T3-86 Ordinance No. T3-86
AN ORDINANCE
ESTABLISHING FEES FOR THE CONNECTION AND USE OF CERTAIN
WATERMAIN IMPROVEMENTS
WHEREAS, the City of Elgin has caused certain watermain improvements to be
made and identified as the South McLean Boulevard watermain improvement; and
WHEREAS, the cost of the City of Elgin to be reimbursed amounted to $71,015.50;
and
WHEREAS, said improvements extend across property located within the City of
Elgin for a distance of 3,071 feet; and
WHEREAS, the City of Elgin is a home rule unit empowered to exercise any power
and perform any function pertaining to its government and affairs; and
WHEREAS, it is reasonable to require owners of property adjoining said improve-
ments to bear a proportionate share of the cost of said improvement in the event that
said owners desire to connect to and use said watermain.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That any owner of property adjoining the above described South
McLean Boulevard watermain improvement and legally described as attached hereto who
desires to connect to and use said facilities shall pay to the City Treasurer of the City of
Elgin, Illinois, a fee in an amount determined at the rate of $11.56 per front foot of such
owner's property adjoining said improvement. Said fee shall be in addition to any and all
other fees established by the City of Elgin for water service.
Section 2. That in accordance with the provisions of Section 1 of this ordinance,
the following amounts are established to be paid for connection to property adjoining the
South McLean Boulevard watermain improvement:
Property Owner Front Footage Cost to be Recovered
Elgin Township 302.14 $ 3,492.74
Thomas B. Rosetter 50.00 $ 578.00
Thomas B. Rosetter 1,317.00 $ 15,224.52
Elgin School District U-46 62.30 $ 720.19
Section 3. That adjoining properties held in common ownership shall be subject to
payment of an amount based upon the frontage of all said properties when application for
connection for any of said lots is made.
Section 4. That any person desiring to hook on to said watermain improvement
prior to August 7, 1986 may pay said amount in full without interest.
Section 5. That any person desiring to hook on to said watermain improvement
after August 7, 1986 shall pay an amount equal to the amount established for the
property to be served plus interest at the rate of 9% of the total amount due accruing
from and after August 7, 1986 to the date of payment.
Section 6. That a certified copy of this ordinance shall be recorded with the
Recorder of Deeds, Kane County, Illinois.
Section 7. That all ordinances or parts of ordinance in conflict with the provisions
of this ordinance are hereby repealed.
Section 8. That this ordinance shall be in full force and effect from and after its
passage in the manner provided by law.
s/ Richard L. Verbic
Richard L. Verbic, Mayor
Presented: June 23, 1986
Passed: June 23, 1986
Vote: Yeas 7 Nays 0
Recorded:
Published:
Attest:
s/ Marie Yearman
Marie Yearman, City Clerk
SOUTH MC LEAN WATERMAIN
EXTENSION REIMBURSEMENT
U. S. 20 BYPASS
FLEETWOOD DR.
6
0
3
03 7
4
9
5
10
11
a
W
J
BOWES RD.
WATER MAIN
---- EXISTING 12" DIA.
0 NO SCALE
o --EXTENSION l2"DIA.
ix z
O
Parcel 4 Thomas B. Rosetter
06-27-101-004 P.O. Box 109
Geneva, IL 60134
That part of the Northwest Quarter of Section 27, Township 41 North,
Range 8 East of the Third Principal Meridian described as follows:
beginning at the intersection of the North line of the Northwest
Quarter of said Section 27 with the centerline of South McLean Boulevard;
thence Southerly along said centerline for a distance of 50.64 feet; thence
West along a line parallel with the North line of said Northwest Quarter of
Section 27 for a distance of 217 feet; thence Southwesterly along a curve
to the left having a radius of 685 feet and being tangent to the last
described course for a distance of 455 feet; thence Southwesterly along a
straight line tangent to the last described course for a distance of 615
feet; thence Westerly along a curve to the right having a radius of 545
feet and being tangent to the last described course for a distance of 320
feet to a point that is 695 feet South of a point on the North line of said
Northwest Quarter of Section 27 being 1425 feet West of the place of begin-
ning; thence North along a straight line for a distance of 695 feet to a
point on the North line of said Section 27 being 1425 feet West of the place
of beginning; thence East along said North line of Section 27 for a distance
of 1425 feet to the place of beginning. Being situated in the City of Elgin,
Kane County, Illinois and containing 10.0 acres, more or less. Excepting
therefrom that part previously dedicated for roadway purposes.
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Parcel 5
06-27-101-001
06-27-101-002
06-27-101-003
06-28-200-002
•
rm. 06-28-200-003
06-27-200-007
06-27-200-008
Thomas B. Rosetter
1031 East State Street
Geneva, IL 60134
Part of the Northwest Quarter of Section 27 and part of the Northeast Quarter
of Section 28 all in Township 41 North, Range 8 East of the Third Principal
Meridian described as follows: commencing at the intersection of the North
line of the Northwest Quarter of said Section 27 with the centerline of South
McLean Boulevard; thence South along said centerline for a distance of 50.64
feet for the place of beginning; thence West along a line parallel with the
North line of said Northwest Quarter of Section 27 for a distance of 217
feet; thence Southwesterly along a curve to the left having a radius of 685
feet and being tangent to the last described course for a distance of 455
feet; thence Southwesterly along a straight line tangent to the last described
course for a distance of 615 feet; thence Westerly along a curve to the right
having a radius of 545 feet and being tangent to the last described course
for a distance of 320 feet to a point that is 695 feet South of a point on the
North line of said Northwest Quarter of Section 27 being 1425 feet West of the
intersection of said North line and the centerline of South McLean Boulevard;
thence North along a straight line for a distance of 695 feet to a point on
eft the North line of said Section 27 being 1425 feet West of the intersection of
said North line with the centerline of South McLean Boulevard; thence Westerly
along said North line of Section 27 and the North line of Section 28 for a
distance of 3147.81 feet, more or less, to the West line of the Northeast
Quarter of Section 28; thetice Southerly along the West line of Northwest Quarter
of the Northeast .Quarter of Section 28 for a distance of 1320 feet to the South
line of the Northwest Quarter of the Northeast Quarter of said Section 28;
thence East along said South line for a distance of 1319.46 feet, more or less,
to the Northwest corner of the Southeast Quarter of the Northeast Quarter of
said Section 28; thence South along the last line of the Southeast Quarter of
the Northeast Quarter of said Section 28 for a distance of 170 feet, more or
less; thence Easterly along a line that forms an angle of 91 degrees 20 minutes
30 seconds to the left of a prolongation of the last described course for a
distance of 1632.46 feet, more or less, to the Westerly boundary line of Elgin
Estates Unit No. 1; thence in a Northerly direction along the Westerly line of
Elgin Estates Unit No.1 for a distance of 9.18 feet; thence East along the
Northerly line of Elgin Estates Unit No. 1 for a distance of 1501 feet, more
or less, to the centerline of South McLean Boulevard; thence Northerly along
the centerline of South McLean Boulevard for a distance of 1439.36 feet, more
or less, to the place of beginning. Excepting therefrom that part previously
dedicated for roadway purposes. Being situated in Elgin Township, Kane County,
Illinois and continuing 186.30 acres, more or less.
rft
Parcel 7
06-22-376-002
ELGIN TOWNSHIP HIGHWAY CQNISSION
164 DIVISION, RM. 201
That part of the Southwest Quarter of Section 22, Township 41 North,
Range 8 East of the Third Principal Meridian described as follows:
Comnencing"-at the Southeast corner of said Southwest Quarter; thence
Westerly along the South line of said Southwest Quarter, a distance
of 246.53 feet for the place of beginning; thence Northerly at right
angles to the South line of said Southwest Quarter, a distance of
300.0 feet; thence Westerly at right angles to the last described
course, a distance of 438.8 feet to the center line of McLean Boulevard;
thence Southwesterly along said center line, a distance of 302.14 feet
to the South line of said Southwest Quarter; thence Easterly along said
South line a distance of 474.67 feet to the place of beginning; EXCEPTING
THEREFROM that part which is dedicated for roadway purposes. Being
situated in Elgin Township, Kane County, Illinois and Containing 3.146 -
acres, more or less.
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r Parcel 11
06-27-126-005
06-27-200-005
06-27-326-001
.06-27-400-001
County Board of School Trustees
c/o Elgin Public Schools - U46
355 East Chicago St.
Elgin, IL 60120
That part of Section 27, Township 41 North, Range 8 East of the Third Principal
Meridian described as follows: commencing at the center of said Section 27;
thence South along the West line of the Southeast Quarter of said Section 27
for a distance of 333.10 feet for the place of beginning; thence continuing
South along the last described course for a distance of 161.9 feet; thence
East along a line parallel to and 495.0 feet South of the North line of the
Southeast Quarter of said Section 27 for a distance of 2628.0 feet, more or
less, to the East line of said Section 27; thence North along said East line
for a distance of 1826.6 feet, more or less, to the Northeast corner of said
Section 27; thence West along the North line of said Section 27 for a distance
of 3474.6 feet, more or less, to the centerline of South McLean Boulevard;
thence South along said centerline for a distance of 1653.74 feet; thence East
along a straight line for a distance of 954.5 feet, more or less, to the place
of beginning. Being situated in Elgin Township, Kane County, Illinois and
containing 142.47 acres, more or less. Excepting therefrom that part previously
dedicated for roadway purposes.
July 9, 1986
MEMORANDUM
TO: Mayor and City Council
FROM: City Manager
SUBJECT: 1986 Property Tax Levy
PURPOSE: The purpose of this memorandum is to determine the amount required for the
1986 Tax Levy and the necessity for a public hearing.
BACKGROUND: The "Truth In Taxation Act" requires the publication and public hearing
if the property tax levy (excluding debt service) exceeds 105% of the previous year's tax
levy.
Revenue and expenditure projections for 1986 and 1987 (excluding 1987 major capital
items) on Exhibits I-A through I-C indicate a shortage of $501,080 if the tax levy is
retained within the 105% using the following assumptions:
1. Using the General Fund tax levy projected in Exhibit 11.
2. No permit fee increase.
3. No ambulance fee increase.
4. Ten employees anticipated for police protection and other staff to enhance the
r vitality of Elgin. Specific positions are to be designated during the budget
process.
The 1987 shortage of $501,080 may be eliminated by the following methods:
Alternate A
1. Recommended permit fee increase $ 90,000
2. Ambulance fee increase from $50 to $75 50,000
3. Elimination of ten new employees (including fringes) 352,365
4. Reduce 1987 contingency from $250,000 to $241,285 8,715
$501 ,080
Alternate B
1. Permit fee increase $ 90,000
2. Ambulance fee increase of $50 to $75 50,000
3. If the Steering Committee agrees at the July 19th
meeting with the July 7th Finance Committee's recom-
mened sewer service fees for operating cost recovery 300,000
4. Reduce contingency from $250,000 to $188,920 61 ,080
$501 ,080
Alternate C
I. Increase General Fund property tax levy as projected
in Exhibit III. Public notice and public hearing would
be required. The tax levy may be abated, when and if
other revenue sources are adopted. $501 ,080
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A Mayor and City Council
1 986 Property Tax Levy
Page 2
Alternate D
I. A different mix of the above alternates.
Both Exhibits II and Ill project no tax increase for debt service on the North End Bridge.
This assumes that vehicle licenses will increase in August, 1986 (effective for 1987
licenses) to cover this debt. Early approval is necessary to acquire appropriate forms and
make computer program changes.
FINANCIAL IMPACT: The 1986 Budget anticipated a 19.8% increase in the General
Fund 1986 Tax Levy. Exhibits II and III anticipate a 7.9% and 18.3% increase,
respectively, which are less. The reason for the projected increase was the reduction of
the 1985 tax levy because of the accumulated reserve. The reserve was reduced from
$1,966,690 to a projected $661,610.
RECOMMENDATION: The safest course of action is to accept Alternate C and abate
the property taxes as fees increase and other revenues become available. A public
hearing is required, but the probability of abating the taxes could be stressed. The
property tax levy can be reduced as the City has done in past years but an increase can
not be adopted once the tax levy ordinance is passed.
Secondly, consideration of the vehicle license fee increase in the near future to avoid a
major property tax increase for debt service on the North End Bridge.
I
eillik • es J. C••. , City Manager
JHB/daw
Attachments
EXHIBIT I-A
CITY OF ELGIN
MID-YEAR BUDGET REVIEW - GENERAL FUND
FOR THE FISCAL YEAR ENDING DECEMBER 31, 1986
' 1986 1986
1986 Mid-Year Increase or
Budget Estimate (Decrease)
Unencumbered Cash Balance 1/1/86 $ 2,945,045 $ 3,036,690 $ 91 ,645
Less: Working Cash Requirements (1 ,070,000) ( I ,070,000) -
$ 1 ,875,045 $ 1 ,966,690 $ 91 ,645 ( I )
Revenue:
Property Taxes $ 4,840,000 $ 4,840,000 $ -
Sales Tax 4,700,000 4,800,000 100,000 (2)
Property Tax Replacement 225,000 225,000 -
State Income Tax 1 ,300,000 1 ,350,000 50,000 (3)
Other Taxes 155,000 155,000 -
Licenses 566,500 566,500 -
Permits 134,800 140,000 5,200 (4)
Fines 265,800 265,800 -
Other Inter-Governmental 86,025 86,025 -
Fees For Services 758,670 791 ,470 32,800 (5)
Sale of Commodities 21 ,940 21 ,940 -
Investment Income 302,365 302,365 -
Interest Income 17,515 72,515 55,000 (6)
"'Franchise Fees 341 ,000 341 ,000 -
fransfers - Administrative Costs 253,040 253,040 -
Transfers - Cost Reimbursement I , 163,750 I , 163,750 -
Transfers - Pension Cost 1 ,527,525 1 ,532,470 4,945
Transfers - Financing 403,500 403,500 -
Other Income 49,030 49,030 -
Total Revenue $17, 111 ,460 $17,359,405 $ 247,945
Total Means of Financing $18,986,505 $19,326,095 $ 339,590
Expenditures:
Personal Services $13,997, 165 $13,904,010 $ (93, 155) (7)
Commodities and Supplies 661 ,665 661 ,665 -
Contractual Services 1 ,951 ,360 1 ,981 ,360 30,000 (8)
Capital Expenditures 546, 155 546, 155 -
Transfers 1 ,269,075 1 ,269,075 -
Other Charges 123,875 123,875 -
Insurance 178,345 178,345 -
Total Expenditures $18,727,640 $18,664,485 $ (63, 155)
Available For 1987 Budget $ 258,865 $ 661 ,610, ,$ 402,745
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EXHIBIT I-B
CITY OF ELGIN
GENERAL FUND
1987 PRELIMINARY PROJECTIONS
Unencumbered Cash Balance 1/1/87 $ 1 ,731 ,610
Less: Working Cash Requirements ( I ,070,000)
$ 661 ,610
Revenue:
Property Taxes $ 5,223,355
Sales Tax 4,900,000
Property Tax Replacement 230,625
State Income Tax 1 ,332,500
Other Taxes 161 ,200
Licenses 562,750 (9)
Permits 134,400 (10)
Fines 265,800
Other Inter-Governmental 76,295
Fees For Services 789,680 (I I)
Sale of Commodities 26,300
Investment Income 152,365
Interest Earned 16, 115
Franchise Fees 351 ,860
Transfers - Administrative Costs 264,990
Transfers - Cost Reimbursement 1 , 137,860
Transfers - Pension Cost 1 ,571 ,430
Transfers - Financing 316,675
Other Income 49,030
Total Revenue $17,563,230
Total Means of Financing $18,224,840
Expenditures:
Personal Services $15, 150,920 (12)
Commodities and Supplies 702,000
Contractual Services 2, 120,000 (13)
Capital Expenditures 100,000 (14)
Transfers 80,000
Other Charges 130,000
Insurance 193,000
Total Expenditures $18,475,920
Contingency 250,000
518,725,920
(Deficit) $ (501 ,080)
NOTES TO EXHIBITS I-A AND I-B EXHIBIT I-C
Exhibit I-A
(I) Unencumbered Cash on January I, 1986 is $91,645 more than budgeted, due in
large part to the 1986 settlement of public service employee contracts rather than
in 1985 as expected.
(2) Sales taxes are currently projected to exceed budget by $100,000, which partially
resulted from an $81,000 shortage by the Illinois Department of Revenue for 1985
sales.
(3) State income tax distributions are currently above expectations resulting in
$50,000 over budget.
(4) Includes current permit fees with no increase anticipated.
(5) Fees for services are projected to exceed budget because of computer
programming services recovered and new sewer fees.
(6) Special distribution by State of Illinois of investment earnings on past Sales Tax
receipts.
(7) Salaries were less because of difficulty in hiring Analyst/Programmer and delay of
Budget Supervisor, along with reduced pension costs netted against late salary
settlement with public service employees.
(8) Additional computer programming services were required because of delay in
acquiring Analyst/Programmer.
Exhibit I-B
(9) No vehicle license fee increase for 1987 included, since revenue will be used for
debt service.
(10) No permit fee increase assumed.
(11) No ambulance fee increase assumed.
(12) Personal services include an additional ten employees for police protection and
other staff to enhance vitality of Elgin.
(13) Includes lease purchase payments for computer.
(14) Includes only minor capital purchases for operations.
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E IBIT II
T F ELGIN
TRUTH IN TAXM ION COMPARISONS -
AND TOTAL TAX LEVY PROJECTIONS
FOR 1986 TAX LEVY WITH NO PUBLIC HEARING REQUIRED
1985 Tax Levy 1 986 Tax Levy Percent
Kane Co. Kane Co. Change
Tax Tax Increase
Fund Rate/$100 Gross Net Rate/$100 Gross Net (Decrease)
Truth In Taxation:
General Fund $1 . 1150 $ 4,888,889 $ 4,840,000 $1 . 1682 $ 5,276,096 $ 5,223,355 7.9%
Public Benefit .0646 282,828 280,000 .0604 272,727 270,000 (3.6)
I.M.R.F. . 1325 580,808 575,000 . 1286 580,808 575,000
Police Pension .0692 303,030 300,000 .0827 373,737 370,000 23.3
Fire Pension .0922 404,040 400,000 .0604 272,727 270,000 (32.5)
Total - Truth in Taxation $ 6,459,595 $ 6,395,000 $ 6,776,095 $ 6,708,355 4.996
Debt Service .3498 1 ,536,473 1,521 , 108 .4461 2,014,812** 1 ,994,664 31 . 1%
Total $1 .8233 $ 7,996,068 $ 7,916, 108 $I .9464 $ 8,790,907 $ 8,703,019 9.996
Kane Co. Adjustment .0028 9,503 9,503
Total As Adjusted $1 .8261 $ 8,005,571 $ 7,925,611 $1.9464 $ 8,790,907 $ 8,703,019
Assessed Valuations:
Kane County $346,574, 184 $357,000,000*
Cook County 74,425,816* 76,000,000*
$421 ,000,000 $433,000,000
Tax Effort:
Kane County 79.04%* 79.04%*
Cook County 20.96%* 20.96%*
* Projected or estimated.
** Assumes $200,000 abatement on T.I.F. Bonds, but increment may be less.
EXHIBIT III -
CITY OF ELGIN
TRUTH IN TAXATION COMPARISONS
AND TOTAL TAX LEVY PROJECTIONS TO ELIMINATE DEFICIT
FOR 1986 AND TAX LEVY WITH PUBLIC HEARING REQUIRED
1985 Tax Levy 1986 Tax Levy Percent
Kane Co. Kane Co. Change
Tax Tax Increase
Fund Rate/$100 Gross Net Rate/$100 Gross Net (Decrease)
Truth In Taxation:
General Fund $1 . 1150 $ 4,888,889 $4,840,000 $1 .2802 $ 5,782,258 $5,724,435 18.396
Public Benefit .0646 282,828 280,000 .0604 272,727 270,000 (3.6)
I.M.R.F. . 1325 580,808 575,000 . 1286 580,808 575,000
Police Pension .0692 303,030 300,000 .0827 373,737 370,000 23.3
Fire Pension .0922 404,040 400,000 .0604 272,727 270,000 (32.5)
Total Truth in Taxation $ 6,459,595 $6,395,000 $ 7,282,257 $7,209,435 12.7%
Debt Service .3498 1 ,536,473 1 ,521 , 108 .4461 2,014,812** 1 ,994,664 31 . 1%
Total $1 .8233 $ 7,955,068 $7,916, 108 $2.0584 $ 9,297,069 $9,204,099 16. 1%
Kane Co. Adjust. .0028 9,503 9,503
Total As Adjusted $1 .8261 $ 8,005,571 $7,925,611 $2.0584 $ 9,297,069 $9,204,099 16. I%
Assessed Valuations:
Kane County $346,574, 184 $357,000,000*
Cook County 74,425,816* 76,000,000*
$421 ,000,000 $433,000,000
Tax Effort:
Kane County 79.04%* 79.04%*
Cook County 20.96%* 20.96%*
* Projected or estimated.
** Assumes $200,000 abatement on T.I.F. Bonds, but increment may be less.
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CITY OF ELGIN
1986 TAX LEVY ORDINANCE
RECOMMENDED TIME TABLE
Date
July 14, 1986 Discuss 1986 Tax Levy and determine maximum tax levies.
Over Under
105% 105%
July 28, 1986 Adopt resolution setting Review fee increases for
public hearing for operations.
August 11th (publish by
August 3rd) .
August 11, 1986 Hold public hearing and Adopt resolution indicating
finalize tax levy amounts. maximum levy under 105%.
August 25, 1986 Adopt 1986 Tax Levy Adopt 1986 Tax Levy Ordinance.
Ordinance.
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few
r August 4, 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: James J. Cook, City Manager
SUBJECT: Public Hearing Format--Truth in Taxation Act
PURPOSE: The purpose of this memorandum is to provide the Council members with a
general format for the public hearing on August II regarding the 1986 tax levy.
BACKGROUND: Whenever it has been determined that there is a possibility that a tax
levy for any given year will be more than 105% of the previous year's levy, the City
Council must conduct a public hearing regarding the reasons for such increase. The Elgin
City Council has passed a resolution that such an increase is a possibility for the 1986
levy and thus a public hearing has been set for August I I, 1986. To assist the Council in
conducting the hearing, a general format has been prepared and is attached hereto.
FINANCIAL IMPACT: N/A
eilik RECOMMENDATION: N/A
, 4444-12.1ty Mona.,
lie
/1( 1 )
TRUTH IN TAXATION ACT
PUBLIC HEARING FORMAT
I) Call Hearing to Order
2) Statement of Purpose
The purpose of this public hearing is to provide a forum at which Council persons and
members of the general public may present questions, comments and testimony
regarding a possible 1986 tax levy in excess of 5% greater than the 1985 levy. The
reasons for the proposed increase will be discussed by City staff members who will
be available to answer questions.
3) Presentation of Reasons for Proposed Tax Increase
4) Questions and Comments of Council Members
5) Questions and Comments of Members of General Public. Note, the Council can
place a time limit on the length or number of any such presentation.
6) Additional Questions and Comments, if any, of Council Members
7) Close Public Hearing
• ..11
August 7 , 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Information for Public Hearing on
Truth in Taxation Act
PURPOSE: The purpose of this memorandum is to provide Council
members with information to assist in its deliberation after the
public hearing on August 11th.
BACKGROUND: Essentially, the Council is presented with two
options:
1 . To decide that there may be an increase in personnel
expense associated with the Integrated Capital Budget ,
the growth of the City and demands for service, which
will require funds beyond what is anticipated from
current revenues and growth.
2 . To decide that we will limit any growth in budget to
that which can be funded by the current level of
revenues and a property tax increase not exceeding 4 . 9
percent .
If option 1 is selected, to determine:
1 . Whether the growth will be paid for by increased
property taxes ,
2 . That the growth will be paid for by other revenues such
as increased fees , or
3 . To delay that decision until the budget reviews in
October and November, in which case it will be
necessary to approve a tax levy high enough to fund the
estimated expense and then later to abate all or part
of that upon determination of how much additional
revenues will be approved.
Fees which have been identified for funding growth (as an
alternative to the property tax) include ambulance fees, building
inspection fees, and sewer service charges. Attached are three
reports ( two of which have been previously submitted to the
ego. Council ) dealing individually with these three revenue sources.
Information for Public Hearing on
eft Truth in Taxation Act
August 7 , 1986
Page 2 of 3
The relationship between the Operating Budget decisions and the
Capital Budget decisions are obvious. If the funding
recommendations recommended by the citizens committees are not
adopted for the program, then those capital programs which are
approved will have to be funded from bonds (retired by property
tax or other source ) or by other additional revenues if carried
out on a pay-as-you-go basis. It is clear that a number of the
programs proposed will increase the operational cost . Additional
plan preparation and construction inspection can be expected from
the quantity of projects proposed. In succeeding years ,
reductions in street maintenance costs and other costs can be
expected as streets now requiring pot hole and crack maintenance
receive a total new surface. It is certainly hoped that the
increase in growth and assessed valuation expected to be
generated by the development of the Randall Road area, the
northeast area and others will help finance the Operating Budget
in future years. At this time, however, for 1987 it is unlikely
that any significant extra revenue generation can be expected.
The attached table was prepared to show the current experience in
e"'" Elgin for the last eight years and demonstrates a steady small
growth in responsibility, a reduction in personnel with an
increase in productivity due to the efforts of the productivity
study, and three other areas which are significant . Operating
expenses have increased in the eight year period by 46 percent ,
the property tax levy for operations has increased by 49 . 6
percent and the cost of living index has increased in this same
period by 56 . 6 percent . Thus , the City' s budget for operations
and the property tax for operations have been controlled by
Council so that the services received are being received at an
effective rate of ten percent lower than in 1979 .
Thus, while the cost of services has effectively decreased, the
amount of population, land area and service to be provided has
effectively increased. In some areas , this means reduction of
service, and when this point is reached, what happens is
deterioration of capital assets . The prime example is , of
course , the streets . As we have reduced maintenance and
increased age and miles of streets , the condition has
deteriorated and it is no longer possible to maintain many of the
streets in an acceptable fashion.
Information for Public Hearing on
Truth in Taxation Act
August 7 , 1986
Page 3 of 3
RECOMMENDATION: It is recommended that the Council consider
these matters and provide the staff with guidelines for preparing
the budget for 1987. The staff recommendation is that those
guidelines include an approximate equivalent of ten additional
positions to allow for improving services and meeting the needs
of the capital program. This can be funded in either of two
ways. Additional property taxes partially or totally abated by
revenues beyond current projections and/or additional fees and
charges to users reducing demand on property tax for those
services which can be user identified. If the Council chooses
the first alternative, the staff should be directed to prepare
the necessary documents for the property tax levy for the Council
meeting of August 25th. If the Council chooses the second
alternative , staff should be directed to prepare the necessary
documents to institute revised fees.
es J. Coo -, City Manager
eft.
JJC:amp
Attachments
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Change 8
1986 1985 1984 1983 1982 1981 1980 1979 79 to 86 Difference
Demographics
Land Area (SqMi) 20.73 20.72 20.43 20.35 20.34 20.30 20.28 20.23 0.50 2.471%
Population 65,522 64,872 64,537 64,354 63,845 63,668 63,600 62,584 2,938 4.694%
Miles of Streets 246.7 245.1 244.7 243.8 243.3 242.5 242.2 241.6 5.1 2.111%
General Fund
Work Force
Full-time 347 339 338 339 347 355 356 355 ( 8 )
Part-time
(as FT Equiv) 47.8 43.5 42.6 47.2 46.4 50.4 51.9 48.3 ( 0.5)
Total 394.8 382.5 380.6 386.2 393.4 405.4 407.9 403.3 ( 8.5) (2.153%)
Operating Exp $16,912,410 $15,455,505 $15,305,790 $14,854,990 $14,328,365 $13,658,625 $12,810,040 $11,558,270 $ 5,354,140 46.323%
(Excl Capital)
Capital Outlays 2,405,850 1,747,475 1,820,920 1,186,800 1,174,290 1,148,635 1,157,155 1,137,440 1,268,410 111.151%
(Cap Exp &
Fund 385
Total Operating
& Capital $19,318,260 $17,202,980 $17,126,710 $16,041,790 $15,502,655 $14,807,260 $13,957,195 $12,695,710 $ 6,622,550 52.164%
Property Tax Levy 1.1150 1.0876 1.0144 1.0090 0.9139 0.8046 0.7136 0.7452 0.3698 49.624%
CPI 312.8 302.5 298.3 292.8 275.9 258.1 229.9 199.7 113.1 56.635%
August 6, 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Information on Sewer Service Fees
PURPOSE: This memo will provide background information for considering new sewer
service fees to finance the sewer operations and major sewer repairs.
BACKGROUND: The Finance Committee of the Integrated Capital Program recom-
mended financing sewer service as an enterprise fund using sewer service fees rather
than property taxes. The Finance Committee recommended $9001000 per year as an
appropriate amount with $300,000 used to finance operations and $600,000 for capital
expenditures.
Attached is the impact to the average residential user reflecting a $3.00 per month
increase or 14.9%.
If the new rate of 27.3 is adopted, it will take between two and three months before any
cash is realized. Therefore if $900,000 is to be used to finance the 1987 budget, an
ordinance should be adopted in October, 1986.
FINANCIAL IMPACT: Revenue would increase $900,000 relieving 1987 property tax bills
for the General Fund by about $300,000 with $600,000 used to finance major sewer
repairs.
Alf
mes J. Coory Manager
JHB/daw
Attachment
", 7/14/86
CITY OF ELGIN
AVERAGE RESIDENTIAL USEAGE
WATER CONSUMPTION, SANITARY DISTRICT FEES, NEW CITY SEWER CHARGE
Monthly
Water - 1100 cubic feet @ $1.14/100 c.f. $12.54
—mailability Charge 3.00
$15.54
Sewer - 1100 cubic feet
— iitary District Charge @ .413/100 c.f. $ 4.543
Proposed City of Elgin Charge @ .273/100 c.f. $ 3.003
to raise $900,000 per year*
Total Monthly Charge $23.086
Bi-Monthly Rate x 2
Total Bi-Monthly Billing 46. 17
rk Average bill would increase 14.936
* This assumes billing all water customers within City limits, regardless of whether they
have sanitary sewer or not.
July 10, 1986
eft
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Ambulance Fees, Collections and Costs
PURPOSE: This memo will report on the emergency medical program
of the City of Elgin.
BACKGROUND: In presentation of the budget , we recommended and
Council approved a fourth E.M. S. company with the understanding
that a study of costs, charges and collections would be carried
out . This has been done but we held up submitting the report
until the Capital Improvement Finance Committee had considered
finances and made recommendations.
Cost of Emergency Medical Services
tow Personnel - 30 employees @ $40, 000 @ 70% $840,000
Vehicles - 5 @ $50,000 @ 12 1/2% 31,250
Equipment - 5 @ $40 ,000 @ 12 1/2% 25 ,000
Operation and Maintenance - 5 @ $3 , 200 16 , 000
Total $912 ,250
Personnel assumptions made include: assignment of time of
personnel at 70 percent E.M. S. and 30 percent Fire Fighting;
staffing of E.M. S. companies at two with three persons per shift
and two with two persons per shift . The average cost of $40, 000
per employee includes salary, fringe benefits, uniforms ,
training, etc. It is estimated that savings from initial costs
of training, uniforms, etc. are offset by increased salaries
through longevity and promotion.
Vehicle assumptions include: replacement on an eight year cycle.
Equipment assumptions include: replacement on varied cycles but
an overall average of eight years.
Excluded from cost data are damage repairs from accidents and
workmen' s compensation costs from injuries. These two categories
are difficult to average but probably would add $30 ,000 to
$40 , 000 annually to the program expense.
a�.
Ambulance Fees, Collections and Costs
July 10 , 1986
00"' Page 2 of 2
Charges for Emergency Medical Calls
The attached material indicates :
1. Annual charges for the 12 months ending May 30, 1986
total $154 , 425 . This would indicate we were billing at
a recovery rate of only about 20 percent of the annual
cost prior to adding the fourth E.M.S. company. This
has decreased to about 16 percent of the current cost
estimate .
2 . Our present rate of $50 per call plus extra charges is
not significantly below the charges in surrounding
areas. The charge was last increased on
January 1 , 1982 .
3 . The collection experience indicates about 77 per
collection within one year of billing ( or about
$120, 000 ultimately should be collected) . Any increase
would naturally decrease this rate initially due to
federal delays in establishing repayment rates.
4 . An increase to $75 base charge per call should result
in a revenue increase of about $50,000 the first year
and $60 ,000 thereafter. This would raise the billing
rate to 22 . 5 percent of estimated cost and the
collection rate to an estimate of 16 percent of cost .
The E.M. S. service is subsidized through the property tax levy.
To have it totally "self-supporting" would probably require rates
of $500 per call. At the same time, since calls are often made
for non-residents and non-taxpayers (automobile accident victims,
etc. ) , it is desirable to try to recover some portion of the
system through direct charge. This is particularly true since
insurance normally covers this expense.
RECOMMENDATION: It is recommended that City Council approve a
rate increase to $75 in partial recovery of the increased program
coverage costs added in 1986 with the additional E.M.S. company.
It is further recommended that the rate be adjusted now to
initiate the historical period for federal payment recovery. If
the Mayor and members of the City Council agree, we will have
necessary amendments prepared for the meeting of July 28th.
-mes J. Co.k City Manager
JJC:amp
Attachments
1986 AMBULANCE FEE SURVEY
Resident Non-Resident/Out of Town
Addison No Charge No Charge
Algonquin - F.P.D. No Charge No Charge (Special Tax)
Arlington Heights $50 $50
Aurora $50 $100
Barrington No Charge $75
Bartlett - F.P.D. No Charge No Charge (Special Tax)
Des Plaines No Charge No Charge
Dundee No Charge $50 (Special Tax)
Elmhurst $140 + Mileage $215 + Mileage (Contracted)
Hanover Park (Ontarioville F.P.D. ) No Charge $100 (Special Tax)
elik Hoffman Estates $35 $100
Joliet $75 $125
Mount Prospect $45 $45
Palatine No Charge No Charge (Considering
Fee)
Rockford Basic Care $100 $150
Advanced Care $150 $200
St. Charles, Geneva, Batavia $50 $50/$100
Schaumburg No Charge No Charge
South Elgin $50 $50
Streamwood No Charge $100
Waukegan No Charge $125
ELGIN - PRESENT $50 $50/$75
ELGIN - PROPOSED $75 $75/$125
r
•
•
February 17, 1986
rh.
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Information on Inspection Services
PURPOSE: This memo will provide an interim report on the study
of Inspection Services being conducted.
BACKGROUND: The Fair Labor Standards Act will be effective April
15, 1986. It will result in a significant change in Inspection
Services because:
a) Presently Firemen perform fire inspection services
on their days off at straight pay. After April
15th, this will require time and one-half pay, if
continued.
b) Presently, Firemen perform plumbing, electric, and
air conditioning inspections on their days off at
straight Inspector pay. After April 15th, if this
is continued we will be required to pay the
appropriate Fire pay at time and one-half.
The added expense is probably excessive for the services. Staff
is currently reviewing alternative means of coverage. At the
same time, construction activity continues to increase and
inspection work load will increase accordingly. Finally, the
Dundee Corridor project will require inspection activity.
Attached is a survey of current revenues of Elgin and a
comparison of Elgin inspection fees compared to those in
surrounding communities. It is apparent that $90, 000 could be
raised to fund increased costs without bringing Elgin's fees to a
point where they would deter construction.
SUMMARY: This report is submitted for your information. As soon
as service alternatives are completed and evaluated, we will
provide you with recommendations for your action.
41111f, -
es J. Coity Manager
JJC:amp
r Attachment
•
February 14 , 1986
MEMORANDUM
TO: James J. Cook, City Manager
FROM: Steven Bone, Captain BIS
SUBJECT: License and Permit Fees
Pursuant to your request to review permit fees charged by the
Bureau of Inspection Services, I have conducted an in-depth study
comparing our fees to seven area municipalities. In order to
ensure a complete analysis, six different construction projects
were included in the report. The six projects were as follows:
Single Family Residence: Structure was a 2 ,163 square foot, two
story house with a 384 square foot attached garage. This
particular home was built at 816 Waverly Drive.
Multi Family Residence: Structure was a eight unit condominium,
10,726 square feet with attached garages totaling 2 ,223 square
feet . This unit was built at 22-24 Creekside Drive.
Commercial Building: Building was the Burger King Restaurant
built at 1150 North McLean Boulevard ( 3,000 square feet ) .
Industrial Building: Structure was the Universal Chemicals &
Coatings, Incorporated headquarters at 1975 Fox Lane. This
building was utilized because it had a wide variety of
construction components that spanned the permit schedule.
Interiof Remodel: Project was a $4 ,000 repair of a two story
apartment damaged by fire which affected three units. Building
is located at 306 North Spring Street .
New Garage: Structure was a 24 x 24 unattached garage located at
303 North Spring Street.
A graphical presentation of the aforementioned review is attached
as Enclosure No. 1. Due to inherent difficulties of comparing
ordinances of individual municipalities to plans drawn
specifically for the City of Elgin, additional fees may apply
that were not readily available. Several municipalities are also
contemplating upward revisions in their present fee schedules.
Thus, the comparison is very conservative.
License and Permit Fees
February 14, 1986
tr. Page 2 of 2
A review of Enclosure No. 1 shows Elgin to be the lowest in all
categories except alterations. Elgin's fees range from 22
percent to 55 percent of the average of the seven municipalities,
averaging about 51 percent of the major fee schedule (see
Enclosure No. 2 ) .
To illustrate what effect various increases in fees, excluding
water meters, would have on generating additional revenue, the
1985 end of year Building Permit Report (see Enclosure No. 4 ) was
modified by various percentages in Enclosure No. 3.
This illustrates what additional revenues would have been
realized if various increases had been implemented over the last
three years. It should be noted that a 100 percent increase
would bring Elgin's fees approximately in line with the group
average fees.
Enclosure No. 5 illustrates what effect a 60 percent fee
increase, excluding water meters, would have on a single family
project. Seven hundred and eighty-eight dollars would represent
a fee at about 70 percent of the survey average (the increase of
$166 would place us only $3 higher than Arlington Heights, the
E lowest on the single family list ) .
If additional information is desired or necessary, I would be
glad to furnish same.
Steven Bona, Captain BIS
SB:amp
Enclosures
eft.
j
1
FEE CHARGES
SINGLE MULTI
FAMILY FAMILY COMMERCIAL INDUSTRIAL ALTERATION GARAGE
AURORA $1,260.10 $2,331.35 $1,121.60 $ 9,621.90 $63.00 $ 66.40
ARLINGTON HEIGHTS 785.30 4,918.00 1,393.00 20,671.68 93.00 70.00
DES PLAINES 802.65 4,112.00 1,563.85 8,610.84 41.60 20.00
HOFFMAN ESTATES 1,823.00 8,473.75 3,441.15 16,123.20 39.50 96.00
MT PROSPECT 1,165.00 6,358.00 3,034.90 13,279.55 50.00 112.00
SCHAUMBURG 1,060.73 4,515.00 1,865.68 16,815.25 25.00 120.00
ST CHARLES 1,216.00 5,659.70 2,186.40 10,357.17 30.00 35.50
ELGIN 622.00 2,068.00 1,039.00 7,517.19 27.00 17.00
ENCLOSURE 1
.
1
ELGIN'S ELGIN'S PERCENTAGE
PROJECT GROUP TOTAL GROUP AVERAGE CHARGES OF GROUP AVERAGE
,r,
SINGLE FAMILY $ 8, 120 $1, 160 $ 622 53.6
MULTI- FAMILY 36,365 5, 195 2,068 39.8
COMMERCIAL 14 ,707 2 , 101 1,040 49.5
INDUSTRIAL 95,480 13,640 7,517 55.1
ALTERATION 343 49 27 55.1
GARAGE 520 74 17 22.9
ENCLOSURE 2
PROPOSED - ADDITIONAL REVENUE GENERATED -
% INCREASE 1983 1984 1985
$92,913 $129,760 $151 .89
10% $ 9,291 $ 12,976 $ 15,191
25% 23,228 32,440 37,97
33% 30,661 42,821 50,12.
50% 46,457 64,880 75,949
75% 69,685 97,320 113,92.
100% 92.913 129,760 151,89=
•
r
ENCLOSURE 3
• MONTHLY BUILDING PERMIT REPORT
BUREAU OF INSPECTION SERVICES
M o nith p=ctwa
ri- PERMITS AND FEES VALUATIONS
0 U I j D I N Q THIS MONTH THIS YEAR/LAST YEAR THIS MONTH THIS YEAR/LAST YEAR
61. 1. Pos+tt , •
M•NI Vasa (Mats) 1 c: . '.i., ,u� �,,,,
C..sls►atat , 1,,,,
IIIIIIIIIo,, I, ,411,1
c .•►saes . 0 49 40 0 273.529 180.995
i
j RsslaaatIet 0 78 74 0 438.799 528,052
g ...•►slat • 3 13 21 66.800 L1_4L700 7,590,900
_ i IsI.strtat 0 6 8 0 1532,000 2,027,000
•
R.sla.atlsl ,. • .,
C....rslst, 6 174 1R1 ?]_095 2.941 2_200.126•0 1ea.strtat 3 21 23 292-000 652.997 275.344
Ml...tls•••ss I. . 1 1: -
o.m•tIUons (wilts) 0 42 40 11/A ti/A _ N/A
TOTAL PERMITS 49 1.685 1510 1.625_427 132_620_349 130.088.152
PERMIT FEES $4,068.00 S 73,407.00 S 61.680.0.
ELECTRICAL •
• PERMITS 50 654 617 - 157.176 S 3.991.240 1 3.497.117
PEE t 51,524.00 S 27,090.25 S 21.416.7-
b(ECHANICA4 .
r PERMITS 13 424 352 135.440 S 2.815.791 $ 2.942.572
PEE s S 370.50 S 12.280.05 S 10.066. I
►P1UMBINQ
PERMITS 12 467 4R1 - 1m Joo 5 -9.111/06 S 2.909,802
'PEES $1,015.95 S 21,460.39 S 20,089.7
SIGNS
PERMITS 13 219 218 61.350 1 390.348 1 296.044
,Ets $ 260.00 S 4,520.00 S 4,306.0'
OCCUPANCY
PERMIts 21 39I 361
Pits $ 150.00 S 2 715.00 2 120 0. _
-LAN REVIEW
PERMITS 8 108 121
PEES S 834.00 S 9.053.25 S 9.912.6
PERMFT PINES
*remits 2 27 41
FREES S 48.00 S 1,042.55 $ 837.9
NO USING
PERMITS 2 22 22
PEES S 30.00 S 330.00 S 330.66
PERMRS 190 3 997 3 723 2 080 492 $42 049 334 $39 733 387
FEES 1 :PILTIII3E1. hill-'141.17151471m14
rik FEES COLLECTED FOR OTHER DEPARTMENTS
Water Devi. This Month This tsar To -Date
511,958.52 $127,306.03 Othsr Dspts. Park Site $21,774.74
School Site 4,333.21
ENCLOSURE 4
•
ERMIT TYPE PRESENT FEE REVISED FEE NOW FEE IS CALCULATED NEW CHARGE
UILDING
Basic Fee $ 5.00 $ 8.00 Constant $ 8.00
House I Garage 4.00 6.00 $ per 100 sq ft 156.00
floor area
ERT. OF OCCUP 5.00 8.00 Constant 8.00
LECTRIC
Basic Fee 5.00 8.00 Constant 8.00
Installation 36.00 54.00 $ per floor area 54.00
in sq ft
•LUMBING
Basic"Fee 5.00 8.00 Constant 8.00
Fixtures ' 2.00 3.00 1 per fixture 51.00
Sewer Opening 5.00 8.00 Constant 8.00
Water Service 5.00 8.00 " 8.00
Underslab Insp 5.00 8.00 Constant 8.00
Rough Insp 5.00 8.00 w 8.00
Final Insp 5.00 8.00 Constant 8.00
EATING
Basic Fee 5.00 8.00 Constant 8.00
Rough Insp 5.00 8.00 " 8.00
Final Insp 5.00 8.00 Constant 8.00
Input Fee 6.00 9.00 $ per BTU of Furnace 9.00
f SEWER HOOK-UP
Basic Fee 5.00 8.00 Constant 8.00
Inspection 5.00 8.00 N 8.00
WATER SERVICE
Basic Fee 5.00 8.00 Constant 8.00
Inspection 5.00 8.00 m 8.00
Remote Read 25.00 37.00 37.00
5/B" Meter/1" 345.00 345.00 $ Meter Size 345.00
Tap
DRIVE APPROACH 5.00 8.00 Constant 8.00
Total Charge w/60%
Increase* $788.00
Present Fee $622.00
* Excluding water meter charge.
olow ENCLOSURE 5