15-104Resolution No. 15 -104
RESOLUTION
AUTHORIZING EXECUTION OF A STATE OF ILLINOIS DEPARTMENT OF
TRANSPORTATION AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF
TRANSPORTATION AND THE NORTHEAST ILLINOIS REGIONAL COMMUTER
RAILROAD CORPORATION AND THE COMMUTER RAIL DIVISION OF THE
REGIONAL TRANSPORTATION AUTHORITY FOR CROSSING WARNING SIGNAL
DEVICE IMPROVEMENTS AT McLEAN BOULEVARD AND BIG TIMBER ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and
directed to execute a State of Illinois Department of Transportation Agreement with the State of
Illinois Department of Transportation (Section 14- 00185 -00 TL, Project RRP- 4003(352), Job No. C-
91- 372 -14, TIP #09 -14- 0024)) and the Northeast Illinois Regional Commuter Railroad Corporation
and the Commuter Rail Division of the Regional Transportation Authority on behalf of the City of
Elgin for crossing warning signal device improvements at McLean Boulevard and Big Timber Road,
a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: August 12, 2015
Adopted: August 12, 2015
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin
Kane County
Section 14- 00185 -00 -TL
Project RRP- 4003(352)
Job No. C -91- 372 -14
TIP # 09 -14 -0024
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
AGREEMENT
for
Local Agency Railway- Highway
Grade Crossing Improvements
THIS AGREEMENT made and entered into by and between the STATE OF ILLINOIS,
acting by and through its Department of Transportation, hereinafter referred to as the "STATE ",
and the City of Elgin, acting by and through its City Council, hereinafter referred to as the "LA ",
and the NORTHEAST ILLINOIS REGIONAL COMMUTER RAILROAD CORPORATION AND
THE COMMUTER RAIL DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY, a
division of a municipal corporation, hereinafter referred to as "METRA."
WITNESSETH:
WHEREAS, in the interest of public safety the STATE proposes to improve crossing
warning signal devices at the location listed on Exhibit A, as shown on the attached location
map; and
WHEREAS, the parties mutually agree to accomplish the proposed improvements through
the use of Federal and /or State funds which are provided under applicable Federal or State act,
law or appropriation.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements as hereinafter contained the parties hereto agree as follows:
SECTION 1. The project covered under this agreement shall be subject to all applicable
Federal laws, rules, regulations, orders and approvals pertaining to all agreements,
specifications, award of contracts, acceptance of work and procedure in general. The STATE,
the to and METRA shall be governed by the applicable provisions of the Federal -Aid Policy
Guide, Part 646, dated December 9, 1991, and any supplements or amendments thereto
hereinafter referred to as the 'Policy Guide ".
SECTION 2. The LA and METRA shall prepare the detailed plans (including surveys and
other engineering services), and detailed estimates of cost. The detailed plans shall be
submitted to the Illinois Commerce Commission ([CC) in accordance with SECTION 5 of this
agreement and estimates shall be submitted to the STATE for their approval.
SECTION 3. The completed crossing warning devices shall conform to Part VIII of the
2009 Edition of the National Manual on Uniform Traffic Control Devices (MUTCD), including any
amendments which may be contained in the Illinois Supplement to the MUTCD. Barrier systems,
such as guardrail and impact attenuators should not be used at railroad grade crossings except
in extraordinary circumstances. Approval for the erection of any roadside barrier by METRA
must be obtained in writing in advance from the STATE.
SECTION 4. All required installation work at the grade crossing shall be performed by the
LA and METRA with its own forces or in accordance with 23 CFR, part 646.216. In the event the
LA or METRA intends to use forces other than its own under a continuing contract or contracts,
the LA and METRA shall provide the Department with a list of the items of work to be
accomplished under such contract or contracts and a list of the name of each contractor whose
services will be used to perform the work. Such contracts shall be in compliance with the Civil
Rights Act of 1964 and implementing regulations applicable to Federal -Aid Projects as well as
the Illinois Fair Employment Practices Act and implementing rules and regulations.
SECTION 5. The LA and METRA will not begin to work without written authorization from
the STATE to proceed. METRA shall file a form 1 or form 3 Petition of Illinois Administrative
Code 1535 with the Illinois Commerce Commission (ICC) showing details of the automatic
warning devices herein required, and shall receive approval thereof by X- Resolution before
commencing with the installation. Upon receipt of authorization from the STATE and the [CC,
2
METRA shall promptly begin the work set forth in the agreement and shall notify the LA in writing
at the address listed on EXHIBIT A before commencing work.
SECTION 6. The LA and METRA, for performance of their work as herein specified, may
bill the STATE monthly (in sets of two) for the STATE'S 100% share of the cost of materials
purchased, delivered and stored on the LA's and METRA's property but not yet installed. The
materials will become the property of the STATE and must be designated for exclusive use on
the project designated on EXHIBIT A.
In the event of any loss of material after payment, the LA and METRA will replace the
material at no cost to the STATE. The storage area of such materials shall be available for
STATE inspection upon 24 -hour notice. The bill shall be accompanied by a voucher from the
material supplier indicating payment by the LA and METRA. Payment under this paragraph shall
not be claimed for any bill totaling less than $500.
In the event the LA and METRA fails to install the stored material within one year of the
fully executed agreement date, the State may provide a written notice to the LA and METRA,
requiring the LA and METRA to promptly deliver the stored material to a location indicated in
writing by the State. Upon delivery, the STATE shall then take possession of said material for
the STATE'S own use. The delivery of the material to the STATE shall in no way serve to
terminate this agreement or affect the other provisions of this agreement and in addition shall not
affect the LA's and METRA's right to claim payment for stockpiled material to replace that taken
by the STATE.
SECTION 7. The LA and METRA, for performance of its work as herein specified, may bill
the STATE monthly (in sets of two) for the STATE'S 100% share of its expense as incurred.
These progressive invoices may be rendered on the basis of the estimated percentage of the
work completed, plus allowable FHWA approved additives. Reimbursement of labor additives will
be limited to only the most current direct labor additives, small tools additives, equipment additive
rate, if so developed, and public liability/property damage liability insurance rates as audited and
approved by a cognizant State agency and the FHWA. Indirect overhead or general and
administrative expenses, or those expenses which may be classified as such under generally
accepted accounting principles are not eligible for reimbursement on this project.
The STATE after verifying that the bills are reasonable and proper shall promptly reimburse
the LA and METRA for 100% of the amount billed. Payment under this paragraph shall not be
claimed for any bill totaling less than $500. Upon completion of the project, the LA and METRA
shall provide the STATE with a written notification of the date of completion. METRA, upon
completion of their work, shall each submit a complete and detailed final bill of all incurred costs
to the STATE no later than one year from the date of completion of the project. Otherwise,
previous payments to the LA and METRA may be considered final, except as agreed to by the
STATE and the LA and METRA. After the STATE has checked the final statements and agreed
with the LA and METRA that the costs are reasonable and proper, insofar as they are able to
ascertain, the STATE shall then reimburse the LA and METRA an amount, less previous
payments, if any, equal to 100% of the amount billed. After the STATE has audited the
expenses as incurred by the LA and METRA and final inspection of the installation has been
made, the STATE shall reimburse the LA or METRA for any amount still owed to the LA or
METRA or bill the LA or METRA for any overpayments or items of expense found as not being
eligible for reimbursement.
The LA and METRA shall maintain, for a minimum of 3 years after the date of the final bill,
adequate books, records, and supporting documents to verify the amounts, recipients, and uses
of all disbursements of funds passing in conjunction with the contract, the contract and all books,
records, and supporting documents related to the contract, which may be stored on electronic
files, shall be available for review and may be audited by the STATE. The LA and METRA agree
to cooperate fully with any audit conducted by the STATE and to provide full access to all
relevant materials. Failure to maintain the books, records, and supporting documents required
by this section shall establish a presumption in favor of the STATE for the recovery of any funds
paid by the STATE under the contract for which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
SECTION 8. The traffic signal /railroad signal warning improvements should be placed in
service immediately after the installation is completed. The LA and METRA shall notify the
STATE in writing of the date of the completed installation. The STATE will perform a final
inspection upon receiving the written notification.
SECTION 9. When construction of this project is completed, and so long as State law shall
so require, the LA shall maintain at its expense, or by agreement with others, provide for the
maintenance of the emergency pathway exit routes and exit swing gates, pathway approaches,
markings, signage and fencing. METRA shall maintain at its expense the active warning devices
and crossing surfaces.
SECTION 10. In compliance with the Federal -Aid Policy Guide, dated December 9, 1991,
Section 646.210, the railroad work as herein contemplated requires no contribution from the LA
or METRA.
SECTION 11. In the event that delays or difficulties arise in securing necessary federal or
state approvals, or in acquiring rights -of way, or in settling damage claims, or for any other cause
which in the opinion of the STATE render it impracticable to proceed with the construction of the
project, then at any time before construction is started, the STATE may serve formal notice of
cancellation upon the LA and METRA and this agreement shall thereupon terminate. In the
event of cancellation, the STATE shall reimburse the LA and METRA for all eligible cost and
expense incurred by the LA and METRA prior to receipt of notice of cancellation and payment by
the STATE.
SECTION 12. The LA and METRA, their subrecipients or subcontractors shall not
discriminate on the basis of race, color, national origin, or sex in the performance of this
Agreement. The LA and METRA shall carry out applicable requirements of 49 CFR part 26 in
the award and administration of STATE - assisted contracts. Failure by the LA or METRA to carry
out these requirements is a material breach of this Agreement, which may result in the
termination of this contract or such other remedy as deemed appropriate.
In the event any work at the crossing is performed by other than the LA forces or METRA
forces, the provisions of "an act regulating wages of laborers, mechanics and other workers employed
in public works by the State, County, City or any public body or any political subdivision or by anyone
under contract for public works" (Illinois Compiled Statutes, 820 ILCS 130/1 et seq.) shall apply.
SECTION 13. This agreement shall be binding upon the parties hereto, their successors or
assigns.
SECTION 14. The LA and METRA shall complete all work or shall be responsible that all
work is completed by other forces within one year of the date of the fully executed agreement. In
the event that all work cannot be completed within one year, and the LA and METRA shall notify
the STATE in writing the cause for the delay before the one -year deadline has expired. METRA
shall provide STATE with progressive billings at least once every six -month period. Otherwise,
the STATE will consider petitioning the Illinois Commerce Commission to order the work to be
completed.
SECTION 15. At the time this Agreement was executed, there were funds available for the
project; however, obligations assumed by the STATE under this Agreement shall cease
immediately, without penalty or payment beyond that which the LA and METRA has already
accumulated, should the Illinois General Assembly or the Federal Highway Administration fail to
appropriate or otherwise make available funds for the project.
SECTION 16. The LA and METRA is hereby requested by the STATE, to perform
preliminary engineering for the project, and authorized to accrue project reimbursable preliminary
engineering costs beginning on June 24, 2014. The LA and METRA hereby agree to not invoice
the STATE until such time this agreement is fully executed.
SECTION 17. Upon award of the roadway construction contract and request from the LA
for payment, STATE shall pay 95% of the awarded contract amount to LA.
M
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed in
duplicate by their duly authorized officers as of the dates below indicated.
By execution of this agreement and under penalties of perjury, the LA certifies that its
correct Federal Taxpayer Identification Number (TIN) is 36- 6005862 and is doing business as a
governmental entity.
By execution of this agreement and under penalties of perjury, METRA certifies that its
correct Federal Taxpayer Identification Number (TIN) is 36- 3126147 and is doing business as a
governmental entity.
Executed by the LOCAL AGENCY this _
day of 2017
�.L�� / Mim
Executed by METRA this
2. or�
day of Fe I, ry o- z , 2017
ATTEST:
I
City of Elgin
acting by and through its
City Council
Commuter Rail Division of the
Regional Transportation Authority,
Northeast Illinois Regional Commuter
Railroad Corporation, a division of a
municipal •.•
Local Agency
City of Elgin
Section Number
14- 00185 -00 -TL
Project Number
RRP -4003 352
Job Number
C -91- 372 -14
APPROVED
State of Illinois, Department of Transportation
Randall S. Blankenhorn, Secretary of Transportation Date
Priscilla Tobias, Director of Program Development Date
William M. Barnes, Chief Counsel
Jeff Heck, Chief Financial Officer (CFO)
Date
City of Elgin
Kane County
Section 14- 00185 -00 -TL
Project RRP- 4003(352)
Job No. C -91- 372 -14
TIP # 09 -14 -0024
EXHIBIT A
The STATE agrees to reimburse METRA its costs to install new active warning devices and
control circuitry, as described below.
The STATE agrees to be reimburse the LA its costs to install interconnect improvements, as
described below.
All improvements shall comply with the requirements of the MANUAL ON UNIFORM
TRAFFIC CONTROL DEVICES (htto: / /mutcd.fhwa.dot.gov/ ), and with the safety
improvements recommended by Illinois Commerce Commission engineering staff during the
field inspection conducted on- location on September 6, 2012.
CROSSING IDENTIFICATION:
Railroad: METRA
Location: McLean Boulevard
AAR DOT #372 246Y RR Milepost: 39.15
EXISTING CONDITIONS:
Two mainline tracks and protected by flashing light signals and gates.
DESCRIPTION OF WORK TO BE DONE BY METRA:
1. Install new active warning devices, including cantilever- mounted flashing light signals for
northbound and southbound McLean Boulevard, gates, audible bells, and control
circuitry for said active warning devices.
2. Revise the railroad warning system to display railroad flashing light signals for five (5)
seconds in advance of lowering of the railroad crossing gates.
3. Coordinate design, planning and construction of its above - referenced work with City.
4. Incidental work necessary to complete the items hereinabove specified.
DESCRIPTION OF WORK TO BE DONE BY THE LOCAL AGENCY:
1. Install a battery back -up (Uninterruptable Power Supply) for the traffic control system that
is interconnected to the highway -rail active warning devices.
2. Modify traffic signal cabinet for a second (redundant) railroad preemption input.
3. Install remote connection capabilities and remote monitoring
4. Investigate, and if warranted, install a permanent southbound McLean Blvd. left -turn
restriction to eastbound Timber Drive.
5. Coordinate design, planning and construction of its above - referenced work with METRA.
6. Incidental work necessary to complete the items hereinabove specified.
7. When a marked traffic detour is required, the Village shall furnish, erect, maintain and
remove the traffic control devices necessary to detour pathway traffic.
ATTACHMENTS
Location Map
METRA's and LA's estimates of cost
ESTIMATED METRA COST: $ 412,578.00 (see EXHIBIT B)
100% Federal participation $ 412,578.00
ESTIMATED LOCAL AGENCY COST: $ 322,311.00 (Construction) (see EXHIBIT C)
$ 113,851.00 (Engineering) (see EXHIBIT D)
100% Federal participation $ 436,162.00
PERSONNEL TO BE NOTIFIED BEFORE COMMENCING WORK:
Mr. Don Whistler, Right of Way Administrator, Metra, Real Estate & Contract Management,
547 West Jackson Boulevard, 151 Floor, Chicago, IL 60661; telephone: 312 - 322 -8016;
email: DWhistler(cDmetrarr.com
Mr. Randal Newkirk, Hampton, Lenzini & Renwick, Inc., Engineers for City of Elgin, 380
Shepard Drive, Elgin, IL 60123; telephone: 847 - 697 -6700; email: rnewkirk hlreng.com
SUBMIT ALL BILLS FOR THE STATE'S 100% SHARE TO:
Illinois Department of Transportation
Engineer of Local Roads and Streets
2300 South Dirksen Parkway, Room 205
Springfield, Illinois 62764
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Metra Estimate for File
Modified: 10/282016
Printed: 1242017
District/Subdistrict: Milwaukee District - West Line
Number:
Estimate: McLean Boulevard
Forces Used: Metra Preparer: s. wimmer
Overall Work Limits
Description:
Crossing modification adding cantilevers
Comments:
Page 1 of 9 (Estimate Report)
Estimate Total:
$412,578
Exhibit B
Mpfra Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/28/2016
Number: Name: McLean Boulevard Modified: 10/28/2016
Forces Used: Metra Printed: 1/2412017
Estimate Generation Settings
Additional Items Used for this Estimate:
Page 2 of 9 (Estimate Report)
Exhibit B
IDOT
General
Labor Additives
Settings
-
Year /Type
Class
Total:
Preparer:
s. wimmer
2016
Union
Work Equipment Mechanics
0.00%
Material Default to:
Inventory
2016
Corporate
Management and Inspection
0.00%
Rail Weight:
136
2016
Corporate
Engineering and Design
0.00%
Material Additive Rate:
5.00%
2016
Union
Transportation
61.73%
2016
Union
Maintenance of Way
67.15%
Complex Items Used for this Estimate:
ItemlD Description:
Quantity
Unit
Production Unit Production Rate
5001 CREW
60
DY
1 N/A
Additional Items Used for this Estimate:
Page 2 of 9 (Estimate Report)
Exhibit B
Mel/a Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/2812016
Number: Name: McLean Boulevard Modified: 10/28/2016
Forces Used: Matra Printed: 1/24/2017
Overall Project Estimate
Union Labor
Total Labor wlAdditives: $138,899
Corporate Labor
Standard Overtime
Description Hours Rate Hours Rate Total Labor
OFFICE ENGINEER 40 $37.00 5 $55.50 $1,758
DESIGN ENGINEER 40 $480.00 3 $480.00 $20,640
Total Labor w/o Additives: $22,398
Management and inspection: 0.00% $0
Engineering and Design: 0.00% $0
Total Labor w /Additives: $22,398
Standard Overtime
Total Labor.
$161,296
Description
Hours Rate Hours
Rate
Total Labor
SIGNALTESTMAN
320 $30.24 96
$45.36
$14,031
SIGNAL FOREMAN
320 $30.38 96
$45.57
$14,096
LEAD SIGNALMAN
320 $30.09 96
$45.13
$13,961
SIGNALMAN X 4
940 $29.76 292
$44.64
$41,009
Other:
Total Labor w/o Additives:
Total Other:
$63,098
Maintenance of Way:
67.15%
$55,800
Transportation:
61.73%
$0
Total Labor wlAdditives: $138,899
Corporate Labor
Standard Overtime
Description Hours Rate Hours Rate Total Labor
OFFICE ENGINEER 40 $37.00 5 $55.50 $1,758
DESIGN ENGINEER 40 $480.00 3 $480.00 $20,640
Total Labor w/o Additives: $22,398
Management and inspection: 0.00% $0
Engineering and Design: 0.00% $0
Total Labor w /Additives: $22,398
Page 3 of 9 (Estimate Report)
Exhibit
Total Labor.
$161,296
Equipment Force Account:
$6,171
Equipment Leased:
$0
Total Equipment.
$6,171
Materials Force Account:
$245,111
Materials to be Bid.
$0
Total Materials:
$245,111
Miscellaneous Expenses:
$0
Total Miscellaneous Expenses:
$0
Other:
$0
Total Other:
$0
Grand Total:
$412,578
Page 3 of 9 (Estimate Report)
Exhibit
Mew. Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/28/2016
Number: Name: McLean Boulevard Modified: 10/28/2016
Forces Used: Matra Printed: 1/24/2017
Force Account Estimate
Union Labor
Total Labor w/o Additives: $83,098
Maintenance of Way: 67.15% $55,800
Transportation: 61.73% $0
Total Labor w /Additives: $138,899
Corporate Labor
Standard Overtime
Description Hours Rate Hours Rate Total Labor
OFFICE ENGINEER 40 $37.00 5 55.5 $1,758
DESIGN ENGINEER 40 $480.00 3 480 $20,640
Total Labor w/o Additives:
Standard
Management and Inspection:
Overtime
Engineering and Design:
0.00% $0
Description
Hours
Rate
Hours
Rate
Total Labor
SIGNAL TESTMAN
320
$30.24
96
45.36
$14,031
SIGNAL FOREMAN
320
$30,38
96
45.57
$14,096
LEAD SIGNALMAN
320
$30.09
96
45.13
$13,961
SIGNALMAN X 4
940
$29.76
292
44.64
$41,009
Total Labor w/o Additives: $83,098
Maintenance of Way: 67.15% $55,800
Transportation: 61.73% $0
Total Labor w /Additives: $138,899
Corporate Labor
Standard Overtime
Description Hours Rate Hours Rate Total Labor
OFFICE ENGINEER 40 $37.00 5 55.5 $1,758
DESIGN ENGINEER 40 $480.00 3 480 $20,640
Total Labor w/o Additives:
$22,398
Management and Inspection:
0.00% $0
Engineering and Design:
0.00% $0
Total Labor w /Additives:
$22,398
Funding
M1
Total Labor:
$161,296
Equipment Force Account-
$6,171
Breakdown
003
Equipment Leased:
$0
Total Equipment:
$6,171
Materials Force Account.
$245,111
$245,111
$22,398
Matertals to be Bid.
$0
Total Materials:
$245,111
Miscellaneous Expenses:
$0
Total Miscellaneous Expenses:
$0
Other:
$0
Total Other:
$0
Grand Total:
$412,578
Funding
M1
Purchasing
ED
Construction
Equipment
Breakdown
003
004
005
006
017
$0
$245,111
$22,398
$138,899
$6,171
Page 4 of 9 (Estimate Report)
Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/2812016
Number: Name: McLean Boulevard Modified: 1012812016
Forces Used: Metra Printed: 112412017
Force Account Equipment
Description Days
314 TN PICK UP CC(91234) 60
Total Equipment 60
Page 5 of 9 (Estimate Report)
Corporate
Rate
$102.85
Totat
$6,171.00
$6,171
Al Estimate for File
District: Milwaukee District - West Line Limits:
Number: Name:
Forces Used: Matra
McLean Boulevard
Created:
Modified:
Printed:
10128/2016
10/28/2016
1!24!2017
Labor Breakdown 0 Complex Item
Standard/Overtime
Additive
Grand
ComplexID /Description Function
Hours
Rate
Total
Amount
Total
Total
S001
SIGNAL FOREMAN
320
30.38
9,722
67.15%
$9,466
$23,562
- - - - - --
96
45.57
4,375
DESIGNENGINEER-- .__._. - ������-
40
- -
480.00
- - -
19,200..
0.00 %
---- - - - --$0 -
$20,840
-- --- - - - - --
3
480.00
1,440
- - - - -- -
OFFICE ENGINEER
- - -
- 40
--
37.00
10
,48
0.00 -to- - - -.
i0
$1,758
5
55.50
278
SIGNAL TESTMAN
320
30.24
9,677
67.15 6h
$9,422
$23,453
4,355
SIGNALMAN X 4
..9645.36
940
29.76
27,974
87.166
$27,538
$68,547
292
44.64
13.035
__ _______.
LEAD SIGNALMAN
320
30.09
9,629
67.15%
$9,375
$23,336
96
45.13
4,332
Function Subtotal
1.980
$77,682
$55,800
$161,296
.......................................................................................
---Complex
589
....................---------------------
$27,814
Item SabTotal
1,980
$77,682
..........................
.......
$55,800
................
$161,298
Total 1,980 $77,682 $55,800 $161,296
588 $27,814
Page 6 of 9 (Estimate Report)
A49 Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/28/2016
Number: Name: McLean Boulevard Modified: 10/26/2016
Forces Used: Metra Printed: 1/24/2017
Equipment by Complex Items
Leased Corporate
Complex ID /Description Function Days Rate Total Days Rate Total
ComplexlD: Soot
314 TN PICK UP CC(91234) 0.00 $0.00 $0.00 60.00 $102.85 $6,171
Total by Complex Item 0.00 $0.00 60.00 $6,171
Total Equipment 0.00 $0.00 60.00 $6,171
Page 7 of 9 (Estimate Report)
Exhibit B
�O Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/28/2016
Number: Name: McLean Boulevard Modified: 10128/2016
Forces Used: Matra Printed: 1/24/2017
Force Account Materials
Description
2C#6 Twisted Pair
Cantilever foundation
Conduit, 4" steel
Cable, 5C#6
Cable, 7C#9
Cable, 50#14
Insulated Bondstrand
Main Gate Mast Complete
Crossing Indicator Light
Mast Assembly
Narrow Band Shunts
10 X 12 Instrument House w/
Utility Pole
28' Cantilever assembly w /Fla
3C#2 Power Cable
06- 42685 -2 MDSA -2 MD SU
Crossing Predictor & Micro Ai
40 Amp crossing controller
AC Breaker Box
AC Surge Protection
Relays
Unforeseen Conditions
Miscellaneus Expenses
Design Engineering Plans
As -Built Plans
Surge Panels 91170 -1
Surge Panels 91170 -2
06- 55406 -7 BATTERY MTC
06- 56040 -3 RECT. ELEC 12
AC meter service
Total Materials
Material Additives:
Materials with Additives:
Corporate
Quantity
Rate
Total
1,000
$1.65
$1,650
2
$3,450.00
$6,900
150
$18.80
$2,820
2,000
$2.06
$4,120
1,000
$3.84
$3,840
1,000
$2.45
$2,450
500
$1.74
$870
2
$8,895.00
$17,790
1
$800.00
$800
2
$900.00
$1,800
4
$325.00
$1,300
1
$32,000.00
$32,000
1
$500.00
$500
2
$24,000.00
$48,000
300
$5.00
$1,500
2
$628.00
$1,256
2
$25,000.00
$50,000
1
$6,000.00
$6,000
1
$160.00
$160
2
$65.00
$130
6
$450.00
$2,700
1
$20,000.00
$20,000
1
$7,500.00
$7,500
14
$480.00
$6,720
14
$Moo
$1,120
2
$500.00
$1,000
2
$500.00
$1,000
14
$280.50
$3,927
2
$1,043.00
$2,086
1
$3.500.00
$3,500
6,030
$233,439
$11,672
$245,111
Page 8 of 9 (Estimate Report)
A49 Estimate for File
District: Milwaukee District - West Line Limits: Created: 10/2812016
Number: Name: McLean Boulevard Modified: 10/28/2016
Forces Used: Matra Printed: 1/24/2017
Complex hem/Description
S001
2C#6 Twisted Pair
Cantilever foundation
Conduit, 4" steel
Cable, 5C#6
Cable, 7C#9
Cable, 5C#14
Insulated Bondstrand
Main Gate Mast Complete
Crossing Indicator Light
Mast Assembly
Narrow Band Shunts
10 X 12 Instrument House w/
Utility Pole
28' Cantilever assembly w /fia
3C#2 Power Cable
06. 42685 -2 MDSA -2 MD SU
Crossing Predictor 8. Micro Ai
40 Amp crossing controller
AC Breaker Box
AC Surge Protection
Relays
Unforeseen Conditions
Misoellaneus Expenses
Design Engineering Plans
As -Built Plans
Surge Panels 91170 -1
Surge Panels 91170 -2
0655406 -7 BATTERY MTC
06- 56040 -3 RECT. ELEC 12
AC meter service
Function
Materials by Complex Item
Total Materials
Materials by Complex Item
Page 9 of 9 (Estimate Report)
Comorate
Bid
Quantity
Rate
Total
Quantity
Rate
Total
1,000.00
$1.65
$1,650.00
0.00
$0.00
$0.00
2.00
$3,450.00
$6,900.00
0.00
$0.00
$0.00
150.00
$18.80
$2,820.00
0.00
$0.00
$0.00
2,000.00
$2.06
$4,120.00
0.00
$0.00
$0.00
1,000.00
$3.84
$3.840.00
0.00.
$0.00
$0.00
1,000.00
$2.45
$2,450.00
0.00
$0.00
$0.00
500.00
$1.74
$870.00
0.00
$0.00
$0.00
2.00
$8,895.00
$17,790.00
0.00
$0.00
$0.00
1.00
$800.00
$800.00
0.00
$0.00
$0.00
2.00
$900.00
$1,800.00
0.00
$0.00
$0.00
4.00
$325.00
$1,300.00
0.00
$0.00
$0.00
1.00
$32,000.00
$32,000.00
0.00
$0.00
$0.00
1.00
$500.00
$500.00
0.00
$0.00
$0.00
2.00
$24,000.00
$48,000.00
0.00
$0.00
$0.00
300.00
$5.00
$1,500.00
0.00
$0.00
$0.00
2.00
$628.00
$1,256.00
0.00
$0.00
$0.00
2.00
$25,000.00
$50,000.00
0.00
$0.00
$0.00
1.00
$6,000.00
$6,000.00
0.00
$0.00
$0.00
1.00
$160.00
$160.00
0.00
$0.00
$0.00
2.00
$65.00
$130.00
0.00
$0.00
$0.00
6.00
$450.00
$2,700.00
0.00
$0.00
$0.00
1.00
$20,000.00
$20,000.00
0.00
$0.00
$0.00
1.00
$7,500.00
$7,500.00
0.00
$0.00
$0.00
14.00
$480.00
$6,720.00
0.00
$0.00
$0.00
14.00
$80.00
$1,120.00
0.00
$0.00
$0.00
2.00
$500.00
$1,000.00
0.00
$0.00
$0.00
2.00
$500.00
$1,000.00
0.00
$0.00
$0.00
14.00
$280.50
$3,927.00
0.00
$0.00
$0.00
2.00
$1,04100
$2,086.00
0.00
$0.00
$0.00
1.00
$3,500.00
$3,500.00
0.00
$0.00
$0.00
6,030
$233,439
0
$0
6,030
$233,439
0
$0
Page 9 of 9 (Estimate Report)
Exhibit C - Local Agency Construction Estimate of Probable Cost
BUDGETARY TRAFFIC SIGNAL QUANTITIES AND OPINION OF PROBABLE CONSTRUCTION COST
McLean Blvd at Big Timber Road /RR Crossing
Prepared by: Hampton, Lenzini and Renwick, Inc.
August 17, 2015
SCHEDULE OF QUANTITIES
IDOTCODE
ITEM
UNIT
Quantity
Unit Price
Total
72000100
SIGN PANEL - TYPE 1
SO FT
100
$30.00
$3,000.00
80500020
SERVICE INSTALLATION- POLE MOUNTED
EACH
1
$1,500.00
$1,500.00
81028200
UNDERGROUND CONDUIT, GALVANIZED STEEL, 2 "DIA.
FOOT
710
$18.00
$12,780.00
81028210
UNDERGROUND CONDUIT, GALVANIZED STEEL, 21/2 "DIA.
FOOT
40
$22.00
$880.00
81028220
UNDERGROUND CONDUIT, GALVANIZED STEEL, 3 "DIA.
FOOT
80
$28.00
$2,240.00
81028240
UNDERGROUND CONDUIT, GALVANIZED STEEL, 4" DIA.
FOOT
710
$35.00
$24,850.00
81400100
HANDHOLE
EACH
6
$1,500.00
$9,000.00
81400200
HEAVY -DUTY HANDHOLE
EACH
4
$2,500.00
$10,000.00
81400300
DOUBLE HANDHOLE
EACH
3
$3,000.00
$9,000.00
87301215
ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 142C
FOOT
1500
$1.00
$1,500.00
87301225
ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 143C
FOOT
1500
$1.50
$2,250.00
87301245
ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 145C
FOOT
3000
$2.00
$6,000.00
87301305
ELECTRIC CABLE IN CONDUIT, LEAD -IN, NO. 141 PAIR
FOOT
1500
$1.00
$1,500.00
87301750
ELECTRIC CABLE IN CONDUIT, RAILROAD, NO. 143C
FOOT
300
$1.60
$480.00
87301805
ELECTRIC CABLE IN CONDUIT, SERVICE, NO.6 2 C
FOOT
200
$3.10
$620.00
87301900
ELECTRIC CABLE IN CONDUIT, EQUIPMENT GROUNDING CONDUCTOR, NO. 61C
FOOT
500
$1.50
$750.00
87502480
TRAFFIC SIGNAL POST, GALVANIZED STEEL 14 FT.
EACH
2
$900.00
$1,800.00
87502500
TRAFFIC SIGNAL POST, GALVANIZED STEEL 16 FT,
EACH
3
$1,100.00
$3,300.00
87502520
TRAFFIC SIGNAL POST, GALVANIZED STEEL IS FT.
EACH
1
$1,200.00
$1,200.00
87700220
STEEL MAST ARM ASSEMBLY AND POLE, 36 FT.
EACH
3
$6,500.00
$19,500.00
87800100
CONCRETE FOUNDATION, TYPE A
FOOT
6
$200.00
$1,200.00
87800150
CONCRETE FOUNDATION, TYPE C
FOOT
4
$550.00
$2,200.00
87800415
CONCRETE FOUNDATION, TYPE E 36 -INCH DIAMETER
FOOT
33
$220.00
$7,260.00
88030020
SIGNAL HEAD, LED, 1 -FACE, 3- SECTION, MAST -ARM MOUNTED
EACH
15
$600.00
$9,000.00
88030050
SIGNAL HEAD, LED, 1 -FACE, 3- SECTION, BRACKET MOUNTED
EACH
6
$550.00
$3,300.00
88102710
PEDESTRIAN SIGNAL HEAD, LED, 1 -FACE, BRACKET MOUNTED
EACH
6
$550.00
$3,300.00
88200100
TRAFFIC SIGNAL BACKPLATE
EACH
15
$100.00
$1,500.00
88500100
INDUCTIVE LOOP DETECTOR
EACH
8
$200.00
$1,600.00
88600100
DETECTOR LOOP, TYPE I
FOOT
600
$17.00
$10,200.00
88700200
LIGHT DETECTOR
EACH
2
$1,400.00
$2,800.00
88700300
LIGHT DETECTOR AMPLIFIER
EACH
1
$3,500.00
$3,500.00
88800100
PEDESTRIAN PUSH- BUTTON
EACH
6
$375.00
$2,250.00
89000100
TEMPORARY TRAFFIC SIGNAL INSTALLATION
EACH
1
$50,000.00
$50,000.00
89100400
ILLUMINATED SIGN, LED
EACH
2
$3,000.00
$6,000.00
89502375
REMOVE EXISTING TRAFFICSIGNAL EQUIPMENT
EACH
1
$20,000.00
$20,000.00
89502380
REMOVE EXISTING HANDHOLE
EACH
10
$400.00
$4,000.00
89502382
REMOVE EXISTING DOUBLE HANDHOLE
EACH
3
$450.00
$1,350.00
89502385
REMOVE EXISTING CONCRETE FOUNDATION
EACH
10
$350.00
$3,500.00
Z0048665
RAILROAD PROTECTIVE LIABILITY INSURANCE
LSUM
1
$5,000.00
$5,000.00
X0324085
EMERGENCY VEHICLE PRIORITY SYSTEM LINE SENSOR CABLE, NO. 20 3/C
FOOT
400
$1.00
$400.00
X1400081
RAILROAD FULL - ACTUATED CONTROLLER AND TYPE SUPER P CABINET (SPECIAL)
EACH
1
$35,000.00
$35,000.00
X8011000
TELEPHONE SERVICE INSTALLATION
EACH
1
$3,000.00
$3,000.00
X8620200
UNINTERRUPTABLE POWER SUPPLY, SPECIAL
EACH
1
$4,500.00
$4,500.00
CONTINGENCY -10%
$29,301.00
TOTAL $322,311.00
Page 1 of 1 Exhibit C
Illinois Department of Transportation
2300 South Dirksen Parkway t Springfield, Illinois / 62764
February 8, 2016
Ms. Kimberly A. Dewis
City Clerk
150 Dexter Court
Elgin, Illinois 60120
Subject: City: Elgin
Section: 14- 00185 -00 -TL
Project: RRP4003(352)
Job: C -91- 372 -14
Preliminary Engineering Agreement
Consultant: Hampton, Lenzini, Renwick, Inc.
$113,851.00 (federal share $113,851.00)
Dear Ms. Dewis:
The enclosed preliminary engineering agreement is hereby approved on
February 8, 2016 by the department and was authorized by the Federal
Highway Administration on June 24, 2015 per the proposed funding
agreement dated June 30, 2015.
Please contact Terry Fountain (Terrence.Fountain @illinois.gov) if you have
any questions.
Sincerely,
Salmon O. Danmole, P.E.
Acting Engineer of Local Roads and Streets
By: Gregory S. Lupton, P.E.
Acting Local Project Implementation Engineer
Enclosure
cc: Gregory J. Rokos, P.E., Public Services Director
John Fortmann Attn: Christopher Holt - District 1
Roxy Heck (Attn: Project Control)
File
Exhibit D
City of Elgin
i L
IlfmOi5 Dep�trtlertt
o
C
�df f Transportation
County
Kane
A
L
Section
14-00185-00-TL
I A I
Preliminary Engineering
Project No.
RRP- 4003(352)
G
Services Agreement
Job No.
For
C -91- 372 -14
I E
N j
Federal Participation
Contact Name /Phone!E -mail Address
Gregory Rokos, PE
C
847.931.5966 I
Y
Consultant
Hampton, Lenzini and Renwick. Inc
C�
0 Address
N 380 Shepard Drive
S, City
Elgin
� State
T IL
Zip Code
A 60123
N Contact Name /Phone /E -mail Address
T Randal G. Newkirk, PE
847.697.6700
THIS AGREEMENT is made and entered into this 4th day of November • 2015 . between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT.
Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name McLean Blvd at Matra Railroad Route Length >0.1 mi Structure No.
Termini at Big Timber Road
Description Traffic Signal improvements at the intersection of McLean Blvd / Metra Raiiroad/Big Timber Road. Project will use Local Agency
Railway- Highway Grade Crossing Improvements funding.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within VWC calendar days from the date of the Notice' o Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man -
hours shown in EXHIBIT A. If higher- salaried personnel of the firm, including the Principal Engineer. perform services that are
indicated in Exhibit A to be performed by lesser- salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT: and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE wilt not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes. and local laws or ordinances of the LA.
Page 1 of 6
Printed on 10/2312015 6:55:55 AM
BLR 05610 (Rev. 11121/13]
Exhibit D
9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission. percentage. brokerage. contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT.
b. agreed, as an express or implied condition for obtaining this AGREEMENT. to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any fine, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal Department or agency,
a. have not within a three -year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal. State or local) transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft.
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three -year period preceding this AGREEMENT had one or more public transactions (Federal. State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613. Engineering Payment Report, to the STATE upon completion of the project (Exhibit 6).
13. Scope of Services to be provided by the ENGINEER: (SEE A�checf <��c p,
❑ Make such detailed surveys as are necessary for the planning and design of the PROJECT. J
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
❑ Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and /or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
❑ Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse. Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures. and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
❑ Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary Hght -of -way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 8
Printec on 10;2312015 8:55:55 AM
BLR 05610 (Rev. i t r21/13)
Exhibit D
IL THE LA AGREES.
7o turn sh the ENGINEER all presently available survey date and information
_. Tc ry the ENGINEER as compensation for all services renderer in accordance -Mt— tms AGREEMENT. on the basis of the
following compensation formulas_:
Cost Plus Fixed Fee C CPFF = 14.5%[DL + R(DL) * CH(DL'r + IHDCj, or
J CPFF = 14.5 %[DL + R(DL% 1.4(DL) + IHDCj. or
j ' CPFF = 14.5%[(2.3 + R)DL + IHDCj
Adhere: OL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm s Actual Overhead Factor
R = Complexity Factor
Specific Rate 71 (Pay per element)
Lump Sum
3. To pay the ENGINEER.. using one of the following methods as required by 49 CFR part 26 and 50F IL CS 515409:
L �Nifh Rztainage
a • For the first 50% of completed work. and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LAL, monthly payments for the work performer shall be due and payable to the ENGINEER. suc.`: payment=_ to be eoua' tc
90% of the value of the partially completed work minus all or_vicus partiai payments made to the ENGINEER.
b - After 50% of the work is completed. and upon receipt of monthly invoices from the ENGINEER and the approval thereof ty
the LA. monthly payments covering work performed shall be due and payable to the ENGINEER. such payments to be equal to
95:>, of the value of fhe partially completed work minus all previous partial payments made to the ENGINEER.
c. Final Payment - Upon approve' of the work by the LA but .riot later than 60 days after the work is completed arc reports_ have
been made and acceotec by the LA and the STATE. a sum of money equal to the basic fea as determined ir• this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payaole tc
Ina ENGINEER.
J VVimout Retamage
a For progressive payments - Upon receipt of monthly invoices from the ENGINEER ana the approval merec t,, :rte -A
monthly payments for toe work performed shall be due aid payable to the ENGINEER. such payment=_ to be =_ ^cal is the vague
of the partiafkv comoleted work minus all previous partial payments made to the ENGINEER,.
t, Final Payment - Upon approval of the work by the LA but not later than 60 days after the work is completed ano reports have
oeen made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in -.his AGREErvIENT
less the total of the amounts of partial payments previously paid to the ENGINEER snail be due and payable in the ENGINEER.
Tne recipient shall rot discriminate on the basis of race. color. national oricin or sex in the award and performance of any DOT -
ass:stec contract or in tie administration of its DBE program or the requirements of -29 CFR part 26. The racipiant shall tale all
nacesse-y and reasonable steps under 49 C-r•R par. 26 to ensure nondiscrimination in the away and administration of DOT- assistec
contracts. The rzgipienls D3E program, as required by ,19 CFR part 26 and as aoprgved by OCT. is incorporated by reference in
:ms agreement. Implementation of this procram is a legal obligation and failure to carry out its terms shall be treated as molaticn q:
this agreement. Upon notifiatien ;o the recipient of its failure to carry out its aoorgved program. the Departmem may impose
sanctions as provided for under pan 26 and may, in appropriate Cases reefer the matter for enforcement under 18 U.S.C. IOC. anc;pr
:he Frog-am Frz _ Civil Remedies Act of 1986 131 U.S.C. 3801 at seq.1.
lit. IT IS NUTALLY AGREED,
That tic work shall oe commenced by the ENGINEER prior to issuance by the LA. Bf a w,;t en Notice io Proceec.
2. That tracings, plans, specifications. es- ides, maps and other documents prepared c the ENGIrd EER in accordance with this
AGREEMENT shall be delivered tc aid become the property of the LA and that basic survey cotes sketcnes char's arc other cats
prepared or obtained in accordance with this AGREEMENT shall be made avaiiable upon request. to the LA or to the STATE.
wit, lout restriction or limiietion as to their use.
Facie ` 01 t
rnntsc or. 2:1'27.' BFi '55 AM
BLP 05c ^ii; ;Rev 11:21 :?.
Exhibit D
T'tat all reports. plans. estimate=_ and soecial provisions furnished by the ENGINEER snail be m accordance with the current
Standard Specif cations for Road and 6nd9e Construction. Bureau o" Roads and Streets Administrative Policies. Federal -.Aid
Procedures for Local highway Improvements or any other applicable requirements of the STATE. n beiro :inderstood :hat all such
P_r ❑isned documents shall be approved by the LA and the STATE before final acceptance. Dur.ng the performance of the
enoinaenrc sen ices herein provided for. the ENGINEER shall be responsible for any toss or damage tc the documents herein
enumerated •while the.- are in the ENGINEER s possession and any such loss or damage shall be r estored at the ENGINEERS
excense-
That none of the services to be furnished by the ENGINEER, shall be sublet, assigned cr transferred to env other Cary or panies
crithout written consent of the LA. The consent to sublet. assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve_ the ENGINEER of anv resconsibility for the fulfillment of this agreement.
5. To maintain. for a minimum of 3 years after the completion of the contract. adequate books, records and supporting gocuments to
venfv the amounts, recipients and uses of all disbursements of funds passing in conjunction vrdh the contract: the contract and all
books. records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and .o provide full access to alt relevant materials. Failure to maintain the books. records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the receae_ry of any funds paid by the STATE under
the contract for which adequate books. records_ and supporting documentation are not available to support their purported
disbursement.
6. he payment by the LA. In accordance .with numbered paragraph S of Section It twin be considered oaymenc In foil for all seroces
rendered in accordance with this AGREEMENT whether or not they be actually enumerated ie this AGREEMENT.
7. 7net the ErJG!NEER shall be resporsible for anv and all damages to property or persons arising out o' an error, . omission, andior
Heel giant ace .r. :fa prosewtion of :rte ENGINEER -s work and shall indemnify and save harmless the LA. the ST.-'. - E. and their
o Icers. age='s :r employees fro.- al! suits, clams actions or damages of any nature whatsoever resjltino there from. These
ndemrnres_ snaL -at be limited by the listing of any in=surance Policy,
S. This AGRc f1ENT may be terminated by the LA upon givino notice in writing ro the ENGINEER at the ENGINEER s lasf known post
sac= address. Upon such termination. the ENGINEER shat! cause to be delivered to the LA, all drawings. plain. surveys, reports.
permits, agreements, soils and foundatior analysis. provisions. specifications_, partial and comoieted estimates and date. if any from
soil survey and suts_race investigation with the understanding that all such materla. becomes the Droncnv of the LA. ':'re LA will be
reapons'bis for reimbursement of all eligible expenses to date of the written notice of termination.
g. Tnys oerification is required by me Drug Free Wcrkolace Act (30ILCS 580). The Drug Free Workmacer Act recuires that no grantee
or contractor shall receive a ;ten: or be considered for the purpose of being awarded a contract for the pro -urement of any croDery
or service from the State unless mat grantee_ or contrsctor will provide a drug free workplace. °alse certification or violation of the
certification ma: result in sanctions including, out riot limited ic. suspension of contract or grant caynents. termination of a ecrtrect er
grant and deparment o'the contracting or grant opportunities with the State for at least one : U • =er but no more than vve i51 vests.
=or the purpose of this certification. "grantee' or'contramor' means a corporation. partnership or other entity with twenty-five 125; or
more employees at the time of issuing the grant. or a department. dwision cr other unit thereof. directly responsible far the specific
Derfcrmance under a contract or grant of $5,000 a more from the State. as defined in the Act. -
The contracto.- crartee certifies and aorses met it will provide a drug free workpiace by
a. =ubiish:no o statement.
Ndlifvmc st .z cyees that the unlawful manufacure. distribution. dispersina . pcssessic.. o. isa cf a conrP•.Ied substance.
ineludin_ cancabis. s crghibiied is the grantee's or camracto,s workplace.
t2i Specifying the actions that will be taken against employees for v!olaticns_ c such prohiPihor.
Notifying the employee That. as a condition of employment on such contract or grant. the emplcvee will
;a) abicia by the terms of the statement: and
tb! rictif;; the employer of env crminal drug statute conviction for a violanor, eccumno_ in the workplace no le`er than love. (5i
days after such conv.cuor,
c. Esaolishmg a drug free awareness program to inform employees about.
Or The dargers of druo abuse in the workblace.
The grantees Or contractor's policy of maintaining a drug free worxo.ace. -
+;3) Any available drug counseling. rehabilitation and employee assistance program: ano
r4) The Deratties that may be imposed upon an employee for drug violations.
_. Providing a copy of the statement required by subparagraph ;a} to each employee encased in the pert, mance of the contract or
grant and to post the statement in a prominent Place in the workplace.
c. Notifying the contracting or granting agency within ten (5 0) days after receroin- notice under par r E; of par-. ?rapt ) of
subsection (aI above from an employee or oihere :!se receiving actual notice of soon conviction.
e.. imposing a sanction on. or requiring the satisfactory participation in a drug abuse assistance or rehabilita :ion program by.
.. Assisting employees in selecting a course of action in the evert drug counseling treatment and rehabilitation is required and
indicating that a trained refer. at team is in place.
a. Making a good faith effort to continue to maintain a drug free workplace through implementattoc of the Dry c Free 'Worrkpiece Ac-.
=age c c* e
-• :m2d or'0 —< 2n'.5 r'::`._ °:55:-,..
Exhibit D
10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Sub - Consultants:
TIN Number
Agreement Amount
I
I
I
Sub - Consultant Total
L Prime Consultant Total:
I
Total for all Work:
I 113 E�_- I. co I
Executed by the LA:
ATTEST
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Exhibit D
HAMPTON, LENZINi. AND RENWICK, INC. iL1�R
Civil Engineering • Structural Engineering • Environmental Services_ • Land Surveying
City of Elgin
McLean Boulevard / Big Timber Road / Metra RR Crossing
Traffic Signal / RR Signal Improvements
Project Description
The proposed project involves safety improvements at the existing McLean Boulevard Metra Railroad
Crossing. The improvements will include the adjoining signalized intersection of McLean Boulevard
with Big Timber Road to the north and the unsignalized intersection with Timber Drive to the south.
Improvements will include upgrades to the traffic signals at McLean Blvd and Big Timber Road,
including the possible addition of traffic signal control to McLean Blvd and Timber Drive. The two
intersections will be operated by one signal controller, which will maintain its integration with the
existing railroad warning devices. Modifications to the traffic signal — railroad interconnect will be
determined via coordination between the City, Metra, the Union Pacific Railroad (UPRR) and the
Illinois Commerce Commission (ICC). The base proposal assumes that an ICC hearing will not be
required.
Proposed Scope of Services
HLR will complete the following tasks to obtain the required IDOT approvals needed for these
federally- funded safety improvements. We will coordinate our work with the City as is timely to
provide opportunities for discussions, reviews and approvals.
Proiect Initiation and Data Collection
Prepare minutes of the Elgin / IDOT Phase I engineering kick -off meeting held at the Elgin
Public Works office on May 6.
• Order JULIE locates for utilities within the limits of the project.
• Obtain and review existing / as -built plans available from the City.
• Check existing right -of -way and easements using tax maps, on -line databases and subdivision
plats available from the City's records.
• Conduct a field inspection of the project site to observe existing traffic operations and view
locations of visible utilities and other features that must be accounted for in the proposed
design.
• Coordinate with Metra, the UPRR and ICC to determine their requirements for the extent of
improvements needed for the railroad crossing warning devices and for their preliminary
review of signal sequence -of- operation alternatives.
• Conduct a topographic survey sufficient to prepare traffic signal plans. The survey will include
pavement centerlines and edges, curb lines, pavement markings, traffic signal and railroad
signal equipment, signs, visible utilities, visible right -of -way monumentation and features
outside the r.o.w. that may affect the placement of signal equipment. Import the survey data
and prepare CADD files for plan sheets.
Exhibit D
Proposed Scope of Services (continued)
Page 2 of 3
Coordinate with our geotechnical subconsultant, Rubino Engineering, to obtain soil borings
and a geotechnical report. We will review the findings to select proposed traffic signal mast
arm foundation desions.
Collect soil samples during the soil borings operation and deliver them to Prairie Analytical
Systems for lab analyses. This will provide soil characterization sampling for Illinois EPA
LPCn663 for disposal of excess excavated soils. Due to the railroad and gas stations adjoining
the intersections, it is assumed that contamination will be found.
Phase I (Preliminary) Engineering
• Prepare an anaiysis of signal phasing to operate the McLean Blvd J Big Timber Road signalized
intersection. A future Timber Drive signal evaluation will be considered.
• Prepare a project location map, existing and proposed typical cross sections. and an aerial
photo exhibit as required for the IDOT Phase I submittal package.
• COnd1�ft the Special Waste screening, including the environmental database search and
prepare a memorandum of our findings for the Cry's review and use.
• Conduct further coordination with Matra, the UPRR and ICC for review of preliminary
engineering.
• Prepare IDOT's BLR 19100 Categorical Exclusion Group I approval form, assemble the Phase I
submittal package and submit to IDOT for District 1 approval.
Phase II ( Desion` Engineering
• Design and prepare plans for Temporary and permanent traffic signals including pavement
markings, pay items, quantities, cost estimates, specifications and special provisions. Prepare
the traffic signal sequence of operation, railroad preemption sequence of operation and
Emergency Vehicle Preemption (EVP) sequence of operation in a chart format.
• Prepare the traffic signal ,' railroad signal interconnect plan. Prepare required details for any
modifications required by Metra, the UPRR or ICC for the integration of the traffic signals with
the railroad warning devices.
• Prepare the plan cover sheet, general notes, summary of quantities and schedules.
• Conduct further coordination with Matra, the UPRR and ICC for plan reviews.
• Assist City staff with the preparation and updates of the IDOT-Local .Agency Agreement and
the Project Program Information forms.
Exhibit D
Proposed Scope of Services (continued)
Optional Services Available Upon Request
Page 3 of 3
Although not included in the base scope of services, HLR will provide the following optiona! services
upon the City's request.
If a traffic signal or right -in -right -out at Timber Drive is desired the following will be needed:
Obtain peak period turning - movement traffic counts at McLean Blvd / Big Timber Road
and McLean Blvd ,' Timber Drive, classified by vehicle type, bicycles and pedestrians.
This will include tracing counts of vehicle movements that cross the railroad tracks and
enter or exit Timber Drive. This information may be desired if the ICC or railroad
recommends restricting Timber Drive to right turns only as a safety measure. The data
will demonstrate that most large truck traffic enters Timber Drive from the McLean
Blvd north approach.
Analyze traffic flow through the intersection based on future traffic projections using
the Highway Capacity Software (HCS)
Prepare an Intersection Desion Study (IDS) and submit to IDOT for approval
Prepare for and represent the City at an ICC hearing, if required for the modification to the
railroad warning system and /or modifications to the traffic signal plan and sequences of
operation. These hearings are typically held in Chicago.
Exhibit D
Reso1utio11No. i�;-1!-
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEN:[ENT
`<'`'ITH HAMPTON. LENZINI AND REN NICK. INC. FOR
ENGINEERING SERVICES IN CONFECTION d ITH THE
NICLEAN AND BIG TIMBER ROAD RAILROAD
SIGNAL IMPROVEMENTS PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN. ILLINOIS.
that pursuant to Elgin Municipal Code Section :.02.02013(9) the Cit) Coltncil hereb\ rinds that
an excelxion to the requirements of the procureinent ordinance is neclessary and in the best
uneresT of the cite: and
BE IT FURTHER RESOLVED BY THE CITY- COUNCIL OF THE CITY OF ELGIN.
ILLINOIS, that Stan R. Stegall. City %Ianager, and Kimberly A. Deals. City Clerk. he and are
hereby authorized and directed to execute an Agreement on behalf of the City o; Dgin with
mT
n pton. Lenzini and Renwick. Inc. for engIDeermg sera ices in connection xkith the McLean
.Ind Big Timber Road Railroad Signal Improvements Proiect, the firm of which is tite Illinois
Department of Transportation PreliminarN Engineerin- Services A_ Bement for Federal
Participation. a cony of a hich is attached hereto and made a part here, f b. reference,
s David J. Kaptain
David J. Kaptain. Ma%or
Pr:st nicd: November ". 2015
\dopiw: : Nc;,-rnber -1. 201=
Ot11nibus Vote: Yeas: 9 Navy: 0
Allest:
s Kimberly Deia'Is
Khnberiv Dexk is. City Clerk
Exhibit D