16-122 Resolution No. 16-122
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH
LAYNE CHRISTIANSEN COMPANY
FOR DEEP WELL 1 REPAIRS AT SLADE AVENUE
WHEREAS, the City of Elgin has heretofore entered into a contract with Layne
Christiansen Company for Deep Well 1 repairs at Slade Avenue; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final , a copy of which is attached hereto and made
a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: September 28, 2016
Adopted: September 28, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
c_‘ O F E
; , # City of Elgin Change Order
ELGIN, ILLINOIS
PROJECT 409764
CHANGE ORDER NO. 1 AND FINAL
CONTRACT: Deep Well 1 Modifications(Bid No. 14-045)
SCOPE: The following items adjust the contract price to account for additions and deductions as indi-
cated below.
Agreed Unit Price 1: Fish Motor and Pump—Upon removal of the column pipe, it was found that the
motor had disconnected from the column pipe and fallen to the bottom of the well hole. This was de-
termined to be the reason for the lack of flow from the well. In order to retrieve the motor and pump,
the contractor had to spend considerable effort to "fish"the motor and pump from the bottom of the
hole. This will result in an addition of$22,859.50 to the original contract.
Agreed Unit Price 2: Remove Recoat of Column Pipe—Upon inspection of the column pipe it was de-
termined that the removal of the coating and recoating of the column pipe was not necessary. The pipe
is approximately 10 years old. This will result in a deduction of$2,100.00 to the original contract.
Agreed Unit Price 3: Certified Decommissioning of Existing Motor—The existing motor that was re-
moved and replaced contains a Mercury Seal. At the time of bidding, staff was not aware of the re-
quirement for Certified Decommissioning of the motor to ensure that it is not resold and causes a liabil-
ity for the City in the future. Staff determined that it was in the City's best interest to properly decom-
mission the motor to ensure all mercury was properly removed and disposed of. Additionally, staff will
work to ensure that this item is included in future bids. This will result in an addition of$7,857.00 to the
contract.
Agreed Unit Price 4: Increase Manhole Opening Diameter—The installation of 6 vaults included a 24
inch diameter manhole opening within the contract. In order to monitor and operate the specific equip-
ment installed within these manholes,the manholes will require more frequent ingress/egress, when
compared to entering the city's normal manhole structures. Therefore, staff felt that increasing the size
of the entrance hole would make the operation safer. This will result in an addition of$2,839.00 to the
contract.
Agreed Unit Price 5: Piping Revisions—The piping from the discharge of Well I was not in the configu-
ration or location that was expected when the project was bid. The existing high voltage electrical ser-
vice to the well was in direct conflict with the existing discharge piping. In order to remove the existing
piping and get Well 1 back into service, a reconfiguration and realignment of the discharge piping was
necessary. This will result in an addition of$16,564.80 to the contract.
Agreed Unit Price 6: Remove Flow Switches—The flow switches that had been required within the con-
tract were determined to not be acceptable for this application. Staff worked with the contractor to come
up with a solution to meet the same goal. This will result in a deduction of$2,020.00 to the contract.
Agreed Unit Price 7: Reuse Existing Vault for Well 5 Flow Meter—It was determined that flow meter
for Well 5 could be installed within an existing vault. The installation of the vault was not necessary
and was removed from the contract. This will result in a deduction of$5,206.00 to the contract.
Agreed Unit Price 8: Well 4 Pipe Leak—During the installation of a meter vault, an existing leak in the
raw water piping was discovered, and this required to contractor to repair the existing leak prior to com-
pleting the contracted work. This will result in an increase of$2,754.00 to the contract.
Agreed Unit Price 9: Well Access Fence Post Repair—In order to access Well 1,the contractor had to
remove a portion of the fence. After inspection, staff determined it would be in the city's best interest to
install a gate in this area for future access to the subject well. Staff hired a separate fencing contractor to
install the gate and took a contract deduct for the fencing repairs that would have been necessary. This
will result in a deduction of$1,633.00 to the contract.
Agreed Unit Price 10: Various Deductions through Unused Line Items—Many items were inspected
within the contract and determined to be in serviceable condition. Rather than replacing serviceable
equipment,the existing equipment was reused. This will result in a deduction of$27,410.00 to the con-
tract.
REASONS FOR CHANGE:
• The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed, and;
• The change is germane to the original contract as signed, and;
• The change order is in the best interests of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is being amended to increase
the original contract amount. The work has been completed in a reasonable amount of time,considering
the additional time for the challenges outlined above.
ORIGINAL CONTRACT AMOUNT: $371,724.00
CHANGE ORDER NO. 1 & FINAL
Agreed Unit Price 1 $22,859.50
Agreed Unit Price 2 $(2,100.00)
Agreed Unit Price 3 $7,857.00
Agreed Unit Price 4 $2,839.00
Agreed Unit Price 5 $16,564.80
Agreed Unit Price 6 $(2,020.00)
Agreed Unit Price 7 $(5,206.00)
Agreed Unit Price 8 $2,754.00
Agreed Unit Price 9 $(1,633.00)
Agreed Unit Price 10 $(27,410.00)
TOTAL FOR CHANGE ORDER NO. 1 & FINAL: ADD $14,505.30
PREVIOUS CHANGE ORDER(S):
None $0.00
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0.00
TOTAL REVISED CONTRACT AMOUNT: $386,229.30
The original amount of the contract with Layne Christiansen is $371,724.00. Change Order No. 1 will
increase the original contract amount by a total of$14,505.30, that sum representing four percent(4%)
of the original contract amount. The new contract amount, inclusive of all change orders is $386,229.30.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER NO. 1 AND FINAL
Agreed to this 14 day of September , 2016.
Recommended by:
WATER DEPARTMENT
By: Kyla Jacobsen
Title: Water Director
Date: ?A/4
Signature: —- '!�'
Accepted by:
LAYNE CHRISTIANSEN COMPANY
Party of the Second Part(Contractor)
By: ?74m,9-S R 1-/-k71-14"
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Title: A1% /, � O 7
Date: 9/04-0/,
Signature:
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Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Richard G. Kozal
Title: City Manager
Date: Septembe 8 2016
Signature:
F:\Legal Dept\forms\Change Order Form.doc