14-159 Resolution No. 14-159
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC.
FOR ENGINEERING SERVICES IN CONNECTION WITH THE
2014 WEST PRESSURE ZONE CONNECTIVITY PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Burns &
McDonnell Engineering Company, Inc. for engineering services in connection with the 2014
West Pressure Zone Connectivity Project, a copy of which is attached hereto and made a part
hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 5, 2014
Adopted: November 5, 2014
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 5th day of November , 2014 , by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and Burns & McDonnell Engineering Company, Inc. (hereinafter referred to as
"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the 2014 West Pressure Zone Connectivity Project (hereinafter
referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual
promises and covenants contained herein, the sufficiency of which is hereby acknowledged to act
for and represent it in the engineering matters involved in the PROJECT as described herein,
subject to the following terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Water Director
of the CITY, or her designee, herein after referred to as the "DIRECTOR".
B. The Scope of Services for the Project shall include providing professional
services including project coordination, water main routing evaluation, property
appraisal, survey and easement preparation, geotechnical sub-surface
investigation and environmental analysis, detailed design, permitting support,
preparation of an engineer's opinion of probable construction cost and bidding
support for the construction of new water mains and connections required for the
Bowes Road Area Discharge Transmission Main and the Highland Woods
Transmission Main.
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
a. Pre-Final Plans and Specifications: December 15, 2014
b. Final Plans and Specifications: January 9, 2015
c. Bid Review and Recommendation for Award: January 30, 2015
The above milestone schedule is based on successful negation of easements from
private property owners located along the routing of the new water mains agreed
to with the City during the design.
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B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited
to, reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR; provided, however, that the ENGINEER may retain
copies of such work product for its records. ENGINEER'S execution of this Agreement
shall constitute ENGINEER'S conveyance and assignment of all right, title and interest,
including but not limited to any copyright interest, by the ENGINEER to the CITY of all
such work product prepared by the ENGINEER pursuant to this Agreement. The CITY
shall have the right either on its own or through such other engineers as determined by
the CITY to utilize and/or amend such work product. Any such amendment to such work
product shall be at the sole risk of the CITY. Such work product is not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on
any other project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 3.0 times the
direct hourly rate based on 2014 W-2 compensation divided by 2088 hours of
personnel employed on this PROJECT, with the total fee not to exceed
$201,819.52 regardless of the actual costs incurred by the ENGINEER unless
substantial modifications to the scope of the work are authorized in writing by the
DIRECTOR, and approved by way of written amendment to this AGREEMENT.
a. The total fee of$201,819.52 includes $154,756.32 for all professional
services included in the Scope of Work with the exception of property
appraisal services. The fee for property appraisal services included in
the total fee is $47.063.20. The fee for property appraisal services will
be dependent on the actual number of properties affected by the water
main routes selected during the preliminary design phase. This fee
shall only be utilized based on written authorization to proceed with
the property appraisal(s) from the City's authorized representative.
B. For outside services provided by other firms or subconsultants, the CITY shall
pay the ENGINEER the invoiced fee to the ENGINEER, plus 10 percent (10%).
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Any such fees for outside services are included in not-to-exceed amount of
$201,819.52 provided in Section 4.A herein.
C. Other reimbursable components of the fee include:
a. Survey Total Station or GPS $250 per day.
b. See Attachment C for labor breakdown and other reimbursable components.
Such other reimbursable components of the fee are included within the not to
exceed total fee and expenses of$201,819.52 provided in Section 4A hereof.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (2C above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at
reasonable times during the Agreement period, and for a year after termination of
this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and, unless terminated for cause or pursuant to Article 5, shall be deemed
concluded on the date the CITY determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of the Agreement.
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8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY, the ENGINEER shall give written notice of his claim within
15 days after occurrence of such action. No claim for additional compensation shall be
valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the
extent that such changes are included in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to a claim submitted by the
ENGINEER, all work required under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any default, fails within fifteen (15) days
after notice thereof by the other party to comply with the conditions of the Agreement,
the other party may terminate this Agreement. Notwithstanding the foregoing, or
anything else to the contrary in this Agreement, with the sole exception of an action to
recover the monies the CITY has agreed to pay to the ENGINEER pursuant to Paragraph
4 hereof, no action shall be commenced by the ENGINEER against the CITY for
monetary damages. ENGINEER hereby further waives any 4nd all claims or rights to
interest on money claimed to be due pursuant to this Agreement, and waives any and all
such rights to interest which it claims it may otherwise be entitled pursuant to law,
including, but not limited to, the Local Government Prompt Payment Act (50 ILCS
50111, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as
amended. The parties hereto further agree that any action by the ENGINEER arising out
of this Agreement must be filed within one year of the date the alleged cause of action
arose or the same will be time-barred. The provisions of this paragraph shall survive any
expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend
and hold harmless the CITY, its officers, employees, agents, boards and commissions
from and against any and all claims, suits, judgments, costs, attorneys fees, damages or
other relief, including but not limited to workers compensation claims, in any way
resulting from or arising out of negligent actions or omissions of the ENGINEER in
connection herewith, including negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this Agreement. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions, covered by the
foregoing duty to indemnify, defend and hold harmless such action shall be defended by
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legal counsel of the CITY's choosing. The provisions of this paragraph shall survive any
expiration and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain
in effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least $1,000,000 aggregate for bodily injury
and $1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed
by the ENGINEER under Article 10 entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. There shall be no
endorsement or modification of this insurance to make it excess over other
available insurance, alternatively, if the insurance states that it is excess or
prorated, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection. The
policy shall not be modified or terminated without thirty (30) days prior written notice to
the DIRECTOR.
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13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall
be no discrimination against any employee or applicant for employment because of sex,
age, race, color, creed, national origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona fide occupational qualification,
and this requirement shall apply to, but not be limited to, the following: employment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds
of sex, race, color, creed, national origin, age except minimum age and retirement
provisions, marital status or the presence of any sensory, mental or physical handicap.
Any violation of this provision shall be considered a violation of a material provision of
this Agreement and shall be grounds for cancellation, termination or suspension, in whole
or in part, of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however, that no assignment shall be
made without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the
CITY with respect to each and every item, condition and other provision hereof to the
same extent that the ENGINEER would have been obligated if it had done the work itself
and no assignment, delegation or subcontract had been made. Any proposed
subcontractor shall require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
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This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or
other provision of this Agreement, or any portion thereof, shall be held to be void or
otherwise unenforceable, all other portions of this Agreement shall remain in full force
and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to
affect in any manner the terms and provisions hereof or the interpretation or construction
thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court
of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY'S employ or any
work associated with the PROJECT.
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24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human
Rights upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance
abuse prevention program which meets or exceeds the program requirements in the
Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy
of such policy shall be provided to the City's Assistant City Manager prior to the entry
into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR
and to other participants which may affect cost or time of completion, shall be made or
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confirmed in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Kyla B. Jacobsen
Water Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Randall L. Patchett, P.E.
Regional Water Global Practice Manager
Burns & McDonnell Engineering Company, Inc.
1431 Opus Place, Suite 400
Downers Grove, Illinois 60515
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and
understood that in connection with the performance of this Agreement that the
ENGINEER shall comply with all applicable Federal, State, City and other requirements
of law, including, but not limited to, any applicable requirements regarding prevailing
wages, minimum wage, workplace safety and legal status of employees. Without
limiting the foregoing, ENGINEER hereby certifies, represents and warrants to the CITY
that all ENGINEER'S employees and/or agents who will be providing products and/or
services with respect to this Agreement shall be legal residents of the United States.
ENGINEER shall also at its expense secure all permits and licenses, pay all charges and
fees and give all notices necessary and incident to the due and lawful prosecution of the
work, and/or the products and/or services to be provided for in this Agreement. The
CITY shall have the right to audit any records in the possession or control of the
ENGINEER to determine ENGINEER'S compliance with the provisions of this section.
In the event the CITY proceeds with such an audit the ENGINEER shall make available
to the CITY the ENGINEER'S relevant records at no cost to the CITY. ENGINEER
shall pay any and all costs associated with any such audit.
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IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
By - By:
City Manager Name/Pi int:
Title: AOV ;� dl►K
City Clerk
FALegal DepMgreement\ENGINEERING AGREEMENT-FORM-01-23-12.doc
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ATTACHMENT "A"
SCOPE OF SERVICES
2014 WEST PRESSURE ZONE CONNECTIVITY ENGINEERING
SERVICES
Scope of Work
The scope of work for the project is based on the tasks identified in the RFP,the scope included in Burns&
McDonnell's August 1,2014 Proposal and the September 16,2014 meeting with representatives of the City of
Elgin.
Task 1.Preliminary Design: Task 1 will include surveys necessary for the completion of the selection of
pipe routing and preliminary design, development of base sheets using field data, review and preparation
of easement information, preparation of preliminary project drawings and specifications(30% level),
meetings with City staff to discuss the preliminary drawings and specifications, and preparation and
submittal of a design technical memorandum.
➢ Project Kick-off Meeting: Prior to performing any work on this task, Burns& McDonnell will
request and coordinate a project kick-off meeting. The purpose of the meeting will include:
■ Introduction of Project Team personnel and the establishment of lines of communication.
■ Acquisition of existing information including previous reports, plans of recent
development, and relevant site information. Burns & McDonnell will submit request for
information(RFI) list of items to the City several days prior to the kick-off meeting.
■ Presentation of a work plan for completion of the routing evaluation and design phase of
the project. The work plan will include project design schedule milestones, design criteria
and a checklist of design data and information needed to complete the project. The work
plan will be reviewed and refined with the City at the meeting. The work plan is a dynamic
document that will be updated on a bi-weekly basis. It will ultimately be developed into
the technical design memorandum required for the project.
It is proposed that the project kick-off meeting be held within one week of receipt of notice
to proceed on the project from the City.
➢ Routing Evaluation: Within approximately two weeks of the project kick-off meeting Burns&
McDonnell will complete an evaluation of the routing options for the new water mains. The
evaluation will be based on criteria established during the project kick-off meeting. It will
include a recommendation for review and acceptance of the routing of the new water main.
Burns& McDonnell will present the routing evaluation to the City at the Riverside Water
Treatment Plant. A site walk of the proposed routing will be included.
A. The routing evaluation will identify private properties where property
easements would be requited for the Project.
B. Based upon written authorization from the City, appraisal work of
properties requiring easements will begin following completion of the
routing evaluation.
➢ Property Appraisal, Survey and Easement Preparation: Within approximately one week of the
final selection of the water main routing by the City, Burns &McDonnell will perform a detailed
topographic survey of the route. Property boundaries and vertical and horizontal control points
will be established. Topographic survey will be performed with one-foot contours using a total
station. Affected property owners will be identified and property appraisals, plats of survey and
legal description of permanent and temporary easements for each parcel will be developed.
Property Appraisal services will include meeting with property owners and presenting appraisals
as requested by the City. The plats of survey and legal descriptions will be completed with two
weeks of completion of the field survey work.
➢ Review of Geotechnical Information: Burns & McDonnell will review available geotechnical
information and make recommendations for acquisition of additional information if necessary.
For purposes of this proposal we have assumed that two subsurface borings will be required to
auger beneath Coombs Road,two subsurface borings will be required to auger beneath the
Illinois Central Railroad and two subsurface borings will be required to cross Fitchie Creek. We
will develop a sketch of where the borings would be taken, stake the boring locations at the
project site, and provide a summary of the geotechnical parameters to be analyzed for the
project. As part of the design we will subcontract directly with ECS, unless directed otherwise
by the City. If these borings prove to be not necessary they will not be completed.
➢ Utility Coordination: As part of this task we will contact J.U.L.I.E and request maps of existing
utilities located on and in the vicinity of the project site. This information will be reviewed for
potential conflicts and mitigation measures, if needed, will be presented to the City. Based on
the location of the site and preliminary investigation, we do not anticipate any significant utility
conflicts and the proposed site.
➢ Preparation of Preliminary Project Plans: As part of this task Burns &McDonnell will complete
preliminary project plans. The plans will be submitted to the City for review and comment.
Burns&McDonnell will coordinate and participate in one meeting with the City at the Riverside
Water Treatment Plant to review the preliminary plans.
➢ The information obtained during completion of this task will be compiled into an overall project
technical design memorandum, serving as the basis for proceeding with the development of
construction bid documents.
Task 2• Design and Preparation of Construction Bid Documents: Upon receipt and disposition of
comments on the preliminary design documents, Burns and McDonnell will proceed with the development
of Final Plans and Specifications that will be used in the Construction Bid Documents. This task will
include:
➢ Acquisition and completion of additional survey or data required to complete the design plans
and specifications.
➢ Development of final design documents including drawings and specifications for bidding.
These documents will be developed taking into consideration City procurement requirements,
general conditions, bid documents, insurance requirements, performance bonds, etc. The
preliminary design documents will be developed upon completion of Task 1. Burns &
McDonnell will implement and complete its six-step Quality Assurance Program prior to
submittal of the plans and specifications. We anticipate the plans and specifications will be
100% complete and ready for City for review.
➢ Burns&McDonnell will submit six sets of construction bid documents to the City for review.
Burns & McDonnell will coordinate and participate in a meeting with the.City to review the bid
documents and receive City comments. The submittal will include a draft engineer's opinion of
probable construction cost.
➢ Final Construction Bid Documents(Issued for Bid Documents)will be prepared following
resolution and incorporation of comments from the City. Written responses to each comment
received will be submitted in a disposition of comments document.
Task 3- Prepare an Opinion of Probable Construction Costs for Proposed Work included in the Final Design
Documents: Burns& McDonnell will submit an Engineer's Opinion of Probable Construction Cost with
each design submittal included in Task 2. The cost will be submitted in a format acceptable to the City
that is determined as part of the work performed in Task 1.
Task 4-Submit Drawings and Specifications to the City for Review: We have incorporated Task 4 into our
discussion of Task 2-Design and Preparation of Construction Bid Documents in this proposal. As part of
the design work we will meet with representatives of the City during the review process to explain the
drawings, specifications and procedures. We will advise the City concerning the impact of any proposed
revisions to total project cost and technical performance throughout the design process. We anticipate a
minimum of two design review meetings, one at or shortly following each of the submittals discussed in
Task 2.
Task 5-Assist the City with Permit Applications. Burns& McDonnell will assist the City in the preparation
of permit applications to the Illinois Environmental Protection Agency,the Illinois State Division of
Waterways,the Illinois Department of Transportation, Illinois Central Railroad, Kane County and any
other governmental agencies having a regulatory interest in the project, and provide all other services to
secure permit approval. As part of the applications we will submit complete sets of the Final Design
Drawings and Specifications as required.
Task 6-Provide Twenty-Five(25)sets of Final Bid Documents We will provide twenty-five sets of Final
Bid Documents which will include bid forms, notices for bidders and final drawings and specification to
the City for bidding purposes. If requested, we can assist the City in developing web based procurement
and/or electronic bid documents. We have experience in providing bidding support on projects in excess
of$15,000,000.00 using these bidding methods.
Submittal of"Contract Front End Documents" identified as Division"0" in the City's standard
specifications will be submitted with the Final Construction Bid Documents submitted as part of Task 2.
Legal, procurement, and technical review comments will be incorporated into the Final Bid Documents.
Task 7-Assist the City with the Bidding Phase: Burns&McDonnell will provide bidding assistance to the
City including receiving bidder questions and requests for clarification, responding to questions in writing
and preparation of addenda as necessary. Burns & McDonnell will coordinate and participate in a pre-bid
meeting if necessary.
Task 8-Assist the City with Bid Review: We will assist the City in reviewing bids and make
recommendations concerning the award of contracts. This task will include the development and review of
bid tabs, completeness of bid submittals, and reference checks as requested by the City. We will assist the
City in preparation of conforming copies of contracts.
ATTACHMENT B
City of Elgin miles ;
Project Schedule
2014 West Pressure Zone Connectivity Engineering Services
Bowes Booster Station Discharge and Highland Woods Secondary Connections
September 18, 2014
PROPOSED PROJECT TASKS September I October November I December January I ebruary I March April May June July
Notice To Proceed
Task 1.1-Preliminary Design
Task 1.2-Technical Design Memorandum
Task 1.3-Design and Preparation of Construction Bid Documents
Task 1.4-Opinion of Probable Construction Costs
Task 1.5-Submit Drawings and Specifications to the City for Review
Task 1.6-Assist the City with Permit Applications
Task 11.1-Provide Twenty-Five(25)Sets of Final Bid Documents
Task 11.2-Assist the City with Bidding Phase
Task 11.3-Assist the City with Bid Review
Task 11.4-Assist City with Preparation of Bid Tabulations
Task 11.6-Preparation of Final Contracts
Task III-Construction Phase Services
Plan Submittals to the City of Elgin■
Attachment C
City of Elgin
2014 West Pressure Zone Connectivity Engineering Services Project
Burns & McDonnell Fee and Reimbursable Expenses
City of Elgin
Engineering Services for 2014 West Pressure Zone Connectivity Engineering Services `-
Estimated Engineering Fees for Design and Bidding Support
September 18,2014
Ell M MEN
i
Task I-Design Phase
I.I.Preliminary Design Phase
Project Kick-off Meeting z z z 1 69100.00 $21 49 51,10948
Site Visit&Routing Evaluation 8 32 16
$200.00 $200,49 59,400.48
and Easement Pre oration
Land 12 24 168 $4,000.00 $730.32 $33,710.32
Land Appraisal Support-Based on 15 Pro trues x 32 340,000.00 $143.20 $47,063.20
Geotechnical Information 2 4 4
$5,00000 575680 $69617.$0
Environmental Soil Testing 2 4 4 53,000.00 535980 14,617.80
Utility Coordination a s
$50 OU 142.96 31,800.96
Preliminary Project Plans 2 24 64 40 5200.00 54654U 519,067640
I.2.Technical Design Memorandum with Recommendations to City 2 8 $50.00 $3510 %L815690
1.3.Design and Preparation of Construction Bid Documents
Additional Survey and Data Acquisition 8 16 $400.00 .5r92 $4,093692
Pre-Final Design Documents 4 24 104 40 a $20000 $644640 $25945640
Technical Quality Assurance 8 16 $85992 $4,333 92
Preliminary Design Document Review with Citv 4 4 4 5100.00 54296 $2,11x.96
Final Design(100%)and Submittal 4 12 64 40 x S10000 $458.24 $17,966.24
Specifications& uantities 4 16 36 $25.00 $20048 $8,365.48
1.4 Opinion of Probable Construction Cost 4 8 $42.96 $1,750696
1.5 Submit Drawings and Specifications to the City for Review $0.00 $0.00
-Task 1.5 has been incorporated into Task 1.3
1.6 Assist the City with Permit Applications z 7.4 glop 0o $93 ox $3.647 oa
Task 11-Bidding Phase
11.1 Provide 25 Sets of Final Design Documents 8 8 31,5oo9oo $57.28 $3,21318
11.2 Assist City with Bidding Phase 4 R $5000 S42 96 $1,800 96
11.3 Assist City with Bid Review 4 a 1 $42.96 51,750.96
11.4 Assist City with Preparation of Bid Tabulations 2 2 $50.00 514.32 $658.32
11.5 Pre aration of Final Contracts 2 8 $50.00 535 80 51,459.R6
"1-1 hours U 50 220 396 304 24
howl,Billing Bate 1102,QO 119700 5167.UU $170 00 S14200
$7700
Subtotals $0.00 $9,850.00 $36,740.00 $51,480.00 543,168.00 $1,848.00 455,175.00 $3,558.52 $201,819.52
Total Fee $201,819.52
Company Reprographics
Billing Schedule
Central Reprographics Only
(Color Volume Discounts - per page)
Effective Date
January 1,2014 8%2x11/8%2xl4 11x17 12x18
1 - 1,500.............$0.50...............$1.00......$1.50
PHOTOCOPY 1,501 —4,500.......$0.45...............$0.90......$1.40
4,501 —7,500.......$0.40...............$0.80......$1.30
The photocopy process is used for either black and 7,501 —up...........$0.35...............$0.70......$1.20
white or color copies/prints up to 12x18. Stock used can
be from 20 lb. bond to 100 lb. cover weight, including
index tabs. This process is best utilized by: * Larger than 12 x 18 - See Large Photocopy
• Book printing • Specification covers Handwork: Labor-charge$36.00 per hour.
• Letters and memos • Report covers
Line drawings • Spec cations Overtime work will be billed at$54.00 per hour.
•• Manuals • Addendums Minimum overtime charge is one hour.
• All preliminary • Newsletters
• documents • Booklets
• Forms • Meeting handouts Binding/Finishing Uto X2
Up to xX8
PHOTOCOPY—Imaging/Printing on 20 lb. bond
3 Hole Drill......... .........Per Drill..........$0.25
B/W Copies/Prints Folding(machine).............Per Page..........$0.03
81/x1 l to 8'/2x14.............. ....$0.07 Folding(by hand)..............Per Page...........$0.10
11x17................................................. $0.14 Staple(machine)...............Per Staple........
.$0 03
12x18..................................................$0.24 an ..............Per Staple(by hand) P Stapl .$0 08
Color Copies/Prints Edge Bind......................Per Book..........$2.00
81/2x11 to 8%x14.....................................$0.50 Acco Bind......................Per Book..........$2.00
11x17................................................. $1.00 Standard Bind...................Per Book........ $3.00
12x18..................................................$1.50 GBC Plastic Bind..............Per Book......... 33
Plastic Coil Bind................Per Book.........$3.33
Central Reprographics Only Screw Post Bind...............Per Post...........$2.00
(B/W Volume Discounts -per page)
Hand Inserting..................Per Page...........$0.15
81/2x11/81/x14 11x17 12x18
1 -2,500....................$0.07.............$0.14......$0.24 Laminating
2,501 —7,500..........$0.06.............$0.12......$0.22 Double Sided
7,501 — 15,000.........$0.05.... ....$0.10......$0.20 8.5 x 11..............................EA................. $2.25
15,001 —up.............$0.04.............$0.08......$0.18 11 x 17................................EA..................$4.50
The rates shown above are effective for services through December 31,2014,and are subject to revision thereafter.
REPRO14 1
• A
LARGE FORMAT
PHOTO COPY/PRINTING/PLOTTING
Black&White copy/prints up to 36" wide are available on
the OCE TDS devices, Color copy/prints up to 42"wide DISCOUNT TABLE/CENTRAL REPROGRAPHICS
are available on the OCE&HP devices. These copiers Square footage rounds up
offer a 25%reduction to 400% enlargement, These
copiers scan the original drawings into memory then print Over 3,000 Sq.Ft.Per Order Unit Price
the required number of sets.All plots will be on bond,
vellum, or mylar at client's request. This process is best B/W Color
utilized by:
•Approval sets 12x18..................$0.36......... ..........$6.75
•Draft sets 15x21..................$0.54....................$10.15
• Preliminary sets
•Bid sets full or half size 18x24..................$0.54.,..................$10.15
•Aerials
These devices produce high resolution, especially on dot 22x34..................$1.08....................$20.25
patterns, solids,photos, etc. 24x36..................$1.08....................$20.25
28x40..................$1.44....................$27.00
Unit Price B/W=$0.24 sf Color=$4.50 sf 30x42..................$1.62....................$30.40
Square footages rounds up
34x44..................$1.98....................$37.15
B/W Color
36x48..................$2.16....................$40.50
12x 18..................$0.48............:....
15x21..................$0.72................$13.50
18x24..................$0.72...............$13.50 Finishing
22x34.... ......$1.44...............$27.00 Folding (by hand)................SF................ $0.25
24x36..................$1.44........:......$27.00 Staple(by hand)...................per Staple.........$0.10
28x40.... .........$1.92...............$36.00 Staple with edge binder...........per Set............$2.50
30x42.................. ...............$40.50 Post bind.......................... per Post...........$2,00
34x44..................$2.64................$49.50 Handwork will be charged if total time needed to
complete is more than 15 minutes.
36x48..................$2.88..,..,.........$54.00 Labor charge is$36.00 per hour.
Larger than 12 sq.ft.: Overtime will be billed at$54.00 per hour.
Actual square footage x$0.24 per sq.ft. B/W Minimum overtime charge is one hour.
Actual square footage x$4.50 per sq. ft. Color
For vellum, add$0.15 per sq. ft.
For mylar, add$0.75 per sq. ft.
The rates shown above are effective for services through December 31,2014,and are subject to revision thereafter.
REPRO14 2
SCAN TO DIGITAL FILE
SMALL FORMAT
Scan to file B/W (up to l 1x17)
1 - 1,000................................... $0.17 per scan
1,001 —up..................................$0.15 per scan- Central Reprographics Only
Scan to file Color (up to 11x17)
1 - 1,000...................................$0.50 per scan
1,001 —up.................................$0.40 per scan- Central Reprographics Only
LARGE FORMAT
Scan to file B/W (larger than 11x17)
1-500......................................$2.40 per scan
501 —up....................................$2.00 per scan- Central Reprographics Only
Scan to file Color (larger than 11x17)
1 -500.......................................$7.50 per scan
501 —up .......................................$7.00 per scan- Central Reprographics Only
CD Burn(1-10) ...........................................$8.00 each
CD Buie(11+) .................................$5.00 each
The rates shown above are effective for services through December 31,2014,and are subject to revision thereafter.
REPRO14 3