14-20 Resolution No. 14-20
RESOLUTION
AUTHORIZING PURCHASE OF TWO ELGIN EAGLE STREET SWEEPERS
FROM STANDARD EQUIPMENT COMPANY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that
an exception to the requirements of the procurement ordinance is necessary and in the best
interest of the city; and
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the purchase of two Elgin Eagle Street Sweepers by the City of Elgin from Standard
Equipment Company be and is hereby authorized and approved in the total amount of$449,798,
pursuant to the Standard Equipment Company quote dated February 18, 2014, attached hereto.
BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Kimberly A.
Dewis, City Clerk, be and are hereby authorized and directed to execute necessary documents in
conjunction with the purchase authorized herein.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 26, 2014
Adopted: February 26, 2014
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
2033 WEST WALNUT STREET • CHICAGO, IL 60612 • 312/829-1919 • FAX 312/829-6142
E-MAIL:sales @standardequipment.com • INTERNET: http://www.standardequipment.com
TAM
E Q U I P M E N T C O M P A N Y
Mr. Dan Rich February 18th, 2014
Director of Public Works
City of Elgin
1900 Holmes Road
Elgin, IL 60120
Dear Mr. Rich,
Standard Equipment Company is pleased to present the following quote for TWO Elgin Eagle street
sweepers mounted on Autocar cab over chassis'with equipment per your request. Please note that this
quote is valid for 30 days from today's date. Delivery time is approximately 16 to 20 weeks after receipt
of order. Please see attached for chassis and sweeper warranty.
Each Elgin Eagle to include:
Dual gutter brooms Autocar cabover chassis
White cab/body, red logo Conveyor stall alarm
High speed conveyor motor Water fill gauge
Side broom pressure gauge Resume sweep after transport
In cab air restriction gauge indicator Eagle service manual
John Deere service manual Rear flood light
LED Arrowstick Hopper front LED Beacon
Silicone hoses JD engine Sy-Klone aux engine pre-cleaner
LED Stop,tail and turn AM/FM Radio
Driverside air ride seat Passenger side air ride seat
Spare tire and wheel RH side broom tilt
LH side broom tilt Front spray bar
Midwest Autolube chassis/sweeper RH Extended sidebroom
(2) Front mount LED flashing oval amber lights (2) Rear mount LED flashing oval amber lights
Strip broom Payment upon delivery
One day onsite operator/maintenance training (1) Factory mechanics training
FOR THE AMOUNT OF: $610,898
CITY OF ELGIN DISCOUNT: $-91,100
NET AMOUNT BEFORE TRADE-INS': $519,798
LESS TRADE-INS' OF CITY OF ELGIN'S 2007
PELICAN AND 2006 EAGLE: $-70,000
TOTAL NET AFTER TRADE-INS': $449,798
Thank you for the opportunity to quote you on your sweeper needs. Please call me at (312) 208-6377 if
you have any questions on this quote.
BEST REGARDS,
STANDARD EQUIPMENT COMPANY
Jim Miller
Sales Representative
STANDARD EQUIPMENT COMPANY
.� /e,2of )1. 181a/iLi
om Markel .Hager Jim Mi /Sales Representative
CITY OF ELGIN ihteZtA
e/e///fal• rfd"?' uWia/City of Elgin Representative me/title) City of Elgin Representa ive(name/title)
Sean R. Stegall, City Manager Kimberly A. Dewis, City Clerk
Date: February 26, 2014 Date: February 26, 2014
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i LIMITED WARRANTY i' ,
Limited Warranty. Each machine manufactured by ELGIN SWEEPER COMPANY("ESCO"or the"Company")is
it, warranted against defects in material and workmanship for a period of 12 months,provided the machine is used �
in a normal and reasonable manner and in accordance with all operating instructions. If sold to an end user,the Ir ';-.p
l • applicable warranty period commences from the date of delivery to the end user. If used for rental purposes,the 4 ',•
applicable warranty ty period commences from the date the machine is first made available for rental by the Company .1*
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or its representative. This limited warranty may be enforced by any subsequent transferee during the warranty
period.This limited warranty is the sole and exclusive warranty given by the Company. •
,..0 Exclusive Remedy. Should any warranted product fail during the warranty period,ESCO will cause to be repaired
or replaced,as the Company may elect,any part or parts of such machine that the Company's examination
ti N,. discloses to be defective in material or factory workmanship. Repairs or replacements are to be made at the selling •
\ Elgin distributor's location or at other locations approved by ESCO. In lieu of repair or replacement,the Company
4 may elect,at its sole discretion,to refund the purchase price of any product deemed defective. The foregoing
1 remedies shall be the sole and exclusive remedies of any party making a valid warranty claim. .,�
�- The ESCO Limited Warranty shall not apply to(and ESCO shall not be responsible for): '
0y e 1. Major components or trade accessories that have a separate warranty from their original manufacturer,such
• ' as,but not limited to,trucks,engines,hydraulic pumps and motors,tires and batteries. 4".,•
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2. Normal adjustments and maintenance services. r)"'
t•• 3. Normal wear parts such as,but not limited to,brooms,oils,fluids,filters,broom wire,shoe runners,rubber
deflectors and suction hoses.
4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by ESCO.
5. Repairs,modifications or alterations without the express written consent of ESCO,which in the Company's
` sole judgment,have adversely affected the machine's stability,operation or reliability as originally designed
and manufactured.
6. Items subject to misuse,negligence,accident or improper maintenance. ±
--:- *NOTE*The use in the product of any part other than parts approved by ESCO may invalidate this warranty.ESCO '-
reserves the right to determine,in its sole discretion,if the use of non-approved parts operates to invalidate the
r t warranty. Nothing contained in this warranty shall make ESCO liable for loss,injury,or damage of any kind to any �/+
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•. ii" person or entity resulting from any defect or failure in the machine. ;l
THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES,EXPRESS OR IMPLIED,INCLUDING t
r' ' WITHOUT LIMITATION,ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FORA •'+
i -*.'t ` PARTICULAR PURPOSE,ALL OF WHICH ARE DISCLAIMED. •
is This warranty is in lieu of all other obligations or liabilities,contractual and otherwise,on the part of ESCO. For
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the avoidance of doubt,ESCO shall not be liable for any indirect,special,incidental or consequential damages, i/ \
•r including,but not limited to,loss of use or lost profits. ESCO makes no representation that the machine has i' .• -
` the capacity to perform any functions other than as contained in the Company's written literature,catalogs or '
r specifications accompanying delivery of the machine. No person or affiliated company representative is authorized 13:-
,
• to alter the terms of this warranty,to give any other warranties or to assume any other liability on behalf of ESCO in nj • `
connection with the sale,servicing or repair of any machine manufactured by the Company. Any legal action based
_ hereon must be commenced within eighteen(18)months of the event or facts giving rise to such action.
• ESCO reserves the right to make design changes or improvements in its products without imposing any obligation `~1
1 ,/ upon itself to change or improve previously manufactured products. 1
ELGIN SWEEPER COMPANY
i 1300 W.Bartlett Road •
• ._-• Elgin, Illinois 60120
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11.20.2007
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Autocar Industries, LLC
LIMITED WARRANTY CERTIFICATE—NORTH AMERICA
Xpert Chassis
THIS DOCUMENT CONSISTS OF TWO PAGES.
PLEASE READ THE IMPORTANT PROVISIONS ON BOTH PAGES OF THIS DOCUMENT.
Autocar Industries,LLC (Autocar)warrants the chassis of each new Xpert under original ownership and operated exclusively
in the 50 states of the United States of America and in Canada(Xpert Chassis),specifically excluding the body installed on the
chassis, to be free from material defects in materials and workmanship upon the conditions,as limited and as otherwise set
forth below and on the second page of this document (Limited Warranty). Warranty repairs must be performed by an
authorized Autocar distributor,authorized repair facility or other authorized provider of repair services(Authorized Facility).
1. Warranty Periods(subject to Limitations and Exclusions below and on Pane 2)
A. Autocar's limited warranty periods begin on the date and at the mileage/hours in-service when the Xpert Chassis is
delivered to the original owner.
B. BASIC WARRANTY TERM: 12 months, 100,000 miles/161,000 kilometers or 3,000 hours in-service, whichever
occurs first.
C. DRIVELINE(CARRIER BEARINGS, HANGERS AND SHAFTS)WARRANTY TERM: 36 months,300,000
miles/483,000 kilometers or 9,000 hours-in-service,whichever occurs first.
D. CAB WARRANTY TERM: 60 months, 500,000 miles/805,000 kilometers or 15,000 hours in-service, whichever '
occurs first for cab structure. 36 months, 300,000 miles/483 kilometers or 9,000 hours in-service, whichever occurs
first for cab corrosion,limited to metal perforation(surface corrosion not covered).
E. FRAME, CROSS MEMBERS AND FRAME BRACKETS FOR ENGINE/SUSPENSION MOUNTING
WARRANTY TERM: 60 months, 500,000 miles/805,000 kilometers or 15,000 hours in-service,whichever occurs
first.
2. Autocar's Obligations and Discretion
A. Autocar's obligations are limited to, at its sole option, the repair or replacement of parts or components of the Xpert
Chassis which are determined by Autocar in its sole discretion to be defective. At Autocar's option, parts or
components may be replaced with factory rebuilds. Replaced parts or components are the property of Autocar.
B. Warranty repairs and replacements performed by an Authorized Facility in accordance with the terms of this Limited
Warranty are 100%free of charge(parts and labor)to the original owner of the Xpert Chassis.
3. Limitations
A. This Limited Warranty is not extended for any time out of service for warranty repairs.
B. This Limited Warranty covers only defects which are brought to the attention of an Authorized Facility immediately
upon discovery,and the vehicle must be made available, in a timely fashion during the warranty period,for repair.
C. THIS LIMITED WARRANTY IS THE ONLY EXPRESS WARRANTY PROVIDED BY AUTOCAR FOR YOUR
XPERT CHASSIS. AUTOCAR ASSUMES NO OTHER OBLIGATION OR LIABILITY IN CONNECTION WITH
YOUR XPERT CHASSIS OR YOUR VEHICLE. AUTOCAR DOES NOT AUTHORIZE YOUR SELLING
DISTRIBUTOR, YOUR BODY MANUFACTURER OR ANY OTHER PERSON OR ENTITY TO ALTER,
AMEND OR OTHERWISE CHANGE THIS LIMITED WARRANTY IN ANY MANNER.
D. AUTOCAR IS NOT RESPONSIBLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES OR EXPENSES YOU MAY CLAIM AS A RESULT OF YOUR USE OF YOUR XPERT CHASSIS
OR YOUR VEHICLE, INCLUDING BUT NOT LIMITED TO LOSS OF INCOME, DOWNTIME EXPENSES
AND ANY OTHER COMMERCIAL LOSSES.
E. THIS WARRANTY IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES AND REPRESENTATIONS
OR CONDITIONS,STATUTORY OR OTHERWISE, EXPRESSED OR IMPLIED, INCLUDING BUT NOT
LIMITED TO IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE.
Page 1 of 2 AWO 05005 Rev.000
F. Autocar reserves the right to make changes at any time in the design,materials or specifications of the Xpert Chassis
and has no obligation to make similar changes or updates in Xpert Chassis manufactured previously.
4. Exclusions(NOT covered by this Limited Warranty)
A. ENGINE, TIRES, TRANSMISSION AND AXLES: The engine, tires, transmission, driveline (carrier bearings,
hangers and shafts) and rear axle (differential carrier assembly and axle housing) are not covered by this Limited
Warranty and are warranted by their respective manufacturers.
B. DAMAGE: Damage or failures due to accidents, misuse, other-than-normal use, negligence, improper operation,
storage or transport,operation at excessive speeds,loading beyond the factory rated load capacity,failure to promptly
bring a defect to the attention of an Authorized Facility immediately upon discovery and improper or insufficient
required maintenance.
C. APPLICATION: Problems with configuration for the Xpert Chassis' application, including but not limited to
incorrect axle or transmission gear ratios, failures caused by operation in excess of factory-rated load capacities or
1 failures caused by use in a manner for which the Xpert Chassis was not intended. Autocar must have access to all data
stored in all electronic control modules of the Xpert Chassis;denial of access may result in loss of warranty coverage.
D. ENVIRONMENTAL DAMAGE: Damage to parts made out of cloth, leather, wood, rubber, synthetics, paint or
chrome which have been exposed to the elements or chemicals, including but not limited to road salts, industrial fall-
out or improper cleaners,polishes or waxes.
E. GLASS: Glass breakage and scratches (unless proof of material defect is established to Autocar's reasonable
satisfaction).
F. SEVERE SERVICE: Failure due to severe service of suspension parts,including but not limited to rubber bushings,
torque rod bushings,spring pins and bushings.
G. ALTERATIONS: Any Xpert Chassis repaired, maintained or altered in any manner inconsistent with Autocar
service policies and procedures or by a third party other than an Authorized Facility.
H. OPTIONAL EQUIPMENT: Failure caused by conversion or installation of bodies or equipment by third party
manufacturers,body builders,converters or suppliers,and all such installed or converted equipment.
I. ROUTINE MAINTENANCE: Routine maintenance, including but not limited to replacement of oil filters,
adjustments of the engine, injection pump,transmission, brakes and linkages, and all related adjustments, diagnoses
and tests. Parts normally consumed or worn out during a vehicle's normal service life and customarily replaced
during routine maintenance,including but not limited to bulbs,brake and clutch linings,bushings,hoses,hose clamps,
belts and wiper blades are not covered after the first 30 days of the term of this Limited Warranty.
J. ALIGNMENT: Alignment of axles and balancing of tires, including but not limited to changing of axle camber,
caster,toe and thrust angle settings.
K. NON-GENUINE PARTS: Any Xpert Chassis repaired by use of parts, accessories assemblies and exchange units
which are not genuine Xpert replacement parts.
L. CAB STRUCTURE AND CORROSION: Structural defects or corrosion that occur in areas of the cab that have
been previously damaged,repaired,altered or modified.
M. ALTERED ODOMETER READING: Any Xpert Chassis on which the odometer has been disconnected or the
mileage reading has been altered.
N. CERTAIN LABOR: Excessive, premium for overtime labor and shift differential and additional labor for an otherwise
warrantable repair due to conversion or installation of bodies or equipment by third party manufacturers,body builders,converters
or suppliers. I
0. MISCELLANEOUS EXPENSE: Road service, towing (except as set forth below), rental expenses,meals, lodging, telephone
calls, travel time, loss of cargo, downtime, shop supplies, lube oil, lubricants, sealers, anti-freeze, filter elements and labor
performed by parties other than an Authorized Facility.
P. ADDITIONAL COMPONENTS: Components or parts that are not installed by an Authorized Facility.
5. Towing Coverage—Mission-Disabled/Non-Start Trucks Only
Towing for mission-disabled/non-start repairs covered by this Limited Warranty(but not for repairs covered by another manufacturer's
warranty)is covered for 3 months after the Xpert Chassis is delivered to the original owner. F
1
6. Diesel Engine Emissions System Warranty
Autocar and Cummins,Inc.warrant the diesel engine emissions system components of the Xpert Chassis as set forth in each company's
emissions system warranty documentation.
Page 2 of 2 AWO 05005 Rev.000