17-161 passed in 2018 Resolution No. 17-161
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
TODAY'S UNIFORMS, INC. FOR FIRE DEPARTMENT UNIFORMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute an
Agreement on behalf of the City of Elgin with Today's Uniforms, Inc. for Fire Department
uniforms, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: January 10, 2018
Adopted: January 10, 2018
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
f
Resolution No. 17-161
TABLED 12/2OL2017
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
TODAY'S UNIFORMS, INC. FOR FIRE DEPARTMENT UNIFORMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute an
Agreement on behalf of the City of Elgin with Today's Uniforms, Inc. for Fire Department
uniforms, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: December 20, 2017
Tabled: December 20, 2017
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
CITY OF ELGIN AGREEMENT FOR
Proposal Number: 17-050 for: Uniforms for Fire Department
This Agreement is made and entered into this 10 day of January . 2018 by and between
the City of Elgin ("the CITY"), a municipal corporation organized and existing under the laws of
the State of Illinois, and Todav's Uniforms, Inc., incorporated in the state of Illinois and having a
principal place of business at 67 E. Woodstock Street, Crystal Lake, IL 60014 ("the
CONTRACTOR").
ARTICLE I. DEFINITION. "THIS CONTRACT" as used herein shall mean this Agreement,
the Request for Proposals (RFP) including all documents referenced therein and the Contractor's
proposal response ("Proposal" and "Proposal Documents", collectively) thereto incorporated by
reference herein and attached hereto and made a part hereof as Attachments A and B, respectively.
The CONTRACTOR shall provide the goods and/or services all in accordance with THIS
CONTRACT. In the event there is a conflict between this Agreement and any of the Proposal
Documents, this Agreement shall supersede the Proposal Documents. In the event of a conflict
between the terms of the RFP and Proposal, the terms of the RFP shall control.
ARTICLE II. TERM. The term of THIS CONTRACT shall be for three years, with two one-
year renewal options at the City's option.
ARTICLE III. TERMINATION. The following shall constitute events of default under THIS
CONTRACT: a) any material misrepresentation made by the CONTRACTOR to the CITY, b)
any failure by the CONTRACTOR to perform any of its obligations under THIS CONTRACT
including, but not limited to, the following: (i) failure to commence performance of THIS
CONTRACT at the time specified in THIS CONTRACT or within a reasonable time if not so
specified due to a reason or circumstance within the CONTRACTOR's reasonable control, (ii)
failure to perform THIS CONTRACT with sufficient personnel and equipment or with sufficient
material to ensure the completion of THIS CONTRACT within the specified time due to a reason
or circumstance within the CONTRACTOR's reasonable control, (iii) failure to perform THIS
CONTRACT in a manner reasonably satisfactory to the CITY, (iv) failure to promptly re-perform
within reasonable time the services that were rejected by the CITY as erroneous or unsatisfactory,
(v) failure to comply with a material term of THIS CONTRACT, including, but not limited to the
Affirmative Action requirements,and(vi) any other acts specifically and expressly stated in THIS
CONTRACT as constituting a basis for termination for cause.
Notwithstanding any other provision hereof, the City may terminate this Agreement at any time
for convenience or any other reason upon fourteen (14) days prior written notice to the
CONTRACTOR without penalty. In the event this Agreement is so terminated the
CONTRACTOR shall be paid for goods provided and/or services actually performed, and
reimbursable expenses actually incurred as may be specifically provided for herein prior to such
termination,except that such payment and/or reimbursement shall not in any event exceed the total
amount set forth for the total contemplated payment provided for herein. Additionally, in the event
this Agreement is so terminated, the CONTRACTOR shall immediately cease the expenditure of
any funds paid to the CONTRACTOR by the City and shall refund to the City any unearned or
unexpended funds.
ARTICLE IV. DAMAGES. From any sums due to the CONTRACTOR for services, the CITY
may keep for its own the whole or any part of the amount for expenses, losses and damages as
directed by the Purchasing Director incurred by the CITY as a consequence of procuring services
as a result of any failure, omission or mistake of the CONTRACTOR in providing the goods and
services as provided in THIS CONTRACT.
ARTICLE V. GOVERNING LAWS AND ORDINANCES. This CONTRACT is made subject
to all the laws of the State of Illinois and the ordinances of the CITY and if any such clause herein
does not conform to such laws or ordinances, or in the event any of the terms or provisions herein
are deemed to be void or otherwise unenforceable for any reason, such clause shall be void (the
remainder of the contract shall not be affected) and the laws or ordinances shall be operative in
lieu thereof. Venue for the resolution of any disputes or the enforcement of any rights arising out
of or in connection with this CONTRACT shall be in the Circuit Court of Kane County, Illinois.
ARTICLE VI. AFFIRMATIVE ACTION. The CONTRACTOR will not discriminate against
any employee or applicant for employment because of race, color, religion, sex, ancestry, national
origin, place of birth, age or physical handicap which would not interfere with the efficient
performance of the job in question. The CONTRACTOR will take affirmative action to comply
with the provisions of Elgin Municipal Code Section 3.12.100 and will require any subcontractor
to submit to the CITY a written commitment to comply with those provisions. The
CONTRACTOR will distribute copies of this commitment to all persons who participate in
recruitment,screening,referral and selection of job applicants and prospective subcontractors. The
provisions of Chapter 3.12 of the Elgin Municipal Code, 1976, are hereby incorporated herein by
reference, as if set out verbatim.
ARTICLE VII. ASSIGNABILITY. The CONTRACTOR shall not assign, sell or transfer any
interest in THIS CONTRACT without prior written consent of the CITY.
ARTICLE VIII. AMENDMENTS. There shall be no modification of the CONTRACT, except
in writing and executed with the same formalities of the original.
ARTICLE IX. NOTICES. Any notice given under this CONTRACT shall be in writing and
shall be deemed to have been given when hand delivered or deposited in the U.S. mail, addressed,
if to CONTRACTOR, at the address set forth above to the attention of the project manager or
undersigned representative, and if to the City, to the attention of the City's Fire Chief, 550 Summit
Street, Elgin, IL 60120 or to such other address and/or authorized representatives as either party
shall designate in writing to the other in the manner herein provided.
ARTICLE X. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees
to and shall indemnify, defend and hold harmless the City, its officers, employees, boards and
commissions from and against any and all claims, suits,judgments, costs, attorney's fees,damages
or any and all other relief or liability arising out of or resulting from or through or alleged to arise
out of any acts or negligent acts or omissions of Contractor or Contractor's officers, employees,
agents or subcontractors in the performance of this CONTRACT, including but not limited to, all
goods delivered or services or work performed hereunder. In the event of any action against the
City, its officers, employees, agents, boards or commissions covered by the foregoing duty to
indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City's
choosing.
2
ARTICLE XI. PUBLICITY. The CONTRACTOR may not use, in any form or medium, the
name of the City of Elgin for public advertising unless prior written permission is granted by the
CITY.
ARTICLE XII. APPROPRIATIONS.The fiscal year of the CITY is the 12 month period ending
December 31. The obligations of the CITY under any contract for any fiscal year are subject to
and contingent upon the appropriation of funds sufficient to discharge the obligations which accrue
in that fiscal year and authorization to spend such funds for the purposes of the contract.
If, for any fiscal year during the term of the CONTRACT, sufficient funds for the discharge of the
CITY'S obligations under the contract are not appropriated and authorized, then the CONTRACT
shall terminate as of the last day of the preceding fiscal year, or when such appropriated and
authorized funds are exhausted, whichever is later, without liability to the CITY for damages,
penalties or other charges on account of such termination.
ARTICLE XIII. NO AGENCY. This CONTRACT shall not be construed so as to create a joint
venture, partnership, employment or other agency relationship between the parties hereto, except
as may be specifically provided for herein.
ARTICLE XIV. ENTIRE AGREEMENT. This CONTRACT embodies the whole agreement
of the parties. There shall be no promises, terms, conditions or obligations other than those
contained therein; and this CONTRACT shall supersede all previous communications,
representations, or agreements, either verbal or written, between the parties.
ARTICLE XV. EXECUTION. This agreement may be executed in counterparts, each of which
shall be an original and all of which shall constitute one and the same agreement. For the purposes
of executing this agreement, any signed copy of this agreement transmitted by fax machine or e-
mail shall be treated in all manners and respects as an original document. The signature of any
party on a copy of this agreement transmitted by fax machine or e-mail shall be considered for
these purposes as an original signature and shall have the same legal effect as an original signature.
Any such faxed or e-mailed copy of this agreement shall be considered to have the same binding
legal effect as an original document. At the request of either party any fax or e-mail copy of this
agreement shall be re-executed by the parties in an original form. No party to this agreement shall
raise the use of fax machine or e-mail as a defense to this agreement and shall forever waive such
defense.
ARTICLE XVI. COMPLIANCE WITH LAWS. Notwithstanding any other provisions of this
Agreement, it is expressly agreed and understood that in connection with the performance of this
Agreement, the CONTRACTOR shall comply with all applicable federal, state, city and other
requirements of law, including, but not limited to, any applicable requirements regarding
prevailing wages, minimum wage, workplace safety and legal status of employees. Without
limiting the foregoing, the CONTRACTOR hereby certifies, represents and warrants to the City
that all of the CONTRACTOR's employees and/or agents who will be providing products and/or
services with respect to this Agreement shall be legally authorized to work in the United States.
The CONTRACTOR shall also, at its expense, secure all permits and licenses,pay all charges and
fees, and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The City shall have the
right to audit any records in the possession or control of the CONTRACTOR to determine the
3
CONTRACTOR's compliance with the provisions of this section. In the event the City proceeds
with such an audit, the CONTRACTOR shall make available to the City the CONTRACTOR's
relevant records at no cost to the City. The CONTRACTOR shall pay any and all costs associated
with any such audit up to the amount of$900.
ARTICLE XVII. INTEREST. CONTRACTOR hereby waives any and all claims to interest on
money claimed to be due pursuant to this Agreement, and any and all such rights to interest to
which it may otherwise be entitled pursuant to law, including, but not limited to, the Local
Government Prompt Payment Act, as amended (50 ILCS 505/1, et seq.), or the Illinois Interest
Act, as amended (815 ILCS 205/1, et seq.).
The person signing THIS CONTRACT certifies that s/he has been authorized by the
CONTRACTOR to commit the CONTRACTOR contractual and has been authorized to execute
THIS CONTRACT on its behalf.
IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above
written.
CO TRACTOR CITY OF ELGIN
4anTitl—e 6Y t ame ichard G. Kozal, City Manager
FEIN NO. 2` vv 0�/
4
ATTACHMENT A
RFP No.1 7-05-Uniforms for Fire Department Due November 3,2017 at 11:00 am Cih•of Elgin, 150 Dexter Court,
Elgin IL 60120-5555 Ph: 7)931-56 A ail:den dPwci1 •ofel 0n.or
Proposer Name: .S
CITY OF ELGIN,ILLINOIS,REQUEST FOR PROPOSALS
INSTRUCTIONS TO VENDORS
The City of Elgin requests proposals for Uniforms for Fire Department.This proposal process and award of the contract are
made in confonnance with Elgin Municipal Code Title S.The City of Elgin rescivcs the right to reject any or all proposals,or
any part thereof,or to accept any proposal or any part thereof,or to waive informalities in any proposal,if deemed to-be in the
best interest of the City: PLEASE SUBMIT PROPOSAL IN DUPLICATE IN A SEALED ENVELOPE with the proposal
number.and name, time of opening, and company name.clearly marked on the envelope to the City of Elgin Purchasing
Department, 150 Dexter Court,Elgin,IL 60120 SSSSrCr�` Y ��.
Prior to proposal opening,a Vendor may-c5ftdt�modif or withdr w�)us prop sal by tttaklpg the request in writing prior to the
tine and date for the proposa,o��pg-A•'lI co eccions and ml odtf ns•mnst�b vet, a Purchasing Department in a
sealed envelope with a not�fion on hie emeli tnd�cati�n'gytba�[t•� ns a t�ttodifit:aho_ii orctton to the original proposal
submitted,and identifying the proposal by,nameftttrmber aril openmg.iifltt `? "
ti
Q yQ,,.ti �, .
Proposal awards ma e�by�tlie ►ty-Cbunctlt`ot the City of Elgin may be corrected'or amended mtthe le dtscretion of the City
Council prior to the ctty�s exec`utiontand delivery of a signed agreefym`ent:to a Vendor. ^wF t�
�,-.�..•'1`^ r �,! t
C"�� th..•i % O it�{'ity °. � �•1�Ji}Y"'
Proposals mtt t-be signed'by,6-authorized.o�ial.of the contractors o�tl,�to tion Nand the name of�the�O�f1'i��and title typed
below the signaAtrzrProposalsimust be sealed"in an envelope clearly marked.with proposal narie"and{due' e'�tten thereon:
Faxed prop6salsju illmot,be accepted.No proposal may be withdrawn•after the'salieduled'ebsmg.ttrne rt�ecesptof proposals
for 60 da_vsVAOWd.shall,be made withm�60 days
unless award da`tre is extended.
Purchases titade`bve Ctry of Elgin are exempt from the payment°of federal excise«txcand State ofIllmots sates and any
such taxes most net}be included in thelpmposalapnces.,Unless otherwise indicated, deliveries are FOB desanahon Elgin,
Illinois. ) �`�r1Ctif�Tr��, , r : ); Rio ++ srn
t / `S.A +tom `ti�`d T l' \ r�5+. „tT
In the.cas�e�o_f a co=nfrlt ticnyeen unigrice rand e�xtend�ed price,unn�snc�shtill take pr�e�dertce.. ff.goods�'oyrdelivered or
services are po.,perffa 4d within4c.a"fi�•a_me.?spyc�fied the.Request fot Fiopo�al:(or:�`l�e�rc nofi a is crfied,within a
rcasonable hniet ftame)�the City of Elgin+reserves the right to cance'llthe order"on "heceof. �
' c! `+i� �. }1t dl;,h Ef tr.• 1`x� a, j&..F +
If required ifi the s7e6ificcaations,the jVcnd6f must submit with'its proposal a ce�rti fled 6 kor=p1oposa4bo�d to a amount of
five percent(5%)of the taraLbase proposal.or othet7amount indicated herein,payable WA*Ctty of+El��;asua,guarantee that
at"rr -'— �. z .. �.v r .r-, a r t ,f-- -t, 3 -� -
the selected Vendo w l s g ,'aAcontract and.p"ro de y,requ_ired bonds 6r tnssuurpp��wTth�r, �days'of iecciving the
contract.The proceedi OFthepTWssal guar,_teeisha?1�}bacorn the property ofrhe City�fJ6rf M y,reason Ebe selected Vendor
withdraws its progasallbefore its exptrduon•or:c'ammlprovtde a signed contrac4bbOds and/orirnstuancxg�rnthin ten days after
j { ?'
award.
Proposals will be constdet~edon g�tisYcom—p.,l*ymg,su�b�ntially with spec�catz pravt cach':t anon or alternative is
identified and describeddinQattaachmeet_tt�to 1thefpr5p-R k Gttp,�-flbgiitsreeg" e�tsa�e right determine whether such
deviations or alternatives are,acceptiible Brand n mes•that may'beiment,oned in.rq�cifcations as used only as a reference to
n �3 r s� 1
the tape and quality of goods de5rrcd�ess�thar�wtsc mdteated
The selected Vendor(s)must comply with1iiII 4W-s,-� a regulaaonslp�erta�uung to public contracts as adopted by the State
of Illinois and the City of Elgin,including but not limit -P of prevailing wages.
Proposals must contain:
1.A signed TaxlCollusion/Debannent Affidavit
2.A signed Agreement.If awarded a contract,a fully executed copy will be sent to you.
3.A completed Bidder's Employee Utili72tion Form(if you employ 5 or more persons).
4.A signed Sexual Harassment Form.
5.Any other information or materials required in the specifications. 4
Proposal announcements can be found on the City of Elgin Hume Page
w%vw.citvofeIpin.o re.bidslaspx
1
Elgin Fire Department
Uniform Apparel Proposal
The Elgin Fire Department is seeking proposal submissions on various uniform apparel items. Awards
will be made after a review of the pricing, exceptions and adherence to the proposal.requirements and
.specifications. The location of the retail store will be a determining factor during the review of proposals
received. The proposal is broken into three groups;bidders may bid on an individual group(s)or all three
groups.
Pricing shall include all del tvery,a ater ns, and= ewtng0 bietxis "that are provided by the City.
Delivery of stock items shall beYwnthrn?14 days.ofLthe ceipt of oi4=12Deltve of items re uirin custom
d wA y r� q g
embroidery shall be with" of�theArecetptrofkorder-`Denveryrttnne',of1custom order items shall be
quoted within 14 day of`the �t etpt of".o,�rderQItemsr 'll be deliveered�tnC,t c�onditibn that will require no
alteration or completion on,the prt.of t1ie,Ca �
Bidders shall haveja retail store thin.50 the trifles of City,of Efgin.
Winning pr pqs�r(s)steal providepinitial and ongoing`meassuurementslorf a l'd nand fti#tt�ne personnel.
Records o such.measuremerrts shall be,maintained by-the winning proposers)aad t�sed.fasiipart of the
__if + b. `,ti psi
ordering process, Measurements shall be_ completed within�seven days of the=receipt ofthvrequest.
The Elgin►_Firer Depaamnent will�place.,,orders on an a&,,needed basis tand no minimum`order,shall be
requireVMe selected proposer(§)shallthavelin stock sufficient quantrtieslof all 1tehWgWarded�to outfit
10 personnel4t any tame.
AP
til t4
The narnev hrandspecificationare ant_endedYto�Ides�cribe�apparel,sofa erthiii
wIN Proposals for equivalent apparel rtems}will be considered(A_n),,de`v Main&om•the.speerficau":`shall be
~_> Ls- { 1 l' :L>>. -` Na . ;.� T' A .s,. . ]al 1
listed on a sepa�tate=sheet and submntted:witl the proposal'Compl'ete;prodilctiliterature and�'Fspmfications
for the manufactiuer'sttewm being propos 1 must be.insluded!Pno`tAtheawiaidingaf�apop`s lV"a sample
x•:1 t S L 'a L _ titi YI t v L 1j 1E? �.n`trc
of any or allrof the �temsxproposed maypbe tequeste&,1"f a sample o'requested,,tttshMl berprovrded within
seven days' rec�e/ipt of,the.requ
tf 1'
The Elgin Fire Department4consists of'l`Chjef r 2-Assistant Chiefs 3 Ba hon t^htefs, _ Fire Code
1.� �,�� �' .od .mot
Officials, 7 Captains,32 Lreute/nantsard 87 Firefighters.
��rc ... 7,, j �:r ..t i•.�dri .J'^IY .Meg 1
Contract duration shall+b�twoyears,nn,len&kh� th�afo nej^yearrenewal�Ericesquoted will remain firm for
the duration of the contract, from�January 1,12018 toDecember 3>1 �2020'with two one year renewal
options. .,. x J t
Group 1 and/or Group 2: Vendors desiring to bit evaluated equal items,where applicable, in Group 1
or Group 2 are required to submit one(1)sample of each item on which they will be quoting a price. For
comparison purposes, sizes shall be as follows:
Shirts: Neck 16 '/", Sleeve 33"
' t
Trousers: Waist 36"
Dress Blouse: Chest 46"Long
Jackets: Extra Large
Sweatshirts: Extra Large
2 I
1
Group 3: Vendors desiring to bid on items listed in Group 3 are required to submit one sample of each
item on which they will be quoting aprice. Size 10.5 -11
Samples shall be delivered not less than five(5)days prior to,the announced date and time of the bid
opening to the attention of:
Assistant Chief Bryan McMahan
Elgin Fire Department
550 Summit St
Elgin, IL 60120-4219
qr
;roc Y.fi r'•,�1i\ i y't<`�
Included with each sample shalltbee suppo rttngjproduct mfonnattoh er ng fabric,construction, and
care and cleaning of,t�h egannen t.�
At
Vendors shall be res _onstblejfor.retnevin i bid'ts.sw ed.
p , g err samples a er-the'' tthet
Any questionssregar"i the un form,appai-el!item requirements' an ed to
Ift
Bryan McMattaa�Assisi nt�Fire Chtefp
McMahan b@cjo-adgin.org
} `.
Any questions regardui tbertequrremeiits of the contract,�proposdl.process, or City pu�c; sing policy
can be dtirec `to, '_ t
a
Daina g
De'N e'ff-nliasin
p.-+..: SYf .+ � -. !!t lam` ,�, a'.;,zJ(••t �,VFW ei i1:. t' M5
Denye?D`@crtyofelgln.org r i�- u _ I
pjr r�
The item.numbersimay have p.ossibly;ehar�tged since the publishtingPofYYtl s locum If a �ugd ed item
number is:found,please contact.Datna`DWye vitlfl e'c`orrect number WihWdendum`�canbetissued.
qQ
'•.. F r L t '.0=y'•
3
ATTACHMENT B
Group 1 - Work Shirts
Dress Uniform Shirt
Polyester Dress Shirt
1. Elbeco Textrop(style#310&313)
2. Flying Cross(style#35W7800)/(styl,?#35W7845)
3. Blauer(style#8670&8675)/(style#8670W&.8675-,W)
Short& long sleeve, shoulder epauletsgtwo+breaWip kets Rii�h fl ps,and military creases
Sized for both male& female�etsonnel� '
Color: White and Blue. Mediumor�Lt l " •' .
►��
Badge holder abov e,leftbreast pockettittrtetag:ltolder abovetl j t=hreasttpocker
Bid pricing to inc,luelthe sewing cif Elgin Fire Department patch oii _sIeev and'�Y,�e,rican Flag patch
cam -'3,i� •,-*. m - Liu
on right sleeve with,white ongold.and fie ld-facing:fotw{�ard. Pa hes will-be supplied bye , gin Fire
i w._ s. nL ,t� v x r-x 2i rr �,- .•nr r -Manufaa4urer !Styie%Vend
o -�t na
a
Pei
we.!VTiitte
� -�'� .i!•,:f�f�N t{ . X72 isfY-; ! `\ i. b��A;a.—,-�-n•Ri.
r!=`; ��1.,1 � ���Sil• �„/� !� .tea
Work °A1dmintstratrveLSlaff�V
Pot -estef/Dkron:blerid "
' at 1 I !
1. Elbeco.Dutymaxx?(style#580&� 80)'
�',o::� ., r h= }tai �"+��' � �'�� �� f �•.. '�
2. FlyingiCrb"ss,(style#?45W6600&95rZ6600), � t v `
3. Blauer(style#8900X 8910) 4$
S
Short&long steeve,should&L' aul&s;two breast ockets with fl send tnth c>`eas
�F �, :.'t�� _.. �_....�.�aP , t tart'
Sized for both iet,tata persorutel
Color: White
Badge holder above 1e43}trPast pockc(iiametag ltvlder.rabove.rtght=breast pocket
Bid pricing to include t}iv se�nn;� f Elgip.- tre�Dep�} ent p h�onlefi sTeeve a d American Flag patch i
on rishtt s) %•c tvith %vh4e or•"�gcild a d+fteld�facmg !I:. es- b ,supplied by Elgin Fire j
nufaet.�rer'x°. 3tg1e�,U4nror p� Untt�� ` ,,� -
n Price' `T$fai Price �Es4ttnated ±x
1 !
S ,
E10 S 5
,
Work Shirt- Lie.uie,jarxts
Polyester/Cotton blend
4
1. Elbeco Paragon Plus(style#P867& P877)
2. Flying Cross(style#ISW5400&85115400)
3. Mauer(style#)8421&8431)
4. Lion(style#1271-10&1571-10)
Short& long sleeve, shoulder epaulets, two breast pockets with flaps,and military creases
Sized for both male& female personnel
Color: White
Embroidered badge above left breast pocket, embroidered name and rank above right breast pocket.
Art-work to be provided by the Elgin Fire Department,-
Bid pricing to include the sewing of sleeve and American Flag patch
on right sleeve with white or gold-;and,field'faci g forwards Patchest'v�Wib°e=supplied by Elgin Fire
a� 4 Tt y
De artment. _e` ,,,!"'. Z r V� ?e F
,c qtr s 7 u '��r' t .7 - 'w ♦ ♦1.,, ✓' m '-n Va. -'S" a-^-, ,r,,,� 7" '1s�
fManufactureryl ,Style/VendorE#� Unit prybir ��7otai Pnce� ,� Estrmated_ n;y#
t�r7� x'� Ff F' }%tti I�eIItlC,r�/�/`�it �i.+.ss 7
_ '�c-�. - •Y• •�+
L&r' a i y
Work Shim 'Capfains,_�nd �at>alion Chiefs q A � r=
J
Polyester/Cotton;plend `r 4 r
1. Elbeco�P ragon,Plus(style#P867t&iP�877)
2. Ftymg Cross(style# 15W5400&858.,400) ' s
m{r(st06i 8421&84313. B cz
y �✓ !I j ri
4. Liori;(style#1271 i0&1571-10) '
C .ter r, 1 t.k � z �-�lr• � -� "� �-� ?�t",r'-1;T.�:-x
' z
Short& lcng s eeve, shoulder epaulets, twoibreast;poskets with flapsand txulttary creases-,0� ;
Sized for b Xth tnele�. fe ale personnel.:
Color: White �
Badge hoiden al ove l (;br���t pock.. r�i,negdg older above kight easfFpockeL
w ; Cy 'x+n''
Optional: left breast pocket,_embroidered name and rank~abovemght breast
C �1 ( s r s uy
pocket. Amvorl.to b pr��tnt d b}aie}✓;gtn Fire Department
Bid pricing to incltile she:scwtn of lrlam F re Department ptcfl on left sleeve an d merican Flag patch
on right slave xvi'.) « ,,�c;sg`�ld.at�d fiie)ditacin� oiwaid Patches'willtbe�snp'lle�d by Elgin Fire
De artmert.. _ ri �y 'i tl� Y 2ii � 4� ,
anufia`trer, I �1EejVendorr# Unrt?Prite�� `voYaliPflte h x 'Es4iinated=
J k112;_ t L ':t, �..i'� ij��j`- .Y�� F"�=Z i�t L �.rsu �.< �-,•� r �Y'.
. k
-o •a s
5
Group 1 - Pants, Skirts & Shorts
Dress Uniform Trousers
Polyester
1. Men's
a. Elbeco(style #=1;S50RN1
b. Fechheimer(style#38200)
c. Blauer(style#8650) 3`n �
2. Women's �Y ,�1t"=s�� fir . 3
a. Elbeco(stye#E8945CC)c
b. Fechh.e+mer,�style#4H38223)�
Color: Dark Nav ;PNd� Blue`
Bid price to indude
°•y'sa"•^' - a € i z �^t s-r-a- i �4r•c-^--f. A„R .-•-:�7 v� :, r "2�..� 'h.
PAar ac urerj ,!Style/Uendur,#;ter �LUnd,Priceb szfs fatall i � t�Es4ima4e ;-� �{
!De_ltve_r
t, C-7a2,y
.taY.SC�rS��s••i: 1.Sj,rJ.� .. �'� Vii. fc��:',f. `!.`:l' ' ,1T13 Aii:s• ���1 .
tf � P �Eft�. �•ti; ; �h�f���. ."'(' �i''� Q •r
jil
Work Trousers intni-ntrAt 'e Staff�''�
r N
Polyester/Wool blend.,
1. Men; *•a I,. 4� < s -z �- �S
a beco%style 4E1360R)
b.= �Fechtle: +er.ist}tleit4728v) ; 4
c.��#°�18LF.r {Ilv Y{.? -
2. Womert',st`
"��`` (� j
a. Feehh `i'm ,(style:#47290) V.
Color: Dark Navy/Navy
laid price to include;winin"i+7 k,:: % ` = �a r.v `r
r ..'-* - � - -- s {,..f, �-� - ',� •S- b -� a -...-sa. ' � ( •�-�•^-fs-. ..z- ,,i5 a Y�
ttu 4y�e�'Ytnr�or ter Unit Price f �, tYoYailPelce.t _: LEs4ima4ed .
_YQeli �k,� rt. 1 Defiyeey T"trr�e_,
r
1-7 AUS S
a
t
I
6 !�
f
Work Trousers - Line Personnel
65%Polyester/35%Cotton blend
1. Men's
a. Elbeco(style #E814)
b. Fechheimer(style#48200)
c. Fechheimer(style#147400)
d. Blauer(style#.8821X)
2. Women's
a. Elbeco(style 4 E9814LQ
.tip F hA�`C
b. Fechheimer(st;:le#t4nn8z50)� ,` ��F �� '
C. Fechheimer',s*vle#47n!►OWT)r �
Color: Dark Navy/Navy Blue
A-
Bid price to
'S r rT""'a.. n •-'"x•!ca'.q 7 ('."x' "'M. .,R:3' 'L':+satr�t-f'�'� v-=xYG-•S>�
�flA�11i�3Ctuf f�-r`�` sStyle/Ventlot�� 2Un1t�PcKe���� fiotal Pnte�-�K'���.�sttrnated�
tl- r; � � w �• ;
t <. *� ���,1"' .r �^ 7r z�v ( �<'-�-�w�. � `? fr � �j!J:=c> � .,3• � s,.'`Tt�rT;Y+G..� •..i�`n
.<_.s�1hl.,....�.�,�;y
r a � 1=; ,` 1`�.
Work-1oUet?s?.0 rgo atylle., l.i.-noTersonnel
65% Po_lyye_stei;/�350 '4Y+::
1.
<i
a Elbeeb(style ##1614 f
p .
.b� ectihe��.^.er(s�l�#i1Q4480.0)),;
.c.i",Ik 1 of(style##882$•1
_
2. Wom ns '
a Elbec 'style#;11614LCN)
Color: Dark Navy/Navy}s lue
Bid price to include s,cu,�rtri �;v` 3
.' .1-r•.•v:.�ax;`•- h, r '^ t '�Y L �i73 >.t4�v r 7��YYe"^-tr•P^*' �-v"- Yi "C� �'�.ii '
4Menu#abYurer l� �Z��ef d�ndor`r�tiJnit PHce; 'Teta1
�� pa
r st'1 _.4 t F ,Fzi•'i ./ E_. Qe{ld
aqS
F
7
|
� |
' |
i
Skirts
Polyester/Wool blend
1. Fechheimer(style 11138C3J)
manuffict
ice
Work Shorts Cargo Stviii., Pe�rso
Poly/Cotton.13lend
CAABYwl�e,r S e `-"I -.
2 vvu .
Bid price V,
rl
' |
. |
| !
/
|
'
/
Shorts \ '
100%Cotton Stib—'s
1. Sport Tek'
z Evaluated ayin` � \
all �
�
Sizes will m:: unmo . |
Bid � �c � (
' �
Artwork<oUc �
Color: —
i
'
| �
�
�
,
'
/
'
|
8 |
|
Group 1 -- Bo'1ts & Ties
Trouser Belt
Garrison Belt
1. Boston Leather(style#6505)
2. Dutyman l.eath�r(;i�:r• 1'�).'.T)
Style: Standard &. basket Nveavc
Color;.Black
Buckle: Silver or Gold
rsrry I V s
v> I M nu ac dx ler rPrrew c1d 'T� -NQ
r.
i}
...��,_ ..1 ."". s 2s�t_. �-1� t.�`�•'�
I�.LSI� t.-\-7 I ( v'_.�� ".:�`:ar'' — h--�•�4 1���Iw'Z•IV Op" a..i
VV
Uniforme
1. Wolfmark{stria=N !-ISO-060) f�ur-in-hand style r �� r'Y h_
2. W frn rli(stt,e'tGO� �4?ii ��J},="rlip�on style
3. Se!8roa"mf 'J�rorne�'s crossover t e(style##90156) .. '//fit
4. Eva{uated ({� t c
Color: Black .,` ,-
-wee
"F
P+ anufacture ;� ���3E c iiiar 3► �SUnrt Prue 4,� ;Total�Piice Est>mated ~
Q
ll
Wa� e r5 C' +i±;" k ) I } ri ,�, s `�sr1•
IM
z � -� � jam,
Group _ 6� { 3s � ,
Dress Cap i:iref ght:•er, r f":Ltf c.✓�
1. Midway(styl(;03.14)
2. Keystone{�I,jl� ,• .�'�:;n?.,'s
i
Color:Nav
Manyfacturer �.y � Ei��'�e v?q;rjLt r�; , uS�IS�'rtCer y.+ 3�'�,�g<'�OtaSi�rlCe rt�'i.?f"• ¢ESt)maied
{ 13�tive Dehve Ti rr}
9 i
Dress Cap - Officers
1. Midway(stylo 411 3)
2. Keystone(style#IX2)—'-Nomen's
3. Evaluated equa:' f•.;,-Women's cap
Silver Cap strap(style -4 M-0321-S)
Color: White
an ty e en 0 1:
III 110VUUN\ b)
Dj�y
IA fim 10 .
I Jz V71 V
Dress Cap - 0-n-cIA ff,;-
1. Midway 41131
Y.
Gold Cap stpi&g t-y c
Flamed visoN(4tyld-lqf I)
Color: WlQef�.!--
R
v e e - mj a
g
10
Group 2 - Polo Shirts, Mock T's, Sweatshirts
Polo Shirts – b'it'e .gi1_E`rs
I00%Cotton
1. 5.11 Professional Polo(style #41060)
2. Flying Cross(style UA 10)
3. Elbeco(style_ r"i-I-S!21
Sizes will be: Small t' 1,01 a0i 4X1;
Embroidered badoc on t,i;]t bieact,embTbtdered r ame;&rank of lefttls (above pocket). Artwork to
be provided by the rluin Fire Department Viz, ��Z F'��
1 ;P .� tt ,
Color:Dark 1Nlavv o rJay _ �;. J � lu �3sf
rs.�z... dr- '-' ti It r •. f �. 1 rw -�- ,T? , L.A r i L. yq� } ^rr•_.I Ci`s w+:-�] 'fLSq
tldanufacturer �� ,1 h;xL�,dcr#Y + 11�tt PriceN, ltT�tai Prig!4 Estima8ed'
i.L j2• 1 l t 1 1,l
�}j�aftr•' h!�-.° :.' �' .`3�Z � _' ? v t�''p+f'�'�{� )�.•n—ski,�=xy,-:3%=t�rt'C.1"..F �•iys'3LV�'.�'.�'�k sy�ys �- -h�"J;
?1 'V�( 1�4 4 F��-t�pfy��, > (:. --cT4���.UYGiIY �� �s•�.`�}s ftl�i�tl i FAI� _�.0?i?i�
/; x — - �. ----� •� �c p,ti�x 3',
sly d ~•� -- ---- -.l� ._� °�..,r< _-�, k�l€�.r:_._'°.�' i'• 3'.
Mock Tdrueiiec
100%Cotton'
L
1. Poft;AUthnf`; .�-.'t} " t •� Lr
2. Evaluates)
NA
Sizes will be Aai 1l,,:ro;tgh 4XL
Embroidered letters{:,. .:c{. 'Li:r(?;uetc:ci )o t�en3left breast. Artwor t4 b
Department prix) e-U by4t3le Elgin Fire
Colors: White;J\H' 1;Ili(r18Vy: �Yfl?:'!l%C1L}f: � �}�• 1y �d�y. t1 � s?3
'c#- t t'{ 1
iVtarrufac4r�rei;• ,L ,tvl�jvctrlori#,, + Ut11t VriCEn �l Prl?C @uif�izL ar{fat afffiato
•t ,`M`g , PDelivetc: �f eiive ypT[ertar low, I' l_....-1-._.t-r ..Y .IL V'!.�.�.� 't��: wit gylp L S 4 57 Aa
Poly cotton fleece
1. 5.11(style 471
2. Evaluated, =u �
Sizes will be: Snail, .��•;,�:!;•>:�,_
Bid price to per Fire i)ehartment specification (department name on left breast,
employee i1arn: vl: :i_:L.:. ::•i.r:a , ai;o�c ^„_;ic ;. Artwork to be provided by the Elgitl . ire Department.
Color: Navy able 1
ll
i
cMani cturer ais Sx�ii/Vendor"#1 UrsftPrice° 's �1rTotallP a}} � aEs4imated -1,--
} 1. �t' ,f _y t -f>>.L- f:•�'t. rrl � > j:v f`A..'l L.�,. (Ii
' M�' ��__1 L4 .Deli _ _F De('fary, tee,.
Group 2 -- Ix vea,tr)an t s
Sweat Pang ` ; "
Poly/Cotton Fleece o ;
1. Port and Comparty{style #Pt§OP) s '�fi t i F, h ,• �t - ti
2. Champion:(st}!e 4F2,i
3. Evaluated equ.3; -
Sizes will be i
Small i �u;u.h 4YL -
Bid price to i uae ei r,oit try per l-irc: M pa tment�specificationi(department logo on le tbigh).
Artwork to b ill ,d d b� the Flgt.i r,re't�c aitnient
Color: NawU uP
"Y1'I YJ•Y _
Miff fdt'�UTPr+�Ki�b�i1/lt�`YtniC�dr ��I wx as E=a �g
3 A M 4 a 2*
4r -
1'i
#. , I �.n .i .1t � r. sr - r. ✓.
�.•,a. J ,
Grog
Ij-
r,-
t c �
Ball Cap
1 1
1. Flex-Fit � ,1�� �. •,•
2. Sanmar -
��,G
3. Evalva°.ed t�•ut,... ,� V; j
Bid price to inclacic r_r: `".;-6i.de:y N I�ir Jef artinent'specifiezti�n Aihvork to.he provided by the Elgin
Fire Departmcait_
Color: Navy r iu,
iManufatturei , i+/la j,Jk tel�tR .rii*rTrice ? {Total Price„t Estitr'ater +r, �
n .a..
---- — — — — ^7.
n-mutt..--- -- .Cg't.r•5.-------�-- ----.1��-; ��”-�
12
Stocking.Cap
1. Sanmar(style"l,-_F-90)
2. Evaluated equal
Bid price to include em!):-cJd,,_,ry per Fire Department specification. Artwork to be provided by the Elgin
Fire Department.
Color:Navy Blue
Rim
AN
Marz-
M, C
IF
Group 2w 'i &A_ilie L-0,
f 4 1
Dress
1. FechhiimL,i isty!f!f!388-C)
Bid pric.i.)"gto"
On (13 sleeve and mmcani g patdh
on right Fi6c"i C and,f,.e,d lacing- onward.: P,,iteNs v;ill besstlpplkcd
'
Department.
Color:Nay'.1Blue -
y
',,Mft,ppiee,,I U Price 1W
.—
Deft A V kry-I
K T
If
V
T.
Overcoat
)Zlt itt,-!�4�61iont-'t M"
2. Nev,,,orl 5.) W
jity!f? lf! omen s..
3. Evalu,atr
(1 .`C .;d;
vital l
R
rh 1,t*,M"c-e-,-,
W66 ii bcw 'rili.
7dq
-7
13
EMS jacket ,,gy�pp � u�3
1, 5113 in I Respz).7.6�r Parka(style 11421063) YOAVW
Bid pricing to include sc!ez:11 print 1"n ol, Scoichlite Jett f j ck t. (4 inch ELGIN and 3 inch
Rr on o j
FIRE direc!j),"Indcr -,�LGJ'ff)
Fga-67yfiatirer- Sf v-1'
el".Vendor.g.' Unit-Price' AEstim
Pei
17
Parka
2. 5.11 4 in Pat,0!
I Elbeco Duty jaelm
4. Slauer t3.Div'3-Sf.;-,ffonjkket(st,,,Ie
S. Eva1uate!y4,.i
Bid pricing 16 ificludo °14c nv!;W_2 Departmen; patch on ioft4eC%4 andiAmerican4~lag patch
on right vdioz f� ,,c_icy and ta-1;!jT fOrwaj,d.`*Patch&-, will be'suppljqd�by,;Elgin. ire
Department
Color:DLCIP-
N
wad d
r
10*1 W&,w-TIOeL-_T
Al
-K
4
V
14
Group 3 - ;,Shoes & Boots
Oxford
1. Bates,oxford style s1hoe(style 494'1*.P�
2. Bates,oxford sivlp.shoe(style#E22233)
3. =_VALa-.ed-qua;
T
anu
- -1`�� TOW;PNE90, Estiftiiit
'_-.. I n
'D HWPO_F-� li',
_e.
S '5
t ff
J.
J!
Oyl V5
Station S1,4-,
1. Conv6rse�,, si.yip-NC8175)'
NN
2. b,rW(st-.jieI834-6028)
3. Eva ated-equal
A
a i f to, mat
n I've&I r; �-z 14 U n i t,P ni C!
v -47j t,Q
;rte ,, f Z
�jj QP
MU
6 Inch
1. 1'r.o r k9od. s 6e )" owrmt boct 1,styie,#��34.:.62-18)
10
41111
2. Thc,,-'Vf c.S po 'fte tc'g{style 4WO-4 v
3. 5.11
i C 1 "r.18) V,
V
.10, cHen's
4. 5.11. 6" zip lbcot!stvli.i"I•l w
5. Evaluan- pq!
1 n, Mij.or .-v Unn.L�ric_ i;�ii tZ a 0,14�-�_T--R
5, l f 1za� � 8�{R ��5�
15
8 Inch Boot-.
1. Thorogood,side zip 8" combat boot (style#834-6219)
2. Thorocood,s;rde 7:r,8" boat with composite toe(style#804-7990)
3.
4. Evaluate,`
t ty;R;1V�-dd& r.
Unit
'T . .....
efi_ mew
7-
Reporting capability j
E-mail or website orclenh b,I i!y.
Return Policy for
WrQ rgsz-s ai idiiF-in.i's"Eke
s
-
Ex D e I i v e nj i rn� r 1'-,, r!% t 0 tr . t r: +s
In stock Items - _u
...... 4 4r
Deliver 6r�d c!elit,,erv. C-0
yChargeEr
Availability of S410s.
Special order ex�-e.ded dol.very twn_-
On-site m easurna:
rf t�-.rd • +t
Distance of ref61ff16&1►ii:ri T,ti co.
List of at least,
TERM OF AGR E_b'Aj:.*t.!T
LIST EXCEPT NI
,
R�' v"'4
SEPERA TEL Y!
-------.... ............
A
16
EXCEPTIONS
r
t
�Ri > (-• tiff s ���� ��f�G'� t
1. + _ •f ty�`� r jy � t s l�( =.}1 y�y�.'»�
s
i
17
n.,OF ELGIN AGREEMENT FOR
Proposal `umber: 17-050 for:Uniforms for Fire Department
This Agreement is inadc and entered into this_day of 2018 by and between the City
of Elgin("i' °C —Y") a Municipi corpoi�ltion organized and existing under the laws of ch�t to of Illinois;
and /n S in omorated in he tate of nd
having a pr r�l'ce of busiue:;s ai �lJ� 1. the
CONTRACTOR").
ARTICLE 1. DE F I t f[ION. "Tl•I,S CON FRACT';as,used herein shall mean this Agreement,the Request
Y it �--:..
for Proposals (RFP) including ail docuinerts referenced tnereui,and,the.Contractor's proposal response
(proposai)ihe!etu irvoriw utca by refirtnic he'r'ein and made aparti e cr dk,The CONTRACTOR agrees
to provide iile gor:ds and,ot st.tvices all•.ni a eordallce mili theRFF`ard COA,TRAC'fUR'S Proposal. in
the event Thar,, i; .nriFict ro entms;lthe proposal documents
4 W,_ 1 r -MTh `�•
shall superscc!;: !i i> n,eement •r :, . ` r �
KT
ARTICLE 1_I: ;t'(tPC.:0 IW01. . T!tc CONTRACTOR shall pni�hdetthetg 1or services described
in the RF-1-1 It u7Z: r*x,43-an t.terns coltainc 1 iflerl ill t k Y�5 yF
fai i1 � f'
v t. .
ARTiCi'E Iii. 13UNA ICV-4 r i re CON"° kATO' R s'Q; cotziriience the; of nance of THIS
CONTRA(�-iiitF)c,-T n.ixiiii,(1'.,iutly e.«r_•aied conu•act froin the City of i Igin\Teiln°of itZ-fIS"'G CT
shall be iai iluee is :,ith vivo c ni asr n•.,ie%val unions "
ARTiCII d\'. e�Ft'iv7_li_ T!ON. .=:,T,he followinglshall constituteievents of defaultunder«THIS
CON d!l�zC l pit �.'if i;.lT.ur:ii Pti1>T. T) t P.1;1'a'_'lon niad&•by the �:C)I�RACTQRRt(,stI�04�]�,b)
any fnrlurc h�:ct! �'tJ ti f?aGTt�T. = >in f-'onri any o its obli�;ations under THfSt�=* CT
,A I A..r" ) t !-'-'.t !.OITRI�.
,
ItICh]�L' t` <<t•+ .::lti' .:' .:fF:� iC til� !! �� \ :;Fe }11� h "l�1rt tr1;^.l;mmer�nG�¢e�{perfctlydi c&- , T S
CON t:l't z, I ti) sl'_ i:Y i° , , ,f,in `f,Sf&1NTRA(,.fgcia 1 ;: reason or cin-.um,tanddc Within
f.
the CCU.` r i t:�.'.'i- •'t. ! :.i.nr i,!c c.i. ,., t.'7ii+ ��tl,r ,t t, !!,, m`T�iIS C6,NTTRA with
sufficiert l,c�:,t; r , paid cquipri�nt w'1titiith sufficient :-aaterial,i!.ensureAhe corgi 16biln�q HIS
COTr( (Xy:l , i 1 ! ,1,c.:t;fctl t ,T t; dt1C^t0 3 CE L�!Tl:tOt G7. rCUmS{:trr.cr1Wti11[tl the
C01?'": _? . • <:r:t:.:l•lr: .. i:t; t1.1); f
'lie to to pe_fbtrn�CKIS t;ON;VIL (V 1,'Ak,manner
rcaso!n +', .'.+.:I ( . „1": Ir„!i•_ =..`•i i'” !I << =Rlljlrc,io 11i-oinplty )v;ouTfi m�aS+lt}lls `r^..rS�nit�Tle time
.1 /T i ; J t. � r�:.t, r'• -�+S'r
the scr,; t c :�: . 1-t v is, 1 ,IS err�r �tr:'t�r uo ntt�faotory;iv)� fi11.,,eyEo comply
with f" ti li filed-tbatheeAt ,ir6"ve Action t
�s s.;':� _t4tedTin„T1-IIS.r_.--'NTRACT as �
' , `: �:• � • � p:-e:•
consliti>t<m. •T11C CI l', lr temiiii64THIS U( NTRACT for +
1IS Zr)i?•..? ., . ..< l 11' il;.". ,i 7, `I ` ,itt{?1ilnbUCe
� )[il7ilt" .
at anytime
t
prior wituun notice to i
ti!r: . -L'n . fgreement i. terminated
` ''^.;i ,' ,:i . :! L:,.ic ?.r�,.: _::_! ::cl;<ir c.vices actuaiFy^•e: formed,and i
ided for here'r, prior to such
shai!not in any evcni exceed the total
lit:rein. Additionally,in the event
this ,�;;r.. `�;'trediately ceas:° t! r: expenditure
ofanV r:nc? ,;; ,:!turd in the f is ;:ny unearned
or une_ i :i:.. ? .. .
t
;
18
• I
ARTICLE . )_A7-6.AGV',S,- sums due to the CM..'FRACTOR for services,the CITY
may keep R)r u, ov:n the whole part of the amount for cxpenses, losses and damages as
directed by the Purchashii-,Direi,jor, by the CITY its it consequence Of IN-OCUring services
as a result of fan-v failure.. o. inisiqkc of the CUNT "A"..TOR in providing the goods and
sen,ices,-Ls
ARTICL11 1�1_ AND ORDINANCES. This CONIVRACT is made
sub--c..1:) 1111 tl•tf 1-iw,,ol :0 IM110-11IJ CITY and fany such clause
I ,
herei!-, :'.01 cf).'iforill io o.;nr mancesl.Purthe E v�i�iiaiiy of the terms or provisions
here] !:'iA'bne6f6rceab1z: f6i nlause shall be void
(the 01�: 6h-_ (:t"` 1 11,, thv. ;Fws )r.oFdiF5ances shall be operative
in lieu jiorc!c rights arising
out of or III con With-t1jis Ci)NTRACT shall e eircuiul,C o6�ft,of Kane County,
R.'- against
ARUCI V,�N.
wi, no,
.tl, ClArl!"-Migic `6o540
any cinplo 0-uJi- 111. 1 .1.•, 1,
--non tdMmply
:)lc affii�iativ-1
p c r i q r n)in,
..cd,-, sect; m require- 1, .i1',;�.31�,b ctor
(0 sul-Aiiit to 'C!"(.
wiiif those pp.-�UrLSIOW The
C 0 N,r R:A 0 in
Qrsons Nylic'l"
6spective
reoru;Oi -,i c�fj!_)'Z jiij,Ili ca:�, 0" e
NJ,
p.s."l-s! rl- -. 6 .1,�,i-- 76,
. ! t. .,. . rik -
col�ml_\1"A"", n h
are
ARTICLF VP,- V, i 11,v: ("DN'Tr iA.CTOR it} 11,.ot affgign, 6,-,tradfir any
P villltvl
17
J
inter.-. 2A,
-,-.1%icupt in 1 Rn writing and
ARTICLE 1".
executed"60! i
;n
shall be deemed to
ARTICLE ef� � w !:s
,.n:':r
have bee;: 'i *I -,-ed, return receipt•
Vi; -Ari it. j;,, Ifi�d'ibf i. Oste.
C
requested -,f the project manager
or undersignc.c; i"to 111z. of ihe'C,7:ii�Whiiager. •15C, 'Dexter Court, Elgin,
dz--Munate in writing to
IL 60120 or It•cr party
the other M
Cop,-ti.,:1or agrees to and shall
:-v avN
ARTICL .,E
indemnIN,
from and against
any and all
:::ly �.rtd all other l'or liability arising
out of or Z:11: :3L-,!-; 0:' I':1hgCnt acts Of c'.._I:Ssions of Contractor
-r%jTRACT, including
or Contract:,r',- offl� L! it 0,c ;),n liNniance of thiF.
but not i•,% • 0, �Cv %vnrk pcfl(ii-!Ted liery I inder. In the ev,,:n, of any action against
19
the City., its ol`fic:C;.-.
co,=crcd by the foregoing duty to indemnify,
defend and hold sh.-,!; bo iWonded by legal counsel of the City's choosing.
ARTICLE Vi. VA.U-HAt
........ _ rn3yn-31 use, in iay fonn or me(fium, the name of the City
of Elgin for public !`.:;,SIS pl'!;;! 1*te.!i Pennissio-P. IS-rhnud by the CITY.
ARTICLE XIIJ. Ai "I""PH U.
ATION.". "'scal year of'111c 1.he 12 month period ending December
31. The ;or16:1- for �ny subject to ond contingent upon the
t��*."
appropriation \-!iich in that fiscal;-;ir nd authorization to
spend such faiids
fivids Xot the discharge of the CITY'S
If, for any
obligations under tilt; a?id auih, iizedj, thm&-.ffiNTR-AC:T shall terminate as of
the last Cayo`ih_ �-.,Xhausted,whichever
v�such termination.
is later. r
A:3 11 A I. gcsqn,ace
as to:��6t6at
N"TRACT sh.all
so e a joint venture,
ARTICLE XV. NO, not be c6ii�d"'
partnership, f3 C.- co
.5 heret'O,,excc,. as ui8y be specifically
provided !763 1i Jn
a
ARTICLE' 0714--ff- 1 1) €:l-nis Oroyid-v.-d; ments hereto
and the bcd,,-'G*-
R,-A C T I
I 7.� A%f I 11-1j— 'r 0
R I -i% the parties.
ARTIC" 'i file It
There sh:01 't,4
n those o+i1'0i;1i; and this
F-
verbal or
CONTRA s a(.,
written, beMP-len tl,.;z P:?�.:
ARTICLP,' k1; ;" Vi i ii-eCh�n terparts, each of
which shall bt, Di; t! OF* ocQ a r,d tl c s 4 r i!e I#'ag r e mc --F,6'r e purposes of
executing ii-h- Z -0
z1 i 'bhire I�v 2-s iwiFshall be treated
f , i T an's
�ur-
in all
1 c this agreement,
transtriiIied :y� •0 ncu!-It signature and shall
have the sail J:j
shall be
considered (J?)CJ,,-1C Ath 'd b either party any fax
o -nia in to this agreement
r e 1. -,qi,
it
shall raise Ili -1 vvitive such defense.
1hat in connection
with the ir.`y lh,v lira!;'; JF•.1-- siate,city and other
requiremeni's. o.' !Iot io- ii.V :11:61icajjle -1-Nuir,,ments prevailing Wages,
minimum + JiJrit;iJf7
�i!,-Wls (n],1.6;D
4 will be
hereby c,.rti 1 agents who
.will
work in the United
States. <
-),,iv all chaivos and fees,and give all
notices 1 nt .i:!1-- i:-,( irk- :3ndyo- pl-od,,cts and/or services
to be pro, icqq -I !1 1,; P:1 i,,!`t any rcc- the possession or
COnATOl C-f
wil" f In the event the
Ao%
City prccccj-.; - o
H -,ant records at no
cost to On(.
amount of$900.
20
The person signirg TITS CONTRACT calfes that s has been au%Qed by the CONTP ACTOR to commit
be CONTRACTOR - .d riz *N"S CONTRACT on 4s behalf.
. - , , 0 -�d to cxectllc ; 1:
Bit WITNESS '\V i Ur Q Aw pal& hmt havo so ux,hw,we dy,itad year first above written.
IN NVITTIESS WHEREDY Ow punks We he m&M Umil hands the iay and year first above wHan.
CONTRACTOR UTY OF ELGIN
Namc nd tic: 1:11 ichaLdZ. Kozal
FEIN NO.
6
V
21
OP `
City of Elgin, Illinois
Certification Requ,iretnems .
Please submit all required furnts and documentationafutlyreoinpleted snd stgiitjcl;,Wtth yourpmposalx,��lo oroaosat will be accented
} -
without this information, r t o xrr
I. To assure compliance wtih_t CCtty of Elgin!s.AffiiTnative Actiuu.Ordmance,a4 contractors and vendors. Herein referred to
z L 7 r'.7 C A°. tL.B a `Q ?� s t1
.as"bidderst rue requestedto submit tIi6 following taformauon- 1 "r '� ,
a. Work`o anal}s+�a ingthc:6nclosed;Bidder's Employee Utilization t\�
b. Provide the mformaii6 a red in.Item d� •`i�� i � ?k `-
q 3 on the employee utilization form if the answer to l�ttestton#2 tin the form is
Yes fi
��RA, "PA
C. Provide e�N ntti n,committncnt outlming thetsteps'that the bidder plans to take m•the,area of recrtutmentAnd promotion of
P•�.L< .f�.•LC1.aL�p - 1 -:..-•
minonttes and females to assure equal employment•bpportuni (A copy of the bidderks affirmative a tiara pt n may be i
-11 -h j,.5
subm[tted utNeii of fhis requ6irement�) p�`� :��'4)� �`r*T°w���
C d, 5�x a''Ha!r�as ssm.�Ien�O'~t3 d l:gt l aneF�e,a b.-d1-Y e s must it F r s}e —'�2. sexual 2. o coitiplianLe w-ith.the C it �m i'
t
harassmert,forni enclosed a ith ihe�lnv(uattion to Pi " ssal j � {
3. The tindotstgned certt tcs that the,offerer.ls not delmquentstmttfe payment oftatiy taxtafhntmcteredrby .Illinois Department
of Revenue uol��s5+here is a pending proceeding coiitesttng die tax. ��,� k"i 4. The undersigre cenrfies.that the.offerer!s not bailed---from offering on this ljtclta on. al.. t of a cgnvictlon for the
b•. t-t2.iia'�ti'1. g1 ri s -..,, ,
violation of Sratetlau prohtbrUng proposal-nggutg or,proposal-rotating ' ek j
:y i ea 7 Iii
S. The succestu!btducr,agiees that•uppn acceptan 2'*the City of Elgin,the exec `lit tiiii Pj~joposal along with all i
instructio:ts,conditions.-and pECi ycahons a Stached�etyh`ereto constitute ab1 dmg' trace�h �` y:be enforced by,the city.
JO
Stgnattti+e Tile
_SS ! t ) 1 t C r
t 1^y� �,�^-f di��Sl�ty:�7�It�C
l Y
4r ,aA�drts9
LC I
Phone Number
Email Address
REIN No. 3X
I !
I
22
t
S
I
0
City of.Elgin, Illinois,, �,
.t:.�._ n
Equal Emlt3f-°.�=Went Written _ mrruhnentl�ii �tn��Y�
The written :rrnmiuncnt r uttered tt ttengf 4 of,•tli Btddjif:-Erfiplo�•�yee Ilrtxltzation Form shall:
1. Set out.,. t .;,e and,phone number dfltha bid"der s Egita('Etnpiopmentt0ffir�er.
2. Clearly i% , ,fyjthe,btdder's reciuit`men_t area and the percentage ofmmonftes ai2d f in the area's
popular= rc andalabor,fFC c aS - - l f�" `r d .
3. Set out .shat4thc biddr;r has done and'harsESet as,aa gooall 5 basureith&recrur e of rntn-'i _female
employe q':z, 3. i k (i4f{Y t
4. Set out.il i t r ,aet a sp.`etfic goals,to recruit minorities anp females for training programs* rotlte_rasimilar
opportubr, rE Evadable through the bidder's organization: `;.F `
5. Indic ata ; u r�,Consent t6 submit to the City of Elgin t`upon request lstatistical data eorfeetniwng itg ployce
tom{ l. ..r 'v B}►� ,�.,
compou� ur and',ecn,itment effprts anytime�during the teim of the contraet;L z;
6. Show%butde s oor.seni to distribute co tes of the written commttmenljio allpersons who,partttpatettn
recruitni u,`acrfetnnd;refple�rr`al andlsry{e e"ctio i anld ub�app�(L((airts•fbr�'(}theyy{{y,,{bidde�Cj?i'
tid' 11 .7 �u. ��'�'� d"' •'Y�i s:. nii4l`^.�,�y��•
7. Clearly sho .�rhat th bidder shall require allisubcontractors tf any�tb submit'-`a wrttie omen. om 1 in
fr I v i-#'"`':� 1S.F _'��• F'r!7' „ `�y rc! °Lti. .ev. ti -,�... P y g
with the<�hc t.regn rcmcnts 6f their afftrmattve.actron plan to the Ctty,of
„ F
8. Clearly ,t,, he bidder agrees th at A- _e
::ante)sh EIl not drscrtrale'agaAt>zstany plo �flrapplie�ar�t#ohiasts Race,color, i
religion; +�, tuti n,l origin,age„place,of++birth;iticeStty,ma italfstattts or',disab�itt �phys r�.a}or'mental)which i
will net �• torfei• � rh;the!perforutance ot;th jjob in question.";
Description of G tti tiTS.fnr Ciassiticagon Pur ose*iX*
f-��J�.m- � ���`�,.a
White: �t "ersons�havtng on�ms tri Europe,North Americaor��the Mtdd}E;Eest
Black: , , !erscrns h ivtng,ongirs to any of the Blacvi `I gfoups of Afn
Hispanic: 2 raisons o.fMakan,+uerto Rteatt:,Cuban`uCen 'Soutfi'rAmencan,or other Spanish culture
x
�iigtn,regardless t fjace.,,
k
Asian American: a!I persons havtng:otigv sr lthe TF&J&MO6 trtlteas a,the Indian subcontinent, or the ;
?:fie Isiands
American Indi vi: ,ersons having oribins in any of the original peoples of North America and who maintain
:'.'.oral identification through tribal affiliation or community recognition
i
t
23
1
t
_ 11
K't•hR
City f ElgI3-, Illinois
tY � r ,
.} c wd r.,i
Sexual Hars:ts. r:lent - ��y�uliti+es��ndl.-P rog t�t�, Y
�Yi
Effective July '3, ��rz`rWartpto,any contract with the Cttyof gginSn an le eligible biddei is required to
have written ri harassAenttpolicie ithat include at a rrunimum, ie�follaw g p r3it n:
• the illes=ca! ter=aal'har ssment't sp;A � 1� t, {7� , , k ?
• the definitiolt �!' ,kuM�harassment.undcr sta`fc law
• a description of examples!
• a vcndo=ar ,-,t -;>aS Ycomplaint_process including penalties and a-Aesscnptio ofr the means by which
✓�.r ! y +� f {gr
complaia=�r tiw::trlay complaindrrectly to management persgMel3other t e3a71eg d harassing
indtyrdua:: �
' t'�''T"=
• the legal:.zeaiurs'e investigative aaCOrnps t process'availablQ,thoughf the Illinrn 'iD��,t t of Human
..
Rigbts,!a++r o lll,zc+is Human Rtgh tsComrntssron
• �... ms`s. �C`I� t"'.
dircctionsv .j 1 r .s w cortta�t the departrilent aadlcommrsslotl -' T
o protectio;t e, tr ,i +t.aliatiomasprovid'e4 L, Section 6-:1011 of the�`HUman•Rig is Act
y tiinjj)r f 1 y �, v kt f�t�l
Zvi 1f f ~ VI
1jj ha
I hereby affirs), t.. ;..t.'610rganiz�tion-wh`uh . represent;has in place( ai hara�sa� ,p es which
include the :'r lr.cd ttPfimA atioii set forth ab rand herdb} sgre�e °furnish tt a Cit�ot*1El'gin-Human
Resources 1)�� �afl±rtenu
'With copyrof thOe of "ies t ,the o
F � .
(CY'SigpiffiaiffulTi tle y ` ` '+f 3 J 1 1,, Y.ijTu,-4•,�-k, t�. .[t ' ?,�`.'Af
Sexual hara'j. , Mined as-foilows.er rr r
h"y'f:• F, J. �T J U 1 L P'E 'faF-.a•4 +rki+ `t. 1
"Sexual ha::. -eans any=Welcome �w=iai ad��ancesFOr�quests�f r sexual favors or any conduct of a
�y
sexual nature.v,`,:�t submission to ieitly or im
4!; such conduct rs inatle either eRplplicitly a term or condition of
an individual's CR'' :,»-;lent,(2)submissron to or'.re}ephonrofs h conduct by an individual i.s used as a basis for
employment ,�_;:.� : :,,� affecting such individual, or (3) such conduct has the purpose or effect of substantially
interfering «=ith sr iti,fividual's work performance or creating an intimidating, hostile, or offensive working
environment.
Any questio;,,:4 1 r;rai=-.-.cting parties or eligihk, bidders concerning compliance with these requirements should
be directed lj�+ t'=c 'i;: of Elgin.- Human Department at(847)931-5607.
i
24
I
i
I
I
I
I
The ur,,,kr i�ned, on behalf of the undersigned company, hereby agrees to fully indemnify
and hold t'ht City of Elgin harmless from any and all liability,loss or damage including costs
of defcnNe claim,demands,costs of judgment against it arising from any complaint based
on unhw.ful harassment and/or employment action, including, but not limited to
termination, based on any protected category as provided by law,including, but not limited �
to, seximi t:rrassment resulting from the act of any member of my organization in the
perfortna.;Icr• of this contract.
Signature/Titl: 't ,
CoIri at `; L
u e
P y
3q IL a T'7 / i l jr $s a ,_�• r} -' r��
4 i Yl i
"t
r 'p'i't-• i
ZZ
r• 't. �
�y.' \ j
1 � S n Sll74 fl� 1• '�.ti1 ?r'
Y
f
t
r
25
I
(
i
0
•
City of Elgin, Illinois
BIDDER'S Ei ?l'I'E UTILIZATION FORIM i v.n>Sc�P"'s-
This report is reci . by the City of•Elgin and must•be�sttbttnttedf ore'the;contract can be awarded.
Chapter 3.12.100 nnative Action City'iCoritYacts ��•t. ty
1. N e; ,dr ss Biy � f'- D ��°.�.ya�a' fPro:"'
I MUM
Lu ri 'r= V �`''t^F. ��'S1'r .i�. a'•!Q,y4y>�i rT i
L TA
JOB CATEGORiii' 1 T ,t t 4 �C tI I ?)�r. `f+' '1i it ���j .6zi' � t• .
i ,ai ,�i!hites r B: I,- Hispanics k Asians or:q Amenl aaYi 1�Msntxity; Female(All
I FmP oyecs j' , °' Pacific �Lndi`an.�� (M4 4L d` ��'si�tegories)
F-11 tit } vt / i r /F M�% F 1 bA
91 Example:M lCa � 1 O/ 'O'. b F 3S -Ii2 4/0
�Z'
-• _ `� .> Cwt `Y � �1 _i'c"-` j 5{ •�.
1� rof{.`�• — !i. -ice 7 Rgl�'4
�. it � �}J J•�`�f/C 1Yas INW"
.4
l i I
r C
n
y a,e t r T I
r
_ _ L.. J.A'� F� �rim•' ^--"'-'°r� �LTV ii...,..
TOTALS4. t ,"
�.ff
Signature of C. ^_ial 7'Title T�It°pboaashitba�s•K n - Datc Signed Page
of
2. Have ya::.v cwarded a proposal by a:c Cit of Elgin?
1'es No i
3. If the a;:tf:.r lorir•:;:ion Q is Yes.pleas(.;::;r:it a cap} of the Emplo ee Uti`ization Form that was submitted with your last
succes.:.i ;nc•a'.:: ':c along with a fully curapi b_J copy c•f this form. 'ASS So � (4. Please sr:l•::; :aiding to the guideline.p::: 'i'.eci in the attached document,a written commitment proviq
employment An Employee is required for any subcontractors.
NOTT: In the -it e.. ^tractor or vendor,etc..?;rls to cv�,mply with the fair employment and affirmative action provisions of the City
of Elgin.the City::•r. •:+ s:•;t r actions may cancel,:crminaae,ur suspend the contract in whole or in part.
26
I
1 i
I
I
f
,
r
f
!
CITY OF ELGIN, ILLINOIS j
TAX/COI.:I;ti'Sli::/DEBARMENT'/PPI,t'AI.LIAIG WAGEILEGAL STATUS OF EMPLOYEES j
AFFIDAVIT
State of _ ss.
County `, j
h An
!
t
to jtrst duly sworn, hereby deposes and
�_ U
states: ' : t 1 y � I
4,
si'he zs"xt ie"�� �- 0 of the
aarl, inaktng,the`iforegc:tn;};r;.posal. -., � „��,r`�° �� ;
(2) that }kibiilerryis novbarrcd iYO.'n;,(,UahaccttinP.,WAh anyqitut*of c� ;o�ver�ment for any
reason,- tnclud ag buy not �inutedaw,debat�tent asrat�estil� v olauop�,o 720 Illinois !
Cgan oiled�Statutes, Seeuo�: 5133E-3 or 5/3'3,F� as amended. � G�
(3, ,I: io cotlusiori or aerccmont among other bidders or spectt $lziddersFto, oposal a
' :Ye, tYce o nttiervtse:'t;e.trfii-:c.ontpetiUon by agreem'&i 'has taketiiP`�e. r
(4' ,i�P bidder tsfnotFi':��1, ,sut.:rit in the payment,of6yrta adtntrtE;3tea I'ttxy{the Illinois
' iT t tm nt of Reveruc nt Ali,ie a pending proc et3tng,agntestbigffi tax.
i '1 g V t i�
(5). f aAl>,c bidder•`liereby certifies. [check/ l that apply) _
Ji;. erf� '�''� Fes,
' ..=s nMarecened anyinpces pf lgl nsaf�tHe�Tiitnois ,
Prevailing Wage 3010.0,1tetf
ntince.l�asibeen• `iue�ib ro5t�iitder, a copy of
s.: ti .lr
re`any such�ntice i�: r'c��.hed hereto. J "' � K�''"
the.f:vem .hat biddyeyr hs'sTtrcei`v d suchan otic any
11. f
-fir 7 T{ y }tom
d`ocumetitatta:;; " :tsti,r rg ihejTM Ut on oflany suc}�q ttce is attached i
tere to�
�,: ..c.. ;?..•.,r,�ttce:recetrvedlby bidder,the matter has been
Ta
resolved
t
(6), !tj: tits bidder hereby thaz it shall comply with the provisions of the Prevailing
1:,'as;c Act {8201LCS
27
(7) Tht,.i the bidder hereby represents and warrants that all of bidder's employees
lullor agents who will 1)), ,rividing products and/or services with respect to the subject
propoml and contract are at td shall be legal residents of the United States,and are and shall
D:!icgally authorized to p:::form any such applicable work and/or services.
Signature of hieith-r, if an individual:
M
ti
Signature t�f Bic}der,:if apartrietslup PuA rt
• ;t� i _ ilCTb6�8IIViFD7T1 to
(indicate Gc=�CCnI or.t,t�tiitted)l — -� _ befofe,
o 20
Si uie�fu i.dcle ,tf�aa�o oraUoti:. My oamrrttsstor� .,ptres; ht
r R
Fr ident-.
Secretaiyi:
+.J
Signature" f Bii.1, ifa limited ltabiliiy company fir
NY
Member or Wr, ta} „r i *, 4.Ji
�.• zz �y". �F i C.�.
• r� s' t � 1 - jj � 1a,�,
7 � h'
y
28
Today's Uniforms Inc.
I
References:
Crystal Lake Fire Rescue Contact DC Chris Olsen 815-459-2020
Huntley Fire District Contact DC Scott Ravagnie 847-669-2995
McHenry Fire Dist.Contact DC Rudy Hoirst 815-385-0075
Evanston Fire Dept.Contact Captain Guy Boliaux 847-878-9013
Northfield Fire Contact AC Tom Burke 847-441-3800
Additionally we have had the pleasure of doing Business with the Elgin Fire Dept. for many years.
i
I
i
I
f