18-79 Resolution No. 18-79
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH HR GREEN
INC. FOR ADDITIONAL ENGINEERING SERVICES IN CONNECTION WITH THE 2017
BRIDGE REHABILITATION PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that
an exception to the requirements of the procurement ordinance is necessary and in the best
interest of the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS,that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Amendment Agreement No. 2 on behalf of the City
of Elgin with HR Green, Inc. for engineering services in connection with the 2017 Bridge
Rehabilitation Program, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: July 25, 2018
Adopted: July 25, 2018
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT NO. 2
THIS AMENDMENT AGREEMENT NO. 2 is hereby made and entered into this 25
day of, July , 2018,by and between the City of Elgin, Illinois, a municipal corporation
(hereinafter referred to as the "CITY"), and HR Green, Inc., an Iowa Corporation (hereinafter
referred to as "ENGINEER").
WHEREAS, the CITY and ENGINEER have previously entered an Agreement dated
February 8, 2017 wherein the CITY engaged the ENGINEER to furnish certain professional
services in connection with the CITY'S 2017 Bridge Rehabilitation Program (hereinafter referred
to as "the Original Agreement" and the "PROJECT"); and
WHEREAS, the parties have previously entered an Amendment Agreement No. 1 to
provide for certain additional construction administration and inspection services in connection
with the PROJECT; and
WHEREAS,the CITY has determined that the proposed scope of the PROJECT should be
modified to add additional services for the development of plans, specifications and cost estimates
for the repair of certain city owned bridges that were identified in the 2017 PROJECT but due to
funding constraints were delayed until 2018 for repair; and
WHEREAS, the parties hereto have each determined it to be in their interest to further
amend the Original Agreement pursuant to this Amendment Agreement No. 2; and
WHEREAS, the contract price for the Original Agreement was in the amount of
$110,798.79, the contract price for Amendment Agreement No. 1 was in the amount of
$101,681.91, and the cost for the additional services to be provided pursuant to this Amendment
Agreement No. 2 is in the amount of$10,850.00; and
WHEREAS,the changes contemplated by this Amendment Agreement No. 2 are germane
to the Original Agreement as signed and as amended by Amendment Agreement No. 1, and this
Amendment Agreement No. 2 is in the best interest of the City and is authorized by law.
NOW,THEREFORE,for and in consideration of the mutual undertakings provided herein,
and other good and valuable consideration,the receipt and sufficiency of which is hereby mutually
acknowledged, the parties hereto agree as follows:
1. The above recitals are incorporated into and made part of this Agreement as if fully recited
herein.
2. Section 1 of the Original Agreement is hereby further amended by adding a new additional
subparagraph E thereto to read as follows:
"E. The ENGINEER shall provide the additional engineering services to
include preparation and plans and specifications for CITY bridge repairs as
outlined and described in Attachment A-2, attached hereto and made a part
hereof(hereinafter referred to as the "Additional Supplemental Services").
1
The ENGINEER shall perform such Additional Supplemental Services
according to the schedule as set forth in Attachment A-2."
3. Section 4 of the Original Agreement is hereby further amended by adding the following
additional subparagraph to the end thereof:
"D. For the Additional Supplemental Services to be provided pursuant to
this Amendment Agreement No. 2 and is described in Attachment A-2, the
CITY shall reimburse the ENGINEER for such services in the total amount
not to exceed the sum of$10,850.00, regardless of the actual cost incurred
by the ENGINEER unless substantial modifications to the PROJECT are
authorized in writing by the CITY ENGINEER and approved by way of
written amendment to this Agreement.
4. The changes provided to the Original Agreement as provided by this Amendment
Agreement No. 2 are germane to the Original Agreement as signed and this Amendment
Agreement No. 2 is in the best interest of the City of Elgin and is authorized by law.
5. That except as amended in this Agreement No. 2, the Original Agreement as previously
amended by Amendment Agreement No. 1, shall remain in full force and effect.
6. In the event of any conflicts in the terms of the Original Agreement, the terms of
Amendment Agreement No. 1, and the provisions of this Amendment Agreement No. 2,
the provisions of this Amendment Agreement No. 2 shall control.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement as of the date and year first written above.
CITY OF ELGIN FOR THE ENGINEER:
By: By: // ,
City Manager V-d / �
Ate Name/Print: A,;ay T ,.j
Title: y l 1-1 D t TwT
City Clerk
Consulted by:
Attest:
Its Secretary
F:U.egal Dept\Agreement\HR Green Amendment Agr#2-6-19-18.docx
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ATTACHMENT A-2
SCOPE OF SERVICES and SCHEDULE
2018 BRIDGE REHABILITATION PROJECT
PROJECT DESCRIPTION and SCOPE
This project will include preparation of plans and specification to allow the CITY to bid repair work for
some or all of the routine bridge maintenance activities outlined below on and adjacent to the CITY's
existing bridges.
ENGINEER will revise the previous repair plans (2017 Bridge Rehabilitation Project) such that the City
may let the portions not awarded in 2017. The 2018 bid package will stand on its own without reference
to the previous project. It will include work covered under Alternate Bids A, C, D and E. Revised
(accordingly) project specifications using CITY's format, an opinion of probable cost (per bridge site)
and assistance during the bid phase is also included. Bid Phase assistance will consist of answering
bidder's technical questions and review of bids prior to award (CITY will advertise the project,
distribute plans and open the bids). The plans will be arranged as a Base Bid plus Alternate Bid
packages to allow the CITY to deduct portions of the work to fit within available budget. Field
inspection and plan updates for current conditions are not included but detour plan and coordination
with Kane County Division of Transportation for Bowes Creek Blvd over the ICRR has been added.
One (1)meeting and the bid opening are included.
Video records will consist of the photographs taken of each site in 2017 including those made a part of
the bid plans. Utility coordination will include coordination with City and private utilities performed in
2017. Tree and brush removal will be paid for as a lump sum for each area delineated on the plans;
therefore, a tree survey is not included. All tree and brush removal will be limited to City owned Right
of Way.
ENGINEER will provide a progress set to the City for review.
The drawing set is anticipated to include 34 to 35 sheets including key plans for each location, details,
photographs, General Notes, Summary of Quantities divided by site and a cover sheet. ENGINEER will
furnish five (5) sets of printed plans and specifications for letting as well as 10 flash drives containing
the same information to the City Purchasing Department for distribution to prospective bidders.
Bid Phase assistance to the City (responses to bidder's questions and review of bids) is included in the
scope of services.
Upon request, ENGINEER will provide a supplement to this agreement to cover construction phase
services after CITY determines which portions of the project it intends to award to the successful bidder.
Construction of the repairs and rehabilitation work is planned for late summer and autumn of 2018.
The above services exclude scour analyses, review of the original design, construction and any
comparison of the design and construction to current standards. Special inspections are not included.
Estimates of cost offered as a part of the summary will be based on available unit process from bid
tabulations or similar recent projects.
Attachment A
City of Elgin-2018 Bridge Rehabilitation Program
HR Green Job No. 171546
Page 2 of 2
The following rehabilitation and repair work is included:
Structure Scope of Repairs
Villa St over Poplar Creek Replace riprap.Clear deck drains. Clear vegetation&debris
Villa St over Willow Creek Clear deck drains.Repair sidewalk.
McLean Blvd over Tyler Creek Seal cracks in pavement.Clear vegetation&debris
Big Timber Rd.over Tyler Patch approach.Guardrail repairs
Creek
Bowes Creek Blvd.over ICRR Overlay and membrane and settled curb removed and replaced.Parapet and
railing repairs.
Kimball St over the Fox River Clean drains. Seal cracks in deck.
Summit Pedestrian Tunnel Concrete patching.Epoxy crack injection
McLean Pedestrian Tunnel Rail post repairs. Sidewalk repairs
Damisch over Tyler Creek Guardrail Term&debris removal
Airlite Street over Sandy Creek Clean and Remove Vegetation
Crawford Rd over Bowes Crack Seal,Vegetation&Debris removal
Creek
Garden Crescent over Tyler Vegetation&Debris Removal.Replace Guardrail in kind(no analysis)
Creek
Bent St over Willow Creek Vegetation&Debris Removal.
Laurel St over Willow Creek Vegetation&Debris Removal.
Varsity Dr over Poplar Creek Vegetation&Debris Removal.
SCHEDULE
The anticipated schedule for the project is as follows:
Design Engineering&Bid Preparation: June/July 2018
Award Construction Contract: August 2018
Complete Construction: October 2018