13-79 Resolution No. 13-79
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1
WITH BURNS &McDONNELL ENGINEERING COMPANY, INC. FOR ADDITIONAL
ENGINEERING SERVICES IN CONNECTION WITH THE
2014 NEIGHBORHOOD STREET REHABILITATION AND
COMBINED SEWER SEPARATION-STANDISH/ELM PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and
directed to execute amendment agreement no. 1 with Burns&McDonnell Engineering Company,
Inc. on behalf of the City of Elgin for additional engineering services in connection with the 2014
Neighborhood Street Rehabilitation and Combined Sewer Separation-Standish/Elm Project,a copy
of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2013
Adopted: May 8, 2013
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT No. 1
THIS AMENDMENT AGREEMENT No. 1 is hereby made and entered into this 8th day of
May , 2013, by and between the City of Elgin, Illinois, a municipal corporation
(hereinafter referred to as the "City"), and Burns & McDonnell Engineering Company, Inc, a
Missouri corporation(hereinafter referred to as "Engineer").
WHEREAS, the City and Engineer hereto have previously entered into an agreement dated
February 27, 2013 wherein the City engaged the Engineer to furnish certain professional services
in connection with the 2014 Neighborhood Street Rehabilitation and Combined Sewer
Separation -Standish/Elm Project (hereinafter referred to as "Original Agreement" and the
"Project"); and
WHEREAS, the parties hereby have each determined it to be in their best interests to amend
Original Agreement; and
WHEREAS, the City has determined that the proposed scope of the PROJECT should be
modified to include design, engineering, administration and planning engineering activities for
Basin 02A and Lord Street Phase 2B Areas Combined Sewer Separation which are directly
adjacent to the original agreement area; and
WHEREAS, the contract price for the Original Agreement is in the amount of$620,704.10, and
the cost for the additional engineering services for the Basin 02A and Lord Street Phase 2B areas
Combined Sewer Separation Project to be provided pursuant to this Amendment Agreement No.
1 is in the amount of$185,039.62; and
WHEREAS, the circumstances necessitating the change in performance contemplated by this
amendment were not reasonably foreseeable at the time the Original Agreement No. 1 was
signed; the changes contemplated by this Amendment No. 1 are germane to the Original
Agreement as signed; and this Amendment Agreement No. 1 is in the best interest of the City
and is authorized by law.
NOW, THEREFORE, for and in consideration of the mutual undertakings as provided herein,
and other good and valuable consideration, the sufficiency of which is hereby mutually
acknowledged,the parties hereto agree as follows:
1. The above recitals are incorporated into and made a part of this agreement as if fully
recited hereby.
2. Section I of the Original Agreement is hereby amended by adding the following
additional subparagraph D thereto to read as follows:
"D. ENGINEER shall also perform the additional Services relating to the Basin 02A and
the Lord Street Phase 2B areas Combined Sewer Separation Project as described in
Attachment B, entitled,"
"DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
2014 Neighborhood Street Rehabilitation Standish/Elm Project
Amendment No. 1 - Lord Street Phase 2B and Basin 02A Areas"
attached hereto and made a part hereof. No Supplemental Services shall be performed
by the ENGINEER nor shall the City be responsible for payment of any Supplemental
Services unless and until such Supplemental Services are authorized in advance in
writing by the City.
3. Section IV of the Original Agreement is hereby amended by adding the following to the
end thereof:
"E. For additional services to be provided pursuant to this Amendment Agreement No. 1
as described in Attachment B, Engineer shall be reimbursed at the rate of 3.0 times the
direct hourly rate, based on 2012 W-2 earnings, of personnel employed on this Project,
with a total fee for the services described in Attachment B not to exceed $185,039.62
regardless of the actual time or actual costs incurred by the ENGINEER unless
substantial modifications to the Scope of Work are authorized in writing by the CITY.
The aforementioned not-to-exceed fee includes all other direct costs incurred pursuant to
and arising out of the Project which are not included in the invoiced rate for personnel.
For purposes of clarification, the total not-to-exceed fees to be paid to the ENGINEER by
the CITY are $620,704.10 pursuant to the Original Agreement and $185,039.62 pursuant
to this Amendment Agreement No. 1, with the total not-to-exceed fees pursuant to the
Original Agreement and Amendment Agreement No. 1 totaling $805,743.72."
"F. A detailed Project Schedule for providing the Services described in Attachment"B"
as attached hereto and made a part of hereof as Attachment B-1."
"G. An Exhibit presenting the general location of approximately 5,200 linear feet of
combined sewer to be separated per the Services described in Attachment"B" is attached
hereto and made a part hereof as Attachment B-2."
4. "Section XXVIII is hereby added to the Original Agreement as follows:
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
ENGINEER shall comply with all applicable Federal, State, City and other requirements
of law, including, but not limited to, any applicable requirements regarding prevailing
wages, minimum wage, workplace safety and legal status of employees. Without
limiting the foregoing, ENGINEER hereby certifies, represents and warrants to the CITY
that all ENGINEER'S employees and/or agents who will be providing products and/or
services with respect to this AGREEMENT shall be legal residents of the United States.
ENGINEER shall also at its expense secure all permits and licenses, pay all charges and
fees and give all notices necessary and incident to the due and lawful prosecution of the
work, and/or the products and/or services to be provided for in this AGREEMENT. The
CITY shall have the right to audit any records in the possession or control of the
ENGINEER to determine ENGINEER'S compliance with the provisions of this section.
In the event the CITY proceeds with such an audit the ENGINEER shall make available
to the CITY the ENGINEER'S relevant records at no cost to the CITY. ENGINEER
shall pay any and all costs associated with any such audit."
5. The changes provided to the Original Agreement as provided in this Amendment
Agreement No. 1 are germane to the Original Contract as signed and this Amendment
Agreement No. 1 is in the best interests of the City of Elgin and is authorized by law.
6. That except as amended in this Amendment Agreement No. 1 the Original Agreement
shall remain in full force and effect.
7. That in the event of any conflict between the terms of the Original Agreement, and the
provisions in this Amendment Agreement No. 1, the provisions of this Amendment
Agreement No. 1 shall control.
IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment
Agreement as of the date and year first written above.
CITY OF ELGIN CONSULTANT
By: �2,�'0 • WBy:
City Manager
Attes : Attest:
af ,Dee6
City Clerk
Attachment B
DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
2014 Neighborhood Street Rehabilitation Standish/Elm Project
Amendment No. 1 - Lord Street Phase 2B and Basin 02A Areas
1. OVERALL
1. General: Burns &McDonnell Engineering Company, Inc. (Design Engineer)will
serve as the City of Elgin's representative for the entire design and administration of the
planning for the project as assigned by the City. As such he will function as an
extension of the City's staff and be responsible for overall implementation and
management of the project. The Desgin Engineer shall include implementation of City
policies,program administration, coordination and monitoring of consultants and
contractors providing overall management control and direction to insure completion of
the bidding and planning documents in accordance with the City's objectives of cost,
time and quality. The Design Engineer will work closely with and report to the City
Engineer or his designee. It shall be understood that the Design Engineer will act as the
City Engineer on this project and shall coordinate with other City entities such as the
Legal Department, City Clerk, Purchasing Director,Water Director, Sewer Director and
Street Director. The Design Engineer shall be responsible for acting as the City
Engineer on this project in regards to Federal, State and County issues as well.
2. Law: The Design Engineer is expected to understand all State, County and City Laws
governing the implementation of his bidding and planning documents.
2. DESIGN
a. Project Location:
Exhibit 1 establishes the streets and/or areas to be included in the Design
Engineer's bidding and planning documents.
b. Project Kickoff:
1. Introduction of Project Team
2. Establish lines of communication
3. Present a work plan for the project including schedule milestones, design criteria
(utilize existing standard City contract as a base model), list of information
needed to begin design
4. Acquire existing information including previous reports and plans of recent
development and relevant site information
5. Acquire existing storm water modeling information in the project areas including
previous reports and available current models
6. Collect water and combined sewer atlases
7. Interview and document same, the Sewer, Water and Street departments for their
knowledge of issues within the project location
8. Collect and analyze public utility records and notify utility of pending project
c. Inspection of Project Location:
The Design Engineer shall provide site inspection of the entire area as well as
immediately adjacent area. The following shall be included:
1. Internal Televising of all combined sewer mains
2. Physical inspection, including photographs of all manholes, valve vaults,
catch basins and inlets
3. Video recording of existing improvements within and adjacent to the
project location. Also,private property as it abuts the project
4. Complete geotechnical investigations where deem necessary by the Design
Engineer
5. Signage inventory
6. Pavement marking inventory
7. Trees inventory
8. Lighting inventory
9. Video Inspection of entire project
d. Stormwater Data Review:
Design Engineer shall utilize data obtained as a result of the project kick-off
meeting and inspection of Project Location to complete an evaluation of how to
efficiently manage stormwater in the Project Area. This will include review of
existing reports and stormwater models; as well as modeling of any changes to
existing drainage patterns. Existing City stormwater models will be used. If
existing models are not available; Engineer shall develop"trunk line interceptor"
model to complete sizing of the new storm sewer. If a model is developed,the
Engineer shall use the XP-SWMM or Hydraflow modeling program, or approved
equivalent.
e. Routing Evaluation:
Within approximately two weeks of completion of the inspection of the Project
Locations Burns &McDonnell will complete an evaluation of the routing options
for new and relocated City water main, storm sewer and separated sanitary sewer.
The evaluation will be based on criteria established during the project kick-off
meeting. It will include a recommendation for review and acceptance of the routing
of the new and relocated utilities. Burns &McDonnell will present the routing
evaluation to the City. A site walk of the proposed routing will be included.
f. Geotechnical Investigation:
Burns &McDonnell will review available geotechnical information and obtain
additional geotechnical information through the acquisition of up to 12 subsurface
borings to assess subsurface conditions for the project. This soil boring work will
be subcontracted directly with ECS or another acceptable geotechnical investigation
firm.
g. Clean Construction Demolition Debris:
Engineer shall complete industry standard environmental survey consisting of a
PESA and limited soil borings, as necessary,to determine if potentially impacted
soils exist in the project area. A summary report will be provided to the City prior
to completion of the final design.
h. Scope of Work Refinement:
Based upon the collection of the above information, the Design Engineer shall
refine the scope of work, including an estimate of cost, and obtain approval from
the City. The Design Engineer shall include alternatives sufficient to insure the
base bid will be below the total budget(when considering testing, publications,
inspections and other typical costs found in construction projects).
i. Construction Documents:
Design Engineer will complete plan sheets as necessary, construction estimates,
construction specifications, bid and contract documents utilizing a City format.
Any alterations or additions to the City format shall be highlighted and fully
explained to the City Engineer or his representative. Plan sheets shall be provided
for all underground work including water main, storm sewer and combined sewer
improvements.
j. Scheduling:
For this agreement, the Design Engineer shall develop a schedule for all steps from
execution of this agreement to contract award. The schedule shall be updated at a
miniumum of every two weeks and submitted to the City Engineer or his designee.
k. Surveying:
The Design Engineer shall provide a topographic survey of the portions of the
project that require water and combined sewer construction or separation. The
survey shall also pick up existing underground improvements that the City is not
improving if the City does not have as constructed drawing for same. Base plan
sheets will be developed from this survey at a maximum scale of 1"=50'.
1. Construction Estimate:
The Design Engineer shall prepare several estimates related to the work the City
desires to have completed under this project. Separate estimates are required for
each of the utilities and separate locations should the project include multiple
locations. In addition, the Design Engineer shall set the project estimates up to
allow for alternates to insure a project may be bid and awarded as close to the
budget as possible.
m. Agency coordination:
At a minimum, the Design Engineer shall schedule meetings with the City and any
other interested agency, at about the midway point in their plan and specification
development to insure they are meeting the expectations of the City. A second
meeting shall be held with the City at approximately 95%completion to finalize the
bid, specifications and planning documents.
The Design Engineer shall prepare any and all necessary permits and documents
required by the Illinois Environmental Protection Agency, United States Army
Corps of Engineers, the Illinois Department of Natural Resources, Metra,the
Illinois Department of Transportation, and any other governmental agency that have
a regulatory interest in the project.
The Design Engineer shall coordinate with all public utility companies including
verification of the soundness of their structures and any potential relocations/delays.
n. Open House:
The Design Engineer shall locate, schedule and hold open houses for the properties
abutting the project location. Up to three (3) open houses are included in this scope
of work due to the number of institutional and commercial properties in the Project
Area. The Design Engineer shall hand deliver or U.S. Mail to each abutting
property a notice of this open house a minimum of seven calendar days in advance.
3. BIDDING
1. Prepare bid forms,notices and addendum as necessary for bidders.
2. Coordinate with the local newspaper to insure the notice is published 10 days in
advance of the bid opening.
3. Provide(25) sets of drawings and specifications to be issued by the City to
prospective bidders.
4. Attend pre-bid meeting with prospective bidders to provide clarification for issues
and concerns from bidders. The Engineer will also distribute minutes from pre-
bid meeting to the City and all meeting attendees with written answers to
concerns/questions from the meeting.
5. The selected Engineer will receive bidder questions and requests for clarification.
Based on these questions and requests,the selected Engineer will prepare addenda
as necessary to respond to the questions presented. Addenda will be issued to the
City for distribution to the bidders.
6. Attend the bid opening and evaluate the bids and bidders to determine if the bids
were submitted in accordance with the contract documents and if the bidders are
qualified to perform the work. Following this review, a recommendation will be
presented to the City for award of the construction contracts.
7. Prepare tabulation of bids for distribution to City agencies and interested bidders.
8. Assist the City in the preparation of six (6)copies of final contracts for execution
by the successful bidder and the City.
Attachment B-1
Amendment No.1-Lord Street Phase 28 and Basin 02A
Project Schedule -Standish/Elm Area liut-nti_
City of Elgin -2014 Neighborhood Street Rehabilitation Project c1_)on ttcl I
Combined Sewer Separation,Water Main and Street Rehabilitation 11141, 10,1
March 7,2013
2013
PROPOSED PROJECT TASKS March April May June July August September October November December
Notice To Proceed
Task 1.1-Project Kick-off Meeting Design
Task 1.2-Inspection of Project Location
Task 1.3-Stormwater Data Review -
Task 1.4-Routing and Geotechnical Investigation
Task 1.5-Clean Construction Demolition Debris Evaluation
Task 1.6-Plan Submittals to City - . ■ ■
Task 1.7-Construction Estimate IMMEr. rlFg_II"
Task 11.1-Provide Twenty-Five(25)Sets of Final Bid Documents
i
Task 11.2-Assist the City with Contactor Requests&Addenda
Task 11.3-Bid Review Faigui`- '!
•
Plan Submittals to the City of Elgin • Prefinal Plans and Specifications `j Final Plans and Specifications
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Original Agreement
AGREEMENT
THIS AGREEMENT is made and entered into this 27thday of February,2013,by and between
the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and
Burns&McDonnell Engineering Company, Inc. (hereinafter referred to as"ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in
connection with 2014 Neighborhood Street Rehabilitation and Combined Sewer Separation -
Standish/Elm (hereinafter referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the
CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein,subject to the following
terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the City Engineer of the
CITY,herein after referred to as the "DIRECTOR".
B. The Engineer will provide survey,detailed design, permit acquisition, and bidding
phase services for approximately 24,000 linear feet of combined sewer separation,
water main replacement and street rehabilitation. Project includes the design of new
storm sewer, combined sewer separation, water main replacement, sidewalk
replacement,combined sewer utility adjustments, sewer point repairs,water testing
stations, survey monuments and other appurtenances consistent with City
requirements. Project also includes street rehabilitation and television inspection of
all combined sewer in the Project Area,and due diligence required to for certification
of clean construction debris disposal in accordance with Illinois Environmental
Protection Agency.
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
a. Preliminary Plans and Specifications: June 10,2013
b. Prefinal Plans and Specifications: August 26, 2013
c. Final Plans and Specifications: September 20, 2013
d. Bid Review:November 30th, 2013
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly as a
component of the Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the
project schedule.A brief narrative will be provided identifying progress,findings and
outstanding issues.
3. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR provided, however, that the ENGINEER may retain copies of
such work products for its records. Such work products are not intended or represented to be
suitable for reuse by the CITY on any extension to the PROJECT or on any other project,and
such reuse shall be at the sole risk of the CITY without liability or legal exposure to the
ENGINEER.
4. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 3.0 times the direct
hourly rate of personnel employed on this PROJECT,with the total fee and expenses
not to exceed$620,704.10,regardless of the actual costs incurred by the ENGINEER
unless substantial modifications to the scope of the work are authorized in writing by
the DIRECTOR.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER,plus 5%. Any such amounts
shall be included within the not to exceed fees and expenses of$620,704.10 provided
for in Section 4A hereof.
C. Other reimbursable components of the fee include:
a. Survey Total Station or GPS $250 per day.
b. See Attachment C for labor breakdown and other reimbursable components.
Such other reimbursable components of the fee are included within the not to exceed
total fee and expenses of$620,704.10 provided for in Section 4A hereof.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Full payment for the
project shall not be made until the project is completed and accepted by the
DIRECTOR.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination;except that reimbursement
shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition,if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing or anything else to the
contrary in this agreement,with the sole exception of the monies the CITY has agreed to pay
to the ENGINEER pursuant to Section 4 hereof, no action shall be commenced by the
ENGINEER or any other related entity against the CITY for monetary damages.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and
hold harmless the CITY, its officers,employees,agents,boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief,
including but not limited to workers compensation claims, in any way resulting from or
arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out of
the performance of this Agreement. In the event of any action against the CITY,its officers,
employees, agents, boards or commissions, covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any expiration,completion and/or
termination of this Agreement.
11. NO PERSONAL LIABILITY
No official,director, officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated
without thirty(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance;
alternatively,if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty(30)days prior written
notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES.
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
termination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race,color,creed,national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item, condition and other provision hereof to the same extent that
the ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County,Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said documentation
becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and
to other participants which may affect cost or time of completion,shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and communications
by the ENGINEER be made or confirmed in writing.
27. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY:
JOSEPH EVERS,P.E.
City Engineer
City of Elgin
150 Dexter Court
Elgin,Illinois 60120-5555
B. As to ENGINEER:
RANDALL L. PATCHETT,P.L.
Regional Global Practice Manager
Burns&McDonnell Engineering Company, Inc.
1431 Opus Place
Downers Grove, Illinois 61515
28. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
ENGINEER shall comply with all applicable Federal,State,City and other requirements of
law,including, but not limited to, any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees. Without limiting the
foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all
ENGINEER'S employees and/or agents who will be providing products and/or services with
respect to this AGREEMENT shall be legal residents of the United States. ENGINEER shall
also at its expense secure all permits and licenses, pay all charges and fees and give all
notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this AGREEMENT. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the
ENGINEER'S relevant records at no cost to the CITY.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
By ,2 � y /City anager Avej /
Attest: Arrest:
-41 [(1 (
Cary Clerk )c4L (5;cb44-1
F:1Publc_Woda\Engineering\Capital Projects\2011 Street Rehabilitation12010 AGREEMENT Street Rehab.doc
Attachment A
DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
2014 Neighborhood Street Rehabilitation Standish/Elm Project
OVERALL
1. General: Bums &McDonnell Engineering Company, Inc. (Design Engineer)will
serve as the City of Elgin's representative for the entire design and administration of the
planning for the project as assigned by the City. As such he will function as an
extension of the City's staff and be responsible for overall implementation and
management of the project. The Desgin Engineer shall include implementation of City
policies,program administration, coordination and monitoring of consultants and
contractors providing overall management control and direction to insure completion of
the bidding and planning documents in accordance with the City's objectives of cost,
time and quality. The Design Engineer will work closely with and report to the City
Engineer or his designee. It shall be understood that the Design Engineer will act as the
City Engineer on this project and shall coordinate with other City entities such as the
Legal Department, City Clerk, Purchasing Director, Water Director, Sewer Director and
Street Director. The Design Engineer shall be responsible for acting as the City
Engineer on this project in regards to Federal, State and County issues as well.
2. Law: The Design Engineer is expected to understand all State, County and City Laws
governing the implementation of his bidding and planning documents.
2. DESIGN
a. Project Location:
Exhibit 1 establishes the streets and/or areas to be included in the Design
Engineer's bidding and planning documents.
b. Project Kickoff:
1. Introduction of Project Team
2. Establish lines of communication
3. Present a work plan for the project including schedule milestones, design criteria
(utilize existing standard City contract as a base model), list of information
needed to begin design
4. Acquire existing information including previous reports and plans of recent
development and relevant site information
5. Acquire existing storm water modeling information in the project areas including
previous reports and available current models
6. Collect water and combined sewer atlases
7. Interview and document same,the Sewer,Water and Street departments for their
knowledge of issues within the project location
8. Collect and analyze public utility records and notify utility of pending project
c. Inspection of Project Location:
The Design Engineer shall provide site inspection of the entire area as well as
immediately adjacent area. The following shall be included:
I. Internal Televising of all combined sewers
2. Physical inspection,including photographs of all manholes, valve vaults,
catch basins and inlets
3. Video recording of existing improvements within and adjacent to the
project location. Also,private property as it abuts the project
4. Complete geotechnical investigations where deem necessary by the Design
Engineer
5. Signage inventory
6. Pavement marking inventory
7. Trees inventory
8. Lighting inventory
9. Video Inspection of entire project
d. Stormwater Data Review:
Design Engineer shall utilize data obtained as a result of the project kick-off
meeting and inspection of Project Location to complete an evaluation of how to
efficiently manage stormwater in the Project Area. This will include review of
existing reports and stormwater models; as well as modeling of any changes to
existing drainage patterns. Existing City stormwater models will be used. If
existing models are not available; Engineer shall develop"trunk line interceptor"
model to complete sizing of the new storm sewer. If a model is developed,the
Engineer shall use the XP-SWMM or Hydraflow modeling program, or approved
equivalent.
e. Routing Evaluation:
Within approximately two weeks of completion of the inspection of the Project
Locations Burns&McDonnell will complete an evaluation of the routing options
for new and relocated City water main, storm sewer and separated sanitary sewer.
The evaluation will be based on criteria established during the project kick-off
meeting. It will include a recommendation for review and acceptance of the routing
of the new and relocated utilities. Burns&McDonnell will present the routing
evaluation to the City. A site walk of the proposed routing will be included.
f. Geotechnical Investigation:
Burns&McDonnell will review available geotechnical information and obtain
additional geotechnical information through the acquisition of up to 20 subsurface
borings to assess subsurface conditions for the project. This soil boring work will
be subcontracted directly with ECS or another acceptable geotechnical investigation
firm.
g. Clean Construction Demolition Debris:
Engineer shall complete industry standard environmental survey consisting of a
PESA and limited soil borings, as necessary,to determine if potentially impacted
soils exist in the project area. A summary report will be provided to the City prior
to completion of the final design.
h. Scope of Work Refinement:
Based upon the collection of the above information,the Design Engineer shall
refine the scope of work, including an estimate of cost, and obtain approval from
the City. The Design Engineer shall include alternatives sufficient to insure the
base bid will be below the total budget (when considering testing,publications,
inspections and other typical costs found in construction projects).
i. Construction Documents:
Design Engineer will complete plan sheets as necessary, construction estimates,
construction specifications,bid and contract documents utilizing a City format.
Any alterations or additions to the City format shall be highlighted and fully
explained to the City Engineer or his representative. Plan sheets shall be provided
for all underground work including water main, storm sewer and combined sewer
improvements.
j. Scheduling:
For this agreement, the Design Engineer shall develop a schedule for all steps from
execution of this agreement to contract award. The schedule shall be updated at a
miniumum of every two weeks and submitted to the City Engineer or his designee.
k. Surveying:
The Design Engineer shall provide a topographic survey of the portions of the
project that require water and combined sewer construction or separation. The
survey shall also pick up existing underground improvements that the City is not
improving if the City does not have as constructed drawing for same. Base plan
sheets will be developed from this survey at a maximum scale of 1"=50'.
1. Construction Estimate:
The Design Engineer shall prepare several estimates related to the work the City
desires to have completed under this project. Separate estimates are required for
each of the utilities and separate locations should the project include multiple
locations. In addition, the Design Engineer shall set the project estimates up to
allow for alternates to insure a project may be bid and awarded as close to the
budget as possible.
m. Agency coordination:
At a minimum, the Design Engineer shall schedule meetings with the City and any
•
other interested agency, at about the midway point in their plan and specification
development to insure they are meeting the expectations of the City. A second
meeting shall be held with the City at approximately 95% completion to finalize the
bid, specifications and planning documents.
The Design Engineer shall prepare any and all necessary permits and documents
required by the Illinois Environmental Protection Agency, United States Army
Corps of Engineers, the Illinois Department of Natural Resources,Metra, the
Illinois Department of Transportation, and any other governmental agency that have
a regulatory interest in the project.
The Design Engineer shall coordinate with all public utility companies including
verification of the soundness of their structures and any potential relocations/delays.
n. Open House:
The Design Engineer shall locate, schedule and hold open houses for the properties
abutting the project location. Up to three(3) open houses are included in this scope
of work due to the number of institutional and commercial properties in the Project
Area. The Design Engineer shall hand deliver or U.S. Mail to each abutting
property a notice of this open house a minimum of seven calendar days in advance.
3. BIDDING
1. Prepare bid forms,notices and addendum as necessary for bidders.
2. Coordinate with the local newspaper to insure the notice is published 10 days in
advance of the bid opening.
3. Provide(25)sets of drawings and specifications to be issued by the City to
prospective bidders.
4. Attend pre-bid meeting with prospective bidders to provide clarification for issues
and concerns from bidders. The Engineer will also distribute minutes from pre-
bid meeting to the City and all meeting attendees with written answers to
concerns/questions from the meeting.
5. The selected Engineer will receive bidder questions and requests for clarification.
Based on these questions and requests,the selected Engineer will prepare addenda
as necessary to respond to the questions presented. Addenda will be issued to the
City for distribution to the bidders.
6. Attend the bid opening and evaluate the bids and bidders to determine if the bids
were submitted in accordance with the contract documents and if the bidders are
qualified to perform the work. Following this review, a recommendation will be
presented to the City for award of the construction contracts.
7. Prepare tabulation of bids for distribution to City agencies and interested bidders.
8. Assist the City in the preparation of six(6) copies of final contracts for execution
by the successful bidder and the City.
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iCck h
t, • Legend ��
• - Drainage Evaluation Area NORTH
'44 ry '>tirh Exhibit 1
New Storm Sewers to be Designed v,l,,t,` ij.' 2013 Street Rehabilitation
h„ � "4sn Standish,Locust,&Watnut Area
�/ r Street Rehab,Comb. Sewer Sep.,New Water Main
), � a +' Swea.ESR1 and Bmta 4 McDanxit Engineering
3 SLi'
8 �rSW.e��uY^SA: 4 :f a.$•: a.4.,. . ,,.� TS w. ,.. ....,� .... !11
Attachment B
City of Elgin ,2014 Neighborhood Street Rehabilitation Project
Project Schedule -StandlshlRlm Ares __
Combined Sewer Separation,Water Main and Street Rehabilitation \Ir.1 h n_ii,'I1
7777—
January 10,2013 i
20_13
PROPOSED PROJECT TASKS February March ril June July August September October November
Mike To Proceed
Task 1.1-Project Kick•oll Meeting Design
Task
1.2-Inspection of Protect Location
Task 1.3-Stotonvater Data Review
Task 1.4-Routing and Geolachnkel Irweetgation
task 1.5-Clean Construction DamoRinn Detain Fvahlallon
Task 1.5-Plan Submittals to City _ j♦
task LT-Construction Estimate
Task 11.1-Provide Twenty-Frye(25)Sats of Final Bbd Docwnents
Task 112.Assist the City vAt Caaxis Request S Addenda
task 11.3-Bid Review
Nan Submittals m rhe Clry of Elgin® Pratninary Plans and Speefica5ons ® Pretwai Plana and Specitcations • Final Plans and Spec0fca30n3
Attachment C
City of Elgin
2014 Neighborhood Street Rehabilitation StandishlElm Project
Burns & McDonnell •
Reimbursable Expenses
City of Elgin .
7......, Engineering Services for 2014 Neighborhood Street Rehabilitation Standish/Elm (7ttI Th.&
( `"P.) Estimated Engineering Fees for Design and Bidding Support 1 I i t):';i ft'`,
Marry 10,2013
Tuk I-Design Plisse
1.2 Preliminary Design Phut
Proiecl Kick-Off Meeting 4 4 4 1100.00 14246 32.190.96
Site Visit&Routing Evalea1iot 16 24 40 8 1200.00 1315.04 111.115.04
Survey and Eagan=1 Preparatin 40 40 420 12.000.00 31.790.00 174150.00
Hydraulic Model Review and Modalag 8 08 120 20.00 074444 334,408.4
Geotechnical letavmation/Pavuieeat Cotes 4 1.6 41 0 160,000.00 0272.01 S72,24010
Tdev®g of Sewers A 24 4D 160.00000 1257.76 122.03176
Utility Sow=Inspection&inventory 4 24 120 120 _ S200.00 393944 040,203.44
5enage Inventory-included other tats 30.00
Lighting Inventory-%chided to other tads 10.00
Tree Inventory-Included in other lads *060
Video Ingxetiao•included in other task $0.00
Favi uomuatal Soil Testing 2 8 16 34,30000 593.01 16.109.01
Utility Coordination A 24 80 350.00 1400,96 118,466.96
Preliminary Project Plant 16 120 30 120 530000 11,202.88 032.950.11
1.3.Technical Design Memorandum with Recommenda$ions to City A 24 -4030.00 $11456 15.70036
1.1.tieing:and Preparation efConsevelion Bid Documents
Additional Survey and Dem Acquisivon 4 40 45 020 5400,00 ST3032 530.442 32
Pr-Final Design Do42rmeats 1 40 020 120 8 5100.00 slims' 044327.61
Technical Quails.Maumee /0 40 1429.60 123.189.40
PMar
imfa *Damn Dechment Review with City 12 16 20 40 010.00 1315.04 313,629.04
Real Desi1'n(100%)and&Awaitlal 4 s0 10 120 16 1100.00 51,06132 141,460.32
Specifications&Quantities 4 16 40 125.00 1244.80 19.919.10
1.4
Opinion of Prababie Costtrnctlon Coat 4 16 34 315732 07.741.32
LS
-
Submit Drawings and Specihem tothe City for Review
ifio0000 50.00
-Tack L4 het been incorporated into Task 1.2 _
L6
Assist the Cite with Permit Appbations 2 16 24 A -1100.00 117900 31,177.00
1.7
Prepare Bid Forms,Notices,sad Addends 2 16 24 115036 '36.95136
Task II-Bidding Pbase
11.1
Provide 25 Sets of Final Demge Documents I 1 24 ` 20 13.00000 3289.74 210,025.74
1.1.3
+
Assist City with Bidding Please 1 20 40 250.00 5243.44 011,597.44
(13
Assist Chi with Contractor Renown and Distribution of Addends 2 16 24 moo 0150.36 17,00036
HA
Assist City with Rid Rev4rw 4 16 171.60 $3.311.60
IIS
Auist City with Preparation ofBid Tabulations 7 8
53000 535.80 51,669.80
IL6
Preparation of 50061 Cootratts 2 4 8 330.00 050.12 52.396.12
Tial noxa 0 219 734 1064 1014 44
Haarly Billing Rae 0129.44 51.01.44 516100 5116122 3130.00 110.01
66bmnll 8600 141,172.00 1123,312.00 $163.904.00 5140920.00 13,432.00 3334.625.00 111,25910 3620,704.10
Total Fee 5620.704.10
Company Reprographics
Billing Schedule
Effective Date
January 1, 2013
PHOTOCOPY Central Reprographics Only
(Color Volume Discounts-per page)
The photocopy process is used for either black and white
or color copies/prints up to 12x18. Stock used can be 81/2x11/8'/x14 11x17 12x18
from 20 lb.bond to 100 lb.cover weight,including 1 -1,500 ..$0.50 $1.00 $1.50
index tabs. This process is best utilized by:
1,501 -4,500 $0.45... $0.90 $1.40
• Book printing • Specification covers 4,501 -7,500 $0.40.. $0.80 $1.30
• Letters and memos • Report covers
• Line drawings • Specifications 7,501 -up $0.35 $0.70 $1.20
• Manuals • Addendums *Larger than 12 x 18-See Large Photocopy.
• All preliminary • Newsletters
documents • Booklets Handwork; Labor-charge$36.00 per hour.
• Forms • Meeting handouts Overtime work will be billed at$54.00 per hour.
Minimum overtime charge is one hour.
PHOTOCOPY-Imaging/Printing on 20 lb.bond
B/W Copies/Prints Binding/Finishing
Up to 12x18
8'/2x11 to 84x14 $0.07 3 Hole Drill Per Drill $0.25
11x17 $0.14
12x18 .$0.24 Folding(machine) Per Page $0.03
Color Conies/Prints Folding(by hand) Per Page $0.10
Staple(machine) Per Staple $0.03
8'/2x11 to 8'/2x14 $0.50 Staple(by hand) Per.Staple $0.08
11x17 $1.00
12x18 .$1.50 Edge Bind .Per Book. $2.00
Acco Bind .Per Book .$2.00
Central Reprographics Only Standard Bind Per Book. $3.00
(B/W Volume Discounts-per page) GBC Plastic Bind. Per Book $3.33
8%2xll/8%2x14 11x17 12x18 Plastic Coil Bind.............._Per Book. $3.33
1 -2,500 $0.07 .$0.14 $0.24 Screw Post Bind Per Post $2.00
2,501 -7,500 $0.06 .$0.12 .50.22 Hand Inserting Per Page $0.15
7,501 -15,000 ..$0.05.............$0.10 $0.20
Laminating
15,001 -up $0.04... .....$0.08 $0.18 Double Sided
8.5x11 EA $2.25
11x17 EA $4.50
The rates shown above are effective for services through December 31,2013,and are subject to revision thereafter.
REPRO13 1
LARGE FORMAT DISCOUNT TABLE/CENTRAL
PHOTOCOPY/PRINTING/PLOTTING REPROGRAPHICS
Square footage rounds up
Black&White copy/prints up to 36"wide are available
on the OCE TDS devices. Color copy/prints up to 42" Over 3.000 So.Ft.Per Order Unit Price
wide are available on the OCE&BP devices.These
copiers offer a 25%reduction to 400%enlargement. B/W Color
These copiers scan the original drawings into memory
then print the required number of sets. All plats will be 12x18 $0.36.. $6.75
on bond,vellum,or Mylar at client's request This
process is best utilized by: 15x21 $0.54 $10.15
•Approval sets 18x24 $054 $10.15
•Draft sets
•Preliminary sets 22x34 $1.08 $20.25
•Bid sets full or half size
•Aerials 24x36 $1.08 $2025
These devices produce very high resolution,especially 28x40 $1.44 $27.00
on dot patterns,solids,photos,etc.
30x42 $1.62 $30.40
Unit Price: B/W=$0.24 sf Color=$4.50 sf 34x44 $1.98...... • $37.15
Square footages round up
36x48 $2.16 $40.50
B/W Color
12x18 $0.48 $9.00
15x21 $0.72. $13.50 Folding(by hand)__.._.__. SF $0.25
18x24 $0.72 $13.50 Staple(by band) per Staple $0.10
Staple with edge binder per Set $2.50
22x34 $1.44 $27.00 Post bind per Post $2.00
24x36 $1.44 $27.00
Handwork will be charged if total time needed to
28x40 $1.92 $36.00 complete is more than 15 minutes.
30x42 $2.16 $40.50 Labor charge is$36.00 per hour.
34x44 .._._$2.64 $49.50 Overtime will be billed at$54.00 per hour.
Minimum overtime charge is one hour.
36x48 $2.88 $54.00
Larger than 12 sq.ft.:
Actual square footage x$0.24 per sq.ft.B/W
Actual square footage x$4.50 per sq.ft.Color
For vellum,add$0.15 per sq.ft.
For Mylar,add$0.75 per sq.ft.
The rates shown above are effective for services through December 31,2013,and are subject to revision thereafter.
REPRO13 2
SCAN TO DIGITAL FILE
SMALL FORMAT
Scan to file B/W(up to 11x17)
1 -1,000 $0.17 per scan
1,001 -up $0.15 per scan-Central Reprographics Only
Scan to file Color(up to 11x17)
1 -1,000 $0.50 per scan
1,001-up $0.40 per scan-Central Reprographics Only
LARGE FORMAT
Scan to file B/W(larger than 11x17)
I -500 $2.40 per scan
501 -up $2.00 per scan-Central Reprographics Only
Scan to file Color(larger than 11x17)
1 -500 $7.50 per scan
501 -up $7.00 per scan-Central Reprographics Only
CD BURNING
CD Burn(1-10) $8.00 each
CD Burn(11+) $5.00 each
The rates shown above are effective for services through December 31,2013,and are subject to revision thereafter.
REPROI3 3
Company Vehicle
Billing Schedule
Effective Date
January 1,2013
Base Rate
Burns&McDonnell fleet vehicle use is charged using Type-of Mileage
an assigned time component and miles traveled Vehicle Daily Weekly Monthly Charge
component.The assigned time component provides for Sedan 4 dr $60 $300 $1,195 $0.29
daily,weekly and monthly durations.The miles traveled
component relates to variable costs such as fuel, Van $67 $335 $1,335 $0.34
lubrication,tires,maintenance,routine cleaning, etc.
Van,12-15
The daily charge applies when a vehicle is assigned for 7 Passenger $109 $545 $2,175 $0.35
days or less.The daily charge is for each 24-hour period
or fraction thereof.The weekly charge applies when a Truck-2WD $52 $260 $1,035 $0.32
vehicle is assigned for more than 7 consecutive days and Pickup, 1/2T
less than 6 continuous weeks.For fractions of a week
over 7 consecutive days,the weekly rate will be prorated Truck-2WD $62 $310 $1,235 $0.32
by the number of days and fractional days the vehicle is Pickup, I/2T Crew. Cab.
assigned(one-seventh per calendar day). Truck-2WD $57 S285 $1,135 $0.32
Pickup, 112T Extended Cab.
The monthly chargé applies when a vehicle is assigned
for more than 6 continuous weeks.For fractions of a Truck-4WD $70 $350 $1,385 $0.35
month over 6 continuous weeks,the monthly rate will be Pickup, 1/2T Crew.Cab.
prorated by the number of months and fractional months
the vehicle is assigned(one thirtieth per calendar day). Truck-4WD $62 $310 $1,235 $0.35
Pickup, l/2T
Employee-owned vehicles are charged at the per mile Truck-4WD $66 $330 $1,305 $0.35
amount allowed by the Internal Revenue Service for
Pickup, 112T Extended Cab
business miles.Vehicles rented at destinations as part of
short duration travel,such as airports,are charged per Truck-4WD S64 $320 $1,275 $0.36
the receipt amount from the Rental Company,plus fuel, Pickup,3/4T Extended Cab
insurance,and other directly applicable amounts such as
extra cleaning. Truck-4WD $100 $500 $1,995 $0.36
Pickup-3/4T Crew.Cab.
The base rate table displays Burns&McDonnell fleet Truck-2WD $67 $335 $1,335 $0.35
vehicle charges that,in addition to providing the vehicle,
provides all fuel,maintenance,repairs,fleet care, Pickup,Iron
scheduling and liability insurance required by statute. Truck-4WD $77 $385 $1,535 $0.36
For project needs involving any vehicle types that do not Pickup, 1Ton
appear in the following table,charges will be established
from prevailing market prices for the vehicle,miles SUV-4WD $67 $335 51.335 $0.35
traveled,and insurance premiums.For situations
requiring higher insurance limits than required by statue,
a vehicle high insurance limits charge can be prepared. Full Size SUV $77 $385 51.535 $0.35
The rates shown above are effective for services through December 31,2013,and are subject to revision thereafter.
FLEETI3
ELGIN
THE CITY IN THE SUBURBS`
DATE: May 14, 2013
TO: Eric Weiss, Water Operations Engineer
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 13-79 Adopted at the May 8, 2013, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Amendment Agreement No. 1 with Burns & McDonnell Engineering Company,
Inc. for Additional Engineering Services in Connection with the 2014
Neighborhood Street Rehabilitation and Combined Sewer Separation-
Standish/Elm Project