15-3 Resolution No. 15-3
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH
EQUIPMENT MANAGEMENT COMPANY
FOR FIRE DEPARTMENT PROTECTIVE TURNOUT CLOTHING
WHEREAS, the City of Elgin has heretofore entered into a contract with Equipment
Management Company for fire department protective turnout clothing; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final , a copy of which is attached hereto and made
a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: January 14, 2015
Adopted: January 14, 2015
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
Change Order
V
City of Elgin
ELGIN,ILLINOIS
PROJECT FIRE DEPARTMENT PROTECTIVE TURNOUT CLOTHING
CHANGE ORDER NO. 1 AND FINAL
CONTRACT: Fire department protective turnout clothing is the clothing that is worn by firefighters
during fires. National Fire Protection Association (NFPA) standard 1851 requires turnout clothing to be
replaced every ten years to maintain its effectiveness and to ensure it meets current minimum standards.
RFP Number 13-070
SCOPE: This change order allows for the schedule replacement purchase of the protective turnout
clothing.
REASONS FOR CHANGE: The cause of this change order request was the retirement of seven fire
department personnel in 2014. This required the hiring of seven new firefighters, which also required
the purchase of 14 sets of protective turn-out gear. One set of protective gear is utilized for the fire
academy, and the other set is utilized when the firefighters begin working on their shift. The circum-
stances said to necessitate the change in performance were not reasonably foreseeable at the time the
contract was signed, and; the change is germane to the original contract as signed, and; the change order
is in the best interests of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is being amended to provide
the additional sets of protective turnout clothing.
ORIGINAL CONTRACT AMOUNT: $83,350
CHANGE ORDER NO. 1
Purchase of sixteen sets of protective turnout clothing $17,900
TOTAL FOR CHANGE ORDER NO. 1: ADD $17,900
TOTAL REVISED CONTRACT AMOUNT: $101,250
The original amount of the contract with Equipment Management Company is $83,350. Change Order
No. 1 will increase the original contract amount by a total of$17,900, that sum representing twenty-one
and forty-eight hundredths percent (21.48%) of the original contract amount. The new contract amount,
inclusive of all change orders is $101,250.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER NO. 1 AND FINAL
DECEMBER 17, 2014
Agreed to this 17 day of December , 2014.
Recommended by:
FIRE DEPARTMENT
By: David Schmidt
Title: Assistant Fire Chief
Date: December
Signature:
Accepted by:
EQUIPMENT MANAGEMENT COMPANY
Party of the Second Part (Contractor)
By: C C', J r- � L �� koV,
Title:
Date: y
Signature: C(.A d
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Sean R Stegall
Title: City Manager
Date: January A4,72015
Signature:
F1Legal Dept\forms\Change Order Form.doc