18-0529 Ravenswood Special Events Inc.PURCHASE AGREEMENT
THIS AORFF,FMF.NT is herchy made and entered into this a1 of . 2018, by and
between the City ofElg, n, Illinois, a municipal corporation (hereinafter referred tows hhe "City ") and
Ravenswood Spoaial Events, Inc., an Illinois corporation, (hereinafter referred to as
NOW, THEREI -ORE, in consideration of the mutual promises and covenants provided for
herein, the receipt and sufficiency of which is mutually acknowledged, the panics hereto hereby
agree as follows:
1. City shall purchase, and RAVENSWOOD shall sell the goods and/or services described by
,Attachment A, attached hereto and made a part hereof.
2. This agreement is subjccl to and governed by the laws of the State of Illinois. Venue for the
resolution of any disputes ar the enforcement cif any rights arising out of or in connection with this
agreement shall be the Circuit Court of Kane County, Illinois. RAVENSWOOD hereby irrevocably
consents to the jurisdiction ofthe Circuit Court of Kane County, Illinois for the enforcement of any
rights, the resolution of any disputes and /or 1br the purposes of any lawsuit brought pursuant to this
agreement or the subject matter hereof. and RAVENSWOOD agrees that service by first class U.S.
mail to Ravenswood Special Events, Inc -, c/o Ralph Concepcion, 1100 W, C:crmak, Chicago.
Illinois 60608 shall constitute effective service. Both parties hereto waive any rights to a Jury.
3. There shall be no modification of this agreement, except in writing and executed with the
Same formalities as the original.
4, f his agreement embodies the whole agreement ol'the parties. There are no promia4s, /Cara),
conditions or obligations other than those contained herein, and this :agreement shall supersede all
previous communications, Tepresentations or agreements. either verbal, written or implied between
the parties hereto.
i
5. RAVI=NSWOOD hereby waives any and all claims or rights to interest on money claimed to
be due pursuant to this agreement, and waives any and all such rights to interest to which it may
otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local
Government Prompt Payment Act (50 ILLS 505/1, err seq.), as amended. or the Illinois Interest Act
(8 1 5 ILLS 205/1, e1 ,sey.), as amended_ The provisions of this paragraph shall survive any
expiration, completion and /or termination of this agreement.
6. The terms of this agreement shall be severable. In the evCnt any of the terms or the
provisions of this agreement arc deemed to be void or otherwise unenlorccablc for any re" :earl. the
reminder of this agreement shall remain in full force and effect.
7. Notwithswooling any other provision of this agreement, it is expressly agreed and understood
that in connection with the performance of this agreement, RAVENSWOOD shall comply wish all
applicable federal, state, city and other requirements of law, including, but not limited toy, any
applicable requirements regarding prevailing wages, minimum wage, work -place safety and legal
status of employee%. 'Without limiting the foregoing, RAVENSWOOD hereby certifies, represents
and warrants to the City that all of RAVENSWOOD`S employees and/or agents who will be
providing products and/or se°viecs with respect to this agreement small be legally authorized to
work- in the United States. RAVENSWOOD shall also, at its expense, secure all pennit5 and
licenses, pay all charges and Pecs, and give all notices necessary and incident to the due and lawful
prosecution of the work, sand ?or the products and/or services to be provided for in this agreement,
The City shall have the right to audit any records in the possession or control ol"RAVENSWOOD
to determine RAVENWOOD'5 compliance with the provisions of this section. In the event the City
proceeds with such an audit, RAV FNS WOOD shall mare available to the City RAVENSWOOD'S
relevant records at no coast to the City. City shall pay any and all costs associated with any such
audit.
$. This agreement may be exectited in counterparts, each of which shall be an original and all
of which shall constitute one and the same agreement. For the purposes of executing this
agreement, any signed espy of this agreement transmitted by fax machine or c -mail shall he treated
in all manners and respects as an original document. The signature of any party on a copy tat` this
agreement transmitted by fax machine or e-mail shall be considered for these purposes as an
original signature and shall have the same legal effect as an original signature. Any such faxed or e-
mailed copy of this agreement shall be considered tea have the same binding legal eft'oci as an
original dot:ument. At the request of either party any fax or e-mail copy of this agreement shall be
re- executed by the patties in an original toms. No party to this agreement shall raise the use of fax
machine or e-mail as a defense to this agreement and shall forever waive such defense.
9. In the event of any conflict between the terms and provisions of this purchase agreement and
Attachment A hereto, the terms and provisions of this purchase agreement shall control,
10. City shall pay RAVENS WOOD within thirty (0) days of City's receipt fal' invoice pursuant
to the pricing schedule included in Attachment A; provided, however. that in no event shall City
pay a total amount in excess of $19,000 without the prior written agreement of the City, regardless
of any goods or services provided by RAVENSWOOD.
11. The services contemplated by this agreement shall be provided on October 20, 2018, or
upon sueh otter dates (as) and times as may be directed by the City in its sole discretion. In the
event of the exercise of the aforementioned discretion by the City, the City shall not be liable to
RAVENS WOOD or any funds in excess of those contemplated by this agreement without the prior
written approval of this City in the City's sole discretion.
I-), In no event shall City be liable for any monetary damages in excess owl'the purchase price
contemplated by this agreement, In no event shall City be liable for any consequential. special or
punitive damages, or any damages resulting from loss of profit.
RAVf:NSWOOD SI CIAI. FVENTS, INC
b 'i ff Kt ce
FEM
FLOM
brt4av- o / grs.ew
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{.:1T .GIN,
AR-1c art6 Offal,tt'r`j anaCr _ .._...._..
Citr� Clcr
April 1$, 2018
Eu1Ch Wilhelmi
City of Elgin
i 100 W. Cwnsk Rd. Unit 5411 Chka2k it ""t
ATTACHMENT A
Pharna,37iA33_2W0 • iax:312.633.98130
PROPOSAL
2018 "Nightmare on Chicago Street„
Ravenswood Event Services (RES) propose to perform the following services for the
City of Elgin (CUE) For the 2018 "Nightmare on Ghicago Street ( "Event') to be held
October 20, 2015
Sco22 of Services.
Cate operations
• Conduct site surveys as necessary and produce maps or plans for distribution.
Oevelop a Gate operations budget detailing all fixed and variable expenses
Hire union ticket sellers for day of event ticket sales
• Provide date staff - ticket scanners
• Hire security For event and gate operations
Assist in the development and im plementation of a security plan
• Determine quantities and specifications for equipment and materials used for the
event.
Coordinate with Ticket Web for advance ticket sales and day of event ticket sales
• Ticket Web will supply equipment - a minimum of 20 ticket scanners
• Draft schedule for pre - production, load -in, and event day.
Proposed Management Team & Fees
Management
Bate Management $4,700,00
Labor Services
Gate - ticket Scanning labor - See attached
Gate I Box office manager $500.00
Gate staff $21.00 hr
Estimated Ticket Sellers (union) - See attached
Treasurer $35.00 hr
Asst, Treasurer $30.00 hr
Sellers $21'.00 hr
Security (Citywide Security) - See attached
Supervisor $26.00 hr
Off buty Armed Officer $35.00 hr
Unarmed Gate staff/bag checkers $21,00 hr
Security wands $45.00 per
Financial Procedures, Gash t+tow and Payment Terms:
I . W:thin 64 days prior to the event date, RES will submit an invoice to COO for
50% of the management fees plus a pre- agreed amount for a deposit towards
production & labor expenses.
2. 3 days following the event. RES distributes a final reconciled statement with
back -up documentation for payment by COE_
Qualifications and Exclusions:
• All agreements contingent upon accidents, strikes, acts of God or delay beyond
our control. The FEES is not liable for consequential damages_
• This proposal is contingent upon completion of a qualified survey of the event
site and final determination regarding across to the event site before and after
the event.
+ The RES reserves the right to complete this project with the use of
subcontractors and rental equipment prior to installation as required.
Labor numbers are for estimating purposes only. Labor will be billed at actual
hours worked. Ravenswood work rules will apply (copy available upon request)
If the above terms and conditions are acceptable, please sign below and return a copy.
We look forward to working with you on this project_
Sincerely,
a
Ralph Concepcion
President, Ravenswood Event Services
EVENT Nightmare on Chicago Street vendor RES - Gate staff
Dates* 20 -Oct
Saturday Oct 20
START END HRS - HOURS RATE TOTAL
Gates manager JoshNRemi 1 9 :00 AM 11:30 PM 14:30 14.5 5 550.00
1 34.5
Total Superviser $ 550.00
GATE STAFF
Gate #1 supervisor
super
1
3:30 PM
11;00 PM
7 :30
7.5
$
25.00
$
195.00
Gate 4l
scanner
1
3 :30 PM
11:00 PM
7:30
7.5
5
21.00
$
157.50
Gate 41
scanner
1
3 :30 PM
11 :00 PM
7:30
7.5
$
21.40
$
157.50
Gate #1
scanner
1
3:30 PM
11:00 PM
7:30
7.5
5
21.00
15/.5U
Gate #1
scanner
1
3 :30 PM
11:00 PM
7 :30
7.5
5
21.00
5
157.50
Gate #1
scanner
1
3:30 PM
11:00 PM
7 :30
7.5
5
21.40
5
157.50
Gate #2 supervisor
super
1
3 :30 PM
11:00 PM
7 :30
7.5
$
25.00
$
195.00
Gate #2
scanner
1
3:30 PM
11:003 PM
7:30
7.5
'$
21.00
$
157,50
Gate #2
scanner
1
3:30 PM
11:00 PM
7.30
7.5
$
21.00
$
157.50
Gate 42
scanner
1
3,30 PM
11:00 PM
7 :30
7.5
5
21.00
$
157.50
Gate #2
scanner
1
3:30 PM
11:00 PM
7:30
7.5
$
21.00
157.50
.Gate 42
scanner
1
3 :30 PM
1100 PM
7,30
7.5
$
21.00
$
157.513
Gate 43 supervisor
super
1
3:35 PM
11:130 PM
7:30
7.5
S
25.00
5
195.04
Gate #3
scanner
1
3.30 PM
11:00 PM
7:30
7.S
$
21.00
S
157.50
gate #3
scanner
1
3:30 PM
11:00 PM
7:30
7.5
$
21.00
$
157.50
Gate #3
scanner
1
3:30 PM
11.00 PM
7.30
7.5
5
21.00
S
157.50
;ate ##3
scanner
1
3:30 PM
11.00 PM
7:30
7.5
$
21,00
$
157.50
Sate #3
scanner
1
3 :30 PM
11:00 PM
7.30
7.5
$
21.00
$
157.50
Gate 44 supervisor
super
1
3 :30 PM
11 :00 PM
7:30
7.5
$
26.00
,
195.00
Gate #4
scanner
1
3:30 PM
11 :00 PM
7:30
7.5
5
21.00
5
157.50
Gate 44
scanner
1
3:30 PM
11.00 PM
7 :30
7.5
$
21.00
$
157.50
Gate #4
scanner
1
3:30 PM
11:00 PM
7:30
7.5
$
21.00
S
157,50
Gate #4
scanner
1
3:30 PM
11:00 PM
7:30
7.5
$
21.00
$
157.50
Gate #4
scanner
1
3:30 PM
11:00 PM
7 :30
7.5
5
21,00
$
157.50
]4
180
Total
$
4,480.00
Total Staff 25
TOTAL HOURS 194.5
EVENT Nightmare on Chicago Street vendor RES - Ticket 'Sellers
Dates: 20-Oct
Saturday O t 20
Gate #3
seller
1
START
END
HRS -
HOURS
$ .m
RATE
$
TOTAL
Treasurer
Tony
1
4 :00 PM
12:00 AM
8:00
03:00
$
35.00
S
280.00
Asst- Treasurer
Jiro
1
4:00 PM
12:00 AM
8:44
0.40
$
30.00
$
240.00
Gate 43
seller
2
4:00 PM
11:00 PM
7 :00
16
$
21.00
$
147.00
Gate #3
seller
1
4:00 PM
11:00 PM
7 :00
Total
Treasurers
$
520.00
GATE STAFF
Gate #4
seller
1
4.001 PM
11:00 PM
7 :030
7
$
21.0()
$
Gate #1
seller
1
4:00 PM
11:00 PM
7.00
7
$
21.00
$
147.0[1
Gate #1
seller
1
4 :00 PM
11:00 PM
7:00
7
$
21,00
S
147.0
Gate #1
seller
1
4 -.00 PM
11:00 PM
7:04
7
$
21.00
$
147.00
Gate #1
seller
1
4 :00 PM
11:001 PM
7:00
7
5
21.40
S
147.00
Gate #1
seller
1
4 :00 PM
11 :00 PM
7 :00
7
S
21.00
$
147.04
Gate #2
seller
1
4.00 PM
11:00 PM
7 :00
7
S
21.€ 0
$
147.00
Gate #2
seder
1
4.00 PM
11:01 PM
7 :00
7
S
21.00
S
147.00
Gate #2
seller
1
4,00 PM
11 :00 PM
7:00
7
$
21.00
$
147.00
Gate 42
seder
1
4:010 PM
11:00 PM
7:00
7
$
21.00
$
147.00
Gate #2
seller
1
4,% PM
11:00 PM
7.00
7
$
21.00
5
147.00
Gate #3
seller
1
4:00 PM
11:00 PM
7 :00
7
$ .m
21.00
$
147.00
Gate #3
seller
1
4.00 PM
11.00 PM
7:00
7
$
21.44
$
147.00
Gate #3
seller
1
4.00 PM
11:00 PM
7:00
7
S
21,00
$
147.00
Gate 43
seller
1
4:00 PM
11:00 PM
7 :00
7
$
21.00
$
147.00
Gate #3
seller
1
4:00 PM
11:00 PM
7 :00
7
$
21.00
$
147.00
Gate #4
seller
1
4.001 PM
11:00 PM
7 :030
7
$
21.0()
$
147.0()
Gape #4
seller
1
4:00 PM
11:00 PM
7:00
7
$
21.00
$
147.00
Gate #4
seller
1
4:00 PM
11.40 PM
7:010
7
$
21.00
$
147.00
Gate #4
seller
1
4 :00 PM
11 :00 PM
7:00
7
$
21-00
$
147.010
Gate #4
seller
1
..III
4 :00 PM
11 :00 PM
-
7:00
7
5
21.00
$
147.00
IIti
20
1 !1 ICI ^II iuu � W YiY�YYI�"'
���IAIfq��1�1®
3.40
Total Staff 22 TOTAL HOURS 156
Yv eop? /40r .-3
Total $ 3/460.00
EVENT Nightmare on Chicago Street vendor CITYWIDE
Dates: 20 -00
Saturday Oct 20
START END MRS - !TOURS RATE TOTAL
Supervisor- roamer Ray 1 9 :00 AM 11:30 PM 14:30 14.5 $ 26.00 S 377.00
1 -- - - 14.5
Total Supeiviser $ 377.00
SECURM STAFF
Gate #1 supervisor
super
1
3:30 PM
11:00 PM
7:30
7 -5
5
26.00
5
195.00
Gate 41
bag check
1
3 :30 PM
11:00 PM
7 :30
7.5
$
21.00
5
157.50
Gate #1
bag Check
1
3:30 PM
11 :00 PM
7:30
7.5
$
21.00
$
157.50
Gate #1
bag rherk
1
3:30 PM
11:00 PM
7:30
7.S
5
21.00
5
157.50
Gate #1
bag check
1
3:30 PM
11 :00 PM
7..30
7.5
$
21.00
5
257.50
Gate # 1
bag check
1
3:30 PM
11,00 PM
7:30
7.5
21.00
S
157.50
Gate #2 supervisor
super
1
3:30 PM
11:00 PM
7:30
7.5
_$
$
26.00
5
195.00
Gate #2
bag check
1
3 :30 PM
11:00 PM
7:30
7.5
$
21.00
5
157,50
Cate #2
bag check
1
3;30 PM
11:00 PM
7:30
7.5
5
21.00
S
157.50
Gate #2
bag check
1
3;30 PM
11:00 PM
7 :30
7.S
5
21.00
S
157.50
Gate #2
bag check
1
3:30 PM
11:00 PM
7:30
7.5
S
21.00
5
157.50
Gate #2
bag check
1
3:30 PM
11.00 PM
7:30
7.S
S
23.00
S
157.50
Gate 43 supervisor
super
1
3:30 PM
11:00 PM
7:30
7.5
$
26.00
5
195.00
Gate #3
bag check
1
3:30 PM
11;00 PM
7:30
7.5
$
21.00
5
157.50
Gate #3
bag check-
1
3:30 PM
11:00 PM
7=30
7.5
S
21.00
$
157.50
Gate #3
bag check
1
3:30 PM
11:00 PM
7:30
7.5
5
21.00
$
157.50
Gate #3
bag check
1
3:30 PM
11:00 PM
7:30
7.5
$
21.00
$
157.50
Gate #3
bag check
1
3.30 PM
11 :00 PM
7 :30
7.5
5
21,00
5
157.50
Gate #4 supervisor
super
1
3:30 PM
11:00 PM
7:30
7.S
$
26.00
$
295.00
Gate #4
bag check
1
3:30 PM
11 :00 PM
7:30
7.5
5
21.30
5
157.50
Gate #4
bag check
1
3:30 PM
11 :00 PM
7:30
7,5
$
21.00
$
157.50
Gate #4
bag check
1
3.30 PM
11:00 PM
7:30
7.5
S
21.00
S
157.50
Gate #4
bag check
1
3:30 PM
11:00 PM
730
7.5
S
21.00
$
157,50
Gate #4
bag check
1
3:30 PM
11 :00 PM
7:30
7.5
5
21.00
5
157,50
Stage #1
security
1
3:34 PM
11 :00 PM
7 :30
7.S
5
21.00
S
157.50
Stage N2
security
1
3.30 PM
11 :00 PM
730
7.5
S
21.00
$
157.50
Stage #3
security
1
3 :30 PM
11:00 PM
7:30
7.5
5
21.00
$
157.50
Vendor Entrance
security
1
3.30 PM
11 :00 PM
7:30
7,S
5
21.00
$
157.50
S
7otai Secur" S 4,937.00
Total Staff 29 TOTAL HOURS 224.5
N/3 P ,764: 461,0402%0 sir
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