18-116 Resolution No. 18-116
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH BURNS & MCDONNELL
ENGINEERING COMPANY, INC. FOR PROFESSIONAL SERVICES IN CONNECTION
WITH PERFORMING A STUDY OF THE EXISTING RIVER INTAKE FOR THE LEO
NELSON RIVERSIDE WATER TREATMENT PLANT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Burns &
McDonnell Engineering Company, Inc. for professional services in connection with performing a
study of the existing river intake for the Leo Nelson Riverside Water Treatment Plan, a copy of
which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: October 24, 2018
Adopted: October 24, 2018
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 24 day of October ' 2018 , by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY")and Burns&McDonnell Engineering Company, Inc., a Missouri corporation authorized
to do business in the State of Illinois, (hereinafter referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with performing a study of the CITY's existing river intake for the Leo
Nelson Riverside Water Treatment Plant hereinafter referred to as the `PROJECT'); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Water Director of
the CITY,herein after referred to as the"DIRECTOR".
B. The Scope of Services for this PROJECT will be as detailed in the proposal entitled
"2018 River Intake Improvements"dated June 8,2018, a copy of which is attached
hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided herein under.
a. Kickoff meeting to discuss PROJECT scope and activities in October 2018.
b. Project completion in May 2019.
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying- progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited
to, reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR; provided, however, that the ENGINEER may retain
copies of such work product for its records. ENGINEER'S execution of this Agreement
shall constitute ENGINEER'S conveyance and assignment of all right, title and interest,
including but not limited to any copyright interest, by the ENGINEER to the CITY of all
such work product prepared by the ENGINEER pursuant to this Agreement. The CITY
shall have the right either on its own or through such other engineers as determined by the
CITY to utilize and/or amend such work product. Any such amendment to such work
product shall be at the sole risk of the CITY. Such work product is not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on
any other project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 3.0 times the W2
hourly rate of personnel employed on this PROJECT calculated by dividing W2
compensation by 2088 hours, with the total fee not to exceed $194,690.20
regardless of the actual costs incurred by the ENGINEER unless substantial
modifications to the scope of the work are authorized in writing by the DIRECTOR
and approved pursuant to a written amendment to this Agreement executed by both
parties.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER, plus 10 percent(10%). Fees
for such outside services are included within the not to exceed total fee and
expenses of$194,690.20 provided in Section 4A hereof.
C. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in Attachment C,
and full payments for each task shall not be made until the task is completed and
accepted by the DIRECTOR.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
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this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date,and the ENGINEER is given a notice
to proceed and shall continue unless terminated pursuant to Article 6 above shall be deemed
concluded on the date the CITY determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days
after occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of
the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition,if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing, or anything else to
the contrary in this Agreement, with the sole exception of an action to recover the monies
the CITY has agreed to pay to the ENGINEER pursuant to Paragraph 4 hereof, no action
shall be commenced by the ENGINEER against the CITY for monetary damages.
ENGINEER hereby further waives any and all claims or rights to interest on money
claimed to be due pursuant to this Agreement,and waives any and all such rights to interest
which it claims it may otherwise be entitled pursuant to law, including, but not limited to,
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the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the
Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one
year of the date the alleged cause of action arose or the same will be time-barred. The
provisions of this paragraph shall survive any expiration,completion and/or termination of
this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend
and hold harmless the CITY,its officers,employees,agents,boards and commissions from
and against any and all claims, suits,judgments, costs, attorneys fees, damages or other
relief,including but not limited to workers compensation claims,in any way resulting from
or arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out
of the performance of this Agreement. In the event of any action against the CITY, its
officers, employees, agents, boards or commissions, covered by the foregoing duty to
indemnify, defend and hold harmless such action shall be defended by legal counsel of the
CITY's choosing. The provisions of this paragraph shall survive any expiration and/or
termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain
in effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least$1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified without
thirty(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively,if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
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B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
C. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection. The
policy shall not be modified or terminated without thirty(30) days prior written notice to
the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin,marital status, of the presence of any sensory,mental or
physical handicap, unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the following: employment advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race,color, creed,national origin,age except minimum age and retirement provisions,
,marital status or the presence of any sensory, mental or physical handicap. Any violation
of this provision shall be considered a violation of a material provision of this Agreement
and shall be grounds for cancellation,termination or suspension, in whole or in part,of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided,however,that no assignment shall be made
without the prior written consent of the CITY.
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16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item,condition and other provision hereof to the same extent
that the ENGINEER would have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any proposed subcontractor shall
require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that,if any paragraph, sub-paragraph,phrase,clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement,nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations
or warranties shall be binding upon the other party unless expressed in writing herein or in
a duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court
of Kane County, Illinois.
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22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY'S employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human
Rights upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement,ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance
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Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such
policy shall be provided to the City's Assistant City Manager prior to the entry into and
execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR
and to other participants which may affect cost or time of completion, shall be made or
confirmed'in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Eric Weiss,P.E.
Water Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Randall L. Patchett, P.E.
Regional Manager—Municipal Services
Burns &McDonnell Engineering Company, Inc.
1431 Opus Place, Suite 400
Downers Grove, Illinois 60515
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and
understood that in connection with the performance of this Agreement that the ENGINEER
shall comply with all applicable Federal, State, City and other requirements of law,
including, but not limited to, any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees. Without limiting the
foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all
ENGINEER'S employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legal residents of the United States. ENGINEER
shall also at its expense secure all permits and licenses, pay all charges and fees and give
all notices necessary and incident to the due and lawful prosecution of the work,and/or the
products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
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ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the
ENGINEER'S relevant records at no cost to the CITY. ENGINEER shall pay any and all
costs associated with any such audit.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
By By:
City Manager �(
G—p
Name/Print: Rail
Title: A,&"
Attest:
City Clerk
FALegal Dept\Agreement\ENGINEERING AGREEMENT-FORM-01-23-12.doc
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ATTACHMENT "A"
Scope of services .
Background
Based upon our review of the May 2, 2018, Request
for Proposal (RFP) and our meetings with City of PROJECT
Elgin (City), it is Burns& McDonnell's understanding
that the City wishes to engage a professional
engineeripg consultant to perform a study
identifying alterhatiVes for proposed improvements 1. SILTATION
to the Fox River Intake for the Leo Nelson Riverside The City's primary concern is related to siltation that has
Water Treatment Plant (WTP). occurred around the river intake since the last time the area
was dredged in the late 90s.Dredging was discontinued in
Project Approach the early 2000s,despite obtaining a permit to do so in 2003,
Burns & McDonnell's approach is to provide the due to sediment contamination and dewatering concerns.
engineering services required for delivery of an
efficient, yet thorough study to the City. We intend 2• FRAZIL ICE
to accomplish this through proactive project Another concern related to siltation is frazil ice,which forms
management and coordination with the City. near the river intake.During winter 2011,the river intake
completely froze causing the loss of the river intake for
several hours.While the City has multiple wells that can
Our project manager, Steve Crede, has provide water to the Riverside WTP,they do not generate a
worked with the City on over 30 projects large enough volume to meet the City's demand over a long
over the last 11 years,including multiple period of time.The City added mixers by the river intake to
projects performed at the Riverside WTP. try and prevent the formation of frazil ice.
His experience with City staff and his knowledge of 3. REMOVAL OF KIMBALL STREET DAM
the City's water system will enable him to effectively There is a movement to remove existing dams along many
coordinate with the City as well as with the efforts of Illinois rivers,including the fox River.The City owns the
Kimball Street Dam and,currently,there are no plans or
our project team. discussions regarding its removal.However,it is believed that
Project Kickoff Meeting removing this Dam would have a significant impact on the
It will be very important to have a detailed river intake.This will be reviewed as part of the study,so the
project kickoff meeting prior to initiating any
City has a complete understanding of the ramifications should
activities related to the study.The purpose of the Dam be removed in the future.
the kickoff meeting will be to establish lines
of communication, review the project scope, Bathymetric Survey
document the City's objectives have been Burns & McDonnell believes that a BATHYMETRIC
identified and discuss the critical path to meeting SURVEY will be critical to analyzing the current
those objectives. Burns& McDonnell will review all levels of sediment near the river intake.This will
existing project related documents and files prior allow us to obtain more accurate data related to
to the kickoff meeting and present the City with a the soil makeup not just by the river intake, but also
request for existing information. upstream and downstream of the river intake as
BURNS`MSDONNELL 0 City of Elgin 2018 River Intake Improvements Study
well as near the Kimball Street Dam. Dam was not installed for purposes related to
Burns& McDonnell owns multiple boats that will drinking water, the removal of the dam would have
enable our team to conduct this survey in-house. an impact on the river intake, upstream of the Dam.
Leon Staab will lead the effort for modeling the
Fox River to determine the impact to the river
Brian O'Neill has performed numerous intake of removing the Dam.This information will
bathymetric surveys. His ability to be critical should the City have future discussions
perform this work in-house will give our about removing the Dam. As a part of the Fox River
team complete control of the scheduling investigation, Burns & McDonnell will contact local
for this work as well as the delivery of agencies including the Friends of the Fox and the
the end product. Fox River Study Group for information regarding the
Fox River. While no current plans are in place for this,
Environmental Impact/Clean Construction it should be noted these discussions are taking place
Demolition Debris (CCDD) regarding other dams along Fox River including the
One of the alternatives evaluated as a part of the Carpentersville Dam, the St. Charles Dam and the
study will be to recommence dredging operations. Fabyan Forest Preserve Causeway.
Burns& McDonnell plans to obtain samples of the
sedimentation to have them analyzed for pH levels Alternative Development
as well as other potential contaminants that may be It is our understanding that the City desires a final
present that would prevent the sediment from being report that includes a list of potential alternatives
taken to a CCDD regulated facility. This information that the consultant believes will assist the City with
will enable our team to provide the City with either managing or resolving the river intake issues
more realistic costs associated with sedimentation long-term.
disposal from dredging operations. Brian O'Neill
recently completed a similar analysis on a river in Robert Owens has performed numerous
Iowa. Additionally, Burns& McDonnell has over 50 intake location studies as well as designed
environmental professionals in our Downers Grove new river intakes and modifications to
office with extensive experience in addressing soil existing river intakes. His experience will
contamination who can assist the City as necessary. provide the City with a comprehensive
report that thoroughly develops and
Regulatory Agencies & Permitting reviews a list of each viable alternative
Burns& McDonnell has extensive experience working for addressing the siltation problem from
on projects requiring permitting for work that dredging up to relocating the river intake.
impacts rivers in not only the Midwest, but Illinois
and the Fox River specifically. This experience will
enable our team to more accurately determine Scope of Services
the permitting requirements associated with each Task 1:Review of Current Intake Conditions
alternative developed as a part of the study as well Burns& McDonnell will complete a bathymetric
as the impacts those requirements would have on survey of the study area that includes the vicinity of
the cost and viability of each alternative. the existing intake structure as well as downstream
of the Kimball Street Dam. River bathymetry will:
Kimball Street Dam
The earliest documented dam in this location dates Provide the means for quantifying the amount of
to 1837 and the current version has been in place sediment present in front of the intake structure
since the 1880s. The Dam was originally constructed Provide the physical context of the hydrologic
for industrial purposes related to a grist mill for model (for potential repercussions of dam removal)
processing flour on the east side of the river and Assist in evaluating suitability of potential alternative
a sawmill on the west side of the river. While the intake structure locations
BURNS`MSDONNELL 0 City of Elgin 2018 River Intake Improvements Study
Burns& McDonnell uses a Seafloor Systems Sediment samples will also be elutriated (mixed
Hydrolite, boat-mounted, integrated depth sounder with water).The elutriates(water extracts) will be
consisting of an Ohmex SonarMite echosounder analyzed for the same constituents to evaluate
with 1-centimeter vertical precision and a Trimble potential impacts to water quality from hydraulic or
XT GPS with real-time differential correction for mechanical dredging.
sub-meter horizontal accuracy. Latitude/longitude/
depth data points will be collected at approximately Sediment quality data will be evaluated against state
1-second intervals across the study area using a and federal criteria to provide an indication of the
systematic survey approach to maximize spatial type of permitting required for its removal as well as
coverage. Sonar/GPS data will be processed using the level of effort required to potentially dispose of
Hypack software specifically designed for the dredged spoils as part of a dredging effort.
bathymetric data. The results from Hypack will then
be imported into ArcGIS to produce bathymetric Task 2:Permitting Investigation
contour lines and for final map production. - - -
This project has the potential to impact
Results of the bathymetric survey will waters,wetlands and protected wildlife
include a map of current river bed elevations species under federal and state jurisdiction.
within the study area and will serve as
a critical input to the hyrdologic model. Some of the regulations include:
This data will also be used to estimate the
volume of sediment that has accumulated US Army Corps of Engineers (USACE) (404/10
within the vicinity of the intake structure. CWA)
► Illinois Department of Natural Resources(IDNR)
The volume of accumulated sediment will be (floodplain)
estimated by comparing the current river elevations Illinois Environmental Protection Agency(TEPA)
with available bathymetric data from the 1991 survey (401)
completed by Burnidge&Westphal, Inc.or other US Fish&Wildlife Services (USFWS)
relevant data. Burns& McDonnell will use GIS or Illinois Department of Natural Resources(IDNR)/
AutoCAD to estimate the volume change between Illinois Natural History Survey(INNS)(ESA)
the 1991 elevation and current river bed elevation. T>
This estimate represents the amount of material that Burns & McDonnell will coordinate with
could be removed through dredging processes. these and other relevant regulatory
agencies to evaluate potential permitting
During the bathymetric survey, Burns& McDonnell requirements for the proposed project
will also collect sediment samples within the including permitting scenarios for each of
vicinity of the intake structure as core samples
(or grab samples with an Eckman Dredge) for the proposed alternatives.
laboratory analysis to characterize sediment
quality. To acquire the necessary volume of material Permitting scenarios include, but are not limited to:
to complete the laboratory analyses, several cores
(or grab samples) aggregated at each location may Maintenance dredging of sediments from within the
be required. The removed material will be manually vicinity of the intake structure
homogenized from a sampling location,then Alternative intake designs/modifications
transferred to sample containers.The samples will Relocation of the intake structure to another, nearby
be placed on wet ice and delivered to an accredited location within Fox River
laboratory for analysis of relevant constituents.
BURNS
�\MMONNELL 0 City of Elgin 2018 River Intake Improvements Study
For DREDGING options, in-water as well as off- for the City. A separate report shall be prepared
site disposal of dredged material will be evaluated. detailing research performed and resulting findings.
Some aspects of in-water disposal to be explored
include the disposal location and method, potential The City identified the possible removal of the
mitigation requirements,additional studies necessary Kimball Street Dam as a long-term risk for the river
to support in-water disposal and permitting intake structure. As stated in the RFP, there are no
timeframes.The deliverables of this task will immediate plans for the removal of the Dam, but
include a matrix identifying the relevant permits, local interest groups are lobbying to have dams
typical permit review and approval timeframes and along the Fox River removed. The effort is intended
an estimated level of effort required to prepare and to restore the river to more natural conditions. As
obtain permit approval for each of the proposed part of the project, the City would like to quantify
alternatives. how a return to natural conditions would impact the
performance of the intake structure.
Burns& McDonnell will coordinate and attend one
agency meeting with the appropriate regulatory There have been dams along the Fox River since
agencies and the City to discuss the preferred list the 1830's. With man-made features influencing the
of alternatives and solicit comments/concerns from river for almost 200 years, it could prove challenging
the regulator's perspective regarding protected to predict what the river will do if the dam were
species, dredging, permitting level and timeframes, removed. One certainty is the pool of water
public involvement and other concerns. The goal created by the Dam will disappear causing water
of the meeting is to provide the City with a clear levels to drop and the width of water to decrease.
understanding of permitting options and the Based on observations of river, it is anticipated the
implications for each of the preferred alternatives. channel would naturally stay along the inside of the
This task includes preparation of conceptual riverbend, which is on the opposite side of the river
materials for discussion at the meeting. This task from the intake. Thus, water levels would be lower,
also assumes we can schedule a joint meeting with and the river would move away from the intake.
relevant agencies.
If the Dam were removed,the river would
Coordination with the USFWS, IDNR and INHS naturally transition to a new geomorphologic
regarding protected species will be required as a equilibrium and naturally reform so the slope of
part of several permitting scenarios. the bed is uniform. The process will likely include
bed degradation and new meandering. The FEMA
ra. Flood Insurance Study was reviewed as part of this
Burns& McDonnell will coordinate with these proposal effort and the Fox River profile suggests
agencies to identify any protected species that 8-to 10-feet of material has accumulated
that could potentially be affected by the behind the Dam. Highly detailed 2-or 3-dimensional
proposed alternatives and to identify any modeling of Fox Creek could be conducted as
potential surveys or mitigation that might
be needed. part of the study. We recommend a less expensive
approach. Pressure to remove the Dam does not
currently exist. This task is an anticipation by
Task 3.Kimball Street Dam Investigation City staff that there could be a movement in the
While no plans are in place for the removal of the future. With removal of the Dam speculative, the
Kimball Street Dam, the potential exists that the cost to develop a sophisticated model may not be
Dam may be considered for removal at a future date. warranted at this time. We will use the existing
This task will include a thorough investigation to FEMA models for the Fox River, bathymetric survey
determine the potential repercussions of the Dam and construction record drawings to develop
removal, as it relates to drinking water availability reliable conclusions.
BURNS,\:WDONNELL 0 City of Elgin 2018 River Intake Improvements Study
Task 4: Initial Alternative Presentation develop these alternatives. Initial alternatives based
This task will include an initial presentation of river on our experience include:
intake improvement alternatives and outline the
challenges and benefits of each alternative. The River augmentation to help move sediment away
presentation will include a discussion of reinstating from existing intake
a regular dredging schedule and must address Modifications to intake structure to increase
contaminant concerns and permitting required for velocities in the intake and prevent sediment build up
dredging. The presentation will also allow City staff Flushing systems
the opportunity to veto any alternative that does not Extending screens further into channel
warrant further investigation as well as provide New intake construction
suggestions and improvements to the initial New water sources to augment demand during low
alternatives presented. flow or icing conditions
Task 5:Summary of Alternatives
As requested by the City, Burns& McDonnell This task will take the alternatives selected in Task 4
will take the information gathered from and provide a more comprehensive description as
the Task 1 bathymetric survey and
estimate the volume of sediment that has well as preliminary exhibits to support high-level cost
estimating and schedule development.
accumulated within the vicinity of the
river intake structure.
Burns& McDonnell will provide cost
estimates that include design,permitting
Results from analysis of sediment samples taken support and construction of each
in Task 1 will identify the sediment quality and alternative.A permit matrix detailing
facilitate locating disposal options depending on anticipated agencies to be involved in the
the constituents found in the sediment. Location
permitting process will also be presented
of potential disposal facilities is crucial as cost for each option.
would increase significantly if material is deemed
hazardous waste. Burns& McDonnell will produce
a recommended dredging schedule and costs As a part of this task, a Level 1 schedule for
associated with the dredging operation. permitting, engineering design and anticipated
construction duration will be provided.
In addition to dredging, Burns& McDonnell will Burns& McDonnell, in collaboration with the
present the City with river intake modification City,will present each alternative and provide a
alternatives with high-level cost estimates to recommendation for which alternative to further
aid in decision-making and identify options to pursue with a more detailed design and cost
be investigated further in Task S. Each option estimate.
evaluated will have a list of pros and cons as well as
consider costs and permitting limitations as a part Conclusion
of the evaluation.Through a collaborative effort Burns & McDonnell has assembled a qualified project
between the City and Burns& McDonnell, a decision team with a solid understanding of your project
can be made about which options to continue needs. Our sound Project Approach and Scope
pursuing for evaluation. Burns& McDonnell will use of Services will result in delivery of a quality River
our experience with modifications of existing river Intake Improvements Study for the City of Elgin that
intakes as well as new river intake construction to will be completed on schedule and on budget.
BURNS�MSDONNELU 0 City of Elgin 2018 River Intake Improvements Study
ATTACHMENT "B"
Project schedule.
�• City of Elgin BURNS &MSDONNELL_
ELGIN River Intake Improvements
AO,ry NameStan Frush 2016
03
�4 01 02 G3 D4
Contract&Award 01-Aug-1 S' Contract&Award
Kickoff Meeting 01 01 1 Kickoff Meeting
Task 1-Review Current Intake Conditions
f
Review Existing Design Documents 06-Aug-16 10-Aug-18 ■ Review Existing Design Documents
Perform Bathymetric Survey of Riverbed near Intake 13-Aug-18 20-Aug-18 0 Perform Balhymelnc Survey of Rive near Intake
Compare Bathymetric Survey to Historical Surveys 21-Aug-18 27-Aug-18 ■ Compare Bathymetric Survey to Histo fear Surveys
Task 2-Permitting 06-Aug-18 01-Feb-19
Agency Coordination(USAGE,IDNR,TEPA,USFWS,IDNR/INHS) 06-Aug-18 01-Feb-19 Agency Coordination(USAGE,IDNR,TEPA,USFWS,IDNR/INHS)
Interagency Meeting with City 15-Jan-19 15-Jan-19 1 Interagency Meeting with City
Task 3-Kimball Street Dam
Determine Repercussions of Dam Removal for Drinking Water 07-Aug-18 24-Aug-1B ® Determine Repercussions of Dam Re val for Drinking Water Availability
Availability
Develop Report including Research and Result Findings 27-Aug-18 14-Sep-18 D Develop Report including Resea ch and Result Findings _
Task 4-Initial Alternative Presentation 20-Aug-18 07-Dcc-18
Develop Alternatives and Draft Report 20-Aug-18 30-Nov-18 DevelopAlternatives and Draft Report
Present Initial Intake Improvement Alternatives- 03-Dec-18 07-Dec-18 ■ Present Initial Intake Improvement AMematives-Challenges(Benefits,Regular Dredging Schedule
Challenges/Benefits,Regular Dredging Schedule
Task 5-Summary of Alternatives 19-Dec-18 31-May-19
Summanze Accepted Alternatives 10-Dec-18 30-Jan-19 Summarize Accepted Alternatives
Summarize Permitting Requirements 31Jan-19 20-Mar-19 Summarize Permitting Requirements
Provide Estimated Design Cost and Duration 21-Mar-19 24-Apr-19 Provide Estimated Design Cost and Duration
Provide Estimated Construction Cost and Duration 25-Apr-19 31-May-19 Pmvlde�Estimated Construction Cost and Duration
Page 1 of 1 Dale R Checked Approved
04-Jun-1e C' of E in Proposal Schedule SP
BURNS'&MSDONNELL' 0 City of Elgin 2018 River Intake Improvements Study
ATTACHMENT"C"
City of Elgin
Professional Engineering Services for
River Intake Improvements
ELGIN June 8,2018
1 F1F (II V IN Ilii-`,lJli(111HY
Trclnv I",
.4.wr,xlr A,.,ri- A--iele A—i- Srnim Senior .Slnn S,.ff As.ialxnl A.40-1 M,k11 Teehnid.. Grnrrxl F.xprorrs ('lun'pr T..k
EngO�rrr En,-0nrrr k:nFlneer Eneinrer E.,,Inrer Engineer E.'Ineer Ofrier
3'xxk D..rri tilm ll it (IL) 1151 14) 13) (12) II) 110) (9) (8) (1) 0) 151 Totel
1. Pro'ect Kickoff Meeting 8 528.64 S1,588M
Project Adminislration[Mxna ement 70 1 S'_50 RI S11,9i7NI
3. Bathymetric/Sediment Analysis 10 36 36 MOO 00 $291.56 520,619.56
4. Permittin Sce"Hos 2(I 56 40 $415.28 S11,2752N
S. A envy Meeting 16 1 55728 S3,177'_N
6. River MO Wing 16 64 5300x) 5206.40 513,386.40
7. Research,Alternatives Develop-1&Report 20 80 S359M S16,358.00
S. Presentation Pre 4i 8 250 51.084.74 555.619.74
9. Presentalilln Mwmg 6 8 550.12 S2,84012
10.Re rtinR 40 27 160 24 5896.58 545,867.58
T.tal home 0 .16 0 121 229 410 0 244 1, 0 0 0 1 1041
H-dy Dillingkam S219. S21600 5212 y! S205,(g 5195 Ou S175,A) 5159 51460 t_I S 107 V SRI 1 I S70(X) &57(p
suMa1W $0.01) S7.776.00 SO.W S24,SKOD 541.65500 571,75000 50.00 515,624.00 Ali lxi SOO, S0.U0 $O.OD S.57.0D SUMOD 53,72330 $194,690.20
P.I.Sh.r4',BMR618
Dotal I er $194,690.20
BURNS`MSDONNELL_