02-45 Resolution No. 02-45
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
SHALES MCNUTT, LLC FOR ROOF REPAIR AND REPLACEMENT
WHEREAS, the City of Elgin has heretofore entered into a
contract with the Shales McNutt, LLC for roof repair and
replacement; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1 and Final,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 13 , 2002
Adopted: February 13, 2002
Omnibus Vote: Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
l
f
CHANGE ORDER NO. 1
This Change Order made and entered into this day of January, 2002, by and between the City
of Elgin, an Illinois municipal corporation, and Shales McNutt, LLC.
ORIGINAL CONTRACT: Office Addition at Bluff City Cemetery
Invitation to Bid No. 01-100
Contract Date August 13, 2001
PROJECT NO. 379523 (Roof Repair and Replacement 2001)
SCOPE: Additional repairs to rotted roof decking and nailers.
REASONS FOR CHANGE: Removal of the existing roofing exposed additional
damage to the roof decking and wood nailers and additional conditions which could
not be seen prior to removal of the existing roof.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract
will be revised as follows:
ITEM DEDUCT ADD
Replacement of Rotted Decking $ 1337.50
Replace Rotted Wood Nailers $ 2651.00
Install New Expansion Joint $ 682.50
TOTAL AMOUNT OF CHANGE ORDER# 1 $ 4,671.00
Original Contract Price Including Alternates $524,000.00
New Contract Amount $528,671.00
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of January, 2002.
Recommended:
BUILDING MAINTENANCE DEPARTMENT
Date: ///o /C
Accepted:
Shales McNutt, LLC.
By: W-1''
Title: V P.
Date: Vp170
Approved:
CITY OF ELGIN
By: '!& - a:�•.
Title: �+r.r••.. a:
Date: Ot_
OF F�
�� Agenda Item No. °4c.
City of Elgin
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January 18, 2002 G tas 11
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TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: Cemetery Office Addition
Change Order No. 1
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Change Order No.
1 to the contract for the Cemetery Office Addition.
BACKGROUND
A contract was awarded at the August 8, 2001 City Council meeting
for the Bluff City Cemetery Office Addition to Shales McNutt, LLC.
for a total of $524, 000 . 00 . Included in that contract was the
replacement of the roof on the existing building. After removal of
the existing roofing it was discovered that additional repairs
would be needed to replace rotted roof decking and wood nailers and
that an expansion joint would need to be added to deal with uneven
shifting between two sections of the building. The need for all
repairs was verified by city staff . A copy of the change order is
attached for your information.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
O'Y
The funding for this change order ($4 , 671 . 00) is available in
account number 275-0000-791 . 92-36 (River boat Fund) , Buildings &
Structures, project number 379523 (Roof Repairs 2001) . This
project was originally budgeted in 2001 for $187 , 500 .
r Change Order No. 1 to Cemetery Office Addition
January 18, 2002
Page 2
v\RALEGAL IMPACT
None.
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the Mayor and City Council approve the
change order to the contract with Shales McNutt, LLC. for a total
amount of $4, 671 . 00 .
Respectfully submitted,
e—
‘,41.. Q.K.• ...e.s.4-tt.lt..1"f_
Joyce\A. Parker
eink City Manager
RH/ig
Attachment