17-20 Resolution No. 17-20
RESOLUTION
AUTHORIZING EXECUTION OF AGREEMENT WITH TROTTER AND ASSOCIATES,
INC. FOR DESIGN, ADMINISTRATION AND PLANNING ENGINEERING SERVICES IN
CONNECTION WITH THE 2017 STREET RESURFACING NORTHWEST PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Trotter and
Associates, Inc. for design, administration and planning engineering services in connection with
the 2017 Street Resurfacing Northwest Project, a copy of which is attached hereto and made a
part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: February 22, 2017
Adopted: February 22, 2017
Omnibus Vote: Yeas: 8 Nays: 0 Abstained: 1
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 22ndday of February , 2017 .
by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and Trotter and Associates, Inc. (hereinafter referred to as "ENGINEER").
WHEREAS. the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with 2017 Street Resurfacing - Northwest (hereinafter referred to as the
PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW,THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein, subject to the following
terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the City Engineer of the
CITY, herein after referred to as the "CITY ENGINEER".
B. The ENGINEER shall provide pavement analysis, detailed design, and bidding
documents./administration of Engineering Design Services in order to resurface the
streets described herein. The ENGINEER shall provide documentation sufficient for
the CITY to successfully bid the described project in 2017. All streets included
herein shall be included in the base bid documents via the base bid and as many
alternates as necessary to completely utilize the CITY'S designated project budget.
C. A detailed Scope of Services is attached hereto as Attachment A.
D. Exhibitsl through 5 are attached to clarify the locations and limits of the described
2017 Street Resurfacing - Northwest.
E. Exhibit— Project Organization Chart.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly as a
component of the Status Report described in C below.
C. The ENGINEER will submit to the CITY ENGINEER monthly a status report keyed
to the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the CITY ENGINEER;provided,however,that the ENGINEER may retain copies
of such work product for its records. ENGINEER'S execution of this Agreement shall
constitute ENGINEER'S conveyance and assignment of all right,title and interest,including
but not limited to any copyright interest, by the ENGINEER to the CITY of all such work
product prepared by the ENGINEER pursuant to this Agreement. The CITY shall have the
right either on its own or through such other engineers as determined by the CITY to utilize
and/or amend such work product. Any such amendment to such work product shall be at the
sole risk of the CITY. Such work product is not intended or represented to be suitable for
reuse by the CITY on any extension to the PROJECT or on any other project,and such reuse
shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the hourly rate for the
classifications of personnel employed on this PROJECT, with the total fee not to
exceed$166,600.00(see attachment C)regardless of the actual costs incurred by the
ENGINEER unless substantial modifications to the scope of the work are authorized
in writing by the CITY ENGINEER.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER, plus 0%.
C. All costs are included in the not to exceed fee including direct costs and the work to
be performed by Rubino Engineering for the amount of$18,360.00.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the CITY ENGINEER.
DATE % COMPLETE EST. CUM INVOICE VALUE
3-1-2017 25% $41,650
4-1-2017 50% $83,300
5-1-2017 75% $124.950
6-1-2017 100% $166,600
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5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination,except that reimbursement
shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to Article 6,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days
after occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the CITY ENGINEER relative to a claim submitted by the ENGINEER,all work
required under this Agreement as determined by the CITY ENGINEER shall proceed
without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
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party may terminate this Agreement. Notwithstanding the foregoing,or anything else to the
contrary in this Agreement, with the sole exception of an action to recover the monies the
CITY has agreed to pay to the ENGINEER pursuant to Paragraph 4 hereof, no action shall
be commenced by the ENGINEER against the CITY for monetary damages. ENGINEER
hereby further waives any and all claims or rights to interest on money claimed to be due
pursuant to this Agreement, and waives any and all such rights to interest which it claims it
may otherwise be entitled pursuant to law, including, but not limited to, the Local
Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois
Interest Act(815 ILCS 205/1,et.seq.),as amended. The parties hereto further agree that any
action by the ENGINEER arising out of this Agreement must be filed within one year of the
date the alleged cause of action arose or the same will be time-barred.The provisions of this
paragraph shall survive any expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend
and hold harmless the CITY, its officers, employees,agents,boards and commissions from
and against any and all claims, suits,judgments, costs, attorneys fees, damages or other
relief, including but not limited to workers compensation claims,in any way resulting from
or arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out of
the performance of this Agreement. In the event of any action against the CITY, its officers,
employees, agents, boards or commissions, covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any expiration and/or termination
of this Agreement.
11. NO PERSONAL LIABILITY
No official,director,officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the CITY ENGINEER a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the CITY ENGINEER.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall he provided.
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This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error,omissions or negligent acts
with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the CITY ENGINEER as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the CITY ENGINEER.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, of the presence of any sensory, mental or
physical handicap, unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the following: employment advertising,
layoff or termination,rates of pay or other forms of compensation and selection for training,
including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
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shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto: provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item,condition and other provision hereof to the same extent
that the ENGINEER would have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any proposed subcontractor shall
require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement,nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified, discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations
or warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
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This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the CITY
ENGINEER, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said documentation
becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
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26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance
Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy
shall be provided to the City's Assistant City Manager prior to the entry into and execution of
this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and
to other participants which may affect cost or time of completion,shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and communications
by the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY: B. As to the ENGINEER:
Joseph Evers Mr. Colin Shulick
City Engineer 40W201 Wasco Road, Suite D
City of Elgin St. Charles, IL 60175
150 Dexter Court
Elgin, Illinois 60120-5555
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood
that in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products
and/or services with respect to this Agreement shall be legal residents of the United States.
ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees and
give all notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this Agreement. The CITY shall have the right to
audit any records in the possession or control of the ENGINEER to determine ENGINEER'S
compliance with the provisions of this section. In the event the CITY proceeds with such an audit
the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost
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to the CITY. ENGINEER shall pay any and all costs associated with any such audit.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this Agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
�.-
By ,t����/ . _r
City Manager Name : d4A.0A! ,5,41004.0 Ci(
Title: d. ,Cc, ,
A e :
City Clerk
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ATTACHMENT A
SCOPE OF SERVICES
DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
1. OVERALL
I. General: The Design Engineer will serve as the City of Elgin's representative for the
entire design and administration of the planning for the project as assigned by the City.
As such he will function as an extension of the City's staff and be responsible for
overall implementation and management of the project. The Design Engineer shall
include implementation of City policies, program administration, coordination and
monitoring of consultants and contractors providing overall management control and
direction to insure completion of the bidding and planning documents in accordance
with the City's objectives of cost.time and quality. The Design Engineer will work
closely with and report to the City Engineer or his designee. It shall be understood
that the Design Engineer will act as the City Engineer on this project and shall
coordinate with other City entities such as the Legal Department, City Clerk,
Purchasing Director, Water Director, Sewer Director and Street Director. The Design
Engineer shall be responsible for acting as the City Engineer on this project in regards
to Federal, State and County issues as well.
2. Law: The Design Engineer is expected to understand all State, County and City Laws
governing the implementation of his bidding and planning documents.
2. DESIGN
1. Preliminary Design:
a. Project Location:
Exhibit 1 establishes the streets and/or areas to be includes in the Design Engineer's
bidding and planning documents.
b. Project Kickoff:
Establish lines of communication.
Present a work plan for the project including schedule milestones, design criteria
(utilize existing standard City contract as a base model) and list of information
needed to begin design.
Acquire existing information including previous reports, plans of recent
development and relevant site information
Interview and document same, the Sewer, Water and Street departments
for their knowledge of issues within the project location.
- -- . - . . . ' - ' . - . . . notify utility of pending
project.
c. Inspection of project Location:
The Design Engineer shall provide site inspection of the entire area as well as
immediately adjacent area. The following shall be included;
Physical inspection of all manholes, valve vaults, catchbasins, inlets,
eleetfical•-vaults.
Complete geotechnical investigations where deem necessary by the
Design Engineer.
Pavement marking inventory.
Trete
d. Scope of Work Refinement:
Based upon the collection of the above information, the Design Engineer shall
refine the scope of work, including an estimate of cost, and obtain approval from
the City. The Design Engineer shall include alternatives sufficient to insure the
base bid will be below the total budget (when considering testing, publications,
inspections and other typical costs found in construction projects).
e. Construction Documents:
Design Engineer will complete plan sheets as necessary,construction estimates,
construction specifications, as well as bid and contract documents utilizing a City
format. Any alterations or additions to the City format shall be highlighted and
fully explained to the City Engineer or his representative. Plan sheets shall be
e. Scheduling:
For this agreement, the Design Engineer shall develop a schedule for all steps from
execution of this agreement to contract award. The schedule shall be updated at a
miniumum of every two weeks and submitted to the City Engineer or his designee.
f. Surveying:
.
g. Construction Estimate:
The Design Engineer shall prepare several estimates related to the work the City
desires to have completed under this project. Separate estimates are required for
Page 3
each of the utilities and separate locations should the project include multiple
locations. In addition, the Design Engineer shall set the project estimates up to
allow for alternates to insure a project may be bid and awarded as close to the
budget as possible.
h. Agency coordination:
At a minimum, the Design Engineer shall schedule meetings with the City and any
other interested agency, at about the midway point in their plan and specification
development to insure they are meeting the expectations of the City. A second
meeting shall be held with the City at approximately 95% completion to finalize the
bid, specifications and planning documents.
The Design Engineer shall prepare any and all necessary permits and documents
required by the Illinois Environmental Protection Agency, Illinois Department of
Transportation, or any other governmental agency that has a regulatory interest in
the project.
The Design Engineer shall coordinate with all public utility companies including
verification of the soundness of their structures and any potential relocations/delays.
i. Open Housc:
h. Notifications:
The Design Engineer shall hand deliver the construction schedule notice to each
abutting property (typically 10 calendars prior to the start of physical construction).
2. BIDDING
1. Prepare bid forms, notices and addendum as necessary for bidders.
2. Coordinate with the City of Elgin Purchasing Department to insure the notice is
published 10 days in advance of the bid opening.
3. Provide (5) sets of Proposal Booklets be issued by the City to prospective bidders.
4. Attend pre-bid meeting with prospective bidders to provide clarification for issues
and concerns from bidders. The Engineer will also distribute minutes from pre-
bid meeting to the City and all meeting attendees with written answers to
concerns/questions from the meeting.
5. The selected Engineer will receive bidder questions and requests for clarification.
Based on these questions and requests, the selected Engineer will prepare addenda
Page 4
as necessary to respond to the questions presented. Addenda will be issued to the
City for distribution to the bidders.
6. Attend the bid opening and evaluate the bids and bidders to determine if the bids
were submitted in accordance with the contract documents and if the bidders are
qualified to perform the work. Following this review, a recommendation will be
presented to the City for award of the construction contracts.
7. Prepare tabulation of bids for distribution to City agencies and interested bidders.
8. Assist the City in the preparation of six (6)copies of final contracts for execution
by the successful bidder and the City.
Lenard Lynn
Site Review/Data Collection
Phil Kazimier Marty Dopke
City of Elgin •
Project Manager Situ Review/Data Collection
Stove Ceislica, P.E.
QA/QC
Rubino Engineering
Geotechnical Consultant
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ATTACHMENT B
PROJECT SCHEDULE
.
2017 Street Resurfacing- Northwest
Trotter and Associates.Inc.
Project Lead Phil Kazimier
Protect Start Date: 2/1/2017(Wednesday)
Today's Date 1/20/2017(Friday)
8 B S i i i i : il.cs- g. i. g. 1 i
Work 11 Cal Days Days cow 8 - 8 R 2 ' — 0 8 - g g
W83 Tisk Lead Predecessors Start End Days Don. Days Done Left r 1 2 3 4 5 6 7 6 6 10 11 12 13 14 15 16 17 16
1 2015 Cala.Street•Design Wed 2/OIMle•W}ininA 82 _ 115 0 115 y _--
1.1 Protect schen M..tna Wed 2/01117 Wed 2/01/17 1 1 0 1 I
1.2 P.oseem Cars Wed 2/06/17 Fn 3(24/17 32 45 0 45 ....M
1.3 Sib Review or Caleclor Streets Mon 2/06/17 Wed 222/17 12 17 0 17
1,4 Protect Adrwn..eon CaordnMroe 8 SenMiq Wed 2/22/17 Tue 4/04/17 30 42 0 42 ■.....'
1.5 PWerwrwv Conshc.on Docunwnts and Esurete Wed 2/22/17 Tae 3/28/17 25 35 0 35 ■....'
1.e Sup of Work R.6nem.nt Wed 222117 Tue 2/28/17 5 7 0 7 ■t
1.7 Ebn Coordination end Rerew Mon 3/20/17 Fri 3/31/17 10 12 0 12 .■
1.8 Feel Conerean Doamenn.Schedule and Esbmae Fd 3/31/17 Thu 4/13/17 10 14 0 14 NMI
1.9 Adrans.for N.Pr►Bd Msu$n Thu 4/13117 Thu 4/13/17 1 1 0 1 I
1.10 Mang Dunbar*.ClwAcaeons ed AddeM/ms Fn 4/14/17 Thu 4/27/17 10 14 0 14 ,..
1.11 Md Op.arg.TaWMan 8R.wnw Mon 5/01/17 Mon 5/01/17 1 1 0 1 I
1.12 Prepare Feer Con.ects Mon 5/15/17 Fn 526/17 10 12 0 12 HITTITE
ATTACHMENT C
PROJECT HOURS AND TOTAL FEE
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2017 Elgin Street Resurfacing Program
Estimated Person Hours
By Task&Classification
Senior
Project Project Senior Technician Technician Clerical Level
Task/Description Staff Hours Cost Direct Costs
Manager Coordinator Project Technician Level IV Level III II
Engineer
2017 Street Resurfacing Northwest-Design _
1 Project Kickoff Meeting 8 8 4 4 2 26 $4,330 _
2 Pavement Cores 4 4 8 16 $2,432 $18,360
3 Site Review of Streets 80 20 140 140 380 $54,060
4 Project Administration,Coordination&Scheduling 20 8 8 36 $6,500 $10,370
5 Preliminary Construction Documents and Estimate 8 30 40 80 20 16 194 527,742
6 Scope of Work Refinement 4 16 8 8 36 $6,092
7 Elgin Coordination and Review 4 12 8 8 32 $5,336
8 Final Construction Documents,Schedule and Estimate 8 40 40 16 104 $15,632 $550
9 Advertise for Bid,Pre-Bid Meeting 8 10 18 $2,852
10 Bidding,Questions,Clarifications and Addendums 8 20 10 38 $6,632
11 Bid Opening,Tabulation&Review 8 6 6 6 26 $3,900
12 Prepare Final Contracts 8 4 12 $1,812
TOTAL 68 12 240 80 314 160 44
Total Hours 68 12 240 80 314 160 44 918 $137,320
Hourly Rate S/HR $189 $151 $189 $155 $134 5122 $75
Labor Cost $12,852 $1,812 $45,360 $12,400 542,076 $19,520 $3,300 TOTAL. $137,320
Note:Direct Costs Trotter and Associates-$550 Incidentals,Copying,Mail
Note:Direct Costs Rubino Engineering-$18,360 Pavement Cores,Soil Borings,Material Testing
Note:Direct Costs Trotter and Associates-$10,370 Additional 2016 Construction effort requested by the City Staff
Direct Costs I Direct Costs $29,280
Total Cost Total Cost $166,600