16-106 •
Resolution No. 16-106
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1
WITH B&W CONTROL SYSTEM INTEGRATION, LLC
FOR PHASE 2 OF THE SUPERVISORY CONTROL AND
DATA ACQUISITION SERVER AND SOFTWARE UPGRADE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an agreement on behalf of the City of Elgin with B&W
Control System Integration, LLC for Phase 2 of the supervisory control and data acquisition server
and software upgrade, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: August 10, 2016
Adopted: August 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT NO. 1
THIS AMENDMENT AGREEMENT is hereby made and entered into this 10th day
of August , 2016, by and between the City of Elgin, a municipal corporation,
(hereinafter referred to as the "City"), and B&W Control System Integration, LLC (BWCSI), an
Illinois limited liability company,(hereinafter referred to as the "Engineer").
WHEREAS, the City and the Engineer have previously entered into an agreement dated
June 10, 2015, wherein the City engaged the Engineer to furnish certain professional services in
connection with the Riverside Supervisory Control and Data Acquisition ("SCADA") Refresh
Project(hereinafter referred to as the"Subject Agreement"and the "Project"); and
WHEREAS, the parties hereto have determined it to be in their interests to amend the
original agreement to add additional phase 2 services for the Project including replacing the
SCADA virtual service with new virtual service that run the latest versions of applicable software.
NOW,THEREFORE,for and in consideration of the mutual undertaking as set forth in the
Subject Agreement, and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged,the parties hereto agree as follows:
1. That Section 1 C of the Subject Agreement is hereby amended by adding the
following to the end thereof: "The Engineer shall also provide for Phase 2 of the Project the
equipment and services described in Engineer's proposal dated June 10, 2016,attached hereto and
made a part hereof as Attachment A-1."
2. That Section 2B of the Subject Agreement is hereby amended by adding the
following to the end thereof: "A Project schedule for Phase 2 of the Project is included within
Attachment A-1 hereto."
3. That Section 4A of the Subject Agreement is hereby amended by adding the
following to the end thereof: "For equipment and services provided by the Engineer for Phase 2
of the Project added to the Subject Agreement pursuant to Amendment No. 1,the Engineer shall
be paid a lump sum of Thirty-Eight Thousand Five Hundred Dollars ($38,500.00), regardless of
the actual costs incurred by the Engineer unless substantial modifications to the scope of work are
authorized in writing by the Director and approved by the parties by way of written amendment to
this agreement."
4. That the changes provided to the Subject Agreement is provided in this Amendment
Agreement are germane to the original contract as signed and this Amendment Agreement is in
the best interests of the City of Elgin and is authorized by law.
5. That except as amended in this Amendment Agreement the Subject Agreement
shall remain in full force and effect.
6. That in the event of any conflict between the terms of the Subject Agreement, and
the provisions of this Amendment Agreement,the provisions of this Amendment Agreement shall
control.
IN WITNESS WHEREOF, the undersigned have entered into and executed this
Amendment Agreement No. 1 as of the date and year first written above.
CITY OF . IN
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-2 -
B&W Control Systems Integration
8678 Ridgefield Road•Crystal Lake, IL 60012
815.788.3600 office•815.455.0450 fax•re.bwc.n
June 10,2016
Mr.Jeff Luker
Water Superintendent
City of Elgin
375 W.River Road
Elgin, IL 60120
Subject: SCADA Server and Fix Upgrade-Phase 2
BWCSI Job Number 160582.50
Dear Mr.Luker:
The Elgin Water Department currently runs redundant GE'FIX Supervisory Control and Data
Acquisition (SCADA) servers at both the Riverside and Airlite treatment plants. Each plant
has one virtualized SCADA server and one physical SCADA server acting in a redundant pair.
The virtualization component was performed as Phase 1 of this Project. Elgin's SCADA
servers run an older version of iFIX (5.5) on Windows Server 2003 R2, which is no longer
supported by Microsoft.
The Phase 2 component involves replacing the existing SCADA virtual servers with new
virtual servers that run the latest versions of both Windows Server and GE iFIX. There are
no immediate Microsoft licensing costs to implement this Project because Elgin will not be
increasing the number of Windows Server licenses used under the Enterprise Agreement
with Microsoft. Likewise, there are no direct costs to upgrade to the latest version of GE
iFIX because Elgin maintains an active subscription to GE GlobalCare, which entitles the
Water Department to this upgrade.
Due to Elgin's fiber connectivity between the Airlite and Riverside plants, B&W Control
Systems Integration (BWCSI) recommends that each treatment plant host a redundant
virtual server from the other treatment plant. In other words, the physical host server at
Riverside will host both a Riverside SCADA virtual server and an Amite SCADA virtual server.
The physical host server at Airlite will do the same thing. This design improves reliability
because it allows SCADA to fully function even if one of the two physical host servers were
to fail entirely. In order to do this,some network hardware would need to be upgraded to
match the capabilities of the fiber connection itself. This equipment,along with the labor to
implement it,is included in this proposal.
As a result of this Project,the Elgin Water Department SCADA system will be more secure,
more reliable, and better positioned to implement future improvements, such as an
enterprise Historian.
ATTACHMENT A-1
iB&W Control Systems Integration Page 2 of 4
City of Elgin• 16058230
Scope of Services
Equipment
equipment Description
• Network Interface Card (NIC) for both existing physical host servers (in order to
facilitate cross-location SCADA hosting).
• Two(2)Dell Broadcom 5719 QP 1Gb Network Interface Card,Low Profile-Kit
(for service tag#s:43GGS52&335N552)
• Replace 100 mbps network switches in order to take advantage of the existing 10
GB fiber connectivity between Airlite and Riverside.
• Two (2) Cisco ASA-5506H-X firewall routers, rackmount kits, and
corresponding security services
• Two (2) Cisco CAT2960-X 24PORT 2 SFP+ switches and corresponding
SMARTnet subscriptions
• Two(2)SFP 10GB Long Range switch modules
• Four(4)Cisco 1 GB SFP Transceivers
Labor
pole, ct Mana ep ment
• Plan, schedule, and coordinate the activities that must be performed to complete
the Project.
Environment Preparation
• Create new Windows Server 2012 R2 virtual servers and configure networking.
• Two new virtual servers each will be created on AirliteHost and RiversideHost
servers(alongside the existing SCADA servers).
• Install additional network card into AirliteHost and RiversideHost to facilitate
cross-location SCADA hosting.
• Coordinate with Elgin IT to coordinate required network communications
between treatment plants.
• Replace firewalls and switches with new hardware.
• Activate FirePOWER security services on new Cisco MA firewalls to provide
insight into SCADA network traffic.
'FIX Installation
• Install'FIX 5.8 on newly created virtual servers.
• Migrate iFIX configuration from existing SCADA servers.
• Verify and test cross-location SCADA hosting.
- r
/r B&W Control Systems Integration Page 3 of4
City of Elgin• 160582.50
Client Acceptance Testing
• Retarget Elgin staff's SCADA access to new SCADA servers.
• Power off existing SCADA servers.
• Verify everything still working properly to Elgin's satisfaction.
Documentation
• Update SCADA Network Diagram and deliver updated PDF copy to the Water
Superintendent.
BWCSI Assumptions / Owner Responsibilities
• Owner will maintain fiber-based network connectivity between the Airlite and
Riverside facilities for as long as cross-location SCADA is implemented.
• Owner will make available to BWCSI appropriate IT staff in order to assist in the
planning and configuration of network connectivity between Airlite and Riverside
treatment plants. Owner IT will also assist in adding new servers to the domain, if
required.
• Owner will provide up to 10 days of site access for installation, programming, and
startup on normal business days between 7:00 am and 3:30 pm.Work past 3:30 pm
can be agreed upon as needed, provided BWCSI can secure the site(s) upon
departure.
• Owner will make available appropriate operations staff to verify proper SCADA
functionality during the Client Acceptance Testing portion of the Project.
• Owner understands that warranty on materials will be provided strictly by the
manufacturer. No additional labor or materials warranties are provided by BWCSI.
Project Schedule
BWCSI is available to begin work 6/27/2016.
Our estimated project schedule is as follows:
Task Duration
Project Management 6/27/2016—7/15/2016
Environment Preparation 6/27/2016—7/6/2016
iFIX Installation 7/7/2016—7/12/2016
Client Acceptance Testing 7/13/2016—7/14/2016
Documentation 7/15/2016
INIIIII
B&W Control Systems Integration Page 4 of 4
City of Elgin• 160582.50
Warranty
The warranty listed in the attached Standard Terms&Conditions document(Paragraph 13):
❑ DOES apply
® DOES NOT apply
Fee
Our fee for the above scope is a lump sum of$38,500.
This agreement is valid for 90 days from the date of this proposal.
Acceptance
If this proposal is acceptable,please sign one copy and return to us. Feel free to contact me
if you have any questions.
Sincerely,
B&W CONTROL SYSTEMS
INTEGRATION, LLC
- . - -:7-74-.7.---7,-- a41/74.7:4/Auswoh
Timothy R.Foerster Christopher T.Sosnowski, PE
MCITP:EA President
TRF
(:\Crystal lake\ELGNC\160582-SCAM Server And Ifbr Upgrade\1Q-INITIATION\160582 Proposal-SCADA And tfbc Upgrade(Phase 21.0oac
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