18-24 Resolution No. 18-24
RESOLUTION
REGARDING CERTAIN EXECUTIVE SESSION MINUTES OF THE
CITY COUNCIL OF THE CITY OF ELGIN
WHEREAS, the City Council of the City of Elgin has met from time to time in executive
session for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, as required by the Illinois Open Meetings Act,the City Clerk has kept written
minutes of all such executive sessions; and
WHEREAS,pursuant to the requirements of the Illinois Open Meetings Act,the City Council
has met in closed session to review all closed session minutes; and
WHEREAS,they have determined that a need for confidentiality still exists as to a portion of
the executive session minutes from the meetings set forth on the exhibit referred to herein; and
WHEREAS,they have further determined that the remaining portion of the meetings listed
no longer require confidential treatment and should be made available for public inspection; and
WHEREAS, the Illinois Open Meetings Act further provides for the destruction of the
verbatim record of executive session meetings eighteen (18) months after the completion of the
meeting recorded and after the public body approves the destruction of a particular recording and the
public body approves minutes of the closed meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. The executive session minutes for the period from July 2017, through
December, 2017 are hereby approved as set forth in Exhibit A and are available for public
inspection.
Section 2. The need for confidentiality still exists as to all or parts of those executive
session minutes set forth in Exhibit B.
Section 3. The need for confidentiality no longer exists as to all or parts of those executive
session minutes set forth in Exhibit C and are available for public inspection.
Section 4. The destruction of the verbatim records of executive session meetings conducted
more than eighteen(18)months prior to the date of this resolution and for which the minutes of such
executive session meetings have previously been approved and released is hereby authorized.
Section 5. This resolution shall be in full force and effect from and after its passage.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: February 28, 2018
Adopted: February 28, 2018
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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EXHIBIT A
THESE MINUTES NEED TO BE APPROVED AND DETERMINATION MADE WHETHER
THEY CAN BE RELEASED
• July 12, 2017
• July 26, 2017
• August 9, 2017
• August 23, 2017
• September 27, 2017
• October 25, 2017
• November 8, 2017
• December 6, 2017 (a portion)
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EXHIBIT B
CONFIDENTIAL TREATMENT STILL EXISTS WITH REFERENCE TO THE FOLLOWING
EXECUTIVE SESSION MINUTES
• Portion of November 19, 2014
• Portion of December 6, 2017
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EXHIBIT C
CONFIDENTIAL TREATMENT NO LONGER EXISTS WITH REFERENCE TO THE
FOLLOWING EXECUTIVE SESSION MINUTES
• Portion of April 8, 2015
• Portion of August 12, 2015
• Portion of May 24, 2017
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