13-49 Resolution No. 13-49
RESOLUTION
AUTHORIZING PURCHASE OF OFFICE FURNITURE FOR THE
311 CONTACT CENTER FROM RIEKE OFFICE INTERIORS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager,be and is hereby authorized and directed to purchase office furniture
for the 311 Contact Center from Rieke Office Interiors for the total amount of$53,508 pursuant to
the quotations therefor dated January 24, 2013 and February 7, 2013, copies of which are attached
hereto and made a part hereof by reference.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, is hereby authorized and directed to execute
documents necessary in conjunction with the subject purchase authorized herein.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: March 20, 2013
Adopted: March 20, 2013
Omnibus Vote: Yeas: 7 Nays: 0
I
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
QUOTATION
RIEKE OFFICE INTER/ORS '
2"000 PDX LANE
EL[31?4 IL 601 23
PH 847.622.971 1
F'X 847.622.9750
TO: SHIP TO:
CITY OF ELGIN - CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN.IL 60120
847-931-6100
ATTN: ATTN:
In response to.your inquiry,we are pleased to offer the following:
Quote No. Date I Cust No SIM Your Referenced Inquiry Delivery Promise E.O.B. Expiration
0036778 1/24/13 I CIT011 GG1 OUR DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
311 CALL CENTER
001 13.00 EA MWORKSTATION CALL CENTER STATIONS 1,070.00 13,910.00
AS PER DRAWING
COMBINATION OF ROI PRONTO
SERIES AND MAXON PANELS
ELECTRICAL INCLUDED
002 1.00 EA MCABINETRY STORAGE AREA 410.00 410.00
ROI PRONTO SERIES
AS PER DRAWING
003 1.00 EA MPRIVATE PRIVATE OFFICE 1 1,000.00 1,000.00
AS PER DRAWING
ROI PRONTO SERIES
004 1.00 EA MPRIVATE PRIVATE OFFICE 2 2,415.00 2,415.00
AS PER DRAWING
ROI PRONTO SERIES
005 1.00 EA MPRIVATE PRIVATE OFFICE 3 2,450.00 2,450.00
AS PER DRAWING
ROI PRONTO SERIES
RIEKE OFFICE INTERIORS
Page. 1 By:
RO1 QUO TA'TION-
FiI6KE OFFICE INTEF%1=wgS
2000 PDX LANE
ELGIN, IL 601 23
PH 847.622.97 7 1
FX 84:7.6.22.97 S0
TO: SHIP TO:
CITY OF ELGIN_ CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the following:
Quote No.I Date I Cust No I S/M I Your Referenced Inquiry Delivery Promise F.O.B. Expiration
0036778 1/24/13 1 CIT011 1 GG1 I OUR-DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
606 1.00 EA MPRIVATE PRIVATE OFFICE 4 2,685.00 2,685.00
AS PER DRAWING
ROI PRONTO SERIES
INCLUDING:TABLE
008 13.00 EA R01200 Rol TASK SEATING 220.00 2,860.00
AS PER ATTACHED CUT SHEET
COLOR BLACK
CALL CENTER STATIONS
009 3.00. EA R67 ROI TASK CHAIR 270.00 810.00
MULTI-FUNCTION W/SEAT SLIDER
COLOR:BLACK
PRIVATE.OFFICE 1,2 8 3
SEATING
010 10.00 EA R75 GUEST CHAIR-FABRIC WARMS 125.00 1,250.00
STACKS HIGH
COLOR:BLACK
PRIVATE OFFICE GUEST SEATING
RIEKE OFFICE INTERIORS
Page 2
By:
R®Y QUOTATION
g1EKE OFFICE INTEgtORS
ZOInO FOX LANE
ELGIN, IL CaM 1 23
PH 847.622.97 1 7
FX 847.6Z2.97S0
TO: SHIP TO:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the following:
QuoteNo.1 Date jCiustNo S/M Your Referenced Inquiry Delivery Promise F.O.B. Expiration
0036778 1/24/13 ICIT011 I GG1 I OUR DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
011 2.00 EA MPRIVATE WARDROBE UNITS 755.00 1,510.00
CALL CENTER AREA
AS PER DRAWING
012 1.00 EA MCLISTOM LIQUID LOGO PANEL 560.00 560.00
IN CALL CENTER AREA
013 1.00 EA MTABLE CONFERENCE ROOM TABLE 675.00 675.00
AS PER DRAWING
ROI PRONTO SERIES
014 8.00 EA R69 ROI TASK SEATING-R69 250.00 2,000.00
COLOR:BLACK
CONFERENCE ROOM SEATING
015 1.00 EA INSTALLATION DELIVERY&INSTALLATION 3,600.00 3,600.00
NON-UNION LABOR
DURING NORMAL
BUSINESS HOURS
MONDAY-FRIDAY
7:00 AM-4:00 PM
WITH USE OF ELEVATOR,DOCK AND
RIEKE OFFICE INTERIORS
Page 3 By.
RIB QUOTATION
g1EKH OFFICE INT�ERIOR8
2000 Fox LANE
ELc3r1V, i L 60 1 03
P" a4'7.6.22.971 1
FX 847.622.9750
TO: SHIP TO:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER.000RT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the-following:.
Quote No. I Date I Cust No I S/M Your Referenced Inquiry. Delivery Promise F.O.B. Expiration
0036778 1/24113 CIT011 I GG1 I OUR DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
ELECTRICITY
TOTAL FOR QUOTE 5 36,135.00.
RIEKE OFFICE INTERIORS
Page 4 By:
nr
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PRI TE' s P ATE PP • • PRVATE
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PRIVATE
OFFICE 2 CONFERE E •
iixu
y� ROOM
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RF ECO,ICE INTERIORS QUOTATION
2000 Fox LANE
ELGIN, IL 601 23
PH 847.622.971 1
FX 847.622.9750
TO: SHIP TO:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the following:
Quote No. I Date I Cust No I SIM I Your Referenced Inquiry Delivery Promise F.O.B. Expiration
0037069 2/07/13 ICIT011 I GG1 I OUR DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
001 1.00 EA LABOR LABOR CHARGES FOR THE 375.00 375.00
FOLLOWING
-RE-EDGE BAND
4 AREAS THAT NEED A 30"W STRIP
OF LAMINATE
1 AREA THAT NEEDS A 72"W STRIP
OF LAMINATE
LAMINATE:FUSION MAPLE..
*BRING ADDTIONAL EDGE BANDING
JUST IN CASE MORE IS NEEDED"*
SCRIBE CUT SURFACE THAT HAS
A LARGE NICK IN THE TOP..
SEE PHOTOGRAPH..
SURFACE WILL NEED TO BE RE-
EDGE BANDED AFTER THE CUT..
INSTALL 2 NEW MODESTY PANELS
REPLACE EXISTING VALANCE ON
1 30"W LATERAL FILE
RIEKE OFFICE INTERIORS
Page 1 By:
R01 QUOTATION
RIEKE OFFICE INTERIORS
2000 FOX LANE
ELGIN, IL 601 23
PH 847.622.971 7
FX 847.622.9750
TO: SHIP TO:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the following:
Quote No.I Date I Cust No I SIM I Your Referenced Inquiry Delivery Promise F.O.B. Expiration
0037069 02107/13 ICIT011 I GG1 I OUR DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
FINISH:FUSION MAPLE..
002 2.00 EA NKEY NEW ROI KEYS 10.00 20.00
1 -SET 11 9T
1-SET 137TA
1-SET 142TA
003 1.00 EA MPRIVATE NEW MODESTY PANELS 250.00 250.00
COLOR:BLACK
1 =72"W X 27 3/4"H
1 =30"VV X 27 3/4"H
004 1.00 EA MPRIVAT-E.. OFFICE 4,765.00 4,765.00
AS PER DRAWING
ROI ELITE SERIES
005 1.00 EA NKES-AA260 OFFICE KEYBOARD TRAY 195.00 195.00
ESI
SOLUTION 2CC
006 1.00 EA MPRIVATE TYPEWRITER SURFACE 515.00 515.00
AS PER DRAWING
ROI ELITE SERIES
RIEKE OFFICE INTERIORS
Page 2
By:
FIO1 QUOTATION
RIEKE OFFICE INTERIORS
2000 FOX LANE
ELG1N, IL 601 23
PH 847.622.971 1
FX 847.622.9750
TO: SHIP TO:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the following:
Quote No. I Date I Cust No SIM Your Referenced Inquiry Delivery Promise F.O.B. Expiration
0037069 2/07/13 ICIT011 GG1 OUR DOCK
Unit Price Extension
Item Quantity U/M Part Number Description $ $
007 1.00 EA MSURFACE COFFEE STATION 325.00 325.00
NEW SURFACE AND SPLASH
ROI ELITE SERIES
008 1.00 EA MSURFACE FRONT OFFICE 1,550.00 1,550.00
REPLACEMENT COUNTERS
ROI ELITE SERIES
009 2.00 EA MCABINETRY COPY ROOM 515.00 1,030.00
AS PER DRAWING
ROI ELITE SERIES
010 29.00 EA MWORKSTATION 24"W X 42"H FABRIC PANELS 92.00 2,668.00
FABRIC LIDO
011 5.00 EA MWORKSTATION 31"W x 42"H FABRIC PANEL 102.00 510.00
FABRIC LIDO
012 6.00 EA MSURFACE REPLACEMENT SURFACES 450.00 2,700.00
ROI ELITE SERIES
APPROX 72 1/2"X 41/2"
W/23"D SURFACE
013 1.00 EA INSTALLATION DELIVERY&INSTALLATION 2,470.00 2,470.00
RIEKE OFFICE INTERIORS
Page 3 By:
R0I QUOTATION
RIEKE OFFICE INTERIORS
2000 FOX LANE
ELGrN, IL 601 Z3
PH 847.622.97 7 7
FX 847.622.9750
TO: SHIP TO:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ELGIN IL 60120 ELGIN IL 60120
847-931-6100
ATTN: ATTN:
In response to your inquiry,we are pleased to offer the following:
Quote No.I Date Cust No S/M I Your Referenced Inquiry Delivery Promise F.O.B. Expiration
0037069 02/07113 ICIT011 I GG1 I OUR DOCK
Unit Price Extension
Item Quantity • U/M Part Number Description $ $
NON-UNION LABOR
DURING NORMAL
BUSINESS HOURS
MONDAY-FRIDAY
7:00 AM-4:00 PM
WITH USE OF ELEVATOR,DOCK AND
ELECTRICITY
TOTAL FOR QUOTE $ 17,373.00
RIEKE OFFICE INTERIORS
Page 4 By:
Terms & Conditions - Rieke Office Interiors
Company:.CITY OF ELGIN
Quote#37069 Date: 3/01/13
Total Amount of Quote: $ 17,373.00
The following five items are required before an order is placed. R01 will release an installation date only after these requirements have
been met.
1. A 50%down payment is required,with the balance due at DELIVERY. All orders under$5,000.00 must be paid
in full prior to order entry. initial
2. Final color and finish selections
3. Signed quote and terms sheets
4. Any approved custom drawings,with signatures on each page
5. Final measurements from drywall(installation dates will not be given until final measurements have been taken–
Minimum 3 weeks from measurement date) initial
Contractor contact info:
`Any changes to the order after 2 business days of the original order date will result in price and installation date changes.
Further Terms and Conditions
6. Any changes to delivery and installation dates by the customer-after 48 hours from the ROI scheduler's call to the customer—
will result in extra delivery&installation charges and the final payment is still due on the original installation date.
Changes must be a minimum of 46 hours in advance of delivery time! Customer will receive a reminder e-mail
approximately one week before the installation. If ROI arrives and the customer is not ready for the delivery and installation,
delivery and installation charges will be doubled for the new date!
initial
7. All ROI-manufactured product is non-returnable, as it is specifically made for your project.
8. Any costs(labor&material) incurred due to cancellation of an order are the customer's responsibility.
9. Unless otherwise stated, price is based on a complete,one-time installation. Phasing will involve additional costs.
10. Pricing is based on non-union installation performed during non-overtime hours(M-F 7am-4pm)with free use of lifts and
elevators. If an elevator is not available at the time of scheduled installation,delivery may be postponed and additional
delivery and installation charges WILL be charged to the customer(see item#6). initial
11. All final electrical to be handled by a certified electrician. All connections must be complete and area free from any trades.
12. Unloading and installation areas must be clean and clear.
13. Any work requested of ROI installers other than stated in quotation will be written and charged separately.
14. Attached please find a sample of our Certificate of Insurance,which is more than adequate for furniture delivery and
installation. If any riders or further coverage is needed, the additional charge will be passed on to the client.
15. All permits required are the responsibility of the.customer.
16. If the sale changes to a lease after the order is placed, a$100 paperwork processing fee will be added to the total.
17. In another green move by ROI,invoices will no•longer be mailed, but will be e-mailed.
18. Title to the furniture shall remain vested in ROI and.shall not pass from ROI until the purchase price for the furniture
has been paid in full and received by Rol. Until title to the furniture passes:
a. ROI shall have the authority to retake all or any part of the furniture:
b. ROI and its agents and employees shall be entitled at any time and without the need to give notice enter
upon any property upon which the furniture or any part is stored,or upon which ROI reasonably believes
them to be kept.
ROI nufactured pro ct carries a 1' a warranty, exclusive of normal wear&tear.
Accepted by: Date: March 20, 2013
Signa re (signature indicates you an authorized representative of the company)
Sean R. Stegall, City Manager
Printed Name
A signed"Terms & Conditions" indicates acceptance of the above-referenced quote
and all terms and.conditions as written.
RIEKE OFFICE INTERIORS
www.rieke.com 847-622-9711
O �
24
1202
CITY OF ELGIN - TYPEWRITER AREA
SURFACES:
EDGE:
SUPPORTS:
(4) 15"W ANGLE SUPPORTS
TOTAL HEIGHT 29"H
109
SCRIBE CUTAROUND
NOTCH IN WALL
45 41
105 702 105
6"H SUPPORT 6"H SUPPORT
NEW SURFACES:
LAMINATE:
EDGE:REGULAR T-MOLD BLACK
FRONT AND BACK ONLY
SIDES=SELF EDGE
RIEKE OFFICE INTERIORS
www.rieke.com 847-622-9711
72
1416
15 112. 0 12- 01
CITY OF ELGIN
COPY ROOM
(2) 39"W X 42"H OVERHEADS
W/ 3 ADJ. SHELVES
LAMINATE:
HANDLES:
69
COFFEE STATION
25i NEW COUNTER TOP W/ SPLASH
2 LAMINATE:
EDGE: SELF EDGE
* * ROI TO CUT SINK CUTOUT **
RIEKE OFFICE INTERIORS
www.rieke.com 847-622-9711
19 48 36
Fri
8 O
OFF E
72
ILL.YLJ EXISTING Q
A
yqR
�i
18
CITY OF ELGIN
SURFACES:
EDGE:
SUPPORTS:
18"W X 82"H X 24"D WARDROBE:
1 - 30"W LATERAL: °
1 - 30"W COMBO LATERAL: o
HANDLES: BRUSH
2 - 44"W X 32"H OVERHEAD: /
2 - TASKLIGHT
1 - 88"W X 21"H TACKBOARD
LIDO
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