupant shall contain at least 70 square feet of floor area .
Every room used for sleeping purposes by ore than one person shall
contain at least 50 square feet of floor area for each occupant
thereof.
3 . Maximum number of allowable occupants per unit size
4. Does the current occupancy meet this •equirement?
Yes No
5. Total number of Dwelling units that ale the same in size and
layout as unit #1 :
6 . Total number and location of exits:
7 . Total number of Smoke Detectors in Dw-lling unit:
8. Who pays the Utilities Owner Tenants
9 . Type of heating system
10 . Current Lead Paint Inspection Yes No
- Page 3 -
BUREAU OF INSPECTION SERVICES
RENTAL REGISTRATION CERTIFICATE APPLICATION
11 . Lot Size Tax Code #
12. Number of current off-street parking spaces
13 . Garage: Location
Attached Detached
14 . Basement: Common Access Storage only
Occupied
Location of Egress
15 . Attic: Accessible Walkup Finished Occupied
Use: Storage only Living space Outside egress
16 . I have read the BOCA Property Maintenance code section outlining
the square footage requirements for dwelling unit occupancy and
understand its contents. (PM - 404 . 1 and 404 . 2)
(space for notary)
Building Owner or Authorized Agent
17 . All information supplied on this application is true and correct
to the best of my knowledge.
(space for notary)
Building Owner or Authorized Agent
18 . / /
BUILDING OFFICIAL Date Approved
BUREAU OF INSPECTION S RVICES
RENTAL REGISTRATION CERTIFICA E APPLICATION
Section III
Dwelling Unit Inform.tion
1 . Dwelling Unit Adress:
2 . Total square footage of dwelling unit
3 . Number of rooms Kitchens Ba 'hrooms Bedrooms
4 . Total square footage of all sleeping 'ooms
5. Maximum number of allowable occupants per unit size
6. Total number and location of exits:
7. Total number of smoke detectors in Dw? lling unit:
1 . Dwelling Unit Adress:
2 . Total square footage of dwelling unit
3. Number of rooms Kitchens Ba hrooms Bedrooms
4 . Total square footage of all sleeping ooms
5. Maximum number of allowable occupants per unit size
6 . Total number and location of exits:
7. Total number of smoke detectors in Dw-lling unit: