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13-59
Resolution No. 13-59 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH WAYSIDE CROSS MINISTRIES FOR REIMBURSEMENT OF MONTHLY RENTAL COSTS FOR THE PERIOD OF JUNE 1, 2012 THROUGH MAY 31, 2013 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with Wayside Cross Ministries for reimbursement of monthly rental costs for the period of June 1, 2012 through May 31, 2013, associated with the lease of the facility at 1732 Berkley Street,Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: April 10, 2013 Adopted: April 10, 2013 Vote: Yeas: 7 Nays: 0 Recorded: April 11, 2013 Attest: s/Kimberly Dewis Kimberly A. Dewis, City Clerk i f AGREEMENT BETWEEN THE CITY OF ELGIN,AND WAYSIDE CROSS MINISTRIES This AGREEMENT is entered into as of the 10th day of April ,2013,by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or "CITY") and WAYSIDE CROSS MINISTRIES, a not-for-profit corporation incorporated pursuant to the laws of the State of Illinois (hereinafter called "SUB-RECIPIENT"), having a principal place of business at 17')2 Berkley Street,Elgin, Illinois, 60123. I. RECITALS A. CITY has applied for Community Development Block Grant Funds (hereinafter referred to as "CDBG funds") from the United States Department of Housing and Urban Development (hereinafter called "HUD") as provided by the Housing and Community Development Act of 1974,as amended (P.L. 93-383)(hereinafter called"ACT"). B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds allotted to CITY for distribution to SUB-RECIPIENT. C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective. powers to enter into such Agreements, as those powers are defined in the Illinois Constitution and applicable statutes. II. SCOPE OF THE PROJECT A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided for herein, and those previously defined and identified in the Project Application and project description submitted by the SUB-RECIPIENT, dated January 27, 2011, and entitled "Daytime Center Facility Rental," a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference (hereinafter referred to as the "PROJECT"). B. All funding provided to SUB-RECIPIENT shall be used solely to reimburse SUB- RECIPIENT for monthly rental costs associated with the lease of the facility at 1732 Berkley Street, Elgin, Illinois. The reimbursement will be for rental payments made by the SUB-RECIPIENT for the period of June 1, 2012 through May 31, 2013. This facility is to be used for the provision of support services and counseling activities that aid homeless families and individuals to become self-sufficient members of society, these activities being hereinafter referred to as the "ELIGIBLE ACTIVITIES." An estimated 316 low and moderate income clients of the SUB-RECIPIENT will benefit from its ELIGIBLE ACTIVITIES during the 2012-13 fiscal year. ELIGIBLE ACTIVITIES provided at the facility are to be consistent with the scope and intent of the PROJECT. All individuals served by SUB-RECIPIENT pursuant to this agreement'will be low and moderate income persons as defined by 24 CFR 570.208 (a)(2)(i)(A). C. The SUB-RECIPIENT is identified as a faith-based organization. The proportion of time that SUB-RECIPIENT'S facility is utilized for the above-described ELIGIBLE ACTIVITIES constitutes 87.5 percent of the time during which the facility is operated. 1 SUB-RECIPIENT also provides inherently religious activities such as worship, religious instruction, or proselytization at the facility, these activities being hereinafter referred to as INELIGIBLE ACTIVITIES. The proportion of time that SUB-RECIPIENT'S facility is utilized for the above-described INELIGIBLE ACTIVITIES constitutes 12.5 percent of the time during which the facility is operated. SUB-RECIPIENT'S eligible and ineligible activities are outlined in a letter dated October 31, 2012, a copy of which is attached hereto as Exhibit "A.1" and incorporated herein by this reference (hereinafter referred to as the"WAYSIDE CENTER LETTER"). D. The SUB-RECIPIENT shall develop and submit to the CITY an Outcome Performance Measurement Statement that establishes project goals and objectives, identifies performance indicators, and estimates the number of clientele to be served. The SUB- RECIPIENT shall provide quarterly Progress Reports to the CITY,reporting on the status of the PROJECT in relation to the percent of project completion, accomplishments, effectiveness of the project as related to the goals and objectives, and the clientele served, including number served, client access to the service (either new or improved access), and demographics. The progress reports shall begin upon the signing of the Agreement and shall continue until the completion of this project or until directed to discontinue such reports in writing by the CITY. E. Prior to the expenditure of CDBG funds, SUB-RECIPIENT shall meet with the City's Community Development Department staff to establish acceptable documentation and guidelines regarding requests for payment for the activities described in the Scope of Work. No payment of CDBG funds will be made by City without the required documentation. F. SUB-RECIPIENT shall return to the CITY any program income, as defined in 24 CFR Part 570.500(a), which is generated as a result of this PROJECT. All written requests for an exception to this agreement shall be made, in writing, to the City's Community Development Department explaining why the SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will undertake with the funds and how the SUB- RECIPIENT will report the income and expenditures to the CITY. A written response to the request will be provided to SUB-RECIPIENT from the CITY. III. AMOUNT AND TERMS OF GRANT A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the total grant received by the CITY and in consideration of the SUB-RECIPIENT'S undertaking to perform the PROJECT, a maximum of $25,000 (hereinafter "Grant Funds"), that amount being a sum not to exceed 87.5 percent of the total rent for the use of the space as outlined in the lease agreement entitled "Commercial Building Sublease." a copy of which is attached hereto as Exhibit `'A.2" and incorporated herein by this reference (hereinafter referred to as the "LEASE AGREEMENT"), and that amount to be paid in the manner provided for herein at Sections II (D) and VII. Prior to the initial payment of Grant Funds, SUB-RECIPIENT shall- submit, to the CITY, their Outcome Performance Measurement Statement and progress report indicating client demographics and program status. SUB-RECIPIENT shall submit quarterly progress reports, by the 10`b day following the end of the preceding quarter, to the CITY. The amount to be paid to SUB-RECIPIENT will be based upon the work completed and the submittal of employee work reports in support of the invoiced amount. 2 B. This PROJECT shall be identified as Project No. 154853 and Account No. 230-0000- 791.30-99,which identifying numbers shall be used by SUB-RECIPIENT on all payment requests. C. The Grant Funds being provided to SUB-RECIPIENT under this Agreement are being allocated based upon on the proportion of time that the facility is utilized for SUB- RECIPIENT's ELIGIBLE ACTIVITIES; in reliance upon representations made by the SUB-RECIPIENT and guidance provided by HUD. If at any time it is determined that the Grant Funds may not be properly allocated based upon time in the manner set forth in this Agreement, or if it is determined that the proportion of time that the facility is used for the ELIGIBLE ACTIVITIES is less than 87.5 percent, the CITY shall determine the amount of Grant Funds, if any, that may be properly be allocated to SUB-RECIPIENT's ELIGIBLE ACTIVITIES, and SUB-RECIPIENT shall promptly return to the CITY any Grant Funds that it has received exceeding said amount. D. SUB-RECIPIENT represents and agrees that no Grant Funds shall be used to support any INELIGIBLE ACTIVITIES. All ELIGIBLE ACTIVITIES shall be separate either in time or space from any INELIGIBLE ACTIVITIES. SUB-RECIPIENT must serve all eligible beneficiaries of its ELIGIBLE ACTIVITIES without regard to the religion or religious belief of an eligible beneficiary. or the lack thereof. SUB-RECIPIENT may not require a particular religious belief or activity as a condition of receiving benefits or participating in the ELIGIBLE ACTIVITIES of the SUB-RECIPIENT. Any violation of this subsection shall subiect SUB-RECIPIENT to the remedies set forth in Section X and the repayment of Grant Funds previously disbursed or allegedly due to the SUB- RECIPIENT. E. In the event the ELIGIBLE ACTIVITIES identified in Section II,Scope of the Project, of this Agreement or other eligible services for low and moderate income individuals and households are no longer provided at the SUB-RECIPIENT's facility due to actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S. Department of Housing and Urban Development or the CITY for project activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and portion of each year remaining on the ten-year useful life of the facility improvements. The ten-year compliance period shall begin on the commencement date of this Agreement. This provision shall not be construed as limiting the CITY from asserting any claims against the SUB-RECIPIENT for the breach of any other terms of this Agreement. F. Upon project completion as specified in Section II, Scope of the Project, any remaining CDBG project funds shall be available for reallocation by the CITY to another eligible CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible activities. G. A minimum of 51 percent of the persons served on an annual basis shall be at or below 80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for the CDBG funds provided for herein. Said income levels shall be updated and revised annually to conform to levels set by the U. S. Department of Housing and Urban Development. Failure to meet the aforementioned minimum 51 percent threshold shall require SUB-RECIPIENT to reimburse the CITY for funds expended,in whole or in part, for project activities. 3 H. Changes in the scope of services, budget, or method of compensation contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by the SUB-RECIPIENT and CITY. IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT A. CITY shall assist SUB-RECIPIENT in making application for CDBG funds. B. SUB-RECIPIENT shall abide by the Act and all HUD rules and regulations promulgated to implement the Act. C. SUB-RECIPIENT shall, upon request of the CITY, (1) assist in the completion of an environmental review and (2) complete certifications showing equal employment opportunity compliance including equal employment opportunity certifications with reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof. D. SUB-RECIPIENT, in performing under this Agreement, shall: 1. Not discriminate against any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice; and 2. Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action including, but not limited to the following: Employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. E. SUB-RECIPIENT shall permit the CITY and HUD to conduct on-site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions of this agreement. SUB-RECIPIENT shall post in conspicuous places available to employees and applicants for employment notices setting forth the provisions.of Section IV(D)above. F. SUB-RECIPIENT shall not violate any laws, state or federal rules or regulations, including but not limited to those regarding a direct or indirect illegal interest on the part of any employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made pursuant to this Agreement. G. SUB-RECIPIENT hereby warrants and represents that neither the PROJECT, including but not limited to any funds provided pursuant thereto,nor any personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of Chapter 15 of Title 5, United States Code, commonly known as the Hatch Act. H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred, in relation to the PROJECT, and shall prepare and submit quarterly progress reports 4 which describe the work already performed and anticipated during the remaining time of the PROJECT. Upon fifteen (15)days notice from the CITY, originals or certified copies of all time sheets, billings, and other documentation used in the preparation of said progress reports shall be made available for inspection, copying, or auditing by the CITY at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois. 1. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the CITY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUB-RECIPIENT relating to its performance under the Agreement. J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect the performance of this Agreement. K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement expires. L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds in excess of$25,000 is used exclusively for the benefit of low and moderate income persons as defined by HUD, for a period of 15 years after the expiration of this agreement. M. If during the 15 year period after the expiration of this Agreement, the SUB-RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds in excess of $25,000, then the SUB- RECIPIENT will reimburse the CITY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property in accordance with 24 CFR 570.503(b)(8) and 24 CFR 570.505. V. RIGHTS TO SUBCONTRACT A. SUB-RECIPIENT shall not assign, transfer, subcontract or otherwise convey its rights or obligations under this Agreement without the prior written consent of the CITY, which consent may be withheld in the CITY'S sole discretion." B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance with 24 CFR Part 570.200(d)(2) and Part 85.36. VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS A. After the CITY has received notification that funds for the PROJECT have been released by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any subcontractor for the PROJECT. 5 VII. BILLING PROCEDURE A. Upon Release of Grant Funds by HUD for the PROJECT, the CITY shall make disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall comply with the following requirements: 1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG Funds, on a form provided by the CITY. 2. Any claim for advancement of CDBG Funds shall be limited to an amount necessary for SUB-RECIPIENT to meet specific cash requirements for the PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working days of receipt by SUB-RECIPIENT. 3. Any request for reimbursement or advancement pertaining to work under contracts from the SUB-RECIPIENT shall include the following: a. For interim payments to contractors and subcontractors, certification that the work for which payment is requested has been performed and is in place and to the best of SUB-RECIPIENT'S knowledge, information and belief that, the quality of such work is in accordance with the contract and subcontracts, subject to: (i) any evaluation of such work as a functioning PROJECT upon substantial completion; (ii) the results of any subsequent tests permitted by the subcontract; and (iii) any defects or deficiencies not readily apparent upon inspection of the work; and b. For final payment, that the work has been performed in a satisfactory manner and in conformance with the contract. 4. Processing of all requests for payment shall be contingent upon the submission of the required documentation by the contractor and subcontractor to the CITY that fully complies with federal labor standards, uniform relocation act or any other applicable federal, state, or local statutes,rules or regulations. 5. SUB-RECIPIENT shall forward to the CITY all billings, vouchers, and other documents representing any accounts payable, in such timely and reasonable manner as both parties shall determine; provided, however, that in no event shall such documents be forwarded to the CITY later than twenty-one (21) days after SUB-RECIPIENT'S receipt of such documents. 6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial records by the CITY as required by Title 24 CFR 85. B. Upon submission of an acceptable claim for Grant Funds, the CITY shall process such claim and shall approve such claim for payment following approval by the City's Community Development Department, for compliance with this Agreement and applicable HUD requirements. 6 C. Except as provided for in Sections IX and X hereof, the CITY shall pay all required payments against eligible project costs, as described in Section II.B, incurred by SUB- RECIPIENT under this Agreement. VIII. ADMINISTRATION AND REPORTING REQUIREMENTS A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations, policies, guidelines and requirements of OMB Circular numbers A-110, and A-122, as they relate to the acceptance and use of federal funds for the PROJECT. B. SUB-RECIPIENT shall submit all required information to show compliance with applicable laws, rules and regulations, as specified in this Agreement and shall submit to the CITY a quarterly progress report, by the 10th day following the end of the preceding quarter. Other reporting requirements are specified in Exhibit "B" attached hereto and made a part of this Agreement. C. Management Plan and Operating Budget of the Facility SUB-RECIPIENT shall maintain, and keep current, a management plan and operating budget stating policies governing the operation of the facility and shall keep this plan and budget on file with the CITY. IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT A. During the implementation of the PROJECT, the CITY may terminate this Agreement or may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial breach of the Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance by SUB-RECIPIENT of this Agreement. B. During the implementation of the PROJECT, the CITY may suspend payments of Grant Funds, due to use of funds in a manner unrelated to SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation for a claim, submission by SUB-RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its pursuit of the PROJECT. C. In the event the CITY elects to terminate this Agreement or to suspend payments, for any reason stated hereinabove in paragraph A and B of this Section IX, it shall notify the SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5) working days in advance of any such action and establishing a time and a place for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to the CITY'S taking such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency continues to exist, in the reasonable opinion of the CITY, the CITY may withhold payment of the Grant Funds until such time as the violation or breach is remedied. No action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds expended in violation of any of the terms of this Agreement. 7 D. Unless terminated pursuant to the provisions of paragraph IX herein, this agreement shall terminate on December 31, 2013. X. REMEDIES A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, boards and commissions from and against any and all claims, suits,judgments, costs, attorneys fees, damages or any and all other relief of liability arising out of or resulting from or through, or alleged to arise out of, any breach of this agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB-RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB- RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action against the CITY, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the CITY'S choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement. B. In the event of loss of approved Grant Funds for the PROJECT as a result of any violation or breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of HUD, directly or indirectly, the CITY and/or any of its agents or representatives, the CITY'S liability to SUB-RECIPIENT shall be limited to any funds which have previously been provided to SUB-RECIPIENT pursuant to this agreement. SUB-RECIPIENT hereby waives and releases the CITY from any and all other liability pursuant to any such breach, misuse, misapplication or violation of statutes, rules or regulations. C. In the event HUD, or any other federal agency,makes any claim which would give rise to invoking the remedy provisions, as set forth in paragraphs A or B of this Section X, then the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing, providing the full details of the alleged violation. To the extent that any such matter is not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County, Illinois. D. In addition to any other remedies available to the CITY, if the CITY has lost or been prevented from receiving any federal funds, including but not limited to the Grant Funds, as a result of any alleged violation of law or other breach of this Agreement by SUB- RECIPIENT, or if SUB-RECIPIENT otherwise fails to comply with any term of this award or Agreement, the SUB-RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Finds previously disbursed or allegedly due to the SUB-RECIPIENT. Xl. TIMELINESS A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve 8 within two months of the date listed will result in the SUB-RECIPIENT submitting a .revised implementation schedule for approval by the City's Community Development Staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds at the CITY'S discretion. Milestones Date 1. Provide Emergency Shelter June 1, 2012-May 31,2013 2. Provide Case Management June 1,2012-May 31,2013 3. Rental Reimbursement June 1, 2012-May 31,2013 B. Total Number of Months Required for Project Completion 12 Months XII. MISCELLANEOUS PROVISIONS A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed change in this Agreement shall be submitted to the other party for prior approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective unless and until such changes are executed, in writing, by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to financial assistance agreements between the CITY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with any such agreements. C. ASSIGNMENT —except as provided in Section VI hereof, SUB-RECIPIENT shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any Grant Funds or claims due or to become due hereunder, without the written approval of the CITY having first been obtained. D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations for the purpose of complying with this Agreement. E. HEADINGS - The section headings of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in construing or interpreting this Agreement. F. The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this agreement shall remain in full force and effect. 9 G. This agreement shall not be construed to create a joint venture, partnership, employment or other agency relationship between the parties hereto. H. Venue for the resolution of any disputes or the enforcement of any rights between the parties hereto arising out of or in connection with the terms and provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below. CITY OF ELGIN, an Illinois Municipal Corporation BY: (C � Sean R. Stegall ity Manager DATE: April 10, 2013 ATTEST: GG 6e, Kimberly Dewi , City Clerk SUB-RECIPIENT: Wayside Cross Ministries 1732 Berkley Street,Elgin, Illinois, 60123 B : k Y 1 Wll�k Phil Wood, Executive Director Wayside Cross Ministries DATE: ATTEST: OFFICIAL SEAL gANpRA L KOLBA UB IC-ST NO COMM I ON EXPIROF ILLINOIS :10117115 10 EXHIBIT A SUB-RECIPIENT'S 2012-2013 CDBG APPLICATION 11 RECEIVED PROPOSAL APPLICATION FOR CDBG FUNDING: THE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) DEC 1 6 2011 ENTITLEMENT PROGRAM CITY OF ELGIN FISCAL YEAR 2012.2013 JUNE 1,2012 THROUGH MAY 31,2013 Organization Name: 416Z V 5 n L Project Name: yv, Project Address: 7 �t'.A'- �e S/�r� e Exec Director Name: / �h L✓c7�: c/ Address: 13 of -AC./� ✓ -S 7' Telephone#: C �� �'.S- - �` C' Fax#: --T Email Address:P Wnc c.1 4' applicable): h WK'. vye? Ic< %c`Fcs s Employer(IRS) ID#: 1 � � 67` e'-v DUNS#: J Contact Name: 61- - dr. / Wo' C4 U',� e c_ 74�r Contact Telephone#:,f"'K? -6 95- - `FYG' Fax#: e ? Contact Email: Website{if applicable): `vw ,w • PROJECT FUNDING REQUEST CDBG Funds Requested Gf vii Funding Leveraged from other Sources $ Check the category,which describes the type of funding,requested: ❑Housing Public Facility ❑ infrastructure ❑Economic Development ❑ Public Service ❑Other BRIEF PROJECT DESCRIPTION: Please provide a ane-sentence statement about your nrolect--not your organization. City of Elgin CDBG Application FY 2012-2013 Application Page 15 ❑ Slum or Blighted Area: the project is In a designated slum/blight area and the result of this project addresses one or more of the conditions that qualified the area. ❑ Spot Blight: the project will prevent or eliminate specific conditions of blight or physical decay outside a slum area. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to extent necessary to eliminate conditions detrimental to public health and safety. Examples:historic preservation of a public facility threatening public safety, demolition of a deteriorated, abandoned building. D. Project Category[check one]: ❑ Acquisition of Real Property ❑ Disposition of Real Property Public Facilities and Improvements (e.g., homeless shelter, water and sewer acillties, flood and drainage improvements, fire protection facilities/equipment, community, senior and health centers, parking, streets, curbs,gutters and sidewalks, parks and playgrounds.) ❑ Privately-Owned Utilities ❑ Public Service(i.e.,a new service or an Increase in the level of a service) ❑ Relocation Payments and Assistance to Displaced Persons ❑ Removal of Architectural Barriers, Handicapped Accessibility ❑ Housing Rehabilitation ❑ Historic Preservation ❑ Commercial or Industrial Rehabilitation, including facade improvements and correction of code violations. ❑ Special Economic Development or assistance to micro-enterprises. City of Elgin CDBG Application FY 2012-2013 Application Page 21 3. IMPACT ON APPLICABLE GOALS,NEEDS,AND OBJECTIVES The Fiv&Year Consolidated Plan identifies both priority needs in the community and strategies to address these needs. The need for your proposed project will be determined by identifying how the project Impacts upon the adopted Consolidated Plan Priority Needs. Therefore,applications should provide a clear explanation of how the project impacts upon the adopted Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the Consolidated Plan Priority Needs. Please identify the category and activity applicable to your proposal, using that table as your guide: Example: v/Public Services Activity: Youth Transportation ❑Homelessness Activity ❑Infrastructure Activity ❑Affordable Housing Activity APubiic Facilities Activity Dd -!�rne- m��'12►,c.+__ _ �i4'�(kSt:s�a,�r� ❑Planning&Capacity Building Activity The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the City's strategic goals. Please ides ify ALL the categories applicable to your proposal: A Safe Community ❑ Quality Housing ❑ Neighborhood Vitality ❑ River as a Resource ❑ Economic Growth and Diversified Tax ❑ Alive Downtown Base O Financially Stable City Government ❑ Recreational, Leisure and Cultural ❑ Customer Service Opportunities for all Citizens ❑ Diverse Management Staff PROPOSED PROJECT ACCOMPLISHMENTS Please briefly describe proposed accomplishment(s)if funding is awarded: (Accomplishments must be described in terms of households served, people served, businesses created, housing units created,jobs created or public facilities undertaken. Example: This program will serve 485 LMi individuals,this program will create 25 jobs,etc.) PROPOSED ACCOMPI..1:S)IMENTS: ?`✓vI b(v SL,e (iC/ cGt QSS`J CC �•.C�.�� �-rrr�1- 6�,� �f7rl� n;,�5 7 e� `j'� �yrQ �eSf o ✓rr�r �'lc�. �y� h . Please answer the following questions: A. What is the total estimated number of persons to be served by this project? J50 B. What is the total estimated number of LMI persons to be served by this project? 71�0 C. What is the anticipated percentage of LM persons to be served by this project? 9 City of Elgin CDBG Application FY 2012-2013 Application Page 22 Wayside Center —An Extended Hand to the Community 1. Project Description (Attach additional sheets as necessary.) A. Provide a detailed description of the facilities to be provided or improved. Identify major components of proposed work and state estimated quantities: Wayside Center of Elgin is a daytime homeless shelter which serves adults and children who are in need of a safe,caring, and nurturing shelter during morning and afternoon hours (8:00 am—4:00 pm , Monday—Saturday). The facility at Wayside Center is located a block away from Elgin Community College and we work collaboratively with the ECC academic programs in order to promote education and career opportunities for our guests. One out of every four guests who regularly attends Wayside Center is currently a full-time or part-time student at Elgin Community College. Wayside highly encourages our guests to apply for college grants in order to attend classes at the college. Elgin Community College has been very effective in assessing the academic needs of their individual students and placing them in appropriate classes in order to ensure academic success. At Wayside,we provide further encouragement to our students with academic tutoring when needed. At this time in December of 2011, we have 12 guests who regularly attend classes at ECC,and all 12 of these students have been successful with their course work and will continue on in working towards achieving an associate's degree in their area of studies. We attribute this statistic to the academic support services which we provide to our guests and the partnership which we have established with Elgin Community College. The fact that Wayside is located very close in proximity to Elgin Community College in an industrial park has been a great asset in our ability to assist guests in engaging in a positive plan to get their lives back on track in a setting which provides job opportunities nearby. Receiving the CDBG Funding from the City of Elgin would allow us to continue to stay at our current facility so that we can continue our work with providing support and encouragement to our Wayside guests. The amount of$47,900 would cover our monthly rental fees for a year at our current facility. B. Indicate the primary function of the facilities to be provided or improved: Wayside Center in Elgin is far more than simply a day shelter for homeless people. We provide a number of support services for our guests: ® Wayside has a Study Center where guests can access computers and academic tutoring from Wayside volunteers. e Wayside also provides a Computer Class to guests who attend classes at Elgin Community College. It provides instruction on internet use, Word 2010, Power Point, Excel,and basic computer usage skills. Upon completion of the Computer Class,the guests receive a donated lap top computer to keep. • Wayside is currently implementing Wrap-Around services for some of our guests in order to facilitate a collaborative plan between Wayside and community volunteers which assists in guiding individual guests into becoming independent and productive citizens. • Wayside also has a certified drug and alcohol counselor on staff who conducts in-take meetings with our guests and connects them to relevant community services. • Finally,;our facility is also set up to assist our guests with daily living. They can access our laundry room, shower facilities,clothing room, and daily breakfast and lunch. 3. Project Benefit: (Attach additional sheets as necessary) A. Describe the existing problems or conditions to be corrected by the proposed activity. Identify the persons affected by these conditions. Explain how the project benefits low and moderate income people. The Wayside Center in Elgin is a not-for-profit organization and is completely dependent on private donations and the CDBG Grant money. Just the yearly rental of our current facility is more than$47,900 a year. The Wayside Program is designed entirely for the purpose of assisting the working poor and no-income population. We not only provide shelter and food for our guests, but we also provide opportunities and guidance to begin the path to healing and hope for a better future. The problem which Wayside faces every year is the challenge of gaining the financial support of donors within the context of a difficult economy. The number of individuals who need the services of our organization is consistently growing,and the financial challenges to meet those needs are becoming greater. B. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period,and hover the recipients of your services will be benefited or changed. Throughout the 2010 and 2011 calendar year,The Wayside Center has tracked the following data: 2010—11,944 meals served to guests 2011- 14,932 meals served to guests (25%increase from previous year) 2010—Guests(average 28/day) 2011—Guests(average 35/day) (25% increase from previous year) 2010—Counseling Appointments—916 2011—Counseling Appointments—3,848 (320%increase from previous year) 2010—Guests Placed in Permanent Housing—42 2011 Guests Placed in Permanent Housing—60 (43% increase from previous year) In general terms,the needs for our services within the Elgin community have increased by over 25%in the past year. *The Wayside Center has also adjusted our philosophy of services to our guests by significantly increasing our mentoring, coaching, and counseling services. The majority of these supports are provided by our Wayside Staff and Volunteers. Because of this philosophy adjustment,we believe that we have improved significantly in our efforts to encourage our guests to become independent and productive citizens. Given the challenges of our current economy,The Wayside Center is anticipating another 25%increase in the number of people who we will serve during the upcoming 2012 calendar year. It is imperative that we are able to retain our current facility in Elgin and continue our mission and our partnership with Elgin Community College. Proposed Project Accomplishments (page 22) Proposed Accomplishments: Since we are anticipating a 25%increase in the number of people we will serve during the 2012 calendar year,The Wayside Center is currently evaluating our facility and programs in order to accommodate those needs. The following are target outcomes for 2012: * 18,665 Meals will be served (25% increase from 2011) * 44 Guests (average)will attend Wayside each day(25% increase from 2011) * 4,810 Counseling Appointments (25%increase from 2011) * 75 Guests will be Placed in Permanent Housing (25% increase from 2011) • 18 Guests will attend classes at Elgin Community College (50% increase from 2011) At this time,our current facility is set up to adequately accommodate our anticipated needs for 2012. However, we do face growing challenges in retaining our facility due to a difficult economy. While Wayside has experienced an increase in food and clothing donations this past year, we have remained steady in the financial donations which we have received. This is definitely a concern when the needs of our organization are increasing at a rate of approximately 25`Yo,yet our increase in financial resources remains the same. 4. Activity Description: A. Provide a detailed description of the proposed activity including how the activity will address the community need you have indicated. Identify whether the activity is new,ongoing,or expanded from previous years. The goal of The Wayside Center is not only to provide food and shelter to our guests, but also to create an environment at our facility which encourages education, healing, and community. From the previous year, we plan to expand our services with additional opportunities for the people we serve. This includes: • A significant increase in individual counseling, mentoring,and coaching to our guests. • A"Computer Basics Class"conducted at Wayside designed for our Elgin Community College Students. • Our newly implemented Wrap-Around Intervention Program which integrates the services available through The Wayside Center with community resources/interventions. B. identify who will benefit from the proposed activity(e.g.homeless,youth, seniors,disabled,etcetera). If designed to benefit persons of L/M income, describe the process you will use to identify these persons and ensure that the activity meets this objective. The Wayside Center designs all activities to assist the homeless population and the working poor. The primary method for which we gain individuals who benefit from our services is almost entirely through reputation and word of mouth. Our guests seek out our services on their own initiative. We do not actively recruit people to come to Wayside. C. Identify the accomplishments you intend to achieve with this activity. Provide an activity timeframe/schedule (include start,completion dates,and other significant stages.) • Wayside has intentionally and significantly increased the amount of one-on- one mentoring, coaching, and counseling to our guests. In order to continue to accommodate our increasing numbers of guests,we plan to increase by approximately 259 the number of volunteers who serve in the counseling role. At this time,we have 3 Wayside Staff and 13 Volunteers who fulfill this role. For the 2012 calendar year,we plan to seek out 4 additional consistent volunteers who can effectively mentor,coach, and counsel our guests. • The "Computer Basics Class"which will be offered to our Wayside/ECC guests will begin at the start of the second semester in January 2012. The class will meet at Wayside each week on Fridays from 10:00—11:30 am. We have received 5 laptop donations and an additional$4,000 to support this program. • The Wrap-Around Intervention Program will begin in February 2012. Wayside will be keeping detailed records on the success of this intervention with the four individuals who will be benefiting from this new service. We hope to experience a 100%success rate with these individuals in facilitating their efforts to become independent and contributing members of society. S.Organizational Capacity A. Attach a list of current officers and board members with terms. The Wayside Center of Elgin is a division of The Wayside Cross Rescue Mission. The corporate headquarters is located in Aurora, II,and the executive board is chaired by Linda Kennedy, President of the Executive Board. Locally,a volunteer steering committee comprised of area residents gives direction for the Elgin facility. The Wayside Center in Elgin has been in existence since 1993 (18 years). Dr. Phil Wood—Director of Wayside Center Josh Bray—Operations Manager Chris Corsaut—Resident Coordinator The Wayside Center of Elgin—Steering Committee(meets monthly) B. Describe your organization's experience in successfully conducting this type of activity. Identify any skills,current services,or special accomplishments that demonstrate your capacity for success. The longevity of our extremely strong volunteer base has been the key to our successes at Wayside Center. On an average, many of our volunteers have been serving the needs of our Wayside guests for 4 or more years. In addition to that, our Wayside Staff has an average of 15 years of experience in ministry and social services work. Collectively,our volunteers and staff provide expertise in the following areas: • Leadership • Technology • Counseling/Discipleship/Mentoring • Academic Tutoring • Life Skills • Employment Counseling The success which Wayside has experienced in its 18 years in Elgin has been ensured over the years by the dedication and commitment from its staff and volunteers. We have seen every project and every goal through to its realization. In doing that,we are constantly and thoughtfully revising our goals as the needs of our Wayside Guests change. Our steering committee has been instrumental in facilitating this process. C. Identify the person(s) responsible for program and financial management of the activity. Identify all other persons involved in this activity noting whether these positions are current or new, pending this award. The two individuals who will be overseeing the progress and implementation of our 2012 goals for Wayside Center in Elgin areDr. Phil Wood (Director of Wayside)and Josh Bray(Operations Manager of Wayside). These two individuals have a combined experience of over 40 years in social services and ministry work. They meet weekly to discuss the specific goals of the organization and its progress. D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. The Wayside Center has developed an informal partnership with Elgin Community College. We view our role in the partnership as a serving role to the college and its students who attend Wayside. The college has reciprocated to Wayside by keeping the lines of communication open and by providing us with information on how to academically assist our students. In addition to that, Wayside also continues to grow and develop our partnership with PADS of Elgin. Both organizations are functioning within the same building and we often collaborate on decisions regarding the needs of Wayside/PADS guests. E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely cost effective manner within the proposed program year. The Wayside Center is requesting$47,900 through the CDBG Grant to support the cost of our monthly rent fees. The implementation of the listed goals for the 2012 year will be the responsibility of our volunteers and staff at Wayside. It is imperative, however, that we continue to serve the homeless and working poor in Elgin at our current location. The benefit of our partnership with Elgin Community College has been priceless in assisting our guests to get their lives back on track. Furthermore, our partnership with PADS and our ability to collaborate on decisions under the same roof has been a tremendous asset to the individuals and families which we serve. F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so,please highlight how that would affect the scope of services you are proposing. The number of individuals who are in need of the services which are provided at The Wayside Center in Elgin are clearly increasing due to the struggling economy. Since these are circumstances which are well beyond our control, we must find ways to finance the rental of our facility. Failure to do so is not an option. People in this community count on the support and encouragement which they experience on any given day at The Wayside Center. Our impact on the people which we serve is tremendous and lasting. For many individuals, Wayside is the "last stop" for help before living on the streets. A. THRESHOLD CERTIFICATION In order for your application to be accepted,.in addition to the application itself, your organization must submit the following Items to the Office of Housing and Community Development no later than 5:00 PM on FRIDAY.DECEMBER 16.201 1. An original application with all -questions completed along with one copy that is 3-hole punched and clipped (not bound) of the completed application. (Only the original must Include the requested support documents such as the articles of incorporation and the current list of your Board of Directors.} XThe following attachments/certifications; (if you have not submitted an application in the last two years OR if the information has changed) 21 Articles of Incorporation Current List of Board of Directors Certified Organization Audit/Financial Statements of most recent year a. Copy of OMB A-133 Audit (Required if $300,000 in aggregate Federal funds expended),or b. Financial statements audited by a CPA(only if not qualified for A-133),or C. Profit and Loss Statement for most recently completed fiscal year and General Ledger printout(only first time applicants or those who do not meet above criteria may submit) 'X! IRS 501(c)(3) Designation Letter(Pending letters will not be accepted) )' Current Fiscal Year Agency Budget,including all funding sources ❑ Job Descriptions per budget detail. iAn Executed Statement of Applicant Form. ❑ An Executed Signature Authorization Form. Conflict of Interest Disclosure Form. I he firm that this packet contains all materials'+required, W Signature and Printed Name Authorized Signer City of Elgin CDBG Application FY 2012-2013 Application Page 28 B.STATEMENT OF APPUCANT The undersigned acknowledges the following: 1. That, to the best of its knowledge and belief, all factual information provided is true and correct and all estimates are reasonable. 2. That no revised proposals/applications may be made in connection with this application once the deadline for applications has passed. 3. That the City of Elgin may request or require changes in the information submitted, and may substitute its own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in required interview for project assessment and cooperatively assist in the review process. 4. That,if the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right to reduce and/or cancel the allocation if federal entitlements are cancelled,reduced,or rescinded. 5. -The City of Elgin reserves the right not to fund any submittals received. 6. By submission of this application,the organization agrees to abide by the federal regulations applicable to this program. 7. That, if the project(s) is funded,the organization agrees to abide by the City's locally established policies and guidelines 8. That past program and financial performance will be considered in reviewing this application. 9. That services are to be provided at no cost to citizens during the grant period. All program income(i.e.:fees, repayments,foreclosures,etc.)must be remitted to the City. 10. That,if the project(s)is funded,the City or a designated agency may conduct an accounting system inspection to review internal controls, including procurement and uniform administrative procedures, prior to issuance of payments for projected expenditures. 11. That,if project(s)is funded,the City will perform an environmental review prior to the obligation of funds. 12. That, if a project is funded, a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances that would trigger grant suspensions and terminations,and reversions of assets would be required between the organization and the City. 13. That a project's funding does not guarantee its continuation in subsequent action plans. 14. Provide written signatory authority from the organization's governing body indicating who can execute contracts and amendments on its behalf. Statement of Applicant continued on following page. City of Elgin CDBG Application FY 2012-2013 Application Page 29 15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Items of concern would include staff members serving on the Board of Directors, staff members' families serving on the Board of Directors, and other matters that may give the appearance of a conflict of interest. PENALTY •• PALSE e• U.S. Code Title 18,Section 1001, provides that a fine of up to$10,000 or imprisonment for a period not to exceed five years,or both,shall be the penalty for willful misrepresentation and the making of false,fictitious statements,knowing same to be false. By Mc-&M below,the applicant acknowledges the above in its name on this day of 1`�C.em 2011. •-• � F Name of Organization By: (Signature) (Title) City of Elgin CDBG Application fY 2012-2013 Application Page 30 Conflict of Interest The standards in OMB Circular A-110, Subpart C, provide that no employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of interest would be involved.Such a conflict would arise when an employee,officer,or agent,any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein,has a financial or other interest in the firm selected for an award. The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an employee, agent, consultant, officer,or elected official or appointed official of the recipient or subrecipient that are receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision-making process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG- assisted or HOME-assisted activity, or have any interest in any contract, subcontract, or agreement with respect thereto,or the proceeds there under,either for themselves or those with whom they have family or business ties, during their tenure or for one(1)year thereafter. A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements utilizing CDBG or HOME. IF NO CONFLICT EXISTS,COMPLETE THE FOLLOWING: 1 certify that no conflict of interest exists between the City of Elgin and(name of organization) ❑ 1 certify that no conflict of interest exists between the subcontractors of and(name of organization) IF A POTENTIAL CONFLICT EXISTS,COMPLETE THE FOLLOWING: ❑ I certify that a potential conflict of interest may exist between the City of Elgin and(name of organization) ❑ I certify that a potential conflict of interest may exist between(name of subcontractor) and (name of organization) Describe the nature of the conflict of interest below. Identify the individual,employment and the conflict or potential conflict,and their affiliation with your organization. 0, "�' 1�d 16 1 It Signature of Authorized Agency Official Date Woyr,( i Typed Name and Title City of Elgin CDBG Application FY 2012-2013 Application Page 32 a, - ... �. , :•t• .+`nom - . _ ' r..1 A i.., _ j r.- F {: ;;G ✓y ;«: :.,nom.,. f." DIY' /Y•. - N'r y 4 .� ''!':..lr .'. 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J. a� 1 r `Y.-t-. .R•`6+ fr/s�`xT 1 -! ., _ e f ri ,� - £ -'tom 1. e r Est .C, _ro<. -•(i 5 r t t t! ; J: a' i F , ,,.! str" /T X�;a,^r4 r .! e J- 1, t . . { .✓, r ,: t !�`'K +,..fir :r3 r' r.,%:i.,.rb.,.r.,.. .. , .. . . /..., - - w•a.., fx .rtr`"_ k'. 1/22/98 AMMENDMENTS TO TI-E BY-LAWS WAYSIDE CROSS MINISTRIES ARTICLE IV: BOARD OF DIRECTORS Section L(a) The Board of Directors shall consist of thirty nine (39)members, five of whom are officers. The retiring President shall serve as a member of the Board for two (2)years following his/her service as President, or until replacement of his/her successor. Directors shall be elected by ballot to serve for three consecutive(3) year terms, or until their successor is elected and qualified Time spent as an officer does not count in the three consecutive(3) year terms. At lease one year shall elapse before a Director retiring from the Board after nine(9)years of service may be eligible for re-election. In Case of a vacancy caused by resignation,death or otherwise,the Board shall elect a member by ballot to serve for the unexpired term. ARTICLE V: OFFICERS: Section 4. Vice President The Vice President shall, in the event of absence, refusal, or inability of the President to act,will perform the duties of that office. The Vice President shall serve as the chairperson of a committee,preferably the Finance committee. ARTICLE IX: MEETINGS. Section 5. Fifteen regular or life members of the Board of Directors shall constitF}te a quorum at any meeting of the Board of Directors, except-as.othewi rse)� erein provided. If no quorum is present at its meeting, its presiding 41cer-shall adjourn such meeting to such a time as is most convenient. Revised September 15, 1994 Page 1 of 3 President and two (2)members of the Board of Directors may deem necessary or whenever ten(10) members of the Board of Directors shall make the President a written request for same, specifying the object of the meeting. Notice of all special meetings stating the object thereof,shall be mailed to each member at least ten(10) days prior to the meeting. SECTION 7: ,4t all Special Meetings of the Board, a majority of those present voting in favor of the question shall be sufficient to pass the same,except as otherwise herein stated: Voting by proxy shall be permitted at any regular or special meeting of the Board.provided the proxy shall be in writing and shall state definitely the powers granted to its holder and signed by the proxy giver. SECTIONS: Robert's Rules of Order shall govem the conduct of meetings. ARTICLE X: BY-LAWS SECTION 1: a) These By-Laws may be modified, altered, or amended at any regular meeting or special meeting called for this purpose, at which there is at least(213)of the voting members of the Board of Directors present in person or by proxy,and a majority of such meting must vote in favor of such modification, alteration or amendment. b) Whenever a regular or special meeting is called for the purpose of buying or selling of real property,a 213;vote of the voting members of the Board of Directors present in person or by proxy,must vote in favor of such action. c) Notice of the time,place and purpose of a.meeting to change the By-Laws must be given in writing to each voting board member (10)days prior to the meeting. Revised: September 1994 Revised September 15, 1994 Wage 10 of 10 BY-LAWS MODIFICATION, WAYSIDE CROSS MINI ISTRIES ARTICLE V: OFFICERS: Section 6: Treasurer a) The Treasures shall be the custodian of all Wayside funds and shall ensure the keeping of accounts, receipt of all monies,issuance of receipts therefore and payment of all vouchers. He/she shall at the time of the annual meeting submit a detailed report of the financial condition of Wayside, approved by the Finance committee, for the preceding year and at such other times as requested by the Board of Directors. He/she shall perform such other duties as may be assigned by the by-laws or by the Board of Directors. The Treasurer shall be a member of the Finance Committee. b) All disbursements by check shall be signed by two authorized officers,or one authorized officer and the Executive Director. Section 7: Assistant Treasurer In the event of the absence, refusal,or inability to act of the Treasurer; the Assistant Treasurer shall act in the stead of the Treasurer. He/she shall perform such other duties as may be fixed by the Board of Directors. BY-LAWS MODIFICATION WAYSIDE CROSS MINISTRIES ARTICLE X: By-laws Section l: a) These By-laws may be modified, altered or amended at any regular meeting or special meeting called for this purpose, at which there is at least riro-thuds (2/3)of the voting members of the Board of Directors present in person or by proxy,and a majority of such meeting must vote in favor of such action. b) Whenever a regular or special meeting is called for the purpose of buying or selling real property, a two-thirds (2/3)vote of the voting members of the Board of Directors present in person or by proxy, and a majority of'such meeting must vote in favor of such action. c) Notice of the time,place and purpose of a meeting th change the By-laws must be given in wrtiting to each voting board member ten(10)days prior to the meeting. Wayside Cross Ministn*es Board of Directors as of 3/4/2011 o,ficeff John Ross,Chairman Media Consultant,Daybreak Communications 327 Chestnut,Batavia,IL 60510-2715 H: 630/379-2553 Michael R McKenna, Dice Cha&ntdn Owner,Dyna-Flow Corporation 1360 River Road,South Elgin,IL 60177 H:630/239-2621 dynaflowcorp(ggmail.com Linda Kennedy,Secretary Edwards Hospital,Retired 312 Monterey Dr Bolingbrook,IL 60440 H:630/739-4090 Rev.Stephen C.Rhoda,Treasurer - Associate pastor,First Presbyterian Church,Aurora 992 S.Hampton Ct.,Aurora,IL 60506 H:630/397-7559;B:640/344-00510; C: 630/947-2141 S Executives(Ex-officio) James Lukose executive Director Wayside Cross Ministries 215 L New York St,Aurora,IL 60505 B:630/892-4239 Acdve Directors Michael R.Armstrong Lead Software Engineer,Motorola,Inc. 5 North Commonwealth Road,Aurora,IL 60506 H:630/897.2$99;B:847/435.7917 Thomas Boehne Former Pastor 1939 Phaeton Ct,Naperville,EL 60565 H:630/848-0705 Sandra D.Fulton CPA,Office Max 2409 Clifton Court,Naperville,EL 60565-3343 H:630/579-6108 Georgia Gordon • i 192 N Kendall St,Aurora,IL 60505 1 Evelyn Guerrero 2243 Innisbrook Ct,Aurora,IL 60504.3239 H 6301851-5399 I Toin gartnian 1050 Monticello Dr, Aurora,IL 60506 r Robert C.Marlatt Regional Vice President,Allied Solutions,LLC 40 Cedar Gaon Cir,Sugar Grove,IL 605344205 M-630/466-7954 B:630299-0176 1 Cell.630/450.0373 rob.marlatt®alliedsolutions.net ; Ray M.Lidecka Assistant Manager,Ace Hardware x 214 Last Arrowhead Street,North Aurora,IL 60542-1329 H:6301892-7724 James E. Miller Personnel Manager,ALLST`E EL xx 1143 Canterbury Court,Galesburg,IL 61401-9400 H:309/343-0692 Roger IC Parolini Director of Endowment,Aurora University RE 230 South Randall Road,Aurora,IL 60506-4729 H:630/892.9555;B:630/544-546 V.Allett_Senter Department Manager,AT&T xn 1031 l inden•*ood Drive,Aurora,IL 60506-5730 H:630/596-6043 Peden E.Swinehamer Purchasing Agent,Aurora Metal Company RH 3206 Lake Stream Drive,Kingwood,TX 773394607 Retired-R Ronorary=S Blue=Executive Committee Iced=Honorary Members „ Green=Executives(Ex-officio) Mary Lou Molter Community Relations Director,Little Friends R 10330 Helene Avenue,Naperville,IL 60564-8069 H:63019044776 Peter Pabou Former Senior Vice President Bank of America 4N116 Longfellow PI Saint Charles,IL 60175 H:630/513-9926 Jeffrey Roberts Owner,I S.Roberts Accounting (H)832 Liberty Avenue,St.Charles,IL 60174 H:630/377-3375 (B)800 West Fifth Avenue L205,Naperville,IL 60563 B:630/357-6667 Keith Schauer Business Owner CAE Corp 3-14182 Campton Wood Dr, Llburn,IL 60119-8824 630/5134632 Julian Spencer Pastor,Main ST.Baptist Church 814 L Galena Blvd.Aurora,IL.60505 630-898-7727 Mark Todor 424 Ridgewood Ave.Glen Ellyn,IL 60137 B:773/251-3015 Ruth Wagner Retail sales&merchandising RL 1112 S.E River Drive,Montgomery,M 60535--1345 H:630/896-6643 William Wallbaum Counselor,Nest Aurora High School RL 2310 Wyckwood Drive,Aurora,IL 60506-4430 H:630/8922-4481 Thomas B.Wells Financial Advisor,Wells Roselieb&Associates 1519 Richter Drive;Batavia,LL 60510-9283 H:630/482-9809;B: 6301575-5050 Craig Zimmerman, Ph.D.,Professor Emeritus,Aurora University R 123 S.Commonwealth Avenue,Aurora,IL 605064815 H:630/896-4925 B:630/844-5296 Honorary Directors Ralph Brooker Director,Men's Division,Wayside Cross Rff 317 Lust Ashland Avenue,Aurora,IL 60505: P.O.Bog 4044,Aurora,II.60507-4044 H:630/896-7967 George Clark Vice President,Dicks Vending . 449 West Downer Place Apt.304,Aurora,IL 60M6-4182 H:630/896-5104 RR C,Ed Ellis Personnel Manager,Richards-Wilcox 28 Garden Drive,Montgomery,IL 60538-2202 H:630/892-2289 J. Keith Gibson President,Freedom Financial Services 1051 California Avenue,Aurora,IL 60506-2001 H:6301897-3453 Ray G. Gonzalez Owner,The Action Company,Real Estate x 12 Birchwood Ct,Sugar Grove,IL.60554 H: 636/554-1013 Darrell L.Jordan Attorney,private practice H (H)244 Berwick Drive,Aurora,IL 60506-4402 H:630/8924712 (B)6 West Downer Place,Aurora,IL 60506 B:630/897-1534 WAYSIDE CROSS MINISTRIES FINANCL 6L STATEMENTS AS OF AUGUST 31, 2011 AND 7,010 TOGETHER WITH AUAITOR'S REPORT Dugan�Lopatka Certified Public Accountants&Consultants A Professional Corporation Michael J.Dugan 104 East Roosevelt Road T.Brett Flickinger Jerry L Lopatka Wheaton,Illinois 60187 Karen M.Olson Mark F.Schultz (630)665-4440 Hugh F—Elliott Peter J.Zich Pax(630)665-5030 James P Hofner Leo M.+misdom www,duganlopa"com e-mail:Lifo@duganlopatka.mm Gwcn S.Homy INDEPENDENT AUDITOR'S REPORT To the Board of Directors of Wayside Cross Ministries: We have audited the accompanying statement of financial position of Wayside Cross Ministries (the Organization) as of August 31, 2011 and 2010, and the related statements of activities, cash flows and functional expenses for the years then ended. These financial statements are the responsibility of. the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United- States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion, in our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the financial position of Wayside Cross Ministries as of August 31, 2011 and 2010, and the changes in its net assets and its cash flows for the years then ended, in conformity with accounting principles generally accepted in the United States of America. DU'r&LOPATKA Wheaton, Illinois November 30, 2011 AFFILIATE IMPACT INTEGNAnONAI NOWOU OF F0.0FES610NAL ACCOUNTANT4 WAYSIDE CROSS MMLTTRIM Ste"'ALIMENT OF FINANCIAL POSITION AUGUST 31. 2011 AND 2010 ASSETS 2011 2010 CURRENT ASSETS: Cash and cash equivalents $ 1,518,512 $ 536,892 Promises to give, current maturities 60,317 347,900 Other receivables - 3,562 Investments 1,722,962 1,545,270 Inventory 251,285 64,369 Prepaid expenses and other assets 41,969 47,203 Total current assets 3,595,045 2,545,196 PROPERTY AND EQUIPMENT; Land 127,027 127,027 Buildings and improvements 4,1-30,934 4,124,934 Vehicles 153,207 150,003 Furniture and equipment 682,603 661,681 Total property and equipment 5,093,771 5,063,645 Less- Accumulated depreciation (3,403,038) (3,213,015) Net property and equipment 1,690,733 1,850,630 OTHER ASSETS: Investments-Endowment 56,738 46,605 Promises to give, net of current maturities 32,503 78,770 Cash surrender value of life insurance - 96.423 Deferred development costs 335,843 338,843 Total other assets 428,084 560,641 $ 5,713,862 $ 4,956,467 The accompanying notes are an integral part of this statement. BXHIBPT I LIABILITIES AND NET ASSETS 2011 2010 LIABILITIES: Accounts payable and accrued expenses S 6,797 $ 37,955 Annuity obligation - 5,729 Total liabilities 6,797 43,684 COMMITMENTS NET ASSETS: Unrestricted-Undesignated 2,293,415 2,657,224 -Board designated 2,083,749 1,752,018 Temporarily restricted 1,280,901 454,541 Permanently restricted 49,000 49,00 Total net assets 5,707,065 4,912,783 $ 5,713,862 $ 4,956,467 EMBIT 2 Pagg 1 of 2 3MAYSID .CROSS MINT T I S STATRMENT OF ACTMTME FOR THE YEAIFNDED A I r TS'I'31, 2011 Temporarily Permanently Unrestricted Restricted Restricted Total SUPPORT AND REVENUE: Contributions $1,131,340 $ 900,424 $ - $ 2,031,764 Bequests 29,897 - - 29,897 In-kind contributions 1,442,681 - - 1,442,681 Store income 442,755 - - 442,755 Investment income 13,972 7,738 - 21,710 Other revenue 105,612 - - 105,612 Total support and revenue 3,166,251 908,162 - 4,074,419 RECLASSIFICATIONS: Net assets released upon satisfaction of purpose restrictions 81,802 (81,802) - Net support and revenue 31248,059 826,360 - 4,074,419 EXPENSES: Program services- Master's Touch Men's Ministry 490,128 - - 490,128 Lifesprtng Women's Ministry 645,741 - 645,741 Hope Outreach Ministry 935,937 - - 935,937 Urban Youth Ministry 182,916 - - 182,916 New Life Corrections Ministry 128,788 - - 128,788 The Wayside Center 490,227 - - 490,227 Development 327,382 - - 327,382 Administrative and general 264,981 - - 264,981 Total expenses 3,466,100 - - 3,466,100 OTHER CHANGES IN NET ASSETS: Unrealized gain on investments 185,963 - - 185,963 CHANGE IN NET ASSETS (32,078) 826,360 . - 794,282 NET ASSETS, Beginning of year 4,409,242 454,541. 49,000 4,912,783 NET ASSETS, End of year $4,377,164 $1,280,901 S 49,000 $ 5,707,065 The accompanying notes are an integral part of this statement. EXHIBIT 2 Eggc2of2 WAYSIDE CROSS MINISTRI S ,STATEMENT OF ACTIVITIES FOR THE YEAR ENDED AUQUST 31 20 0 Temporarily Permanently Unrestricted Restricted Restricted Total SUPPORT AND REVENUE: Contributions S 1,069,591 $ 500,864 S .250 $1,570,705 Bequests 90,446 - - 90,446 In-kind contributions 1,310,949 - - 1,310,949 Store income 495,149 - - 495,149 Investment income 69,244 - - 69,244 Other revenue 142.639 - - 142,639 Total support and revenue 3,178,018 500,864 250 3,679,132 RECLASSIFICATIONS; Net assets released upon satisfaction of purpose restrictions 65,666 (65,666) - - Net support and revenue 3,243,684 435,198 250 3,679,132 EXPENSES; Program services- Master's Touch Men's Ministry 511,605 - - 511,605 Lifespring Women's Ministry 677,360 - - 677,360 Hope Outreach Ministry 1,029,559 - - 1,029,559 Urban Youth Ministry 198,637 - - 198,637 New Life Corrections Ministry 136,229 - - 136,229 The Wayside Center 478,137 - - 478,137 Development 346,196 - - 346,196 Administrative and general 321,277 - - 321,277 Total expenses 3,699,000 - - 3,699,000 OTHER CHANGES IN NET ASSETS: Unrealized gain on investments 31,353 - - 31,353 CHANGE IN NET ASSETS (423,963) 435,I98 250 11,485 NET ASSETS, Beginning of year 4,833,205 19,343 48,750 4,901,298 NET ASSETS, End of year $4,409,242 S 454.541 $ 49,000 $4,912,783 The accompanying notes are an integral part of this statement, EXHIBIT 3 WAYSIDE CRO S-MINIST�RMS S1 JEMENT OF CASH FWWS FOR THE YEARS ENDED AUGUST 31. M11 AND 201D 2011 2010 CASH FLOWS FROM OPERATING ACTIVITIES: Change in total net assets $ 794,282 $ 11,485 Adjustments to reconcile change in total net assets to net cash(used in)operating activities: Depreciation 190,023 188,609 Realized loss on investments 24,131 - Unrealized(gain) on investments (185,963) (31,353) Donated property and equipment (7,900) Donated Investments - (8,743) Restricted contributions (868,702) (483,595) Changes in assets and liabilities: (Increase)decrease in receivables 3,562 (297) (Increase) in inventory (186,916) (7,483) (Increase)decrease in prepaid expenses and other assets 5,234 (14,416) Decrease in cash value of life insurance 96,423 2,980 (Decrease)in accounts payable and accrued expenses (31,158) (764) Net cash(used in)operating activities (166,984) (343,577) CASH FLAWS FROM INVESTING ACTIVITIES: Payment of development costs - (103,610) Purchase of property and equipment (22,226) (108,426) Purchase of investments (781,535) (45,119) Proceeds from sale of investments 755,542 435,371 Net cash provided by(used in) investing activities (48,219) 178,216 CASH FLOWS FROM FINANCING ACTIVITIES: Collecdons of restricted promises to give 333,850 - Contributions for purchasing equipment 868,702 56,925 Payments of annuity obligations (5,729) (2,520) Net cash provided by financing activities 1,196,823 54,405 NET CHANGE IN CASH AND CASH EQUIVALENTS 981,620 (110,956) CASH AND CASH EQUIVALENTS, Beginning of year 536,892 647,848 CASH AND CASH EQUIVALENTS, End of year $ 1,518,512 $ 536,.892 The accompanying; notes are an integral part of this statement. EXHIBIT 4 WAYSIDE CROSS MI LIES STATEMENT OF FjiNC7I AT.�N��S FOR EiNDSD AUC3UST 31-2011 Master's Lifespring hope Urban New Life The AdMitispadve Touch Men's Women's Outte;tch Youth Corrections Wayside and. MinisUy Ministry hanistry Ministry Ministry Center Development Gcneral TOW Salaries $ 112,319 $ 179,903 $ 148,369 $ 83,087 $ 33,723 $ 92,588 $ 58,702 $ 145.469 $ 854,160 Employee benefits - - - - 17.760 1.7.760 - 4,000 39,520 Payroll taxes 7,463 13,222 11,423 6,351 2,257 6,378 4,00D 10,687 61,781 Inswance 34,195 28,638 40,240 2,209 8,759 22,942 13,732 45,989 196,704 Retirement plan 2,625 5,542 2,438 2,000 - 1,584 2,917 14,303 31,409 Education and training - 159 - - 683 - - 216 1,058 Special ministries 7,452 1,112 - 4,747 3,137 7,126 - 2,693 26,267 Resident expenses 26,058 1,779 - - - 642 - - 28,479 Food 22,057 4.840 - - - 3,379 - - 30.276 Vending - - 1,258 - - - - - 1,258 DrugrM testing - 49 158 - - - - - 207 Gifts In kind 110,313 248,093 567,678 54,320 39,000 227,944 - 517 1,247,865 Repairs and maintenance 39,016 27,903 20,423 1,845 1,190 4,289 24,198 3,026 121,890 Vehicle expenses 152 1,311 26,871 99 5,521 1,276 393 774 36,397 utilities 55,370 31,953 46,789 2,841 2,841 15,723 2,841 5,682 164,040 Disposal - I,605 39.556 - - 1,407 - - 42,568 Rent - - - - - 41,611 - - 41,611 Telephone 1,933 6,561 3,165 774 493 3,822 704 1,197 18,649 Priming and design - - - - - - 44,310 - 44,310 Page 24 141 7 508 65 2 24,247 569 25,563 Advertising and promotion 318 964 - 2,114 541 742 867 521 6,067 Dues and convention 200 561 ZOD 1,507 515 300 275 1,384 4,942 Supplies 5,725 613 17,771 8,247 3.256 769 4,242 1,349 41.972 Data processing 5,596 2.014 - - - 91 14,082 380 22,163 Professional services 1,799 6,505 1,990 1,635 1.446 1,620 72.981 3,362 91,338 Fundraising - 23,452 - - - - - . - 23,452 Building campaign expenses - - - - - 51,290 - 51,290 Miscellaneous expenses - - - - - - - 1,883 1,883 Restricted expenses 506 1,814 - 3,031 - 227 - 13.380 18,958 Depreciation 57,007 57,007 7,601 7,601 7,601 38,005 7,601 7,600 190,023 Total functional expenses $ 490,128 $ 645,741 $ 935,937 $ 182,916 $ 128,78$ $ 490,227 $ 327,382 S 264,981 $3.466,100 Percentage totals-2011 14.14% 18.63% 27.00% 5.28% 3.72% 14.14% 9.45% 7.64;6 100.00% The accompanying notes are an integral part of this statement. I�� BXkbii#I.TA Page WAYSIDE CRt'aSS MINI ST_ A,11 MfiNT 0E.E1114moNAL.EX HUM FOR THE YEAR INDED A1j('t(IS G 1.2010 Master's Litespring Hope Urban New Life The Administrative Touch Men's Women's Outreach Youth Corrections Wayside and Ministry Ministry ministry Ministry Ministry Caner Devc_limcnt General Total Salaries $ 119,169 $ 192,803 $ 167,562 $ 96,471, $ 39,354 $ 94X6 $ 72,913 $ 195,840 $ 978,118 Employee benefits - - - - 17.760 17,760 - 12.000 47,520 Payroll taxes 8,217 13.748 11,194 7,412 2,772 6.598 5,079 14,641 70,261 Insurance 28,899 29,066 48,983 3,973 7.630 21,136 11.952 43239 194,878 Retirement plan 3,500 6,000 5,751 2,000 - 1,917 3,209 23,886 46,263 Education and training - - 47 25 1,243 - - 268 1,583 Special ministries 7,883 801 - 7,233 100 1I,950 - 3,679 31,646 Resident expenses 38,638 1,861 - - - 1,183 - - 41,682 Food 18,845 5,049 - - - 2,627 - - 26,521 Vending - - 8,840 - - - - - 8.840 DrvgrfB testing 79 360 357 1,150 - - - 1,946 Gifts in kind 124,623 252,885 603,373 43,127 45,967 208,491 - - 1,278,466 Repairs and maintenance 25,187 25,289 20,048 2,665 932 3,292 6,760 3,161 87,334 Vehicle expenses 401 1.045 23,589 316 4,996 2,280 429 975 34,031 Utilities 58,895 31.607 52,094 3.720 - 13,975 3.720 7,440 171,451 Disposal - 1,559 49,400 - - 442 - - 51,401 Rena. - - - - - 43.647 - - 43,647 Telephone 1,728 7,412 3,376 738 - 4.222 1,298 1,342 20.116 Printing and design - - - - - - 35,441 - 35,441 Postage 394 893 12 2,291 143 1.709 19,293 1.272 26,007 Advertising and promotion 663 1,085 - 2,940 404 875 1,995 268 8,230 Dues and convention 100 823 200 1,812 933 2% 780 2,671 6,525 Supplies 7,121 1,128 15,972 12,428 4.312 1,109 5,916 952 48,938 Dan processing 2,755 2,167 - - - 58 13,709 318 19,007 Professional services 1,977 1,906 2,206 1,896 1,492 1,775 42,365 3,214 56,831 Fundraising - 40,366 - - - - - - 40,366 Building campaign expenses - - - - - - 113,793 - 113,793 Miscellaneous expenses 4,763 648 8,211 - - - - (2,354) 11,268 Restricted expenses 1,185 2,276 200 896 647 1,157 - 1,920 8,281 Depreciation 56,583 56.583 - 7,544 7,544 7,544 37,722 7,544 7,545 188,609 Total fimctionalexpenses S 511,605 $ 677-W $1,029,559 $ 198,637 S 136,229 $ 478,137 5 346.196 $ 321.277 $3.699,000 Percentage totals-2010 13.93% 19.31% 27.83%7� 5.37% 3.68% 12.93% 9.36% 8.69% 100.00% The accompanying notes are an integral part or this statement_ I WAYSIDE CROSS MINISTRIES NOTES TO FINANCIAL ST,A EMENTS ,UGUST 31. 2011 AND 2010 (1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: Wayside Cross Ministries (the Organization) is a nondenominational Christian ministry serving the physical and spiritual needs of hurting, needy and homeless people in Aurora, Illinois and Elgin, Illinois and surrounding communities. The ministries include a men's rehabilitation program for drug and alcohol abusers, a women's and children's shelter, material assistance programs, youth ministries that include tutoring and athletic programs, prison ministries, and transitional learning and housing programs. The financial statements were available to be issued on November 30, 2011, with subsequent events being evaluated through this date. The following is a summary of the significant accounting policies applied by management in the preparation of the accompanying financial statements. Basis of Accounting- The financial statements are prepared on the accrual basis of accounting whereby revenue is recognized when earned and expenses are recognized when incurred. Contributions and bequests are recorded when cash or other assets are received or when an unconditional promise to give is made. Donated food, clothing, materials, equipment and facilities are recognized at their estimated fair value on the date of receipt. Cash and Cash Equivalents- The Company considers all highly liquid instruments with an original maturity of three months or less as cash equivalents. QL&His - Financial instruments which potentially subject the Company to concentrations of credit risk consist principally of cash. The Company places its cash and deposits with high credit quality financial institutions; however, deposits may exceed the federally insured limits. Investments- Investments are reported at fair value. Investment income (including realized gains and losses on investments, interest and dividends) is included in operating income. Unrealized gains and losses on investments are included in other changes in net assets. Inveawries- inventories consist of clothing, furniture, equipment and miscellaneous household items which have been donated to the Organization for sale or distribution. Such items are recorded at their estimated value. -2 - (t 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) . Unconditional Promises to Give - Contributions of cash and other assets are recognized at fair value when the donor makes a promise to give that is, in substance, unconditional. Contributions are reported as increases in temporarily or permanently.restricted net assets depending on the nature of the restrictions, When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Property and EA�tt pment- Property and equipment are valued at cost or their fair market value at the date of donation. Expenditures for renewals and betterments which extend the life of such assets are capitalized. Capitalization policy is $1,000. Maintenance and repairs are charged to expense as incurred. Depreciation charged to operations is computed using the straight-line method based on the estimated useful lives of the assets. Depreciation charged to operations was $140,023 and$188,609 for the years ended August 31, 2011 and 2010, respectively. Income Taxes- The Organization is a not-for-profit corporation as descn'bed in Section 501(c)(3)of the Internal Revenue Code and,as such, is not subject to income taxes on net income from exempt purposes. The Organization does not file income tax returns in either the U.S. federal jurisdiction or Illinois as the Organization meets the requirement to be exempt from filing returns unless they incur unrelated business income. Deferred Develotmtetu Costs - Costs incurred in conjunction with the planned redevelopment of the Organization's property in Aurora, Illinois have been capitalized as project costs. As the separate projects are completed, the deferred costs will be allocated to the projects and depreciated as part of the costs of the completed projects. Use of Estimates- The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect reported amounts and disclosures. Actual results could differ from those estimates. BIpgnse Allocation- The costs of providing various programs and other activities have been summarized on a functional basis in the statements of activities and functional expenses. Accordingly, certain costs have been allocated among the programs and supporting services benefited. - 3 - (1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) Retirement Plan- The Organization sponsors a defined contribution plan pursuant to Section 403(b) of the Internal Revenue Code. The plan covers all employees meeting service requirements. Eligible participants may elect salary deferral contributions up to the maximum amount allowed under the Internal Revenue Code, The plan provides for discretionary matching contributions by the Organization in accordance with the terms of the plan. Contributions by the.Organization amounted to $31,409 and $46,263 for August 31, 2011 and 2010, respectively. Reclassificadons- Certain accounts in the prior year financial statements have been reclassified for comparative purposes to conform with the presentation in the current year financial statements. PROMISES TO GIVE: Included in pledge receivable are the following unconditional promises to give- 2011 2010 Pledges for Bridge to Life capital campaign $___ Q2 820 7 Amount due in - Less than one year $ 60,317 $ 347,900 One to five years 32,503 78,770 (3) INVESTMENTS: Investments at August 31, 2011 and 2010 are summarized as follows: Cost Fair Value 2011 2010 w 2011 2010 Unrestricted- Money market $ 752,854 $ 14,476 $ 752.854 $ 14,476 Real estate investment trusts 74,725 74,725 47,821 51,809 Mutual funds 804,690 1,545.470 922,287 1.478.985 1,632.26 9 1,634,671 1,722,962 1.545.270 Endowment funds- Money market 5,203 5,203 5,203 5,203 Mutual funds 51,849 47,585 _. 51,535 _4402 _57,052 52,788 56.738 46,605 89.321 1.687.459 't 7 L_LV ,, 75 - 4 - (3) INVESTMENTS; (Continued) Investment income (loss)consists of the following: 2011 2010 Interest income $ 45,841 $ 69,244 Realized (loss) (24,131) - Unrealized gain 185.963 31.353 S 20 .673 (4) FAIR VALUE MEASUREMENTS: The Accounting Standards Codification for Fair Value Measurement established a framework for measuring fair value. That framework provides a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (level 1 measurements) and the lowest priority to unobservable irtpttts (level 3 measurements). The three levels of the fair value hierarchy are described as follows: Level 1: Wputs to the valuation methodology are unadjusted quoted prices for identical assets or liabilities in active markets. Level Inputs to the valuation methodology include: a quoted prices for similar assets or liabilities in active markets; o quoted prices for identical or similar assets or Iiabilities in inactive markets; ® inputs other than quoted prices that are observable for the asset or liability; • Inputs that are derived principally from, or corroborated by, observable market data by correlation or other means. . If the asset or liability has a specified(contractual)term, the level 2 input must be observable for substantially the full term of the asset or liability. Level 3: Inputs to the valuation methodology are unobservable and significant to the fair value measurement. The asset or liability's fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the fair value measurement. Valuation techniques used need to maximize the use of observable inputs and minimize the use of unobservable inputs. - 5 - (4) FAIR VALUE MEASUREMENTS: (Continued) Following is a description of the valuation methodologies used for assets measured at fair value. There have been no changes in the methodologies used at August 31,2011 and 2010. Mutual Funds: Valued at the net asset value(NAV)of shares held by the Organization at year end. Real Estate Investment Trusts: Valued based on the net asset value (NAV) of each investment position, as provided by the respective fund manager. The preceding methods described may produce a fair value calculation that may not be indicative of net realizable value or re0ective of future fair values. Furthermore, although the Organization believes their valuation methods are appropriate and consistent.with other market participants, the use of different methodologies or asstoptions to determine the fair value of certain financial instruments could result in a different fair value measurement at the reporting date. The following table sets forth by level, within the fair value hierarchy, the Organizatdon's assets at fair.value: Assets at Fair Value as of August 31. 2011 _ Descriotion Level_1 Level.2 Level 3 Total Mutual funds - U.S. large cap $ 485,215 S - $ - S 486,215 U.S. mid/small cap 24,272 - - 24,272 International 423,947 - - 423,947 Corporate/government bonds 39.388 - - 39,388 Total mutual funds 973,822 - - 973,822 Real estate investment trust 47.821 47,821 $ 973,822 1 1,021,643 Money market 758,057 Total investments Lj..7 79 JQ -6 - (4) FAIR VALUE MEASUREMENTS: (Continued) Assets at Fair Value as of August 31, 2010 Descrintion Lovell Level 2 Level Total Mutual funds- U.S, large cap $ 590,673 S - $ - $ 590,673 U.S. mid/small cap 69,246 - - 69,246 International 612,530 - - 612,530 Corporate/government bonds 247,938 _ - 247.938 Total mutual funds 1,520,387 - - 1,520,387 Real estate investment trust - 51.809 51.809 S x,51.809 1,572,196 Money market _ 19,679 Total investments 1-591.875 Certain assets and liabilities are mimed at fair value on a non-recurring basis, and, therefore, are not included in the preceding table. Level 3 Gains and Losses; The following table sets forth a summary of changes in the fair value of the Organization's level 3 assets for the years ended August 31, 2011 and 2010; 2011 2010 Real estate investment trust - Balance, beginning of the year $ 51,809 $ 62,838 Realized and unrealized(loss) - (3.9881 (11,029) Balance, end of year 47,$21 S 51.8 9 (5) CASH VA1,..UE OF LIFE INSUUNCE; The Organization is the irrevocable charitable beneficiary of several life insurance policies with an aggregate face value of approximately $272,000 in 2010. The net cash surrender value of these policies was $96,423 at August 31, 2010. During year ended August 31, 2011 these policies were canceled. -7 - (6) ANNUITY OBLIGATIONS: Annuity obligations represent payments due in fixed amounts over the lives of beneficiaries under charitable gift annuities. The liability resulting from an annuity gift is recorded at the present value of the actuarially determined liability for future annuity payments. The excess of an annuity gift over the liability for annuity payments is recorded as revenue. 'Upon the death of the beneficiary, the balance of the liability is recorded as revenue. There were no new contributions in 2011 and 2010, respectively. As of August 31, 2011, based on active annuities, approximately $4,700 is required in annual annuity payments. ('p RESTRICTED-NET ASSETS: The Organization reports gifts of cash and other assets as temporarily or permanently restricted net assets if they are received with donor stipulations that limit the use of the donated assets. When a restriction expires, restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Temporarily restricted net assets of $1,280,901 and $454,541 at August 31, 2011 and 2010, respectively, are restricted for capital expenditures, ministry programs and annuity payments due to beneficiaries of donors. Permanently restricted net assets of$49,000 at August 31, 2011 and 2010, respectively, are restricted for investment in perpetuity. (8) LEASE COMMITMEN'T'S: The Organization leases building space from the City of Aurora under an agreement that expires in June, 2016. The Organization has options to extend the lease for two additional ten-year periods. Rental payments of one dollar per year are payable upon the annual anniversary date of the agreement. In the event the City of Aurora terminates the agreement prior to 2016, the Organization is entitled to a partial reimbursement of costs incurred to rehabilitate and repair the building. In addition, the Organization leases building space in Elgin, Illinois under an operating lease that expires in June, 2012. The Organization has options to extend the lease for two additional five- year periods. The lease requires monthly rental payments which include real estate taxes, insurance and common area maintenance charges. The Organization has various equipment leases that expire on various dates through August, 2015. Rent expense for the years ended August 31, 2011 and 2010 was $54,779 and$53,203, respectively. Future minimum lease commitments under the lease are as follows: 2012 $ 59,067 2013 16,921 2014 11,804 2015 11,804 (9) ._hN. ors' E T: The Accounting Standards Codification(ASC) provides guidance on the net asset classification of donor-restricted endowment funds for a non-profit organization that is subject to an enacted version of the Uniform Prudent Management of Institutional Funds Act of 2006 (UPMIFA). The ASC also requires additional disclosures about an organization's endowment funds (both donor-restricted endowment funds and board-designated endowment funds) whether or not the organization is subject to UPMIFA. ' The State of Illinois enacted UPMIFA effective June 30, 2009, the provisions of which apply to endowment fins existing on or established after that date. The Board of Directors of the Organization, on the advice of legal counsel, has determined that the majority of-the Organization's permanently restricted net assets meet the definition of endowment funds under UPMIFA. The Organization's endowment consists of two individual funds established for various purposes. Its endowment consists of donor-restricted funds. As required by generally accepted accounting principles, net assets associated with endowment funds, including funds designated by the Board to function as endowments, are classified and reported based on the existence or absence of donor-imposed restrictions. The Board of Directors of the Organization has interpreted the Illinois Prudent Management of Institutional Funds Act (IPMIFA)as requiring the preservation of the fair value of the original gift as of the gift date of the donor-restricted endowment Rinds absent explicit donor stipulations to the contrary. As a result of this interpretation, the Organization classifies as permanently restricted net assets (a) the -original value of gifts donated to the permanent endowment, (b) the original value of subsequent gifts to the permanent endowment, and (c) accumulations to the permanent endowment made in accordance with the direction of the applicable donor gift instrument at the time the accumulation is added to the fund. The remaining portion of the donor-restricted endowment fund that is not classified in permanently restricted net assets is classified as temporarily restricted net assets until those amounts are appropriated for expenditure by the Organization in a manner consistent with the standard of prudence prescribed by IPMIFA. In accordance with IPMIFA, the Organization considers the following factors in making a determination to appropriate or accumulate donor-restricted endowment funds: (1) the duration and preservation of the various funds, (2)the purposes of the donor-restricted endowment funds, (3) general economic conditions, (4) the possible effect of inflation and deflation, (5) the expected total return from income and the appreciation of investments, (6) other resources of the Organization, and (7) the Organization's investment policies. -9 - (9) ENDOWMENT; (Continued) Investment Retygt Objectives, Risk Parameters and Stratesries - The Organization has adopted investment and spending policies, approved by the Board of Directors, for endowment assets that attempt to provide a predictable stream of funding to programs supported by its endowment funds while also maintaining the purchasing power of those endowment assets over the long term. Accordingly, the investment process seeks to achieve an after-cost total real rate of return, including investment income as well as capital appreciation, which exceeds the annual distribution with acceptable levels of risk. Endowment assets are invested in a well diversified asset mix, which includes cash and mutual funds that are intended to result in a consistent rate of return that has sufficient liquidity to make an annual distribution for general operating expense while growing the funds, if possible. Actual returns in any given year may vary from this amount. Investment risk is measured in terms of the total endowment fund; investment assets and allocation between asset classes and strategies are managed to not expose the fund to unacceptable levels of risk. Spending Yol - The Organization has a policy of appropriating, for distribution, each year of income as directed by the Board. Endowment composition by net asset class as of August 31, 2011 and 2010 is as follows: 2011 Total Net Temporarily Permanently Endowment Unrestricted Restricted Restricted Asses Donor-restricted endowment funds S 2010 Total Net Temporarily Permanently Endowment Unrestricted Restricted Restricted Assets Donor-restricted endowment funds(restated) ) - -�_ $ 49.000 ._.46. S l0- �) ENDOWMENT: (Continued) Endowment changes by net asset Gass for the years ended August 31, 2011 and 2010 are as follows: 2011 Total Net Temporarily Permanently Endowment Unrestricted ReUdcted Restricted Assets Endowment net assets, beginming of year S (2,395) $ - $ 49,000 $ 46,605 Contributions - - - - Net appreciation 2,395 3,479 - 5,874 Investment income - 4.259 - 4.259 Endowment net assets, end of year S 56,x$ 20,19 Total Net Temporarily Permanently Endowment Unrestricted Restricted Restricted Assets Endowment net assets, beginning of year $ (8,089) $ - $ 48,750 $ 40,651 Contributions - - 250 250 Net appreciation 5,420 - - 5,420 investment income 274 - 274 Endowment net assets, end of year S & O,Q 1 (IQ) CONCENTRATIQN: During the year ended August 31, 2011, two donors contributed approximately 34% of the conmbution revenue, which was restricted for the capital campaign. - 10- (9) ENDO NT: (Continued) Endowment changes by net asset class for the years ended August 31, 2011 and 2010 are as follows: 2011 Total Net Temporarily Permanently Endowment Unrestricted Restricted Restricted Assets Endowment net assets, beginning of year S (2,395) $ - $ 49,000 $ 46,605 Contributions - - - - Net appreciation 2,395 3,479 - 5,874 Investment income - 4,259 - 4,259 Endowment net assets,end of year $.- . •_--_ 7 73,$ 56 2010 Total Net Temporarily Permanently Endowment Unrestricted Restricted Restricted Assets Endowment net assets, beginning of year $ (8,089) $ - $ 48,750 $ 40,661 Contributions - - 250 250 Net appreciation 5,420 - - 5,420 investment income 274 274 Endowment net assets, end of year S (2,395 (10), CONCENTRATION: - During the year ended August 31, 2011, two donors contributed approximately 34% of the contribution revenue, which was restricted for the capital campaign. 'y riapartrnmA of the Treasury Jj► Iaternai Roveaoe 3ervico P.O. Box 2508, Room 4010 In reply refer tot 4077550277 Cincinnati OR 45201 ' Nov. 19, 2010 LTR 4168C 0 36-2167950 000000 00 00032816 BODC: TE I WAYSIDE CROSS MINISTRIES FOR NOT FOR PROFIT 215 E NEW YORK ST AURORA IL 60505-3400 023561 Employer Identification Numberf 36-2167950 Person to Contact: Ms Benjamin Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Aug. 26, 2010, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c) (3) of the Internal Revenue Code in a determination letter issued in December 1935. Our records also indicate that you are not a private foundation within the meaning of section 509(x) of the Code because you are described in section(s) 509(a) (1) and 170(b) (1) (A) (i) . Donors may deduct contributions to you as provided in section 170 of the Cade. Requests, legacies, devises, transfers, .or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106,. and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(3) of the Code . provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as .of the filing due date of the third return for organizations required to, file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(1) of the Code on our website beginning in early 2011. 4077550277 Nov. 19, 2010 LTR 41680 0 ' 36-2167950 000000 00 00032817 WAYSIDE CROSS MINISTRIES FOR NOT FOR PROFIT ' 215 E NEW YORK ST AURORA IL 60505-3400 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Cindy Thomas Manager, ED Determinations 2011-2012 Bl WET- ----- - INCOME CATAGORIESAFNERAL --WC _ INCOME 000 ACCTN _!ACCTDESCRIPTON IELGIN EXPENSES �__ 51001SALARY EXP 3 $1021$$MEOAF2E 8.-,_ 67041MEIIICALINB 14.498 5 f(i T OIS< CARE - --. --.--- ..-.__. 8108°:LIFE INSURANCE 61WT lTAL I — 5109DRW&TBSTAFF _I 6110 HOUSINOALLOW 17,760 _8172`.LS_C NON_-EMPLYEE COMP ii 0 _�_8130STAFF RETUtEM3vT _ -_ 500 _ _814_01STAFF TRAINING_ _518Q81S1 FND RSNG/SPEC NN y 6/90!RES ALLOWANCE -'- 1,04 8781RF8 HEA1 TH 0 6192iRES TRANS 25 8193IRES_LAUNDRY_ - 160 819411ES_RECREATION -- IN AES DRUG TESTS 160 -.-..._.._.__-__-.----- ! - b19)`:RE6SVCSMISC 60 81WRES PROJECTS --6200EFOOD --- 4_2-_ 6210 FOODSIiPPt1E6 t,ODO 5100 DUES CONVENTION ___--_6f0.O;PR,OPERTY.INS------` —837 6410'LLABILRYiN6 _ 924 _ 6420,iVEHtCLE INS _ 1,V_ 6430';WORI�RBCOMP I 2.M4 5450WINISTRYS'UPPLIES 1 6451.043DAY CAMP SUPPLY 0 -----646204'I0 DB CLUB SUPPLY - ----- 648304�DiSgPLESH SUP - 0 8464_A_4i8ASEBALLSUPPLY 0 8485,041READ BUPPLIw 0 5b00iVEHICLE WLEAW D _ —6601,1/EHICIJ:_FUEL I 1AW-0 6602iVEHICLE REPAIR 500 -------� -�-- WW!BLDG REPAIR 4 -- Bfi06tBlDGBERVICES_ __-- __2411 - 8810!EOUIPMENT REP- --- _200 ---_-6830yELECTRLCiTY-- — 8,100 86311HEATING FUEL 8B34hMATERlSEWER 3,000 88331TELEPHONE - - -- 3 588_0'RENT 47.§W 6700.0_3_-'WA_RE_HOUSESPPLS 1 5702.03iVENDINGSUFPLES 0 6703DLSPOSAL� Ti 1,360_ 6704,0$;sT4RE_SUpPL1FS _ _----5740iPOSTAGE --� ---400 6748 PUBLIC.RElATI0N3---! 200 --.---67b0i0_FFICE SUPPLIES --- •-°-- i 750 - 6757;DATAPROCFBSING 160 _6752 OFC EGUtPIREPA?R 300 BMVPAYROLL COSTS--_�- 225 _67WAUD17 E7(P _ _1,400 _5766CUENT TRACK-DATA--- --- 0 -6768 O9Ftv1d/6rbg�Cndt Fes f- -0 876B'PR_OMOTIONAL F am 5780.08':PROM01PREMtUM 0 8781.08'PROMOWECL EVNTS 0 5782aa ADV-T DEV B7 3.09'PRINTINC�DEV _-- i 0 - -6784.031OUTSIDEavcs ___5785D810UTSIDECONSULT-------_0 t--- -- 8788.08:OPERATlONAL BUP i 0 8787.0�8'DONAR A�UISITION/SRVC__.---_ SM08'CREDI7 CARD PROC -- _0 5789A9`U..m ymerq Per Ct. -- - A . NEW 0 5900`FURNITURE?FO(TURES --- BUDGET TOTALS 1, 228 830 r-J- EXHIBIT A.1 Wayside Letter Dated October 31, 2012 12 Wayside - The Wayside Center Cross Minisu ies Doonvay to Opportunity October 31,2012 Ms. Denise Momodu Associate Planner Community Development City of Elgin 150 Dexter Court Elgin,IL 60120 I Dear Denise, Thank you for all the effort that you and the city of Elgin have put forth on behalf of both the homeless and the organizations.that work with this at-risk population.I am not aware of any community that works together more effectively to end homeless and to assist the under-resourced than Elgin and the Fox Vapey. In many towns and cities,the homeless are very unsupported and visible,hanging out in public libraries,in businesses,in parks,and in i other public locations.Toting their belongings with them,they often do not have access to facilities for bathing and grooming.We have found that by supporting the homeless with these services,they are actually able to escape homelessness faster. As a faith-based organization addressing the whole person,it is our desire to offer all the services of other social agencies with the addition of spiritual interventions.We appreciate how you have worked on our behalf to help secure funding through the Community Development Block Grant To give you an overview,we are open six days a week,8 am until 4 pm.We work closely with,share a portion of, and sublease our facility from P.A.D.S..As they provide nighttime shelter and services,we work with the homeless during the daytime hours,providing meals,shelter,and necessary services.Among the services we provide are storage lockers;access to phone,internet,and computer services;showers;laundry facilities;counseling and case management;job skill training;daily Bible studies;and clothing distribution. The people we work with may or may not take advantage of our Bible studies or offer for spiritual assistance. Nonetheless,our services are still freely available to them.The two Bible studies each day are predominantly volunteer led and are designed to help our guests get connected to churches and volunteers in the community. Participation in any of our services,religious and otherwise,is strictly voluntary and open to anyone. The portion of building that we sublease from P.A.D.S.is approximately 4,500 square feet We are generally open year-round 48 hours per week.Of our space,approximately 25%(1200 sq.feet)is utilized in the evening and early morning for as much an addition five to six hours by P.A.D.S..A portion of this same space is where we have our Bible study.Less than 600 square feet of our total rented space is used for religious instruction one hour per day (two 30 minute segments). We hope that by providing spiritual interventions as an addition to all the other free services we provide for the homeless does not impact our eligibility for federal funding. Sincerely, Phil Wood 441 ButtLicc-Ao Elgin; Iffinois 60120--3434 • (847) 695-4405 Fax (847) 695-4657 www.waysidecross.org EXHIBIT A.2 Lease Agreement Dated June 29,2012 13 COMMERCIAL BUILDING SUBLEASE THIS LEASE AGREEMENT executed this _29th_ day of_June 2012) by and between P.A.D.S. OF ELGIN, INC., an Illinois not-for-profit corporation (hereinafter referred to as "Lessor") and Wayside Cross Ministries an Illinois not-for-profit corporation (hereinafter referred to as "Lessee"). Berkley Court Properties, L.L.C. will hereinafter be referred to as "owner". W I T N E S S E T I Article 1. PREMISES. Lessor, for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by Lessee, hereby leases to Lessee a portion of the real estate commonly known as 1730 Berkley Court, Elgin, Illinois, and legally described in Exhibit "A" attached hereto and made a part hereof together with the benefit of all easements appurtenant thereto (`Building'j. That portion of the Building being leased i hereunder is identified as two offices in Unit A (Director's office and shared office) and shared smoking area; Unit B (minus one storage room) and shared conference room, computer networking, laundry and shower rooms; this is approximately thirty percent (30%) of the Building, a depiction of which is attached hereto as Exhibit B which shall hereinafter be referred to as the "Leased Premises." Article 2. TERM. 2.1 The original tern of the Lease shall be for five (5) years 2.2 Lessee shall have the right to request an extension of this Lease for two (2) additional periods of five (5) lease years, provided it gives written notice thereof to Lessor at least six (6) months prior to the inception of each such additional period. Such extensions shall he dependent upon concurrence of Lessor and shall be exercisable only if Lessee is in good standing and all rents payable hereunder have been paid in full up to the date that the notice of extension is given. Article 3. BASE RENT. 3.1 Lessee agrees to pay $3,1,80 to Lessor (45% of Lessor's rent), as rent covering shared space in Units A&B of the Leased Premises for 2012. During a term of four and half (4.6) years, rent is payable monthly on the first day of each month. The base rent shall be increased on January t of each year by three percent (3%) per annum during any additional lease years: MONTHLY RENTAL RATE 2012 (6 months) $3180 2013 $3275 i 2014 $3373 2015 $3474 2016 $3578 . I 3.2 Lessee agrees to pay $816 to Lessor (60% of Lessor's rent], as rent covering shared space in Unit C of the Leased Premises for 2012. During a term of four and half (4.5) years, rent is payable monthly on the first day of each month. The base rent shall be increased on January 1 of each year to the rated listed below: 1 � 1 I MO. RENTAL RATE (unit C) UNIT C TOTAL A, B & C 2012 (6 months) $816 $3996 2013 $840 $4115 2014 $866 $4239 2015 $892 $4366 2016 $918 $4496 Article 4. USE OF PREMISES. 4.1 Subject to the succeeding paragraphs of this Article 4, Lessee may use the Leased Premises for the following purpose: To provide daytime social services to disadvantaged and homeless persons including, but not limited to those described on the Exhibit D. 4.2 Lessee, agrees that, at all times during the term of this Lease, Lessee's use and occupancy of the Leased Premises shall conform to and comply with, at its own expense, all laws, ordinances and governmental regulations applicable to the Leased Premises including, but not limited to, all zoning ordinances, building codes and all pollution control laws, regulations and ordinances; and the conduct of Lessee's business therein shall at all times be in conformity with the requirements of all carriers of insurance on the Leased Premises. 4.3 Lessee will not allow the Leased Premises to be used for any purpose that will invalidate any insurance, and will not load floors with machinery or goods beyond the floor load rating prescribed by applicable municipal ordinances. Lessee will not permit the Leased Premises to be used for any unlawful purpose or for any purpose which constitutes a public or private nuisance or for any purpose that will increase the fire hazard of the Leased Premises, or discharge any pollutants into the sanitary sewage or storm sewer systems of the Leased Premises in contravention of applicable laws, ordinances or regulations, or disturb the neighborhood. Lessee agrees to maintain sufficient security and internal procedure such as to prevent the Lessee's occupants from interfering with other tenants' use and enjoyment of the Building and the parking facilities. Lessee agrees to maintain sufficient security and internal procedure to prohibit any loitering by Lessee's occupants in and about the Leased Premises and the adjoining walkways. 4.4 Lessee shall not commit, nor shall Lessee permit the committing of, any waste, nuisance, the emitting of any objectionable noise or odor, nor the sale, display, distribution or regular dispensing of any alcoholic liquors or beverages in or on the Leased Premises. 4.5 Lessee, along with PADS, shall have the shared use of twenty (20) parking spaces situated on the Leased Premises as follows: (i) eight (8) spaces east and adjacent of Leased Premises and (ii) twelve (12) spaces in the north parking lot. If the Lessee needs additional parking spaces, parking spaces in the rear of the building may be available. If Lessee needs additional parking spaces, the building owner shall strive to make them available to Lessee. Lessee shall pay Ten Dollars ($10.00) per month per space for such additional parking spaces. j i i 2 j 4.6 The Leased Premises are accessed by a common driveway shared with the building situated at 1700 Berkeley, Elgin, Illinois. Lessee shall have the non-exclusive use of any and all driveways and Lessee shall permit others the non-exclusive use of any driveway on the Leased Premises. Article S. TAXES, ENCUMBRANCES AND INSURANCE COSTS. 5.1 As additional rent for the Leased Premises, Lessee shall pay, at the times:and in the manner hereinafter provided, thirty percent 130%) of the general real estate taxes attributable to the Building which are levied and assessed because of an of increase in the real estate tax assessment in excess of its current assessment of Three Hundred Thousand Dollars ($300,000). In addition, Lessee shall pay as additional rent for the Leased Premises thirty percent (30%) of any special assessment or other imposition, ordinary or extraordinary of every kind whatsoever which may be levied and assessed upon the Real Estate. Lessee shall pay such real estate taxes at such time as the tax bills come due. 5.2 Lessee shall pay to the Lessor as additional rent for the Leased Premises thirty percent (30%) of any excess in premiums for casualty and liability insurance (with all endorsements) paid annually by building owner during the Lease term over the amount of Three Thousand Seven Hundred Thirteen and 50/100 ($3,713.50), (2006 insurance payment) which is incorporated in the Base Rent. Lessee shall be obligated to pay its share of only those annual premiums that relate to insurance coverage during the term of this Lease. Lessee's share of such excess premiums shall be paid by Lessee to Lessor within ten (10) days after Lessor bills Lessee therefore semi-annually. Article 6. INSURANCE. 6.1 At all times during the term of this Lease, Lessee, shall, with respect to the Leased Premises and Lessee's business operation thereon, procure and maintain, at Lessee's sole cost and expense, a policy or policies of insurance expressly insuring Lessor and building owner (Berkley Court Properties, LLC) as additional named insureds, as follows: Comprehensive General Public Liability Insurance against claims for personal injury, death or property damage occurring in connection with the use and occupancy of the Leased Premises, with a combined single limit of liability not less than One Million Dollars ($1,000,000.00); 6.2 With respect to the aforementioned policies of insurance which Lessee is required to procure and maintain hereunder. A certificate of insurance shall be furnished to Lessor, If Lessee furnishes any insurance in the form of a Blanket Policy, it will furnish satisfactory proof that such Blanket Policy complies in all respect to the provisions of this Lease and the coverage that would be provided under a separate policy covering only the Leased Premises; Each such policy shall be issued by insurers of recognized responsibility licensed to do business in the State of Illinois and acceptable to building owner. 6.3 Lessor and Lessee each hereby waive all claims for recovery or from the other or rights of subrogation against the other for any loss or damage to the Leased Premises except as may be otherwise provided in 3 i I this Lease or to the contents of the building located on said Leased Premises where such loss or damage is insured by a valid and collectible insurance policy but only to the extent of any amount recovered from such insurer with respect to such loss; subject to the condition that this waiver shall be effective only when the waiver is permitted by such insurance policy and does not invalidate same. Article 7. RENOVATION OF PREMISES. 7.1 The Lessor and the Lessee acknowledge that renovation and alterations to the Leased Premises are required to accommodate Lessee's use of the Leased Premises for its intended purpose. The Lessor has agreed to fund initial renovations, including HVAC, to be completed prior to lessee occupying building. Unit B will be in move-in condition. Lessor will provide video monitors for the 1730 entrance and adjacent hallway. Unit C will have Heating unit installed, but otherwise be in "as is" condition. Lessor and building owner shall have the right to approve any and all alteration to be made by Lessee in or about the Leased Premises. 7.2 Attached hereto as Exhibit C is a general plan for the initial remodeling of the Leased Premises and the parties agree to abide by such plan. 7.3 Lessor and owner shall be responsible for complying with all municipal building codes and ordinances, including without limitation, the American Disability Act, all heating, air conditioning, ventilation, electrical, plumbing and mechanical systems will be delivered in good operating condition and in compliance with all municipal and other building codes. Article 8. CONDITION,�MAINTENANCE AND REPAIRS. 8.1 Lessee will provide resources acceptable to PADS or pay 50% of the repair and maintenance of the Leased Premises, including its component parts and mechanical systems all interior plumbing equipment and water pipes, sewer and gas pipes, drains, fixtures, lighting, electrical, heating, air-conditioning, cooling and refrigeration equipment and all other equipment, apparatus and appurtenances to the Leased Premises and will keep the Leased Premises in a clean, healthful and safe condition and in accordance and in compliance with all applicable laws, ordinances and other governmental regulations, order and directions during the term of this Lease. 8.2 Any damage to, or destruction of, or repairs or replacements necessary to the Leased Premises directly or indirectly occasioned by or attributable to any act or omission of Lessee or any agent, servant, employee, or invitee or Lessee shall be promptly repaired, restored or replaced by Lessee at Lessee's sole cost and expense. Should Lessee fail or neglect to make such repairs, restoration or replacement promptly with or without notice from Lessor to do so, Lessor shall have the right to make all such necessary repairs, restorations or replacements at Lessee's expense and the costs of such, together with interest thereon as hereafter provided, shall become additional rent payable in full on the first.day of the month following the completion of such repairs, restoration or replacements. 8.3 Building owner shall provide to PADS and Lessee the following services Refuse removal. 4 Real estate tax protest. Fire alarm monitoring, maintenance and repair and telephone line. Snow plowing and salting. Landscaping. Common area utilities. Exterior lighting maintenance. Parking lot sealing and coating expense and stripping expense. Fire sprinkler test. Back flow preventer test. Lessee agrees to pay thirty percent (30%) of such costs as are related to the Building- Common Area Maintenance (CAM). At the present time Lessee's share of such costs would be Eighteen Hundred sixty two Dollars ($1,862) per year (2007). Building owner reserves the right to adjust the aforementioned figure to reflect annual increase in costs. Lessor shall invoice Lessee for such common area expense semi-annually. Lessor to provide Lessee with owner's receipts for charges paid for all of said services upon reasonable request. Lessee shall have the right to audit payments for all expenses listed herein. Article 9. UTILITY CHARGES. Lessee will, in addition to the rent above specified, pay 50% of all water and sewer charges, taxes or rents, heating and air conditioning energy costs, gas, electric, light and power bill and other utility bills levied on the Leased Premises. Article 10. ALTERATIONS AND IMPROVEMENTS. 10.1 Except as otherwise permitted herein, Lessee shall not, during the term of this Lease, make any structural or non-structural alterations, modifications, additions or deletions to or from the Leased Premises (hereinafter "Alternations') whatsoever, without in each instance the prior written consent of Lessor and building owner. Building owner shall give reasonable consideration to any request of Lessee to make any such Alterations if Lessee first shall have strictly complied with the following terms and conditions: (a) Lessee shall furnish to Lessor plans, specifications and working drawings covering any and all such proposed Alterations, for approval by Lessor, which approval shall not be unreasonably withheld or delayed by Lessor or building owner, so long as (1) such plans, specifications, and working drawings comply with all applicable municipal ordinances, and the rules, regulations and requirements of proper municipal officers promulgated pursuant thereto, (2) the. alterations contemplated by such plans, specifications and working drawings will not, in the sole discretion of building owner, cause the value or usefulness of the Leased Premises to 5 diminish or impair the structural integrity of the Leased Premises, and (3) such Alterations will not, in building owner's sole discretion, materially change the nature of character of the Leased Premises, will not decrease the desirability of said Leased Premises for future rental, and will not result in same not being in conformity with the existing zoning and building laws, codes, ordinances and regulations. (b) Lessee shall provide Lessor with all required permits, licenses and approvals issued by appropriate governmental units approving all Alterations to be completed. (c) Lessee shall provide Lessor with a schedule showing the total price of doing such Alterations and a detailed breakdown of all costs involved in such work. (d)* Lessee shall provide owner with a contract with a bondable general contractor reasonably acceptable to Owner, needing only Lessee's execution thereon to be binding, pursuant to which said contractor contracts to undertake the Alterations shown in the plans and specifications described in subparagraph (a) hereof for the price described in the schedule provided pursuant to subparagraph (c) hereof. (e)x Lessee shall have demonstrated.to owner's satisfaction the source or sources of funds necessary to pay for such Alterations. (f)X Lessee shall furnish Lessor with certificates of insurance from all contractors performing labor or furnishing material insuring Lessor against any and all liability which may arise out of or be connected in any way with such Alterations. (g) Lessee shall be entitled to make'non-structural alternations without the building owner's prior written consent provided that such alteration is made in a commercially reasonable manner and has an aggregate cost not to exceed Five Thousand Dollars ($5,000). "Subparagraphs (d), (e), and (f) will only apply for alterations with aggregate cost over $5,000. 10.2 Any such Alterations performed by Lessee shall be in quality at least equal to the original construction of the Leased Premises when the same was constructed, shall comply with all insurance requirements and shall comply with all applicable laws, regulations, ordinances and codes of all public authorities having jurisdiction thereover, and shall be done free and clear of all liens or claims for liens. Subject to paragraph 10.3 below, all such improvements resulting from such Alterations shall, at the termination or expiration of this Lease, become the property of Lessor and remain with the Leased Premises. 10.3 At the termination of this Lease, whether by lapse of time or otherwise, without compensation, allowance or credit to Lessee, Lessor may, but shall not be obligated to, require Lessee to remove from the Leased Premises any or all improvements and Alterations made by Lessee. If Lessor requests that any of such improvements or Alterations be so removed and Lessee refuses to do so, Lessor may remove or cause the removal of the same and the expense to Lessor therefor, together with interest as hereafter provided shall become so much additional rent due hereunder. i Article 11. SIGNS. Lessee may install one (1) exterior sign on the Leased Premises provided it is installed in such a manner so as not to cause damage to walls or structural members of the Building and that same are in compliance with all local graphics, zoning and building ordinances. Article 12. SURRENDER OF PREMISES. i 6 12.1 Upon the termination of this Lease, whether by forfeiture, lapse of time or otherwise, or upon the termination of Lessee's right to possession of the Leased Premises, Lessee will at once surrender and deliver upon the Leased Premises, together with all improvements which were located thereon at the inception of this Lease and all improvements placed thereon by Lessee in good condition and repair, (reasonable wear and tear which is not required to be repaired by Lessee elsewhere in this Lease excepted). Said improvements shall include all plumbing, lighting, electrical, heating, cooling and ventilating fixtures and equipment and articles of personal property used in the operation of the Leased Premises.(as distinguished from operations incident to the business of Lessee.), together with all duct work. All additions, hardware, non-trade fixtures and all improvements, temporary or permanent, in or upon the Leased Premises upon such termination of this Lease by lapse of time or otherwise, without compensation or allowance or credit to Lessee, except that Lessor may require the removal of all improvements made by Lessee as provided elsewhere in this Lease. 12.2 Upon the termination of this Lease by lapse of time, Lessee may remove Lessee's trade fixtures and all of Lessee's personal property and equipment; provided, however, that Lessee shall repair any injury or damage to the Leased Premises which may result from such removals. If Lessee does not remove Lessee's furniture, machinery, trade fixtures and all other items of personal property of every kind and description from the Leased Premises prior to the end of the term, however ended, Lessor may, at its option, remove the same and deliver the same to any other place of business of Lessee or warehouse the same, and Lessee shall pay the cost of such removal (including the repair or any injury or damage to the Leased Premises resulting from such removal), delivery and warehousing to Lessor on demand, or Lessor may treat such property as having been conveyed to Lessor with this Lease as a Bill of Sale, without further payment or credit by Lessor to Lessee. Article 13. NOTICES. Any notice or permitted under this Lease shall be deemed 'sufficiently given or served if personally delivered or delivered by certified mail (return receipt requested) to the parties as follows and either party may, by like notice, at any time and from time to time designate a different address to which notice shall be sent: If to lessor. PADS of Elgin, Inc. 1730 Berkley Court Elgin, IL 60123 If to Lessee: Wayside Cross Center 1732 Berkley Court Elgin, IL 60123 Any notice mailed by certified mail as required above shall be conclusively deemed to have been received by the addressee on the second business day following the date of such mailing. Article 14. READINGS. The headings of the several sections contained herein are for convenience only and do not limit or construe the contents of such sections. Article 15, WARRANTIES OF LESSOR. Lessor represents and warrants (a) Lessor has full power and authority to execute and perform this Lease and to grant the estate demised herein, and (b) that if Lessee shall 7 faithfully perform all of its obligations under the Lease to be performed, Lessee shall peaceably and quietly have, hold and enjoy the Leased Premises and all appurtenances during the full term of this Lease and any renewal hereof. Article 16. AUTHORITY OF LESSEE. Lessee represents and warrants (i) that it has been duly authorized by its shareholders and directors to execute this Lease and to perform,the covenants set forth therein and (ii) that a certified copy of such enabling resolutions of said shareholders and directors shall be delivered to Lessor simultaneously with the execution of this Lease by Lessee. Article 17. SECURITY DEPOSIT. To secure the faithful performance by Lessee of all of the covenants, conditions and agreements in this Lease, Lessee shall deposit with Lessor two month's rent. Lessor may apply such security deposit to cure any default by Lessee under the terms of this Lease that may exist from time to time, without prejudice to any other remedy or remedies that the Lessor may have. Upon termination of this Lease, Lessor shall return to Lessee any unused portion of the security deposit within thirty (30) days after the date of termination. IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date first written above. LESSEE: LESSOR: Way9lde Cross 112' i tries P.A.D.S OF ELGIN, INC. By: ^(� By: A �-, w /x,;V- .v I EXHIBIT "A" LEGAL DESCRIPTION OF BUILDING The West 151.69 feet of Lot 3, of Block B of Burnidge Brothers industrial Park, Blocks A and B of Unit 1 described in Document 1604022 and 1813338, Elgin Township, Kane County, Illinois. i i l 8 i 1 I EXHIBIT B ASSURANCES The SUB-RECIPIENT hereby assures and certifies that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and City of Elgin policies. Also,the SUB-RECIPIENT certifies with respect to the grant that: 1. It possesses legal authority to make a grant submission to the City and to execute a community development and housing program; 2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUB-RECIPIENT to execute the Agreement, all understandings and assurances contained herein, and directing the authorization of the person identified as the official representative of the SUB-RECIPIENT to act in connection with the execution of the Agreement and to provide such additional information as may be required. 3. Prior to submission of its application to the City, the SUB-RECIPIENT has: (A) Met the citizen participation requirements of 570.301(b) and has provided citizens with: (1) The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and (2) Its plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; (B) Prepared its application in accordance with the policies of the City of Elgin and made the application available to the public; 4. The grant will be conducted and administered in compliance with: (A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and implementing regulations issued at 24 CFR Part I; (B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUB-RECIPIENT will administer all programs and activities related to housing and community development in a manner to affirmatively further fair housing; (C) Section 109 of the Housing and Community Development Act of 1974, as amended: and the regulations issued pursuant hereto; (D) Section 3 of the Housing and Urban Development Act of 1968, as amended; (E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and 12086, and implementing regulations issued at 41 CFR Chapter 60; (F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; 14 (G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing regulations when published in effect; (H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing regulations when published for effect; (I) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; (J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issues to implement such requirements; (K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention, control and abatement of water pollution; (L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234); (M) The Fair Housing Act(42 U.S.C. 3601-20); 5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 570.608 and 24 CFR Part 35; and 6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the City, HUD, and to the AESOP Assistant Administrator for Enforcement(EN-329). 7. It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the application may also include activities which the SUB-RECIPIENT certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to 570.306; and 9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section 108 of the ACT by assessing any amount'against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I of the ACT: or (2) for purposes of assessing any amount against properties owned 15 and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph(1) above. 10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by: (A) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUB- RECIPIENT'S workplace and specifying the actions that will be taken against employees for violation of such prohibition; (B) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace; (3) Any available drug counseling,rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (C) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(A); (D) Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant,the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (E) Notifying the City of Elgin's Community Development Department within ten (10) days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction; (F) Taking one of the following actions, within 30 days of receiving notice under subparagraph (D)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination: or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (G) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A), (B), (C), (D), (E) and(F). 11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 12. In regards to lobbying, the SUB-RECIPIENT certifies: 16 (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (C) The SUB-RECIPIENT shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than 510,000 and not more than S100,000 for each such failure. 17 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Community Development Block Grant Program City of Elgin The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any employee who is employed in carrying out work from the assistance received from the City of Elgin and the Department of Housing and Urban Development, or against any applicant for such employment, because of race, color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The SUB-RECIPIENT further agrees to the following: (1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee involving Federally assisted construction work, or modification thereof, which is paid for in whole or in part with funds obtained from the Community Development Block Grant program,the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41 CFR Chapter 60. (2) It will be bound by said equal opportunity clause with respect to its own employment practices when it participates in any Community Development Block Grant Program construction. (3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban Development and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor. (4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the Secretary of Labor such information as they may require for the supervision of such compliance, and will otherwise assist the City of Elgin and the Department of Housing and Urban Development in the discharge of primary responsibility for securing compliance. (5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for government contracts and federally assisted construction contracts pursuant to the Executive Order. (6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or the Department of Housing and Urban Development. (7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of Elgin, or the Department of Housing and Urban Development may take any or all of the following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future 18 compliance has been received; and refer the Q p e case to the Department of Housing and Urban Development for appropriate legal proceedings. SUB-RECIPIENT: Wayside Cross Ministries 17')2 Berkley Street,Elgin,Illinois, 60123 BY: W Phil Wood, Executive Director DATE: ATTEST: F IAL SEAL A,L KOLBA ON STATE RES:101171015 19