18-124 Resolution No. 18-124
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH F.H.
PASCHEN, S.N. NIELSEN & ASSOCIATES LLC FOR THE POLICE SECURITY SYSTEM
UPGRADES
WHEREAS,the City of Elgin has heretofore entered into a contract with F.H. Paschen,S.N.
Nielsen& Associates LLC for the police security system upgrades; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 7, 2018
Adopted: November 7, 2018
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin Change Order
c.`�M o 1 E`C'ti
V'. ELGIN,ILLINOIS
PROJECT: Police Security
(1.411.t)f �`
CHANGE ORDER No. 1 and Final
CONTRACT: Police Security System Upgrades(Job Order Contract Approved September 14,2016)
SCOPE: During the project it was discovered that several existing devices did not have the anticipated
wiring run to them therefore new wiring had to be installed for these devices. The original contract
planned to reuse the existing wiring and install new devices. Some issues with existing equipment that
was intended to remain in place also required additional time to troubleshoot and repair.
REASONS FOR CHANGE: Since the wiring was hidden inside the walls and ceiling it could not be
seen at the time the bid was being prepared. It was reasonable to assume that there was wiring going to
the existing devices that could be reused for the new devices.
• The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed
• The change is germane to the original contract as signed
• The change order is in the best interests of the City of Elgin and authorized by law
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $985,535.00
CHANGE ORDER No. 1 and Final
Troubleshooting existing equipment $1,821.83
Additional cable and materials $12,332.70
Additional labor for cable installation $10,329.15
TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $24,483.68
TOTAL REVISED CONTRACT AMOUNT: $1,010,018.68
The original amount of the contract with F. H. Paschen is$985,535.00. Change Order No. 1 and final
will increase the original contract amount by a total of$24,483.68,that sum representing two and five
tenths percent(2.5%)of the original contract amount. The new contract amount, inclusive of all change
orders is$1,010,018.68.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 and Final
Agreed to this 71"day of November,2018.
Recommended by:
By: Rich Hoke
Title: Building Maintenance Superintendent
Date: /Q`-Z(//
Signature:
Accepted by:
F. H.Paschen
Party of the Second Part(Contractor)
By: Anthony Izzi
Title: Vice President I Preferred Projects Group
Date: 10l as-IA
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard G. Kozal
Title: City Manager
Date: November 7, ,20018
Signature40 6