13-26 Resolution No. 13-26
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF ELGIN, ILLINOIS
FOR INTERIOR RENOVATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and
directed to execute a community development block grant agreement on behalf of the City of Elgin
with the Young Women's Christian Association of Elgin, Illinois for interior renovation, a copy of
which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: February 27, 2013
Adopted: February 27, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN AND
THE YWCA OF ELGIN
This AGREEMENT is entered into as of the 27th day of February , 2013, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY'') and the Young Women's Christian Association of Elgin, Illinois, a not-for-profit corporation
incorporated pursuant to the laws of the State of Illinois (hereinafter called "SUB-RECIPIENT"), having
a principal place of business at 220 East Chicago Street, Elgin, Illinois 60120.
I. RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974, as amended(P.L. 93-383) (hereinafter called"ACT").
B. SUB-RECIPIENT has requested and has been approved for a change in-the scope of the
project.
C. CITY has considered and approved the amended application of SUB-RECIPIENT for
CDBG funds allotted to CITY for distribution to SUB-RECIPIENT.
D. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
H. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 8, 2011, submitted by the SUB-RECIPIENT entitled "YWCA Elgin Early
Childhood Development Center", a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The
SUB-RECIPIENT was awarded a grant for Fiscal Year(FY) 2012-2013.
B. All funding provided to SUB-RECIPIENT shall be used solely for interior upgrades
associated with the renovation of their-School Age Child Care (SACC) classrooms to
address the growing needs of their Early Childhood Development Center at the agency's
main building, located at 220 East Chicago Street, Elgin, Illinois. About 78 low and
moderate-income clients of the agency will benefit from the SUB-RECIPIENTS's
program in its 2012-2013 fiscal year. The subject building will serve 90 percent low and
moderate income persons as defined by 24 CFR 570.208 (a)(2)(1)(A). Such funding shall
be used only for interior upgrades associated with the renovation of their School Age
Child Care (SACC) classrooms, and other costs associated with the above activity as are
consistent with the scope and intent of the PROJECT and are pre-approved by CITY
staff.
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C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant program in accordance with 24
CFR 85:
1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staff s approval prior to advertising in
a local newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE) firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations, Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
"following statement:
"Funding for the Project has been provided, in part, by the City of Elgin from the
U.S. Department of Housing and Urban Development'.s Community
Development Block Grant Program."
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E. Quarterly Progress Reports
1. The SUB-RECIPIENT shall provide a Quarterly Progress. Report to the CITY
each quarter, reporting on the status of the PROJECT in relation to the Project
Implementation Schedule. The quarterly progress reports shall begin upon the
signing of this Agreement, and be based on the CDBG program year, beg'nning
on June I" and ending on May 315` of the following year. The quarterly progress
report shall be submitted until the completion of the project or until directed to
discontinue such reports in writing by the CITY.
2. Quarterly progress reports shall be due on the I O b day of the month following,
the end of the quarter, for the previous quarter's activities.
3. The SUB-RECIPIENT shall use a form provided by the Community
Development Department and shall include all required information about the
number of clients served each quarter (by race, income, and the number of
female headed households).
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing, by the SUB-RECIPEINT (on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted to the City's Community Development
Department before payment pursuant to such changes is made.
G. Prior to the expenditure of CDBG funds, the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by the CITY without the required
documentation.
H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
shall comply with the requirements set forth at 24 CFR 570.504. By way of further
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limitations, to the extent any such income is used during the Agreement period for
activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of this Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking
to perform the PROJECT, a maximum of$85,000 (hereinafter "Grant Funds"), to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers: Project
No. 154849 and Account No. 230-0000-791.93-36 in the amount-of $85,000, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the SUB-RECIPIENTS's main building, located at 220 East Chicago
Street, Elgin, Illinois, due to actions by the SUB-RECIPIENT, the SUB-RECIPIENT
shall reimburse the U.S. Department of Housing and Urban Development or the CITY for
project activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for
each year and portion of each year remaining on the ten-year useful life of the facility
improvements. The ten-year compliance period shall begin on the commencement date
of this Agreement. This provision shall not be construed as limiting the CITY from
asserting any claims against the SUB-RECIPIENT for the breach of any other terms of
this Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51 percent of the persons served on an annual basis shall be at or below
80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain
eligibility for the CDBG funds provided for herein. Said income levels shall be updated
and revised annually to conform to levels set by the U. S. Department of Housing and
Urban Development. Failure to meet the aforementioned minimum 51 percent threshold
shall require SUB-RECIPIENT to reimburse the CITY for funds expended, in whole or in
part, for project activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement, executed by the SUB-RECIPIENT and CITY.
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N. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations
promulgated to implement the ACT.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice; and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine
personnel and employment records and to conduct any other procedures or practices to
assure compliance with the provisions of this Agreement. SUB-RECIPIENT agrees to
post in conspicuous places available to employees and applicants for employment notices
setting forth the provisions of this non-discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the PROJECT, including
but not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code, .
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports
which describe the work already performed and anticipated during the remaining time of
the PROJECT. Upon fifteen(15) days notice from the CITY, originals or certified copies
of all time sheets, billings, and other documentation used in the preparation of said
progress reports shall be made available for inspection, copying, or auditing by the CITY
at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois.
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I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under this
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement. Without limiting the foregoing, the SUB-RECIPIENT shall comply with the
regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto
and incorporated herein by this reference.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB'RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD, for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property_in accordance with 24 CFR
570.503(b)(8)and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
V1. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
subcontractor for the PROJECT.
VII. BILLING PROCEDURE
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A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement, shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds,.on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii) any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal, state, or local statutes,rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however, that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
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C. Except as provided for in Section DX and X herein, CITY shall pay all required payments
against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT
under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133, as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to
CITY a quarterly progress report no later than the 10th day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced person/business for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of this Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this Agreement
relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT
in submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S.suspension of its
pursuit of the PROJECT.
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C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
reason stated herein above in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG.funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits, judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this Agreement; misuse or misapplication of funds derived
pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT. and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this Agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach, misuse, misapplication or violation of statutes, rules or regulations.
C. In the event HUD, or any other federal agency, makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
providing the full details of the alleged violation. To the extent that any such matter is
not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
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D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, or if SUB-
RECIPIENT otherwise fails to comply with any term of this award or Agreement, the
SUB-RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this Agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Actions Date
1. Prepare Bid Specification February 15, 2013
2. Bids Solicited February 15, 2013
3. Select Contractor February 28, 2013
4. Construction Begins March 1, 2013
5. Construction Completed March 30, 2013
6. LEED Certification December 31, 2013
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six (6) months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
such an extension to be reasonable and necessary, under the totality of circumstances-to
be required for completion of the PROJECT due to the particular circumstances. The
CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
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available herein, including but not limited to suspension of further payments. A revised
implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied, between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications, additions, deletions, or
the like, to this Agreement shall be effective unless and until such changes are executed,
in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT
shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not
transfer or assign any Grant Funds or claims due or to become due hereunder, without the
written approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this Agreement shall be severable. In the event any of the terms or
provisions of this Agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this Agreement shall remain in full force and effect.
G. This Agreement shall not be construed to create a joint venture, partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
Agreement shall be in the Circuit Court of Kane County, Illinois.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY:
Sean R. Stegall
City Manager
DATE:
ATTEST:
Kimberly Dewis
City Clerk
SUB-RECIl'IENT: The YWCA of Elgin
220 East Chicago Street, Elgin, Illinois 60120
BY:
Julia A. McClendon
Executive Director
DATE:
ATTEST:
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on.the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY:
Sean R. Stegall
City Manager
0,'`
DATE: `
ATTEST:
Kimberly Dewi
City Clerk
SUB-RECIPIENT: The YWCA of Elgin
220 East Chicago Street, Elgin, Illinois 60120
BY: A�
Julia A. McClendon
Executive Director
DATE:
ATTEST:
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EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
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RECEIVED
PROPOSAL APPLICATION FOR CDBG FUNDING: DEC ����
THE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)
ENTITLEMENT PROGRAM CITY OF ELGIN 4,.
FISCAL YEAR 2012-2013
JUNE 1,2012 THROUGH MAY 31,2013
Organization Name: YWCA Elgin
Project Name: YWCA Elgin Early Childhood Development Center
Project Address: 220 East Chicago Street, Elgin IL 60120
Exec Director Name: Julia A. McClendon
Address: 220 East Chicago Street, Elgin IL 60120
Telephone#: 847.742.7930 Fax#: 847.742.8217
Email Address: imcclendon @ywcaelgin.org Website (if applicable): ywcaelgin @.org
Employer(IRS) ID#: 36-2171177 DUNS#: 010241305
Contact Name: Julia A. McClendon Title: CEO
Contact Telephone#: 847-742-7930 Fax#: 847-742-8217
Contact Email: imcclendon @ywcaelgin.org Website(if applicable): www.ywcaelgin.org
PROJECT FUNDING REQUEST
CDBG Funds Requested $60,000 Funding Leveraged from other Sources $5,139,246
Check the category, which describes the type of funding, requested:
❑Housing Public Facility ❑ Infrastructure
❑Economic Development ❑ Public Service u Other
BRIEF PROJECT DESCRIPTION:
Please provide a one-sentence statement about your proiect—not your organization.
YWCA Elgin will renovate its first floor to incorporate a total of seven classrooms for its child care programs.
City of Elgin CDBG Application FY 2012-2013 Application Page 15
CONSTRUCTION PROJECTS ONLY
Public Improvements/Construction Activity Application Form
Project Name/Title:YWCA Elgin Early Childhood Development Center
Agency Name: YWCA Elgin
Agency Address: 220 East Chicago Street
City: Elgin State: IL Zip: 60120
1.Project Description(Attach additional sheets as necessary.)
a. Provide a detailed description of the facilities to be provided or improved. Identify major components of
.proposed work and state estimated quantities:
Phase I will be the complete renovation of the first floor to increase the child care classrooms
from four rooms to seven rooms and some modification to the common areas throughout the building.
The remaining floors will be renovated in a later phase. The funds requested through the Community
Development Block Grant(CDBG) are limited to the Phase I renovation.
The existing building design is obsolete with several functional deficiencies that limit the
operational efficiencies and long-term growth of the agency. Specifically,the building has a gross
misallocation of spaces, lack of insulation, poor thermal comfort,awkward security, compromised
privacy and acoustics and high operating costs.
As part of the Phase I work,the first floor will be reconfigured to accommodate the additional
classrooms. The reconfiguration will require some modification to the common areas in the lower level
and second floor as the existing staircase will need to be relocated. New energy efficient windows will
be added to the east and south facades to provide adequate lighting. Existing interior finish materials
will be replaced with green and sustainable materials to assist in achieving LEED Silver.
Accessibility and life-safety code violations must all be addressed. The restrooms;travel to and
through the facility; means of egress,drinking fountains;turning clearances; storage and allowable
reaches; vertical circulation; and way finding signage must meet the local, State and Federal
accessibility guidelines. Fire-resistive materials and separations will be provided as necessary
throughout the space. Fire sprinkler protection is anticipated throughout the newly renovated early
childhood area. Emergency signage and lighting will be code-compliant.
' Farr& Associates was retained to conduct an in-depth analysis of the existing building
conditions and identify relevant Code issues. These items have been noted above and factored into the
cost of Phase L .The building also contains asbestos in the tile and likely the pipe fittings. YWCA Elgin
has not conducted a full asbestos assessment. However, an allowance is included in the budget for
abatement as the asbestos will likely be disturbed during renovation.
City of Elgin CDBG Application FY 2012-2013 Application Page 16
b. Indicate the primary function of the facilities to be provided or improved:
The YWCA Elgin has been located on the corner of Chicago and Villa Street for 110 years.
Throughout our history, education has been a cornerstone in our foundation. Activities have included
teaching English, Family Literacy,focusing on employment opportunities for women,and helping our
youth to build their own strong educational foundation. The current building was built in 1965 as a full
service educational and athletic facility and effectively served girls,women and families in the greater
Elgin Community for nearly two generations. With the construction of the Centre of Elgin pools,the
demand for YWCA services has shifted away from athletics and toward child care, after school care and
a wide variety of English as a Second Language (ESL) and immigrant services. Mindful of the need to
actively position the YWCA Elgin to continue to serve the community in the years to come, in late 2009
the YWCA Elgin Board of Directors initiated a master planning study to determine the feasibility of
renovating its building to accommodate the long-term needs of the community.
Our child care services include 1)a Toddler program that provides child care for toddlers of
parents who are attending English as a Second Language (ESL) Class, 2) a Family Literacy Preschool to
' assist parents in transitioning their children into the local School District System and 3)a Illinois
Department of Children and Family Services (DCFS) licensed School Age Child Care (SACC) program.
I Within the SACC program (serving 5-12 years of age), YWCA Elgin offers SACC K-Care which provides
programming for part-day kindergarteners.
. With the assistance of CDBG funds,YWCA Elgin will expand its programming space to include a
total of seven (7)classrooms; one(1)Toddler room, two(2) Family Literacy Preschool classrooms and
four(4)School Age.Child Care(SACC) classrooms. The Toddler program would increase enrollment
from twenty(20)to thirty (30). The Family Literacy Preschool would increase enrollment from 40 to 80.
Finally,the School Age Child Care(SACC)enrollment would increase from 50 to 80 allowing YWCA to
double its current SACC K-Care program. The current SACC K-Care program serves twenty (20)
children. Long-term,YWCA Elgin hopes to position itself to provide Preschool for All targeting at risk
second language learners.
c. Readiness to Proceed:
(i) Do you have an architect/engineer under contract? if so provide name. X Yes 1 No
Farr&Associates
(ii) Do you have preliminary plans/drawings completed? X Yes 0 No
(ii) Do you have project cost estimates completed X Yes C No l
(using Davis Bacon Wage Rate and Labor Standards) I
Please note that any costs incurred prior to the award and environmental review process cannot be i
reimbursed to the applicant.
e. Provide evidence of site control. Copy of the deed. If property is not owned provide a copy of the lease. I
Agreement and letter from owner approving proposed work. I
The existing facility is currently operating as a child care facility and is compliant with the current
zoning. The YWCA Elgin owns its building and can start renovation work immediately (see attachment 1
copy of release of mortgage the title.) Farr& Associates has completed the initial schematic designs
` and can move quickly through the remaining design stages to start construction in the late summer.
I
Cify of Elgin CDBG Application FY 2012-2013 Application Page 17
The renovation work would then be completed by summer 2013.
CONSTRUCTION PROJECTS ONLY
2. Project Location:
a. Project Address/Location: (Include photographs)
220 East Chicago Street,Elgin IL
See attachment 2 for design drawing
Census Tract(s): 8512 Block Group(s): Block Group 1
b. Indicate if the project is located in, or will have any impact on,the following: (Please indicate Yes or No)
(i) National Register Historic District ( (ii) Designated Wetlands Area (iii) Land Use/Zoning Change
i 0 Yes 'X No D! Yes ❑X No 0 Yes EJ X No
If yes,explain: If yes, explain: I If yes, explain:
I
i
(iv) Environmental Hazards
D X Yes D No
If yes, explain:
' The building also contains asbestos in the the and likely the pipe fittings. YWCA Elgin has not
conducted a full asbestos assessment. However, an allowance is included in the budget for abatement
as the asbestos will likely be disturbed during renovation.
c. Provide a time line for the project and current status of project progression:
Construction Bid Period: Start Date: June 2012 Completion Date: September 2012
Status: Architect Contract in Place/initial Design Phase
3. Project Benefit: (Attach additional sheets as necessary.)
a. Describe the existing problems or conditions to be corrected by the proposed activity. Identify the persons
affected by these conditions. Explain how the project benefits low and moderate income people.
The existing building design is obsolete with several functional deficiencies that limit the
operational efficiencies and long-term growth of the agency. Specifically, the building has a gross
misallocation of spaces, lack of insulation, poor thermal comfort, awkward security,compromised
privacy and acoustics and high operating costs. The combination of a large number of building
systems at the end of their service lives and the building's functional obsolescence together confirm the
need for a significant building renovation in the near future.
As part of the Phase I work,the first floor will be reconfigured to accommodate the additional
classrooms. The reconfiguration will require some modification to the common areas in the lower level
City of Elgin CDBG Application FY 2012-2013 Application Page 18
and second floor as the existing staircase will need to be relocated. New energy efficient windows will
be added to the east and south facades to provide adequate lighting. Existing interior finish materials
will be replaced with green and sustainable materials to assist in achieving LEED Silver.
Accessibility and life-safety code violations must all be addressed. The restrooms; travel to and
throw h the facility; means of egress, drinking fountains;turnip clearances; storage and allowable
9 tY 9 9 9 9
reaches; vertical circulation; and way finding signage must meet the local, State and Federal
accessibility guidelines. Fire-resistive materials and separations will be provided as necessary
throughout the space. Fire sprinkler protection is anticipated throughout the newly renovated early
childhood area. Emergency signage and lighting will be code-compliant.
The YWCA Elgin child care programs are housed at the YWCA Elgin located at 220 East Chicago
Street,-Elgin, IL. The three child care programs to benefit from this renovation are the Toddler Program,
the Family Literacy Program and the School Age Child Care(SACC). This renovation project will allow
us to bring all rooms to licensing standards.
1) Toddler Program - provides child care for toddlers of parents who are attending English as a Second
Language (ESL) Class. Our capacity for is toddlers is 12. We are at capacity with a waiting list of 10
families. These children are all second language learners, and 75% are low income.
2) Family Literacy Preschool- assist parents in transitioning their children into the local School District
System. The children enrolled in our ESL Preschool have at least one parent also enrolled in Adult ESL
class-during the time that they are in Preschool. Once per week, these parents also attend an ESL
Parenting class, and participate in PACT (Parent and Child Together) activities that promote learning
and literacy among families. These family activities are designed to empower immigrant families with
the tools to successfully transition their children into our local schools, equipping them with the parenting
skills, literacy skills, and civic skills to understand the school system and to help their children succeed.
1 These activities include personalized one-on-one transition workshops for parents with children that are
of age to enter Kindergarten, assisting them with paperwork and school readiness needs that promote
successful transitions into Kindergarten. Our capacity for Family Literacy Preschool is 40 and we are at
capacity. The waiting list is capped at 10 families. These children are all second language learners,
75% are low income.
3) DCFS Licensed School Age Child Care (SACC) - serves children five to twelve years of age (5-12.)
Within the SACC program, YWCA Elgin offers SACC K-Care which provides programming for part-day
kindergarteners. The SACC program has a total capacity of fifty(50). There are fifty-four(54) families on
the waiting list for SACC. Thirty (30) of the fifty-four(54) are waiting for the K-Care program. Below is a
summary of YWCA's capacity. 83% of the children live at or below the poverty line and are the most II
susceptible to the affects of an unstable economy.
While most Elgin child care centers offer some subsidy slots,YWCA Elgin has a large
Department of Human Service (DHS)site contract that makes us the largest provider of state subsidy
service for school age child care in the U-46 catchment area. Currently,the waiting list for families
seeking the SACC K-Care is 30 families. These families need child care from 10:30 am to 6:00 pm. Our
programs remain full. The SACC K-Care program is designed to meet the needs of part-day
kindergarteners. The only full day kindergarten program in School District U46 are for children who
have been identified as needing more time in school engaged in the learning process to be successful
(classroom space is very limited.) So we are bridging the gap for low income families. The YWCA SACC
K-Care program provides child care for those students from 10:30am to 6:00pm daily.
City of Elgin CDBG Application FY 2012-2013 Application Page 19
b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period,
and how the recipients of your services will be benefited or changed.
With the assistance of CDBG funds, YWCA Elgin will expand its programming space to include a
I
total of seven (7) classrooms; one(1)Toddler room,two(2) Family Literacy Preschool classrooms and
four(4) School Age Child Care(SACC) classrooms. The Toddler program would increase enrollment
from twenty (20)to thirty (30). The Family Literacy Preschool would increase enrollment from 40 to 80. i
Finally, the School Age Child Care(SACC) enrollment would increase from 50 to 80 allowing YWCA to I
double its current SACC K-Care program. The current SACC K-Care program serves twenty(20)
children. Long-term,YWCA Elgin hopes to position itself to provide Preschool for All targeting at risk
second language learners.
City of Elgin CDBG Application FY 2012-2013 Application Page 20
CONSTRUCTION PROJECTS ONLY
Project
Budget
s 151tiC3T♦aCOSts _ - z> .c
Land
Existing structures I
Other acquisitions costs I
�SiWtork- Wt5t=COSt{f310(1 contract = _ 3
Demolition/clearance
Other site costs
Corcttii3lf'ro ct l roerraentosts
New Construction I
Rehabilitation $3,581,243 $3,581,243
Performance bond premium
Construction contingency ( 371,875 371:875
Other
; rcttect�rraf
Architect Fees 60,000 ~350,478 . _ 410,478
Engineering fees 82,500 ' 82500
Other A & E fees
OfYfeerP:osfs�
Appraisal fees I
Survey 8,250 81250
Soil borin /environment/LBP evaluation
Furnishings, fixtures, &equipment
i 304,150 304,150
Permitting fees 137,500 137,500
Legal fees 11,000 11,000
Other ! 31,350 1 31,350
_
Developer fees
Project reserves
Relocation costs 82,500 82.500
Marketing/management 156,400 156,400
Operating
Taxes
Insurance 22,000 22,000
Other
*The Line items in column A are a guide. Items may be added or deleted depending on the type of project.
City of Elgin CDBG Application FY 2012-2013 Application Page 2$
CONSTRUCTION PROJECTS ONLY
1. Construction Procurement Guidelines for private non-profit construction projects
All construction contracts in excess of$2,000 will be subject to federal Davis-Bacon Wage Rates and Labor
Standards provisions.A schedule of current prevailing wage rates and fringe benefits is available at the Illinois
Department of Labor at www. state.il.us\agencv\idol\rates\evenmo\kane9999.htm .
$25,000-$99,999
Projects over $25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBE/WBE) compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements are not applicable for contracts
under$100,000.
The lowest qualified bid representing the complete scope of work from a QUALIFIED
CONTRACTOR will be considered.
$100,000+
Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBE/WBE) compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over
$100,000.
Bond Requirement—100%Payment and Performance Bonds.
The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be
considered.
City of Elgin CDBG Application FY 2012-2013 Application Paae 22
2. PROJECT ELIGIBILTY SECTION
A. This project is located in 8512 Census Tract(s) (Identify tract by number)
(website—Factfinder.census.gov)
B. This project meets at least ONE of the HUD national objectives listed below (please check all applicable,
discussion and definitions available on page b of the packet):
x 1. Benefits low/moderate income individuals/households
2. Addresses the prevention or elimination of slums or blight
3. Meets a particularly urgent community development need.
C. Check all statements that describe HOW this project or activity meets one of the National Objectives
above:
❑ LIM Area Benefit: the project meets the identified needs of L/M income persons
residing in an area where at least 51%of those residents are L/M income persons. The
benefits of this type of activity are available to all persons in the area regardless of
income. Examples: street improvements, water/sewer lines, neighborhood facilities,
facade improvements in neighborhood commercial districts.
X LIM Limited Clientele: the project benefits a specific group of people (rather than all
the residents in a particular area),at least 51%of whom are L/M income persons.The
following groups are presumed to be L/M: abused children, elderly persons, battered
spouses, homeless, handicapped, illiterate persons. Examples:construction of a senior
center, public services for the homeless, meals on wheels for elderly, construction of job
training facilities for the handicapped.
❑ LIM Housing: the project adds or improves permanent residential structures that will
be occupied by L/M income households upon completion. Housing can be either owner
or renter occupied units in either one family or multi-family structures. Rental units for
L/M income persons must be occupied at affordable rents. Examples: acquisition of
property for permanent housing, rehabilitation of permanent housing, conversion of
non-residential structures into permanent housing.
❑ LIM Jobs: the project creates or retains permanent jobs, at least 51% of which are
taken by L/M income persons or considered to be available to L/M income persons.
Examples: loans to pay for the expansion of a factory, assistance to a business which
has publicly announced its intention to close w/resultant loss of jobs, a majority of
which are held by L/M persons.
❑ MicroEnterprise Assistance: the project assists in the establishment of a
microenterprise or assists persons developing a microenterprise. (A microenterprise is
defined as having five or fewer employees, one or more of whom owns the business.)
This activity must benefit low/moderate income persons, area or jobs as defined in
previous sections.
NOTE: List is continued on the following page...
City of Elgin CDBG Application FY 2012-2013 Application Page 23
❑ Slum or Blighted Area: the project is in a designated slum/blight area and the result of
this project addresses one or more of the conditions that qualified the area.
❑ Spot Blight: the project will prevent or eliminate specific conditions of blight or
physical decay outside a slum area. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to extent necessary to eliminate
conditions detrimental to public health and safety. Examples: historic preservation of a
public facility threatening public safety, demolition of a deteriorated, abandoned
building.
D. Project Category[check one]:
❑ Acquisition of Real Property
❑ Disposition of Real Property
X Public Facilities and Improvements (e.g., homeless shelter, water and sewer
facilities, flood and drainage improvements,fire protection
facilities/equipment, community, senior and health centers, parking, streets,
curbs,gutters and sidewalks, parks and playgrounds.)
❑ Privately-Owned.Utilities
❑ Public Service (i.e., a new service or an increase in the level of a service)
❑ Relocation Payments and Assistance to Displaced Persons
❑ Removal of Architectural Barriers, Handicapped Accessibility
❑ Housing Rehabilitation
❑ Historic Preservation
❑ Commercial or Industrial Rehabilitation, including facade improvements and
correction of code violations.
❑ Special Economic Development or assistance to micro-enterprises.
City of Elgin CDBG Application FY 2012-2013 Application Page 24
3. IMPACT ON APPLICABLE GOALS, NEEDS,AND OBJECTIVES
The Five-Year Consolidated Plan identifies both priority needs in the community and strategies to
address these needs. The need for your proposed project will be determined by identifying how the
project impacts upon the adopted Consolidated Plan Priority Needs.
Therefore, applications should provide a clear explanation of how the project impacts upon the adopted
Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear
description of the project with supporting data and methodology of how the project will meet the
Consolidated Plan Priority Needs.
Please identify the category and activity applicable to your proposal, using that table as your guide:
Example:
Public Services Activity: Youth Transportation
•Homelessness Activity
• Infrastructure Activity
Affordable Housing Activity
✓ Public Facilities Activity Child Care and preschool for Low to Moderate income
families
o Planning &Capacity Building Activity
The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community.
Greater consideration will be given to projects that provide a clear description of the project with
supporting data and methodology of how the project will meet the City's strategic goals.
Please identify ALL the categories applicable to your proposal:
✓ A Safe Community ❑ Quality Housing
• Neighborhood Vitality ❑ River as a Resource
• Economic Growth and Diversified Tax ❑ Alive Downtown
Base ❑ Financially Stable City Government
❑ Recreational, Leisure and Cultural ❑ Customer Service
Opportunities for all Citizens ❑ Diverse Management Staff
PROPOSED PROJECT ACCOMPLISHMENTS
Please briefly describe proposed accomplishment(s) if funding is awarded:
(Accomplishments must be described in terms of households served, people served, businesses created,
housing units created,jobs created or public facilities undertaken. Example: This program will serve 485
LMI individuals, this program will create 25 jobs, etc.)
PROPOSED ACCOMPLISHMENTS:YWCA Elgin will expand its programming space to serve 190
more low to moderate income children,creating 6 jobs.
Please answer the following Questions: Igo
A. What is the total estimated number of persons to be served by this project?
B. What is the total estimated number of LMI persons to be served by this project? »i
C. What is the anticipated percentage of LMI persons to be served by this project? F�]
City of Elgin CDBG Application FY 20112-2013 Application Page 25
4. ACTIVITY DESCRIPTION:
Please answer the following questions in the space provided.
A. Provide a detailed description of the proposed activity including how the activity will address the
community need you have indicated. Identify whether the activity is new,ongoing, or expanded from
previous years.
Detailed description of the proposed activity:
The YWCA Elgin child care programs are housed at the YWCA Elgin located at 220 East
Chicago Street, Elgin, IL. As previously mentioned, the three child care programs are the Toddler
Program, the Family Literacy Preschool Program and the SACC. This renovation project will
allow us to bring all rooms to licensing standards.
1) Toddler Program - provides child care for toddlers of parents who are attending ESL Class. Our
capacity for is toddlers is 12. We are at capacity with a waiting list of 10 families.
2) Family Literacy Preschool- assist parents in transitioning their children into the local School District
System. The children enrolled in our ESL Preschool have at least one parent also enrolled in Adult
ESL class-during the time that they are in Preschool. Once per week, these parents also attend an
ESL Parenting class, and participate in PACT (Parent and Child Together) activities that promote
learning and literacy among families. These family activities are designed to empower immigrant
families with the tools to successfully transition their children into our local schools, equipping them
with the parenting skills, literacy skills, and civic skills to understand the school system and to help
their children succeed. These activities include personalized one-on-one transition workshops for
parents with children that are of age to enter Kindergarten, assisting them with paperwork and school
readiness needs that promote successful transitions into Kindergarten. Our capacity for Family
Literacy Preschool is 40 and we are at capacity. The waiting list is capped at 10 families.
3) DCFS Licensed School Age Child Care (SACC) - serves children five to twelve years of age (5-12.)
Within the SACC program, YWCA Elgin offers SACC K-Care which provides programming for part-
day kindergarteners. The SACC program has a total capacity of fifty (50). There are fifty-four (54)
families on the waiting list for SACC. Thirty (30) of the fifty-four (54) are waiting for the K-Care
program. Below is a summary of YWCA Elgin's capacity.
How will activity will address the community need you have indicated?
The need for services continues to grow. According to the IFF Early Care and Education in
Illinois report dated August 2011, Elgin has a 68.1% service level in the general care category ages 0-5.
Additionally, it has a 41.5% service level for At Risk Preschool for All.
The US 2010 Census reports that 43.6% of Elgin population is Hispanic or Latino. The
percentage of people 5 years or older speaking Spanish is 40.48°/x. Approximately, 17.5% of the
households have no one age 14 or older that speaks English only or speaks English very well.
Additionally, the population 5 years and older living below the poverty level within the past 12 months that
speaks Spanish at home is 24.7% compared to population speaking English at home at 7.3%. Finally,
approximately 33.8% of the population is living below 200% of the federal poverty level.
According IECAM, there are a total of sixteen (16) licensed child care centers and six licensed-
exempt child care centers in Elgin. These centers provide child care services for ages 6 weeks to twelve
years old. While the centers provide child care, YWCA Elgin is unique in the additional services
provided.
City of Elgin CDBG Application FY 2012-2013 Application Page 26
identify whether the activity is new,ongoing, or expanded from previous years.
The YWCA Elgin has been specializing in child care services for over 35 years. The family
literacy preschool for 21 years and child care has been operating for 40 years; The School Age Child
Care program has been licensed and operating for 25 years. This grant will be used to expand these
services that are in high demand.
B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et
cetera). if designed to benefit persons of L/M income, describe the process you will use to identify
these persons and ensure that the activity meets this objective. (An LMl certification form is included
in the RFP Packet).
YWCA Elgin programs serve the neediest of the needy in northern Kane County. YWCA Elgin
serves a large population of Limited English Proficient families. According to the ICCB (Illinois
Community College Board) Adult Education Area Planning Council#509, there are currently 104,294
adults below the secondary reading level in our area that are in need of ESL classes (ICCB FY10 APC
#509 Planning Document). Also with School District U-46, 21.7% of the students during Fiscal Year
FY10 were considered Limited-English Proficient, and are in need of transitional services, many of whom
are on waiting list (SD U-46 Elgin, IL- Illinois District Report Card. 2010). Participants in the YWCA Elgin
program are second language learners, adults who never completed high school in the United States and
their children. Children in these families have little access to early childhood education, and parents in
these families often are unable to pay for child care in order to attend literacy classes themselves. We
provide educational services to families that are at-risk.
The Family Literacy Preschool is continually challenged to work with the non-literate immigrant
and refugee population and the additional support they need in order to better their lives and survive in
our community. YWCA Elgin is working for a population that is not being served by other educational
services in the area. YWCA Elgin is member of the Area Planning Council (APC#509) and have agreed
to target adults and families with the lowest levels of English literacy and education, while other local
agencies target intermediate and advanced English language learners. We are the only ESL preschool
in the APC#509. The APC#509 encompasses the Elgin Community College catchment area. The
YWCA Elgin provides the only ESL Preschool in our district area, and maintains a long waiting list for
families in need of our services.
The YWCA Elgin SACC program serves low-income, at-risk children from diverse backgrounds.
Approximately 83% of the children live at or below the poverty line and are the most susceptible to the
effects of.an unstable economy. Many parents have been displaced from jobs and are taking lower
paying jobs to try to make ends meet as well as working more hours, so that their children are often
home alone after school. Most of the key providers in the area are operating at full capacity with a
waiting list. The key providers are listed below.
City of Elgin CDBG Application FY 2012-2013 Application Page 27
Provider I Ages € Waiting i Subsidy Transportation
List I i
Kinder Care Learning 6wks to 12yrs Yes Yes, Yes
1520 Main Lane Elgin, IL CCR&R
Learning Tree 1 6wks to 12yrs Yes I Yes, ! Yes(west side I
2325 Royal Blvd. Elgin, IL CCR&R Elgin)
I Tutor Time 6wks to 12yrs i Yes f Yes Yes
850 E. Main Street East Dundee, IL
The Centre of Elgin 9yrs to 15yrs Yes Yes
100 Symphony Way Elgin, IL
Learning Tree 6wks to 12yrs I Yes ; Yes, Yes(east side
845 Summit Elgin, IL I CCR&R EI in
SAFE serving 30 U-46 schools Elgin, IL 5yrs to 12yrs Yes Yes, No
There are 30 sites located in the schools CCR&R
Bright Stars Academy 15mths to I Yes No Yes(west side
1560 Weatherstone Lane Elgin, IL 12yrs Elgin)
Elgin Child&Family Resource Center(One 6wks to 5 Yes Yes, No
Hope United)210 National St., Elgin, IL years CCR&R
While most Elgin child care centers offer some subsidy slots, YWCA Elgin has a large Department of
Human Service (DHS) site contract that makes us the largest provider of state subsidy service for school
age child care in the U-46 catchment area. Currently, the waiting list for seeking full-day SACC K-Care is
30 families. The YWCA Elgin programs remain full. The SACC K-Care program is designed to meet the '
needs of part-day kindergarteners. The only full day kindergarten program in School District U-46 are for
children who have been identified as needing more time in school engaged in the learning process to be
successful (classroom space is very limited.) YWCA Elgin bridges the gap for low income families. The
YWCA Elgin SACC K-Care program provides child care for those students from 10:30am to 6:OOpm
daily.
C. Identify the accomplishments you intend to achieve with this activity. Provide an activity
timeframe/schedule (include start,completion dates,and other significant stages).
Identify the accomplishments you intend to achieve with this activity. Doubling the number of children currently
served in these programs at the YWCA Elgin.
Total#Of Total #of Children to be served
Children Currently Capacity I when renovation is
Served I I complete.
20 20 30
1-2 year olds 3
' 40 40 � 80
3-5 year olds
School age 50 50 80
Provide an activity timeframe/schedule (include start, completion dates, and other significant stages).(See
attachment 3 for project time line.)
City of Elgin CDBG Application FY 2012-2013 Application Page 28
4. ORGANIZATIONAL CAPACITY
Please answer the following questions in the space provided.
A. Provide an overview of your organization including length of time in existence. Attach a list of current
officers and board members with terms.
Located along the Fox River in Kane County, Illinois, YWCA Elgin has been incorporated as non-profit
community organization for more than 110 years. Historically the agency has played a leadership and
collaborative role in the Fox Valley area, working to achieve positive change in the lives of individuals
and the broader community. As advocates and catalysts for change, the YWCA Elgin works to build a
united community with increased racial harmony and safety, where women and children acquire the skills
and resources necessary to build self-sufficient, prosperous lives and manage leadership roles that
positively influence people and the Fox Valley region as a whole. YWCA Elgin is in the heart of
downtown Elgin, IL at 220 East Chicago Street and serves school district U-46 the 2"d largest school
district in Illinois (See attachment 4 for board current officers and board members with terms.)
B. Describe your organization's experience in successfully conducting this type of activity. Identify any
skills,current services, or special accomplishments that demonstrate your capacity for success.
Describe your organization's experience in successfully conducting this type of activity:
The Mission, YWCA Elgin is dedicated to eliminating racism, empowering women and
promoting peace, justice, freedom, and dignity for all. Throughout our 110 year history,
education has been a corner stone in our foundation. There is a common thread of education in
all of the programs provided by our organization.
Identify any skills, current services, or special accomplishments that demonstrate your capacity for
success.
The Family Literacy Preschool is continually challenged to work with the non-literate immigrant
and refugee population and the additional support they need in order to better their lives and survive in
our community. YWCA Elgin is working for a population that is not being served by other educational
services in the area. YWCA Elgin is member of the Area Planning Council (APC #509) and has agreed
to target adults and families with the lowest levels of English literacy and education, while other local
agencies target intermediate and advanced English language learners. We are the only ESL preschool
in the APC #509. The APC #509 encompasses the Elgin Community College catchment area. The
YWCA Elgin provides the only ESL Preschool in our district area, and maintains a long waiting list for
families in need of our services.
The YWCA Elgin SACC program serves low-income, at-risk children from diverse backgrounds.
Approximately 83% of the children live at or below the poverty line and are the most susceptible to the
effects of an unstable economy. Many parents have been displaced from jobs and are taking lower
paying jobs to try to make ends meet as well as working more hours, so that their children are often
home alone after school.
City of Elgin CDBG Application FY 2012-2013 Application Page 29
While most Elgin child care centers offer some subsidy slots, YWCA Elgin has a large
Department of Human Service (DHS) site contract that makes us the largest provider of state subsidy
service for school age child care in the U-46 catchment area. Currently, the waiting list for seeking full-
day SACC K-Care is 30 families. The YWCA Elgin programs remain full. The SACC K-Care program is
designed to.meet the needs of part-day kindergarteners. The only full day kindergarten program in
School District U-46 are for children who have been identified as needing more time in school engaged in
the learning process to be successful (classroom space is very limited.). YWCA Elgin bridges the gap for
low income families. The YWCA Elgin SACC K-Care program provides child care for those students
from 10:30am to 6:00pm daily.
C. Identify the person(s) responsible for program and financial management of the activity. Identify all
other persons involved in this activity noting whether these positions are current or new, pending
this award.
Ann Louis,CFO will be overseeing the financial management of the CDBG funds. Julia A. McClendon,CEO will
be overseeing the project on behalf of the YWCA Elgin (See Attachment 5 for a copy of their job descriptions
and resumes.)
D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these
partners.
Although this application is not for collaborative funding, the YWCA Elgin regularly partners and
cooperates with various organizations in order to best serve our community. In addition to the School
District U-46, Area Planning Council APC#509, and its funding sources (Illinois Community College
Board and YWCA Metro Chicago Child Care Resource and Referral), YWCA receives support from the
following organizations:
Gail Borden Library Works with the YWCA Elgin Family Literacy program to encourage and promote
! library access and use to second language families. The library regularly hosts the
YWCA Elgin families for activities and lessons about obtaining a library card,check
out and return procedures,community events/services available through the library,
technical services,and tours of library areas such as the children's area
Two-Rivers Head Start River Valley Assists qualified parents in SACC program with paying 50%of their co-payments.
EPEL(Elgin Partnership for Early Striving to get children and families ready for kindergarten throughout the whole
I Learning) ! community. Bringing language and all areas of 0-5 together for cohesive objectives
and resources and create a data base for all 0-5 partners.
Northern Illinois Food Bank partners with and provides nutritious after school and summer meals to at-risk
children at the YWCA Elgin
With the assistance of the CDBG Funds YWCA Elgin will expand its programming space to include
a total of seven (7) classrooms; one (1) Toddler room, two (2) Family Literacy Preschool classrooms and
four (4) School Age Child Care (SACC) classrooms. The Toddler program would increase enrollment
from twenty (20) to thirty (30). The Family Literacy Preschool would increase enrollment from forty (40)
to eighty (80). Finally, the School Age Child Care (SACC) enrollment would increase from fifty (50) to
eighty (80) allowing YWCA Elgin to double its current SACC K-Care program. The current SACC K-Care
program serves twenty (20) children. Long-term, YWCA Elgin hopes to position itself to provide
City of Elgin CDBG Application FY 2012-2013 Application Page 30
Preschool for All, targeting at risk second language learners.
As stated previously the CDBG funds will be utilized as leverage funding with an early
childhood construction grant of$5 million.
E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely
cost effective manner within the proposed program year.
YWCA Elgin will use a combination of fundraising, foundation grants, CDBG Funds and a loan for
the required 10%match for the Capital Program grant. All funds will be secured by December 2012
Amount Provided Amount Requested
Expenditure Total by Applicant from CDBG(Minimum Amount
Requested from
Category Required or Others(Minimum 10% match)
Capital Program
10% match)
$276,500 $27,650 $248,850
G ui ment
New Facility
Construction
$3,718,743 $371,874 $3,346,869
Renovation
$301,962 530,196 $271,766
Design Services
$902,041 $90,204 $811,837
Other
$5,199,246 $462,078 557,846 $4,679,322
TOTAL
F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
We need to demonstrate community support for the project. The City of Elgin CDBG funds will used to
demonstrate that support and make this project possible.
City of Elgin CDBG Application FY 2012-2013 Application Page 31
FINANCIAL
The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of
funding necessary to run a program after all other funding sources have been identified, thus
leveraging is very important in the application process.
ACTIVITY BUDGET
Please answer the following questions in the space provided. You may reference and attach an
additional page if necessary.
A. Complete the Budget Summary chart. More detailed budgets may be attached (and are strongly
recommended) in support of the proposal.
B. Identify sources of leveraged funding for this activity. Include the status of these funds(i.e.cash on
hand, grants received, planned fund-raising, etc.). Attach copies of funding commitment letters or
other evidence of funding support. (See attachment 6 copies of letters and pending grants.)
C. Leverage—Consideration will be given to the amount of non-CDBG funds committed to the oroiect.
BUDGET SUMMARY Application Page 10
Category CDBG Leveraged Source of Leveraged Funds Total !
Breakdown Funds Funds {f
I ,
I
Personnel * I ( _
A-7
Contractual $3,718,743 AMOUNT OF PENDING REQUEST FROM CAPITAL DEVELOPMENT $4,827,972
Services(Specify) Design
BOARD EARLY CHILDHOOD CONSTRUCTION GRANT
Services
And
Equipment
I
i
j $57,846
Rent& Utilities ! I 1 I
I i l
Communications + i
Travel
i I
Other Specify: ' $371,874 AMOUNT OF FUNDS PENDING FOR GRANT MATCH. $371,874
YWCA ELGIN WILL USE A COMBINATION OF
FUNDRAISING, FOUNDATION GRANTS, AND A
LOAN FOR THE REQUIRED 10%MATCH FOR
THE CAPITAL PROGRAM GRANT. ALL FUNDS
WILL BE SECURED BY DECEMBER 2012 (SEE
Total CDBG I $5,199,246
Request $57,846 _NMI
Total Other $371,874
Funds
*NOTE: Please complete Budget Detail Chart on page 26 if personnel costs are included in your proposal.
City of Elgin CDBG Application FY 2012-2013 Application Page 32
BUDGET DETAIL
This section provides back-up for each line item shown in the Budget Summary Chart. Please make certain this
detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred.
Please note: A job description for each person must be provided.
A(Vote about the Staff/Salary Breakdown: Please show all proposed staff positions funded with CDBG funds
that relate to the proposed activity. If multiple staff members have the same position/title, list separately(For
example: Counselor 1, Counselor 2). Use an additional sheet if necessary. You must submit iob descriptions
with your application for each position title identified below.
Is this a
Position current or Annual
Annual Total x %Time Spent on Total Position
=
Title proposed Salary Fringe Annual this CDBG Cost Requested
position? Benefits Salary Project/Program from CDBG
Example: Current $25,000 $5,000 $30,000 x 40% _ $12,000
Case
manager
X =
X =
X =
X =
X
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
The funding will be used to leverage for a 5 million dollar grant. We are asking for the bare
minimum from the city knowing the acute financial crisis in the city. This project is a step
forward during this economic storm.
City of Elgin CDBG Application FY 2012-2013 Application Page 33
A. THRESHOLD CERTIFICATION
In order for your application to be accepted, in addition to the application itself, your organization must
submit the following items to the Office of Housing and Community Development no later than 5:00 PM on
FRIDAY, DECEMBER 16. 2011.
• An original application with all questions completed along with one copy that is 3-hole punched and
clipped [not bound] of the completed application. (Only the original must include the requested support
documents such as the articles of incorporation and the current list of your Board of Directors.)
• The following attachments/certifications: (if you have not submitted an application in the last two years
OR if the information has changed) (see attachment 7)
• Articles of Incorporation
• Current List of Board of Directors
• Certified Organization Audit/Financial Statements of most recent year
a. Copy of OMB A-133 Audit (Required if $300,000 in aggregate Federal funds
expended), or
b. Financial statements audited by a CPA(only if not qualified for A-133), or
C. Profit and Loss Statement for most recently completed fiscal year and General
Ledger printout(only first time applicants or those who do not meet above criteria
may submit)
IRS 501(c)(3) Designation Letter(Pending letters will not be accepted)
❑ Current Fiscal Year Agency Budget, including all funding sources
❑ Job Descriptions per budget detail.
• An Executed Statement of Applicant Form.
• An Executed Signature Authorization Form.
• Conflict of Interest Disclosure Form.
I hereby confirm that this packet contains all materials required.
Signature and Printed Name
Authorized Signer
City of Elgin CDBG Application FY 2012-2013 Application Page 34
B.STATEMENT OF APPLICANT
The undersigned acknowledges the following:
1. That, to the best of its knowledge and belief, all factual information provided is true and correct and all
estimates are reasonable.
2. That no revised proposals/applications may be made in connection with this application once the deadline for
applications has passed.
3. That the City of Elgin may request or require changes in the information submitted, and may substitute its
own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in
required interview for project assessment and cooperatively assist in the review process.
4. That, if the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right
to reduce and/or cancel the allocation if federal entitlements are cancelled, reduced,or rescinded.
5. The City of Elgin reserves the right not to fund any submittals received.
6. By submission of this application,the organization agrees to abide by the federal regulations applicable to this
program.
7.- That, if the project(s) is funded, the organization agrees to abide by the City's locally established policies and
guidelines
8. That past program and financial performance will be considered in reviewing this application.
9. That services are to be provided at no cost to citizens during the grant period. All program income (i.e.:fees,
repayments,foreclosures,etc.) must be remitted to the City.
10. That, if the project(s) is funded, the City or a designated agency may conduct an accounting system inspection
to review internal controls, including procurement and uniform administrative procedures, prior to issuance
of payments for projected expenditures.
11. That, if project(s) is funded,the City will perform an environmental review prior to the obligation of funds.
12. That, if a project is funded, a written agreement that includes a statement of work, records retention and
reporting, program income procedures, local and federal requirements, circumstances that would trigger
grant suspensions and terminations, and reversions of assets would be required between the organization and
the City.
13. That a project's funding does not guarantee its continuation in subsequent action plans.
14: Provide written signatory authority from the organization's governing body indicating who can execute
contracts and amendments on its behalf.
Statement of Applicant continued on following page.
City of Elgin CDBG Application FY 2012-2013 Application Page 35
15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Items of concern would include staff
members serving on the Board of Directors, staff members' families serving on the Board of Directors, and
other matters that may give the appearance of a conflict of interest.
PtNALTY FOR KALSE OR o ,
U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for
a period not to exceed five years, or both,shall be the penalty for willful misrepresentation and
the making of false,fictitious statements, knowing same to be false.
By signature below,the applicant acknowledges the above in its name on this 8th day of
December, 2011.
YWCA Elgin
Name of Organization
By: � -
(Signature)
CEO
(Title)
City of Elgin CDBG Application FY 2012-2013 Application Page 36
C. SIGNATURE AUTHORIZATION FORM
The Board of Directors of YWCA Elgin does hereby resolve that on
December 8, 2012 (Date), the Board reviewed the Application for
Community Development Block consideration for the fiscal year 2012-2013 and in a proper motion
and vote approved this application for submission.
The Board further certifies that the organization making this application has complied with all
applicable laws and regulations pertaining to the application and is a non-profit organization, tax-
exempt and incorporated in the State of Illinois.
YWCA Elgin (Name of organization requesting CDBG funds)
hereby proposes to provide the services or project identified in the Scope of Services in accordance
with this application for Community Development Block Grant Funds. If this application is approved
and this organization receives CDBG funding from the City of Elgin, this organization agrees to
adhere to all relevant Federal, State and local regulations and other assurances as required by the
City. Furthermore, as the duly authorized representative of the organization, I certify that the
organization is fully capable of fulfilling its obligation under this application as stated herein.
I further certify that this application and the information contained herein are true, correct and
complete.
I also authorize the following person(s)to have signatory authority regarding this grant:
Julia A. McClendon CEO
Name Title
Name Title
Chair
President/Board of Directors(or other authorized person)
December 8, 2011
Date
PENALTY FOR FALSE OR FRAUDULENT STATEMENT I
C. SIGNATURE AUTHORIZATION FORM
i The Board of Directors of YWCA Elgin does hereby resolve that)
on December 8, 2012 Dote , the Board reviewed the Application for
Community Development Block consideration for the fiscal year 2012-2013 and in a proper motion
1 57
Conflict of Interest
The standards in OMB Circular A-110, Subpart C, provide that no employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of
interest would be involved.Such a conflict would arise when an employee, officer, or agent, any member of his or
her immediate family, his or her partner, or an organization which employs or is about to employ any of the
parties indicated herein, has a financial or other interest in the firm selected for an award.
The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an
employee, agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that
are receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with
respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision-making
process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG-
assisted or HOME-assisted activity, or have any interest in any contract, subcontract, or agreement with respect
thereto, or the proceeds there under, either for themselves or those with whom they have family or business ties,
during their tenure or for one (1)year thereafter.
A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements
utilizing CDBG or HOME.
IF NO CONFLICT EXISTS,COMPLETE THE FOLLOWING:
x I certify that no conflict of interest exists between the City of Elgin and (name of organization) YWCA
Elgin
x 1 certify that no conflict of interest exists between the subcontractors of and (name of organization)YWCA
Elgin
IF A POTENTIAL CONFLICT EXISTS, COMPLETE THE FOLLOWING:
❑ I certify that a potential conflict of interest may exist between the City of Elgin and (name of organization)
❑ I certify that a potential conflict of interest may exist between (name of subcontractor)
and (name of organization)
Describe the nature of the conflict of interest below. Identify the individual, employment and the conflict or
potential conflict, and their affiliation with your organization.
Signature of Authorized Agency Official Date
Typed Name and Title
City of Elgin CDBG Application FY 2012-2013 Application Page 38
YWCA Elgin
Attachment 1
Building Ownership
BUDK4S IDJ pAGE-SgU
02 z� :_ RELEASE OF MORTGAGE
THE FIRST NATIONAL BANK OF ELGIN, a national banking association, of Elgin,
f3 Illinois, hereby acknowledges full payment and satisfaction of the Mortgagee executed by ------
_ Ti-FRE Y01 G CHRISTIAN ASSOCIATION OF E, -,!N, ILLINOIS
as mortgagor, to said banking association as mortgagee, dated — August 8, 1966 _ and
recorded in the Recorder's Office of _ Kane County, Illinois, in Book X61 on page
_,S29_, 5,.3Q_L_5.�las Document Numbered _1Q754a3___., and the obligations secured thereby, and
forever releases and discharges the said mortgage.
Dated 2
THE FIRST ATIONAL BANK OF ELGIN
L —. t its2n V c r6ident n z o
o
CO o
Its Asst, Cashier
o
The undersigned, a Notary Public in and for the County of Kane, in the State of I inois,,o
a �
does hereby certify that
E. W. BAKER 2ndViee president, ands {�
Ul
THOrrL4S_Vd. GESKE __ , _ksst, Cashier, of
THE FIRST NATIONAL BANK OF ELGIN, of Elgin, Illinois, personally known to me to be
such 2nd Vice _ president and Assistant _Cashier respectively, appeared before me this day
in person and acknowledged that, being thereunto duly authorized, they signed and delivered the
said instrument as their own free and voluntary act and as the free and voluntary act of said banking
association, for the uses and purposes therein set forth, and the said Asst.T__ Cashier then and there
acknowledged that the seal affixed to said instrument is the corporate seal of said banking association,
he affixed the same to said instrument as his own free and voluntary act and as the free and
-act of said banking association, for the uses and purposes therein set forth.
� fitness my hand and notarial seal this.._ ^�_ day of .-L
. t _
',C0�' �i '..``` j i Notary Public
YWCA Elgin
Attachment 2
Design Drawing
I
S
Appendix q 760'
755.6' -
ECE
y r,
CLASSROOM
QCE ECE I
.. CLASSROOM CLASSROOM
828 SF 971 SF t ;
U
Graphic Key
J.
..1 {tFF7C8 PgOM .
p" , 171 Si<•;. .._.I -N >• CUBBIES
I}J t w�r /s U Q �i._\--'•�� I`_--:._.,UD.P N--^$ �� \,S_ACC
l ' $ACQ}y y1 f r 2m S
,
E_r
� COUNTER
T
OP/71% ILL_
STORAGE
HALLWAY FOLDING
o PARTITION
PATH OF FOLD
ING
ILI o PARTITION
, Department Legend
LOBBY F-1 CIRCULATION
Mr-
:SAC
SACS. I v 1I
q f_ GLArSROOM MOW, �LASS�tCf�M CLASSROOM �.1 EGE
P Iul� — � ll0l'6� BsO b� ebe Sh: e�3 s ; 1 ESL
GYM
M MECHANICAL
ADMIN!STAFF
auag4btWar - BanNgwB'o'(srR - F-7 SACC CLASSROOM
759.6' rori w rA LIZ —FDa LMV—EVEL 762' STORAGE
01,SUPPORT
....TEEN REACH
r_
6
CENTER ST, G�
0' 10' 20' 40'
P A R R A S S O O 1 A T E 6
A/CnIteCtUl'C Planning I Preser,ation LEVEL 1
o.
V'
�� Mnunt rt(idno;b.l3uuu,;N Owner:YWCA ELGIN
59 Child Care Programs
way(Jackson 5�¢a oSO g
n
Cnlcago IL 00&04
312 Aoe 1861 fax 312 40H 1496 YWCA ELGIN 220 E.CHICAGO ST. ELGIN, IL 60120 Dale lssued:08/10/2010
YWCA Elgin
Attachment 3
Project Timeline
Appendix C Project Plan
ID 0 ki Coca," March all_
YWCA Elgin JtlO dnyi Thu 911 ti 2 1
0.a DllfgvncvlCunalraUidn T-Ung 30 day. Thu 311112 Wad 4111112:
3-- UPd4id PlcPelry Eiruiv'.y 3 As Thu Y1112 Wed 321/t2; i
Due G i hrr 3+1/11, WWI 4111112:
-,-4444..:
T..Iing 6 A,, Thu 3/1112 Wed 4/11/12'
Design 105 data Thu 311112 Wed 7125112:
7 Thu 3/1112 wed 97/12:F-ul za ArChited—I S—;Clu P(Upblayis-e Nlii�.to Proceed 5 days
E.—W AIA C6ri-'a-1 for fuch3ecC,uai Serviree 4 wks Thu 3!11112 Wed 4/4112!7 1
9 4 wks Thu 315/12 Wadi 5+2i12'
In
(-:"aUo S'tuimutic Ctavinge l6D1 2 M's Thu 3l6/12 WW 3/21112.7
6.bils Cistil Eairmato biisc4c.16D16 sb
2 wka Thu t612)12 Wed 4/4/1210 i
(DD) 6 o*s Thu 4/5/I2 Wed 5i16/4:1 I
UNala Cost Eshinato based an 106%00 2 wk. Th.5/17JI2 Wed 5,30/12.12.
T Prepare co;.tr•crl'l 0- 6 Ms Th.5i31112 Jed 725/Iii
�
n.n.it�'occsa i i�day, Thu 342/ii Fri iamihn
id Meet Wilt the City of elpir,lar re,low I d.y rnu 3/22/12 Th.3(22/1210
5"Unk CE)U P-l"ho-'J I day Thu 7r2&12 TN.7126112.1•
711 a�i Building Permit Issued Ida/ RI 10119112 Fri 10119112171`5160dayis
Bhddi;Iq(...un'cs cornIp"till'o bid) 94 days 1h,.5✓.It.7112 1..9126112,1
LMR CC R90 2 As 1 fir 5117112 Wed&36/12'12 q
� , 4
1.Sid 1 day Tnu 73/'6112 Thu 7126112'14
22 SeIW'Cil....tiini.1.P—.• 1 day Tuo 11tI4112 T..8114112 IFS-12J2yS
—0— i 4gox.C.nv,ict(mh GC 6;Aoi wiad 1615i12* Tue W25/1222
Finxeingi!Z,scn,w 15 day. Wed SliSIlit: Tun 0/4/12,
25 Est,ibltst ;—t-6,3r,Escrow 3rlks Wed 8'15/12'.. 1-9/4112:22
26-- F-i-n—rit Work 30 days Mon 8127117 Fir 1015/12: r
--V--L �d Cen. 6�rkt hian m2-/12 Fri 10151235 a :
Can....Son 270 days Wod i1i 51ii T..itiiI13
29 10 rnors %Vud 11'1 5112' 1 5'21!17:,22
—3F- N�,Ihliat and ClbS...I 5 ,ka Wud 6W22/13.
11 11—In 4 A. Wad 6`1 Oil T..7116113ai)
3 2 Wed 7/17113 Tu e 71 JW13:3 0,31
LEER 4 Mi Wed 7/31/13 �
� Tue� 7113:32
74 YWCA Elgin Child Car.R.i—S— 30 day. Men F,i 0/24u12,
Prrigrrtrns 6 VAS lAor,7116/12 Fri 8/24112 77„::771,
P"j-1:YMCA EIOI plui'.I f! T.k Paui Slin. V E.I. I Task. Deadline ti D.I.-Ni 11JI8111 SPIA P,.j.d Sun,ntary E.w;haf M111-- 0
Pat,.
YMCA Elgin
Attachment 4
Board List
YWCA BOARD DIRECTORY FY 11
. ...... ..... ..
3 11 Becker Myra 847.741.2780 ummyrab@aol.com '1771 Country Knoll Ln.. Elgin 60123
2 J."I BUrnidge Nancy 847.742.7036 neburnjdge@msn.com 875 Indian Wells Circle Elgin 60123
1 11 Cohen Gail 847.931.5607 gailcl 160p_qmail.com 150 Dexter Court Elgin 60120
2 11 CLI111pata p aniela 8'15.363.0441 W 224.238.3175 pani.cui--nl2ata@coiiicast.net II N200 Stonecfest Dr.. Elgin 60124
847.682.3555 C
I '11, Hall RLIthAjine 847.420.5242 ru tha-miekhal-I no sbcglobal.net 680 Fenwick Ln. South Elgin 60177
2 I'l Hefferi.n* Linda 630.253.5154 630.2535154 lhefferirig.el i.n.edu '1700 Spartan Dr. Elgin 60123
1 12 jindra* Julie 847.741.3664 bod illies@sbcglobal..net 313 Cale St Elgin 601.23
2 TL Kimbal.1 Jane 847.207.4611 847.844.824:2 ianeellen2820 @sbcglobat.net 130 King Ave E. Dundee 60118
2 12 Kressin Pat 847-931..4663 W 847.695.91.42 pl<.ressiii@cont.cast.net 37WI35 01",in Ave Elgin 601.24
847.207.1037 C
2 12 Lee Jessica 847.275.4223 miss--Iee---10@yahoo.com 1144 Royal Blvd., Apt. 2N Elgin 601,23
2 '12 MeCL1111" Loni 847.888.1041 loni.unecum @comcast.net 1095 Todd Farm Dr. Elgin 60123
1 12 Morales- Erni 847.452.2865 C 847.278.5431 rimoralel@vahoo.com 559 Columbia Avenue Elgin 60120
Salazar 847.695.28861N Fax I
I 12 Small LaVeta 847.844.3454 847.844.3454 lavetasmall@aol.corn 927 Glen Oak Drive Sleepy 60118
Hollow
'1 12 Wiese,Ed.D Dorothy 847.683.35-15 djivicseflu gmail.com 45W895 Middleton Rd Hampshire
• Officers of the Board of Directors
Board Chair: Loni Mecum
Chair: Lo.niMecuni V-C of Con-imunity 1Zelafiouts/Secretary: Julie jindra
V-C of Finance/Treasurer: Barb White Chair Elect: Linda Hefferin
12115/2011
YWCA Elgin
Attachment 5
Job Descriptions
YWCA Elgin
eliminating racism
220 E. Chicago Street empowering women Elgin, IL 60120
847.742.7930
ywca Fax: 847.742.8217
www.ywcaelgin.org
YWCA Elgin Job Description
Position Title: Chief Executive Officer
Reports to: Board of Directors
Function: Provide strong, creative, transformational leadership and management of the
YWCA and its programs.
Frequent communication with these positions:
Board President, staff, board members, volunteers, national YWCA office,
other YWCA executive directors, councils, clusters, funding sources,
community groups and planning agencies.
Mission Focused:
1. Is familiar with the major documents of the YWCA association.
2. Ensures that the association has a long-range strategic plan that supports
the mission.
3. Displays creativity and initiative in creating new mission driven programs.
4. Maintains or expands programs according to plan
5. Represents the programs and point of view of the YWCA to agencies,
organization and general public.
6. Provides YWCA visibility and strengthening of image in the community.
7. Is familiar with YWCA of the U.S.A. affiliation requirements.
Supervision and Staff Development:
1. Keeps current on all legal requirements of employment.
2. Makes equitable personnel actions (hiring, terminations, promotions and
salary actions.)
3. Ensures the job descriptions are developed and provide annual formal and
frequent informal performance feedback to staff.
4. Assesses staff training needs and encourages staff development.
5. Builds a pool of future talent to ensure continuity of management.
6. Divides and assigns work effectively.
12/15/11
Financially Sound Association and Secure Facilities:
1. Develops realistic, ambitious fund-raising plans and goals
2. Works to ensure that budget is prepared in accordance with strategic
plans.
3. Develops sound fiscal controls and accounting procedures for all funds.
4. Maintains needed cash flow.
5. Keeps informed on legislation ad current legal requirements
6. Maintains professional surroundings and safe working environment.
Informed, Diverse and Growing Membership:
1. Develops plan for membership growth.
Strong and Equitable Governance:
1. Has in place a dynamic strategic plan.
2. Meets with the board in accordance with the by-laws.
3. Provides adequate, accurate and timely information to the board
4. Provides support to the nominating process
5. Provides mechanism for yearly board self-evaluation process.
6. Exhibits both team leadership and team player skills by setting challenges
for the board and by cooperating, coordination and sharing information
and ideas with the board.
7. Brings conflicts and disagreements into the open; uses disagreements
constructively to strengthen working relationships; and establishes open
and honest dialogue.
12/15/11
Julia A. McClendon
227 Red Hawk Road Residence: 630.485.8282
Hampshire, IL 60140
PROFESSIONAL OBJECTIVE:
Seeking a career position with a progressive social agency where my skills,education and experience will be used to
make an immediate positive impact on the continued success of the agency
SUMMARY OF QUALIFICATIONS:
• Advanced Degreed Professional with extensive preparation and experience working with social agencies
and their clients
• Excellent communication skills: able to interface with all levels of management within different
agencies,clients and colleagues v
• Proven track record of creating and administering annual budgets for multi-million dollarfacilities
and agencies while adhering to budget constraints
• Effective grant writing expertise; having written and supervised the writing of grants for more than
million dollars
• Exemplary,supervisor: having directed up to 75 staff and volunteers
• Achieves goals either independently or as an integral part of a team effort
• Extremely well-organized;' completing multi-level tasks concurrently with attention to detail and
according to tight deadlines
• Skilled at working with and preparing presentation materials for twenty-member board of directors
• Earned reputation for dedication, hard work and integrity
• Strong leadership skills;demonstrated ability to motivate associates to obtain optimum potential within
an atmosphere of cooperation and teamwork
• Computer literate, with proficiency in Corel WordPerfect and Microsoft Word; Excel, Access and
database specific software
• Comprehensive knowledge of legislative procedures and the implications for implementation of new
laws governing the assistance to indigents and low-income individuals seeking agency help
EDUCATION:
IOWA STATE UNIVERSITY Ames,Iowa
Master of Science in Sociology Degree,May 1995
IOWA STATE UNIVERSITY Ames, Iowa
Bachelor of Science in Social Work, May 1992
PROFESSIONAL EXPERIENCE:
YWCA ELGIN Elgin, IL
9/01 to Present Executive Director
Provide oversight and direction for a nonprofit agency with five distinct programs: English as a Second
Language, Child Care Services, Youth at Risk Programs, Southeast Asian Youth Program and Health R.
Fitness programs. Balance a 1.3 million dollar annual budget and administer the programs to ensure high
standards and cultural identity for program participants. Supervise 16 full-time direct report employees and
60 part-time in-direct report employees.
MESILLA VALLEY COMMUNITY OF HOPE Las Cruces,New Mexico
10/96 to 8/01 Executive Director
Secured funding and oversaw multi-million dollar building projects for an umbrella organization which
encompassed 9 non-profit agencies. Designed programs for a variety of outreach services in the community.
Educated program managers and directed fundraising activities in the community. Organized interagency task
force meetings designed to identify and implementt working solutions to help the poor and homeless in the
region.
DOHA ANA COUNTY CHILD AND ADOLESCENT COLLABORATIVE Las Cruces,New Mexico
8/95 to 10/96 Care Coordinator Supervisor
Supervised and directed i case managers who provided coordinated care to children and families with SED
(Serious Emotional Disturbance).Used a strength-oriented approach to SED,SED children and their families
to improve their situations. Performed evaluations and staff development functions. Provided training,
technical assistance and support to community providers in interagency case staffing, intensive case
management and wrap around services. Reviewed case files and developed reports. Participated in program
development and evaluation activities. Identified service gaps to assist agencies in providing needed services.
COMMUNITY INVOLVEMENT:
03105-present Board of Directors-The Greater Elgin Health Care Clinic
.04/05-present Kane County Public Health Strategic Planning Team
02/present Women's Club of Elgin
.CONTINUING EDUCATION:
3/06 If You Build It,Will They Come? A facility planning and financing seminar for nonprofit organizations.
5105 Dynamic Governance Mastering Nonprofit.Leadership—Board Source
A seminar which presented practical information, tools and best practices, training, and leadership
development for board members of nonprofit organizations worldwide.
03/04 Legal and Financial Issues—Executive Programs Center for Nonprofit Management Kellogg School of
Management Northwestern University
This program taught nonprofit executives the key concepts they need to maneuver in an increasingly complex
world. Topics included leadership,ethical decision-making, human resources issues,intellectual property,
and other critical topics for leaders who want to navigate the complicated network nonprofit organizations
find themselves facing today.
10/03 Strategic Partnering—Executive Programs Center for Nonprofit ,'Management Kellogg School of
Management Northwestern University.
This course dealt with how nonprofits can better partner with each other and particularly where nonprofits and
businesses both succeed through strategic partnering. Much attention was given to alliance success and
failure and how to negotiate and manage alliances.
9/03 Strategic Leadership—Executive Programs Center for Nonprofit Management Kellogg School of
Management Northwestern University
This class was developed to help lead strategic changes in the nonprofit sector. Specifically, it provided
participants with three key elements that enabled strategic change to occur: Effective Leadership, Way of
obtaining 8, prioritizing strategies,and Methods for implementing strategic change.
HONORS:
03/95 Member of Gamma Sigma Delta, Department of Agriculture, Iowa State University.
01/93 Member of Alpha Kappa Delta, Department of Sociology, Iowa State University.
01/92 Member of Phi Kappa Phi Honor Society, Iowa State University.
e�
eliminating racism
empowering women
JOB DESCRIPTION ywca
Position Title: Chief Financial Officer
Reports To: Chief Executive Officer
Function: To oversee the general accounting and financial reporting of the
Association and to provide accounting and statistical support for the
grant funded programs.
Responsibilities: Assist in compiling, monitoring and revising individual budgets and
departmental financial reports for grant funded programs as well as other
programs as needed.
Prepare financial and statistical reports and claims or billing as required
by each grant funded program.
Review grant contracts and monitor compliance with contract
requirements.
Review accounting procedures to ensure compliance with grant
requirements.
Process vendor invoices and check requests for payment for grant
funded programs and other programs as needed.
Review and reconcile payroll time sheets to payroll register for grant
funded programs.
Maintain fixed asset records and depreciation schedules.
Assist as requested with preparation of grant proposals.
Assist in preparation for the year end annual audit. Prepare annual year
end financial statements to be reviewed by the outside auditors.
Monitor cash receipts/accounts receivable for each grant.
Other duties as assigned.
MINIMUM REQUIREMENTS: Bachelors degree in accounting or business with 3-5 years of experience in financial
accounting. CPA or MBA a plus,but not required. Must be familiar with non-profit accounting systems and financial
statements. Strong/advanced skills in spreadsheet applications a must. Excellent analytical,communication and
interpersonal skills. Setf-starter with high degree of organizational skills. Flexible/comfortable working in a rapidly
changing environment. Must be able to initiate projects and to organize/coordinate multiple priorities and deadlines.
Experience in preparing claims,reports and proposals. Must be able to work directly with outside auditors and funding
monitors.
Equal Opportunity is the YWCA Elgin's policy. It is the YWCA Elgin's policy to select the best-qualified person for each
position in the Association. No employee of the YWCA Elgin will discriminate against an applicant for employment or an
employee because of race,creed,color,religion,sex,sexual orientation,national origin,citizenship,ancestry or age. No
employee of the YWCA Elgin will discriminate against any applicant or fellow employee because of physical,mental
disabilities,or because of the person's veteran status,in accordance with applicable law. This policy applies to all
employment practices and personnel actions. The YWCA Elgin has adopted an Affirmative Action Policy,which
essentially means that in accordance with applicable law,the Association will extend itself to qualified individuals who are
members of protected groups.
April 2011
J
Anna Marie Vallow Louis
7N793 Northern Dancer Lane
St. Charles, Illinois 60175
630-584-6230
Education
Northern Illinois University, DeKalb, Illinois. Master of Science degree
General Accountancy, May 1994.
Illinois State University, Normal, Illinois. Bachelor of Science degree
Comprehensive Accounting, December, 1980.
Certification
Certified Public Accountant, State of Illinois, November, 1981
Professional Experience
YWCA Elgin, Elgin, Illinois, Chief Financial Officer, June 2007 — present
YWCA Elgin, Elgin, Illinois, Accounting Director, September 2003— June
2007
YWCA Elgin, Elgin, Illinois, Grant Accountant, October 1996— September
2003
Northern Illinois University, DeKalb, Illinois, Instructor/Graduate Assistant,
September 1991 - May 1993
Coopers & Lybrand, Aurora, Illinois, Audit Manager, October 1987 — May
1991
Coopers & Lybrand, Aurora, Illinois, Audit Staff, July 1981 — October 1987
Coopers & Lybrand, Aurora, Illinois, Audit Intern, January 1981 — March 1981
Professional Affiliations
American Institute of Certified Public Accountants
Illinois CPA Society
YWCA Elgin
Attachment 6
Pending Grants and Funding
FORM B
EARLY CHILDHOOD CONSTRUCTION GRANTS PROJECT SCHEDULE AND TIMELINE
1. Project Title: Yl\�CA,Ein Chticl Care 'o rantx svii - - ,_ -
Il. ?Name of �-C kk`f- = _c
Applicant:
III. Mailing Address: �2J Fast C1 tcaQZt ireet
Telephone
IV. Tele p -
Number:
Fax Number: ]: 47728�Tr,,_=__- _. — ,_._
Ismail Address: yiteclendonyxvcaeln ors __ _
V Project Scope-On the lines below,please provide a brief scope of work for the proposed project.
.Attach additional sheets if needed.
A£l�tn itTi �novate�LsTtrstIaorta�uctiapttr�teatotal 4fsten cjassroatnsarttstld caarrrcarAs Ottte
c�stm�four tlassr4ams onl z o classroflms are 3t~ 1 eased free add t�csna classrcatirr N-M addi'd A11
�classro�ns-witi die=des��red�tr�ne�t�lte_re;used�CJ<S-hcens�n��s%andards _ ._._,-•-- -- _'`. -- ::. '�`� �__�_
VI Project Status-Please check the appropriate box that describes the status of your project at this
time.
No Design In Design _ Equipment
Only
If no design, or purchasing equipment only,skip to section VII.
If in Design,please provide the following:
Name of Architect/Engineer: Farr-Assocaates.. ,
Architect/Engineer License Number: OEM
Stage of Design:
_ _= AE Contract in Place!
x
Initial Design Phase
MOM 50%Design
100%Design
VII. Estimated Project Cost: 5,j:9 �
Vlll. Grantee Matching Funds
If additional funds are required,have they been secured? Wag Yes No
If yes,what is the source of the additional funds?
If no,how and when do you plan to secure the funds? �A EI wj13 useasAmstnaut�n flf`�undratstrij and
alr�anj func#rwi31 beecttr beceiner�tfl?=
IX. Project Timeline
Please provide the projected bid date for the proposed project.
Please provide the expected completion date for the proposed project.
AI]al
One North LaSalle,Suite 700 g11 Washing on Ave.,Suite 2o3 21;N.Water Street,Suite 225
Chicago,Illinois 6o6o2 St.Louis,Missouri 63101 Milwaukee,Wisconsin-2e2
Telephone 312629oo6o Telephone 3145888840 Telephone 414 563 1100
Fax 312 629 oo61 Fax 314 588 2170 Fax 414 223 0133
December 15, 2011
Ms. Julia McClendon
Executive Director
YWCA Elgin
220 E Chicago St
Elgin, IL 60120
This letter is to express IFF's interest in working with you to structure an appropriate loan for
Elgin YWCA's new child care center. IFF reviewed your agency's 2010 and 2011 audits, as well
as the 2012 budget. Based on the budget, it appears that the agency could support up to
$198,000 in debt at current IFF rates and terms. .
Please note that this letter is not a commitment to lend or a preapproval. Any loan to YWCA
Elgin would be subject to full IFF tnderwribng and approval by IFF's loan committee. IFF did
not review any budget related to the new child care center itself, and evidence of high demand
would be required as part of the underwriting process. IFF has strong interest in helping
nonprofits provide affordable child care to low-income populations, and we wish you success
with the project.
Sincerely, .
Laude Garrett
Loan Program Manager
Nonprofit financial 2nd real estate resources
Where nonprofits come first
ifforg
CAPITAL DEVELOPMENT BOARD
EARLY CHILDHOOD CONSTRUCTION GRANTS
PROJECT TITLE: YWCA Elgin Child Care Expansion
AMOUNT REQUESTED FROM CDB: 5,199.246 million (519,925)=4,679,321
NAME OF APPLICANT: YWCA Elgin
MAILING ADDRESS:
220 East Chicago Street
Erin, IL 60120
TELEPHONE NUMBER: 847.742.7930
FAX NUMBER: 847.742.8217
E-MAIL ADDRESS: imcclendonnvwcaelain.om
APPLICANT FEIN NUMBER: 36-2171177
APPLICANT IDHRNUMBER:
PROJECT CONTACT NAME: Julia A. McClendon
ADDRESS:
220 East Chicago Street
E12in. IL 60120
TELEPHONE:
847.742.7930
E-MAIL ADDRESS:
jmcclendonp wcaelgin.or
PROJECT CONTACT SIGNATURE DATE 11/28/2011
GRANT APPLICANT SIGNATURE DATE 11/28/2011
4 0 6 f 1
I \,--r
YWCA Elgin
Attachment 7
Required Certifications
A. Article of Incorporation
B. Current List of Board of Directors (see attachment 4)
C. Certified Organization Audit/Financial Statements
D. I RS 501 (c) (3)
E. Current Fiscal Year Agency Budget
�•� ���„_ .mil � `
fl L
d° �O THE FOLLOWING AND HERETO ATTACHED 1S A TRUE
COPY OF THE ARTICLES OF IfdCORPOkATION INCLUDING THE LATEST CHANGE
OF REGISTERED AGENT AND REGISTERED OFFICE OF YOUNG WUFiElti' S
CHPISTIAN f:SSUCIATION OF ELLIN, ILLINOIS************X*************x
a.,
n i �1fi
Jlali a�_�� •f�•
UCTGUER o�
,}y
. !4 SECRETARY rJF STATE
L L C-)
of �UILCr
JAM S A. RMSE, SJreimU14 of Skate.
CIO rill to X1101)0111 Mme (prevents Zball ¢o111e--Orcetilig:
11718 tli.1S, a CERTIFICATE.drLly si6n.er1 and n47a,en,v1cd6ed, hlrvi.n-beett,filed.iIL theoffar•c
a'•the Secretary o State, nn the__.__..... ..__. � .............1. D.
/or the of the. ...........___.._._......_._.._..____........_...........__..... --'--._.__.._....__.—._._...............�..._
_.-_�....—._..._......,_.._......................-._.._..- .__......................__...._._.._........_..'-------—'-_._.._..__._...__..._._......_.-_..._............__.........
_
_........_..........._............__.._..__._._,..____...._._._.._.._..__..._................
ruulrr and in accordance toitic t/te provisions of "1tX 11CT COXCHR.,VIXO CORPOli.1TJDXS,"
approved 1p•i.t 18,1872, and i.n farce July 1, 1872,a copy of tchiclL certi•ftcr,.te is hereto attached,
Now, There ore, J, J.dAJh''S A. ROSA', Secretary of State of the Slate of 111in01s, by virtacof
the powers rsnrl.rlmties vested in me by law,do ltereGy eer.if y dh(tt thr-
�.1. {//j�� WC/1-a_P..Ccc� t_!rrc r_. ��ctsl 'l.C';• y.....L_l _. _c::l::,;�.._.•:...........
is a lr.satiy or a.rtiscd Corporatson, nrtder•the hues of phis,State.
lu 'restimorry %V1wreor, J hereto set my h,rnd and currs,: to be
affixed the Gmat Scal of 8140(;,
DoncaL the Ctty of,Slir•i.nl%jrt,,1, 111-Is.....................__............
.......,.
duy of._ 7�a ,.c !'L<.J....._...._...._._-_in the year of ortr
Lord one thousand r l=+ t�kanrl r erZ and tr{�rc�j-•. '........
�~
r
ntul of tirl', inrtepet�uticare of 1-110 U,LLtCtI-Stairs the atLa 1LI67L• ,
' d red.rtnrl.
rOOS> /' � Secretory of S
STATE OF ILLINOIS,
SS. FEL SZO
........__...........County. y
•
To JAMES A ROSE, Secretary of State
JPs, the undersigned,......
r
eilize;ts of the United States, propose to form a corporation under an.✓let of the General✓lssenibly
of the State of Illinois, enlitled "dIn dct concerning Corporations," approued r?pril 18,IS72,and
--F,ZI acts emendatory thereof;and for th.e purpose of such organization we hereby state as folloers,
to•wiE:
Lnzt of such corporation is_t!
.._�.,Q/�i'.�/.f..'.,'_ter._............_...._ _....
L
._.._.............-- -----..._....._...—_.... _......._�...._._.... _
The object for whielz it is formed is
__._._.................._..... ................._.._._..__..._._..._._._...._.....—__...__.._ .._.-_..—_.__.—�_.�......._�...
The management of the aforesaid association for the first year of
corporate exist(nce shall be vested in a board of Seven (7) directors,
and, after t':iat file Me.nagement of the aforesaid association shall be vest-
s ed, in a.boarlof Twenty-o-ne ('61) directors. At the first election of
Directors, seven (7) of said directors shall be elected for a tE{m of one
year, seven for a term of two years and seven for a term of three years,
and 'thereafter seven directors shall be elected each year for a term of 7
three years.
4. The following persons are he selected as the Directors to contlol icx.'`m,anage said CO?-
Oration for the first year of its corpor a a:istenoa,
n:
rr,
b. The location is tiiz the citr o'._....Lf/.�f' 1_. in the County of .
in Iiz State of Illinois, and the postoeice niLdress of office is at No. .,C_..f._o_.._........._._...
.._._...Street,in the said city
SIGNED:
-.._.._..........._..._...--..........
STATE OF ILLINOIS, ;
.......................... ss.
............... ......................
for the Coal anti State afaresaid, do hereby ezr4ify that on
persoartUy uppaarcal before
...................
................
to 7m persoaaZZy known to be the same persons who erccutmd tree forayoing certificate, i7.y&d sever-
nUy ack-rwwlcdgFed that they luzd axemacd the&aaw for ll.w purposes therein set forth.
IN WnivEss WHEREOF, j ha-- - W y zn '6'.
vc nd t hc (d the;df6ty and year above
............
.Notary Pubtle.
i a LLJ
LL
rr
C
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION,ELGIN,ILLINOIS
FINANCLAL STATEMENTS AND
INDEPENDENT AUDITOR'S REPORT
For the Year Ended
June 30, 2011
WSikich.
Certified Public Accountants &Advisors
CONTENTS
Page(s)
INDEPENDENT AUDITOR'S REPORT............................................................................... 3
FINANCIAL STATEMENTS
Statementof Financial Position.......................................................................................... 4
Statementof Activities........................................................................................................ -5-6
Statement of Functional Expenses...................................................................................... 7
Statementof Cash Flows.................................................................................................... 8
Notes to Financial Statements............................................................................................. 9-15
Certified Public Accountants & Business Advisors
S19 k 61 e h® Members of American Institute of
Certified Public Accountants
998 Corporate Boulevard• Aurora, IL 60502
INDEPENDENT AUDITOR'S REPORT
Board of Directors
The Young Women's Christian
Association, Elgin, Illinois
Elgin; Illinois
We have audited the accompanying statement of financial position of The Young Women's
Christian Association, Elgin, Illinois (the Association) as of June 30, 2011, and the related
statements of activities, functional expenses, and cash flows for the year then ended. These
financial statements are the responsibility of the Association's management. Our responsibility
is to express an opinion on these financial statements based on our audit. The prior year
summarized comparative information has been derived from the Association's 2010 financial
statements and, in our report dated October 25, 2010, we expressed an unqualified opinion on
those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used and the
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects;
the financial position of the Association as of June 30, 2011, and the changes in its net assets,
and its cash flows for the year ended, in conformity with accounting principles generally
accented in the United States of America.
LLB
Aurora, Illinois
October 19, 2011
1
FINANCIAL STATEMENTS
THE YOUNG WOMEN'S CHRISTLAN ASSOCIATION,ELGIN,ILLINOIS
STATEMENT OF FINANCIAL POSITION
June 30,2011
(With Summarized Financial Information for June 30,2010)
2011 2010
ASSETS
Cash and cash equivalents $ 12,837 $ 90,552
Endowment investments 865,508 869,913
Accounts receivable 246,813 156,607
Prepaid expenses 11,835 13,461
Land,buildings, equipment, and
construction in progress,net of
accumulated depreciation 195,578 169,046
TOTAL ASSETS S 1,332,571 S 11299,579
LIABILITIES
Accounts payable $ 9,876 S 26,050
Accrued vacation 35,006 34,831
Other accrued liabilities 36,334 34,1 l0
Deferred revenue 21,026 -
Loans payable 7,72') 15,611
Total liabilities 109,965 110,602
NET ASSETS
Unrestricted
Undesignated 23,544 65,531
Board-designated for operations 332,586 248;337
Board-designated for endowment 776,139 802,851
Total unrestricted net assets 1,132,269 1,116,719
Temporarily restricted 11,926 18,268
Permanently restricted 78,411 53,990
Total net assets 1,222,606 1,188,977
TOTAL LIABILITIES AND NET ASSETS S 1,332,571 S 1,299,579
See accompanying notes to financial statements.
-4 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIA'T'ION,ELGIN, ILLINOIS
STATEMENT OF ACTIVITIES
For the Year Ended.tune 30,201 1
(With Summarized Financial Information for the Year Graded,1une 30,2010)
Temporarily Permanently
Unrestricted Restricted Restricted 2011 2010
REVENUE,GAINS,AND OTl•IER SUPPORT
Public support
United Way $ - $ 50,000 $ - $ 50,000 $ 72,218
United Way corporate employee contributions 189 - - 189 33
Contributions 21,857 11,399 24,421 57,677 23,981
Foundation grants 37,500 10,000 - 47,500 57,690
Special events 55,693 - - 55,693 59,320
Total public support 115,239 71,399 24,421 211,059 213,242
Grants from government agencies
Federal - 429,137 - 429,137 549,301
State - 438,705 - 438,705 325,654
Local - 37,500 - 37,500 10,000
Total grants from government agencies - 905,342 - 905,342 884,955
Otber income
Program activity fees 61,946 - - 61,946 86,894
Membership fees 870 - - 870 1,375
Rental fees 10,569 - - 10,569 13,841
Investment income 35,827 - - 35,827 28,357
Merchandise sales 1,879 - - 1,879 1,196
Miscellaneous 3,380 - - 3,380 1,248
Gain on disposal of fixed assets - - - - 225
Gain(loss)on sale of investments 35,131 - - 35,131 (4,006)
Unrealized gaits on investments 18,454 - - 18,454 88,224
Total other income 168,056 - - 168,056 217,354
Subtotal revenue,gains,and other support 283,295 976,741 24,421 1,284,457 1,315,551
- 5 -
Temporarily Permanently
Unrestricted Restricted Restricted 201( 2010
REVENUE,GAINS,AND OTHIFR SUPPORT(Continued)
Net assets released From restrictions
Satisfaction of.program restric tions $ 983,083 $ (983,083) $ _ $ - $ -
Tool revenue,gains,and other support 1,266,378 (6,342) 24,421 1,284,457 1,315,551
EXPENSES
Program services
Community wellness 62,078 - - 62,078 68,784
Adult education and family literacy 456,231 - - 456,231 440,216
Youth services 475,746 - - 475,746 501,000
Women's Leadership 14,100 - - 14,100 9,001
Young Women's Leadership Scholarship 2,001 - - 2,001 2,000
Total program services 1,010,156 - - 1,010,156 1,021,001
Supporting services
Administrative 107,433 - - 107,433 127,325
Fundraising 127,609 - - 127,609 144,361
Computer lab 5,630 - - 5,630 7,957
Total supporting services 240,672 - - 240,672 279,643
Total expenses 1,250,828 - - 1,250,828 1,300,644
CHANGE IN NET ASSETS 15,55() (6,342) 24,421 33,629 14,907
NF.TASSETS,BEGINNING OFYEAR 1,116,719 18,268 53,990 1,188,977 1,174,070
NET ASSETS,END Of YEAR $ 1,132,269 $ 11,926 $ 78,411 $ 1,222,606 $ 1,188,977
See accompanying Motes to financial statements.
- 6-
I'I41S YOUNG WOMEN'S(:11111SI'IAN ASSOCIATION,ELGIN,ILLINOIS
STATE ENT OR FUNCTIONAL EXPENSES
For the Year Ended.pine 30,2011
(Willi Snnnant4r-ed Financial Inforntnlion for the Year Faided,tune 30,2010)
PROGRAM SERVICES_ SUPPORTING SERVICES
Adult Yount;Women's
Community Eduention and Yorrlh Women's Leadership Fnnd Computer
Wellness Family Literacy Services Leadership Scholarship Tolol Adminislralive Raising Iatb Total 2011 211111
SALARIES AND RELATED EXPENSES
Salaries $ 22,991 $ 336,153 $ 310,446 $ 7,478 $ S 677,068 $ 60,138 .$ 85,905 $ 1,029 $ 147,072 $ 824,140 fi 803,887
Payroll taxes ),759 25,716 23,749 572 51,796 4,693 6,571 79 11,343 63,139 61,462
Employee benefits 1,520 20,536 25,358 740 48,154 5,038 4,540 68 9,646 57,800 49,546
Unemployment expenses _ 569 9,344 8,697 72 18,682 952 1,538 25 2,515 21,197 15,537
Total salaries and rclalcd expunscs 26,839 391,749 368,250 8,862 _ 795,700 711,821 98,554 1,201 170,576 966,276 930,432
EXPENSES
Program materials and activities 108 6,824 9,789 48 16,769 147 5,652 5 5,804 22,573 30,511
Food 15 6,012 2,335 8,362 - 7,578 - 7,578 15,940 60,062
office expense 196 1,670 2,335 58 1 4,260 349 1,001 306 1,656 5,916 11,648
Courcrence and Irainiog 11 3,474 444 849 4,778 1,061 - I 1,062 5,840 5,311
Proressinual dues and memhcrships - 205 153 358 175 360 535 893 518
Transportation and travel 944 12,594 13,538 460 - 160 13,998 9,839
Merchandise cost - 205 - 205 567 567 772 320
Rental expense 21 144 206 - 371 81 41 122 493 684
Proicssionnl services 337 12,016 15,276 445 28,074 8,116 4,680 1,393 14,189 42,263 47,778
Utilities and telephone 17,553 12,454 14,609 24 44,640 2,015 1,101 1,299 4,415 49,055 52,942
Insurance 2,142 11,873 19,473 144 33,632 3,884 1,817 185 5,886 39,518 43,375
Iluilding services and supplies 6 375 4,343 5,485 - 16.203 686 115 320 1,121 17,324 23,872
Repairs and mnituenance 1,533 4,189 3,669 170 9,567 1,715 1,069 569 3,353 12,920 22,447
Depreciation 6,709 5,805 13,743 185 26,442 1,457 1,418 339 3,214 29,656 30,166
Interest - 878 878 - - - 878 3,086
Regionnl YWCA assessment - 8,103 8,103 8,103 3,832
I'mi nuimml paintingnnd advertising 16 107 97 841 1,061 230 3,106 1 3,337 4,398 4,897
Endowinunt service charge - 6,329 - 6,329 6,329 7,414
Scholarship - - 2,000 2,(100 - - 2,000 2,000
Miscellaneous 238 214 2,733 133 3,318 1,804 550 11 2,365 5,683 3,510
'total expenses 35,239 64,482 107,496 5,238 2,11(11 214,456 36,612 29,055. 4,429 711,1196 284,552 370,212
fU'I'A1.hIJNC'I'IONA1.IsXl'1?NSIiS S 42,1178 $ 456,231 S 475746 $ 14,1110 5 2,001 S 1,0111,15( $ 1117,433 $ 127,6119 $ 5,6311 $ 24D 672 $1 250,828 $=I 300,644
See accompanying notes to financial Statements.
- 7 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION,ELGIN,ILLINOIS
STATEMENT OF CASH FLOWS
For the Year Ended June 30,2011
(With Summarized Financial Information for the Year Ended June 30,2010)
2011 2010
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets S 33,629 $ I4,907
Adjustments to reconcile change in net assets
to net cash from operating activities
Depreciation 29,656 30.166
Realized(gain)loss on sale of investments (35,131) 4,006
Unrealized gain on investments (18,454) (88,224)
Gain on disposal of land,buildings, and equipment - (225)
Change in assets and liabilities
(Increase)decrease in
Accounts receivable (90,206) (67649)
Prepaid expenses 1;626 (444)
Increase(decrease)in
Accounts payable (16,174) 15,600
Accrued vacation 175 (359)
Other accrued liabilities 2,224 (10,282)
Deferred revenue 21,026
Total adjustments (105.258) (56,411)
Net cash from operating activities (71,629) (41,504)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of land,buildings,equipment,and construction in progress (56.188) (26,115)
Proceeds from disposal of land,buildings,and equipment - 225
Purchase of endowment investments (337,938) (61,097)
Proceeds from sales of endowment investments 395,928 449,600
Net cash from investing activities 1,802 362,613
CASH FLOWS FROM FINANCING ACTIVITIES
Borrowings on line of credit - 40,000
Pavments on line of credit (285,300)
Payments on loans payable (7.888) (7,440)
Net cash from financing activities (7,888) (252,740)
NET INCREASE(DECREASE)IN
CASH AND CASH EQUIVALENTS (77,715) 68,369
CASH AND CASH EQUIVALENTS,BEGrNNING OF YEAR 90,552 22.183
CASH AND CASH EQUIVALENTS,END OF YEAR S 12,837 S 90,552
SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION
Cash paid during the year for interest S 921 S 1,109
See notes to accompanying financial statements.
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION,ELGIN,ILLINOIS
NOTES TO FINANCIAL STATEMENTS
June 30,2011
1.
NATURE OF ACTIVITIES
The Young Women's Christian Association, Elgin, Illinois (the Association) is an Illinois
not-for-profit corporation that provides social services for families with an emphasis on
women and children.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Cash and Cash Equivalents
For purposes of the statement of cash flows, the Association considers all of its general
savings accounts, money market accounts, and highly liquid investments with an initial
maturity of three months or less to be cash equivalents.
Accounts Receivable
Accounts receivable are recorded at the amount the Association expects to collect from
grantor agencies within one year. The Association does not assess any finance charges on
its receivables and no allowance for doubtful accounts is considered necessary.
Receivables are written off when they are deemed uncollectible by management.
Endowment Investments
Investments in equity securities with readily determinable fair values and all investments
in debt securities with readily determinable fair values are carried at fair value in the
Association's statement of financial position. The Association's money market accounts
and certificates of deposit are classified as investments in the attached statement of
financial position. Realized and unrealized investment gains, losses, and income are
reported in the Associations statement of activities. The Association follows
authoritative guidance issued by the Financial Accounting Standards Board (FASB)
which requires expanded disclosures including the major category for debt and equity
securities in the fair value hierarchy table which are determined on the basis of the nature
and risks of the investments.
Deferred Revenue
Deferred revenue represents grant funds obligated but not yet earned as of August 31,
2011.
- 9 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION,ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Contributions
Contributions are recorded as unrestricted, temporarily restricted, or permanently
restricted support depending on the existence andfor nature of any donor restrictions.
Contributions are reported as temporarily restricted support and are then reclassified to
unrestricted net assets upon expiration of the time restriction or when purpose restrictions
are met. Contributions are considered to be available for unrestricted use unless
specifically restricted by the donor.
Net Assets
The Association reports information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily restricted net
assets, and permanently restricted net assets. Unrestricted net assets consist of both net
assets that are not subject to donor-imposed stipulations and amounts designated by the
Board for future purposes. Permanently restricted net assets consist of investments in
perpet'.iity the income from which is expendable to support the programs of the
Association.
Functional Expenses
Expenses are charged to each program based on direct expenditures incurred. Support
costs are allocated to programs based on the amount of time spent on each program by
support staff, the amount of space occupied by the program, and the amount of space
utilized in program brochures. The costs of providing the various programs and other
activities have been summarized on a functional basis in the statement of activities.
Fair Value Measurements
The Association follows authoritative guidance issued by FASB which defines fair value,
establishes a framework for measuring fair value by providing a hierarchy used to
classify the source of the information measuring fair value, and expands disclosures
about fair value measurements. Assets and liabilities carried at fair value are classified
and disclosed in one of the following categories:
Level 1: Quoted market prices in active markets for identical assets or liabilities.
Level 2: Observable market based inputs or unobservable inputs that are
corroborated by market data.
Level 3: Unobservable inputs that are not corroborated by market data.
- 10 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN,ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
2. SUMiM[ARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Use of Estimates
The preparation of financial statements in conformity with accounting principles
generally accepted in the United States of America requires management to make
estimates and assumptions that affect the reported amounts of assets and liabilities and
disclosures of contingent assets and liabilities at the date of the financial statements and
the reported amounts of revenues and expenses during the reporting period. Actual
results could differ from those estimates.
Prior Year Information
The financial statements include certain prior year summarized comparative information
in total but not by net asset class. Such information does not include sufficient detail to
constitute a presentation in conformity with accounting principles generally accepted in
the United States of America. Accordingly; such information should be read in
conjunction with the Association's financial statements for the year ended June 30, 2010,
from which the summarized information was derived.
Reclassifications
Certain reclassifications have been made to prior year amounts to conform to the current
year presentation.
3. ENDOWMENT INVESTMENTS
Endowment investments include permanently restricted donor gifts and board-designated
funds functioning as endowment funds. Investments consist of money market funds;
certificates of deposit; and mutual funds. The money market funds and certificates of
deposit are valued at cost which approximates fair value. The mutual funds are stated at
fair value as determined by quoted market price.
Fair Value Cost
Monev market $ 41,953 $ 41,953
Certificates of deposit 78,847 79,002
Fixed income mutual funds 532,853 519;119
Domestic equity mutual funds 107,253 104,471
International equity mutual funds 38;717 36,426
Hybrid mutual funds 43,218 43,459
Commodity mutual funds 22,667 16,127
TOTAL $ 865,508 $ 840,557
- 11 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION,ELGIN,ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
3. ENDOWMENT INVESTMENTS (Continued)
Fair value measurements recorded on a recurring basis at June 30,2011 were as follows:
Quoted Prices Significant
in Active Other Significant
Markets for Observable Unobservable
Identical Assets Inputs Inputs
(Level l) (Level 2) (Level 3) Total
Money market $ 41,953 $ - $ - $ 41,953
Fixed income funds 532,853 - - 532,853
Domestic equity funds 107,253 - - 107,25'
equity
funds 38,717 - - 38,717
Hybrid mutual funds 43,218 - - 43,218
Commodity funds 22,667 - - 22,667
TOTAL INVESTMENTS
AT FAIR VALUE $ 786,661 $ - $ - 786,661
Certificates of deposit's 78,847
TOTAL INVESTMENTS S 865,508
*Certificates of deposit are recorded at cost and are not based on Level 1, 2, or 3 inputs.
4. LAND, BUILDINGS, AND EQUIPMENT
Land, buildings, and equipment consisted of the following at June 30,2011:
Land S 30,000
Buildings 720,582
Building improvements 398,735
Construction in progress 50,000
Furniture and fixtures 232,511
Vehicles 120,431
Subtotal 1,552,259
Accumulated depreciation (1,356,681)
TOTAL S 195,578
Depreciation expense for the year ended June 30, 2011 was$29,656.
- 12 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION,ELGIN,ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
5. NOTES PAYABLE
Promissory Note
On May 4, 2007, the Association obtained a fixed rate promissory note at 7.54%, secured
by equipment, payable in monthly principal and interest installments of $734 through
May 4, 2012. Interest expense for the year ended Jane 30, 2011 was $878.
Maturities on the note are as follows:
2012 $ 7,723
TOTAL $ 7,723
6. RETIREMENT PLAN
The Association maintains a defined contribution retirement plan with the National Board
of the YWCA of the USA acting as trustee for the plan. To be eligible, employees must
be under 59 years of age and work at least 1,000 hours per year. Participation in the plan
for employees meeting the aforementioned requirements is mandatory after two years of
employment. All contributions are funded on a current basis. The total contribution by
the Association for the year ended June 30,2011 was $39,691.
7. RELATED PARTIES
The Association is related to the YWCA of the USA through common affiliation. The
Association is also a regional affiliate of the YWCA Great Lakes Alliance. The
Association incurred dues to the YWCA Great Lakes Alliance in the amount of$8,103
during the year ended June 30, 2011.
8. TAX EXEMPT STATUS
The Association is exempt from income taxes under Section 501(c)(3) of the Internal
Revenue Code and similar provisions for state tax law. Accordingly, no provision for
income tax expense is included in the accompanying financial statements.
The Association follows authoritative guidance issued by FASB that clarifies the
accounting for uncertainty in income taxes recognized in an entity's financial statements
and prescribes a recognition threshold of more-likely-than-not to be sustained upon
examination. Measurement of the tax uncertainty occurs if the recognition threshold has
not been met. This guidance also addresses derecognition, classification, interest and
penalties, disclosure, and transition.
- 13 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION,ELGIN,ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
8. TAX EXEMPT STATUS (Continued)
The Association conducts business solely in the U.S. and, as a result, files information
returns for U.S. and Illinois. In the normal course of business, the Association is subject
to examination by taxing authorities. The Association's information returns for years
subsequent to fiscal 2007 are open, by statute, for review by authorities. However, at
present, there are no ongoing income tax audits or unresolved disputes with the various
tax authorities that the Association currently files or has filed with.
9. CONTINGENCIES
The Association receives significant financial assistance from several governmental
agencies in the form of grants. The disbursement of funds received under these programs
generally requires compliance with terms and conditions specified in the grant
agreements and are subject to audit by grantor agencies. Any disallowed claims resulting
from such audits could become a liability to the Association. However, management
believes that any such disallowed claims would not have a material effect on the financial
statements or the overall financial position of the Association as of June 30, 2011.
10. EINrDO'vNI LENT
The Association's endowment consists of both donor-restricted and board-designated
endowment funds. As required by accounting standards generally accepted in the United
States of America, net assets associated with endowment funds are classified and reported
based on the existence or absence of donor-imposed restrictions.
The Board of Directors of the Association has interpreted the Uniform Prudent
Management of Institutional Funds Act (UPMIFA) as requiring the preservation of the
historic dollar value of the original gift as of the gift date of the donor-restricted
endowment funds, absent explicit donor stipulations to the contrary. As a result of this
interpretation, the Association classifies as permanently restricted net assets (a) the original
value of gifts donated to the permanent endowment, (b) the original value of subsequent
gifts to the permanent endowment, and (c) accumulations to the permanent endowment
made in accordance with the direction of the applicable donor gift instrument at the time
the accumulation is added to the fund. The remaining portion of the donor-restricted
endowment fund that is not classified in permanently restricted net assets is classified as
temporarily restricted net assets until those amounts are appropriated for expenditure by the
Association in a manner consistent with the standard of prudence prescribed by UPMIFA.
- 14 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
10. ENDOWMENT(Continued)
The Association has adopted investment and spending policies for endowment assets that
attempt to provide a predictable stream of funding to programs supported by its endowment
while seeking to maintain the purchasing power of the endowment assets. The endowment
assets are invested in accordance with predetermined asset allocation and performance
benchmarks. To satisfy its long-term rate-of-return objectives, the Association relies on a
total return strategy in which investment returns are achieved through both capital
appreciation (realized and unrealized) and current yield (interest and dividends). The
Association's spending policy provides that only the income from endowments may be
used according to donor-imposed restrictions.
Endowment net asset composition by type of fund as of June 30, 2011:
Temporarily Permanently
Unrestricted Restricted Restricted Total
Donor-restricted S - $ - $ 78,411 S 78,411
Board-designated
for endowment 776,139 - - 776,139 ..
TOTAL
ENDOWMENTS S 776,139 S - $ 78,411 S 854,550
During the year ended June 30,2011,the Association had the following endowment related
activities:
Temporarily Permanently
Unrestricted Restricted Restricted Total
Endowment net assets,
beginning of year S 802,851 S - S 53,990 $ 856,841
Investment return:
Interest and dividends 44,281 - - 44.281
Net appreciation(realized
and unrealized) 53,585 - - 53,585
Total investment return 97,866 - - 97,866
Contributions to perpetual
endowment - - 24,421 24,421
Appropriation of endowment
assets for expenditure (124,578) - - (124,578)
ENDOWMENT FUNDS,
END OF YEAR S 776,139 S - S 78,411 S 854,550
- 15 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCI_ATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
11. SUBSEQUENT EVENTS
The Association has evaluated subsequent events through October 19, 2011, which was the
date that these financial statements were available for issuance, and determined that there
were no significant nonrecognized subsequent events through that date.
- 16 -
1+ �Department ol'the Treasure•
IRInternal Revenue Service
F.Q. Box 2508 In reply refer to: 0248323016
Cincinnati OH 45201 Sep . 15 , 2011 LTR 4168C EO
36-2171177 000000 00
00014740
BODC: TE
YOUNG WOMEN& CHRISTIAN ASSOCIATION
OF ELGIN ILL
220 E CHICAGO ST
ELGIN IL 60120-6503
Y
1956
Employer Identification Number : 36-2171177
Person to Contact: Yvette Davis
Toll Free Telephone Number : 1-877-829-5500
Dear Taxpayer:
This is in response to your Sep . 06, 2011 , request for information
regarding your tax-exempt status.
Our records indicate that you were recognized as exempt under
section 501(c) (3) of the Internal Revenue Code in a determination
letter issued in August 1942.
Our records also indicate that you are not a private foundation within
the meaning of section 509Ca) of the Code because you are described in
section 509Ca) (2) .
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises , transfers , or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
Please refer to our website www.irs.gov/eo for information regarding
filing requirements. Specifically, section 6033(j) of the Code
provides that failure to file an annual information return for three
consecutive years results in revocation of tax-exempt status as of
the filing due date of the third return for organizations required to
file . We will publish a list of organizations whose tax-exempt
status was revoked under section 6033(j) of the Code on our website
beginning in early 2011 .
If you have any questions , please call us at the telephone number
shown in the heading of this letter .
Sincerely yours ,
S. A. Martin , Operations Manager
Accounts Management Operations
YWCA Elgin
Approved Budget
For the year Ended June 30,2012
REVENUES
Public Support
United Way campaign 50,000
Fund development projects 71,530
Contributions 37,840
Foundation grants 118,500
Government Grants
Federal government grants 150,389
State government grants 679,063
Local government grants 30,000
Other Revenue
Program fees 61,400
Membership fees 1,500
Rental fees 12,910
Miscellaneous revenue 4.935
Investment&interest income 40.725
Investment reserves 37,044
Total Revenues 1,295,836
EXPENSES
Salaries&Benefits
Salaries 864,685
Payroll taxes 66,154
Employee benefits 59,453
State unemployment insurance 27,042
Other Expenses
Program expenses 22;350
Food 19,590
Promotional expense 3,895
Office expense 7,448
Conferences&training 6,850
Professional dues& memberships 1,065
Transportation 10,730
Rentexpense 156
Professional services 25,537
Utilities&communication 55,550
Insurance 39,477
Building services&supplies 19,426
Repairs&maintenance 17,310
Interest expense 7,800
YWCA Regional Investment Assessment 8,622
Depreciation expense 23,426
Miscellaneous expense 9,270
Total Expenses 1,295,836
NET SURPLUS/(DEFICIT)
y T 1(�S Department of tier Creasun
j [� Internal Revenue`orrice
P.O. Box 2508 In reply refer to : 0248323016
Cincinnati OH 45201 Sep . 15 , 2011 LTR 4168C E0
36-2171177 000000 00
00014740
BODC: TE
i
I
YOUNG WOMENS CHRISTIAN ASSOCIATION
OF ELGIN ILL
220 E CHICAGO ST
ELGIN IL 60120-6503
15S6
Employer Identification Number : 36-2171177
Person to Contact : Yvette Davis
Toll Free Telephone Number : 1-877-829-5500
Dear Taxpayer :
This is in response to your Sep . 06 , 2011 , request for information
regarding your tax-exempt status .
Our records indicate that you were recognized as exempt under
section 501(c) (3) of the Internal Revenue Code in a determination
letter issued in August 1942.
Our records also indicate that you are not a private foundation within
the meaning of section 509(a) of the Code because you are described in
section 509(a) (2) .
Donors may deduct contributions to you as provided in section 170 of
the Code . Bequests , legacies, devises , transfers , or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106 , and
2522 of the Code .
Please refer to our website www. irs . gov/eo for information regarding ,
filing requirements . Specifically, section 6033(j ) of the Code
provides that. failure to file an annual information return for three
consecutive years results in revocation of tax-exempt status as of
the filing due date of the third return for organizations required to
file . We will publish a list of organizations whose tax-exempt
status was revoked under section 6033(j) of the Code on our website
beginning in early 2011 .
If you have any questions , please call us at the telephone number
shown in the heading of this letter .
Sincerely yours ,
S. A. Martin , Operations Manager
Accounts Management Operations
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the CITY and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute this Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of this Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City, the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.30l(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing,and Urban Development Act of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259, and implementing regulations at 24 CFR Part 107;
Page 14 of 19
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), .as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title 11 and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, and the implementimg regulations at 24 CFR Part 42, as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders; or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
Page 15 of 19
under Title I of the ACT: or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph (1) above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT's workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation, and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (A);
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days
after receiving notice under subparagraph (D)(2) from an employee or otherwise
receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph (D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (A), (B), (C), (D), (E) and(F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
Page 16 of 19
12. In regards to lobbying, the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than $100,000 for each such failure.
Page 17 of 19
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the CITY and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
-action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute this Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of this Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City, the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and -activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259, and implementing regulations at 24 CFR Part 107;
Page 14 of 19
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title 11 and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of.flood hazards and Executive Order
11738 relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement (EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT-or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against-properties owned and occupied
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
Page 15 of 19
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1) above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT's'workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days
after receiving notice under subparagraph (D)(2) from an employee or otherwise
receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (A), (B), (C), (D), (E) and(F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
Page 16 of 19
12. In regards to lobbying, the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than$100,000 for each such failure.
Page 17 of 19
- r
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant.Program of the CITY. The undersigned also agrees there shall be no discrimination against
any employee who is employed in carrying out work from the assistance received from the CITY and
HUD, or against any applicant for such employment,because of race, color, religion, sex, age or national
origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection
for training,including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining
the compliance of contractors and subcontractors with the equal opportunity clause and the rules,
regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require
for the supervision of such compliance, and will otherwise assist the CITY and HUD in the
discharge of primary responsibility for securing compliance.
(5) ' It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor,the CITY or HUD.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the CITY, or
HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in
part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until
satisfactory assurance of future compliance has been received; and refer the case to HUD for
appropriate legal proceedings.
Page 18 of 19
SUB-RECIPIENT: The YWCA of Elgin
220 East Chicago Street, Illinois 60120
BY: C�,
Juli A. cClendon
Exec * Director
DATE: /)-
ATTEST: V "l
Page 19 of 19