17-112 Resolution No. 17-112
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT#001 TO INTERAGENCY AGREEMENT
#215246 REGARDING THE EXTENSION OF GRANT FUNDING BY THE ILLINOIS
CRIMINAL JUSTICE INFORMATION AUTHORITY FOR
TWO PART-TIME DOMESTIC VIOLENCE CASE MANAGERS AND
A SOCIAL WORK BI-LINGUAL INTERVENTIONIST
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, Debra Nawrocki, Chief Financial Officer, and Jeffrey Swoboda,
Chief of Police, are hereby authorized and directed to execute Amendment #001 to Interagency
Agreement #215246 regarding the extension of grant funding by the Illinois Criminal Justice
Information Authority for two part-time domestic violence case managers and a social work bi-
lingual interventionist, a copy of which is attached hereto and made a part hereof by reference.
BE IT FURTHER RESOLVED that David J. Kaptain, Mayor, is hereby authorized and
directed to execute all documents necessary in conjunction with the subject grant program.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: August 23, 2017
Adopted: August 23, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
Resolution No. 17-112
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT#001 TO INTERAGENCY AGREEMENT
#215246 REGARDING THE EXTENSION OF GRANT FUNDING BY THE ILLINOIS
CRIMINAL JUSTICE INFORMATION AUTHORITY FOR
TWO PART-TIME DOMESTIC VIOLENCE CASE MANAGERS AND
A SOCIAL WORK BI-LINGUAL INTERVENTIONIST
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, Debra Nawrocki, Chief Financial Officer, and Jeffrey Swoboda,
Chief of Police, are hereby authorized and directed to execute Amendment #001 to Interagency
Agreement #215246 regarding the extension of grant funding by the Illinois Criminal Justice
Information Authority for two part-time domestic violence case managers and a social work bi-
lingual interventionist, a copy of which is attached hereto and made a part hereof by reference.
BE IT FURTHER RESOLVED that David J. Kaptain, Mayor, is hereby authorized and
directed to execute all documents necessary in conjunction with the subject grant program.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: August 23, 2017
Adopted: August 23, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin on behalf of the Elgin Police Department
Law Enforcement&Prosecutor-Based Victim Assistance Services
Agreement 4215246
Amendment#001 to Interagency Agreement#215246
This Amendment#001 to Agreement#215246 is entered into by the Illinois Criminal Justice Information Authority,
with its offices at the,300 West Adams,Suite 200,Chicago,Illinois 60606,hereinafter referred to as the
"Authority,"and the City of Elgin,on behalf of the Elgin Police Department referred to as the"Implementing
Agency",with its principal offices at 150 Dexter Court,Elgin,Illinois 60120-5527 for implementation of the Law
Enforcement&Prosecutor-Based Victim Assistance Services Program and amends sections 2,4,and 40 only with
all other sections of Agreement#215246 dated February 28,2017,being unchanged and incorporated by reference
herein.
SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED
The period of performance of this agreement shall be from September I,2016 through December 31,2017.
Costs incurred before the execution date ofthis agreement may be charged to this agreement if included in Exhibit
B.incurred during the period of performance,and the Implementing Agency performed in accordance with the
terms and conditions of this agreement.
The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement.
SECTION 4. PAYMENT
The maximum amount of federal funds under this agreement is S 120.911.00 and is dependent on the expenditure of
matching funds as described in this agreement and Exhibit B attached hereto,and the performance of the
Implementing Agency in accordance with the terms and conditions of this agreement.
The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the
program described in Exhibit A.Upon receipt of the fiscal and progress reports described in this agreement,quarterly
payments will be made to the Implementing Agency.No payment will be made until all outstanding reports are
received by the Authority,including outstanding reports from previously funded Authority programs.In addition,
due to the unique requirements of the program being funded,the Implementing Agency may request that an advance
payment be made during any quarter and must include supporting documentation with the request.Requests for
advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless
and until the Implementing Agency is in full compliance with applicable state and federal laws and the terms and
conditions of this agreement.
The Implementing Agency must provide for the deposit of program funds,including federal and matching funds,into a
bank account in the name of the Implementing Agency,either depositing such funds into an account separate from any
of its other bank accounts or treating such funds as a separate line item per its budget and audited financial statements.
Federal funds shall be immediately deposited into such bank account.
SECTION 40.TRANSPARENCY ACT COMPLIANCE
The implementing Agency and Program Agency agree to comply with any and all requirements of 2 C.F.R.
§33.200 that are imposed on recipients of federal funds by the Federal Funding Accountability and Transparency
Act of 2006.The Implementing Agency and Program Agency agree to comply with the following:
a)To acquire and use a DUNS(Data Universal Numbering System)number.The DUNS number shall be procured
from Dun and Bradstreet,Inc online at www.dunandbmdstreol.com or by calling 1-866-705-5711.
Amendment#001
Federal State Grants Unit
I
City of Elgin on behalf of the Elgin Police Department
Law Enforcement&Prosecutor-Based Victim Assistance Services
Agreement#215246
Implementing Agency's DUNS Number:_010224772
b)To maintain a current registration in the System for Award Management(SAM)database.The Implementing
Agency must update or renew their SAM registration at least once per year to maintain an active status. Information
about registration procedures can be accessed at www.sam,gov.
The Implementing Agency's SAM registration is valid until: 07/27/2018
c)Shall provide the Authority with their Commercial And Government Entity(CAGE)Code.The CAGE Code
request process is incorporated into the CCR registration.
Implementing Agency's CAGE Code:_5CHL9
d)The Implementing Agency and Program Agency further agree that all agreements entered into with subgrantees
or contractors,shall require compliance by the subgrantee or contractor with the Federal Funding Accountability and
Transparency Act of 2006 and all requirements of 2 C.F.R.§33.200 including obtaining a DUNS number and
maintaining registration with SAM.The acquisition of a DUNS number and registration with SAM database is not
required of subgrantees and contractors who are individuals.
e)The Implementing Agency shall provide the Authority with completed"Addendums to Agreements' for all
subgrantees and subcontractors.Copies of blank Addendums to the Agreement are available from your grant
monitor.
Amendment#001
Federal State Grants Unit
2
City of Elgin on behalf of the Elgin Police Department
Law Enforcement&Prosecutor-Based Victim Assistance Services
Agreement 4215246
SECTION 41. ACCEPTANCE&CERTIFICATION
The terms of this interagency agreement are hereby accepted, executed, and where applicable, certified and ti
acknowledged,by the proper officers and officials of the parties hereto:
John Maki Date
Executive Director
(liriois Criminal Justice Information Authority
1,David Kaptain,Mayor,under oath,do hereby certify and acknowledge that:(1)all of
the information in the Grant Agreement#215246 is true and correct to best of my
knowledge, information and belief,(2)the grant funds shall be used only for the purposes
described in the Grant Agreement#215246,and(3)the awarding of grant funds is
conditioned upon the Authority's rcc ipt of this certification.
-,Onn��Y--..4 8/23/17
Da%idogaplairvF Date
Mayor
City of Elgin
1,Debra Nawrocki,Chief Financial Officer,under oath,do hereby certify and
acknowledge that:(1)all of the information in the Grant Agreement#215246, is true and
correct to best of my knowledge, information and belief(2)the grant funds shall be used
only for the purposes described in the Grant Agreement 9215246,and(3)the awarding of
grant funds is conditioned upon the Authority's receipt of this certification.
8/23/17
Debra N wTocki Date
Chief Financial Officer
City of Elgin
1,Jeffrey Swoboda,Chief of Police,under oath,do hereby certify and acknowledge
that:(1)all of the information in the Grant Agreement 4215246, is true and correct to best
of my knowledge,information and belief,(2)the grant funds shall be used only for the
purposes described in the Grant Agreement#215246,and( the awarding of grant funds is
conditioned upon the Authority's receipt of this certificat'
8/23/17
ey w,obodn Date
Chief of Police
Elgin Police Department
Amendment#001
Federal State Grants Unit
3