15-56 Resolution No. 15-56
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH WILLS, BURKE, KELSEY AND ASSOCIATES
FOR DESIGN, ADMINISTRATION AND PLANNING
ENGINEERING SERVICES IN CONNECTION WITH THE
OAKWOOD PARK SUBDIVISION IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Wills,
Burke, Kelsey and Associates for design, administration and planning engineering services in
connection with the Oakwood Park Subdivision Improvement Project, a copy of which is
attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 22, 2015
Adopted: Apri12, 2015
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 22 day of April ,2015 ,by and
between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to as"CITY")
and Wills,Burke Kelsey Associates (hereinafter referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Oakwood Park Subdivision Improvement Project(hereinafter referred to
as the PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW,THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein,subject to the following
terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY, herein after referred to as the "DIRECTOR".
B. An outline of the services to be provided by the Engineer include.
• Topographic and Utility Survey
• Survey to establish ROW
• Existing Conditions Drawing/ Data
• Utility Investigation—Televising sanitary sewer
• Structural Inspection of Bode Road Culvert( Lords Park Lagoon
• Geotechnical Investigation
• Development of Roadway Cross Sectional Elements
• Storm Sewer/Drainage Improvements
• Water Main Replacement
• Sanitary Sewer Rehabilitation(Point Repairs, Lining, Manholes, etc.)
• Lords Park Parking Access Evaluation
• Development of a Phase 1 —Ultimate Improvement Report and Cost Estimate
• Development of Water Main Improvements Plans, Specifications and Estimate
for 2015 /2016 Construction including Bid Assistance
• Development of Interim Improvements Plans, Specifications and Estimate for
2015 /2016 Construction including Bid Assistance
• Development of Ultimate Improvements Plans, Specifications and Estimate for
future Construction
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly as a
component of the Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the
project schedule.A brief narrative will be provided identifying progress,findings and
outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of
such work product for its records. ENGINEER'S execution of this Agreement shall
constitute ENGINEER'S conveyance and assignment of all right,title and interest,including
but not limited to any copyright interest, by the ENGINEER to the CITY of all such work
product prepared by the ENGINEER pursuant to this Agreement. The CITY shall have the
right either on its own or through such other engineers as determined by the CITY to utilize
and/or amend such work product. Any such amendment to such work product shall be at the
sole risk of the CITY. Such work product is not intended or represented to be suitable for
reuse by the CITY on any extension to the PROJECT or on any other project,and such reuse
shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the standard hourly rate of
personnel employed on this PROJECT in accordance with Attachment C, with the
total fee not to exceed $294,000.00 regardless of the actual costs incurred by the
ENGINEER unless substantial modifications to the scope of the work are authorized
in writing by the DIRECTOR.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee not to exceed$29,000.00 with no markup.
C. For reimbursable expenses.the CITY shall pay the ENGINEER the invoiced amount
not to exceed $3.000.00.
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D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
April 1,2015—(10%)
July 1, 2015—(50%)
October 1,2015—(75%)
January 1, 2016—(90%)
April 1,2016—(100%)
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports(2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination,except that reimbursement
shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
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made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition,if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing,or anything else to the
contrary in this Agreement, with the sole exception of an action to recover the monies the
CITY has agreed to pay to the ENGINEER pursuant to Paragraph 4 hereof,no action shall be
commenced by the ENGINEER against the CITY for monetary damages. ENGINEER
hereby further waives any and all claims or rights to interest on money claimed to be due
pursuant to this Agreement, and waives any and all such rights to interest which it claims it
may otherwise be entitled pursuant to law, including, but not limited to, the Local
Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois
Interest Act(815 ILCS 205/1.et seq.),as amended. The parties hereto further agree that any
action by the ENGINEER arising out of this Agreement must be filed within one year of the
date the alleged cause of action arose or the same will be time-barred.The provisions of this
paragraph shall survive any expiration,completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and
hold harmless the CITY, its officers,employees,agents,boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief,
including but not limited to workers compensation claims, in any way resulting from or
arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out of
the performance of this Agreement. In the event of any action against the CITY,its officers,
employees, agents, boards or commissions, covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any expiration and/or termination of
this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
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12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled '`Indemnification'' shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty(30)days prior written
notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
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In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
termination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex, race,color,creed,national origin,age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item,condition and other provision hereof to the same extent that
the ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase,clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
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The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said documentation
becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
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C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance
Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy
shall be provided to the City's Assistant City Manager prior to the entry into and execution of
this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and
to other participants which may affect cost or time of completion,shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and communications
by the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Joseph Evers
City Engineer
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
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B. As to ENGINEER:
Greg Chismark
Municipal Practice Principal
116 W Main Street, Suite 201
St. Charles, IL 60174
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood
that in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products
and/or services with respect to this Agreement shall be legal residents of the United States.
ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees and
give all notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this Agreement. The CITY shall have the right to
audit any records in the possession or control of the ENGINEER to determine ENGINEER'S
compliance with the provisions of this section. In the event the CITY proceeds with such an audit
the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to
the CITY. ENGINEER shall pay any and all costs associated with any such audit.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this Agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENG ► ER:
By �I By:
City Manager Name 'Tint:
Title: 10 Age eAl r
Att rt:
City Clerk
F:\Legal Dept\Agreement\ENGINEERING AGREEMENT-FORM-OI-23-I2.doc
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ATTACHMENT A
SCOPE OF SERVICES
Attachment A
DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
1. OVERALL
I. General: The Desgin Engineer will serve as the City of Elgin's representative for the
entire design and administration of the planning for the project as assigned by the City.
As such he will function as an extension of the City's staff and be responsible for
overall implementation and management of the project. The Design Engineer shall
include implementation of City policies, program administration, coordination and
monitoring of consultants and contractors providing overall management control and
direction to insure completion of the bidding and planning documents in accordance
with the City's objectives of cost, time and quality. The Design Engineer will work
closely with and report to the City Engineer or his designee. It shall be understood
that the Design Engineer will act as the City Engineer on this project and shall
coordinate with other City entities such as the Legal Department, City Clerk,
Purchasing Director,Water Director, Sewer Director and Street Director. The Design
Engineer shall be responsible for acting as the City Engineer on this project in regards
to Federal, State and County issues as well.
2. Law: The Design Engineer is expected to understand all State, County and City Laws
governing the implementation of his bidding and planning documents.
2. DESIGN
Preliminary Design:
a. Project Location:
Exhibit l establishes the streets and/or areas to be includes in the Design
Engineer's bidding and planning documents.
b. Project Kickoff:
Establish lines of communication.
Present a work plan for the project including schedule milestones, design
criteria(utilize existing standard City contract as a base model), list of
information needed to begin design.
Acquire existing information including previous reports plans of recent
development and relevant site information
Collect water, sanitary and storm atlases
Interview and document same, the Sewer, Water and Street departments
for their knowledge of issues within the project location.
Collect and analyze public utility records and notify utility of pending
project.
Attachment A
c. Inspection of project Location:
The Design Engineer shall provide site inspection of the entire area as well as
immediately adjacent area. The following shall be included;
Televising of all sanitary and storm sewers
Physical inspection of all manholes, valve vaults,catchbasins, inlets,
electrical vaults.
Video recording of existing improvements within and adjacent to the
project location. Also, private property as it abuts the project.
Complete geotechnical investigations where deem necessary by the Design
Engineer.
Signage inventory.
Pavement marking inventory.
Trees inventory.
Lighting inventory.
Video Inspection of entire project.
d. Scope of Work Refinement:
Based upon the collection of the above information, the Design Engineer shall
refine the scope of work, including an estimate of cost, and obtain approval from
the City. The Design Engineer shall include alternatives sufficient to insure the
base bid will be below the total budget(when considering testing, publications,
inspections and other typical costs found in construction projects).
e. Construction Documents:
Design Engineer will complete plan sheets as necessary,construction estimates,
construction specifications,bid and contract documents utilizing a City format.
Any alterations or additions to the City format shall be highlighted and fully
explained to the City Engineer or his representative. Plan sheets shall be
provided for all underground work including water main, storm sewer and sanitary
improvements.
e. Scheduling:
For this agreement,the Design Engineer shall develop a schedule for all steps from
execution of this agreement to contract award. The schedule shall be updated at a
miniumum of every two weeks and submitted to the City Engineer or his designee.
f. Surveying:
The Design Engineer shall provide a topographic survey of the portions of the
project that require water, storm and/or sanitary sewer construction or
replacement. The survey shall also pick up existing underground improvements
that the City is not improving if the City does not have as constructed drawing for
same. Base plan sheets will be developed from this survey at a scale of I"=50'.
g. Construction Estimate:
The Design Engineer shall prepare several estimates related to the work the City
Attachment A
desires to have completed under this project. Separate estimates are required
for each of the utilities and separate locations should the project include
multiple locations. In addition, the Design Engineer shall set the project
estimates up to allow for alternates to insure a project may be bid and awarded
as close to the budget as possible.
h. Agency coordination:
At a minimum,the Design Engineer shall schedule meetings with the City and any
other interested agency, at about the midway point in their plan and specification
development to insure they are meeting the expectations of the City. A second
meeting shall be held with the City at approximately 95%completion to finalize
the bid, specifications and planning documents.
The Design Engineer shall prepare any and all necessary permits and documents
required by the Illinois Environmental Protection Agency, Illinois Department of
Transportation, or any other governmental agency that has a regulatory interest in
the project.
The Design Engineer shall coordinate with all public utility companies including
verification of the soundness of their structures and any potential
relocations/delays.
Open House:
The Design Engineer shall locate, schedule and hold an open house for the
properties abuting the project location. The Design Engineer shall hand deliver
or U.S. Mail to each abutting property a notice of this open house a minimum of
seven calendar days in advance.
3. BIDDING
1. Prepare bid forms, notices and addendum as necessary for bidders.
2. Coordinate with the local newspaper to insure the notice is published 10 days in
advance of the bid opening.
3. Provide(25)sets of drawings and specifications to be issued by the City to
prospective bidders.
4. Attend pre-bid meeting with prospective bidders to provide clarification for issues
and concerns from bidders. The Engineer will also distribute minutes from pre-
bid meeting to the City and all meeting attendees with written answers to
concerns/questions from the meeting.
5. The selected Engineer will receive bidder questions and requests for clarification.
Based on these questions and requests, the selected Engineer will prepare
addenda as necessary to respond to the questions presented. Addenda will be
issued to the City for distribution to the bidders.
6. Attend the bid opening and evaluate the bids and bidders to determine if the bids
were submitted in accordance with the contract documents and if the bidders are
Attachment A
qualified to perform the work. Following this review, a recommendation will be
presented to the City for award of the construction contracts.
7. Prepare tabulation of bids for distribution to City agencies and interested bidders.
8. Assist the City in the preparation of six(6) copies of final contracts for execution
by the successful bidder and the City.
4. ADDITIONAL SCOPE
Additional scope is described on the attached Exhibits 1 & 2.
OAKWOOD PARK SUBDIVISION
ENGINEERING FOR RESURFACING AND FOR
RECONSTRUCTION
January 2015
EXHIBIT 1
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Attachment A -Exhibit 1
OAKWOOD PARK NEIGHBORHOOD STREET REHABILITATION:
This project is in a neighborhood originally platted in the late 1800's. The roadways consist of a
rural section with no sidewalk except for a limited section along Bode Road, and generally poor
drainage conditions. The roadways are in very poor condition and range from very steep to very
flat in grade. Many mature trees exist within the subdivision, some near the roadway. The
subdivision is served with City sanitary sewer and water main The City anticipates
reconstruction of infrastructure (roadways. water main. drainage / storm sewer and sanitary
sewer) and rehabilitation of the street and drainage which could be funded in part with an SSA.
This is considered the Ultimate Improvement Plan. However. due to the time necessary to
establish an SSA and based on the condition of roadways, an Interim Improvement approach
and plan is desired. Funds have been budgeted for improvements in 2015.
The project limits are shown on the attached Location Map - Exhibit 2 and includes four
segments:
1. Bode Road from East Chicago Street to Teft Ave.
2. Teft Ave. from Bode Road to Oakwood Blvd.
3. Oakwood Blvd. from Bode Road to Teft Ave.
4 Forest Ave. from Oakwood Blvd. to Teft Ave.
The City of Elgin will use 100% local funding for the project. The City anticipates a design phase
Notice to Proceed in January 2015 with interim improvement plan submittals ready for bidding in
late summer of 2015. Construction timing of water main improvements remains uncertain at this
time.
SCOPE OF SERVICES
WBK has identified the following elements as the essential components of the scope based on
discussions with City staff:
• Topographic and Utility Survey
• Survey to establish ROW
• Existing Conditions Drawing / Data
• Utility Investigation —Televising sanitary sewer
• Structural Inspection of Bode Road Culvert @ Lords Park Lagoon
• Geotechnical Investigation
• Development of Roadway Cross Sectional Elements
• Storm Sewer/Drainage Improvements
• Water Main Replacement
• Sanitary Sewer Rehabilitation (Point Repairs, Lining, Manholes, etc.)
• Lords Park Parking Access Evaluation
• Development of a Phase 1 — Ultimate Improvement Report and Cost Estimate
• Development of Water Main Improvements Plans, Specifications and Estimate for 2015/
2016 Construction including Bid Assistance
• Development of Interim Improvements Plans, Specifications and Estimate for 2015 /
2016 Construction including Bid Assistance
• Development of Ultimate Improvements Plans, Specifications and Estimate for future
Construction
• Construction Management (not included in this contract)
Attachment A -Exhibit 1
Each of these elements is described in more detail in the following paragraphs.
Topographic, Utility and Right-of-Way Survey
We will utilize a one man survey crew with GPS and Robotic survey equipment to collect all
physical features within the survey limits of each street and create an as-built survey of the
subdivision. The survey limits will extend twenty five (25) feet past the existing right-of-way
each street. The park entrance adjacent to Oakwood Boulevard will be included in the
topographic survey. The topographic survey will also include all JULIE marked utilities. trees
over six (6) inches in diameter, light poles. power poles, vaults. inlets, manhole covers, fire
hydrants, utility structures, pavements, sidewalks, steps / stairs. driveways, culverts, etc. and
elevations necessary for the existing condition drawing. The JULIE request will be coordinated
with the geotechnical exploration and right-of-way survey. All structures that are accessible will
be documented for material type, condition, size, and pipe material, size and the invert/depth.
City utility atlases will be obtained to identify sewers, water main and services. We will also
request assistance from the City Water Department to locate all water services and service
valves. Utility marking will be recorded as part of the topo survey.
All elevations will be on NAVD 88 datum. The horizontal datum used will be Illinois State Plane
(East Zone). Property corners will be collected along both sides of the right-of-way. An Illinois
Professional Land surveyor will analyze the found monuments to determine the true right-of-way
of each street. From the survey data, an existing conditions drawing will be produced with right-
of-way lines, one foot contours and spot elevations showing the drainage of the site. The
existing conditions drawing will be used during the engineering phase of the project.
Prior to any survey activities WBK will post notification at each property owner advising them of
our specific survey activities. This notice will also act as a questionnaire relative to drainage
issues, sump pump discharge and water supply or wastewater collection concerns.
Topographic survey outside the right-of-way to facilitate lot owner concerns is difficult to
anticipate and is not included in the scope of this work. Additional topographic survey can be
performed as a supplemental service to the contract.
Storm and Sanitary Sewer Televising
Through a specialized sub-contractor (Visu-Sewer) all sanitary sewers will be televised to
establish existing conditions and to determine if rehabilitation or replacement is necessary. All
sewers will be jetted and cleaned prior to televising. The condition will be documented in a Job
Summary / Condition Report including recommendation for repair or replacement. All sanitary
sewer service locations at the City main will be identified and documented. Based on City
atlases it is estimated that there is 4,800 feet of 8 inch diameter sanitary sewer and 2030 feet of
21 inch diameter sanitary sewer. It is assumed there is limited storm sewer within the project
area. If storm sewer is found, it can be televised as a supplemental service to the contract.
Geotechnical Investigation
Through a specialized sub-contractor (Rubino) soil borings will be performed to provide a record
of pavement thickness and types as well as the stability of subgrade soils. The borings will also
determine the presence of groundwater and suitability of trench installation of storm sewer and
water main. It is estimated that borings 8 feet deep will be taken approximately every 500 feet
throughout the subdivision and one boring 15 feet deep will be drilled on each street segment.
The findings will be presented in a geotechnical report will be provided including
recommendations for roadway reconstruction.
Attachment A -Exhibit 1
CCDD testing of soils is included in the scope of final construction documents. We believe it is
best to defer testing until development of final construction documents to accommodate the
validity of testing (i.e. expiration) and provide for potential changes in the regulation.
Bode Road Culvert Inspection
The Bode Road culvert is an old brick culvert with an approximate diameter of five feet and 90
to 100 feet in length. The culvert will be field inspected for end section / headwall condition and
erosion adjacent to the culvert. To the extent we can visually see the culvert we will inspect and
provide a condition report. The portions of the culvert not visible will be televised. The condition
will be documented in a Job Summary / Condition Report including recommendation for repair
or replacement. Permits necessary for rehabilitation of the culvert will be identified.
Cross Sectional Elements and Utility Replacement/Rehabilitation
Except for Bode Road, existing roadways have a rural section without curb and gutter and have
very poor surface condition. Bode Road has curb and gutter from East Chicago to Willow and
then only curb and gutter on the south edge along with a narrow carriage walk. It is assumed
the rural roadway sections will be reconstructed with an urban section. The City in interested in
development of a typical pavement cross section consistent with current construction standards
including curb and gutter and an asphalt base course pavement section. A limited amount of
sidewalk exists within the subdivision. Many mature trees exist in or near the ROW along with
overhead utilities (phone and electric). Sidewalk is desired on both sides of the street if
possible. Roadway reconstruction will include driveway apron replacement. Roadway lighting
is not included in the scope of this project.
Lord's Park Access Evaluation
Oakwood Boulevard contains a landscaped median with trees and two way traffic on both sides
of the median. The westerly pavement of Oakwood Blvd. serves as the access drive for Lords
Park pavilion and parking area. We will investigate abandonment / removal of a portion of the
westerly pavement as part of this task and alternatives for access to Lords Park.
Storm Sewer Replacement
It is anticipated a storm sewer system will be necessary to accommodate drainage of the
reconstructed streets. The storm sewer will outlet into Lord's Park. At this time, stormwater
detention is not anticipated as a result of limited increase in pervious surface for roadway
reconstruction. A preliminary design will identify inlet location and storm sewer sizing for
purposes of estimating SSA expenditures.
Water Main Replacement
It is anticipated that water main will be replaced as part of the project and plans shall be
developed as a separate set of construction documents from either the Interim Improvement
Plans or the Ultimate Improvement plans. Communication and coordination with the Water
Department will occur independent of Engineering Department. The extent and scope of main
replacement will be determined by the Water Department and construction staging and
scheduling determined by WBK to best fit with roadway and drainage improvements.
Consensus will be sought on the staging and schedule from both the Engineering and Water
Departments.
Sanitary Sewer Rehabilitation
Sanitary Sewer replacement / rehabilitation scope will be determined by WBK as a result of the
TV Inspection. Limited replacement and point repairs will occur with the Ultimate Roadway
Attachment A -Exhibit 1
Improvements or with the water main improvements depending on the scope of utility
replacement.
Ultimate Improvement— Phase 1 Report and Estimate of Cost
WBK will prepare a Phase 1 report for the Ultimate reconstruction of the roadways and utilities
in conformance with the prior noted tasks. The intent of the report is to document the selected
design elements, establish rational project staging and schedule and provide an estimate of cost
that can be utilized by the City. if and when, the City proposes the establishment of an SSA.
The Phase 1 report also provides a basis for selection and will identify a recommended
approach for an Interim Improvements that can mitigate poor pavement conditions and be
constructed in 2015 / 2016. The Phase 1 report will include preliminary engineering plans
including
• Water Main Replacement Plan
• Storm Sewer/ Drainage Plan
• Sanitary Sewer Rehabilitation Plan
• Roadway Cross sections
• Sidewalk Plan / Lord's Park Access Plan
• Staging Plan
Preliminary quantities and an estimate of cost will be developed for planning purposes.
Roadway lighting is not included in the scope of this project. CCDD sampling and preparation
of LPC 662 or LPC 663 forms, as determined by the testing, will be included in this phase/task.
It is noted that establishment of an SSA may require refinement of project scope and refinement
of costs estimates. Those revisions are difficult to anticipate and are not included in the scope
of this contract but can be provided as a supplemental service.
Water Main Improvement Plans, Specifications and Estimate— 2015/2016 Construction
WBK will prepare final construction documents plans for water main replacement within the
Oakwood Park subdivision based on prior tasks and findings. We will coordinate with the Water
Department on funding and schedule and final revisions to the scope. Final documents include
engineering plans. specifications, estimate of cost and permitting. The final plan set is
anticipated to include the following plan sheets:
• Cover Sheet
• General Notes
• Quantities and typical sections/ restoration
• Overall layout, alignment ties & benchmark
• Plan and profile sheets (11 sheets)
• SESC Plan (4 sheets)
• SESC Details (2 sheets)
• Staging MOT (4 sheets)
• Details (4 sheets)
Specifications will be developed based on City of Elgin format special provisions. City specific
requirements will be incorporated as directed. Front end bid documents will be provided by the
City and incorporated into overall project documents suitable for bidding. Pay items and
quantities will be developed and provided as part of the project documents CCDD sampling
Attachment A -Exhibit 1
and preparation of LPC 662 or LPC 663 forms, as determined by the testing, will be included in
this phase/task.
Permits related to the project will be prepared and submitted on behalf of the City. These
include IEPA Public Water Supply, and NPDES Construction Activity permits. No other permits
are anticipated as part of the project scope.
We will assist with management of the bid process working in conjunction with the City's
Purchasing Department. This includes providing sets of drawings and specifications to be
issued by the City to prospective bidders. As needed, scheduling, hosting and running a pre-bid
meeting with prospective bidders to provide clarification of issues and concerns. Minutes from
the pre-bid meeting will become an addendum to the bid documents.
We will receive bidder questions and requests for clarification and will prepare addenda as
necessary to respond to the questions presented. Addenda will be issued to the City for official
distribution to the bidders. We will assist the City at the bid opening and evaluate the bids and
bidders to determine if the bids were submitted in accordance with the contract documents and
if the bidders are qualified to perform the work. We will prepare a tabulation of bids for
distribution to City agencies and interested bidders. Following a review of all documents we will
make a recommendation to the City for award of the construction contract. Finally we will assist
the City in the preparation of final contracts for execution by the successful bidder and the City.
Interim Improvements Plans, Specifications and Estimate-2015/2016 Construction
WBK will prepare final construction documents plans for Interim pavement rehabilitation
improvements within the Oakwood Park subdivision based on the Phase 1 Report, water main
improvement needs and prior tasks and findings. We will coordinate with the Engineering
Department on funding and schedule and final revisions to the scope of pavement rehabilitation.
Final documents include engineering plans, specifications and estimate of cost. It is noted that
the Interim Improvements may or may not include sanitary point repairs and may or may not
include rehabilitation of the Bode Road culvert. Replacement of the Bode Road culvert is NOT
included in the scope of this agreement and is a supplemental service if replacement is
determined to be the best approach for the City. Curb and gutter, sidewalk and storm sewer/
drainage improvements are NOT included in the scope of this task and is a supplemental
service. The final plan set is anticipated to include the following plan sheets:
• Cover Sheet
• General Notes
• Quantities and typical sections/restoration
• Overall layout, alignment ties & benchmark
• Plan and profile sheets(4 sheets)
• SESC Plan
• SESC Details(2 sheets)
• Staging MOT (2 sheets)
• Details (2 sheets)
Specifications will be developed based on IDOT format special provisions. City specific
requirements will be incorporated as directed. Front end bid documents will be provided by the
City and incorporated into overall project documents suitable for bidding. Pay items and
quantities will be developed and provided as part of the project documents. CCDD sampling and
Attachment A -Exhibit 1
preparation of LPC 662 or LPC 663 forms, as determined by the testing, will be included in this
phase/task.
Permits related to the project will be prepared and submitted on behalf of the City. These
include City Stormwater Permit, and NPDES Construction Activity permits. No other permits are
anticipated as part of the project scope.
We will assist with management of the bid process working in conjunction with the City's
Purchasing Department. This includes providing sets of drawings and specifications to be
issued by the City to prospective bidders. As needed, scheduling, hosting and running a pre-bid
meeting with prospective bidders to provide clarification of issues and concerns. Minutes from
the pre-bid meeting will become an addendum to the bid documents.
We will receive bidder questions and requests for clarification and will prepare addenda as
necessary to respond to the questions presented. Addenda will be issued to the City for official
distribution to the bidders. We will assist the City at the bid opening and evaluate the bids and
bidders to determine if the bids were submitted in accordance with the contract documents and
if the bidders are qualified to perform the work. We will prepare a tabulation of bids for
distribution to City agencies and interested bidders. Following a review of all documents we will
make a recommendation to the City for award of the construction contract. Finally we will assist
the City in the preparation of final contracts for execution by the successful bidder and the City.
Ultimate Improvements Plans, Specifications and Estimate - Future Construction
WBK will prepare final construction documents plans for ultimate pavement reconstruction and
drainage improvements within the Oakwood Park subdivision based on the Phase 1 Report,
water main improvement needs and prior tasks and findings. We will coordinate with the
Engineering Department on funding and schedule and final revisions to the scope of pavement
reconstruction and drainage improvements. Final documents include engineering plans,
specifications and estimate of cost. It is noted that the Ultimate Improvements may or may not
include sanitary point repairs and may or may not include rehabilitation of the Bode Road
culvert. Replacement of the Bode Road culvert is NOT included in the scope of this agreement
and is a supplemental service if replacement is determined to be the best approach for the City.
Curb and gutter, sidewalk and storm sewer / drainage improvements are included in the scope
of this task. The final plan set is anticipated to include the following plan sheets:
• Cover Sheet
• General Notes
• Quantities and typical sections/restoration
• Overall layout, alignment ties & benchmark
• Plan and profile sheets (11 sheets)
• SESC Plan (4 sheets)
• SESC Details (2 sheets)
• Staging MOT (4 sheets)
• Details (4 sheets)
Specifications will be developed based on City of Elgin format special provisions. City specific
requirements will be incorporated as directed. Front end bid documents will be provided by the
City and incorporated into overall project documents suitable for bidding. Pay items and
quantities will be developed and provided as part of the project documents. CCDD sampling and
Attachment A -Exhibit 1
preparation of LPC 662 or LPC 663 forms, as determined by the testing, will be included in this
phase/task.
Permits related to the project will be prepared and submitted on behalf of the City. These
include City Stormwater Permit, and NPDES Construction Activity permits. No other permits are
anticipated as part of the project scope.
We will assist with management of the bid process working in conjunction with the City's
Purchasing Department. This includes providing sets of drawings and specifications to be
issued by the City to prospective bidders. As needed, scheduling, hosting and running a pre-bid
meeting with prospective bidders to provide clarification of issues and concerns. Minutes from
the pre-bid meeting will become an addendum to the bid documents.
We will receive bidder questions and requests for clarification and will prepare addenda as
necessary to respond to the questions presented. Addenda will be issued to the City for official
distribution to the bidders. We will assist the City at the bid opening and evaluate the bids and
bidders to determine if the bids were submitted in accordance with the contract documents and
if the bidders are qualified to perform the work. We will prepare a tabulation of bids for
distribution to City agencies and interested bidders. Following a review of all documents we will
make a recommendation to the City for award of the construction contract. Finally we will assist
the City in the preparation of final contracts for execution by the successful bidder and the City.
•
,1 It _ Attachment A -
�r •
'i _ Exhibit 2
Oakwood Park
li_ f. T I .• Location Map
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ATTACHMENT B
PROJECT SCHEDULE
Elgin Oakwood Subdivision
•
- Taskt-Kickoff&Data Collection 03/02/15 03/30/15 - Taskt-Kickoff&Data Collection
Site Viae Photo Log 03.102/15 03/13/15 a Visa Photo Log
Wiley Coord 03/16/15 03/27/15 .LUity Coom
Kickoff Meeting 03/30/15 03/30/15 Kickoff Meeting
- Task 2-Tope&Utility Survey 03/31115 05/08/15 Task 2-Tope&Utility SUrvy
Field Work 8 ROW Research 03/31/15 04/24/15 ,field Work&ROW Research
Resident Deestioname 0420/15 04/24115 2es/ent Quessonavre
Download and plot base sheet 04/27/15 05/08/15 download one blot base sheet
- Task 3-Storm 8 Sanitary Television 03/31/15 04/17/15 T Task il-Stone 8 Sanitary Television
Field Work 03/31/15 04/10/15 tela W
Report 04/13/15 04/17/15 I
- Task 4-Geotechnical Investigation 03/31/15 0424/15T 4-Geotechnical Investigation
Fie0 Won 03/31/15 04/10/15 - _rid Wert
Report 04/13/15 04/24/15
- Teak S-Bode Road Culvert Inspection 03/31/15 04/24/15 7 5-Bode Road Culvert Inspection
Flea Work 03131/15 04/10/15 . _Tale W•
Repoli 04/13/15 0424/15 ..
- Task 6-Cross Secttona/Analysis 05/11/15 05/22/15 '.Task 6-Cross Sectional Analysts
Evaluation 05/11/15 05/15/15 valuation
Present to City 05/18/15 0522/15 Id City
- Task 7•Lord's Park Access 05/11/15 05/22/15 T 7-Lord's Park Access
Evaluator. 05/11/15 05/15/15 anon
Present to City 05/18/15 0522115 110 CO
•
- Task 8-Storm Sewer Design 05/11/15 0529/15 task 8-Storm Sewer Design
Evaluation 05/11/15 05/22/15 ivanon
Present to Cay 05/25/15 0529/15 resent to C/c
- Task 9-Water Main Design 05/11/15 05/29/15 , ask 9-Water Main Design
Evaivaticr 05/11/15 0522/15 iiiraivation
Present to City 0525115 0529115 I esenl to City
- Task 10-Sanitary Sewer Design 05/11/15 05/22/15 T 10:Sanitary Sewer Des
Evaluakcr 05/11/15 05/15/15 - 11 Design
Present to Cay 05/18/15 05/22/15 i to City
- Task 11-Phase 1 Report 06/01/15 06/19/15Task 11-Phase I Report
Exhibits ls 06/01/15 06/12/15 Eelibas
Narrative 06/01/15 06/12/15 ce
Costs 06/15/15 06/19/15
- Task 12-Water Main Improvement Plans 0622/15 09/11/15 Task 12-Water Main!repro
Construction Plans 0622/15 07/31/15 { r,Conseuction Plans
Specifications 07/20/15 07/31/15 Specrfkakoos
I
Quantities 0603/15 08/14/15 _.?uanoties
Cost Estimate 08/17/15 0821/15 Cost Estimate
Renand Revise 08/24115 09/04/15 1
viReview and Revise
Bid 09/07/15 09/11/15 i ea
- Task 13-Interim Improvement Plans 06/22115 08/29/15 Task 13-interen improvement
Construction Pians 06/22/15 07/17/15 �onstutan Plans
•
Specifications 07/06/15 07/17/15 �S �.a
pectans
Ouanuhes 0720/15 07/31/15 1,Quentikes
Cost Estimate 08/03/15 08/07/15 lost Estimate.
Review and Reese 08/10/15 08/21/15 .(0eview and Revise
82 08/24/15 08/2615 /Bid
- Task 14-Ultimate Improvement Plans 06/22/15 12/04/15 Task
Construction Plans 05/22/15 1023/15 Construction Pia
Speciftcakans 10/12/15 10/23/15 iSpec/eecaurns
Quantities 10/2615 11/06/15 _Duant•.nes
Cost Estimate 11/09/15 11/13/15 .dost Est.
Review and Revrse 11/16/15 11/27/15 Rewev.
Bid 11/30/15 12/04/15 /88
Exported or January 4.2015 838.48 AM CST Page 1 of 1
ATTACHMENT C
HOURLY RATE SCHEDULE
- 12 -
Exhibit C
WILLS BURKE KELSEY ASSOCIATES, LTD.
2015 Standard Charges for Professional Services
Classification Hourly Rate
Principal $ 210
Engineer VI $ 203
Engineer V $ 175
Engineer IV $ 140
Engineer III $ 112
Engineer II $ 94
Engineer I $ 84
Engineering Technician IV $ 138
Engineering Technician III $ 116
Engineering Technician II $ 97
Engineering Technician I $ 81
Senior Structural Engineer $ 162
Senior Soil/Environmental Scientist V $ 162
Soil/Environmental Scientist $ 110
Environmental Resource Specialist IV $ 118
Environmental Resource Specialist III $ 90
Environmental Resource Specialist II $ 81
Environmental Resource Specialist I $ 75
Urban Planner VI $ 175
Urban Planner V $ 144
Urban Planner IV $ 120
Urban Planner III $ 94
Urban Planner II $ 80
Landscape Architect $ 90
Professional Land Surveyor $ 130
GIS Analyst $ 95
Engineering Intern $ 45
Administrative $ 77
Office Professional $ 62
Direct Costs: Copies& Prints, Messenger& Delivery
Services, Mileage, etc. Cost+10%
Charges include overhead and profit.
Wills Burke Kelsey Associates, Ltd. reserves the right to increase
rates and costs by 5%annually.
Exhibit A-PHASE I ENGINEERING
Oakwood Park Neighborhood Street Rehabilitation
City of Elgin
Date: 12/24/2014
Cost Estimate of Consultant's Services in Dollars
In-House
Element of Work Employee Classification Man- Hourly (MH)x Services by Direct Total
Hours Rate Hourly Rate Others Costs
, (IHDC)
1 Upfront Project/Utility Coordination&Data Collection $ - $ 37.95 $37.95
Engineer V 8.0 $180.25, $1,442.00 $1,442.00
Engineer IV 16.0 $144.20 $2,307.20 $2,307.20
Engineer II _ 22.0 $96.82 $2,130.04 $2,130.04
2 Topographic,Utility and Right-of-Way Survey $ - $1,572.50 $1,572.50
Engineer IV 4.0 $144.20 $576.80 $576.80
Engineer II 12.0 $96.82 $1,161.84 $1,161.84
Engineering Technician II 84.0 $99.91 $8,392.44 $8,392.44
Professional Land Surveyor 12.0 $133.90 $1,606.80 $1,606.80
GIS Analyst 16.0 $97.85 $1,565.60 $1,565.60
3 Storm Sewer&Sanitary Televising $ 15,000.00 $0.00 $15,000.00
Engineer IV 2.0 $144.20 $288.40 $288.40
Engineer II 2.0 $96.82 $193.64 $193.64
4 Geotechnical Investigation $ 9,995.00 $ - $9,995.00
Engineer IV 2.0 $144.20 $288.40 $288.40
Engineer II 2.0 $96.82_ $193.64 $193.64
5 Bode Road Culvert Inspection $ 2,000.00 $25.30 $2,025.30
Engineer I 16.0 $86.52 $1,384.32 $1,384.32
Senior Structural Engineer 16.0 $166.86 $2,669.76 $2,669.76
6 Cross Sectional Analysis&Utility Replacement/Rehabilitation $ - $0.00 $0.00
Engineer V 8.0 $180.25 $1,442.00 $1,442.00
Engineer IV 24.0 $144.20 $3,460.80 $3,460.80
Engineer II 24.0 $96.82 $2,323.68 $2,323.68
7 Lord's Park Access Evaluation $ - $ 12.65 $12.65
Engineer V 4.0 $180.25 $721.00 $721.00
Engineer IV 16.0 $144.20 $2,307.20 $2,307.20
Engineer II 16.0 $96.82 $1,549.12 $1,549.12
8 Storm Sewer Replacement $ - $ 12.65 $12.65
Engineer IV 40.0 $144.20 $5,768.00 $5,768.00
Engineer I 72.0 $86.52 $6,229.44 $6,229.44
Env.Res Spec III 24.0 $92.70 $2,224.80 $2,224.80
GIS Analyst 16.0 $97.85 $1,565.60 $1,565.60
9 Watermain Replacement $ - $ 12.65_ $12.65
EXHIBIT A
Printed on 1/3/201512:43 PM Page 1 of 2 Exh A-Hourly Rate
Exhibit A- PHASE I ENGINEERING
Oakwood Park Neighborhood Street Rehabilitation
City of Elgin
Date: 12/24/2014
Cost Estimate of Consultant's Services in Dollars
In-House
Element of Work Employee Classification Man- Hourly (MH)x Services by Direct Total
Hours Rate Hourly Rate Others Costs
(IHDC)
Engineer V 4.0 $180.25 $721.00 $721.00
Engineer IV 38.0 $144.20 $5,191.20 $5,191.20
Engineer II 24.0 $96.82 $2,323.68 _ $2,323.68
GIS Analyst 8.0 $97.85 $782.80 $782.80
10 Sanitary Sewer Replacement $ - $ 12.65 $12.65
Engineer IV 8.0 $144.20 $1,153.60 $1,153.60
Engineer II 28.0 $96.82 $2,710.96 $2,710.96
GIS Analyst 8.0 $97.85_ $782.80 $782.80
11 Ultimate Improvement-Phase I Report&Estimate of Cost $ - $ 464.90 $464.90
Engineer V 8.0 $180.25 $1,442.00 $1,442.00
Engineer IV 72.0 $144.20 $10,382.40 $10,382.40
Engineer II 96.0 $96.82 $9,294.72 _ $9,294.72
GIS Analyst 36.0 $97.85 $3,522.60 $3,522.60
12 Water Main Improvement Plans,Specs&Estimate $ - $ 312.40 $312.40
Engineer V 16.0 $180.25 $2,884.00 $2,884.00
Engineer IV 192.0 $144.20 $27,686.40 $27,686.40
Engineer II 162.0 $96.82 $15,684.84 $15,684.84
GIS Analyst 162.0 $97.85 $15,851.70 $15,851.70
13 Interim Improvement Plans,Specs&Estimate $ - $ 161.15 $161.15
Engineer V 6.0 $180.25 $1,081.50 $1,081.50,
Engineer IV 98.0 $144.20 $14,131.60 $14,131.60
Engineer II 88.0 $96.82 $8,520.16 $8,520.16
GIS Analyst 78.0 $97.85 $7,632.30 $7,632.30
14 Ultimate Improvement Plans, Specs&Estimate $ - $ 312.40 $312.40
Engineer V 20.0 $180.25 $3,605.00 $3,605.00
Engineer IV 254.0 $144.20 $36,626.80 $36,626.80
Engineer II 232.0 $96.82 $22,462.24 $22,462.24
GIS Analyst 206.0 $97.85 $20,157.10 $20,157.10
15 Project Administration and Management $ - $ 25.30 $25.30
Engineer V 120.0 $180.25 $21,630.00 $21,630.00
Engineer IV 40.0 $144.20 $5,768.00 $5,768.00
Totals 2460.0 $ 293,821.92 $ 26,995.00 $ 2,962.50 $ 323,779.42
EXHIBIT A
Printed on 1/3/201512:43 PM Page 2 of 2 Exh A-Hourly Rate
Attachment A
Location Map, Aerial
And Plat
For
Oakwood Park Subdivision
Improvement Project
LOCATION MAP
11 Oakwood Park Subdivision Improvement Project
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