18-98 Resolution No. 18-98
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 3 WITH
HR GREEN, INC. FOR DESIGN ENGINEERING SERVICES IN
CONNECTION WITH THE 2013 COMBINED SEWER
SEPARATION PROJECT-BLUFF CITY BOULEVARD BASIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Amendment Agreement No. 3 on behalf of the City of Elgin
with HR Green, Inc. for design engineering services in connection with the 2013 Combined Sewer
Separation Project-Bluff City Boulevard Basin,a copy of which is attached hereto and made a part
hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: September 12, 2018
Adopted: September 12, 2018
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT No. 3
THIS AMENDMENT AGREEMENT No. 3 is hereby made and entered into this 12 day of
September , 2018, by and between the City of Elgin, Illinois, a municipal corporation
(hereinafter referred to as the "CITY"), and HR Green, Inc. an Iowa corporation (hereinafter
referred to as "ENGINEER").
WHEREAS, the City and Engineer hereto have previously entered into an agreement dated
February 27, 2013 wherein the CITY engaged the ENGINEER to furnish certain professional
services in connection with the 2013 Combined Sewer Separation Project—Bluff City Boulevard
Phase I (hereinafter referred to as "the Original Agreement" and the"PROJECT"); and
WHEREAS, the CITY and ENGINEER hereto have previously entered an Amendment
Agreement No. 1 dated December 4, 2013, to include professional services for additional survey,
design, engineering, planning and project administration for the additional service area which are
directly adjacent to the original agreement area; and an Amendment Agreement No. 2 dated
September 23, 2015 to include construction administration and inspection services; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to add additional services for the development of plans, specifications and cost
estimates for the next phase (Phase 1I) of the Bluff City Boulevard Basin; and
WHEREAS, the parties hereto have each determined it to be in their interest to further amend
Original Agreement pursuant to this Amendment Agreement No. 3; and
WHEREAS, the contract price for the Original Agreement was in the amount of$211,750.00,
contract price for the Amendment Agreement No. 1 was in the amount of$124,089.00, contract
price for the Amendment Agreement No. 2 was in the amount of$698,515.78, and the cost for
additional services to be provided pursuant to this Amendment Agreement No. 3 is in the amount
of$729,556.00; and
WHEREAS, the changes contemplated by this Amendment Agreement No. 3 are germane to the
Original Agreement as signed; and as amended by Amendment Agreement No. 1, Amendment
Agreement No. 2 and this Amendment Agreement No. 3 is in the best interest of the CITY and is
authorized by law.
NOW, THEREFORE, for and in consideration of the mutual undertakings as provided herein,
and other good and valuable consideration, the sufficiency of which is hereby mutually
acknowledged, the parties hereto agree as follows:
1. The above recitals are incorporated into and made a part of this agreement as if fully
recited hereby.
2. "Section 1 of the Original Agreement as modified by Amendment No. 1 and then
by Amendment No. 2 is hereby further amended by adding the following
additional subparagraph F thereto to read as follows:
`F. ENGINEER shall also perform the additional engineering services
relating to the PROJECT as outlined and described in Attachment A-2,
dated July 27, 2018 and entitled, `SCOPE OF SERVICES —PHASE II
BLUFF CITY BOULEVARD BASIN" attached hereto and made a part
Wftftxa.—
hereof (hereinafter referred to as the "Additional Supplemental
Services").
The ENGINEER shall perform such Additional Supplemental Services
according to the schedule as set forth in Attachment A-2."
3. "Section 4 of the Original Agreement as modified by Amendment Agreement No.
1 and then by Amendment Agreement No. 2 is hereby further amended by adding
the following additional subparagraph to the end thereof:
"F. For the Supplemental Additional Services to be provided pursuant to this
Amendment agreement No. 3, the CITY shall reimburse the ENGINEER
for such services in the total amount not-to-exceed the sum of
$729,556.00, regardless of the actual time or actual costs incurred by the
ENGINEER unless substantial modifications to the PROJECT are
authorized in writing by the CITY and approved by way of written
amendment to this Agreement."
4. The changes provided to the Original Agreement as provided in this Amendment
Agreement No. 3 are germane to the Original Contract as signed and this Amendment
Agreement No. 3 is in the best interests of the City of Elgin and is authorized by law.
5. That except as amended in this Amendment Agreement No. 3 the Original Agreement as
previously amended by Amendment Agreement No. 2 and Amendment Agreement No. 1,
shall remain in full force and effect.
6. In the event of any conflict between the terms of the Original Agreement, the terms of
Amendment Agreement No. 2 and Amendment Agreement No. 1 and the provisions in
this Amendment Agreement No. 3, the provisions of this Amendment Agreement No. 3
shall control.
IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment
Agreement as of the date and year first written above.
CITY OF ELGIN CONSULTANT
By: By:
City Manager A S A 1 L F pv-- I i,t�
Att st• Attest:
ity Jerk Its Secretary
OFFICIAL SEAL
DIANE M WEYDE
NOTARY PUBLIC-STATE OF ILLINOIS
MY COMMISSION EXPIRES:02119120
ATTACHMENT A-2
SCOPE OF SERVICES —PHASE II BLUFF CITY BOULEVARD BASIN
Design, Contract Plans, Specifications and Bidding Services
City of Elgin, IL
July 27, 2018
PROJECT BACKGROUND/PROJECT UNDERSTANDING
HR Green, Inc. (ENGINEER) has been retained by the City of Elgin, Illinois (CITY) to provide
professional engineering services in connection with the Combined Sewer Separation Project —
Bluff City Boulevard Basin. The Bluff City Boulevard Basin is roughly described as the area
surrounded by Villa Street on the north, Cleveland Avenue and Harrison Street on the east, Bluff
City Boulevard on the south and Raymond Street on the west. The "Original Agreement" for the
professional services was approved and executed by the City on February 27, 2013. A Sewer
Separation Strategy was prepared for the entre basin as part of the scope of the Original
Agreement. Three (3) separate phases were identified as shown in the attached "Exhibit A —
Bluff City Boulevard Basin Phasing Plan". Phase I of the three phased project was completed in
fall of 2017 which included construction of new storm sewers, sanitary sewers and sewer lining.
Exhibit A also shows portion of the basin previously separated prior to 2013. However, sewer
televising and/or sewer lining was not completed in these areas.
The CITY has now requested that professional engineering services be provided for the next
phases in two (2) parts to complete the following scope of services:
PART A— PRELIMINARY ENGINEERING (60% DESIGN) FOR REMAINDER OF BLUFF
CITY BASIN
The project limits for Part A (which includes approximately 10,555 linear feet or 1.99 miles of
utility and roadway improvements and approximately 28,693 linear feet or 5.43 miles of sewer
televising) includes areas of Phase II and Phase III of the three phased project as shown in
Exhibit B and additional sewer televising areas in previously completed sewer separation areas
of the basin. The following general scope of services will be included in Part A.
• Data collection including survey and utility information for the remainder of the Bluff City
Basin (Phase II and Phase III limits);
• Sewer televising for all of the Bluff City Basin for the remainder of the Bluff City Basin
(Phase II and Phase III limits) plus area previously separated.
• Initial permit application meetings with Illinois Department of Transportation (IDOT)for
improvements along Liberty Street (IL-25);
• Preliminary engineering (60% level) design for the remainder of the Bluff City Basin
(Phase II and Phase III) including preparing Engineer's Opinion of Probable Construction
Costs; and
• Define the limits and scope of the design project with an approximate budget of$2.5M
which shall include construction plus construction engineering.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 2 of 20
PART B — CONTRACT PLANS WITH SPECIFICATIONS AND BIDDING SERVICES
The project limits for Part B for the purposes of this contract are assumed and is subject to
change based on discussions with the CITY during completion of PART A. The following limits
have been assumed for PART B scope; approximately 5,260 linear feet or 0.99 miles of utility
and roadway improvements and sewer lining) as shown in the hatched area in Exhibit B and
includes areas along Sherman Avenue, Regent Street, Bent Avenue, and IL-25.
The following general scope of service will be included in Part 2:
• Prepare final engineering design for the project limits including contract documents and
provide bidding services.
The specific tasks and associated scope of services for both Part A and Part B are detailed in
the following sections. For ease of review, similar tasks were estimated for both PART A and
PART B and noted as either needing scope in PART A, PART B or both.
PART A - SCOPE OF SERVICES
Upon issuance of a Notice to Proceed (NTP), ENGINEER will prepare preliminary design for
the project limits. The scope will include completion of the following tasks:
Task 1 - Kickoff Meeting
Task 2 - Topographic Survey
Task 3 - Sewer Televising Video Inspections
Task 4 - Geotechnical Investigations
Task 5 - Sewer Televising Video Review and Lining Design
Task 6 - Field Reconnaissance (30% and 60%)
Task 7 - Utility Coordination (30% and 60%)
Task 8 - Concept (30%) Engineering Plans
Task 9— Preliminary (60%) Engineering Plans
Task 10 — Lead Service Line Replacement (OMITTED, SEE PART B SCOPE OF SERVICES)
Task 11 - Pre-Final (90%) Engineering Plans (OMITTED, SEE PART B SCOPE OF SERVICES)
Task 12 - Final (100%) Engineering Plans (OMITTED, SEE PART B SCOPE OF SERVICES)
Task 13 - Public Information Meeting (OMITTED, SEE PART B SCOPE OF SERVICES)
Task 14 - Progress Meetings (30%, and 60%)
Task 15 - IDOT Coordination Meetings (30% and 60%)
Task 16 - Permitting (30% and 60%)
Task 17 - Engineer's Opinion of Probable Construction Costs (EOPCC) (30%, and 60%)
Task 18—Quality Control and Quality Assurance (30%, and 60%)
Task 19 - Phasing Plan and Selection of PART B Design Project
Task 20 - Bid Award and Assistance (OMITTED, SEE PART B SCOPE OF SERVICES)
Task 21 - Project Administration
Task 22 — Design Allowance
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 3 of 20
A detailed scope of services for each of the tasks identified above along with deliverables is
provided below.
TASK 1 — KICKOFF MEETING
Scope of Work: The ENGINEER will prepare a meeting agenda for the project and distribute to
CITY prior to the scheduled kickoff meeting. ENGINEER will attend a kickoff meeting with the
CITY to discuss the project schedule, major deliverable milestones, and schedule. ENGINEER
will also setup an internal meeting with the Design Team after the initial kickoff meeting with the
CITY to coordinate the project scope, schedule and expectations discussed with CITY staff.
Deliverable: Minutes of the meeting with the CITY will be prepared and distributed to all
attendees.
TASK 2 - TOPOGRAPHIC SURVEY
Scope of Work: The topographic survey will include locating existing visible topographic
information within the project limits and will extend approximately 20' beyond the existing right-
of-way (ROW) of the roads as needed. The topographic survey will include location of existing
visible utility markings by J.U.L.I.E. utility identification (if available), existing trees larger than 6
inches in diameter, roadways, signs, sidewalks and landscaping features. Municipal utilities (i.e.
storm sewer, sanitary sewer, combined sewers and water main) will also be located showing
size, depth and flow direction from observed evidence at manholes, catch basins, inlets and
valve vaults. The field survey will also include verifying right-of-way and property ownership.
ENGINEER will utilize existing ROW documents available such as plat of highways, plat of
subdivisions and parcels plats to determine ROW limits. Depending on the final placement of
the proposed storm or sanitary sewers, temporary or permanent construction easements may
be required for segments along the project route. Number of parcels requiring easements will
be determined during this design phase; however easement documents will not be prepared in
PART A and shall be completed during the final design phase. No additional ROW acquisition
is anticipated at this time.
The City has also requested that backflow prevention be provided for outfalls 13, 14 and 15 of
the City's combined sewer outfalls. In order to provide design and specifications for the
backflow prevention at these outfalls, ENGINEER will provide survey of the three outfalls to
verify pipe sizes and obtain immediate site topographic information to include in the design
plans and specifications.
The topographic survey for the project will be performed using RTK GPS and robotic total
stations referenced to the Illinois State Plane Coordinate System — East Zone (NAD83). The
topographic survey will be completed in COMPANY's current standard version of AutoCAD Civil
3D format.
Deliverable: A CADD file along with a shape file of existing surveyed utilities will be provided to
the CITY for their use incorporating into GIS.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 4 of 20
Items Not Included in the Scope: ROW acquisition, easement exhibits and/or plat of
easements, and appraisals and negotiations is not included in the scope. If these services
become necessary, ENGINEER can provide these services, upon approval by the CITY, as
supplemental services. See PART B scope of services section for additional information
regarding temporary construction easements for lead service line replacements.
TASK 3 - SEWER TELEVISING VIDEO INSPECTIONS AND SMOKE TESTING
Scope of Work: ENGINEER will subcontract with a contractor to provide sewer cleaning and
televising services. The existing combined sewer system within the project limits will be cleaned
and televised. Inspection will be completed by close circuit TV (CCTV) with all data transferred
and stored on Compact Disk. ENGINEER shall notify the CITY at least 48 hours before the
start of this work. The ENGINEER's design team will review the sewer televising video to
determine existing conditions, connection locations, and identify locations in need of point repair
and CIPP lining. ENGINEER will prepare a list of corrective actions by sewer reaches and
coordinate the same with the CITY. Approximately 28,693 LF of sewer televising is included
within the scope of work. Sewer Televising Scope of Work is further provided in Exhibit C which
shows the breakdown by roadway network in which 14,186 lineal feet are within the identified
Phase II limits while another 14,507 lineal feet are located within the previously separated basin
area. The scope includes light cleaning of the sewer system to allow CCTV inspection. Heavy
Cleaning, often needed in older system is hard to predict and is anticipated. For the purposes
of this contract, an allowance of $7,500.00 has been provided in Task 22.1 for heavy cleaning
which will be utilized upon approval by the CITY. Similarly, for the purposes of this contract, an
allowance of $5,000.00 has been provided in Task 22.2 for smoke and dye testing in the Bluff
City Basin, which will be utilized upon approval by the CITY.
The City has also identified areas within other combined sewer basins, outside of the Bluff City
Boulevard basin, that are showing overflows in previously separated areas. Further smoke and
dye testing may be required to assess if there are areas needing further separation in these
basins. An additional allowance of $10,000.00 has been included in Task 22.2 for smoke
testing in other basins. An additional allowance of $5,000.00 is included in Task 22.2 for the
ENGINEER to develop scope and coordinate and review smoke testing in areas outside of the
Bluff City Basin.
Deliverable: Two (2) copies of the sewer televising report along with recorded video on CD to
be provided.
Items Not Included in the Scope: Sewer televising and inspections beyond 28,693 LF is not
included in the scope. Heavy cleaning exceeding allowance assumption in Task 21.2 is also not
included in the scope. If any additional televising and or heavy cleaning becomes necessary,
ENGINEER can provide these services, upon approval by the CITY, as supplemental services.
Existing storm sewer televising in previously separated areas is not included in the scope. If
televising of storm sewer in previously separated areas becomes known during design, these
will be handled by a separate agreement in future design contracts.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 5 of 20
TASK 4 - GEOTECHNICAL INVESTIGATIONS
Scope of Work: ENGINEER will subcontract with a qualified geotechnical consultant to provide
geotechnical borings and pavement cores within the project area at locations identified by
ENGINEER and in consultation with the City. A total of sixteen (16) soil borings up to fifteen
foot (15') in depth are included in the scope. In addition, up to twenty-four(24) pavement cores
will be obtained along various roadways within the project area to determine pavement depth
and section.
Deliverable: Two (2) copies of the geotechnical report will be provided.
Items Not Included in the Scope: Geotechnical Investigations beyond the sixteen (16)
borings and the twenty-four (24) pavement cores are not included in the scope. If additional
borings becomes necessary, ENGINEER can provide these services, upon approval by the
CITY, as supplemental services.
TASK 5— SEWER TELEVISING VIDEO REVIEW AND LINING DESIGN
Scope of Work: Upon completion of Task 3 - Sewer Televising and Inspections, ENGINEER
will review video and draft a deficiency report log in excel format based on each section of pipe
that was televised. Based on outcome and the results of the pipe televising, ENGINEER will
prepare a summary recommendation to document areas feasible for and requiring sewer lining
versus spot repairs via open cut methods. These recommendations will be then incorporated in
the final design.
Deliverable: Excel spreadsheet summarizing the video results and deficiency reports will be
provided and then incorporated into the final design plan for CIPP areas.
TASK 6— FIELD RECONNAISSANCE (30% AND 60%)
Scope of Work: ENGINEER and CITY representatives will perform an initial walkthrough of the
site prior to preparing the 30% design plans to become familiar with site conditions. Additional
reconnaissance will be completed with the CITY during the design stage to coordination the
design layout with existing conditions and to verify that the proposed assumptions are accurate
and constructible. The ENGINEER will capture general photo documentation of the project limits
during the initial walkthrough.
Deliverable: N/A
TASK 7 - UTILITY COORDINATION (30%, AND 60%)
Scope of Work: Based on the nature of proposed improvements involving utility construction,
ENGINEER will provide utility coordination with the Franchise Utilities Owners (AT&T, ComED,
Nicor) and will also coordinate with CITY Public Works Department to identify potential known
conflicts or approximate/recorded utility locations in the field. The ENGINEER will develop an
existing utility infrastructure base map for reference in the design stage process. A J.U.L.I.E.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 6 of 20
Design Stage Ticket will be filed for the entire project area to initiate and identify franchise utility
contacts in anticipation to develop the utility atlas and obtain best available information.
Deliverable: ENGINEER will prepare and provide copies of transmitted submittal documents to
each of the identified franchise utility companies at each design stage submittal that are
involved within the project limits. Utility atlases received from franchise utilities will also be
transmitted to the CITY for project records and reference.
TASK 8 & TASK 9 — CONCEPT (30%) AND PRELIMINARY (60%) ENGINEERING PLANS
Scope of Work: These services will include preparing conceptual and preliminary engineering
plans for the purposes of sewer separation within the project limits. The conceptual and
preliminary engineering plans will be prepared in accordance with applicable regulatory agency
requirements having jurisdiction within the project limits. These include the following design
guidelines and ordinances:
• CITY standards and details;
• Standard Specifications for Sewer and Water Main Construction in Illinois;
• IDOT Standard Specifications;
• IEPA NPDES Phase II regulations for Stormwater Pollution Prevention Plans (SWPPP);
Kane County Stormwater Ordinance (KCSO); and
• Fox River Water Reclamation District (FRWRD) standard details, if applicable.
The specific scope for the concept (30%) and preliminary (60%) engineering plans is further
provided below:
a. Basin Separation Strategy and Hydrologic and Hydraulic Analysis:
Previously completed hydraulic models and sewer separation strategy was based on
CITY provided GIS data including rims and invert elevations. As detailed survey is
obtained throughout the project limits, it will be required to input this data in the hydraulic
models including updating the models as a result of utility coordination and needed
revisions. During the scoping meeting, CITY has also requested to re-evaluate the
previously prepared Sewer Separation Strategy and evaluate if the sewer system can be
re-aligned such that it will help eliminate a Combined Sewer Overflow (CSO) at IL-25
(Liberty Street) and Dwight Street intersection. This scope will include looking at the re-
alignment of the storm sewer along IL-25 (Liberty Street).
Deliverable: Hydraulic model of the revised system in electronic format.
Items Not Included in the Scope: N/A
b. Concept and Preliminary Engineering Plans and Specifications:
ENGINEER will develop and assemble the engineering plans in AutoCAD Civil 3D
software. Plans will be developed to predetermined milestones for submittal which will
consist of Concept (30%), and Preliminary (60%) milestones. Comments received will
be addressed and a disposition of comments provided to the CITY. The general nature
of improvements within the project limits will include construction of new storm or
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 7 of 20
sanitary sewer, water main replacements, sanitary and water service replacements,
sewer lining, pavement patching and full width resurfacing along impacted roadways.
The areas of water main needing replacements and sizing of the water mains will be
provided by the CITY. Due to the nature of improvements involving utility construction,
early coordination with the Franchise Utilities and CITY Public Works Department will be
completed to identify potential known conflicts in the field. Due to the age of the existing
combined sewer systems in this area, special consideration will be given to existing
sanitary services and its depth to avoid potential shading of utilities with the new storm
sewers. If needed, exploratory excavation will be recommended by the ENGINEER
through a subcontract with an exploratory excavation company. For the purposes of this
contract, an allowance of $12,500 has been provided in Task 22.3 for exploratory
excavation, which will be utilized upon approval by the CITY.
A typical set of engineering plans will include the following minimum sheets:
• Cover Sheet;
• Typical Sections;
• Maintenance of Traffic—Typical;
• Removal Plans;
• Plan and Profile Sheets;
• Schedules & Limited Tag Data (type, size and location);
Deliverable: One (1) full size and two (2) half-size copies of the engineering plans will
be provided at the 30% and 60% submittals.
Items Not Included in the Scope: Detailed Tag Sheets, Erosion Control Plan Sheets,
Construction Details, Permit Applications, Pre-Final (90%) and Final Design (100%),
Special Provisions or Bid Documents are not included and will be completed in PART B
of the scope of services.
c. Clean Construction or Demolition Debris (CCDD) Certification:
As a result of legislation enacted by the Illinois General Assembly and signed into law on
July 30, 2010 by the Governor of Illinois, Public Act 096-1416, regulating disposal of
Clean Construction or Demolition Debris (CCDD), disposal of construction or demolition
debris requires a certification from an Illinois registered Professional Engineer that soils
generated during construction activities are uncontaminated. The soil samples obtained
from the soil borings will be submitted to a certified laboratory qualified to test the soils
for the Illinois Environmental Protection Agency (TEPA) Site Remediation Program
Target Compound List. The laboratory results will be compared to the Part 742, Tier
Approach to Corrective Action Objectives (TACO), Table A. Based on the results of
environmental records review and soil sampling, ENGINEER will provide Professional
Engineer (P.E.) certification for the soils generated during construction activities that are
appropriate for disposal at a permitted CCDD facility. The P.E. certification will be
provided on Illinois Environmental Protection Agency form LPC-663. The certification
will contain the Basis for Certification that outlines the procedures utilized to certify the
soils as uncontaminated including but not limited to PESA, PSI, supplemental PESA and
soil testing results.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 8 of 20
d. Backflow Prevention Design:
Outfalls 13, 14 and 15 of the City's combined sewer outfalls will require backflow
prevention to prevent backwater into the system from the river. Based on the pipe sizes
and shapes of the pipe at these outfalls, ENGINEER will research appropriate material
and backflow prevention alternates available for installation. The ENGINEER will
prepare a short technical memorandum to summarize the options available for backflow
prevention including a preliminary Engineer's Opinion of Probable Construction costs for
available alternates. Based on the material selection by the CITY for backflow
prevention at these outfalls, ENGINEER will prepare preliminary engineering plans and
specifications for each of the outfalls.
TASK 10 — LEAD SERVICE LINE REPLACEMENT
OMITTED, SEE PART B SCOPE OF SERVICES
TASK 11 - PRE-FINAL (90%) ENGINEERING PLANS
OMITTED, SEE PART B SCOPE OF SERVICES
TASK 12 - FINAL (100%) ENGINEERING PLANS
OMITTED, SEE PART B SCOPE OF SERVICES
TASK 13 - PUBLIC INFORMATIONAL MEETING
OMITTED, SEE PART B SCOPE OF SERVICES
TASK 14— PROGRESS MEETINGS
Scope of Work: At the following design milestones i.e. 30% and 60, the ENGINEER will attend
a progress meeting at the CITY to discuss the CITY's review comments on the engineering
plans. This will allow CITY Staff and ENGINEER to discuss design elements, project progress,
permitting requirements, and costs at each of these above milestones to ensure that the project
is progressing within budget and on schedule or to make necessary adjustments.
Deliverable: ENGINEER will prepare minutes of the meetings and distribute to all attendees.
TASK 15— IDOT COORDINATION MEETINGS
Scope of Work: The project limits include work along Liberty Street (IL-25) which is under
IDOT's jurisdiction. The improvements within Liberty Street may include removal and
replacements of existing utilities and/or extensions of new sanitary or storm sewers. As such,
IDOT will need to review and approve the plans along Liberty Street including Maintenance of
Traffic. ENGINEER will attend up to two (2) coordination meetings with IDOT to present the
30% and 60% plans and obtain concurrence for permitting purposes. Permit applications will be
prepared in the final design stage and is not included in the scope.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 9 of 20
Deliverable: Provide plans and exhibits to assist in meeting discussions. ENGINEER will
prepare minutes of the meetings and distribute to all attendees
Items Not Included in the Scope: Temporary Traffic signals at the intersection of Liberty and
Villa Street is not included in the scope. If temporary signals are required as part of the IDOT
coordination and requirement, an allowance of $7,500.00 has been provided in Task 22.4 for
preliminary design services which will be utilized upon approval by the CITY.
TASK 16 - PERMITTING
Scope of Work: The following permits and/or sign offs will be applied for during this stage of
the project:
• Illinois Historic Preservation Agency (IHPA) Sign Off
• Illinois Department of Natural Resources (IDNR) ECOCAT sign off
In addition, ENGINEER will identify and provide a summary of permits required for the project
during the final engineering design. Scope will include preparing the necessary exhibits and
supporting documentation for facilitation in meetings with the permitting agencies. In addition,
one (1) coordination meeting with the Fox River Water Reclamation District (FRWRD) is
anticipated and included in the scope. Scope will include permit coordination with the
regulatory agencies.
Deliverable: N/A
Items Not Included in the Scope: Scope will not include preparing the permit application and
permit fees. The permit fees are unknown and hence not included in the scope. However, an
allowance of $500.00 has been added to design allowance for permit fees which will be utilized
upon approval by the CITY.
TASK 17— ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS
Scope of Work: An Engineer's Opinion of Probable Construction Cost (EOPCC) will be
prepared for CITY's review with submittal at the 30%, and 60%. If any adjustments are needed
in the design plans including limits of construction adjustments, these discussions can occur
early in the process.
Deliverable: An Illinois Registered Professional Engineer (PE) signed and sealed EOPCC will
be provided.
TASK 18— QUALITY CONTROL AND QUALITY ASSURANCE (QC/QA)
Scope of Work
Quality Control and Quality Assurance (QC/QA): A QC/QA review will be completed prior to
30%, and 60% document submittal. A constructability review will also be completed by
qualified construction personnel.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 10 of 20
Deliverable: Plan and document review with an Illinois Registered Professional Engineer (PE)
along with constructability review by qualified construction personnel.
TASK 19 - PHASING PLAN AND SELECTION OF PART B DESIGN PROJECT
Scope of Work
An overall phasing plan was previously prepared by the ENGINEER for the Bluff City Boulevard
Basin. The CITY has expressed a desire that upon completion of the 60% plans for the project
limits as defined in PART A above, additional professional engineering services be provided to
advance the 60% plans to final design and prepare plans and contract documents for a
construction project meeting the CITY's budget requirements of approximately $2.5M, which
shall include construction and construction engineering services. The scope will therefore
include a review of the overall project, coordination with the CITY on options, updating the
phasing plan and finalizing the scope and limits of the construction project.
Deliverable: Update to the phasing plan exhibit previously prepared by the ENGINEER.
TASK 20 — BID AWARD AND ASSISTANCE
OMITTED, SEE PART B SCOPE OF SERVICES
TASK 21 — PROJECT ADMINISTRATION
Scope of Work: This task will include management of the project scope, schedule and budget
including maintaining project documentation binder. A monthly progress report will be provided
to the CITY with the invoice detailing activities completed in the prior month and activities
anticipated to be completed or undertaken in the following reporting period. The monthly
progress report will include project status in accordance with an approved schedule established
for this project which as included in Exhibit D.
Deliverable: Monthly progress report will be submitted to the CITY.
TASK 22— DESIGN ALLOWANCE
The following tasks are not anticipated at this time and have been included as allowance in the
contract to serve as a reserve for added scope items on a case by case basis that becomes
known during the design stage by the ENGINEER and/or requested by the CITY and cannot be
foreseen at this time. The ENGINEER understand that utilizing the budget in the design
allowance will require prior approval by the CITY and would need to be incorporated by a
change order or amendment to the contract every time an item is identified out of scope. At the
CITY's discretion these Design Allowance funds may be re-allocated between tasks based on
project requirements. The Design Allowance is assigned by tasks as follows:
Task 22.1 — Heavy Cleaning of Sewer Pipes:
Scope of Work: Heavy Cleaning of Sewer Piping is anticipated within the sewer televising
areas. If sewer segments are encountered requiring heavy cleaning, ENGINEER will notify
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 11 of 20
the CITY of the same to require prior approval to allow the subcontractor to proceed with the
work in order to complete sewer televising. Heavy cleaning will be considered when
obstacles or root penetrations are found within the sewer system preventing advancement
of the camera for televising purposes. The heavy cleaning will be provided on an hourly
basis (quoted by the subcontractor as a range of$325-$485 per hour). The ENGINEER has
accounted for approximately 10% of the overall project area sewer length to require heavy
cleaning and a design allowance of $7,500.00 is budgeted for heaving cleaning of sewer
piping. At the CITY's discretion these Design Allowance funds may be re-allocated between
tasks based on project requirements.
Deliverable: N/A
Items Not Included in the Scope: N/A
Task 22.2 - Field Investigations (Smoke and Dye Testing):
Scope of Work: Limited Smoke and Dye Testing studies and House Inspection studies
were previously completed in the basin. No additional studies are anticipated. However,
due to unknown nature of the work, if additional investigations are needed, an allowance
has been included in the contract which will require prior approval and authorization by the
CITY. If required, ENGINEER will subcontract with a qualified company to perform smoke
and dye testing for determination of sources of Infiltration and Inflow (1/1) and potential sewer
systems or drain tiles that are unknown to the CITY or ENGINEER. Results from the smoke
testing will be used to determine if further dye testing and home inspections will be required.
A survey of only those homes in question that are connected to the combined sewer (to be
converted to separate sanitary sewer) will be conducted to identify improper connections.
The results of the testing will be discussed with the CITY to determine what actions need to
be included in either code enforcement or incorporated in the design plans. At this time the
ENGINEER has accounted for a design allowance of $5,000.00 in the contract for Field
Investigation services within the Bluff City Boulevard basin. At the CITY's discretion these
Design Allowance funds may be re-allocated between tasks based on project requirements.
The City has also identified areas within other combined sewer basins, outside of the Bluff
City Basin, that are showing overflows in previously separated areas. Further smoke and
dye testing may be required to assess if there are areas needing further separation in these
basins. An additional allowance of $10,000.00 has been included in the contract for smoke
testing in other basins. An additional allowance of $5,000.00 is included for the ENGINEER
to develop scope and coordinate and review smoke testing in areas outside of the Bluff City
Basin.
Deliverable: Two (2) copies of the smoke and dye testing results will be provided.
Items Not Included in the Scope: Smoke and Dye Testing beyond the design allowance is
not anticipated and is not included in the scope. If additional testing becomes necessary,
ENGINEER can provide these services, upon approval by the CITY, as supplemental
services.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 12 of 20
Task 22.3— Exploratory Excavation:
Scope of Work: Due to the age of the existing combined sewer systems in this area,
special consideration will be given to existing sanitary services and its depth to avoid
potential shading of utilities with the new storm sewers. It is likely that selective exploratory
excavation may be needed to determine depth of existing services. Exploratory services, if
required, will be shall be identified by the ENGINEER and reviewed by the CITY on a case
by case basis. If approved by the CITY, exploratory excavation services will be sub-
contracted by the ENGINEER. At this time the ENGINEER has accounted for a design
allowance of $10,000.00 in the contract for Miscellaneous Design Services. At the CITY's
discretion these Design Allowance funds may be re-allocated between tasks based on
project requirements.
Deliverable: To be determined based on the nature and scope of miscellaneous design
services.
Items Not Included in the Scope: N/A
Task 22.4—Temporary Traffic Signal Design (30% and 60% Design):
Scope of Work: Coordination with IDOT is required for work along Liberty Street. As such
Maintenance of Traffic (MOT) will be required and is included during the design phase.
However, temporary traffic signal at the intersection of Liberty and Villa Street is not
included in the scope. If temporary signal is required per IDOT coordination, ENGINEER
can provide these services, upon approval by the CITY, under design allowance budget. At
this time the ENGINEER has accounted for a design allowance of $7,500.00 in the contract
for Temporary Traffic Signal Design services. At the CITY's discretion these Design
Allowance funds may be re-allocated between tasks based on project requirements.
Deliverable: Temporary Traffic Control Design and associated plan sheets.
Items Not Included in the Scope: N/A
Task 22.5— Miscellaneous Design Services:
Scope of Work: Miscellaneous design services may be needed as part of this project
including but not limited to:
• Work outside the project limits;
• Regulatory agency and stakeholder coordination other than those identified in the
contract;
• Additional meetings requested by the CITY or required by a regulatory agency;
• Additional field investigations other than those identified in the contract;
• Additional plan submittals as a result of revisions requested by the CITY;
• Others
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 13 of 20
As noted above, any added scope items that becomes known during the design stage by
the ENGINEER and/or requested by the CITY shall be identified by the ENGINEER and
reviewed by the CITY on a case by case basis. At this time the ENGINEER has accounted
for a design allowance of$12,500.00 in the contract for Miscellaneous Design Services. At
the CITY's discretion these Design Allowance funds may be re-allocated between tasks
based on project requirements.
Deliverable: To be determined based on the nature and scope of miscellaneous design
services.
Items Not Included in the Scope: N/A
Task 22.6— Permit Fees:
Scope of Work: Permit fees, if applicable, are unknown at this time. The permit fees also
changes from time to time. At this time the ENGINEER has budgeted an allowance of
$500.00 in the PART A scope for Permit Fees. At the CITY's discretion these Design
Allowance funds may be re-allocated between tasks based on project requirements.
Deliverable: N/A.
Items Not Included in the Scope: N/A
PART B - SCOPE OF SERVICES
Upon completion of PART A Scope of Services and more specifically, Task 18 of PART A,
ENGINEER will provide the final design, contract plans and specifications and bidding services
for the separation of combined sewers within the limits of construction project. For the purpose
of scope and fee development, the hatched area shown in Exhibit B was used. The scope and
level of effort required is based on an approximately $2.5M construction and construction
engineering services budget and will include completion of the following tasks:
Task 1-6 Omitted (COMPLETED IN PART A)
Task 7 - Utility Coordination (Pre-Final and Final Design)
Task 8-9 Omitted (COMPLETED IN PART A)
Task 10— Lead Service Line Replacement
Task 11 — Pre-Final (90% Contract Plans)
Task 12 - Final (100% Contract Plans)
Task 13— Public Information Meeting
Task 14 - Progress Meetings - (Pre-Final and Final Design)
Task 15 - IDOT Coordination Meeting (Pre-Final)
Task 16 - Permitting (Pre-Final and Final)
Task 17 - EOPCC (Pre-Final and Final Design)
Task 18 - QA-QC (Pre-Final and Final)
Task 19 - Omitted (COMPLETED IN PART A)
Task 20 - Bid Award and Assistance
Task 21 - Project Administration
Task 22 — Design Allowance
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 14 of 20
A detailed scope of services for each of the tasks identified above along with deliverable is
provided below.
TASK 1-6 OMITTED (COMPLETED IN PART A)
TASK 7 — UTILITY COORDINATION (90%, AND FINAL)
Scope of Work: The scope will include continuation of utility coordination with the CITY Utility
Department, Public Works and Franchise Utilities Owners to finalize utility locations and
possible conflicts in the field as plans are developed to pre-final and final stage.
Deliverable: ENGINEER will prepare and provide copies of transmitted submittal documents to
each of the identified franchise utility companies at each design stage submittal that are
involved within the project limits.
TASK 8-9 OMITTED (COMPLETED IN PART A)
TASK 10 - LEAD WATER SERVICE REPLACEMENT
Scope of Work: There has been recent activity around lead service replacements required as
part of construction projects. In several instance, utility owners have been required to replace
the lead service lines, if encountered during construction, to the meter on private property.
Previously, utility owner's responsibility has ended at the b-box within the Right-of-Way. It is
anticipated, that based on the aging water system, that this project will encounter lead service
lines within the project limits. As a result of conversations and forthcoming potential for
legislation which has not been enacted upon by the Illinois General Assembly or signed into
required law regarding lead service line repair or replacement, CITY has requested planned
replacements of the lead water service line up to the meter. Upon approval by the CITY, the
ENGINEER will design the replacement of lead service lines as part of this project. The design
will be completed in in accordance with the following assumptions and understanding:
• Lead services are anticipated within the project limits; approximately sixty-five (65)
parcels are included for investigation and replacement. The number of parcels was
determined from aerial mapping for areas included for final design in Part B of this
contract.
• The engineering plans shall include removing and replacing the lead services including
water shut off(B-Boxes) from the main to the meter.
• It is assumed that temporary construction easements will be required from the parcel
owner; Individual parcel owner coordination and preparation of temporary construction
easement documents will be completed by the ENGINEER. ENGINEER's scope of
services shall include the following;
o Complete up to sixty-five (65) individual building inspection(s) to document, by
photograph, the service location within the building, exit orientation or direction, and
service size to be replaced up to the existing meter. It is assumed that parcel owner
will readily provide access to the inside of the building for inspection purposes. Up to
a maximum of two (2) attempts will be made to enter the building.
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 15 of 20
o Prepare up to approximately sixty-five (65) individual parcel exhibits (plan view only)
for CITY and parcel owner coordination purposes.
o Prepare Excel spreadsheet summarizing by address the location, direction, type and
size for City and Contractor's reference.
o Coordinate and attend meetings with the owners up to sixty-five (65) parcels, of up to
one (1) hour duration each, to present and deliver temporary construction easement
documents along with opt in/opt out agreement forms for water service replacement
options. CITY to provide agreement forms as approved by the City attorney.
o It is assumed that parcel owner will not be awarded any payment for easements and
for entering upon their lands to replace the lead service lines and therefore appraisal
and negotiations is not included in the scope.
o A boundary survey of the parcel for easement exhibits is not included in the scope; a
meets and bound legal description of the temporary construction easement will be
included on the exhibit.
• Include appropriate information in the plans to show the existing service location,
replacement location, and building inspection photographs. It is assumed that
contractor will be required to replace the restore the disturbed areas to existing
conditions and no additional improvements will be required on private property.
Deliverable: Lead Service Investigation spreadsheet; temporary construction easement
exhibits, plans and specifications for lead service replacement.
Items Not Included in the Scope: Boundary survey of parcels and appraisals and
negotiations.
TASK 11 &TASK 12 — PRE-FINAL (90%) AND FINAL (100%) CONTRACT PLANS
Scope of Work: These services will include preparing pre-final and final contract plans,
specifications and bid documents to CITY Standards to insure the proper bidding and award of
a construction project. The specific scope for the contract plan services is further provided
below:
a. Design Standards: The Engineering and Contract Documents will be developed
according to applicable regulatory agency requirements. These include the following
design guidelines and ordinances:
• CITY of Elgin standards and details;
• Standard Specifications for Sewer and Water Main Construction in Illinois;
• IDOT Standard Specifications;
• IEPA NPDES Phase II regulations for Stormwater Pollution Prevention Plans
(SWPPP); and
• Kane County Stormwater Ordinance.
• Fox River Water Reclamation District (FRWRD) standard details if applicable.
b. Plans, Specification and Bid Documents: ENGINEER will develop and assemble the
contract plans and special provisions for a local letting based on the selection of the
construction limits and in accordance with the approved 60% plans in PART A. Plans
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 16 of 20
will be prepared in AutoCAD Civil 3D software. Plans will be developed to
predetermined milestones for submittal which will consist of pre-final (90%) and final
(100°/x) engineering plans and bid documents of the selected limits. Comments received
will be addressed and a disposition of comments provided to the CITY. The general
nature of improvements within the project limits will include construction of new storm or
sanitary sewer, water main replacements, sanitary and water service replacements,
sewer lining, pavement patching and full width resurfacing along impacted roadways.
The areas of water main needing replacements and sizing of the water mains will be
provided by the CITY.
A typical set of contract plans will include the following minimum sheets:
• Cover Sheet;
• Index/General Notes/Standards;
• Summary of Quantities;
• Typical Sections;
• Maintenance of Traffic—Typical and Notes;
• Removal Plans;
• Plan and Profile Sheets;
• Schedules & Tags;
• Erosion Control Plan;
• Restoration Plans; and
• Standard CITY and IDOT Construction Details.
Typical Final Bid Documents will include:
• Bid forms - Notice to Bidders, Instructions to Bidders, Bonding and Insurance
Requirements
• Contract Terms and Conditions;
• Special Provisions;
• Stormwater Pollution Prevention Plan (SWPPP);
• Approved Permits; and
• Contract Plans.
c. Clean Construction or Demolition Debris (CCDD) Certification: N/A. This was
completed in PART A.
d. Backflow Prevention Design:
Outfalls 13, 14 and 15 of the City's combined sewer outfalls will require backflow
prevention to prevent backwater into the system from the river. Based on the approved
preliminary engineering plans and specifications for each of the outfalls, ENGINEER will
prepare pre-final (90%) and final (100%) engineering plans and bid documents of the
backflow prevention to include in the bid documents.
TASK 13 — PUBLIC INFORMATION MEETING
Scope of Work: ENGINEER will work with CITY staff to schedule one (1) public informational
meeting for the project. ENGINEER will attend the public information meeting to solicit
feedback and to answer any questions pertaining to impacts to affected properties, project
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 17 of 20
duration and other pertinent items. The location for the public informational meeting will be
identified and organized by the CITY.
Deliverable: ENGINEER will prepare necessary exhibits and handouts for the public meeting.
TASK 14— PROGRESS MEETINGS
Scope of Work: Leading up to and at the following design milestones i.e. pre-final (90% plan
submittal), the ENGINEER will attend up to two (2) progress meeting at the CITY to coordinate
and discuss the CITY's review comments on the contract plans and specifications. This will
allow CITY Staff and ENGINEER to discuss design elements, project progress, permitting, and
costs at each of these above milestones to ensure that the project is progressing within budget
and on schedule.
Deliverable: ENGINEER will prepare minutes of the meetings and distribute to all attendees.
TASK 15— IDOT COORDINATION MEETINGS
Scope of Work: ENGINEER will attend up to one (1) coordination meetings with IDOT to
present the 90% plans and obtain concurrence for permitting purposes.
Deliverable: Provide plans and exhibits to assist in meeting discussions. ENGINEER will
prepare minutes of the meetings and distribute to all attendees
Items Not Included in the Scope: Temporary Traffic signals at the intersection of Liberty and
Villa Street is not included in the scope. If temporary signals are required as part of the IDOT
coordination and requirement, an allowance of $5,000.00 has been provided in Task 22.4 for
final design services which will be utilized upon approval by the CITY.
TASK 16 - PERMITTING
Scope of Work: ENGINEER will prepare the permit application and necessary supporting
documentation for permits relevant to this project which will include
• IDOT Utility Permit;
• IEPA's Construction Permits for sanitary sewer and watermain replacements;
• Kane County Stormwater Permit for 5,000 square-feet of hydrologic disturbance; and
• An NPDES Phase II IRL10 General permit for construction activity.
In addition, coordination with Fox River Water Reclamation District (FRWRD) is anticipated and
included in the scope. Scope will include permit coordination with the regulatory agencies.
Deliverable: One (1) copy of each of the permit application(s) will be provided for CITY
records.
Items Not Included in the Scope: For the purposes of the scope, it is assumed that permits
other than those noted above are not required and are therefore not included in the scope. If
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 18 of 20
additional permits are identified requiring substantial permitting efforts, ENGINEER can provide
these services, upon approval by the CITY, as supplemental services. The permit fees are
unknown and hence not included in the scope. However, an allowance of $1,500.00 has been
added to design allowance for permit fees which will be utilized upon approval by the CITY.
TASK 17— ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS
Scope of Work: An Engineer's Opinion of Probable Construction Cost (EOPCC) will be
prepared for CITY review with each stage of the submittal at the 90% and Final stages so that
the project stays within the CITY's construction budget. If any adjustments are needed in the
design plans including limits of construction adjustments, these discussions can occur early in
the process. A final EOPCC will be provided with the final plans and specifications and prior to
bid letting.
Deliverable: An Illinois Registered Professional Engineer (PE) signed and sealed EOPCC will
be provided.
TASK 18—QUALITY CONTROL AND QUALITY ASSURANCE (QC/QA)
Scope of Work
Quality Control and Quality Assurance (QC/QA): A QC/QA review will be completed prior to
90%, and final bid document submittal. A constructability review will also be completed by
qualified construction personnel.
Deliverable: Plan and document review with an Illinois Registered Professional Engineer (PE)
along with constructability review by qualified construction personnel.
TASK 19 - OMITTED
TASK 20 - BID AWARD AND ASSISTANCE
Scope of Work: The scope of work will include preparing contract documents in the CITY's
format, which typically include construction plans and specifications, bid forms, instructions to
bidders, bonding and insurance requirements and applicable state or federal compliance.
During the bidding period, ENGINEER will answer questions raised by potential bidders and
issue any addenda, if necessary. ENGINEER will prepare bid tabulations to include all bids
received and opened at the bid opening. This will be submitted to the CITY within a twenty-four
hour time period and will include a recommendation for award.
Deliverable: Bid Tabulation and recommendation for award letter will be provided.
TASK 21 — PROJECT ADMINISTRATION
Scope of Work: This task will include management of the project scope, schedule and budget
including maintaining project documentation binder. A monthly progress report will be provided
to the CITY detailing activities completed in the prior month and activities anticipated to be
completed or undertaken in the following reporting period. The monthly progress report will
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 19 of 20
include project status in accordance with an approved schedule established for this project and
as included in Attachment B.
Deliverable: Monthly progress report will be submitted to the CITY.
TASK 22— DESIGN ALLOWANCE
Similar to PART A, the following tasks are not anticipated at this time and have been included
as an allowance in the contract to serve as a reserve for added scope items on a case by case
basis that becomes known during the design stage by the ENGINEER and/or requested by the
CITY and cannot be foreseen at this time. The ENGINEER understand that utilizing the budget
in the design allowance will require prior approval by the CITY and would need to be
incorporated by a change order or amendment to the contract every time an item is identified
out of scope. At the CITY's discretion the Design Allowance funds may be re-allocated
between tasks based on project requirements. The Design Allowance is assigned by tasks as
follows:
Task 22.1 — N/A(ONLY NEEDED FOR PART A)
Task 22.2 — N/A(ONLY NEEDED FOR PART A)
Task 22.3— N/A(ONLY NEEDED FOR PART A)
Task 22.4—Temporary Traffic Signal Design (Pre-Final and Final Design):
Scope of Work: This task will only be required if temporary signal is required per IDOT
coordination during PART A. If needed, ENGINEER can provide these services, upon
approval by the CITY, under design allowance budget. At this time the ENGINEER has
accounted for a design allowance of $5,000.00 in the contract for Temporary Traffic Signal
Design services. At the CITY's discretion the Design Allowance funds may be re-allocated
between tasks based on project requirements.
Deliverable: Temporary Traffic Control Design and associated plan sheets.
Items Not Included in the Scope: N/A
Task 22.5— Miscellaneous Design Services:
Scope of Work: Miscellaneous design services may be needed as part of this project
including but not limited to:
• Work outside the project limits;
• Regulatory agency and stakeholder coordination other than those identified in the
contract;
• Additional meetings requested by the CITY or required by a regulatory agency;
• Additional field investigations other than those identified in the contract;
• Additional plan submittals as a result of revisions requested by the CITY;
Amendment#3—Scope of Services
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin, IL
Page 20 of 20
• Others
As noted above, any added scope items that becomes known during the design stage by
the ENGINEER and/or requested by the CITY shall be identified by the ENGINEER and
reviewed by the CITY on a case by case basis. At this time the ENGINEER has accounted
for a design allowance of $5,000.00 in the contract for Miscellaneous Design Services. At
the CITY's discretion the Design Allowance funds may be re-allocated between tasks based
on project requirements.
Deliverable: To be determined based on the nature and scope of miscellaneous design
services.
Items Not Included in the Scope: N/A
Task 22.6— Permit Fees:
Scope of Work: Permit fees, if applicable, are unknown at this time. The permit fees also
changes from time to time. At this time the ENGINEER has budgeted an allowance of
$1,500.00 in the PART B scope for Permit Fees. At the CITY's discretion these Design
Allowance funds may be re-allocated between tasks based on project requirements.
Deliverable: N/A.
Items Not Included in the Scope: N/A
PROJECT SCHEDULE
BLUFF CITY BOULEVARD BASIN-COMBINED SEWER SEPARATION PROJECT-PHASE II
Task Descriptions START DATE END DATE
PART A-PRELIMINARY ENGINEERING PLANS (SEE ATTACHED EXHIBIT B)PLUS EXPANDED SEWER TELEVISING
CONTRACT APPROVAL AND NOTICE TO PROCEED 12-Sep-18
Task 1 Kickoff Meeting(s) Week of September 17,2018
Task 2 Topographic Survey 24-Sep-18 26-Oct-18
Task 3 Sewer Televising Video Inspections 15-Oct-18 23-Nov-18
Task 4 Geotechnical Investigations 15-Oct-18 23-Nov-18
Task 5 Sewer Televising Video Review and Lining Design 26-Nov-18 21-Dec-18
Task 6 Field Reconnaissance(30%and 60%) 24-Sep-18 12-Jul-19
Task 7 1 Utility Coordination(30%,and 60%) 24-Sep-18 12-Jul-19
Task 8 JPrepare and Submit Concept(30%)Engineering Plans to City for Review 29-Oct-18 15-Mar-19
CITY REVIEW OF 30%PLANS(3 WEEKS ALLOWED)AND PROGRESS MEETING Week of April 8,2019
Task 9 Prepare and Submit Preliminary(60%)Engineering Plans to City for Review 15-Apr-19 I 26-Jul-19
CITY REVIEW OF 60%PLANS(3 WEEKS ALLOWED)AND PROGRESS MEETING Week of August 19,2019
Task 10 Lead service Line Replacement(OMITTED,SEE PART B SCOPE OF SERVICES) N/A
Task 11 Pre-Final(90%)Engineering Plans(OMITTED,SEE PART B SCOPE OF SERVICES) N/A
Task 12 Final(100%)Engineering Plans(OMITTED,SEE PART B SCOPE OF SERVICES) N/A
Task 13 Public Information Meeting(OMITTED,SEE PART B SCOPE OF SERVICES) N/A
Task 14 Progress Meetings(2)-(30%,60%at City) Week of April 8,2019 and Week of August 19,2019
Task 15 IDOT Coordination Meetings(30%and 609/6) To be scheduled during 30%and 60%design phases
Task 16 Permitting(30°x6 and 60%) 29-Oct-18 F 12-Jul-19
Task 17 Engineer's Opinion of Probable Construction Costs(EOPCC)(30%,and 60%) To be submitted with 30%and 60%Plans
Task 18 QA-QC(30%,and 60%) To be completed with 30%and 60%Plans Submittals
Task 19 Phasing Plan and Selection of PART B Design Project Week of August 19,2019
Task 20 Bid Award and Assistance(OMITTED,SEE PART B SCOPE OF SERVICES) N/A
Task 21 Project Administration 12-Sep-18 19-Aug-19
Task 22 Design Allowance N/A
OVERALL SCHEDULE FOR PART A SERVICES 12-Sep-18 19-Aug-19
PART B-FINAL ENGINEERING PLANS,CONTRACT DOCUMENTS AND BIDDING SERVIC ES(SEE EXHIBIT B)
Task 1 Kickoff Meeting(OMITTED,COMPLETED IN PART A) N/A
Task 2 Topographic Survey(OMITTED,COMPLETED IN PART A) N/A
Task 3 Sewer Televising Video Inspections(OMITTED,COMPLETED IN PART A) N/A
Task 4 Geotechnical Investigations(OMITTED,COMPLETED IN PART A) N/A
Task 5 Sewer Televising Video Review and Lining Design(OMITTED,COMPLETED IN PART A) N/A
Task 6 Field Reconnaissance(Pre Design,30%and 60%) (OMITTED,COMPLETED IN PART A) N/A
Task 7 Utility Coordination(90%and 100%Design) 26-Aug-19 20-Mar-20
Task 8 Concept(30%)Engineering Plans(OMITTED,COMPLETED IN PART A) N/A
Task 9 Preliminary(60%)Engineering Plans(OMITTED,COMPLETED IN PART A SCOPE OF N/A
Task 10 Lead service Line Replacement 26-Aug-19 13-Dec-19
Task 11 Prepare and Submit Pre-Final(90%)Engineering Plans to City for Review 26-Aug-19 10-Jan-20
CITY REVIEW OF 90%PLANS(3 WEEKS ALLOWED)AND PROGRESS MEETING Week of February 3,2020
Task 12 Prepare and Submit Final(100%)Contract Plans for City Review 10-Feb-20 F 20-Mar-20
CITY REVIEW OF 100%PLANS(3 WEEKS ALLOWED)AND PROGRESS MEETING Week of April 13,2020
Task 13 Public Information Meeting To be scheduled early in project(Tentative December 2018)
Task 14 Progress Meetings(2)-(90%and 100%at City) Week of February 3,2020 and Week of April 13,2020
Task 15 IDOT Coordination Meetings(90%) To be scheduled during 90%design phase)
Task 16 Permitting(90%and Final) 26-Aug-19 I 20-Mar-20
Task 17 Engineers Opinion of Probable Construction Costs(EOPCC)(90%and Final) To be submitted with 90%and Final Plans
Task 18 QA-QC(90%and Final) To be completed with 90%and Final Plans
Task 19 Phasing Plan and Selection of PART B Design Project(OMITTED,COMPLETED IN PART A N/A
SCOPE OF SERVICES)
Task 20 Bid Award and Assistance and Contract Award 27-Apr-20 10-Jun-20
Task 21 Project Administration 26-Aug-19 10-Jun-20
Task 22 Design Allowance N/A
OVERALL SCHEDULE FOR PART B SERVICES 26-Aug-19 10-Jun-20
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Combined Sewer Separation Project—Phase II
a PART B(HATCHED)- Bluff Bluff City Boulevard Basin
ASSUMED AREA FOR City of Elgin, IL
Legend FINAL DESIGN
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Exhibit C-Sewer Televising Scope of Work
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin,IL
Phase II Limits
Street Cross-Streets Type Size(inch) Approximate Length(feet)
Arlington Regent to Sherman Combined Sewer 8 395
Liberty Hastings to Jay Combined Sewer 24 319
North of Jay to mid-block Combined Sewer 24 408
South of May to mid-block Combined Sewer 24 359
May to Van Nostrand Combined Sewer 18 331
Van Nostrand to Bent Combined Sewer 15 332
North of Bent to mid-block Combined Sewer 15 258
South of Regent to mid-block Combined Sewer 15 206
North of Regent to mid-block Combined Sewer 10 268
South of Sherman to mid-block Combined Sewer 10 198
Sherman to Villa Combined Sewer 8 402
Illinois Dwight to Hastings Combined Sewer 24 x 38 egg 337
Hastings to Jay Combined Sewer 24 309
North of Jay to mid-block Combined Sewer 24 385
South of May to mid-block Combined Sewer 24 363
May to Van Nostrand Combined Sewer 8 330
Van Nostrand to Bent Combined Sewer 8 204
Lavoie North of Jay to mid-block Combined Sewer 8 251
South of May to mid-block Combined Sewer 8 307
May to mid-block Combined Sewer 8 305
mid-block to Bent Combined Sewer 8 274
Alley North of Jay to mid-block Combined Sewer 8 290
South of May to mid-block Combined Sewer 8 261
May to mid-block Combined Sewer 24 333
mid-block to Bent Combined Sewer 24 325
Cookane North of Jay to mid-block Combined Sewer 10 288
South of May to mid-block Combined Sewer 10 238
May to mid-block Combined Sewer 10 339
mid-block to Bent Combined Sewer 8 246
Hastings Illinois to mid-block Combined Sewer 12 183
mid-block to Lavoie Combined Sewer 12 200
Lavoie to Cookane Combined Sewer 12 302
Cookane to Cleveland Combined Sewer 8 344
East of Cleveland Combined Sewer 8 352
Jay Illinois to Lavoie Combined Sewer 10 383
Lavoie to Cookane Combined Sewer 10 218
Cookane Combined Sewer 8 276
West of Cleveland Combined Sewer 8 219
East of Cleveland Combined Sewer 8 248
Alley Cookane to Cleveland Combined Sewer 8 327
Cleveland Alley to May Combined Sewer 10 457
May Liberty to Illinois Combined Sewer 8 309
S.Illinois to N.Illinois Combined Sewer 24 57
Illinois to Lavoie Combined Sewer 24 341
Lavoie to alley Combined Sewer 24 193
S.alley to N.alley Combined Sewer 24 26
alley to Cookane Combined Sewer 24 178
Van Nostrand Liberty to Illinois Combined Sewer 8 392
Regent Arlington to Liberty Combined Sewer 8 320
TOTAL LENGTH 14,186
Exhibit C—Sewer Televising Scope of Work
Combined Sewer Separation Project—Phase II
Bluff City Boulevard Basin
City of Elgin,IL
Previously Spearated Areas
Street Cross-Streets Type Size(inch) Approximate Length(feet)
Illinois Bent to Congress Combined Sewer 10 387
Congress to Sherman Combined Sewer 8 453
Sherman to Villa Combined Sewer 10 328
George Bent to Congress Combined Sewer 24 385
Congress to Sherman Combined Sewer 24 546
Sherman to Villa Combined Sewer 10 79
Waters Villa to Margaret Combined Sewer 8 419
Bent Liberty to Illinois Combined Sewer 10 412
Illinois to George Combined Sewer 15 487
George to alley Combined Sewer 24 64
alley to Cookane Combined Sewer 8 152
Congress Liberty to Illinois Combined Sewer 8 222
Illinois to George Combined Sewer 8 363
Sherman Liberty to Illinois Combined Sewer 10 384
Illinois to George Combined Sewer 12 495
Villa Liberty to Waters Combined Sewer 8 241
Waters to Illinois Combined Sewer 8 224
Illinois to George Combined Sewer 10 390
Raymond South of Dwight Combined Sewer 12 171
Dwight to Hastings Combined Sewer 10 285
Hastings to Jay Combined Sewer 8 277
Grace Bluff City to US20 Combined Sewer 15 332
US20 to Dwight Combined Sewer 15 324
Dwight to Hastings Combined Sewer 15 327
Hastings to Jay Combined Sewer 15 330
North of Jay Combined Sewer 8 356
Arlington St Charles to Bent Combined Sewer 12 663
Bent to Regent Combined Sewer 10 476
St Charles Dwight to Hastings Combined Sewer 18 332
Hastings to Jay Combined Sewer 24 326
Jay to May Combined Sewer 18 506
South of May Combined Sewer 15 156
May to Arlington Combined Sewer 15 101
North of May Combined Sewer 10 329
North of May Combined Sewer 8 314
Dwight East of RR Combined Sewer 8 272
Raymond to Grace Combined Sewer 8 357
Grace to St Charles Combined Sewer 8 311
Hastings Raymond to Grace Combined Sewer 8 322
Grace to St Charles Combined Sewer 8 416
Jay Raymond to Grace Combined Sewer 8 323
Grace to St Charles Combined Sewer 8 314
May Grace to St Charles Combined Sewer 8 290
Arlington to Liberty Combined Sewer 8 266
Vacant RR Bluff City to Dwight Sanitary toNot included 15"-654'
Vacant RR Dwight to Hastings Lift Station Not included 15"-427'
TOTAL LENGTH 14,507
® MAN-HOUR AND FEE ESTIMATE
HRGreen BLUFF CITY BOULEVARD BASIN-COMBINED SEWER SEPARATION PROJECT-PHASE II ELGIN
Task Descriptions Hours I Labor Fee I Sub-Consultant I Direct Costs Total FEE
PART A-PRELIMINARY ENGINEERING PLANS (SEE ATTACHED EXHIBIT B)PLUS EXPANDED SEWER TELEVISING
Task 1 Kickoff Meeting(s) 32 $5,632 $109 $5,741
Task 2Topographic Surve 432 $59,106 $1,853 $60,959
Task Sewer Televising Video Inspections 10 $1,972 $73,620 $75,592
Task 4 Geotechnical Investigations 10 $1,972 $24,255 $26,227
Task 5 Sewer Televising Video Review and Lining Design 140 $20,286 $20,286
Task 6 Field Reconnaissance 30%and 60% 56 $9,982 $218 $10,200
Task 7 Utility Coordination 30%,and 60% 78 $13,214 $218 $13,432
Task 8 Concept 30% Engineering Plans 624 $97,874 $409 $98,283
Task 9 Preliminary 60% Engineering Plans 796 $119,892 $409 $120,301
Task 10 Lead service Line Replacement(OMITTED,SEE PART B SCOPE OF SERVICES) 0 $0 $0
Task 11 Pre-Final 90%)Engineering Plans OMITTED,SEE PART B SCOPE OF SERVICES 0 $0 $0
Task 12 Final(100%)Engineering Plans OMITTED,SEE PART B SCOPE OF SERVICES 0 $0 $0
Task 13 Public Information Meeting OMITTED,SEE PART B SCOPE OF SERVICES 0 $0 $0
Task 14 Progress Meetings 2 - 30%,60%at Cit 26 $4,674 $218 $4,892
Task 15 IDOT Coordination Meetings 30%and 60% 24 $4,520 $218 $4,738
Task 16 Permittin (30%and 60% 24 $4,452 $4,452
Task 17 Engineer's Opinion of Probable Construction Costs EOPCC 30%,and 60% 76 $12,628 $12,628
Task 18 QA-QC 30%,and 60%) 58 $11,224 $11,224
Task 19 Phasing Plan and Selection of PART B Design Project 22 $3,624 $3,624
Task 20 Bid Award and Assistance OMITTED,SEE PART B SCOPE OF SERVICES) 0 $0 $0
Task 21 Project Administration 82 $16,660 $16,660
Task 22 Desi n Allowance N/A $25,000 $32,500 $500 $58,000
Sub-Total for PART A 2,490 $412,712 $130,375 $4,152 $547,239
PART B-FINAL ENGINEERING PLANS,CONTRACT DOCUMENTS AND BIDDING SERVIC ES(SEE EXHIBIT B)
Task 1 Kickoff Meeting OMITTED,COMPLETED IN PART A SCOPE OF SERVICES 0 $0 $0
Task.Z Topographic Survey(OMITTED,COMPLETED IN PART A SCOPE OF SERVICES) 0 $0 $0
Task 3 SewerTelevising Video Inspections OMITTED,COMPLETED IN PART A SCOPE OF 0 $0 $0
Task 4 Geotechnical Investigations OMITTED,COMPLETED IN PART A SCOPE OF SERVICES 0 $0 $0
Task 5 Sewer Televising Video Review and Lining Design OMITTED,COMPLETED IN PART A 0 $0 $0
Task 6 Field Reconnaissance Pre Design,30%and 60% OMITTED,COMPLETED IN PART A 0 $0 $0
Task Utility Coordination(90%and 100%Design) 32 $5,592 $5,592
Task 8 Concept(30%)Engineering Plans OMITTED,COMPLETED IN PART A SCOPE OF 0 $0 $0
Task 9 Preliminary 60% Engineering Plans OMITTED,COMPLETED IN PART A SCOPE OF 0 $0 $0
Task 10 Lead Service Line Replacement 343 $52,476 $218 $52,694
Task 11 Pre-Final 90% Engineering Plans 256 $41,468 $400 $41,868
Task 12 Final 100% Contract Plans 82 $14,040 $400 $14,440
Task 13 Public Information Meeting 28 $4,758 $109 $4,867
Task 14 Progress Meetings 2 - 90%and 100%at Ci 24 $4,500 $218 $4,718
Task 15 IDOT Coordination Meetings 90% 48 $7,432 $7,432
Task 16 Permitting 90%and Final 44 $5,548 $5,548
Task 17 Engineer's Opinion of Probable Construction Costs EOPCC 90%and Final 64 $10,776 $10,776
Task 18 QA-QC(90%and Final) 28 $5,880 $5,880
Task 19 Phasing Plan and Selection of PART B Design Project OMITTED,COMPLETED IN PART A 0 $0 $0
Task 20 Bid Award and Assistance 22 $4,218 $4,218
Task 21 Project Administration 64 $12,784 $12,784
Task 22 Desi n Allowance OMITTED,COMPLETED IN PART A SCOPE OF SERVICES N/A $10,000 $1,500 $11,500
Sub-Total for PART B-PreFinal&Final Plans with Specifications-90%&Final 1,035 $179,472 $0 $2,845 $182,317
GRAND TOTAL OF ALL OF BLUFF CITY PER SCOPE IDENTIFIED ABOVEI 3,525 1 $592,184 1 $130,375 $6,997 $729,556
Note:The fee for Construction Administration and Inspection Services are not included.These will be provided and included as an amendment to the design contract.