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13-99 Resolution No. 13-99 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-121141A-06 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS,the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-121141 A-06, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R, Stegall, City Manager,be and is hereby authorized and directed to execute Change Order Number IL-121141 A-06, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk i MOTOROLA SOLUTIONS CHANGE ORDER I [IL-121141A-06] Change Order No. IL-121141A-06 Date: May 7, 2013 Project Name: Elgin P25 Radio Project Customer Name: City of Elgin Customer Project Mgr: Michael Bayard The purpose of this Change Order is to move one of the Remote RF Sites from Airlite WT to College Green WT and to reflect the increased site development costs of this change. Contract# 12-23241/CR Contract Date: December 14, 2012 In accordance with the terms and conditions of the contract identified above between the City of Elgin and Motorola Solutions, Inc. (MSI),the following changes are approved. The City of Elgin finds, and to the best of MSI's knowledge and belief,the circumstances necessitating this change in performance were not reasonably foreseeable at the time the contract was signed;this change is germane to the contract as originally signed; and this change order is in the best interests of the City of Elgin and is authorized by law. The increase in price for Change Orders 1 thru 6 combined totals 1.36%from the original contract. Contract Price Adjustments Original Contract Value: $ 11,753,656 Previous Change Order amounts for Change Order _- numbers 01 through 05 $ 25,652 This Change Order: $ 143,500 New Contract Value: $ 11,922,808 Completion Date Adjustments Original Completion Date: Current Completion Date prior to this Change Order: New Completion Date: Page 1 of 2 MOTOROLA SOLUTIONS CHANGE ORDER I [IL-121141A-061 w.,_•,n,r.•.••.e rot -:.r..n::. .yv w-s-.-raa� R. 'A�'Q?r<ab •;= . :Chan es_inE 'ui ''meet:,.add�fions;deletions or`: nodifica6ons New 12' by 10'equipment shelter New 50 kw outdoor generator New 500 gal LP fuel tank Chan"es'in Services:'additions;:'de1etion§'dKM6difrc5tions ' See Statement of Work, College Green WT, dated May 7, 2013 Sch'edule'Chan'"es:`(describe chari e'or`N/A "" "" " N/A Pricing es: describe,chan e..ortlV/A , ,;,, n[r�,V $143,500 increase in contract value. +rvv'a,N-<1- •.r ,Customer Respons:-i-b-;i lftne`s:, exssch ben.'wc^h,a„•n"wg.ce�6 /A 'l is::J -O-,!: f.`y 1; �` rx ”'�°� • N/A Payment Schedule for this Change;Order' describe new a ment.terrr►s a licable to this chap a 6rder N/A Unless amended above or by prior change order, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,the provisions of this Change Order will prevail.a provisions of the Contract,the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola Customer Solutions, By: By: Printed Name: Frank Monteleone Printed Name: Svean R Segall Title: T5 Resource Manager Title: City Manager Date: June 26, 2013 Date: June 26., 2013 Reviewed by: Greg Perchatsc Date: ana Motorola Solution Proje t ger Page 2 of 2 I I Section 1 . Statement of Work 1 . 1 Civil Work 1 .1 .1 Site Development at College Green WT Site This site is a City water tank located within a large fenced site. Motorola to install a 12' X 10' equipment shelter, 50 kw generator and a 500 gal LP fuel tank. The antennas (one TX , one RX, and two Microwave dishes) will be installed on the top of the 130'tank. Site Scope Summary Engineering services for site drawings and regulatory approvals— Included. Site acquisition services—Not included. Zoning Services—Not included. ♦ Clearing type—Light. New power run—30 feet, Electrical service type-Underground, 200-amp - 120/240-volt, single-phase. New shelter size— 12-foot x 10-foot. New fuel tank size—500 gallons- , Type—Propane above-ground. ♦ New generator size—50 kW, Type—Outdoor. Existing tower to be used for antennas— 130 ' Water Tank. Motorola Will: Site Engineering Prepare site construction drawings, showing the layout of various new and existing site components. Conduct site walks to collect pertinent information from the sites (e.g., location of Telco, power, existing facilities, etc.). Prepare a lease exhibit sketch of the site to communicate to the property owner the ptbposed lease space and planned development at the particular site location. ♦ Prepare record drawings of the site showing the as-built information. Perform National Environmental Policy Act (NEPA) Threshold Screening, including limited literature and records search and brief reporting, as necessary to identify sensitive natural and cultural features referenced in 47 Code of Federal Regulations (CFR) Chapter 1, subsection 1.1307 that may be potentially impacted by the proposed construction activity. This does not include the additional field Motorola Confidential Restricted [City of Elgin) [Change Order 061 [May 7,20131 Statement of Work 1-1 investigations to document site conditions if it is determined that the proposed communication facility"may have a significant environmental impact"and thus require additional documentation, submittals, or work. ♦ Provide a structural engineering analysis for antenna support structure, if necessary,to support the proposed the proposed equipment loads. 4 ,Design multi antenna support platform to support proposed antennas and dishes. ♦ -R6earch permit requirements (building, utility; and construction permits) for the construction of the proposed site, and determine if the permits are required. If a permit is required, Motorola shall obtain the necessary permit forms and complete the necessary information on behalf of the Customer. ♦ Submit the completed application forms to the local jurisdiction and apply for applicable permits. Site Preparation ♦ Obtain the permits such as electrical, building, and construction permits, and any inspections that may need to be coordinated with the local authorities to complete site development work. ♦ Provide one-time mobilization costs for the construction crews. Any remobilization due to interruptions/delays that are out of Motorola's control will result in additional costs. ♦ Perform clear light brush, grub roots and dispose vegetation and shrub growth in the site compound area and a 20-foot path around it(not to exceed 4800 sq feet).._ ♦ Perform clear light brush, grub roots and dispose vegetation and shrub growth in: a 15-foot wide access road to the site (not to exceed 20 feet in length). t: ♦ Grade the site compound and 10-foot path around it to provide a level, solid, undisturbed surface for installation of site components (not to exceed 2400 sq ft). ♦ Supply and install gravel surfacing to a depth of 6 inches, underlain with geotextile fabric within the fenced in site compound area, and a 3-foot path around it(not to exceed 1196 square feet). ♦ Provide silt fence around the compound to control soil erosion (not to exceed 120 linear feet). ♦ Perform site touchup (fertilize, seed and straw) disturbed areas not covered with gravel after completion of construction work. Landscaping, decorative fencing or any other aesthetic improvement that may be required by local jurisdictions is not included and will be handled through a negotiated contract change notice. Site Components Installation ♦ Construct 1 reinforced concrete foundation for a 12-foot x 10-foot shelter. ♦ Construct 1 concrete slab for 500 gallon above-ground Liquid Propane (LP) fuel tank at 3000 psi with reinforcing steel necessary for foundations. ♦ Construct 1 foundation for the 50 kW generator with reinforcing steel necessary for foundations. ♦ Supply and install 1 prefabricated concrete shelter 12-foot x 10-foot. ♦ Supply and install 1 500-gallon Liquid Propane (LP) fuel tank(s), fill it with fuel and connect it to the generator. [City of Elgin] Motorola Confidential Restricted [Change Order 06] [May 7,2013] " 1-2 Statement of Work Supply and install fuel tank monitors on the tanks to monitor low fuel in tanks and run alarm wiring to the building located within 50 fe°t of the tank. Supply and install I standby power generator(50 kW) located within 20 feet of the ATS, including interconnection wiring between the generator, transfer switch, and site electrical service mains. Supply and install 1 120/240-volt, 200-amp, single-phase meter pedestal and hookup for electrical service by the local utility. Provide all trenching, conduit, and cabling necessary for underground hookup of power to the shelter from nearby utility termination located within 30 cable feet of the shelter. ♦ Supply and install a perimeter grounding system around the compound and shelter. The ground system is to tie to the fence and all new metal structures within the compound to meet current Motorola's R56 standards. Conduct l three-point ground resistance test of the site. Should any improvements to grounding system be necessary after ground testing, the cost of such improvements shall be the responsibility of Elgin. Supply and install I freestanding 24-inch-wide cable/ice.bridge from the tower to the shelter(up to 30 linear feet). Antenna and Transmission Line Installation Install 2 antenna(s) for the RF system. Capacitative stud welding to attach the antennas and lines to the water tank. Install 1 tower top amplifier(s). ♦ Install up to 260 linear feet of 1/2-inch transmission line. Install up to 530 linear feet of 7/8-inch transmission line. Perform sweep tests on transmission lines. Provide and install six hole hanger blocks and attachment hardware for supporting transmission lines on antenna support structure every three feet. Supply and install I ground buss bar at the bottom of the antenna support structure for grounding RF cables before they make horizontal transition. Existing Facility Improvement Work Supply and install 1 cable entry port. Miscellaneous Work Reinforce existing railing on top of tank for mounting of antennas and dishes Penetrate the water tank wall and install 1-6" cable entry port Penetrate the top of the water tank and determine if the permits are required. If a permit is required, Motorola shall obtain the necessary permit forms and complete the necessary information on behalf of the Customer. Submit the completed application forms to the local jurisdiction and apply for applicable permits. © Motorola Confidential Restricted [City of Elgin] [Change Order 06) [May 7,2013 I Statement of Work 1-3