17-110 Resolution No. 17-110
RESOLUTION
AUTHORIZING EXECUTION OF A RIDE IN KANE PACE SUBSIDY AGREEMENT
WITH PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL
TRANSPORTATION AUTHORITY, FOR SERVICES DURING 2017
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and
directed to execute a Ride in Kane Pace Subsidy Agreement on behalf of the City of Elgin with Pace,
the Suburban Bus Division of the Regional Transportation Authority, for services during 2017, a
copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
RIDE IN KANE
PACE SUBSIDY AGREEMENT
City of Elgin
This Ride in Kane Pace Subsidy Agreement ("Agreement") is made this 1" day of January, 2017, by and
between Pace, the Suburban Bus Division of the Regional Transportation Authority ("Pace") and the
City of Elgin (the "City"). Pace and the City are sometimes individually referred to herein as a "Party"
and collectively as the "Parties."
RECITALS
WHEREAS, the City is a participating Sponsor of the Ride in Kane (RIK) program; and
WHEREAS, the Association for Individual Development (AID) is the lead agency and has secured
federal grant funding for the RIK program; and
WHEREAS, the Kane County Department of Transportation (KDOT) is providing a subsidy to the RIK
program; and
WHEREAS, the KDOT subsidy is distributed by Pace; and
WHEREAS, Pace hereby agrees to subsidize the City service under the RIK program by contributing
funds in an amount not to exceed one hundred ninety-one thousand two hundred seventy-nine dollars
($191,279) for Operating Cost and thirteen thousand two hundred thirty-one dollars ($13,231) for Call
Center Costs, provided Pace funds are available.
NOW THEREFORE, in consideration of the mutual promises hereinafter set forth, the Parties agree as
follows:
1. Term and Termination. This Agreement will be in effect beginning January 1, 2017 and ending
December 31, 2017, unless earlier terminated by one of the Parties upon sixty (60) days' notice to the
other Parties in accordance with this Agreement. Advance notice of termination due to lack of funds is
not required and termination for lack of funds will be effective on the date of the termination letter.
2. Pace Subsidy. The Pace contribution will not exceed seventy five percent (75%) of the Net
Operating Cost up to one hundred ninety-one thousand two hundred seventy-nine dollars ($191,279).
The Net Operating Cost is defined as Total Expense less fare revenue, the KDOT subsidy and the RIK
grant subsidy. The Net Call Center Cost is defined as Total Expenses less the Pace Call Center Grant
and the Pace Call Center Subsidy. The Pace subsidy will be calculated and distributed monthly. A Cost
Estimate Worksheet containing estimated ridership, expenses, fares and Pace subsidy for Net Operating
Cost and Call Center Cost is incorporated herein and attached hereto as Exhibit A.
3. Billing. Pursuant to the Ride in Kane Agreement between the City and AID, Pace will bill the
City monthly for the Net Operating Costs of the service including mobility management call center
costs, less the monthly Pace subsidy for its eligible riders. The City will pay Pace within thirty (30) days
of receipt of billing. Payment must be sent to:
Pace, the Suburban Bus Division of the Regional Transportation Authority
550 W. Algonquin Road
Arlington Heights, IL 60005
Attn: Accounting Department
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4. Incorporation of Recitals. The foregoing recitals are incorporated herein by reference and made
a part of this Agreement.
5. Amendment. No changes, amendments, or modifications of this Agreement will be valid unless
in writing and signed by the duly authorized official of each Party.
6. Notice. All notices under this Agreement must be in writing and sent by: personal
service, commercial courier, certified or registered mail, return receipt requested, with proper
postage prepaid, or email to the respective addresses shown below. Notice will be considered
delivered to recipient on the day of delivery if sent by personal service or commercial courier,
and on the second business day after deposit in the U.S. Mail if sent by certified or registered
mail.
Pace, The Suburban Bus Division of the RTA City of Elgin
550 W. Algonquin Road 150 Dexter Ct.
Arlington Heights, IL 60005 Elgin, IL 60120
Attn: Deputy Executive Director, Revenue Services Attn: Dave Walden, Senior Planner
7. Assignment. No Party shall assign this Agreement or the rights and obligations hereunder to any
other Party without the prior written consent of the other Parties.
8. Entire Agreement. This Agreement, including its Recitals and any Exhibit(s) attached hereto
and incorporated herein constitute the entire Agreement between the Parties hereto and supersedes any
prior understandings, agreements, or representations by or between the Parties, written or oral, that may
have related in any way to the subject matter hereof, and no other warranties, inducements,
considerations, promises or interpretations, written or oral, which are not expressly addressed herein,
shall be implied or impressed upon this Agreement.
9. Governing Law. Any dispute that arises as a result of this Agreement shall be heard in an
Illinois court of competent jurisdiction and Illinois law shall be applied.
10. Authorization. Each signatory to this Agreement represents and warrants that they have full
authority to sign this Agreement on behalf of the Party for whom they sign and that this Agreement shall
be binding on the Parties hereto, their respective partners, directors, officers, employees, agents,
representatives, successors and approved assigns.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly
authorized officials on the dates stated below.
Pace, the Suburba us Division of the RTA G of E1 '
By: By;
aL,�Thomas ss, Executive Director David tai ayor
Attest:
Date: Date: August 9, 2017 City er
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EXHIBIT A
2017 PACE SUBSIDY AGREEMENT
COST ESTIMATE WORKSHEET
2017 PROJECTIONS FOR: CITY OF ELGIN
RIDERSHIP 27,747
REVENUE HOURS 11,581
PROJECTED OPERATING EXPENSES
EXPENSES $ 675,126
REVENUE $ 101,324
OPERATING DEFICIT $ 573,802
PACE SUBSIDY $ 191,279
OTHER PROJECTED SUBSIDY $ 286,901
PROJECTED CALL CENTER EXPENSES
EXPENSES $ 66,157
PACE CALL CENTER GRANT $ 52,925
PACE CALL CENTER SUBSIDY $ 13,231
TOTAL
EXPENSES $ 741,283
REVENUE $ 101,324
TOTAL SUBSIDY $ 544,337
PROJECTED LOCAL SHARE $ 95,622
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