13-30 Resolution No. 13-30
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH BURNS & McDONNELL ENGINEERING COMPANY, INC. FOR ENGINEERING
SERVICES IN CONNECTION WITH THE 2014 NEIGHBORHOOD STREET
REHABILITATION AND COMBINED SEWER SEPARATION-STANDISH/ELM PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and
directed to execute an agreement with Burns&McDonnell Engineering Company,Inc.on behalf of
the City of Elgin for engineering services in connection with the 2014 Neighborhood Street
Rehabilitation and Combined Sewer Separation-Standish/Elm Project, a copy of which is attached
hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: February 27, 2013
Adopted: February 27, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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AGREEMENT
THIS AGREEMENT is made and entered into this 27thday of February; 2013,by and between
the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and
Burns & McDonnell Engineering Company, Inc. (hereinafter referred to as "ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in
connection with 2014 Neighborhood Street Rehabilitation and Combined Sewer Separation -
Standish/Blm (hereinafter referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the
CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein,subject to the following
terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the City Engineer of the
CITY, herein after referred to as the "DIRECTOR".
B. The Engineer will provide survey, detailed design, permit acquisition, and bidding
phase services for approximately 24,000 linear feet of combined sewer separation,
water main replacement and street rehabilitation. Project includes the design of new
storm sewer, combined sewer separation, water main replacement, sidewalk
replacement, combined sewer utility adjustments, sewer point repairs,water testing
stations, survey monuments and other appurtenances consistent with City
requirements. Project also includes street rehabilitation and television inspection of
all combined sewer in the Project Area,and due diligence required to for certification
of clean construction debris disposal in accordance with Illinois Environmental
Protection Agency.
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
a. Preliminary Plans and Specifications: June 10, 2013
b. Prefinal Plans and Specifications: August 26, 2013
C. Final Plans and Specifications: September 20, 2013
d. Bid Review: November 30th, 2013
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly as a
component of the Status Report described in C below.
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C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the
project schedule.A brief narrative will be provided identifying progress,findings and
outstanding issues.
3. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR provided, however, that the ENGINEER may retain copies of
such work products for its records. Such work products are not intended or represented to be
suitable for reuse by the CITY on any extension to the PROJECT or on any other project,and
such reuse shall be at the sole risk of the CITY without liability or legal exposure to the
ENGINEER.
4. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 3.0 times the direct
hourly rate of personnel employed on this PROJECT,with the total fee and expenses
not to exceed$620,704.10,regardless of the actual costs incurred by the ENGINEER
unless substantial modifications to the scope of the work are authorized in writing by
the DIRECTOR.
B. For outside services provided by other firms or subconsultants, the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER, plus 5%. Any such amounts
shall be included within the not to exceed fees and expenses of$620,704.10 provided
for in Section 4A hereof.
C. Other reimbursable components of the fee include:
a. Survey Total Station or GPS $250 per day.
b. See Attachment C for labor breakdown and other reimbursable components.
Such other reimbursable components of the fee are included within the not to exceed
total fee and expenses of$620,704.10 provided for in Section 4A hereof.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Full payment for the
project shall not be made until the project is completed and accepted by the
DIRECTOR.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination,except that reimbursement
shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any default, fails within fifteen(15) days after
notice thereof by the other party to comply with the conditions of the Agreement, the other
party may terminate this Agreement. Notwithstanding the foregoing or anything else to the
contrary in this agreement,with the sole exception of the monies the CITY has agreed to pay
to the ENGINEER pursuant to Section 4 hereof, no action shall be commenced by the
ENGINEER or any other related entity against the CITY for monetary damages.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and
hold harmless the CITY,its officers, employees, agents,boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief,
including but not limited to workers compensation claims, in any way resulting from or
arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out of
the performance of this Agreement. In the event of any action against the CITY,its officers,
employees, agents, boards or commissions, covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any expiration, completion and/or
termination of this Agreement.
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11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated
without thirty(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance;
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitt ed to the DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty(30)days prior written
notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
termination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race, color, creed,national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item, condition and other provision hereof to the same extent that
the ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,phrase, clause or other
provision of thisAgreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said documentation
becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and
to other participants which may affect cost or time of completion,shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and communications
by the ENGINEER be made or confirmed in writing.
27. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY:
JOSEPH EVERS, P.E.
City Engineer
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
RANDALL L. PATCHETT, P.E.
Regional Global Practice Manager
Bums &McDonnell Engineering Company, Inc.
1431 Opus Place
Downers Grove, Illinois 61515
28. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
ENGINEER shall comply with all applicable Federal, State,City and other requirements of
law,including,but not limited to, any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees. Without limiting the
foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all
ENGINEER'S employees and/or agents who will be providing products and/or services with
respect to this AGREEMENT shall be legal residents ofthe United States. ENGINEER shall
also at its expense secure all permits and licenses, pay all charges and fees and give all
notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this AGREEMENT. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the
ENGINEER'S relevant records at no cost to the CITY.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
By By
City Manager
Attest: st:
. G�4/ �
City Clerk
FAPublic_Works\En emiWapital Projecu\2011.Street ReabUitation\2010 AGREEMENT.SVeet Rehab co
Attachment A
DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
2014 Neighborhood Street Rehabilitation Standish/Elm Project
1. OVERALL
1. General: Burns & McDonnell Engineering Company, Inca (Design Engineer) will
serve as the City of Elgin's representative for the entire design and administration of the
planning for the project as assigned by the City. As such he will function as an
extension of the City's staff and be responsible for overall implementation and
management of the project. The Desgin Engineer shall include implementation of City
policies, program administration, coordination and monitoring of consultants and
contractors providing overall management control and direction to insure completion of
the bidding and planning documents in accordance with the City's objectives of cost,
time and quality. The Design Engineer will work closely with and report to the City
Engineer or his designee. It shall be understood that the Design Engineer will act as the
City Engineer on this project and shall coordinate with other City entities such as the
Legal Department, City Clerk, Purchasing Director, Water Director, Sewer Director and
Street Director. The Design Engineer shall be responsible for acting as the City
Engineer on this project in regards to Federal, State and County issues as well.
2. Law: The Design Engineer is expected to understand all State, County and City Laws
governing the implementation of his bidding and planning documents.
2. DESIGN
a. Project Location:
Exhibit 1 establishes the streets and/or areas to be included in the Design
Engineer's bidding and planning documents.
b. Project Kickoff:
1. Introduction of Project Team
2. Establish lines of communication
3. Present a work plan for the project including schedule milestones, design criteria
(utilize existing standard City contract as a base model), list of information
needed to begin design
4. Acquire existing information including previous reports and plans of recent
development and relevant site information
5. Acquire existing storm water modeling information in the project areas including
previous reports and available current models
6. Collect water and combined sewer atlases
7. Interview and document same, the Sewer, Water and Street departments for their
knowledge of issues within the project location
8. Collect and analyze public utility records and notify utility of pending project
c. Inspection of Project Location:
The Design Engineer shall provide site inspection of the entire area as well as
immediately adjacent area. The following shall be included:
1. Internal Televising of all combined sewers
2. Physical inspection, including photographs of all manholes, valve vaults,
catch basins and inlets
3. Video recording of existing improvements within and adjacent to the
project location. Also, private property as it abuts the project
4. Complete geotechnical investigations where deem necessary by the Design
Engineer
5. Signage inventory
6. Pavement marking inventory
7. Trees inventory
8. Lighting inventory
9. Video Inspection of entire project
d. Stormwater Data Review:
Design Engineer shall utilize data obtained as a result of the project kick-off
_ meeting and inspection of Project Location to complete an evaluation of how to
efficiently manage stormwater in the Project Area. This will include review of
existing reports and stormwater models; as well as modeling of any changes to
existing drainage patterns. Existing City stormwater models will be used. If
existing models are not available; Engineer shall develop "trunk line interceptor"
model to complete sizing of the new storm sewer. If a model is developed, the
Engineer shall use the XP-SWMM or Hydraflow modeling program, or approved
equivalent.
e. Routing Evaluation:
Within approximately two weeks of completion of the inspection of the Project
Locations Burns & McDonnell will complete an evaluation of the routing options
for new and relocated City water main, storm sewer and separated sanitary sewer.
The evaluation will be based on criteria established during the project kick-off
meeting. It will include a recommendation for review and acceptance of the routing
of the new and relocated utilities. Burns & McDonnell will present the routing
evaluation to the City. A site walk of the proposed routing will be included.
£ Geotechnical Investigation:
Burns & McDonnell will review available geotechnical information and obtain
additional geotechnical information through the acquisition of up to 20 subsurface
borings to assess subsurface conditions for the project. This soil boring work will
be subcontracted directly with ECS or another acceptable geotechnical investigation
firm.
g. Clean Construction Demolition Debris:
Engineer shall complete industry standard environmental survey consisting of a
PESA and limited soil borings, as necessary, to determine if potentially impacted
soils exist in the project area. A summary report will be provided to the City prior
to completion of the final design.
h. Scope of Work Refinement:
Based upon the collection of the above information, the Design Engineer shall
refine the scope of work, including an estimate of cost, and obtain approval from
the City. The Design Engineer shall include alternatives sufficient to insure the
base bid will be below the total budget (when considering testing, publications,
inspections and other typical costs found in construction projects).
i. Construction Documents:
Design Engineer will complete plan sheets as necessary, construction estimates,
construction specifications, bid and contract documents utilizing a City format.
Any alterations or additions to the City format shall be highlighted and fully
explained to the City Engineer or his representative. Plan sheets shall be provided
for all underground work including water main, storm sewer and combined sewer
improvements.
j. Scheduling:
For this agreement, the Design Engineer shall develop a schedule for all steps from
execution of this agreement to contract award. The schedule shall be updated at a
miniumum of every two weeks and submitted to the City Engineer or his designee.
k. Surveyin :
The Design Engineer shall provide a topographic survey of the portions of the
project that require water and combined sewer construction or separation. The
survey shall also pick up existing underground improvements that the City is not
improving if the City does not have as constructed drawing for same. Base plan
sheets will be developed from this survey at a maximum scale of 1"=50'.
1. Construction Estimate:
The Design Engineer shall prepare several estimates related to the work the City
desires to have completed under this project. Separate estimates are required for
each of the utilities and separate locations should the project include multiple
locations. In addition, the Design Engineer shall set the project estimates up to
allow for alternates to insure a project may be bid and awarded as close to the
budget as possible.
m. Agency coordination:
At a minimum, the Design Engineer shall schedule meetings with the City and any
other interested agency, at about the midway point in their plan and specification
development to insure they are meeting the expectations of the City. A.second
meeting shall be held with the City at approximately 95% completion to finalize the
bid, specifications and planning documents.
The Design Engineer shall prepare any and all necessary permits and documents
required by the Illinois Environmental Protection Agency, United States Army
Corps of Engineers, the Illinois Department of Natural Resources, Metra, the
Illinois Department of Transportation, and any other governmental agency that have
a regulatory interest in the project.
The Design Engineer shall coordinate with all public utility companies including
verification of the soundness of their structures and any potential relocations/delays.
n. Open House:
The Design Engineer shall locate, schedule and hold open houses for the properties
abutting the project location. Up to three (3) open houses are included in this scope
of work due to the number of institutional and commercial properties in the Project
Area. The Design Engineer shall hand deliver or U.S. Mail to each abutting
property a notice of this open house a minimum of seven calendar days in advance.
3. BIDDING
1. Prepare bid forms, notices and addendum as necessary for bidders.
2. Coordinate with the local newspaper to insure the notice is published 10 days in
advance of the bid opening.
3. Provide(25) sets of drawings and specifications to be issued by the City to
prospective bidders.
4. Attend pre-bid meeting with prospective bidders to provide clarification for issues
and concerns from bidders. The Engineer will also distribute minutes from pre-
bid meeting to the City and all meeting attendees with written answers to
concerns/questions from the meeting.
5. The selected Engineer will receive bidder questions and requests for clarification.
Based on these questions and requests, the selected Engineer will prepare addenda
as necessary to respond to the questions presented. Addenda will be issued to the
City for distribution to the bidders.
6. Attend the bid opening and evaluate the bids and bidders to determine if the bids
were submitted in accordance with the contract documents and if the bidders are
qualified to perform the work. Following this review, a recommendation will be
presented to the City for award of the construction contracts.
7. Prepare tabulation of bids for distribution to City agencies and interested bidders.
8. Assist the City in the preparation of six (6) copies of final contracts for execution
by the successful bidder and the City.
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..... Drainage Evaluation Area
C i"'. J
Exhibit I
New Storm Sewers to be Designed t��illl 2013 Street Rehabilitation
7
Standish,Locust&Walnut Are
A. St�eet Rehab,Comb. Sewer Sep., New Water Main
Somm:ESRI and Bum&McDimiidl Enginem&4�
Attachment B
City of Elgin -2014 Neighborhood Streef Rehabilitation Project
Project Schedule -StandlahlElm Area
Combined Sewer Separation,Water Main and Street Rehabilitation
January 10,2013
2013
PROPOSED PROJECT TASKS Februxry March April may June Ju Au ust S ember October November
Notice To Proceed
Task 1.1-Project Kick-off Meeting Design
Task 1.2-Inspection of PmJect Lecation
Task 1.3-Slonmraler Data Review
Task L4-Routing and Geotechnical Im osligation
Task 1.5-Ckan Construction Demolition Debts Evaluation
Task 1.6-Plan SubmIllat to City
Task 1.7-Construction FsSnale
Task 11.1-Provide Tvreny-Rve(25)Sets of Find Bid Documents
Task 112-Asstst be Cy th Contactor Requests d Addenda
Task 0.3-Bid Review
Plan Sabmkob to the Clry oJBlg/n Probftery Plans and SpedNcabans Pfdnal Plans and Specificalbre Final Plans and Spent} aim
Attachment C
City of Elgin
2094 Neighborhood Street Rehabilitation StandishlElm Project
Burns &McDonnell
Reimbursable Expenses
i
I
City of F.Jgtn
Agaimiam Engineering Services for 2014 Neigbborhood Street Rebabiiltation StandisElFdm
Estimated Engineering Fees for Design and Bidding Support
January 10,2013
Told-Desip Phase
LL Preftatimiry Design Ph=
Project Kick-offlmfwting 4 4 4 $100.00 84196 62J90.%.
Site Viait&RMM Bvalusu n 16 24 40 8 rmo.DD $31564 814 833.01
and Easemeat ftmarsuotl 40 40 420 $ Oo l oo $1 790.00 - 374,3XOD
Hidranlac AiOdal Review and h1odoW 8 so 120 80.00 37Hb4
Geotechnical InfmmmimMamnew Cam 4 16 48 8 864000.00 $2710a OAS
Televising ofSewm a 24 40 S60,000.00 8251.76 S72.033.76
Strodm Inspectioll&Inventmy 4 24 120 120 8200.00 8959.44 UVa44
tnd7rded Od=ham 80.00
Li -tnchOW in otbtt taAa 50.00
Tree byeatary-hirLlded in odxr bsb. $0.00
Video Inspection-inelndod in other crib $0.00
Envuunmeabl Soil Testing 2 a 16 84.500.00 $93.08 31"A
Ulilitycomftalion 8 24 to 00.00 6100.96 sis^96
Preliminary Project Plana - 16 no 8o 120 3500A0 IlX2A 2 a
L3.Teehuteai Design Memorandum with Beeommendatiom to CIJY a 24 s50 00 $11436 S5,70US
Ll:Design and Prepamflon of COastrmthm Bid Doe®mts
Additional Swvey and Data Acquisition 4 40 40 - 1211 8400.00 8730.32 44232
Pro-Final Design Doe®mts a 40 120 120 a tlwAO $1 .6B S44.327A
Technics!Qualify Assurance s0 40 $429.60 M1391A
Prelimilialy Design Doeument Review with City 12 16 20 40 1 $50.00 8315.01 S.04
Fmel 100%and Subminel 8 a0 3o 120 16 $100.00 SIAU32 $1
4 16 40 $25A 3174.80 $9 1980
L4
Opinion Of Probable ConsbucdOn Cost 4 16 24 - $15732 S7,341M
LS
Submit Drawings and Spedfications to the City for Rvdaw $0.00 som
-Task U has been into Task L2
L6
Assist the City wkh Permit Applications 2 16 24 a 0150.00 3179A0 A177=
U
Prepre Bid Farms,- Nodem and Ad&nb 2 16 24 5150.36
Task 11-BMdbn Phase
IU
Provkie 25&ter of Fbud Design Dotnmrab 1 8 24 20 S3,000.00 8189.74 $1 .74
IL2
Assist City wiffi libbding Phase 8 20 40 s50.OD S243A SIL397.44
IL3
.Assist City with Contractor Requab asd Dh&ft loa of Addmda 2 16 24 050.00 315036 S7
QA
Assist CUy.whb Bid Remim 4 16 971b0 11.60
Q6
Assist City-with ftnamtky of Bid Tabulations 2 8 moo $35.60 s1 80
D.6
ration of Final Contracts 2 4 8 $50.00 '$0.12 52,39612
Total boom 0 219 734 1064 10$4 K
Houty BOOS Rate $143.44 91!{1044 S1.1efm slum S13 IZE�4
Sa0tabb $OM $41,173-00 SIW12M $16S.YUM 3140920.00 33,132.00 3134,615.00 311,15910 sakm4.10
Total Fee S6".704.10
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Company Reprographics
Billing Schedule
Effective Date
January 1, 2013
PHOTOCOPY Central Reprographics Only
(Color Volume Discounts-per page)
The photocopy process is used for either black and white
or color copies/prints up to 12x18. Stock used can be 8%x1 1/8'/2x14 11x17 12x18
from 20 lb.bond to 100 lb.cover weight,including 1 - 1,500.............$0.50............$1.00......$1.50
index tabs: This process is best utilized by
1,501 -4,500.......$0.45............$0.90......$1.40
• Book printing • Specification covers 4,501 -7,500.......$0.40............$0.80......$1:30
• Letters and memos • Report covers 7,501 -up...........$0.35............$0.70......$1.20
• Line drawings • Specifications
• Manuals • Addendums *Larger than 12 x 18-See Large Photocopy.
• All preliminary • Newsletters
documents • Booklets Handwork Labor-charge$36.00 per hour.
• Forms • Meeting handouts Overtime work will be billed at$54.00 per hour.
Minimum overtime charge is one hour.
PHOTOCOPY=Imaging/Printing on 20 lb.bond
B/W Copies/Prints Binding/Finishing
Up to 12x18
8'/:xl 1 to 8%2x14.....................................$0.07 3 Hole Drill.......................Per Drill..............$0.25
11x17..................................................$0.14
12x18..................................................$0.24 Folding(machine).............Per Page..............$0.03
Color Conies/Prints Folding(by hand).............Per Page..............$0.10
Staple(machine)..............Per Staple.............$0.03
8'/zxl l to 8'/2x14.....................................$0.50 Staple(by hand)...............Per Staple:............$0.08
11x17..................................................$1.00
12x18..................................................$1.50 Edge Bind.........................Per Book.............$2.00
Acco Bind.........................Per Book..............$2.00
Central Reprographics Only Standard Bind...................Per Book.............$3.00
(B/W Volume Discounts-per page) GBC Plastic Bind..............Per Book....,.........$3.33
8'/2xl1/8'/2x14 11x17 12x18 Plastic Coil Bind...............Per Book..............$3.33
1 -2,500....................$0.07.............$0.14......$0.24 Screw Post.Bind................Per Post..............$2.00
2,501 -7,500..........$0.06..............$0.12......$0.22 Hand Inserting..................Per Page..............$0.15
7,501 - 15,000.........$0.05.............$0.10......$0.20 Laminating
15,001 -up.............$0.04.............$0.08......$0.18 Double Sided
8.5x11...............................EA........................$2.25
11x17................................EA........................$4.50
The rates shown above are effective for services through December 31,2013,and are subject to revision thereafter.
REPRO13 1
I
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SCAN TO DIGITAL FILE
SMALL FORMAT
Scan to file B/W(up to 11x17)
1 - 1,000............................................$0.17 per scan
1,001 -up..........................................$0.15 per scan-Central Reprographics Only
Scan to file Color(up to 11x17)
1 - 1,000............................................$0.50 per scan
1,001 -up.......:..................................$0.40 per scan-Central Reprographics Only
LARGE FORMAT
Scan to file B/W(larger than 11 x 17)
1 -500...............................................$2.40 per scan
501 -up.............................................$2.00 per scan-Central Reprographics Only
Scan to file Color(larger than 11x17)
1 -500...............................................$7.50 per scan
501 -up.............................................$7.00 per scan-Central Reprographics Only
CD BURNING
CD Bum(1-10).......................................$8.00 each
CD Bum(11+) .......................................$5.00 each
3
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The rates shown above are effective for services through December 31,2013,and are subject to revision theieafteh j
REPRO13 3
d
Company Vehicle
Billing Schedule
Effective Date
January 1,2013
Base Rate
Burns&McDonnell fleet vehicle use is charged using Type of Mileage
an assigned time component and miles traveled Vehicle Daily Weekly Monthly Charge
component.The assigned time component provides for Sedan,4 dr $60 $300 $1,195 $0.29
daily,weekly and monthly durations.The miles traveled
component relates to variable costs such as fuel, Van $67 $335 $1,335 $0.34
lubrication,tires,maintenance,routine cleaning,etc.
Van,12-15
The daily charge applies when a vehicle is assigned for 7 Passenger $109 $545 $2,175 $0.35
days or less.The daily charge is for each 24-hour period
or fraction thereof.The weekly charge applies when a Truck-2WD $52 $260 $1,035 $032
vehicle is assigned for more than 7 consecutive days and Pickup; 1/2T
less than 6 continuous weeks.For fractions of a week Truck-2WD $62 $310 $1,235 $0.32
over 7 consecutive days,the weekly rate will be prorated pickup, 12T Crew. Cab.
by the number of days and fractional days the vehicle is
assigned(one-seventh per calendar day). Truck-2WD $57 $285 $1;135 $0.32
Pickup, 12T Extended Cab.
The monthly charge applies when a vehicle is assigned
for more than 6 continuous weeks.For fractions of a Truck-4WD $70 $350 $1,385 $0.35
month over 6 continuous weeks,the monthly rate will be Pickup, 12T Crew.Cab.
prorated by the number of months and fractional months
the vehicle is assigned(one thirtieth per calendar day). Truck-4WD $62 $310 $1,235 $0.35
Pickup, 12T
Employee-owned vehicles are charged at the per mile Truck-4WD $66 $330 $1,305 $0.35
amount allowed by the Internal Revenue Service for
business miles.Vehicles rented at destinations as part of Pickup, 12T Extended Cab
short duration travel,such as airports,are charged per Truck-4WD $64 $320 $1,275 $036
the receipt amount from the Rental Company,plus fuel, Pickup,.3/4T Extended Cab
insurance,and other directly applicable amounts such as
extra cleaning. Truck-4WD $100 $500 $1,995 $0:36
Pickup-3/4T Crew.Cab.
The base rate table displays Burns&McDonnell fleet
vehicle charges that,in addition to providing the vehicle, Truck-2WD $67 $335 $1,335 $0.35
provides all fuel,maintenance,repairs,fleet care, Pickup, 1Ton
scheduling and liability insurancc.required by statute.
Truck 4WD $77 $385 $1,535 $0.36
For project needs involving any vehicle types that do not
appear in the following table,charges will be established Pickup,,1Ton
from prevailing market prices for the vehicle,miles SUV4WD $67 $335 $1,335 $0.35
traveled,and insurance premiums.For situations
requiring higher insurance limits than required by statue,
a vehicle high insurance limits charge can be prepared. Full Size SUV $77 $385 $1,535 $035
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The rates shown above are effective for services through December 31,2013,and are subject to revision thereafter. '
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FLEET13 j
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