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16-132 Resolution No. 16-132 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHICAGO OFFICE TECHNOLOGY GROUP, INC. FOR MANAGED PRINT SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Chicago Office Technology Group, Inc. for managed print services, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk CITY OF ELGIN AGREEMENT WITH CHICAGO OFFICE TECHNOLOGY GROUP,INC. FOR MANAGED PRINT SERVICES THIS AGREEMENT is hearby made and entered into this 2nd day of November 2016,by and between the CITY of Elgin, lllinois, a municipal corporation(hereinafter referred to as the "CITY") and Chicago Office Technology Group, Inc., an Illinois corporation, (hereinafter referred to as the"CONTRACTOR"). ARTICLE 1. DEFINITION. This "AGREEMENT" as used herein shall mean this Agreement and all Schedules and attachments hereto,the Request for Proposals for RFP No. 16-036,including all documents referenced therein ("RFP"), and the CONTRACTOR'S proposal response thereto ("Proposal"), which are incorporated herein by reference. The CONTRACTOR shall provide all goods and/or services as required by this Agreement including, but not limited to, the RFP and Proposal. In the event there is a conflict between this Agreement and the RFP or Proposal documents, this Agreement shall supersede the RFP and Proposal documents. ARTICLE 2.SERVICES . The CONTRACTOR shall provide the goods and services described in this Agreement and the Scope of Work attached hereto and made part here of as Schedule 1. This Agreement covers both the labor and materials for adjustments, repairs, and replacement of parts necessitated by normal use of the printers listed on Schedule 2 of this Agreement("Services"). Services do not include the following: (a) repairs due to (i) misuse, neglect, or abuse (including, without limitation, improper voltage or use of supplies that do not conform to the manufacturers' specifications),(ii)use of options,accessories,products,supplies not provided by CONTRACTOR; (iii) non-CONTRACTOR alterations, relocation, or service; (iv) loss or damage resulting from accidents,fire,water,or theft;(b)maintenance requested outside CONTRACTOR's normal business hours or this Agreement, (c) relocation, (d) software or connected hardware, (e) hard drive replacement, (f)Thermal heads,process units, and fuser units for Facsimile Machines, (g)Thermal Heads and MICR Toner for Laser Printers, and parts and labor for all non-laser printers. Scanner coverage includes labor only and is billed annually. Zebra printers are service only. Replacement parts may be new, reprocessed, or recovered. Supplies provided by CONTRACTOR are in accordance with the copy volumes set forth in this Agreement and within the manufacturer's stated yields and do not include staples or paper.Supplies are to be used exclusively for the Equipment and remain CONTRACTOR property until consumed. CITY will return, or allow CONTRACTOR to retrieve, any unused supplies at the termination/expiration of this Agreement. CITY is responsible for the cost of excess supplies. CITY authorizes Equipment to be connected to automatic meter reading software and/or device or, if CONTRACTOR otherwise requests, CITY will provide CONTRACTOR with accurate meter readings for each item of Equipment when and by such means as CONTRACTOR requests. If CITY does not permit CONTRACTOR to use automatic meter reading software and/or devices, CONTRACTOR may charge a monthly fee for manually performing meter reads. If CITY does not provide meter reads as required, CONTRACTOR may estimate the reading and bill accordingly. CITY shall provide adequate space and electrical service for the operation of the Equipment in accordance with UL and/or manufacturer's specifications. Supplies will be via UPS Ground. All shipping methods, including,but not limited to,UPS Ground, Overnight, and/or Messenger Service, will be billed to the CITY. Special processing fees may be included for any method other than UPS Ground. Service provided outside CONTRACTOR's normal business hours or for computer/network issues will be at CONTRACTOR's hourly rates in effect at the time of Service. If, at any time during the Term of this Agreement, CITY upgrades, modifies, or adds equipment, CITY shall promptly notify CONTRACTOR. CONTRACTOR maintains the right to inspect any upgrades and modifications to Equipment and/or additional equipment and, in its sole discretion, determine whether equipment is eligible for Service. If approved,the Agreement will be amended to include such changes,including pricing modifications. Unless otherwise agreed to in writing, CITY remains solely responsible for any and all CITY data stored within the Equipment and the removal of such data upon removal of Equipment or termination of this Agreement. CITY is required to notify the CONTRACTOR of any additional equipment at CITY's site capable of using CONTRACTOR supplied toner. This will include any new equipment or existing equipment not included in the original contract due to errors or omissions. In the event such equipment is discovered, it will automatically be added to this agreement with the meter at the time of discovery or be added at the current flat fee rate. ARTICLE 3. DURATION. The CONTRACTOR shall commence the performance of this contract on December 1', 2016. The initial term of this Agreement shall terminate on December 1', 2018. The CITY shall thereafter have the option to renew this Agreement twice, and each renewal period shall be for a one-year term under the same terms and conditions, including, but not limited to, price. ARTICLE 4. PRICE. Unless stated otherwise herein, all prints will be billed per page monthly with any overages or per print/copy charges calculated quarterly. The meter count at installation or, in the case of owned printers, at assessment, will be used for start meters. CITY shall pay CONTRACTOR the Minimum Monthly Payment and all other sums within thirty(30)days of date when due and payable. The Minimum Monthly Payment entitles CITY to Services for a specific number and type (i.e. black& white, color, scan) of Prints/Copies as identified in this Agreement and will be billed in advance. In addition,CITY shall pay the Overage Rate for each Print/Copy that exceeds the applicable number and type of Prints/Copies provided in the Minimum Monthly Payment which amount shall be billed in arrears and is payable as indicated in this Agreement. A Print/Copy is defined as standard 8.5"x11"copy(larger size copies may register two meter clicks). No credit will be applied towards unused copies/prints. Pricing for this Agreement is set forth in Schedule 3 attached hereto. ARTICLE 5. TAXES. Payments are exclusive of all state and local sales, use, excise, privilege and similar taxes not including any corporate or individual income taxes. Unless CITY provides evidence of tax-exempt status, CITY will pay when due, either directly or to CONTRACTOR upon demand,all such applicable taxes, fines and tax penalties relating to this Agreement that are now or in the future assessed or levied. ARTICLE 6. TERMINATION. Notwithstanding any other provision herein, the CITY may terminate this Agreement at any time for convenience or any other reason or no reason upon thirty (30) days prior written notice to CONTRACTOR without penalty. In the event this Agreement is so terminated CONTRACTOR shall be paid for goods provided and/or services actually performed, and reimbursable expenses actually incurred as may only be specifically provided for herein prior to such termination, except that such payment and/or reimbursement shall not in any event exceed the total amount set forth for the total contemplated payment provided for herein. 2 Additionally, in the event this Agreement is so terminated, CONTRACTOR shall immediately cease the expenditure of any funds paid to CONTRACTOR by the CITY and shall refund to the CITY any unearned or unexpended funds for services not rendered. The following shall constitute events of default by CONTRACTOR under this Agreement: (a)any material misrepresentation made by the CONTRACTOR to the CITY, and (b) any failure by the CONTRACTOR to perform any of its obligations under this Agreement including,but not limited to, the following: (1)failure to commence performance of this Agreement at the time specified in this Agreement due to a reason or circumstance within the CONTRACTOR'S reasonable control, (ii) failure to perform this Agreement with sufficient personnel and equipment or with sufficient material to ensure the completion of this Agreement within the specified time due to a reason or circumstance within the CONTACTOR'S reasonable control, (iii) failure to perform this Agreement in a manner reasonably satisfactory to the CITY, (iv) failure to promptly re-perform within a reasonable time services that were rejected by the CITY as erroneous or unsatisfactory, (v) failure to comply with a material term of this Agreement, including, but not limited to, Affirmative Action requirements, and(vi) any other acts specifically and expressly stated in this Agreement as constituting a basis for termination for cause. Any of the following events or conditions shall constitute an Event of Default by CITY under this Agreement: (a) failure to make payment when due of any indebtedness to CONTRACTOR or for the Equipment, whether or not arising under this Agreement, without notice or demand by CONTRACTOR;(b)breach by CITY of any obligation herein;or(c)if CITY ceases doing business as a going concern. If CITY defaults, CONTRACTOR may: (1) require future Services, including supplies to be paid in advance; (2) require CITY to immediately pay the amount of the remaining unpaid balance of the Agreement;(3)terminate any and all agreements with CITY;and/or(4)pursue any other remedy permitted at law or in equity. In the event of default,remaining payment amounts due will be calculated using the average of the last six months' billing periods or the face value of the Agreement, whichever is greater, multiplied by the remaining months of the Agreement. Any delay or failure of either party hereto to enforce its rights under this Agreement does not prevent such non-breaching party from enforcing any such right at a later time. All of the parties' rights and remedies shall survive the termination of this Agreement. ARTICLE 7. GOVERNING LAWS AND ORDINANCES. This CONTRACT is subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement shall be in the Circuit Court of Kane County, Illinois. ARTICLE 8. AFFIRMATIVE ACTION. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of race,color,religion,sex,sexual orientation, ancestry, national origin,place of birth, age or physical handicap which would not interfere with the efficient performance of the job in question. The CONTRACTOR will take affirmative action to comply with the provisions of Elgin Municipal Code Section 3.12.100 and will require any subcontractor to submit to the CITY a written commitment to comply with those provisions. The CONTRACTOR will distribute copies of this commitment to all persons who participate in recruitment,screening,referral and selection of job applicants and prospective subcontractors. The 3 CONTRACTOR agrees that the provisions of Chapter 3.12 of the Elgin Municipal Code, 1976, are hereby incorporated by reference, as if set out verbatim. ARTICLE 9. ASSIGNABILITY., Neither party may assign, sell or transfer any interest in this contract without prior written consent of the other party. ARTICLE 10. AMENDMENTS., There shall be no modification of this Agreement, except in writing and executed by both parties hereto. ARTICLE 11. NOTICES. Any notice given under this Agreement shall be in writing and shall be deemed to have been given when hand delivered or deposited in the U.S. mail, certified or registered,return receipt requested,addressed,if to CONTRACTOR,at the address set forth above to the attention of the project manager or undersigned representative, and if to the CITY, to the attention of the CITY's Purchasing Director, 150 Dexter Court,Elgin, Illinois 60120, or to such other address and/or authorized representatives as either party shall designate in writing to the other in the manner herein provided. ARTICLE 12. INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR agrees to and shall indemnify,defend and hold harmless the CITY, its officers,employees,boards and commissions from and against any and all claims, suits, judgments, costs, attorney's fees, damages or any and all other relief or liability for personal injury(including death)and/or property damage arising out of or resulting from or through or alleged to arise out of any gross negligence or willful misconduct of CONTRACTOR or CONTRACTOR'S officers, employees, agents or subcontractors in the performance of this Agreement. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. ARTICLE 13. PUBLICITY. The CONTRACTOR may not use, in any form or medium, the name of the CITY of Elgin for public advertising unless prior written permission is granted by the CITY. ARTICLE 14. APPROPRIATIONS. The fiscal year of the CITY is the twelve (12) month period ending December 31. The obligations of the CITY under any contract for any fiscal year are subject to and contingent upon the appropriation of funds sufficient to discharge the obligations which accrue in that fiscal year and authorization to spend such funds for the purposes of this Agreement. If, for any fiscal year during the term of this Agreement, sufficient funds for the discharge of the CITY'S obligations under this Agreement are not appropriated and authorized, then this Agreement shall terminate as of the last day of the preceding fiscal year, or when such appropriated and authorized funds are exhausted, whichever is later,without liability to the CITY for damages,penalties or other charges on account of such termination. ARTICLE 15. ENTIRE AGREEMENT. This Agreement embodies the whole agreement of the parties. There have been no promises, terms, conditions or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations or agreements, whether verbal, implied or written,between the parties. ARTICLE 16. EXECUTION. This Agreement may be executed in counterparts,each of which 4 shall be an original and all of which shall constitute one and the same agreement. For the purposes of executing this Agreement, any signed copy of this Agreement transmitted by fax machine or e- mail shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by fax machine or e-mail shall be considered for these purposes as an original signature and shall have the same legal effect as an original signature. Any such faxed or e-mailed copy of this agreement shall be considered to have the same binding legal effect as an original document. At the request of either party any fax or e-mail copy of this agreement shall be re-executed by the parties in an original form. No party to this Agreement shall raise the use of fax machine or e-mail as a defense to this Agreement and shall forever waive such defense. ARTICLE 1 7. COMPLIANCE WITH LAWS. Notwithstanding any other provisions of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement, CONTRACTOR shall comply with all applicable federal, state, CITY and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing,CONTRACTOR hereby certifies,represents and warrants to the CITY that all of CONTRACTOR'S employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legally authorized to work in the United States. CONTRACTOR shall also,at its expense,secure all permits and licenses,pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this Agreement. The CITY shall have the right to audit any records regarding necessary permits and licenses in the possession or control of CONTRACTOR relating to the CITY to determine CONTRACTOR'S compliance with the provisions of this section. In the event the CITY proceeds with such an audit, CONTRACTOR shall make available to the CITY, CONTRACTOR'S relevant records at no cost to the CITY. ARTICLE 18. WARRANTIES. CONTRACTOR hereby warrants and represents that to the extent it may be applicable, it is registered with the Illinois Secretary of State's Office or has been incorporated in the State of Illinois; and such entity further hereby warrants and represents that it is in good standing in the state of its incorporation or organization. CONTRACTOR further represents that the person signing this Agreement certifies that he/she is authorized by the CONTRACTOR to commit the CONTRACTOR contractually and has been authorized to execute this Agreement on its behalf. CITY acknowledges that the Equipment covered by this Agreement was selected by CITY based upon CITY's own judgment. EXCEPT AS EXPRESSLY STATED HEREIN, CONTRACTOR MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN, INCLUDING BUT NOT LIMITED TO THE WARRANTY OF MERCHANTABILITY, WARRANTIES OF NON-INFRINGEMENT; OR WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, ALL OF WHICH ARE SPECIFICALLY AND UNRESERVEDLY EXCLUDED. IN PARTICULAR, BUT WITHOUT LIMITATION, NO WARRANTY IS GIVEN THAT EQUIPMENT IS SUITABLE FOR PARTICULAR PURPOSES INTENDED BY CITY. 5 ARTICLE 19. LIMITATION OF LIABILITY. In no event shall CONTRACTOR be liable for any indirect, special, punitive, incidental or consequential damages (including loss profits) whether based in contract, tort, or any other legal theory and irrespective of whether CONTRACTOR has notice of the possibility of such damages. ARTICLE 20. MISCELLANEOUS. (a) Jury Trial. THE PARTIES HERETO EXPRESSLY WAIVE TRIAL BY JURY AS TO ALL ISSUES ARISING OUT OF OR RELATED TO THIS AGREEMENT;(b)Severability. If any provision of this Agreement is deemed to be unenforceable, illegal, void or invalid,the remaining provisions will remain in full force and effect; and (c) Force Majeure. CONTRACTOR shall not be liable for delays or inability to service caused directly or indirectly by strikes, accidents, climate conditions, parts availability, unsafe travel conditions, or other reasons beyond CONTRACTOR control. IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above written. CONTRACTOR: CITY OF ELGIN: Chicago Office Technology Group, Inc. By: Q r / � K. , e/ / 'ichard G.Kozal,CITY Manager Name/Print: /V Q ply l{ (r�j Title: eedvtivt..4 1491 1 FEIN NO. 36-3206780 F:Uxgai DeptMAgreement\RFP Agr-Chicago Office Tech Gmup-9.29.16.docx 6 SCHEDULE 1 SCOPE OF WORK The following equipment and services are provided in response to the proposal submitted by the CONTRACTOR to the CITY Services and Requests Covered Under This Agreement The following services shall be provided by the CONTRACTOR to the CITY: 1. Deployment and Maintenance of Digital Devices: This is all-inclusive of equipment, maintenance,parts,travel,toner,and all consumable supplies except paper. CONTRACTOR shall clean all printers overed under this agreement annually. 2. Manufacturer Preventative Maintenance: Preventative maintenance shall be performed at the frequency prescribed by the manufacturer per copying/printing volumes or greater frequency as needed,and per the terms of this agreement. 3. If a technician cannot satisfactorily repair a printer,CONTRACTOR shall provide a replacement of the printer with a comparable model to the existing model agreement. CONTRACTOR shall ensure that the replacement device connects to the network and prints with existing drivers and controllers. This replacement device shall be provided at no additional cost. 4. CONTRACTOR will be CITY's exclusive source to encompass all service, supplies, and systems and provide a dedicated service engineer and team during the term of this agreement. 5. During CONTRACTOR quarterly reviews,CONTRACTOR shall provide detailed reports of equipment, technology and the service engineer performance. If any issues exist, CONTRACTOR will address solutions including replacement of technology and service engineer. 6. Performance Based Assurance Guarantee. CONTRACTOR guarantees that the equipment will perform to manufacturer specifications. CONTRACTOR will meet and exceed average service response guarantees of 4-6 hours. Phone fixes will meet and exceed average service response guarantees of 45 minutes to 2 hours. 7. CONTRACTOR shall open calls daily to assure completion. 8. If there are two consecutive calls within a week a Service Supervisor shall be notified. 9. If three calls occur within a month a Service Manager site visit will be provided to resolve all issues. 10. These programs will he reviewed quarterly with CITY. If CONTRACTOR does not meet these guidelines,CITY shall provide written notice to CONTRACTOR Sales Vice President,Tony Benassi, and allow CONTRACTOR 45 days to rectify the problem. If issues cannot be rectified to mutual satisfaction, CONTRACTOR will replace with a substantively similar system. 7 ** The Kyocera devices will be replaced with the following devices at no cost to the CITY of Elgin: Current Current Replacement Replacement MSRP Make Model Make Model Kyocera FS-3900 HP CPO 3015 $629 HP CPO $490 Kyocera P6021 CP3525N HP CPO $490 Kyocera P6021n CP3525N HP CPO $490 Kyocera P6130CDN CP3525N Kyocera M2035 HP CPO 3015 $629 Kyocera FS-2020 HP CPO 3015 $629 Kyocera FS-3920 HP CPO 3015 $629 K ocera FS-4000 HP CPO 3015 $629 Total Value $4,615 *The cost associated to the usage of each devices will be included in the Cost Per Image cost as set forth in Schedule 3. 8 SCHEDULE 2 Replacement Location t t ;'11-"tr a �� A Model Note CustService Brother HL-7050 series HL-52500N Code Permit Brother series Police TUI Brother HL-5370DW series Police Crime Color Laser Analysis Dell 5110cn PoliceJall HP Laserjet 4250 LaserJet P3010 DMS-ISP06 HP Series CLJCP4520 Legal-Kaitlin HP Series LaserJet 4050 PoliceAdminLaser HP Series City Clerk HP LaserJet 3390 LaserJet 1320 Hemmens Stage HP series Riverside Control LaserJet 4000 Room HP Series LaserJet 4000 Slade HP Series Police Evidence LaserJet P3455 Bench HP MFP CentreAdventure Brother DCP-7065DN Centre Membership Brother MFC-9450CDN Fire 4 Lieutenant Office Brother MFC-8510 HL-4040CDN PWAdminOffice Brother series HL-5250DN CentreFrontDsk Brother series City Manager Office Brother MFC-9450CDN ITS Brother MFC-8480DN Centre Preschool Brother MFC-J630W 9 d{33 ���� t#CC£ 1 pment �§}E Y � � Te�" N i5� f^ � &Sf Y e.L� A ����\M• lh{EL Location i �'�` � t 10 e Not Mike Leiman, Park'snRec Brother MFC-9330 Hemmens Butch HL-4040CDN Office Brother series Police/ARC Brother MFC-8510DN Police Brother HL-5250DNseries HL-4040CDN BluffCityColor Brother series Police Traffic HL-5370DW Supervisor Brother series HRPrintFax Brother MFC-8460N Police Lt Office Brother MFC-8710DN Sports Complex Brother MFC-85100N PWFIeetPrinter Brother MFC-8480DN FireStation 5 Brother MFC-851OCDN Dispatch Center Brother MFC 8950 Fire Dept Brother HL-2280DW HL-4150CDN PWMaiIRm Brother series HL-4040CDN PlanColor Brother series Fire3Color Brother MFC-9460CDN HL-5250DN Police Brother series FireStation 7 Brother MFC-8510DN Fire 5 Office Printer Fax Brother MFC-78600W NC-6600h, Firmware Ver.1.06 (07.11.21),MID Police Brother 84UA05 Riverside HL-5470CDN Instrumentation Brother series HL-53700W SladeCrew Brother series 10 ° s 6t 1: Replacement Location 5' ff Ma k od Note Adjunction Dell 3333dn Laser MFP 5330dn Mono PoliceRecords Dell Laser Printer 5330dn Mono PoliceAdmin3 Dell Laser Printer Dell B1265dnf PoliceTraining Dell Laser MFP B1265dnf Police Dell Laser MFP Dell 1130n Mono Laser PolicePatrol3 Dell Printer Accounting HP Laserjet 4050 LaserJet 4050 Human Resources HP Series CentreAdmin LaserJet 4100 North-parks/rec HP Series LaserJet 1320 CentreFrontDsk3 HP series LaserJet 1320 CentreFitnessDsk HP series Lasejet Pro Adjunction Wireless Printer HP P1102W Code License HP LaserJet 2420 LaserJet 1320 CentreManager HP series LaserJet 4100 Water Meter HP MFP FirelCaptain HP LaserJet 1320 series Centre Banquet LaserJet P2015 Office HP Series BldmCityHall HP LaserJet 4250 LaserJet 2100 Fire1Radio HP Series Hemmens Admin HP LaserJet 4100 Series LaserJet 2100 Cemetery HP Series LaserJet 4050 Purchase HP Series Fire HP Officejet 6500 E709a 11 k��Replacement YIP Location Make Modes r ' Note Wing Park Clubhouse HP U P2015 series PoliceFrontDesk HP Laserjet 4250 LaserJet 1320 Code Basement HP series Color Laserjet PoliceMJDCalor HP 4700 Police Admin HP CP4020 LaserJet P2015 PoliceEvidence HP Series LaserJet 4000 Legal-Kelly HP Series City Manager Back HP LaserJet 1300n IT HP U 4100 LaserJet 4000 FirelAdminOfr HP Series City ManagerFront HP LaserJet P3005 LaserJet P2015 Fire3 HP Series Airlite HP MFC-8510DN LaserJet Police HP P1505n Fire 1 Fire Prevention Bureau HP LaserJet 2220 LaserJet PolicePatrol7 HP P1505n LaserJet PolicePatrol9 HP P1505n Finance Colleen LaserJet 1320 Ptr HP series LaserJet Police HP P1505n LaserJet 1320 Legal3 HP series Fire7RadioRoom HP LaserJet P2015 Series MaintenanceColor Kyocera P6021 CPO HP CP 3525n 12 14#! 3 ns Replacement Location ;Make tYllloe ', Note Fire6 Color Kyocera P6021n CPO HP CP 3525n FireAdmin/Sandra (installed) Kyocera P6130CDN CPO HP CP 3525n Police Evidence Bench Kyocera FS-3900 CPO HP 3015 Finance Kyocera FS-3920 CPO HP 3015 Communications Dept/Police Kyocera FS-3900 CPO HP 3015 Legal 2 Kyocera M2035 CPO HP 3015 Police Kyocera FS-4000 CPO HP 3015 Parks n Rec Kyocera P6021 CPO HP CP 3525n Police Social Services Kyocera FS-2020 CPO HP 3015 FS-3900(NEW Police Records Kyocera 2/20/16) CPO HP 3015 PoliceMid2 Kyocera FS-2020 CPO HP 3015 Communications Dept/Police Lexmark MS811 Legal Lexmark T654 Police Lexmark T650 Police Lexmark T650 Police Panasonic OF-8000 13 SCHEDULE 3 PRICING CONTRACTOR shall provide maintenance at the following prices: Usage/Rate Breakdown N/A B&W Copies N/A Rate N/A Overage Rate N/A Color Copies N/A Rate N/A Overage Rate Usage B&W Prints .0085 Rate N/A Overage Rate Usage Color Prints .085 Rate N/A Overage Rate N/A B&W Flat Fee Units N/A Unit Rate N/A CLR Flat Fee Units NJA Unit Rate N/A Ink Jet Flat Fee Units N/A Unit Rate(Toner Only) Items Induded (check all that apply) Parts El Toner IN Other(Specified Below) items Exduded and Soesial Terms Labor Included. OEM and/or MICR toner is available at$.0102 BW/ $.102 Color per page. All covered printers must be networked. Any printer that Is not networked will not be covered for supplies or service. Usage will be billed monthly In Excel format. Rates locked for contract effective date of this Agreement. 3 and 4 year extension permitted at the CITY of Elgin's option request. COTG Diagnostic Apolicatiort In the event COTG 360 Diagnostic Application is not installed or a COTG representative Is required to visit CITY ofik:e to obtain these meters,a meter administration charge of$25.00 will be added to CrrY overage Invoice. COTG 360 Diagnostic Application Installed? YES ® NO ❑ Meter requests for non-networked devices should be emailed to the contact below.For multiple devices and contacts please submit a separate schedule A. Meter Contact Name(Print Name): Phone Number: Email Address: 14