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13-24
Resolution No. 13-24 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE HOUSING AUTHORITY OF ELGIN FOR THE INSTALLATION OF ENERGY EFFICIENT EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with the Housing Authority of Elgin for the installation of energy efficient equipment, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: February 27, 2013 Adopted: February 27, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk jl AGREEMENT BETWEEN THE CITY OF ELGIN AND THE HOUSING AUTHORITY OF ELGIN This AGREEMENT is entered into as of the 27th day of February , 2013, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or "CITY") and the HOUSING AUTHORITY OF ELGIN, a public housing agency established under the United States Housing Act of 1937 and a municipal corporation established under the Illinois Housing Authorities Act, 310 IL,CS 10/1 et seq. (hereinafter called "SUB-RECIPIENT"), having a principal place of business at 120 South State Street, Elgin, Illinois 60123. I. RECITALS A. CITY has applied for Community Development Block Grant funds (hereinafter referred to as "CDBG funds") from the United States Department of Housing and Urban Development (hereinafter called "HUD") as provided by the Housing and Community Development Act of 1974, as amended(P.L. 93-383) (hereinafter called"ACT"). B. CITY has amended Program Year 2012-2013 Annual Action Plan to make funds available to additional sub-recipients. C. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds allotted to CITY for distribution to SUB-RECIPIENT. D. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective powers to enter into such agreements, as those powers are defined in the Illinois Constitution and applicable statutes. H. SCOPE OF THE PROJECT A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided for herein, and those previously defined in the application and project description dated December 12, 2012, submitted by the SUB-RECIPIENT entitled "HA-ECO Energy Efficient Equipment Replacement', a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The SUB-RECIPIENT was awarded a grant for Fiscal Year(FY) 2012-2013. B. All funding provided to SUB-RECIPIENT shall be used solely to offset the costs involved to make Housing Authority of Elgin sites more energy efficient through the purchase and replacement of energy star light bulbs, water saving toilets and energy star hot water heaters at the agency's main building, located at 120 South State Street, Elgin, Illinois, and properties located at 311/314 Washington Street, 951 Elizabeth Street, 252 Illinois Avenue, 320 Watch Court, 270/280 Norman Nelson Court, 621 Wing Street, and 583-591 Clifford and Owasco Avenues. About 2,078 low and moderate-income clients of the agency will benefit from the SUBRECIPIENT's program in its 2012-2013 fiscal year. The subject building will serve 100 percent low and moderate income persons as defined by 24 CFR 570.208 (a) (2) (i) (A). Such funding shall be used only for purchase and replacement of energy star light bulbs, water saving toilets and energy star hot water Page 1 of 19 heaters, and other costs associated with the above activity as are consistent with the scope and intent of the PROJECT and are pre-approved by CITY staff. C. The SUB-RECIPIENT shall comply with administrative and procurement requirements as applied to the Community Development Block Grant program in accordance with 24 CFR 85: 1. The Bid Specifications shall include all specifications and pertinent attachments and shall define the items or services in order for the bidder to properly respond. 2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's Community Development Department for staffs approval prior to advertising in a local newspaper and the Dodge Construction News. 3. The SUB-RECIPIENT shall include in the invitation for bids, the statement "Minorities and women contractors are encouraged to submit bids." The SUB- RECIPIENT shall purchase a l" x 3" space in the Dodge Construction News Classified Section specifically inviting Minority Business Entity/Women Business Entity(MBE/VIBE) firms to submit bids. 4. All bids will be publicly opened at the time and place prescribed in the invitation for bids. 5. The SUB-RECIPIENT shall provide the City's Community Development Department with a copy of the classified advertisement and the results from the bid opening. 6. The contract award will be awarded, in writing, to the lowest responsive and responsible bidder. Any or all bids may be rejected, if there are sound documented reasons. D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing Wage Rates as applied to the Community Development Block Grant Program in accordance with Title 29 of the Code of Federal Regulations, Part 5: 1. After the start of the described work, the SUB-RECIPIENT shall provide to the City's Community Development Department staff, weekly reports of the contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall conduct employee interviews of the contractor and/or subcontractors at the job site. 2. Originals of all documents required for compliance with the Federal Labor Standards shall be supplied to the City's Community Development Department. 3. SUB-RECIl'IENT shall erect a sign in a prominent place at the job site crediting the City of Elgin and HUD for funding of the PROJECT by including the following statement: "Funding for the Project has been provided, in part, by the City of Elgin from the U.S. Department of Housing and Urban Development's Community Development Block Grant Program." Page 2 of 19 S j E. Quarterly Progress Reports 1. The SUB-RECIPIENT shall provide a Quarterly Progress Report to the CITY each quarter, reporting on the status of the PROJECT in relation to the Project Implementation Schedule. The quarterly progress reports shall begin upon the signing of this Agreement, and be based on the CDBG program year, beginning on June Is' and ending on May 3151 of the following year. The quarterly progress report shall be submitted until the completion of the project or until directed to discontinue such reports in writing by the CITY. 2. Quarterly progress reports shall be due on the I O b day of the month following, the end of the quarter, for the previous quarter's activities. 3. The SUB-RECIPIENT shall use a form provided by the Community Development Department and shall include all required information about the number of clients served each quarter (by race, income, and the number of female headed households). F. Request for Payment 1. The SUB-RECIPIENT shall provide the City's Community Development Department, prior to the start of construction, with an itemized list of all estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate form BLR-283 or equivalent) shall show expected quantities and unit prices for each item. 2. Request for payment shall be submitted on a timely basis. Each request for payment sent to the CITY shall be accompanied by said payment estimate form signed by the SUB-RECIPIENT'S authorized representative and showing the work completed. Changes to items on the pay estimate form must be authorized, in writing, by the SUB-RECIPEINT (on a State of Illinois Request for Approval of Change in Plans Form BLR-228 or equivalent), and a copy of such authorization shall be submitted to the City's Community Development Department before payment pursuant to such changes is made. G. Prior to the expenditure of CDBG funds, the SUB-RECIPIENT shall meet with the City's Community Development Department staff to establish acceptable documentation and guidelines regarding requests for payment for the activities described in the Scope of Work. No payment of CDBG funds will be made by the CITY without the required documentation. H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. Any such program income shall be returned to the CITY. Written request for an exception to this section must be made in writing to the CITY's Community Development Department. Such request shall describe why the SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will undertake with the funds, and how the SUB-RECIPIENT will report income and expenditures to the CITY. A written response to the request will be provided to the SUB- RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT shall comply with the requirements set forth at 24 CFR 570.504. By way of further Paae 3 of 19 1- limitations, to the extent any such income is used during the Agreement period for activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to the CITY at the end of this Agreement period. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the CITY. III. AMOUNT AND TERMS OF GRANT A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking to perform the PROJECT, a maximum of$60,000 (hereinafter "Grant Funds"), to be paid in the manner set forth herein at Section VII. B. This PROJECT shall be identified by the following project and account numbers: Project No. 154855 and Account No. 230-0000-791.93-36 in the amount of $60,000, which identifying numbers shall be used by SUB-RECIPIENT on all payment requests. C. In the event the services identified in Section II, Scope of the Project of this Agreement or other eligible services for low and moderate income individuals and households are no longer provided at the SUB-RECIPIENT's main building, located at 120 South State Street, Elgin, Illinois, and properties located at 311/314 Washington Street, 951 Elizabeth Street, 252 Illinois Avenue, 320 Watch Court, 270/280 Norman Nelson Court, 621 Wing Street, and 583-591 Clifford and Owasco Avenues, due to actions by the SUB- RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S. Department of Housing and Urban Development or the CITY for project activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and portion of each year remaining on the ten-year useful life of the facility improvements. The ten-year compliance period shall begin on the commencement date of this Agreement. This provision shall not be construed as limiting the CITY from asserting any claims against the SUB-RECIPIENT, for the breach of any other terms of this Agreement. D. Upon project completion as specified in Section II, Scope of the Project, any remaining CDBG project funds shall be available for reallocation by the CITY to another eligible CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible activities. E. A minimum of 51 percent of the persons served on an annual basis shall be at or below 80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for the CDBG funds provided for herein. Said income levels shall be updated and revised annually to conform to levels set by the U. S. Department of Housing and Urban Development. Failure to meet the aforementioned minimum 51 percent threshold shall require SUB-RECIPIENT to reimburse the CITY for funds expended, in whole or in part, for project activities. F. Changes in the scope of services, budget, or method of compensation contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by the SUB-RECIPIENT and CITY. Page 4 of 19 IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds. B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations promulgated to implement the ACT. C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an environmental review and (2) complete certifications showing equal employment opportunity compliance including equal employment opportunity certification with reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof. D. SUB-RECIPIENT, in performing under this Agreement, shall: 1. Not discriminate against any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice: and 2. Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action in- cluding, but not limited to the following: Employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions of this Agreement. SUB-RECIPIENT agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non-discriminatory clause. F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations, including but not limited to those regarding a direct or indirect illegal interest on the part of any employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made pursuant to this Agreement. G. SUB-RECIPIENT hereby warrants and represents that neither the PROJECT, including but not limited to any funds provided pursuant thereto, nor any personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of Chapter 15 of Title 5, United States Code, referred to as the Hatch Act. H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred, in relation to the PROJECT, and shall prepare and submit quarterly progress reports which describe the work already performed and anticipated during the remaining time of the PROJECT. Upon fifteen(15) days notice from the CITY, originals or certified copies of all time sheets, billings, and other documentation used in the preparation of said Page 5 of 19 progress reports shall be made available for inspection, copying, or auditing by the CITY at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois. L SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the CITY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUB-RECIPIENT relating to its performance under this Agreement. J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect the performance of this Agreement. Without limiting the foregoing, the SUB-RECIPIENT shall comply with the regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto and incorporated herein by this reference. K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement expires. L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds is used to meet the benefit of low and moderate income persons as defined by HUD, for a period of 10 years after the commencement of this Agreement. M. If during the 10 year period after the commencement of this Agreement, the SUB- RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds, then the SUB- RECIPIENT will reimburse the CITY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property in accordance with 24 CFR 570.503(b)(8) and 24 CFR 570.505. V. RIGHTS TO SUBCONTRACT A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the PROJECT to such engineers, architects, independent land use consultants, professional land planner, construction contractors or other entities as SUB-RECIPIENT shall deem appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT. B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance with 24 CFR Part 570.200(d)(2) and Part 85.36. VI. SUB-RECIPIEN'T'S AUTHORIZATION TO ACCEPT PROPOSALS A. After the CITY has received notification that funds for the PROJECT have been released by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any subcontractor for the PROJECT. Page 6 of 19 VII. BILLING PROCEDURE A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall comply with the following requirements: 1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on a form provided by the CITY; 2. Any claim for advancement of CDBG funds shall be limited to an amount necessary for SUB-RECIPIENT to meet specific cash requirements for the PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working days of receipt by SUB-RECIPIENT; 3. Any request for reimbursement or advancement pertaining to work under contracts from the SUB-RECIPIENT shall include the following: a. For interim payments to contractors and subcontractors, certification that the work for which payment is requested has been performed and is in place and to the best of SUB-RECIPIENT'S knowledge, information and belief that, the quality of such work is in accordance with the contract and subcontracts, subject to: (i) any evaluation of such work as a functioning PROJECT upon substantial completion; (ii) the results of any subsequent tests permitted by the subcontract; and (iii) any defects or deficiencies not readily apparent upon inspection of the work; and b. For final payment, certification that the work has been performed in a satisfactory manner and in conformance with the contract. 4. Processing of all requests for payment shall be contingent upon the submission of the required documentation by the contractor and subcontractor to the CITY that fully complies with federal labor standards, uniform relocation act or any other applicable federal, state, or local statutes, rules or regulations. 5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other documents representing any accounts payable, in such timely and reasonable manner as both parties shall determine; provided, however, that in no event shall such documents be forwarded to CITY later than twenty-one (21) days after SUB-RECIPIENT'S receipt of such documents. 6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial records by the CITY as required by Title 24 CFR 85. B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim and shall approve such claim for payment following approval by the City's Community Development Department, for compliance with this Agreement and applicable HUD requirements. Page 7 of 19 C. Except as provided for in Section IX and X herein, CITY shall pay all required payments against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT under this Agreement. VIII. ADMINISTRATION AND REPORTING REQUIREMENTS A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations, policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A- 133, as they relate to the acceptance and use of federal funds for the PROJECT. B. SUB-RECIPIENT shall submit all required information to show compliance with applicable laws, rules and regulations, as specified in this Agreement and shall submit to CITY a quarterly progress report no later than the 10th day of the month following the activity being reported. SUB-RECIPIENT shall comply with all reporting and other requirements as specified in Exhibit "B" attached hereto and made a part of this Agreement. C. Relocation of Tenants SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall maintain a separate relocation file for each displaced person/business for at least three years after the project has been completed or the person/business has received final relocation payments, whichever is later. Relocation costs must be paid to any tenant (residential or nonresidential) who occupies any building being acquired and is forced to move without cause. Waiver of rights to relocation costs can only be done by a single family homeowner. D. Management Plan and Operating Budget of the Facility SUB-RECIPIENT shall maintain, and keep current, a management plan and operating budget stating policies governing the operation of the facility and shall keep this plan and budget on file with the CITY. IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT A. During the implementation of the PROJECT, CITY may terminate this Agreement or may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial breach of this Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance by SUB-RECIPIENT of this Agreement. B. During the implementation of the PROJECT, the CITY may suspend payments of Grant Funds, due to use of funds in a manner unrelated to or in breach of this Agreement relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation for a claim, submission by SUB- RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its pursuit of the PROJECT. Page 8 of 19 C. In the event CITY elects to terminate this Agreement or to suspend payments, for any reason stated herein above in paragraph A and B of this Section IX, it shall notify the SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5) working days in advance of any such action and establishing a time and a place for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the CITY, the CITY may withhold payment of the Grant Funds until such time as the violation or breach is remedied. No action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds expended in violation of any of the terms of this Agreement. D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement terminates or is suspended. X. REMEDIES A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorneys fees, damages or any and all other relief or liability arising out of or resulting from or through, or alleged to arise out of, any breach of this Agreement; misuse or misapplication of funds derived pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB- RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action against the CITY, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement. B. In the event of loss of approved Grant Funds for the PROJECT as a result of any violation or breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of HUD, directly or indirectly, by CITY and/or any of its agents or representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds which have previously been provided to sub-recipient pursuant to this Agreement. SUB- RECIPIENT hereby waives and releases CITY from any and all other liability pursuant to any such breach, misuse, misapplication or violation of statutes, rules or regulations. C. In the event HUD, or any other federal agency, makes any claim which would give rise to invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing, providing the full details of the alleged violation. To the extent that any such matter is not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County, Illinois. Page 9 of 19 L D. In addition to any remedies available to the CITY, if CITY has lost or been prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged violation of law or other breach of this Agreement by SUB-RECIPIENT, or if SUB- RECIPIENT otherwise fails to comply with any term of this award or Agreement, the SUB-RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds previously disbursed or allegedly due to the SUB-RECIPIENT. XL TIMELINESS A. Time is of the essence of this Agreement. SUB-RECIPIENT shall meet the schedule deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve within two months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation schedule for approval by the City's Community Development staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds at CITY's discretion. Actions Date 1. Prepare Bid Specification February 15, 2013 2. Bids Solicited February 15, 2013 3. Select Contractor February 28, 2013 4. Construction Begins March 1, 2013 5. Construction Completed March 30, 2013 B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the date of this Agreement. However, in the event of any alterations or additions or of circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the Community Development Director will require additional time for completion of said expenditures, then in that case, the time of completion shall be extended by the Community Development Director by a period of time not to exceed six (6) months. C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause legitimately beyond its control, as determined by the CITY, such that it cannot complete the PROJECT within eighteen (18) months of the date of this Agreement, it shall immediately give written notice to the CITY of the anticipated delay, the reasons therefore and request an extension of time for completion of the PROJECT. CITY's Community Development Director shall consider any such request and shall make a recommendation to CITY's City Council as to whether in his sole discretion he considers such an extension to be reasonable and necessary, under the totality of circumstances to be required for completion of the PROJECT due to the particular circumstances. The CITY's City Council shall act upon the extension request and recommendation of the Community Development Director and notify the SUB-RECIPIENT whether the time extension is granted or denied, and the CITY's intention to exercise the remedies available herein, including but not limited to suspension of further payments. A revised Page 10 of 19 T implementation schedule shall be submitted by SUB-RECIPIENT if an extension is granted by the CITY. XH. MISCELLANEOUS PROVISIONS A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties hereto. There are no other agreements, either oral or implied, between the parties hereto regarding the subject matter hereof. Any proposed change in this Agreement shall be submitted to the other party for prior approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective unless and until such changes are executed, in writing,by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to financial assistance agreements between the CITY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with any such agreements. C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any Grant Funds or claims due or to become due hereunder, without the written approval of the CITY having first been obtained. D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations for the purpose of complying with this Agreement. E. HEADINGS - The section headings of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in construing or interpreting this Agreement. F. The terms of this Agreement shall be severable. In the event any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. G. This Agreement shall not be construed to create a joint venture, partnership, employment or other agency relationship between the parties hereto. H. Venue for the resolution of any disputes or the enforcement of any rights between the parties hereto arising out of or in connection with the terms and provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. Page 11 of 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below. CITY OF ELGIN, an Illinois Municipal Corporation 1 BY: Sean R. Stegall City Manager DATE: ATTEST: Kimberly Dewis City Clerk SUB-RECIPIENT: The Housing Authority of Elgin 120 th State Street, Elgin, Illinois 60123 BY: Damon E. Duncan Executive Director DATE: 2 ATTEST: Page 12 of 19 1 ? EXHIBIT A SUB-RECIPIENT'S CDBG APPLICATION Page 13 of 19 THE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROPOSAL APPLICATION FOR CDBG FUNDING: ENTITLEMENT PROGRAM .;a FISCAL YEAR 2013-2014 JUNE 1, 2013 THROUGH MAY 31, 2014 Organization Name: The Housing Authority of Elgin Project Name: HA-ECO's Energy Efficient Equipment Replacement Project Address: HAE Properties : 311/314 Washington,951 Elizabeth, 252 Illinois, 320 Watch Court, 270/280 Norman Nelson,621 Wing Street, 583/591 Owasco/Clifford, 120 S.State Street Exec Director Name: Damon E. Duncan Address: 120 S.State Street Elgin, IL 60123 Telephone#: 847-608-4402 Fax#: 847-742-1496 Email Address: DDuncan(o)haelgin.org Website (if applicable): www.haelgin.org Employer(IRS) ID#: 36-2641172 DUNS#: 9727342 Contact Name: Damon E. Duncan Title: Executive Director Contact Telephone#: 847-608-4402 Fax#: 847-742-1496 Contact Email: DDuncan @haelgin.org Website (if applicable): www.haelgin.org PROJECT FUNDING REQUEST CDBG Funds Requested 60,000.00 Funding Leveraged from other Sources $11;924.05 Check the category,which describes the type of funding, requested: Housing ❑ Public Facility ❑ Infrastructure El Economic Development El Public Service ❑ Other BRIEF PROJECT DESCRIPTION: Please provide a one-sentence statement about your project—not your organization. HAE is seeking CDBG funding to offset the costs involved to make HAE sites more energy efficient through the purchase and replacement of energy star light bulbs,water saving toilets and energy star hot water heaters. City of Elgin CDBG Application FY 2013-2014 Page 15 of 32 CAPITAL PROJECTS ONLY Public Improvements/Construction Activity Application Form Project Name/Title: HA-ECQ's Energy Efficient Rehabilitation Project Agency Name: The Housing Authority of Elgin Agency Address: 120 S.State Street City: Elgin State: IL Zip: 60123 1. Project Description(Attach additional sheets as necessary.) a. Provide a detailed description of the facilities to be provided or improved. Identify major components of proposed work and state estimated quantities: See Tab 2: Project Description b. Indicate the primary function of the facilities to be provided or improved: See Tab 2: Project Description c. Steadiness to Proceed: (i) Do you have an architect/engineer under contract? If so provide name. X Yes No David Jurina,Avid Architects (ii) Do you have preliminary plans/drawings completed (If so, attach)? D Yes X No (ii) Do you have project cost estimates completed (if so attach)? X Yes ❑ No (using Davis Bacon Wage Rate and Labor Standards) Please note that any costs incurred prior to the award and environmental review process cannot be reimbursed to the applicant. e. Provide evidence of site control. Copy of the deed. If property is not owned provide a copy of the lease. Agreement and letter from owner approving proposed work. See Tab 3: Property Deeds City of Elgin CDBG Application FY 2013-2014 Page 16 of 32 CAPITAL PROJECTS ONLY 2. Project Location: a. Project Address/Location: (include photographs) 120 S.State Street, 320 Watch, 252 Illinois,270/280 Norman Nelson,951 Elizabeth, 311/314 Washington,621 Wing, 583/591 Owasco, Clifford, Elgin, IL See Tab 4: Photographs of Properties Census Tract(s):8516, 8513.01, 8514, 8511.02, 8515, Block Group(s): 1005,2011,3003, 1006, 1042, 1014, 8511.02,8546 1013, 3045,3004 b. Indicate if the project is located in, or will have any impact on,the following: (Please indicate Yes or No) (i) National Register Historic District (ii) Designated Wetlands Area (iii) Land Use/Zoning Change ❑ Yes X No 0 Yes X No ❑ Yes X No If yes,explain: If yes,explain: if yes, explain: (iv) Environmental Hazards ❑ Yes X No i If yes,explain: c. Provide a time line for the project and current status of project progression: Construction Bid Period: Start Date: 7-10-13 Completion Date: 7-24-13 Status: HAE will follow standard Board Approved Procurement Policies,which are compliant with HUD 24 CFR, Part 85 regulations. Once the bid has been awarded, HAE will issue a Notice to Proceed to the most qualified and responsive respondent. The Authority is also a preferred customer with accounts at Menards and Home Depot and can achieve the best pricing for materials/supplies. 3. Project Benefit: (Attach additional sheets as necessary.) a. Describe the existing problems or conditions to be corrected by the proposed activity. Identify the persons affected by these conditions. Explain how the project benefits low and moderate income people. The Housing Authority of Elgin is moving toward energy efficiency living within its developments. HAE has commenced this effort through the purchase of energy star stoves and refrigerators. Due to the low funding levels of its annual Capital Fund allocation, it is unable to make all the energy improvements during one budget cycle. As a result of high-energy costs (both to the residents and the Authority), HAE's ability to do preventative maintenance, landscaping and the other improvements to the properties. The benefits of the energy star improvements include: 1) lower utility bills; 2) environmental protection; 3) enhanced performance; and 4) leveraging of public dollars. These improvements will be a direct benefit to the city of Elgin and the HAE residents. City of Elgin CDBG Application FY 2013-2014 Page 17 of 32 b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period, and how the recipients of your services will be benefited or changed. Quantifiably,the HAE will be able to significantly reduce energy costs by 15-20%. We will be able to gauge and tract; this through the receipt and monitoring of monthly utility bills as received from Nicor and the city's water department. An overall reduction of consumption, usage and costs will allow the residents to enjoy other capital improvements to the property that include:fencing, sidewalk and curb repair, parking lot seal and striping, roofing repairs and other capital repairs that go undone. i City of Elgin CDBG Application FY 2013-2014 Page 18 of 32 CAPITAL PROJECTS ONLY Project Budget ACTIVITY* CDBG Funds OTHER NOW OTHER FEDERAL. TOTAL IFEDERALFUND S FUNDS Acquisition costs Land $0.00 Existing structures $0.00 Other acquisition costs $0.00 Site!Bork(not in construction contract) Demolition/clearance $0.00 Other site costs $0.00 ConstructionlProject Improvement Costs New Construction $0.00 Rehabilitation $0.00 Performance bond premium $0.00 Construction contingency $0.00 Other $0.00 Architectural and Engineering Architect Fees $0.00 Engineering fees $0.00 Other A&E fees $0.00 Other Owner Costs. Appraisal fees $0.00 Survey $0.00 Soil bodng/environmental/LBP evaluation S0.00 Tap fees and impact fees $0.00 Permitting fees 50.00 Legal fees S0.00 Other $0.00 Miscellaneous Costs Developer fees $0.00 Project reserves $0.00 Relocation costs $0.00 Project.Admin&Management Costs Marketing/management $0.00 Operating $0.00 Taxes $0.00 Insurance $0.00 Other $0.00 TOTAL $0.00 $0.00 $0.00 $0.00 *The line items in column A are a guide. Items may be added or deleted depending on the type of project. City of Elgin CDBG Application FY 2013-2014 Page 19 of 32 CAPITAL PROJECTS ONLY 1. CAPITAL PROCUREMENT GUIDELINES FOR PRIVATE NOR!-PROFIT CONSTRUCTION PROJECTS: All construction contracts in excess of$2,000 will be subject to federal Davis-Bacon Wage Rates and Labor Standards provisions. A schedule of current prevailing wage rates and fringe benefits is available at the Illinois Department of Labor at www. state.il.us\agency\idol\rates\evenmo\kane9999.htm . $25,000-$99,999 Projects over $25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise Participation (MBE/WBE)compliance will be applicable. Federal Section 3 and City of Elgin Minority Workforce Requirements are not applicable for contracts under$100,000. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. $100,000+ Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise Participation (MBE/WBE)compliance will be applicable. Federal Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over, $100,000. Bond Requirement—100%Payment and Performance Bonds. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. City of Elgin CDBG Application FY 2013-2014 Page 20 of 32 2. PROJECT ELIGIBILTY SECTION: A. This project is located in 8516,8513.01,8514,8511.02,8515.8511.02,8546 Census Tract(s) (Identify tract by number) (website—Factfinder.census.gov) B. This project meets at least ONE of the HUD national objectives listed below (please check all applicable; discussion and definitions available on page 6 of the packet): X 1. Benefits low/moderate income individuals/households X 2.Addresses the prevention or elimination of slums or blight X 3. Meets a particularly urgent community development need. C. Check all statements that describe HOW this project or activity meets one of the National Objectives above: ❑ LIM Area Benefit: the project meets the identified needs of L/M income persons residing in an area where at least 51%of those residents are L/M income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Examples: street improvements, water/sewer lines, neighborhood facilities, facade improvements in neighborhood commercial districts. LIM Limited Clientele: the project benefits a specific group of people (rather than all the residents in a particular area), at least S1% of whom are L/M income persons. The following groups are presumed to be L/M: abused children, elderly persons, battered spouses, homeless, handicapped, illiterate persons. Examples: construction of a senior center, public services for the homeless, meals on wheels for elderly, construction of job training facilities for the handicapped. �LIM Housing: the project adds or improves permanent residential structures that will be occupied by L/M income households upon completion. Housing can be either owner or renter occupied units in either one family or multi-family structures. Rental units for L/M income persons must be occupied at affordable rents. Examples: acquisition of property for permanent housing, rehabilitation of permanent housing, conversion of non-residential structures into permanent housing. ❑ LIM Jobs: the project creates or retains permanent jobs, at least 51% of which are taken by L/M income persons or considered to be available to L/M income persons. Examples: loans to pay for the expansion of a factory, assistance to a business which has publicly announced its intention to close w/resultant loss of jobs, a majority of which are held by L/M persons. ❑ MicroEnterprise Assistance: the project assists in the establishment of a microenterprise or assists persons developing a microenterprise. (A microenterprise is defined as having five or fewer employees, one or more of whom owns the business.) This activity must benefit low/moderate income persons, area or jobs as defined in previous sections. City of Elgin CDBG Application FY 2013-2014 Page 21 of 32 NOTE: List is continued on the following page... ❑ Slum or Blighted Area: the project is in a designated slum/blight area and the result of this project addresses one or more of the conditions that qualified the area. ❑ Spot Blight: the project will prevent or eliminate specific conditions of blight or physical decay outside a slum area. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to extent necessary to eliminate conditions detrimental to public health and safety. Examples: historic preservation of a public facility threatening public safety, demolition of a deteriorated, abandoned building. D. Project Category[check one]: ❑ Acquisition of Real Property ❑ Disposition of Real Property ❑ Public Facilities and Improvements (e.g., homeless shelter, water and sewer facilities, flood and drainage improvements, fire protection facilities/equipment, community, senior and health centers, parking, streets, curbs,gutters and sidewalks, parks and playgrounds.) ❑ Privately-Owned Utilities ❑ Public Service(i.e., a new service or an increase in the level of a service) ❑ Relocation Payments and Assistance to Displaced Persons ❑ Removal of Architectural Barriers, Handicapped Accessibility Housing Rehabilitation ❑ Historic Preservation ❑ Commercial or Industrial Rehabilitation, including facade improvements and correction of code violations. ❑ Special Economic Development or assistance to micro-enterprises. City of Elgin CDBG Application FY 2013-2014 Page 22 of 32 3. IMPACT ON APPLICABLE GOALS,NEEDS,AND OBJECTIVES: The Five-Year Consolidated Plan identifies both priority needs in the community and strategies to address these needs. The need for your proposed project will be determined by identifying how the project impacts upon the adopted Consolidated Plan Priority Needs. Therefore,applications should provide a clear explanation of how the project impacts upon the adopted Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the Consolidated Plan Priority Needs. Please identify the category and activity applicable to your proposal, using that table as your guide: Example: Public Services Activity: Rental Reimbursement ❑Homelessness Activity ❑Infrastructure Activity ❑Affordable Housing Activity Energy Efficient Improvements ❑Public Service Activity ❑Planning &Capacity Building Activity The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the City's strategic goals. Please identify ALL the categories applicable to your proposal: A Safe Community X Quality Housing Neighborhood Vitality ❑ River as a Resource ❑ Economic Growth and Diversified Tax ❑ Alive Downtown Base ❑ Financially Stable City Government ❑ Recreational, Leisure and Cultural ❑ Customer Service Opportunities for all Citizens ❑ Diverse Management Staff PROPOSED PROJECT ACCOMPLISHMENTS Please briefly describe proposed accomplishments) if funding is awarded: (Accomplishments must be described in terms of households served, people served, businesses created, housing units created,jobs created or public facilities undertaken. Example: This program will serve 485 LMI individuals, this program will create 25 jobs,etc.) PROPOSED ACCOMPLISHMENTS:With the city's CDBG support,HAG will be able to provide 255 households in the city of Elgin with new energy star light bulbs,energy star hot water heaters and energy efficient/water saving toilets. This investment in the city's public housing stock will also,yield in a tremendous annual savings on water,light and gas bills for the residents and HUD. Please answer the following questions: x,078 A. What is the total estimated number of persons to be served by this project? B. What is the total estimated number of LMI persons to be served by this project? =078 C. What is the anticipated percentage of LMI persons to be served by this project? 100% City of Elgin CDBG Application FY 2013-2014 Page 23 of 32 4. ACTIVITY DESCRIPTION: Please answer the following questions in the space provided. A. Provide a detailed description of the proposed activity including how the activity will address the community need you have indicated. Identify whether the activity is new, ongoing, or expanded from previous years. HAE believes that affordable housing must be energy efficient to truly be affordable. HAE will lead this effort through our HA-ECO Initiative whereby all new construction or rehabbed units will include energy efficient best practices and energy star appliances. Energy efficient appliances don't just save money; they're good for the environment. She less energy we all use, the lower our demand on power plants, which means less pollution. Energy Star models are the most energy efficient in any product category, exceeding the energy efficiency minimums set by the federal government. As a result of this new initiative, HAE seeks CDBG grant funding to purchase and replace the following for the 255 Low Income Public Housing(LIPH)units: 1. Water Saving Toilets A family of four can consume something like 300 to 400 gallons of water per day on things like bathing,cooking, drinking,laundry and dish washing. Old toilets use about 5 gallons(20 liters)per flush. When you consider that a normal person flushes a toilet seven or so times a day, you can see that a family of four consumes more than 140 gallons per day by flushing alone. The water consumption of toilets represents approximately 30% to 50% of the water consumed by a household each day. The new toilets that we propose to replace in the Courts will save 1.6 gallons(6 liters) per flush. Once replaced,the existing 5-gallon-per-flush toilets with 1.6-gallon-per-flush toilets,there will be a savings in the amount of water averaging up to 100 gallons per day per household. 2. Energy Star Light bulbs In 2007, the U.S. Congress adopted energy efficiency standards for new screw-based fight bulbs. Beginning in 2012, these standards will phase out the inefficient incandescent light bulb that dates back more than 125 years,and require new bulbs to use 25 to 30 percent less energy.The transition to more efficient light bulbs will provide massive consumer, public health, and economic benefits, including: ® savings of $100 to $200 plus per year in the form of lower electric bills in each American household; a energy savings equivalent to 30 large power plants;and o reductions in carbon pollution of approximately 100 million tons of carbon dioxide (CO2) per year,which is equivalent to the annual carbon pollution from more than 17 million cars. HAE received a grant a few years ago to replace only 4-6 fight bulbs in some of the units. Each LIPfl units averages 12-15 light bulbs. We are currently not experiencing the efficiency in each unit as a result of each unit only utilizing 50%of its lighting with energy efficient standards. City of Elgin CDBG Application FY 2013-2014 Page 24 of 32 3. Energy Star Rot Water heaters Water heating is typically the third largest energy expense in the home (after space heating and cooling). It typically accounts for about 14%of your utility bill. If your gas water heater is more than 10 years old, it probably has an efficiency no higher than 50%. An old water heater can operate for years at very low efficiency before it finally fails. One way to reduce water heating costs would be to replace your old water heater with a new, higher-efficiency model. HAE is approaching its 15 cycle on replacing all Hot Water Heaters. As part of our preventative maintenance plan,HAE is scheduled to replace the water heaters with energy efficient appliances for all units. This will create an economies of scale for purchasing, as well as allow HAE to forecast and budget for future improvements. B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et cetera). If designed to benefit persons of L/M income, describe the process you will use to identify these persons and ensure that the activity meets this objective. (An LMI certification form is included in the RFP Packet). The improvements described in this application will benefit all HAE families within each of our 9 developments. All units will receive new water saving toilets and will have all fight bulbs replaced with new energy star light bulbs. The family sites (also known as the Courts) will receive new hot water heaters. C. Identify the accomplishments you intend to achieve with this .activity. Provide an activity timeframe/schedule (include start, completion dates, and other significant stages). Please note that the fiscal year does not start until June 1, 2013. One of U.S. HUD's goals for Public Housing Authorities nationwide is to increase the availability of decent, safe and affordable housing. HAE's effort to meet this goal is by improving the quality of the existing assisted housing within the city of Elgin,IL. Our objective is to renovate and modernize our public housing portfolio by first ensuring that each unit receives energy efficient appliances and equipment. 5. ORGANIZATIONAL.CAPACITY: Please answer the following questions in the space provided. A. Provide an overview of your organization including length of time in existence. Attach a list of current officers and board members with terms. The Housing Authority of Elgin, Illinois (MAE) is a public housing agency established under the united States Rousing Act of 1937/310 ILCS 10 Housing Authority Act. Its mission is to provide quality affordable housing for low to moderate-income families, and to make public housing in Elgin a "housing of choice."A five-member board of Commissioners governs the HAE. See Attachment 4: HAE Board of Commissioners City of Elgin CDBG Application FY 2013-2014 Page 25 of 32 The dousing Authority of the City of Elgin (HAE) manages 255 Public Housing units, comprised of a 250 unit (age 50+) high rise and 7 family developments consisting of 105 total units (Watch (19), Illinois (20), and Norman Nelson (12) Wing (12) Elizabeth (5) Washington (6) Clifford/Owasco (31)]. The Housing Authority administers 945 properties under the Housing Choice Voucher Section B program located in the Kane and Cook county areas. The Housing Authority is continuously evaluating and upgrading its properties. In recent years, HAE completed several phases of improvement to Clifford/Owasco (31)units,which is one of the larger developments within the HAE. The enhancements have proven to increase the quality,tenant satisfaction and marketability of the property.The Housing Authority of Elgin makes it a priority to maintain a good rapport with the City of Elgin, working together with the city to improve the viability, visitability and condition of the community as a whole. B. Describe your organization's experience in successfully conducting this type of activity. Identify any skills,current services, or special accomplishments that demonstrate your capacity for success. HAE's core business is administering HUD/Federal: resources to manage public housing properties. This organization has significant experience in compliance and program management as well. For the past several years, HAE has been designated a High Performer under U.S. HUD's scoring and evaluation systems(PHAS)and (SEMAP). Our team has received several trainings and certifications as it relates to Property Management,Maintenance and Federal Procurement and Contracting. C. Identify the person(s) responsible for program and financial management of the activity. Identify all other persons involved in this activity noting whether these positions are current or new, pending this award. Monica Smith, Deputy Executive Director and Stephanie Ronald, HR/Grants Manger will be responsible for the program and financial management of the activity. Ms.Smith has over 15 years of experience administering CDBG grants and programs. HAE's maintenance team,consisting of Alphonso Alejandre and Hector Meza will be the lead maintenance persons responsible for the construction oversight and compliance. D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. HAE will seek additional support from the Illinois Department of Commerce and Economic Opportunity(DCEO),which provides support to Public Housing Authorities for energy efficient residential construction. City of Elgin CDBG Application FY 2013-2014 Page 26 of 32 E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely cost effective manner within the proposed program year. HAE can effectively and efficiently administer this program as it has clearly demonstrates on a daily basis its ability to provide maintenance and capital improvements throughout its 255-unit portfolio. The Authority employs three maintenance staff and outside contracts to perform routine maintenance and unit-turnaround activities. we efficiency cost out man-hours on each job order tasks to determine whether a project can best be completed with internal staff or through contractors. HAE's pool of contractors has been selected using federal procurement policies and procedures as adopted by the board of commissioners. Additionally, HAE has the ability to commence implementation of this project as it has budget authority of over $10 million on an annual basis, with over$1 million in liquidity,enable us to fund projects and recapture the funding once CDBG funds have been allocated. HAE utilizes GAAP as its internal accounting procedures and currently has no audit findings for the past three years. Lastly, HAE is compliant with the HUD Capital Fund Program (CFP), which requires timely obligation and expenditures of annual CFP funds. F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. HAE recognizes the challenges in having to allocate a resource that dwindles annually while the needs of the community increases triple-fold. Given the limited resources available, if HAE were awarded a reduced commitment of funding, our scope would be modified to address the equipment with the oldest life cycle. The nature of the grant request takes into consideration that the full request may not be met. In the event the request is not funded in its entirety, HAE will address the project at a level consistent with funding. The balance of the project may get funded either in subsequent CFP allocation or through®CEO applications in the immediate future. 6. FINANCIAL: The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of funding necessary to run a program after all other funding sources have been identified, thus leveraging is very important in the application process. ACTIVITY BUDGET Please answer the following questions in the space provided. You may reference and attach an additional page if necessary. A. Complete the Budget Summary chart. More detailed budgets may be attached (and are strongly City of Elgin CDBG Application FY 2013-2014 Page 27 of 32 i recommended) in support of the proposal. B. Identify sources of leveraged funding for this activity. Include the status of these funds(i.e. cash on hand, grants received, planned fund-raising, etc.). Attach copies of funding commitment letters or other evidence of funding support. C. Leverage—Consideration will be given to the amount of non-CDBG funds committed to the project. BUDGET SUMMARY Category Breakdown CDBG Leveraged Funds Source of Total Funds 1 Leveraged Funds Personnel * $60,000.00.00 i HAE Capital $60,000.00 MS/SR/AA/HM at.25 Funds/Operations FTE Contractual Services HAE Capital (Specify) $91,575.00 Funds/Operations $91,575.00 Installation from Licensed Contractors Rent& Utilities Communications I Travel ( ' Other Specify: $60,000.00 $349.05 HAE Capital $60,349.05 Purchase Materials Funds/Operations and Energy Efficient Equipment i I I Total CDBG Request $60,000.00 $60,000.00 I _ Total Other Funds $151,924.05 $151,924.05 Grand Total $60,000.00 $151,924.05 $211,924.05 *NOTE: Please complete Budget Detail Chart on page 27 if personnel costs are included in your proposal. BUDGET DETAIL This section provides back-up for each line item shown in the Budget Summary Chart. Please make certain this detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred. City of Elgin CDBG Application FY 2013-2014 Page 28 of 32 Please note: A job description for each person must be provided. A Note about the Staff'/Salary Breakdown: Please show all proposed staff positions funded with CDBG funds that relate to the proposed activity. If multiple staff members have the same position/title, list separately(For example: Counselor 1, Counselor 2). Use an additional sheet if necessary. You must submit job descriptions with your application for each position title identified beloyil. Is this a Annual Total � %Time Spent on Total Position Position current or Annual Fringe Annual this CDBG Cost Requested Title proposed Salary Benefits Salary Project/Program from CDBG position? Example: Current $25,000 $5,000 $30,000 X 40% _ $22,000 Case manager N/A X Ii = X = X = X X = A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. HAE is prepared to reduce the scope of services should we receive a reduced commitment of funding. We will identify which improvements are most critical to complete and prioritize the scope accordingly. City of Elgin CDBG Application FY 2013-2014 Page 29 of 32 2013-20114 City of Elgin, Community Development Block Grant PROJECT DESCRIPTION The Housing Authority of Elgin, Illinois (HAE) is a public housing agency established under the United States Housing Act of 1937/310 ILCS 10 Housing Authority Act. Its mission is to provide quality affordable housing for low to moderate-income families, and to make public housing in Elgin a "housing of choice." A five-member board of Commissioners governs the HAE. The Housing Authority of the City of Elgin (HAE) manages 255 Public Housing units, comprised of a 150 unit (age 50+) high rise and 7 family developments consisting of 105 total units [Watch (19), Illinois (20), and Norman Nelson (12) Wing (12) Elizabeth (5) Washington (6) Clifford/Owasco 131)]. The Housing Authority administers 945 properties under the Housing Choice Voucher Section 8 program located in the Kane and Cook county areas. The Housing Authority is continuously evaluating and upgrading its properties. In recent years, HAE completed several phases of improvement to Clifford/Owasco (31) units, which is one of the larger developments within the HAE. The enhancements have proven to increase the quality, tenant satisfaction and marketability of the property. The Housing Authority of Elgin makes it a priority to maintain a good rapport with the City of Elgin, working together with the city to improve the viability, visitability and condition of the community as a whole. HAE believes that affordable housing must be energy efficient to truly be affordable. HAE will lead this effort through our HA-ECO initiative whereby all new construction or rehabbed units will include energy efficient best practices and energy star appliances. Energy efficient appliances don't just save money; they're good for the environment. The less energy we all use, the lower our demand on power plants,which means less pollution. Energy Star models are the most energy efficient in any product category, exceeding the energy efficiency minimums set by the federal government. As a result of this initiative, HAE seeks CDBG grant funding to purchase and replace the following for the 255 Low Income Public Housing (LIPH) units: 1. Water Saving Toilets, Quantity: 255 A family of four can consume something like 300 to 400 gallons of water per day on things like bathing, cooking, drinking, laundry and dish washing. Old toilets use about 5 gallons (20 liters) per flush. When you consider that a normal person flushes a toilet seven or so times a day, you can see that a family of four consumes more than 140 gallons per day by flushing alone. The water consumption of toilets represents between 30%to 50%of the water consumed by a household each day. The new toilets that we propose to replace in the Courts will save 1.6 gallons (6 liters) per flush. Once replaced, the existing 5-gallon-per-flush toilets with 1.6-gallon-per-flush toilets, 2013-2014 City of Elgin, Community Development Bloch Ga ant . there will be a savings in the amount of water averaging up to 100 gallons per day per household. 2. Energy Star Light bulbs, Quantity 3,800 In 2007, the U.S. Congress adopted energy efficiency standards for new screw-based light bulbs. Beginning in 2012, these standards will phase out the inefficient incandescent light bulb that dates back more than 125 years, and require new bulbs to use 25 to 30 percent less energy. The transition to more efficient light bulbs will provide massive consumer, public health, and economic benefits, including: ® savings of $100 to $200 plus per year in the form of lower electric bills in each American household; ® energy savings equivalent to 30 large power plants; and ® reductions in carbon pollution of approximately 100 million tons of carbon dioxide (CO2) per year, which is equivalent to the annual carbon pollution from more than 17 million cars. HAE received a grant a few years ago to replace only 6 light bulbs in some of the units. Each LIPH units averages 12-15 light bulbs. We are currently not experiencing the efficiency in each unit as a result of each unit only utilizing 50% of its lighting with energy efficient standards. 3. Energy Star Hot Water Heaters, Quantity 105 Water heating is typically the third largest energy expense in the home (after space heating and cooling). It typically accounts for about 14% of your utility bill. If your gas water heater is more than 10 years old, it probably has an efficiency no higher than 50%. An old water heater can operate for years at very low efficiency before it finally fails. One way to reduce water heating costs would be to replace your old water heater with a new, higher-efficiency model. HAE is approaching its 15 cycle on replacing all Hot Water Heaters. As part of our preventative maintenance plan, HAE is scheduled to replace the water heaters with energy efficient appliances for all units. This will create an economies of scale for purchasing, as well as allow HAE to forecast and budget for future improvements. QUOTE Page 1 of 2 Noe 1934-196340 ---------.-------------- --..------- .... ... .._ ....._. ...... Store 1934 ELGIN Phone: (847) 622-9441 955 N RANDALL RD Salesperson: JPK5F8 •-..........-............- ELGIN, IL 60123 Reviewer: Nome Flomo Phona QUOTE ® ALFONSO ALEJANDRE HOUSING AUTHORITY OF ELO (847) 742-3853 Nddress 550 JERUSHA AVE work phone (331)442-5562 ' Company rJamo HOUSING AUTHORITY OF ELGIN city ELGIN lob DescflpGan CPT AND ALL COURTS 2012-12-12 10:04 stato IL Zip 60123-2155 Oounly KANE Prices Valid 12/19/2012 CUSTOMER PICKUP #1 MERCHANDISE AND SERVICE SUMMARY oldrtocusto'mesghttolimitihequantitiesoimerchandise _ REP# W07 _ SKU# 0000-515-664 Customer Pickup/Will Call — STOCK MERCHANDISE TO BE PICKED UP: REF# _ SKU QTY UM DESCRIPTION __ PI TAX PRICR EXTENSION_ R01 0000-182-757 105.00 EA 40GAU36K BTU GAS TALL FVIR 6YR W/H/ A N $296.00 $31,080.00 R02� 0000-148-520 _105.00 EA 3/41N)(1 OFT RDG TYP_E_M RED COPPER/ _0A _ 15.80 $1,659.00 R03 0000-645-031 210.00 EA 3/4 DIELECTRIC UNION FIPXSWEAT LL/ $5.27 $1,106.70 R04 0000-340-995 255.00 EA GLAC BAY FIND HET TOILET 2-PC $88.00 $22,440.00 R05 0000-405-647 255.00 EA 3/8"ODX7/8"BCX12" BRAID TLT SUP LINE/ A N $4.87 $1,241.85 R06 0000-423-599 950.00 EA NV 14W SW SPIRAL CFL BULB 4PK/ A N $2.97 $2,821.50 SCHEDULED PICKUP DATE: 12/13/2012 � © ". . ��'e $60 349.05 END OF CUSTOMER PICKUP- FIEF 41W07 TOTAL CHARGES OF ALL MERCHANDISE S Policy Id(PI): ,.� c� $60,349:05 A: 90 DAYS DEFAULT POLICY SALES TAX 0.00 000eomeme000000memooe000eooeeeeo • eebbeaoemoom00000eoe00000000eomoeeoeoe� _- TOTAL $60,349.05 BALANCE DUE $60,349.05 ***CONTINUED ON NEXT PAGE*** D FOR WILL CALL MERCHANDISE PICK-UP PROCEED TO WILL CALL OR SERVICE DESK AREA (Pro Customers, Proceed To The Pro Desk) Page 1 of 2 No. 1 934-1 96340 Customer Copy QUOTE - Continued Last Name: ALFONSO ALEJANDRE Page 2 of 2 N®o 1934-196340- TOTAL CHARGES OF ALL MERCHANDISE & SERVICES - ---- - #1 (Continued) 'The Horne Depot reserves the right to limit/deny returns. Please see the return policy sign in stores for details.' END OF ORDER No. 1934-196340 TERMS AND CONDITIONS WILL CALL Will Call items will be held in the store for 7 days, For Will Call merchandise pick up,proceed to Will Call/Service Desk area(Pro Customers,proceed to the Pro Desk). Returns: A 15%restocking fee applies to the return of regular special orders,i.e.,special orders'merchandise that is not custom made.Special orders that are custom uniquely designed or fitted to accommodate the requirements of a particular space or environment(some examples are cabinetry,countertops,floor and wall coverings,and window treatments)are non-returnable.Exceptions:Cancellations made by midnight on the third business day after the date of Your purchase;merchandise incorrectly ordered by Home Depot or by Professional;or merchandise damaged beyond repair in delivery or by Professional.Unless otherwise specified in this Agreement,all returns must be made within Home Depots posted time frame. Page 2 of 2 N®m 1934-196340 Customer Copy Date PH #8477423853 Job Name INSTALLATION OF ENERGY 12/11/2012 SAVING PRODUCTS Submitted to: Address .ice . �. y ELGIN HOUSING 1215 STATE ST AUTHORITY ELGIN IL 60120 Phone# I ,job location Start Date 'H: 847-877-4096 CHICAGO IL 'ax: 847- 697-1097 PROPOSAL Specifications and estimates for: 'LUMBING ZEMOVE EXISTING WATER HEATER AND REPLACE WATER HEATER WITH 30 GL. ENERGY STAR UNIT, :N5TALL COPPER FITTINGS & UNIONS. .05 (heaters) @ 4hrs per unit = 420 hrs. x $100.00 per hr. = $42,000,00 ZEMOVE EXISTING TOILET AND INSTALL NEW, HIGH EFFICIENCY TOILET 1.28 GL. :NTALL NEW WAX RING, BOLTS AND CAPS. ?55 (toilets) @ 1 hr. per toilet= 382 hrs. X $100.00 per hr. = $38,200.00 :EMOVE ALL LIGHT BULBS AND INSTALL (3,800) NEW ENERGY EFFICIENT BULBS. .75 hrs. @ $65.00 per hr. = $11,375.00 dALLAWAY ALL DEBRI . INCLUDES LABOR ONLY FOR THE TOTAL AMOUNT $ 91,575.00 THIS PROPOSAL 15 CONSTRUCTED BASED ON PREVAIL WAGES. Ne propose here to finish labor -complete in accordance with the above specification for the sum of $91,575.00 follars. First payment to be 50%of the full amount then the remaining when job is completed. lny alterations or deviations from above specification involving extra cost will be executed only upon written order,and will become an extra charge over .nd above the estimate.All agreements contingent upon strikes,accidents,or delays beyond our control. Acceptance of Proposal the above process, specification,and conditions are satisfactory and are hereby accepted. You are authorized to do the vork as specified. Payment will be made as outlined above signature Date 'C6W7' ' 4iR®A�6� E3LA nqa- d9 ids 04,48 i -PBFt RIIC .. `° 'C=-Ba►Nap�X889? -''' "•.. <i - y . . st OCR" O I9®� RPM g atma»f cT sec/ .. - (ahe Atmva Ssac Eor;Becpvdeti'o Ve4 Only! IM GR R .:':�i .SGHL CONSTRUCTION CO. !NC..... fainoie; ':;�.ebN�oastl�a es�ted asid.'eslstf wader sad efatiae of'the lews of the statQ sad or:`;4dla.con- ; :� duly auffiIsrizfd 4.+9:teanaact btt»iness to�lae StaYQ'ofs; .I1liuoil3'' � & .aideretimaf"3tN No 00� anti otas g9ad' d na9 uaaafll e congtdeaatiora An Wwd paid,andppasasiif do sa¢hor ty given by the Board oY:: Dire slogs.:. .:'''of said:earpoaatian WPBS wtol�J :.: . .: Pd°i5ttnto THE'HOT7SIIVG-ALTT'HORITX•OE )ELGIN;;3Y,L;IAfOIS ' a.corporation organized aad existing under and by virtue of the laws of -State of Illinoil3 hav' its nci u�g pri pal office,im 4he " City of :'Elgin - County of ISarie... • and state of Illinois.. the&Iou4ng described Rear Estate situsted-in the County ' off. FZane :and State of Illinois,to.wit: ;Zhe.:4Veate4l`..-132feet.of%ot.4;.acid°tae'Westeri '66 feet of:Lof<.5'' and the E ast ;66feet:of Lbte 6 d 7,: 06 feet`of:1'otr`$;.; all in Block-V%'of 5?aexrnairi'e .4ddi2fon`tio=)✓1' in;-.iri t1ie.Cit of`EI'' ri''Karie �- --• R: g.., Y. 8... Lt7eini Il11nCi ubject to. Y> 1. Real.EotateTaxes for the year 1968'-'and subsequent. ._Z.. Easernent..for ingress and-egrese as re served.ir. Warranty Deed: ai dated �.prit, 68.and recorded,Ap;it 9,. 1968, in the Recorder's Office .of KC in Clsunty ae documeat-Nb 111.1441; z tt �Iai t�lttaesa;i",,hereof,said Grantor has caused ita'corporate sca! to be hereto affixed, and.has caused. o its �A to,4}iese presenia y its Pres• nt,and attested by its • • �� tr Q• rntc_ -THE SCHLESS,:�"ONSI •a" nn oo CC:vOCaTtCd> a .'/.;• •' �,5' .•(`•�.:r'1T16a1.: �lCn8TA0Y __ `I;..the'uudersiRrcd,a Notary Public,in and for - �•Y_ t•,: the CoiraYg;ii9d 5tateaforesaid;DigHERIENYCERIII ...;flint R. M. SGHLESS- peisocrallgknowntosr►eto: :tke Presldent�i the f ;corporation;and :R. A. GRAY personally knoA-n tome to be the''.' :` Secretary o'i said corporation,and personally known to tm be the_same persons,,q,pose-names are subscribed to the foregoing ,!.�. �`' instrument,appeared before me,Phis day in person and-severally acknowl- ......•, c _. edged that as such President and Secretary, they )"A it 0'' ~` sigsled and delivered the raid iristeUment as President and Secretary.of.said corporation,and caused the corp seal of n said corporation to be affixed,thereto. Pursuant to su thority;..given.by the :- ;: :o'•:.:; _ L'.t G';'d ,gogrd of r:of'said:corporation as there free snd voluntsfy COU.� g.Y r act;Yand as the free and voluritery aet'and deed of said--eorparation,foe,the - ::,: and purposes thereiaset'f� th p _ k '� �- � t]i3darmy-hand and official seal,thta �e day of `l9—� =< to r, 'Coamnla4ione�ys{rea v fl9 P TaGR c'InnlC MAMIE - f�Gw��.�♦7���.QYd: - .geo,AAe�g��j� a49A ®S �. _ - - '.Yd®609tlB ADDR660,10 POG.©PA4IOT,CAL;` �j� 4a4>s Z '?Y9e06S3:QT1LY4wD:10 Pt04'A-PANT.07.',;.�;: AM t� �� X2483 rA430 o-nnm'CII4}Pt4B:. s€1.':• ::� ':.�':: . .'-.! .. . at b @®e e 0�.o a e . •��• -W g-,. .`"�0.6�v6B LiBCD�H - _ Qg90 P.�d.too i� _ ��'�...;-•: tr�ataamry. `Ig69 �, .: ' fE9:..: Ai�®j [d,2buau'14t1a ao.d.•Y4eA Co. _" �.".,°/ :•'.:. '. .. - . tC� Bm+.Ho--•m 6car!-: '.. .':_ .: :'i:.`.:::QyGV@p8H a.7.DSaag,'-.:` :': i•t'tt^ABa¢'Space For Recocdrr'D Use 001) THE G1$ R' THE SCHLESS'"CONSTRUCTION-CO.;.":SIC. .:; a eoeparalion created and existing under and by.virtue of the.l2Nsa of.the State o4 Illinois (�..' and duiv authorized to transact business in-tha State of: 'Illirioi s,. -for and in'eon. r� aideration of. IEN-AND NO./100- ,-=--_- -- - _ e�F.IAIiS.'[ d and other ,•good and:valuable-consideration.' in hand paidi and pursuant to authontygiven by the Board.bf: Directors.. _.,of said corporation CONVEYS and WARRANTS unto. THE-.HOUSIN.G:AUTHORITY.`OF ELGIN, ILLINOIS,: V.corporation organized and existing order and by_rirfuc of the'lavis of the.State of Illinois . haying its pri»cipal office in the City of:. Elgin •County of.' Kane. and State of ., Illinois the foNou'ing described Real Estate'eituated in the County of Parcel Une: and State of Illinais,to uit: ' The East 195.2 of the South 128.2 feet of Lot B. of James H. and Fulton :;"' Gifford"s Addition to Agin, Kane County, Lllinois, Parcel Two: The,East,198.feet-oj'the_West 354.66.feet of the South2,_25 chains and \Drib 29.85 feet of the South, 2.25.chains'°of the of the East 195.2 feet of Lot 6 of 3ame's H. and Fiiitor.Gifford� _ Addition to Elgin, Kane County, Illinois, =`a Subject to: 1. Real Estate• Taxes for tlie.year 1968 an?'subsequent. y q ?`in.t41[neasat'hereof,said Cr^nfor•has caused itscorporateseal to be hereto alrued, and.has caused ' o.. : nnwi�tn. ii$ned to the=c:pr� ntsby at,, �� 1Pr`dent,and attested by ti r Secretary',this ;^ dzi.of .�k �c9< t ? 4 r `'THE Sc l ESS p ar-•� YPa arOaui 81tQ'111L.•• 'Y,_ .•rare:, Fstaee of Illinojs;:Countp.of ss., I, a undersigned,a Notary Public,in and for the.Counta^ciStale.zioresairl:DO li£RFBY CEiiTiFl",t aG.:''R•, M: SCHLESS personally known tome tobe President ofd THE SCHL ESS' CO`'STRUCTION; CO. , INC, , an Illinois corporation,and, R. A. GRAY personally known to me to be the -, Secretary of said corporation.and personsily-known to to be-the same persons'crhose names are ,ubscribed to the -foregoing.,' ............. in trtimerif,.appca'red before me this day in person and severally.acknoss] ty' edged that,as such President and . Secretary,.they, -signed and deiicered.the said instn+ment as. President and ..... n8 ��L :: Serretirj•:of:said corporiion,and caused the corporate seal'of said-corporation to tie aff:red therete..pursi�ant to authority, given by.the ,:. 1 Board 6F•, of said corporation as their free and volubtery All act,and as the frce.and volunfar}.act and deed of said corporation,for the uses and purposes therein.set forth. 'i Gieer.under my hand and official seal:this _'0' day of. - - commission expires Md •dal. lrstme®,Laart: Bgeri s9.an ;.-," EMW NAME Ha T8 oat BPl'S>3�4"era. BaT1It , sssnt,YO, aB043S�8�,�-1 Vit38t`A4C9tE1CY>��•Stz•ee4;:'..°.`:,;.:::... . . .. GE'7V aFlD;• , :-:- - ',-:-:..';- ` - rose e®oda monaaaa is Von erAvia?.Cd.6 - - soare �� a7�lArtc�t a '60690 PvaPoses 0,MLV a,a is s.or a Poor o►' ias Doss. i ®� csgcflaatlttes�®a®off.ecs moo::' •''''? _ '. _ V w3 , , gn2729 20 C- ^ THE GRANTOR GERALD G. LEVINE, a bachelor, Co LLJ A', - ?- '•"� r.4 s s. � t � r�r z � T ✓..F r,. �,�i..,y<�7t �_b e h So ""' rt� -'n of die City �: Elgan ' • ; of z:>Kane: " t Srace ofI117aois foraftdsiaoa:cduxfitxi of fhrittim of Fen Dol)as atad orhetitabiei onstderaaon to band patd Gonveyg andlrrdnL g 3:- i � � �-� �I'F1ILgHOUS•IN6 AUTFiO&ITY �F $L62Aly� �'I>LI?+iQIS t t , C affibeit}} so€ Agin Copntof _ Kane• Scsreoll�nois - :, �1ba.�otlot nsg d_ettrtbsd,ResC Ett�e,so-ux.: � x;- , -AAMI-m ane .half interest in 'to Lots ,r.and:2 of } Robert C . Ievine°•s.Snbdi-vxsia�i, i>3 2he C t)r of Elgin,_ Yp ICane'C.ou3tty. :lI1T-inCALS, T. c es.c,ec2j IrtEVENUr I` I G• of j ii situated in the City of Elgin County of j( e in Ine Same of Hlinois, ;} bereby releasing and waiving aigbts under and by virtue of;be Home:fead Exemption Lrws of the 5:�te of Hiinoit. Subject.to::g.aneral, ,taxes for the year 1971 and thereafter. i Datsd`tbir.:::._._.=31st..... 24Y o (a�:.�..:. .. :) . A .. ;�. , ................. ....--.--..-.._. [SEAL) ...........� .:... tiV.!��o................ {SEAL] (Gerald G. Levine) .............� .._..---:_._:..�._....._......... .._ [SEAL} ............._......................................................... (SEAT.) . .........................--........`_.._........................ [SEAL) _ � ........... _ _ .............---..... .._............... ....... .... (SEAL] State of nlinots' ) j' Kane Cbunty M f.the undersigned,a Notary?Public in,and for said:County and State aforesaid,DO HER.FSY CERTIFY that GERALD -JL* LEVINE a bachelor, petsonatly kaovvn o me to be the same person .F F a ........................e................... ............. ......._. a 3!" {i dv°' a y�';WDOSe name, ys_ subscribed to the foregoing instrument,appeared before me this day in person and Fr j,v r`i�,`j' afekaowledged that_._.h._�....-.signet,scaled and delivered the said ss'strument as....h.i5... ................' ltnQ voluntary act,for the cues and.purposes therein set forth,including the release and vralver of s is r -ct fthe fight-of homestead.'- Nota F S' ,s r ='* rial AY:r Glvea cinder my,band and..:.. -- t` mot ;F (SEAL] RANTS-S L2C1rgS o<y �} NOtaf9 Pu Doeumeaf No _ Filed for record:in RecdrE3er p Office"of Kane County;Illinois MICR TA%BIIZ TDi HOUSINGuAUTHORITY OF ET GIN �,£ A odce�d_ G w►M> X20, So State 4 21972. r Add:es:` �.:%: ?r Y- _ St. ........_.. .. ... lgiii,I llinois 60I20` a s { a xeconder of Deeds � yy »�. - '.� „ ..,. .` �J�. v;t'-- ,arc''" �hrs'- _'"r t; >iiro's, Y",s'S '-�•' :: _ gn2769 PAM Ice TM� GRANTOR S ARTHUR R. LEVINE and MOLLY LEWM his wife, the city of Elgin County of Kane Stareof Illinois or and in consideration of the sum of Ten Dollass and other valuable considemtioa in hand paid Convey.---and Wu=t........... ORITY OF..ELGIN ILLINOIS ..........................................I............................. ....A.U—TH................... .............A.....................3... .......................................................... ........................................................................................................................... C City ounty of Elgin Kane S,,,�llinois of the of she Joilouing described Real Etsdu,w-wit; Lot 11 in Block VIII of William Redeker's Second Addition to Elgin, in the City of Elgin, Kane County, Illinois, gi situated in the City of Elgin County of Kane in The State of Illinois, hereby releasing and waiving right;under and by virtue of the Homestead Exemption Laws of the State of Illinois. Subject to general taxes for the year 1971 and thereafter. Dated shi........ of....... .........A.D. 19 i� .... (SEAL} ----------...... (Arthur R. Le ne) ti: .......—[SEAL] I. ......... ......................... [SEAL) ..................I......e........................ [SEAL] ................ (SEAL) .................... (SL ....... ........ ................................................. State at Illinois State aforesaid,DO HEREBY CERTIFY that 4 the undersigned,a Notary Public in,and for said County and Kane County s ARTHUR R. LEVINE and MOLLY LEVINE, his wife, knowm to zae to be the same person _S on and whose same. eared before—this day in pert to the laregolug Wstrument,app MAD`- their .r admowledged that eY signed,scaled and deilvered the said Lust—lat ..................................... emin set forth,Including the release and waiver of free and voluntary t.7 ac for the and purposes th rn the right of homestead Notarial L� A Notarial ............... Given u =7 head and...._..... ......_-.scat,this-... _of --[SEAL] A.D. in .......------ Notaryt Public. 1781 Tiled for reeord in p eeordeeg offim ot'Kane county,n1in Is. taAU 123 VAX Di�M fdk� JUL —6 1972 NAME 3 4 Address. . . . . . . . . . . . . . . . . . . . n9cordar of twods . . . . . . . . . . . . . . . . . 0 g., 1 . . -- � is FORUM U -WA"Wy DEED-CORPORATION I tT t PERFECTION LEGAL PDRLiS 6 PRINTING CO 40CP50RD (LL. J THIS INDENTURE WITNESSETH, That the Grantor I ' Cl) ARTHUR R. LEVINE, INC. a corporation duly organized and ezisting under rd and by virtue of the laws of the State of Illinois and duly authorized to transact business in the State of Illinois for and in consideration of Ten ($10.00)------------------------------------------------ Dollars,and pursuant to authority given by the Board of Directors of said corporation, CONVEYS and WARRANTS unto THE HOUSING AUTHORITY OF ELGIN, ILLINOIS of the City of Elgin County of Kane and State of Illinois the following described real estate to-wit: i. i Lot 12 in Block VIII of William Redeker's Second Addition to Elgin, in the City of Elgin, Kane County, Illinois, fit � I l E f t t iI I � :1 situated in the County of Kane in the State of Illinois 5llh1 ctt to enera7 to e for the e r ••1197 d t}, r r 1'Fii5�eed ism e,execuEed an�dSelivered in pursues a o3 a Lej.ton duTy�r o;S ePd at a i meeting of the Board of Directors of the said corporation held on the I� day of 19 i� IN WITNESS WHEREOF,said Grantor has caused its corporate seal to be hereto affixed, and has ?I caused its name to be signed to these presents by its – — President, and attested by its i� Secretary, this < ' day of ��.'%%/ A.D.14 1 ;I f j ARTHUR R. LEVINE, INC. ^� a"-IZ Attest. G' Qc _ Secretary 0V 1• '9 ,7 a.WK2769 PAGE �9 PF j `! THE GRANTOR S. ARTHUR-R: LErINE arid'MOLLY LEVINE his wife, `a'f M Of the City Of Elgin County of Kane State'of Illiil6i for'ditd in consideration of the sum of Ten Dollars and other valuable consideration in hand paid Convey....and--Warrant.._........ . GO THE HOUSING AUTHORITY OF ELGIN , _ILLINOIS 4°I �+ .............. `A`a of the City of Elgin County of Kane Srateoflllinois x V the following described Deal Estate,to-wit: Lot 9 and the North 9 feet of Lot 10 in Block 36 of the Original Town of Elgin on the west side of the .y Fox River, in the City of Elgin, Kane County, Illinois, J 3� d k R� k.cam' •.,e, � �y�(�� J r "• ''�'� '1'B;IOtp�i." i<1t�HUE�. uw' '.��;`4 :r t. situated iri the C'-ty of Elgin Co mty of Kane ivz tre S:a c of lllinoiJ,j hereby releasing and waiving rights under and by virtue of the Honettc4d F-vemptivn L-!i s of ire Sta:e ol l,'_iinois. i r. Subject to general taxes for the year 1971 and thereafter. i i� t Dated this....31st...................-day of----.... . .................A.�iAv�z. --------------------•----------•---_............. ............------ [SEAL? �s:v?i: :- "``='.:�5!....... [SEAL] rt ur R. ine) ...._......................-...................................... (SEAL) ....................•--.............................................. [SEAL] P : .................................................. [SEAL] ). �.1.^ a`< %i� 'i< G'r�....................... [SEAL] (Moll Levine) state of niinois;ss I,the undersigned,a Notary Public in,and for said Counryvand State aforesaid,DO HERYBY CERTIFY that Kane County J 1 ARTHUP R. LEVINE and MOLLY 'LEVIN. his wife s ------ ._._.---------.._._....are`-.,� ... _..........._........_.. _..persona known to me to be the same person ❑y e - whose name S subscribed to the foregoing instrument,t men t,appeared before me this day in person and aekaowledged that_._Lb....elr_signed,sealed and delivered the said it t ent as ...the1.F z tree and voluntary act,for the uses and purposes therein set forth,including the release and wadv6r of the right of homestead. . Given tinder N hand and.NOt8I'i3l.sesl thLS.. 31St day of_.,..(_�/�jyjl��,.��e,..�U.' y3 _........ _..._. _ I al r Notary Ptthlfe.. r' RESS ' to= Doe�entPro Filed for record:in Recorder's Uliite:oL Katu Cautltt F IiousING AUTAORITY O� 'ELGIN y a� ��g , -' F€B 1 IST2 , ' t1AME 120 SD STATE ST; a t aaaren j y k ,. r�_> k �'I,GIN ILLINOIS 60120 F �f� - s� �Reeordta of neeasi: � `< L ? - _ 4 .'�- y -Y Ys'l� t "�rL.1 � h�� .mil-•\$_ �'� # Kil..�,•�.�� � w�sa�`'�� - r n,..-''�-y�.��" '. �'""fir - `�- x,`J ,w�� �- �. ry� •-S' _rte='': � _ � q� �y,�. "� r'�.�Y�..a. - �' '.'�!s , BaoK2729 ma 24 THE GRANTORS ARTHUR R. LEVINE and MOLLY LEVINE, his wife, co st g..A." 6f die, City L aF El'gin ' gCounty�F Kane lv 5ase°Ft Illanoss At Fbr atsd le mmtdernuoa of t}se wm ofa'fea Dollars and other vali able mtutdeiauoh"14;1 and pafdFonvEynKk and�W aaant . THF-W SINGreAUTHORITY ,6f, ILLINOIS m 1 3 r, � r t J° , nftl pity � $B)gin sCrninfya# Kane Srxmofill3nois`� 3 AV Cg�fsCfJbfd� �tt0 ffMl rt Ticest oneal•f ofa7.ots 5 and 6 in "Block_ 37 of the ,. t= t .f}riginaY Tom% of E1-gin on the We'gt•s.ide of` the- Fob' r River,-lit the; Citty'o"f`'T Zgin,-'r ne .Cfltanty,' I11'inois, At or . . r F.i,.I'Lei, ;I. 'LNUEi 4; Jisuared in the City _ of Elgin County of Kane in the Slate of_1"inoiu,� bereby releasing and waiving rights under and by virtue of she Home,reaa. Exemption I,vvs of Me Stara of 111inoit. �(,' 'tr t- 31st r Dated this------------ - :._.. - �I. D.�4.1 _ � U ......... ...... { 3 �;�';• ----••--••----•-- .(SEAL) � �_ �—_ v � .���.4_, SEAL j- ..............._.._..�....._._. _.._....._...., ............... [SEAL). . : ............................--......................................... [SEAL] a• __.._.T...................... {SEAL] °! (Molly pvine) k_ State of County ;se YY the undersigned,a Notary Public in,and for said County�td State aforesaid,DO HEREBY CERTIFY thnt Kane Count? f }j •:..� ARTHUR R.' LEVINE and MOLLY.IMNE,' `his.wife s -- .. :._.. ! .:_..persona:ly known to me W be the same Person... . .._.—_.._-._.__...._.. T .......... .. . . .__....V. wboat.DaiE6. .� iuhsn)?ed to the foregoing instrument,appeared before me this day. person and w��t ;Getdmawiedged that_t TeX_._.signed,sealed snd delivered the said instrument as... ..X�3.�1Z......._... F t�/sJ Drax.tad vplunta rpose; " ry act,for.the uses end pu therein set north,including the release,and woi�•er of - '_si. r ttee rJ¢!tt'.of$omntcad. atvyd'tziidarm7 hand and N iae�'tbls ...�. oc._ 4i^ - :t 4* -�.dt: A.:D I7r:'��...e ` __O �."... .... ..._.... ----°-- ._[SEALI r 1� ti __ 'Notary Public. y y�oettmeaYNo led for record in Recorder's O$1ce of ICnae County,Lilinoia. MA T./CX 8It1.1'Ot .. Npsg HOI7SING AUTHORITY' OF ELGIN mt: 3p o'daatt- es: FEB Ai :� sa,Z205 SO�zSTAT-E ST r L`LCaINr�1LL1NOIS 6=0 f e y f f RKOrder o D![dE. s ?, Y r' '• 7 r X36 6TATa:OP RLINOID - �• _ ' .N- LaaAl 8l'•waf .� �0:=��i. -KAWV CoUNTl.: ®O. ' '(wcr w..cw tesT) FTLEO:FOA RECORD - WARRAh'TY.DEED—Stutatory ,tutwat., 'FE 69°11 6 2.6 19 AM - a A•rvn.wd ar SCM ae'Tltk vud_w's."Co vi yj Y /�.I,._---bn i tfbiw 'H.si E.t.1e'9catd ®d!LVit.L4..i i•�"►c�.•i.pgPy. _. p SL; or R eeor&e.Use 0n1' The Above F THE GRANMR THE SGH).£SS CONSTRUCTION CO INC RIM a corporation--created' r ' ;;•�;. ng.under and by:vlrtue;oi the laws of the State oY and duly authorized to:transactbusiness m the State of I11in6is ,tar and to con vwq siderstionof TEN.AND ---- oDOLL and other good.and valuable.consideration. in hatid paid pursuant to authority given-by the Board of-DirecLOra of said corporation CONVEYS and-WARRANTS unto THE HOUSING AUTHORITY OF ELGIN, ILLINOIS a corporation organized and existing under and by virtue-of.the laws:of-the State of Illinois- :' having it;principal office in the City of Elgin. County of Kane v. and Stale of Illinois the folloe•ing.described Real Estate situated in the County Of Kane and State of Illinois,to witi Lots 1; Z., 3, 4, 5, 6, 7 and 8 in Block XV in Sadler's Addition to Elgin., 'in the City of Elgin, Kane County, Illinois Subject to: w 1. Real Estate Tares for the year 1968 and subsequent. a - w > W - In Witness Whereof,said Grantor has caused its corporate seal to be hereto affixed,and has caused o _ its raTP-'to_bzsegned to these presents by its- _ - President,and attested by its e1 day of I E�r-c1 qY� ,19 6� 'Seci etary,this y THL SCHLESS CONSTRUCTION CO rM(_ m eft Ve i;f Illinois:County of as I the undersigned,a Notary Public,in and for ,t2ie.Courit;::and State aforesaid:'DO HEREBY I RTI€1'that R. M. SC HLESS persoriatl�known to me to be the President ofiise THE SCHLESS _ CONSTRUCTTION CO., INC. , an Illinois corporation,and R. A. GRAY •personaIly known to me to be the Secretary of said corporation,and personally knowr to me to be the same persons whose names are subscribed-to the foregoing instrument,appeared before me this day in person and severally acknow)- ' o edged that as such President and Secretary, they I. t c'xo►iarfii ssaL signed and delivered the said instrument as President-and U n V Secretary of said corporation;and caused the corporate seal of a M. said corporation to be afluced_thereto, pursuant to authority, given by the Z. C T {? Board of of said corporation as their free and voluntary z act,and as the free and voluntary act and deed of said corporation,for the Y uses and purposes=therein forth. _-..o h.. Given'under.my hand and official seal;this' Z day of t'e )v..ar. A. Commission expires 19 - _ ADORQBa OF PROPQATT . •'.[fAIt.-TO : t >:ITT'AND t1Af'r -T„[_ABOV[A90w[SO 10 VDA:O TA/tITIC AL $TATe-: - 9W>•I•rV INt1L - tVA�_Of[0 ONLT'ANO'19 N0T•4'PART OY > OR: R6COROQR'8 OFFICB BOA No Randli I ua r) THE GRANTOR S ARTHUR R. LEVINE and MOLLY LEVINE, his wife, t of the City of Elgin County of Kane Stare of Illinois for and in consideration of the sum of Ten Dollars and other valuable consideration in hand paid Convey...,and Warrant............ THE HOUSING AUTl10RITY O F E LGTN, ILLINOIS, a Municipal Corporation.to........................................" .............." .................."......................-.............................................-......-.........-............... �j ....................................••-"--••----....---"--............................----..............................._........._..........................._...--..... - Of the City of Elgin County of Kane State of Illinois the following described Real Frtam,to-w11: PARCEL ONE: _ That part of the Southwest quarter of Section 11, Township 41 North, Range 8 East of the Third Principal Meridian, described as Beginning at a point on the Sour_hcrly line of Wing Street at `the r Northeast corner of Lot 1 of Henry Geister's Addition to Elg i;; thence-t'.. South 110 East along the Easterly line of said Lot 1, 204,.5: the Southeast corner thereof and the Northerly line of Ftanson's ; Second $ubd2v sion".of Lot 8 of Ezra Hanson's Subdivision of Farm Lbts of Elgin, thence North 780 East along said Northerly line of _Hansom s Secosd`Subdivsion 217 ::75 feet to the Westerly line"of the right ofyyway of the Chicago and Northwestern Railway Company; thence-Northwesterly along s,aid,Westerly:Railroad.:right of way line to the Southerly line of said .Wing Street; thence Northwesterly along said-S outherly Idnel Line to the ;point ;of begiilnzng`, zn the City of Elgin,`Kane C.otmty Illinois r PARCEL TWO ,• r Lot 16 of if son- -s Second Subdivision of Lot 8 of Ezia Hanson's w„Sub division of Farm Lots if;,-Elgin in. the City of::Elgin.; Kane County, Illinois - - r, 4 - _ c.v xtarated�t t6s= C3 ty _ o f Elgin - ` Co,tauy of r Kane `ar tbs Ssera of Iltisaou, ui- &m8 wrtxa of lba'Fir ?.td Exa% pttoe letvr of tba State-of Illinois 2 zi { ;Subj.ct io general taxes for ,the year-1971 and the esfter �r2 y; .,.. -. Daad tbu:Y :_9th _November _ �.� 19 71 ` ' } ( oTuT t e) r.1 7,S r EAL) [SEAL} - jSEAL] _ � - .:.........._................................. [SEAL} ......_...... g Iac. 1,the undersigned,a Notary Public in,and for said Couat/m88ta0salafawEd.IIO_] BY'CER?L>YZY that ARTHUR R. LEVING and MOLLY LEVINE his wife, s ...... .............._............----...........-......--.............................-.......-...? ....-_...pasonallp known to me 4o be the cams persor....- -:. whose aame..S/arjabscribed to the foregoing instrument,appeared before me this day in person and _ �•.. „•. aGmowledged that_.._YhP-y—signed,sealed and delivered the said instrument as.._-.._...t e.1.I_...... tree and voluntary act,for the uses and purposes herein set forth,including the release and waiver of `•�trJ n. )� '� the right of homestead 9th Novem i • : Given under my hand and a,tbls...............................da9 of..-._.........-.---b....._........-........... er 7 f lr�.i .. ` .........--....._....... .............".........[SFAL) •••• •: Notary Public GRANTEES-ADDRESS MAIL TAX BILL TO: Document No.1209580 Filed for record in Recorder's once of Kane County,Illinois. M[i HOUSING AUTHORITY OF ELGIN s ME NA . . . . . . . . . 'I'LLINOIS nt . . . . . . . . . . ...-........ dot>`.._.._ a�i�c� 1.20 ca State Stree.t urceJ � .................................._.... Addre,:. - L .E.1 goi ji o . ],1,., 6012 Q, . . . Recorder of Dada. 3 x l v r ..z, `° sr a _�_ I:-A h ,,,.K'n�s -•��,. ; -S � - �mss• Jt,� '� �+§ s 4 �-*--4 - .. .r''3- �-,- S' � � �"� mat+_.-�-nr__�`��-"' '-cis�'� -� .a• `"- F•4_,_. s rx,� s may. _ .FS "��_� '�� �` �j z .�.....__ � � x�• r s s ���z ��•° f 3�+�. ms`s "f `.'? _�` k J„" r MX f Ul N- j-s � -_ -�� - � 7`"-- � - �""= -- mss-::. ..r��-�_ ��a-x•'��� - �'; �*rt,"�- _. -- i�'-e�•---:. :tee �� jrr�.. 3 • v»� t z _. ? i s�. � ?..�.�_.<��,+;�.ti� .3` �§ �� x'-23 ��� • • - -.,: 'e`'�= t'f`" � • • ��°-' �,y..� f� ^'s.,n,c��ry"� •• r-K s�'-..rte- �;.: r� sue4 ? _ _ _ 'x.F,v �3-�S .�-•` ..s.. a<. tea; .. ni #z `•.,.ate, � r�„"�.r `_°� +Qs e:.; �%'+�.-" f F Y ��', �. .S. �- ��--' � }�� �' �' f _-U.Lf�R ?t'�� i S � � � --2..�.�rte-• .F��,s' t Fv '•'.'.',sue rr'.-;>i `'c �} -� r z•..., ^�- /�Y\�s�� - -�'+Llr(fatdrOvrauc Coun _E y I_✓ .s . R{ - ��� t�5 bo - - Ct ftoriF'C[flg n.ILb i�[ J&a s a•'ir '•�" ,t` y-✓ nt .�,.s t -: �•'+ - i va• r i t s rg.Couzx�� r --`"3 "`•up~- �3 ?' :� it _ z". a�. ,�,_ �- ,z. `i} - tom- ,-•-� l z 'a� ._e• 's.t,A-t c �. -4-� f t tt- .�.E »-i.'��y�-.�'E T..."c .--• .+ #+��"� � Ems! -..r �i _xt r`, J �"• Yast�ngz4 Cauri f}.w..s, '�"'� � .ti. k'; -k -� �cE � `'-N s z t _ � ,-e, "`'•��"� .,r,� - �� r � a.�`if Z..._� � • - czar.,o Yer -�''"z _1.. �' K 5.,. -. .z.�. � � � �. vE.�1, �- - � fro s z�u :r •�.�a� iA� r� F>• - "`� - .,F F - r T r..' f - s t "">= E 'S- .f ° y. rt '`` `�},',�,i""'�e.:"_`�i�•a {`{- � - `ti, a s,�� rs�d''� yam.-�.' �.-•� ,p x" ��,:; -=-�r'-^�. �, -�� >.`�-�a�'s - � a - ��. '-..�F. o _^�-•G.� a s7ea .�•^ .� t - - � 'Y� �#-Y.'.rc?"a,+r*^>;'- '��y p�`t .:.zt ix- -Y�`�'�•„es, _ - .,� Z.'' z.���3` .'�� r .. ���Yt�, `O�a� �. �-rz__-�Cn.-�f � 3�.,� �,:ffi�°�c-._•�- - F•� :,L7������;�iG� :`%��'<''zr.+pr^z.#� �� .x„„,����,��i _�"� r�?-•�r'•�-_�.. -�`si.:a� P-9.--a r... .:,`_-F�^_ _3.:z.sr3���.•, _ 1 • • c t t r• • r• 1 • 1 • 1 A. THRESHOLD SHOLD CERTIFICA a GOM In order for your application to be accepted, in addition to the application itself, your organization must submit the following items to the City of Elgin Community Development Department no later than 5:00 PM on FRIDAY, DECf=N40ER 14,201 . a/ .An original application with all questions completed_ [single sided, not bound] of the completed application. (Only the original must include the requested support documents such as the articles of incorporation and the current list of your Board of Directors.) The following attachments/certifications: (if you have not submitted an application in the last two years OR if the information has changed) u Articles of Incorporation D Current List of Board of Directors Certified Organization Audit/Financial Statements of most recent year a. Copy of OMB A-133 Audit (Required if $300,000 in aggregate Federal funds expended), or b. Financial statements audited by a CPA(only if not qualified for A-133), or C. Profit and Loss Statement for most recently completed fiscal year and General Ledger printout(only first time applicants or those who do not meet above criteria may submit) • IRS 501(c)(3) Designation Letter(Pending letters will not be accepted) • Current Fiscal Year Agency Budget, including all funding sources ® Job Descriptions per budget detail. An Executed Statement of Applicant Form. 4(*-'An Executed Signature Authorization Form. Conflict of Interest Disclosure Form. I hereby confirm that this packet contains all materials required. Signature and Printed Name Authorized Signet- City of Elgin CDBG Application FY 2013-2014 Page 28 of 32 1 n _ TELE?HONC 312!742-7730 J 71. - Ri z(��E. ChiIrA` DD-S- ' R E E T ELGIN , ILLINOIS 60120 June 20, 196c State Housing Board 160 Borth LaSalle Street Chicago,, Illinois I 1 In re: Creation of a Housing Authority for the City of ""— ' Elgin, Illinois Gentlemen: On May Zc, 1966, the City Council of the City of Elgin, Illinois, adopted a Resot- ution determining that there is a need for a creation of a Housing Authority in and for the City of Elgin, Illinois, I am enclosing herewith a certified copy of said Resolution entitled "Resolution Determining That There is A deed F:,r The Creation Of A Housing Authority In And For The City Of Elgin, Illinois". I am also enclosing herewith a brief statement of the City Council's reasons and findings supporting such Resolution along with a cop, of the 1965 Elgin Housing Group Survey and a copy. of a report entitled "Elgin's Lowy Income Housing Story" prepared by the Mayor's special committee on low cost housing dated April L8, 1966, both of which docu--nents have been approved by the City Council and pro,,:icie a more d:-tailed analysis of the need of the creation of a Housing Authority in and for the City of Elgin. Upon the receipt of these enclosures and your review of the same, we hereby request that the State Housing Board of the State of Illinois issue a certificate to the Mayor of the City of Elgin, authori.iing the creation of an Elgin Housing Authority, Your prompt attention to ti-Lis request -sill be appreciated. CITY OF ELGIN By � Y,_ Robert L. Brunton City Manager STATE STATE Jun 4 . r: .... RESOLUTION DETERMINING THAT THERE IS A NEED FOR THE CREATION OF A L{OAST•:, AUTHORITY IN AND FOR THE CITY OF ELGIN, ILLINOIS. WHEREAS, the City Council of the City of Elgin, Illinois, has thor- oughly investigated and discussed the need of the creation of a Housing Authority in and for the City of Elgin, Illinois, and WHEREAS, the City Council has considered the report of the Maycr's Special Committee on Low Cost Housing dated April 28, duly p=eser.te.d to the Council at its regular Council Meeting of that date, and WHEREAS, the City Council has found: a. That unsanitary or unsafe inhabited dwelling accommodations exist in the City of Elgin and b. That there is a shortage of safe or sanitary dwelling acco- mmodations in the City of Elgin, available to persons who Lack the amount of income which is necessary to inable them, without financial assistance, to Live in decent, safe and.sanitary dwellings without over=crowding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNf.`IL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the City Council hereby determines that there is a need for/Rousing Authority in the City of Elgin, Kane and Cook Count es, Illinois and therefore recommends a creation of such an authority. Section 2. That a copy of this Resolution together with, a statement of the Council's reasons and findings supporting such Resolution be forwarded to the State Housing Board of the State of Illinois with the request tkat the said State Housing Board issue a certificate to the Mayor of the City of Elgin, auth- orizing the creation of such Elgin Housing Authority. ,Iyde L. Sa4les (Signature) Clyde L. Shales, Mayor P re s ented: May 26, 1966 Adopted: -- Vote: Yeas _5 Nays Recorded: ,•1 ;, �r3•, A tte s t: S:%ici•_r (S_c,_,,:'Myrtle E. SpieSler, City Clerk 7 - ?caL=_;_;.:�-.4;���:a:a�ixtrc:*��.G�u::�s ��M�i=::�..._,••z�r.:�.�°. —r•,t' _ � R:��� '�_rr�c `� � -.IITAYa'� �•s- u`F'-.ram � -'+r t.,w. -+r ..rr `. ss ®FL� j x- i DtWt37f� H. 0R E9 TE04 CEPd• 69y�pO8 1•s..• '¢' � .?-,:,. c� ..a °mss DZP�2TkjT+ ®F _ ':s.•.� <-. - - -. CEfAI j r. _• j. --:: fit... _ PUBLIC WORKS A&V�2 DAMA HOUSING_ao®;:. �� •-� �iRr�' '' r3a`c..';:'`:Si '._+":..••r.:-•�::;:G. f �\ - °u'U� - O'S6G HH8Afg9 CAM MCO Yltl - - ^r..v -� ---fff MuRY}i LA BArt a�•g3y8\ ''-- f y - PAUP S. EL1EEt?AE '" •-' GE'EBC63 zl�F2Ai-E�•�` p - c 'y. ��. ,.s _v�•x,;�� _ 159 ^•Y's'',.v�,.�,rrt•.�a.+•�.,.� �°�``�' -t-�"�`•£ dstcs6:�'•¢¢ct ,. L `a LW On ZO IlLimom .3 r�=,rr :-�'�:' _- a" .�Y - '�'_Gt� _ -� Ja.�"- _�`1•`_y..-•'�2r,_�•-�'JL _S- - 3�' .'F +'_�• .�3s-� •`"a` �e�' . .�:. • 000 -.. - '.�. �'}'+nT;' •: .?ti' .t�.� � -.- � - .'���r_y.. _. vial! The state ®9Fs � � - A- ti y : - _of the r. -. do : � Ma ®rib - ' �- - :: - r@ lBD*8g Of-19.9.8$YI and ICY' Sit in ®ff icer of the : >v •_->>,,� "` _ .__. ir.Y. =•ram - - _ of .. of luinols of S of Using Of ]Tag Robert 1. S elm 7L for ,3 t®ra �� for the o ���of Pgrcr R. str z ears or Harry.- _777t� the GrM Leachq Y Of t bri ®® 9 - ... for the tee f oar (4) year K -. • f®r the te"o-of - WITUSS THE. HM.. -- aw the Elf said u®� ate at- of this .. .. - - _... State. Secre hal Beer ar led card Ec at 5� �AZE, � °Ojde�s. �.�8 @lis� �� fSaH���° ��U89i &eo �HFSe__� _ a - , t ,,.J July 1966 v • GOOPL:3;:Ti0P: r.GR��Id'if�1.°iT This Aarxcemcnt entered into this 27th day of February* 1967 , by and between the Housing Authority of Elgin, Illinois ---- _(hefcin called the "Local tority ) d the City of Elgir., Illinois { crein called.;:i0 "iAunici.paiity" , IT.;— In consideration of the r,ntival covenants hcreinaf ter set forth, the parties hereto do aExc-c as follows: 1. :•lhencvcr used in this; ?.greemcnt: (4) The term 'Project•" shr.14 mean c•!nv lo:.i-ront housing hereafter developed as an entity by the Lac=1 Authority :rith financial assistance of the United States of Amcrica, Housing Assist,�nce ;Aministration, (herein called the "Government"); excluding, ho-i'tover, any loco-rent housing project covered by any contract for loons and annual contributions entered into between the Local authority and the Government, or its predecessor agencies, prior to the date of this Agreement. (b) The term "Taxiing Body" shall mean the State or any Political subdivision or taxing unit thereof in which a Project is situated and.uhich would have authority to -assess or levy real 91'personal-property taxes or to certify such taxes to a taxing body or public officer to be -levied for its use and benefit with respect to a Project if it were not exempt from taxation. (c) The form "Shelter Rent" shall mean the total of all charges to all tenants of a Project for dwelling rents and nonduelling rents (excluding all other income of such Froject), less the cost to the Local Authority of all dwelling and nondwelling utilities. (d) The term "Slum" shall mean any area where dwell- ings predominate which; by reason of dilapidation, cvercrcwdirg,faulty arrangEraen' or design, Lack of - ventilation, iight or sanitation facilities, or any combination of these factors, are detrimental to safety, health, or morals. 2. The Local Authority shall endeavor (a) to secure a contract or contracts With the Government for loans and annual contribu- "ions covering ore or more -Projects comprising approxijnately 300 " units of low-rent housing and (b) to develop and administer such Project or Projects, each of which shall be located c'rithin the corporate limits of the Municipality. The obligations of the parties hereto stall apply to each such Project. tion and statutes of the State 3. (a) Under the constitu of Illinois , all Projects are exempt from all real and personal property taxes ' ,EaOAg levied or imposed by any Taxing 3o6y. With respect to any Project, so long as either (i) such Project is owned by a public body or govern- men£ai agency and is used for lui-i-rent housing 21. ' July, 1966 5, =srinv th period co.rriencino with the date of the acquisition of any part o: the site or sites of arr,�r- Project an' ;ontinuing sc loni; as either (i) such :-roject is owned by a Public body or ,ovcrnmontLl !fency ,.nd is used for low-rent housing curl.oses, or (ii) any contract betxeen the Local Authority rnO the Government for loans or annual contributions, or both, in connection with such Froject remains in force and effect, or (iii) any bonds issued in connection with such rroject or any monies. due to the Government in connection %;ith such rroject remain unpaid, r:hichever ceriod is the longest, the ...unieipality without cost or charge to tho\Lo- cal"Authority or the tenants of such Project (other than the Payments an .ieu of Taxes) shall: (a) Furnish or cause to be furnished to the Local Authority and the tenants of such rrojectrublic services and facilities of the lime character and to the same extent as are furnished from tine to time without cost or charge to other dwellings and inhabitants in the iisnicipality; �. (b) Vacate such streets, roads, and alleys within the area of such_roject as may be necessary in r{ the development thereof, and convey without charge to the Local `uthority such interest as the Municipality may have in such vacated areas; and, in so far as it is la*.i£ully able to do so �-ithout cost or erpense'to the Local _uthority or to the .unicipality, cause to be removed from such vacated areas, in so far as it may be necessa-rT, all public or private utility lines and eauirment; (c) in so far as the unicinality may la dully do so, (i) grant such deviations from the building code of the :;unicipality as are reasonable and j necessary to promote economy and efficiency in the development and administration of_ such Project, and at the same time safeguard health and safety, and (ii) make such changes in any zoning- of the site and surrounding territory of such Project as are reasonable and necessary for the development and Droteetion of such 'r'roject and the surround- ing territory; (d) Accept grants of easements necessary for the development of such Project; and (e) Cooperate with the Local Authority by -such other lawful action or ways as the 1%unicigality and the Local .:uthority may find necessary in connection with the development and admin-stra- tion of such Project. 6. In respect to any :roject the 'Xunicipality further agrees that within a reasonable time after receipt of a written request therefor from the Local Authority: (a) It will accept the dedication of all. Interior streets, roads, alleys, and adjacent side�lks with- in the area of such Project, together wits-i all storm and sanitary secaer mains in such dedicater-i areas: after the Local r.uthority, at its own exnense, has completed the erading, improvement, pavin-, and 7 installation thereof in accordance with sr •ecifica- tions acceptable to the unicipality; (b) it will accent necessary dedication: of land for, and i:`ill grade, imr,rove, rave, and r-ovide sidei•ial'ks for, a).1 straLts bouni linC, •h -roject or necessary to provide adequate acce:;s theroto {in consideration whereof the Local %tuth67ity sha:.l. pay 2LG1 ` Gao July, 1566 to the ,•:wnicipality ouch amount as w:'culd be assessed against the Project site for such work if such site were privately o,:med); and (c) it will provide, or cause to be provided, water mains, and storm and sanitary sc:w:cr mains, leading to such :'reject and servin- the bounding streets thereof (in consideration whereof the Local rut.hority shall pay to the hunicipality such amount as •.could be assessed against the Project site for such ,aork if such site were privately owned). 7. If by reason of the iunicipality's failure or refusal to furnish or cause to be .furnished any r;ublic services or facilities z�hich it has agreed hereunder to furnish or to cause to be fur- nishcd to 'the Local Authority or to the tenants of any Project, the Local ,'uthority incurs any expense to obtain such services or facilities then the Local Luthority may deduct the amount of such expense from any Payments in Lieu of Taxes due or to become due to the Iunicipality in respect to any Project or any other lows-rent housing Projects owned or operated by the Local Authority. 8. No Cooperation Agreement heretofore entered into between the i,1unicipality and the Local Authority shall be construed to apply to any Project covered by this Agreement, 9. So long as any contract between the Local. Authority and the Government for loans (including preliminary loans).or annual contri- butions, or both, in connection with any Project remains in force and effect, or so long as any bonds issued in connection with any Project or any monies due to the Government in connection with any Proj- ect remain unpaid, this Agreement shall not be abrogated, changed, or modified without the consent of the Government. The privileges and obligations of the Municipality hereunder shall remain in full force and effect with respect to each Project so long as the beneficial title to such Project is held by the Local Authority or by any other public body or -Overnmc'ntal agency, including the Government, autYforized by law to engage in the develcpment or administration of low-rent housing projects. If at any time the beneficial title to, or possession of, any Project is held by such other public body or governmental agency, including the Government, the provisions hereof shall inure to the benefit of and may be enforced by, such other public , body or governmental agency, including the Government. Ili WTIMESS Z':HERSO , the municipality and the Local Authority have respectively signed this Agreement and caused their seals to be affixed and attested as of the day and year £irst.above written, CitY of Figin T (SEAL) Corporate Name of :Municipality) t attest: - L/1cQL L P 1 By {Title �,Ss.• .. „ l[,:-C-i'[ Tti� C--C'[ C•..2:'4c['c '�f� rt.�-�'',•�c. _ {Corporate Name of Local Author'`y, - \ Ti..�.. htt3St: �y Secretary Chairman 2431 - inumis CRo July, 1966 purposes, or (ii) any contract between the Local Authority and the Government for loans or animal contributions, or both, in connection with such Project remains in-force and effect, or (iii) any bonds issued in connection with such Project or any monies due to the Government in connection with such Project remain .unpaid, whichever period is the longest, the Municipality agrees that it will not levy or impose any real or personal property taxes upon such Project or upon the Local Authority with respect thereto. During such period, the Local Authority shall make annual payments (herein called "Payments in Lieu of Taxes") in lieu of such taxes and in payment for the public services and facilities furnished from time to time without other cost or charge for or with respect to such Project in accordance with Section 29 of the Illinois Housing Authorities Act,��cpxxree�eatorc:Pasyonenbs x �i�r�i�ii'''�'I`2�c-5cx'`,�`:•.,'S"'vti%c3FIt'F,f�:xi%?ito{��PS`t�1K��ib� l, . The hunicipality agrees that, subsequent to the date of initiation (as def ined in the United States Housing Act of 1937, as amended) of' each Project and within five years after the completion thereof, or such further period as may be approved by the Government, and in addition. to Vie number of unsafe or insanitary dwelling units which the Municipality is obligated to eliminate as a Dart of the low-rent housing Project(s) heretofore undertaken by the Local Authority, there has been or will be elimination (as approved by the Government) by demolition, condemnation, effective closing, or compulsory repair or improvement, of unsafe or insanitary dwelling units situated in the locality or metropolitan area in which such Project. is located, substantially equal in number to the number of newly constructed dwelling units provided by such Project; Provided, That, where more than one fanily is living in an unsafe or insanitary dwelling unit, the elimination of such unit shall count as the elimination of units souel to the number of famill.es accommodated therein; and Provided, further, That this paragraph 4 shall not apply in the case of (i) any Project developed on the site of a Slum cleared subsequent to July lj, 1949, and that the dwelling units eliminated by the clearance of the site of such Project shall not be counted as elimination for any other Project or any other low- rent housing Project, or (ii) any Project located in a rural nor— arm are=_. 2 - VOLUME XXXX1.. . t 370 RESOLUTION AUMRIZING A RMSED COOPERATION AGREBENT AND NtEADRANDUM OF 1}MR,STANDING WITH THE-HOUSING MAHORTI'Y OF ELGIN BE IT RESOLVED BY THE CITY C and La F TBEa T�OF E�IL.,GIerk�be�and that Leo I, Nelson, City Manager, d to execute on behalf are hereby respectively authorized and directs , ` of the City of Elgin, a revised cooperation agreement and memorandum of understanding with the Housing Authority of Elgin, copies of which are attached hereto and made a part hereof by reference. s/ Richard L. Verbic ar o er ac, ayor Presented: August 9, 1978 Adopted: A §t-- �3 , Vote: Yeas 4 Days 3 Recorded: . Attest: s/ Marie Yearman ne Yearman, City lex RESOLUTION ADOPTED AUTHORIZING AN AGREEMENT FOR THE REPAIR OF TIAVERLY DRIVE Councilman Hill made a motion, seconded by Councilman Barnes to adopt the aforementioned resolution. Yeas : Councilmen Barnes , Gilliam, Hill , Kirkland , Nelson, West and Mayor Verbic . Nays : None. HOUSING AUTHORITY OF ELGIN BOARD OF DIRECTORS 2012 Robert Gilliam, term expires December 2012 Jessie Jones, term expires December 2013 Nuhemi Morales, term expires December 2014 Ruth Stephens, term expires December 2012 Mauricea Rhodes, term expires December 2012 THE HOUSING AUTHORITY OF THE CI'1 Y OF ELGIN, ILLINOIS INDEPENDENT AUDITORS' REPORT, FINANCIAL STA eF,MENTS AND SUPPLEMENTAL INIiOWYINTION FOR THE YEAR I+�NDI ID MARCH 3i,2(D.II, INCLUDING SINGLE AUDIT REPORTS AND SUMMARY OF AUDITORS' RESULTS gm 1iELx1A 13U TL ER of C'QAfPANY,L_TD. C£rtillCd Public Accountants and Consultants � '3`I•IE HOUSING A.1 I'HO RITY()i?'1 HE CITY OF ELGIN, ILLINOIS TABLE OF CoNTAVN'I'S EXHIBIT PAGE INDEPENDENT AUDITOR'S REPORT I-2. MANAGEMENT'S DISCUSSION AND ANAL"SIS 3-7 BASIC FINANCIAL STATEMENTS: Statement of Net Assets- Enterprise Funds A 8 Statement of Revenues, Expenses,and Changes in Net Assets-:Enterprise Funds B 9 Statement of Cash Flores-All Enterprise Funds-All fund Types and Account Groups C 10 Notes to die Financial Statements 11-17 SUPPLFMENTAL INFORMATION: Schedule of Expenditures of Federal Awards D 18-19 Financial Data Schedules-Combined income Statement -Audited REAC Submittal E 20-25 Statement of Capital Fund Costs- Uncompleted F 27 Statement of Capital Fund Costs-Completed G 28 SINGLE AUDIT REPORTS: Report on Internal Control Over Financial Reporting and on Compliance And Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing, Standards 29-30 Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133 31-32 SCHEDULE OF FINDINGS AND QUESTIONED COSTS: Summary of Auditors' Results 33 Financial Statement Findings, Federal Awards Findings and Questioned Costs 34 Status of Prior Year Findings and Questioned Costs 35 Statement of Compliance with Section 8 Management Assessment Program 36 Statement of Compliance with Public Housing Management Assessment System.Program 37 INDEPENDENT AUDITOR'S REPORT VR'C a/ LrVIH BUTLER LER&"CVI�Y�F-.Y.lN - 0. ME41'oESt Of:TH=AIERIf4N 13a5Ti1UTE Of CPt.: CERTIFIED PUSLIC ACCOUNTANTS AND CONSULTAIM T.,.E WuaS CPA S=Srr INDEPENDENT AUDI—IOR'S REPORT Board of Commissioners U.S. Department of Housing and Urban Housing Authority of the City of Elgin, Illinois Development Elgin, Illinois Chicago Office. Ralph.Metcalfe Federal Building 77 West Jackson.Boulevard Chicago, Illinois We have audited the accompanying financial statements of the business-type activities, of the Housing Authority of the City of Elgin, Illinois (the Authority), for the year ended March 31, 2011. -these financial statements are the responsibility of the Authority's management. Our responsibility is to express an opinion on these financial statements based on our audit.. The prior year summarized comparative information has been derived from the prior year audit report dated February 13, 2011, and an unqualified opinion was expressed on those financial statements. We conducted our audit. in accordance with auditing standards generally accepted in die united States of America, and die standards applicable to financial audits contained hi Government Auditing Standards, issued by the Comptroller General of die United States. Those standards require that we plate and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, die respective financial position of the business-type activities of the Housing Authority of the City of Elgin, Illinois, as of March 31, 2011, and the respective changes in financial position and cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. in accordance with Government Auditing Stwulardv, we have also issued our report dated October 21, 2011, on our consideration of the Authority's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and otter matters. 'Die purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over Financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Audit Standards and should be considered in assessing tine results of our engagement. In accordance with U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Government and Non-Profit Or anizationv we have also issued our report dated October 21, 201.1, on compliance with requirements applicable to each major program and internal control over compliance. That report is an integral part of an audit performed on the expenditure of federal awards and should be considered ill assessing the results of our engagement. The management`s discussion and analysis and budgetary comparison information, on pages 3-7, are not a required part of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary informa(ion. However. we did not audit the information and express no opinion on it. 6EMI'MONROE SUITEi4W).C:HiCI-GO,If.),I IA;606i:6OFF)Cf-: 0,12)4)9-1447 F:1X:GI-1)419-fM*"' Our audit was conducted for the purpose for forming an opinion on the financial statements taken as a whole. The accompawying financial data schedules as of March 31, 2011, are presented for purposes of additional analysis and are not a required part of the basic financial statements of the Authority. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and Thin-Profit Organizations, is also not a required part of the financial statements of the Housing Authority of the City of Elgin, Illinois. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. 1r r -WA� � k-14 ad 1 Velma Butter&Company, Ltd. Chicago,Illinois October 20. 2011 2 MANAGl RENT T'S DISI USSI®1N AND ANALYSIS HOUSING AUTHORITY of the CITY of''+ GIN, ILLINOIS 120 SOUTH STATE STREET iCLG N, 11, I'I-If_;NE(847) 74+2-3853 FAX (847) 74244% To the Board of Commissioners of the The [-lousing Authority of the City of Elgin, Illinois Elgin, Illinois NIANAGEA'II NT'S DISCUSSION AND ANALYSIS This section of the Housirtg Authority of the City of the Elgin, Illinois (the "Authority") annual futancial report presents management's discussion and analysis of the Authority's financial performance during the fiscal year that ended on March 31. 2011_ We are pleased to submit the financial statements of the Housing Authority of the City of Elgin, 111inois for the year ended Marcia 3I, 2011. The accuracy of the data presented in the financial statements, as well as its completeness and fairness of presentation, is the responsibility of management. All necessary disclosures to enable the reader to gain an understanding of the Authority's financial affairs have been.included in the footnotes accompanying the general purpose financial statements. The purpose of die financial statements is to provide complete and accuraie financial information, which complies with reporting requirements of the U-S. Department of Housing and Urban Development("HUD")and the GovernmentaL Accounting Standards Board. FINANCIAL HIGHLIGHTS e Net assets at March 31, 2011, totaled S9.8 million and represent an increase of $304 thousand from March 31, 2010. a Revenue decreased by SI23 thousand for fiscal year 2011_ The decrease is primarily due to a decrease in rents. Operating expenses; excluding depreciation, decreased by $521 thousand or by 4.5% to $10.9 million at. A-farch 31, 2011. a Net capital assets were $4.7 million at March 31, 2011, representing an increase of$107 thousand from the March 31. 2010, balance of$4.6 million. The increase was attributed to capital improvements. C. Total liabilities decreased from$1 million ar March 31. 2010 to 5326 thousand, at.March 31. 2011. OVERVIEW OF THE FINANCIAL STAT'E4I]{NTS The Authority's basic financial statements are presented as a single enterprise fund whose operations include two separate and distinct housing programs, the low rent and housing choice voucher programs, and a blended component unit. The Low Rent housing program is funded by income-based rents received from residents and operating subsidies from HUD. Under the housing choice voucher program, the Authority enters into housing assistance payment contracts with eligible landlords. HUD pays housing assistance payments, which includes tenant rents and management fees for operating the program. The financial statements are presented in three sections: rttanaecntent's discussion and analysis (this section), the basic financial statements and supplementary information. 3 The management's discussion and analysis section.includes information on the past and future accomplishments of the Authority. it focuses on analysis of the financial statements and the improvements in the Authority's management. The financial section provides both long-term and short-terns information about the Authority's overall financial status. The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of other supplementary information that further explains and supports the information in the financial statements. The Authority's financial statements are prepared in conformity with accounting principles generally accepted in the United States of America("GAAP')as applied to government units, Fund Financial Statefnents are groupings of accounts used to maintain control over resources segregated for specific activities or.objectives. The .Authority, like other state, local, or quasi-govertunents, uses find accounting to ensure and demonstrate compliance with finance-related legal requirements. The Authority's funds only consisted of a.Proprietary Fund. The Authority's f'reprietan, Fund is comprised of enterprise funds with 'business-type" activities intended to recover all or a portion of their costs through fees and charges for services. Since the Authority maintains its activities in enterprise funds, its Proprietary Fund financial statements provide information about the activities of the Authority as a whole. The bottom of the Statement of Revenue, Expenses and Changes in Net Assets reports on the Authority's net assets and how they have changed from the previous year. Net assets are the difference between the Authority's assets and liabilities, which is one way to measure the Authority's financial health or position. Additionally, file Authority is required to undergo an annual single audit in conformity with the provisions of the Single Audit Amendments of 1996 and the United States Office of Management and Budget's (OMB)Audits of states, Loral Gotiernments, and Nan-Profr Organizarions as provided in OMB Circular A-133. Information related to this single audit, including a schedule of expenditures of federal awards, the independent auditor's reports on internal controls and compliance with applicable laws and regulations, and a schedule of findings and questioned costs will be issued with this report. FINANCIAL.ANALYSIS OF THE EAUTHORFFY Net Assets Net assets represent the difference between total assets and total liabilities. As shown in Table 1, die Authority's total net assets at March 31, 2011 increased by $964 thousand to approximately $9.5 million or 11.3%. Total liabilities decreased by$660 thousand or 67% to 5326 thousand. Current assets increased by 490. or approximately $197 thousand. While non-current assets increased by $107 thousand or 2.39 from$4.6 million to$4.7 million. 4 Tahle 1 Elgin Housing Authority's Net i ssets Percent 2011 2010 Difference Change Current Assets $ 5,084,079 $ 4,886,929 $ 197,150 4.0% Not—curreut Assets 4,726.364 4,619,056 107,308 2.310 Total Assets S 9,810.413 $ 9,505,985 $ 304,458 3.2% Current Liabilities $ 192,(YJ2 $ 169,339 $ 22,663 1.3.4:, loon-current Liabilities 134,441 816.814 (682,373) -83.5% Total Liabilities 326,443 986,153 (659,710) -66.9% invested in Capital Assets, Net 4,694,485 3,101,990 1,589,495 51.2 Restricted 1,850,969 1,527,064 323,905 21.2% Unrestricted 2,938,546 3,887,778 (949,232) -24.4% Total Net Assets 9,484,000 8,519,832 964,168 11.3% Total Liabilities and Net Assets $ 9,810,443 g 9,505,985 $ 304,458 3.2% Change In Net Assets The change in net assets at 141arch 31, 2011, was an increase of approximately $304 thousand from 2010. Net assets invested in capital assets; consist of investments in fixed assets and capital improvements net of accumulated depreciation, increased by 1.7 milfion. unrestricted and restricted net assets decreased by about 5720 thousand. The restricted amount is for future obligations. Capital Assets Capital assets increased by$107 thousand from S4.6 million ro$4.7 million as shown on the table below: Additions and March 31, 2010 Transfers in March 31, 2011 Land.and Stntctures $ 12,858390 $ 352.236 S 13,210.626 Office Furniture and Equipment 602,513 55,555 658,068 Construction in Progress 996,057 141999 1,140,056 Less Accumulated Depreciation (9,837.904) (444,482) (10,282,386) Total Fixed Assets $ 4,619,056 $ 107,308 S 4,726.364 Construction costs during die year totaled 5143,999 and construction in progress at year-end totaled $1,140,056 and depreciation expense for 2011 was$444,482. 5 i As shown.in Table 2, the Authority's total revenues, winch included HUD Operating and Capital Grants, tenant rents, interest and other income,decreased by$123 thousand or 1 Table 2 Changes in .Elgin housing Authority's Net r�ssefs Percent 2011 20113 Difference Change Operating Revenues. $ 1.1,803,421 $ 11,895,958 $ ('92,537) -0.8`7 Non-Operating Revenues 567,789 598,425 (30,636) -5.I% Total Revenues 12,371,210 12,494,383 (123,173) -1.0% Operating Expenses 10,962,560 11,484,141 (521,581) -4.5% Depreciation 444,482 450,130 (5,648) -1.3 a Total Expenses 11,407,042 11.934,271. (527,229) -4.4 Change in Net Assets 964.168 560,1.1_-2 404,056 72.19 Total Net Assets, Begirtrriig 8,519,832 7,9517618 568,014 7.1% Prior Period Adjustment 7.902 (7,902) Net Assets at End of Period $ 9,484,000 $ 8,519,832 $ 964,168 11.3% As shown in.Table 3, the Authority's total expenses decreased by$527 thousand or 4.4;0 to approximately 511.4 million in 2011. 'gable 3 )Agin Housing Authority's Operating Expense Percent 2011 210140 (Difference Change Administrative Expenses S 1,310.393 $ 1,259,227 S 51,166 4.1% Tenant Services 10,656 3,430 7,226 210.710 Utilities Expenses 225,666 228,309 (2,643) -1.270 Ordinary Maintenance 859,853 771,287 88,566 11.5% Protective Services 13.500 2,589 10.911 421.40(% Insurance 93,293 96,484 (3,191) -3.3% General Expenses 190,110 415,042 (224,932) -54.2`/0 Interest 2,329 7,906 (5,577) -70.5% Housing Assistance Payments 3,256,760 8,699,868 (443,108) -5.1 Depreciation Expense 444,482 450,129 (5,647) -1.35'0 Total Operating Expenses $ 11,407,042 $ 11,934,271 $ (527,229) -4.4% BUDGETARY CONTROL Budgetary control is exercised over programs through internal control methods that ensure compliance with legal provisions incorporated in annual progrann budgets approved by HUD and the Board of Commissioners. The activities of the Authority's enterprise fund are included.in the annual budgeting process. Capital project budgets contained in fie Authority's tow rent housing program are adopted for the length of the capital projects then annualized to strengthen monitoring and completion benchmarks. 6 i iAjOR INITIATIVES 7 FINANCIAL STATENtEmrs HOUSING AUTHORITY OFT E CITY OF ELGIN, !LLI OIS STATEMENT OF NET ASSE'T'S FOR TRE YEAR ELIDED MARCH 31, 2011 (with comparative toils for 241.9) E 11131T A - -- EN FERPRISE FUNDS 2011 2010 LOW RENT SECTION 8 CATDI TOT'A;<, TOTAL ASSETS CURRENT ASSETS Cash and Cash Equivalents S 1,078,252 $ 1,197;316 S S 2,275.568 S 1,454,440 Investments 630,255 ' 2,012,504 2,642,759 3,198,045 Accounts Receivable,Net Allowance 56,315 40,731 97,046 14=1,345 Prepaid Expenses 53.288 15,418 68,706 90.099 Total Current Assets 1,818,110 3,265,969 - 5,084,079 4,886,929 NON CURRENT ASSETS Land,Structures and Equipment, Net 4,708:316 18,048 4,726,364 4;619,056 Total Non Current Asstes 4,708;316 18,048 - 4;726,364 4,6I9,056 TOTAL ASSETS $ 6,526,426 S 3,284,017 $ S 9,810:443 $ 9,505.985 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts Payable $ 4,256 S 14,926 S $ 19,182 $ 30,853 Tenant Security Deposits 55,669 55,669 54,889 Accrued Liabilities 43,156 23,296 66,452 41,761 Notes Payable-Current 31,879 31;879 39,823 Deferred Revenue 6,917 6;917 2,013 Total Current Liabilities 141,877 38,222 - 180,099 169,339 NON-CtIRRENT LIABILITIES Notes Payable-Non Current. - 697;455 FSS-Escrows 25248 109,193 134,441 118,019 Accrued Liabilities-Non Current 5,730 6,173 11,903 7,340 Total Non-Curreni Liabilities 30,978 115,366 - 1.46,344 816;814 Total Liabilities 172,855 153.588 - 326,443 986,153 NET ASSETS Unrestricted Net Assets 1,677.i34 11261,412 - 2.938,546 3,104,990 Restricted Net Assets 1,850.969 1,850,969 1.527,064 Investment in Fixed Assets 4,676.437 18,048 - 4,694;485 3,887,778 Total Net Assets 6,353,571 3,130,429 9,4 84,000 8,519,832 TOTAL LIABILITIT-S AND NET ASSETS $ 6,526,426 $ 3,284.017 $ $ 9,810,443 S 9,505,985 See accompanying notes to the financial statements. 8 HOUSING AUTHORITY OF THE CITY OF ELGIN, ILLINOIS STATEMENT Off'REVENUES, EXPENSE .SID CHANGE I1 �tllrT ASSET'S FOR TH YEAR ENDED MARCH 31, 2011 (wigs comparative totals for 2016) EXHiBr:B ENTERPRISE FUNDS 2011 2010 LOW RENT SECTIGN S CADI TOTAL TOTAL OPL RATING TREV>E1 LIES Tenant Rents S 567.591 $ S S 5671591 S 681637 HUD Operating Grants 949,227 9.482,881 IO,432,108 10,485.671 Other Income 109,648 31,658 662,416 803.722 779.625 TOTAL OPERATING REVENUES 1,626,466 9,514,539 662.,416 11,803,421 11.948,933 (I:PERA'T;NG EXPENSE'S Administrative Expenses 8931860 416,533 1.310393 1,259,227 Tenant Services 10.280 370 10,656 3,430 Utilities Expenses 224,482 1,184 225,666 228,309 Ordinary Maintenance 854,958 4,895 859,853 771,287 Protective Services 13,491 9 13,500 2,589 Insurance 64.366 28,927 93,293 96.484 General Expenses 127,340 62,770 190.110 415,042 Interest 2,329 2,329 7,906 Housing Assistance Payments 8,256,760 8,256,760 8.699,868 Depreciation Expense 438.526 5.956 444.482 450,129 TOTAL OPERATING EXPENSES 2,629,638 8.777,404 - 11,407,042 11.934.271 OPERATING INCOME(LOSS) (1,003.172) 737,135 662,41.6 396.379 14,662 I+IOPI OPI FiA7'ING REVENUES(EXPENSES) Interestlncorre 5.560 40.728 46,288 49,637 GairY(Loss)on Sale of Assets - {231,467) HUD Capital Gratis 521,501 521,501 727,280 NON-OPERATING REVENUES(EXPENSES) 527,061 40,728 567,789 545.450 TI\TTs"IR-C(}>6[PAiNY REVENUES(EXPENSES) Allocated Overhead Revenue 378;730 378,730 607,100 Allocated Overhead Expense (378.730) (378,730) (607,100) INTER-COMPANY REVENUES(EXPENSES) 378,730 (378.730) - - CHAINGE IN'NET ASSETS (97,381) 399,1.33 662,416 964,168 560,1 Y2 NET ASSETS ATBFGINNING OF PERIOD 6,450,952 2,731,296 (662,416) 8,519.832 7.951.818 PROIR PERIOD ADJUSTMENT - 7.902 NE7 ASSE'T'S AT END OF PERIOD $ 6.351571 $ 3,130,429 9.484.000 S 8.519,832 Sce accompanying notes to the financial statements. t7 HOUSING MUTHOR[TY OF TAE CITY OIL ELGIN, ILLINOIS S$A`I`EMEN I'OF GASP, E LOWS FOR HE YEAR ENDED MARCH 31, 2011 (with comparative totals for 2010) EXHIBIT C 2411 2010 CASK FLOWS FROM OPFRATING ACTIVITIES Receipts from Tenants and Others S 11.141-005 5 11,898,807 Payments to Employees (745,238) (693,751) Payments to Vendors and suppliers (8,861,514) (10,337.534) Net:.ash Provided by Opumting Activities 1,534,253 867,5222 CASH FLOWS F1TZQ3M INVFRT1NG ACI'IVITI-FS Gain/(Loss) in Investment Portfolio (.555,286) 47,539 Interest Income 46,288 49,637 Net Cash (Used in) Provided by investing Activities (508,998) 97,176 CASH S FRO11 CAPITAL AND RELAL D FINA1VCING AiCTIV1TMS Capital Grants 521,501, 790,255 Gaini(Loss)on Sale of Capitald Assets - (231,467) Purchase of Capital Assets (26,814) (69.690) Payments on Notes Payable (698,814) (968,294) Net Cash (Used In)Provided by Capital and Related Activities (204,127) (489,196) NT-T(DECREASE) INCRRAS-E IN CASH AND CASH EQgUIVAL&MYS 821,128 475.502 C.4,SH A.ND CA.511 EQUIVALENTS AT MEGINNING OF FISCAL YF,AR 1.,454,440 978,938 CASH AND CASI3 EQUIVALENTS AT END OF FISCAL Yr,,AR S 2,275,568 S 1,454.440 Reconciliation of Operating. os,,;to Net Cash Used by Operating Activities Ner income $ 9(14,168 S 584,012 Adjustanents To Reconcile Depreciation 444,48'2 450,1'Z9 Change in Assets and l-iabilities (Increase)/Decrease in Accounts Receivable 47,299 .(58,084) (Increase)/Decrease in Prepaid Expenses 21,393 (19,875) Increase/(Decrease) in Accounts Pavable (11,671) (23,136) Increasel(Decrease) in Accrued Liabilities 46,476 7,262 increase/(Decrease) in Tenant Security Deposits 780 (17,926) increaset(Decrease) in Deferred Revenue 4,904 1,440 Increase/(Decrease) in Other Liabilities 16,422 (56,300) Net Cash Provided by Operating Activities $ 1.534,251 S 867.522 4UPPLEA-1EINMAI DISC 1 OSURI'S OIL NONCA411 ACTIV[TIES interest Paid i urina the Year $ 2,329 S 3,890 See accompanying Notes to ilte financial statements. 10 NOTES TO THE FINANCIAL STATE ta ENTS HOUSING AUTHORITY OF TRE CITY OF ELGIN, IIJ*I.INOIS NOTES TO THE FINANCIAL STAT'EIMEN TS FOR THE YEAR ENDED MARCH 31, 2011 Note I -€)rganizat.ion and Program Description The Housing Authority of tite City of Elgin, Illinois (the Authority) is a municipal corporation created and organized under the Housing Authority Act of tile Slate of Illinois to engage in the acquisition, development, !casing and administration of a low-rent housing program and other Federally assisted programs. The United States Department of Housing and Urban Development (HUD) has direct responsibility for administering housing programs under the.United States Housing Act.of 1937, as amended. HUD is authorized to enter into contracts with local housin, authorities and to provide funds to assist the Public Housing Authorities (PI-[As) in financing the acquisition, construction, and/or leasing of housing units; to make housing assistance payments; and to make annual contributions (subsidies) to PHAs for the purpose of maintaining the low rent character of the local housing program. As required by accounting principles generally accepted in file united States of America, the accompanying financial statements present the various program activities of Elie Authority. The Authority's assets, liabilities and results of operations are scgrcgawd into public housing and grant programs as follows: Luxe Kent Housing - The low rent housing program provides subsidized housing to low income residents. The Authority is the owner of approximately 255 public housing units located throughout the City. The Authority receives revenue from dwelling rental income and operating subsidies from HUD. "Capital Funds," provided by HUD, are used to improve die physical condition, management and operation of existing public housing developments. The low rent housing program is reported as an enterprise fund_ flousing Choice Voucher Progrant -The Authority participates in the Housing Choice Voucher Program. This program is designed to provide privately owned, decent, safe and sanitary housing to low income families. The. Authority provides assistance to tow income persons seeking decent, safe and sanitary housing by subsidizing rents between such persons and owners of existing private housing. Under the programs, die Authority enters into housing assistance payment contracts with eligible landlords. To fund tike program, the Authority enters into annual contribution contracts with HUD for the receipt of rental subsidies. The Housing Choice Voucher progrant is also reported as an enterprise fiord. A. Reporting Entity The financial statements of the Authority have been prepared in accordance with accounting. principles generally accepted in the United States of America, as applicable to govertmhenral units. These principles define the reporting entity of the primary government, as well as its component units. Component units are separate legal organizations for which the elected officials of the primary government are financially accountable. Financial accountability is defined as appoinunent of a voting majority of the component imit's board, and either (a) the ability to impose will by the primary government, or (b) the possibility that the component unit will provide a financial benefit or impose a Financial burden on the primary government. The accompanying financial. data present the financial statements of the Authority. The reporting entity for the Authority includes all the funds of the Authority as the primary government. In June 1999, the. Governmental accounting Standards Board (GASB) unanimously approved Statement No. 34, Basic Financial Statements- and Managem m ent's Discussion and Analysis-for State and Local Governents. Changes caused by Statement 34 include file following: (t) The financial report incittdes a "Management Discussion and Analysis (MD&A)" section which"provides an analysis ofthe overall financial position and results of operations. 1.l HOUSING AUTHORITY OF THE CITY OF ELGIN, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS FOR'1'IIE YEAR ENDED IMARCH 31, 2011 B.Bleudedi Component Unit Creative Assistance Development, Inc. (CADI) is an Illinois not-for-profit corporation. whose mission is to develop, sell, own, and manage affordable housing for families and individuals whose. income falls below 120 percent of median income as established.by federal guidelines. The organization primarily services the Elgin and Carpenterville, Illinois area. The Authority has financial accountability and appoints members to the organization's board. Complete financial statements of the organization may be obtained directly from their office at 120 South State Street, Elgin, IL 60123. The Authority is a separate governmental entity created for the purpose of constructing. maintaining, and operating public housing and providing rental assistance to low income and elderly persons. Most funding is provided by the United States Department of Housing and Urban Development(HUD). All funds and programs are included in these statements. The basis criterion for including a legally separate organization as it component unit is the degree of financial accountability the Authority has with.di organization. C. li muretnent Focus.Basis of Accounting and Basis of Presentation -Enterprise Funds - are accounted for using the accrual basis of accowhting. Revenue is recognizes[ when earned and expenses are recognized when incurred. 1). Lund Accounting Accounts are organized on the basis of funds as prescribed by HUD. Each fund represents a separate program with a separate set of self-balancing accounts. All funds are reported as enterprise funds and are grouped as follows: o PHA-Owned Housing consists of HUD-financed public housing owned by the Authority. The individual funds include a tow-rent housing program. 0 Capital Grants Program consists of HUD Capital Grants for housing owned by the Authority. The individual funds include capital grants programs and capital. fund stnuulus grants, amounts are awarded each year. m Section 8 Programs consist of HUD-financed housing assistance payments programs. The individual fund includes a Housing Choice Voucher Program. s Creative Assistance Development, Inc. is a not-for-profit corporation that develops, sells, owns, and manages affordable housing, Proprietary F'tlttdv - Proprietary funds are accounted for on an economic resources measterement focus. This means that all assets and liabilities (whether current or noncurrent) associated with their activity are included on the balance sheet. Reported .fund equity (net total assets) is segregated into contributed capital and net assets components. Proprietary fund type operating statements present increases (revenue) and decreases (expenses) in net total assets. Bu4 ets - The Authority prepares annual live year budgets for its PRAA grants and project budgets for other °rants. These budgets are approved by HUD. Additional information an the Authority's budgetary requirements and controls is disclosed in Note 2. 1.2 -HOUSING AUTHORITY OF THE CITY OF ELGIN, ILLINOIS NOTES TO THE F iii t1 ClAL STATEMENTS FOR'>HE EAR ENDED IMAERCH 1, 2011 , an getnent's Use of Estimates - The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported aniounts of assets and liabilities and disctosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. Net Assets - During 2001, the Authority adopted GASB Statement No. 33. In accordance with GASB Statement No. 33 capital contributions are recognized as revenue when expenditures are made and amounts become subject to claim for 'reimbursement. Depreciation recorded on property, plant, and equipment acquired with funds recorded as contributed capital in years prior to 2000 is calculated on a straight-line basis over the estimated useful life of the related assets. charged to operations. and reclassified to the related contributed capital account. The net book values of assets disposed are written off against.conu•ibuted capital if no proceeds from the disposal are received. Depreciation recorded on other property, plant., and equipment is charged to operations. Net assets include the following: (1)Investment in capital assets,net of related debt--file component of net assets that reports the difference between ctpitai assets less both the accumulated depreciation and the outstanding balance of debt; excluding unspent proceeds,that is directly attributable to tite acquisition,construction or improvement of these capital assets. (2)Restricted for federal programs-the component of net assets that reports the amount of revenue from a federal or state award for service programs in excess of expenditures. These funds are restricted for the use of the related federal or state program. (3) Unrestricted -The difference between the assets and liabilities that is not reported in the nct assets invested in capital,net of related debt or net assets restricted for federal and state programs. Inter_pr&•ant Flue tolfrorn - During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are classified as "due front other funds' or "due to other funds" on the find balance sheet. Federal Awards - .Federal grants for reimbursable programs are recognized as revenue in the year related program expenditures are incurred. Awards received prior to meeting revenue recognition criteria are recorded as deferred revenue. Operating grants are recorded as revenue in the year earned. Ca ita - Capital.Assets are carried at cost and depreciated using graighi-line method of depreciation over their estimated useful lives as follows: Building 27.5-30 years Improvements 15-27.5 years Equipment 5 -- 10 years Interest expense, if any, incurred during construction is capitalized as a fixed asset. Comp ensated Absences - The Authority allows full-time, regular employees to accumulate the following compensated absences-. a. Vacation leave is accrued annually at one day per month, up to a maximum accrual of 25 days. Vacation is futiy vested as earned_ Unused vacation leave is paid out upon termination. b. Sick pay is granteif at a rate of 6 hours per month for maintenance employees and 5 hours per month for Executive and Administrative employees, up to a maximum accrual of'960 hours. No payout provision exists for accumulates sick pay; therefore, no liability is recorded. 13 HOUSING AUTHORITY OF TIRE CITY OF ELGIN, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED MARCH 31, 201.1 Note 2-Budget information The Authority is required by contractual agreements to adopt annual operating budgets for all its enterprise funds receiving federal expenditure awards. The Director of Finance prepares all budgets on a HUD basis, which is materially consistent with accounting principles generally accepted in the United.States of America. All annual appropriations lapse at fiscal year-end. Operating budgets are not prepared for capital projects activity, which is iucluded in the tow rent housin0 euterprise fund. Badgers are submitted by the Authority's Executive Director and approved by resolutions of the Board of Commissioners. Enterprise Funds - All enterprise fund operating budgets are prepared for the upcoming year by the end of the current fiscal year and are approved by the Authority's Board of Commissioners and/or HUD. Appropriations for capital projects are authorized at the fund and expenditure level, and effective budgetary contrul is achieved through periodic budgeting and reporting requirements. ,Note 3-Cash and Cash Equivalents Cash and cash equivalents totaled$2,275,568 at March 31, 2011 amounts are maintained in commercial checking accounts and are readily available. HUD regulations require authorities to maintain funds in accounts that are fully collateralized by United States government securities. Cash amounts in excess of the $250,000 insured by the government were collateralized by governnment.securities and held in the pledging financial institutions' trust demurtrnents in the Authority's name. The total restricted cash was$239,582 and consisted of the following: Family Self Sufficiency -FSS $ 183,913 TC1.1ant Security Deposits 55,669 Total Restricted Cash $ 239,582 Note 4-Accounts Receivable At March 31, 2011, accounts receivable totaled 897,046. and consisted of the following: Accounts Receivable-HUD $ 60,856 Accounts Receivable - Other 7,822 Accotunts Receivable-Tenants. Net 12,364 Accounts Receivable -Fraud, Net 3,125 Accnted Interest Receivable 12,879 Total S 97,046 Accounts Receivable- Interfund 43,3.10 Total S 140,356 The Authority reviews the accounts receivable periodically. In fiscal year 2010, the Authority wrote off$47,979 in receivables which were deemed uncollectible. Total accounts receivable interfund was $43,310 at March 31, 2011, and was offset by the accounts payable interfund. I� HOUSING AUTHORITY OF THE t:I`IY OF ELGIN, ILLINOIS 1''O'R THE YEAR ENDED MARCH 3.1, 20 .1 Note,;- Invest€nents At March 31, 2011, investments totaled 52,642,759 which included marketable securities and money market accounts. The Housing Authority's investments in marketable securities are stated at fair value at year-end. Fair values and unrealized gaird(loss)at March 31,2011, are summarized as follows: f'nfegory 2 RWk Market. Unrealized Description Value Value Q-1inl(Los5) Fixed hicoi= 5 1;276,057 S 1,276,057 S Money"Marl,-el Fund 1.366.702 1,366.702 Total 5 2,642,759 S 2,fP42,759 S Category 2 - Inve-stments are fully collateralized by government security and held in the pledging financial mstitutton's,trust department in the Authority's name. As of March 31, 2011, $1.572,004 was restricted for future use in the Housing Choice Voucher program. The remai.tniug$1,670,981 was considered unrestricted. Note 6-Prepaid Experses Prepaid expenses totaled $68,706 at March 311 2011, and consisted of'prepaid insurances and inventory. Nate 7-Capital Assets Capital assets totaled$4,7726,364 at March 31.,2011. as follows: Additions,"Transfers March 31. 2010 and Dispasitions March 31,2011 Enterprise I+iiiad t,ow-Rent Hous'isig Land and Structures S 12,858,389 S 352,236 S 13,210,625 Office Furniture and Equipment 537,422 47,6(72 585,024 Construction in Prod-Tess 996,057 143,999 1,140,056 (Less)Accumulated. ccumulated Depreciation (9,788,863). (438.526) (101'_127.389) Total Linz Rein 4,603,005 105,311 4,708,316 Hotising C:laoice Wucher Program Office.Furniture and Equipment 65,092 7,953 73,045 (Less)Accumulated Depreciation (49,(W) (5,956) (54,997) Total. Housing Choice Voucher 16,051 1,997 18,048 'Total Capital Assets $ 4,619,056 $ 107.308 $ 4,726.364 Chancres in land,Structures and equipment during the audit period consisted of capital improvement costs incurred; equipment purchased, disposal of capital assets and depreciation expense. Capital Assets are recorded at cost. Depreciation is recorded over file useful lives of the assets using the straight-line method of depreciation. Depreciation expenses for 2011 totaled $444,482. V 15 HORSING AUTHORITY OF THE CITY OF ELGIN, ILLINOIS NOTES TO THE FINANCIAL ST ATE1 E,NTS ' FOR T YEAR ENDED MARCH 31, 2011 Note 8-Accounts Payable Accounts payable totaled$74,851 atiMarcli 31, 2011, Which consisted of payments to vendors and tenant security deposits. Accounts Payable - vendors S 19,182 Tenant Security Deposits 55,669 Total Accounts Payable 74,851 Accounts Payable- Interfund 43,310 Total $ 118,161 Total accounts payable interfund was 543,310 at March 31, 2011, and Was offset by the accounts receivable innterfund. Note 9-Accrued liabilities Accrued liabilities totaled 578.355 at March 31, 2011, and represented $6!,039 for accrued payroll and vacation and $17,316 for the PILOT program. The Authority recognizes leave taken as a current year's salary expense during the year in which the leave is taken. Vacation pay is accrued for and recognized in the financial statements as an accrued liability and unused vacation is paid upon termination. Bciow is a breakdown of accrted iiabilites: Compensated.Absences-Current S 49,136 Compensated Absences- Non Current 11,903 Total Compensated.Absences 61,039 PILOT 17.316 Total Accrued Liabilities 78.355 Dote 10-Motes 1Payable Notes payable at March 31, 2011 totaled $31,879 and consisted of a loan outsianding witb.Fifth Third Bank, at an interest rate of 4.59 percent.and a maturity date of[December 2011. the loan is collateralized by a property owned by the Authority. Note 11 -Deferred Revenue At March 31, 2011 had deferred revenues of x,917 and consists of the followina: Prepaid Rents $ 6,184 Capital Advances 733 Total Deferred Revenue 6.917 Note 12-FSS Escrow At March 31, 2011 family self-sufficiency program totaled $134,441, of Which all is restricted for assisting tenants. 16 HOUSING AUTHORITY OF THE CITY OF EiL GiN, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED MARCH 31, 2®.F E Note 13- Employee Benefit Plates The Authority provides retirement benefits for all full-time employees through a defined contribution plan. Employees are eligible to participate after 30 days of continuous employment. The Authority contributed an amount equal to 17.7 percent to the employee's base salary each month. Employees are not required to Crake contributions in order to participate in the plan. Employees are fully Nested.after lave years of continuous service. The Authority's contributed $115,891 for fiscal year 201.1. The ntinitrimn. required contribution was 9 percent. The Authority made all the required contributions to the Plan. Plan assets at March 31, 2011, totaled SXXX. The Authority's total payroll expense was$745.237 for the year ended March 31, 2011. Note 14-Corrunitl<ments and Contingencies The Authority has, under its normal operations, entered into commitments For the purchase of maintenance, cleaning and other services. Such commitments are monthly or annual. The Authority also has certain contingent liabilities resulting from claims and commitments incident to the ordinary course of business. Management expects that final resolution of such contingencies will not materially affect the financial position of the Authority. Note 15- Administrative Fees The Authority receives an "Administrative Fee" as part of each of the annual contributions contract from HUT? to cover the costs(including overhead)of administering the Housing Choice Voucher Housing Assistance programs. Note 16- Allocation of frost The Authority allocates expenses not attributable to a specific program to all programs under management. '['he basis for this allocation was the number of units or staff in each program. Management considers this to be an eauitable method of allocation. The cost center charges each fund a management fees for operations. Note 17—Subsequent Events As of December 31, 2009, Elgin Housing Authority has ceased operations of its component unit Creative Assistance Development. Inc. (CADI). A11 property and assets and properties of CAD[ have been sold. The Authority is filed dissolution papers with the State of Illinois and was officially dissolved of April 5,2011. Management has performed an analysis of activities and transactions subsequent to March 31, 2011, to deters Ane the need for any adjustments to and/or disclosure within the audited financial statements for the year ended March 31. 2011. Management has performed their analysis through October 21, 2011, the date the financial statements were issued. Tile Authority has not evaluated events occurring after October 21, 2011 in these financial statements. 17 S tF SUPPLEMENTAL fNFOidMATIO HOUSING AUTHORITY ®F E, CITY OF ELGIN, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED MARCH 31, 2011 UZIM PRO(sRAM. FEDERAL TOTAL T EDERNL GRANTOR €R AWADt1) AWARDS PROGRAIM CF DA# EXPENDED EXI'L+'NmrruREs M.jor Programs-U S Department of flossing and Urban IDevelopment. Direct.Pros ram Low Rent Housing Program Low Rent Housing Programs 14.850 s 949,227 $ 2,1.08.137 Capital Fund Program 14.872 484,608 484,608 Capital Fund Stimulus Grant 14.885 36,893 36,893 Total Low Rent Housing Programs 1,470,728 2,629.638 Housing Assistance Payment Programs Housing Choice Voucher Program 14.871 9,482,881 9,1.56.134 Total Housing Assistance Program Payments 9,482,881 9,156.134 Total U S Department of HousinJ and Urban Development(Major Programs) $ 10,953,609 $ 11.785.772 18 HOUSING AUi`14ORITY OF THE CITE' OF ELGIN, ILLINOIS NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED MARCH 31, 2411 Note 1-Basis of Pt esen:ation The accompanying schedule of expenditures of federal awards includes the federal grant activity of the Housing Authority of the City of Elgin. Illinois (the Authority). and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Mon-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the Authority's consolidated rntncial statements. The schedule summarizes the federal finds expended by the Authority under programs of the federal government during the year ended Mauch 31, 2011, The awards are classified into major and.non-major program categories in accordance with the provisions of the Office of Management.and Budget (OMB) Circular A-133, Audits of Stares, Local Governments, and Non-Profit Orgoanizatimts. Tbc schedule of expenditures of federal awards displays the Authority's expenditures charged to federal programs for the year ended March 31, 2011, and should be read in conjunction with the Authority's consolidated financial statements. Mote 2-Soa;:t ces of Fiandhig The schedule includes all grants and contracts entered into directly between the Authority and agencies and department of die federal government, as well as federal funds passed-through to the Authority by primary recipients. The Authority provided no part of its direct grant federal dollars to sub-recipients. Mote 3-Type of Funding The schedule includes all grants and contracts entered into directly between the Authority and agencies and departments of the federal government, as well as federal funds passed-through to the Authority by primary recipients. the Authority provided no part of its direct grant federal.dollars to sub-recipients. The Authority did.not receive any non-cash assistance from federal funds. had no federal insurance, nor have any loan or loan nuarantees outstanding as of March 31. 2011. 19 ROUSING AUTHORITY Or, THE CITY OF ELGIN, ILLINOIS STATE MEI° T OF CAPITAL It I'IJNDS COST- UNCOMPLETED FOR THE YEAR ENDED -NIARCH 31, 2011 tANNI II AL CONTRIBUTION CONTRACT PHASES EXHIBIT k IL06P09?-501-08,09,10,Al-ND ILO(r,S092-501 -09 501-08 501-09 501-10 5501-09 Total Funds Approved S 385,534 $ 386,522 S 385,849 $ 488,009 S 1,645,914 Funds Expended 383,208 312;128 99;346 488,009 1,282,691 Excessl(Deficit)of Funds Approved S 2,326 $ 74394 5 2861503 $ - S 363,223 Funds Advanced $ 381,781 S 311,488 S 571463 S 488,009 S 1,238,741 Funds Expended 383,208 312,128 99,346 488,009 1,282,691 Excessl(Deficit)of Funds Advanced $ (1,427) S (640) $ (41,883) $ - $ (43,950) I Capital Fund Program costs for Phases IL06PO92-501 -08,09: 10 and IL06SO92 -501 -09, are shown above. 2 Cost additions during the audit period were as follows;IL06PO92-501 -08, 581,894, IL00092-501 -09,$303,369,11-06PO92-501 -10,$99,346,and IL06SO92-501 -09,$36,893, and,accordingly,were audited by Velma Butler&Company, I.A. 27 V HOUSLNG AUTHORITY OF SHE CITY OF ELGIN, ILLINOIS STATEMENT OF CAPITAL FUNDS COST-COMPLETED FOR THE YEAR ENDED MARCH 31, 2010 ANN-UAL CONTRIBUTION COIF"rRAC.T EXHIBIT G .PHASES IL06PO92501.07 501-07 Funds Approved `h 382,00£ Funds Expended 382,006 Excess/(Deficit) of Funds Approved $ - Funds Advanced $ 382,006 Funds Expended 382,006 Excess/(Deficit) of Funds Advanced $ - 1) Cost additions during the audit period were $0. 2) B&C .reviewed expenditures, checks, bank statements and request for reimbursement to ensure the follow: a) That aIi modernization work has been completed. b) The entire cost incurred and l.i.abilide-s have been fully paid. c) 'There is no undischarged laborers' or liens against the moderizatiton work. completed 28 SLNGLE AUDIT RETORTS VRAC1—M BU---' PR & ,'OMEAt,_41�[�J. etxac4or: wEaxw+tsnnnsepCPA. CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS TKEILLIM«3 CFA SCCSEV Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Rased on an Audit of Financiai Statements Perforated in Accordance wiCh Government Auditing standards 4 - Board of Commissioners U.S. Department of Housing and Urban Housing Authority of the City of Elgin, Illinois Development Elgin. Illinois Chicago'Office Ralph Metcalfe Federal Building 77 Vilest Jackson Boulevard Chicago. Illinois We have audited the financial statements of the business-type.activities, of the Housing Authority of the City of Elgin: Illinois (the Authority) as of and for the year ended March 31, 2011. and have issued our report thereon dated October 21, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In platuiing and performing our audit, Nve considered the Authority's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements. but not for the purpose of expressing an opinion on the effectiveness of the Authority's internal control over financial reporting. Accordurgly, we do not express alt. opinion on the effectiveness of the Authority's internal coutrol•over financial reporting. A deficiency in internal.control exists when the design or operation of a control does not allow management Or employees, in the normal course of performing their assigned functions. to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency: or combination of deficiencies, in internal control such that. there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of the internal control over financial reporting was for [lie limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses, We did not ideutdy any deficiencies in internal control over financial reporting that the consider to be material weaknesses, as defined above. Compliance and Other Matters rNs part of obtaining reasonable assurance about whether die Authority's financial statements are lice of material misstatement, we performed tests of its compliance with ceriain provisions of laws. regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit. acid accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under (iovenmment Auditing.Standard. oi>>cT ICJ`;IV)E,5tITI{Tn:},C I1S CAGO.l 0603 Oj1iCt=.: QI!14i9-1_47 FAN:i;3121)41tl-1793 Eo N!t':1..V1.3ANIM "iiAUI.,.C(r,I This report is intended solely for the information and use of the Board of Directors, inanagenient, others witiun the organization and federal awarding agencies and pass through enlit.ies and is not intended to be and should not be used by anyone other than these specified parties. is ,Y Velma Butler&Company. Ltd. Chicano. Illinois October 21, 2011 30 VB&C tELftIA �L�1.1!!�;� & ,C)[%sPA Y. I-- .b... M.ER'EEROF:THE AMERICAN IN5'ITUTE OF CFAs CERTIFIED PUSUC ACCOUNTANTS AND CONSULTANTS THE 4.Nor,CFA SOCffN Report on Compliance with Requiremeuts That Could have a Direct and Material Effect on Each Ildajor Program and on Internal Control Over Compliance in Accordance with OMB Circular X-133 Independent Auditor's Report Board of Commissioners U.S. Department of Housing and Urban Housing Authority of the City of Elgin, Illinois Development. Elgin, Illinois Chicago Office Ralph Metcalfe Federal Building 77 West Jackson Boulevard Chicago, Illinois Compliance We have audited the compliance of the Housing Authority of the City of Elgin, Illinois (tile Authority) with the types of compliance requirements described in the U.S. Once of Management and Budget (OAIB) Circular A-133 Conptiance Supplement that are applicable to each of its major federal programs for the year ended March 31, 2011. The Authority's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the Authority's management. Our responsibility is to express an opinion on the Authority's compliance basdd on our audit. We conducted our audit of compliance in accordance will) auditing standards generally accepted in the 'United States of America; the standards applicable to financial audits contained in Government.Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Govemments and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on. a test basis, evidence about the Authority's compliance with those requirements and performing such. other procedures as we considered necessary itt die circums[ances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Authority's compliance with those requirements. In our opinion, the Authority cotrtphed in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended March 31. 2011. Internal Control Over Compliance Nfanagement of the Authority is responsible for establishing and maintaining effective internal controls over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Authority's internal controls over compliance with requirements that could have a direct and nutterial effect on a a*or federal program in order to determine our auditing procedures for the purpose of expressing our opinion: on compliance and to test and report on internal controls over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Authority's internal control over compliance. oErlsi 41(?\tC)I:.�L'I?7: :nU.0 Ott(+'Ai.�i:?,ILt.t'i(JitibUbu�f�f=f-lCa_: (i12jk1`�-I:ti :1\:i31^_-ia'i-f79R t:��Att_:cti:a\Ut"�i::�a_.CC)\1 A dejtciency in internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A material urakitess over intertal control over compliance is a deficiency, or combination of deficiencies, in internal control over-coniOance, such that there is a reasonable possibility that material noncompliance with a Type of compliance requirement of a federal program, will not be prevented, or detected and corrected. on a timely basis. Our consideration of the internal controls over compliance was for the limited purpose described in the first paragraph of this section and was not design to identify all deficiencies in internal control over compliance that might. be deficiencies, significant deficiencies or materiai weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be a material weakness, as defined above. This report is intended solely for the information and use of the Board of Directors, management. others within the organization and federal awardin; agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Velma Butler&Company,Ltd. Chicago, 11.11nols October 21., 2011. 32 SCHEDLTLE OF FINDINGS AND QUESTIONED COS' HOUSING AUTHORITY OF THE CITE' OF ELGIN, gLI.INO SUMMARY OF AUDITOR'S RESULTS FOR THE YEAR ENDED MARCH 31., 2011 Section] —Summary of!auditors' Results Enan.ciat Statements The type of report issued: Unqualified Internal control over financial reporting: Material weakness(es)identified? Yes _X_No Deficiencies identified not considered to be material wealmosses? - Yes X None reported Noncompliance material to financial statements noted? Yes X None reported Federcu:Awards Internal control over major programs: Iviateriai weaknesses)idetuified? Yes �X No Deficiencies identified not considered to be material weaknesses? Yes X None reported Type of auditors' report issued on compliance for major programs: Unqualified Any audit findings disclosed fiat are required to be reported in accordance 4vith Circular A-133. Section .510(a)? Yes X No Identification of major program: U.S. Department of dousing and Urban Development CFDA Number Name of Federal Program Low Rent Rental Assistance Programs 14.850 Low Rent Housing 14.872 Capital Fund Programs Housing Choice Voucher Housing Assistance Programs 14.871 Housing Choice Voucher Program Dollar threshold used to distinguish between Type A and'type B programs: S 300.000 Auditee qualified as lows-risk auditee? Yes X No 33 THE HOUSING AUTHORITY OF THE CITY OF € LGIN,ILLINOIS SCREDULE OE> UNDINGS AND QUESTi®1'dED COSTS FOR TI-WE YEAR ENDE9)MARCH 31,2011. Section If-Financial Statement Findings There were no reportable findings for the fiscal year ended March 31,20 1.1. Section ill-Fede.al Award Findings and Questioned Costs There were no reportable findings for the fiscal year ended Nlarch 31, 201 L 34 THE HOUSING AUTHOR1TI CDF THE CITY OF ELCJN,ILLENOIS STATUS OF PRIOR YEAR OF FINDINGS AND QUESTIONED C OS'rS FOR THE FEAR.ENDED MARCH 31,2011 Section 6V —Summary of Prior Year Audit Findings -rherc were no reportable findings for the fiscal year ended March 31, 2010. 35 THE HOUSING AUTHORITY O THE CITY OF ELGIN,ILLINOIS STATEMENT OF COMPLIANCE WITH SECTION 8 MANAGEMENT ASSESSMENT 1"ROGRAJN4 FOR THE YEAR ENDED MARCH 31,2011 Velma Butler fir. Company; Ltd. audited the Authority's compliance %with the Section 8 Flousiing Management Assessment Program and did not observe any material instances of noncompliance. 36 THE HOUSING AUTHORFrV OF THE MY OF EILGJN,1U1;INOIS STATEMENT OF CCBMMANICE WITH PUBLIC HOUSING ASSESSIMENT €'ROGRAM FOR THE YEAR ENDED MARCH 31.2011 Velma Butler & Company. Ltd. audited the Authority's compliance with the Public Housing Assessment System Program and did not note any material instances of noncompliance. 37 . . . internal RmvenueSel-ViCo of the Treasury P' 0' Box 21500 ' ��ooinnaN, ']H 45201,�u�e� January25. 2OO7 Person*zContact: ' HOUSING AUTHORITY OF ELGIN Mr, N1orton31'08703 120S3TATEST Customer Service Representative Toll Free�elepMone*�amnbm�- ELGIN IL 60123-6403 / -- ot\ Number:-- -- �~~ u � L-'----- — Dear Sir or Madam: organization's . Our records indicate that your organization may be a governmental instrumentality or a pol litical subdivision of astate. Nnprovision of the Internal Revenue Code imposes a tax the income of governmental units (uu o h uo states u and their political yubchvis)onu). Therefore, it has been the poa ib on of the Service that income cf government units ie not generally aub'eoLto federal income taxation, If, however, *nentity is not itself�go vornxo /m}u .k ;or an "integral part"the.e/). its income will be subject hztaxun|eeaan exclusion cv exemption applies- One exvlu '~' impruvidedbynacdoni15(1) oftheCode' whiohoxo|udeafrungrnsainmone nm/o, and ^,.,inoome derived from ...theexenoismofanyesoentio>governnenoa|/u political '' aoonuingVoa SXaumoranypn � . Your organization's income may not be subject to tax, either because the organization is a governmental unX tor on integral part" theneof\, o,because the income is excluded underaentinn115 In addition, your organization may also be eligible to receive charitable contributions, which are deductible for federal income, estate, and gift tax purposes. Also, your organization is probably exempt from many lederal excise tax*o. Yourorgan || dostatus under section 115byfoUowing the procedures ba�ion may on specified in Rev. Proc. 2O02'1qr its successor. Your organization may also qualify for exemption from federal income tax as an organization described in section 581(«)(3)o f the Cod e' |f the organization ksan entity separate from the state, county, ormunicipal es �nonnoia1antvv�hexernpdon (ouchaethePower«zta» govennment. andi� i�dn�snotha«ep»»«ero «'puq>o« organization mmu|dqua{hyund*raeo1inn5U1(o)(3)� T» or to exercise enforcement of regulatory powers),your orgun n apply,for exemption,complete Form 1n23 and pay the required user fee. ` Housing Authotity of Elgin,Illinois Operating Budget Fiscal Year Ending March 31,2013 (ventral Total Total Budget 2013 vs.2.012 LIPH HCV {Afire 2013 2012 Cuirent Change Operating Revenue 14UD subsidyigrants 397.073 8,383,860 8,780.000 9,410.612 (664,388 fSGOtI 10.612 _4_�__ CFP Soft Grant Fundi __-_.. .._.-. _. .... . .--- 559.474 _589,886 ?0.412 - - king rents t'- DwsGing rents t�egaiive Rent ._._... f0 100 (10.100) 11000 (F J,l00) 250 8,000 {8,750 other?enant revenue 250 ---__._.... _..._ _ -- 6.950 _-.._..We lees - - 8_- .950 8, -_- _... ............_.__. --.._... 8,500 - ----- - FSS escrow forfeiitrres 8,�t7D --- __. ----_- - 7.900 -----------... ...---- 2.100 2,100 _ __ 10,L� -__t-----�. Interest on general fund 136 ti92 66 600 ......_.. 7D,092 -- --- ... ._._._. 67 692 - 69.000 _ .. _ o�herGortGrants -._-- . _ _. - _._ f5,040 713,821 729,921 755,94! {26,020) OUretrevsnue Gairr(Joss)an saie of fixed asset _...._... __5,03 ?0,8Q - Total Revenue f,Q40,847 8,475,052 713,821 10,229,720 10,895,03.1 6 0, Operating Expenditures Administrative Salaries 112.250 173.838 350,541 636,532 6604,595 31,937 _.__._ _._ Em_aYe2 benefrls 69,807 86,3b3 167,127 _323,252 296,776 __ _26�..._. _... . . _. .. 855.79 257sQ 53,105!. 20.000 Legal _ 3,7�0 2.� _..,. ---_.---. Carat costs _. .- _.._._.. 141.500 14,500 - - $'748 3,200 20,000 20,000 43,250 19.802 Off:"-Rene t0,Q00 .... _ .....3 __....... 16.801 -•- Z,D00 15,000 31,801 Travel&Gas --`--- ---- 43,500 22.734 _.._.__ 15,DOQ 16,000 12,500 , - 12,500 5,000 26,50fl 22.000 4,51 __._----- 9,000 ---....---- - _ -_._.--- Audit 08 021 _.... _... . _. 7 � 746,94 F _ (40.120) ...__-....._.d 410,27t 298.550 CClCG overhead 20.798 ......_.__._. . 28,250 25.D00 i J,SUD 6,,750 38.952 - -- TereFhone _ _ .._..__.._. 85,70Q J 14,850 30,750 291,300 232,.,65 6057 Other(see dePat7) `� - ----K _ 103,437- - - Fotafadmin 751.772 752,141 679,421 2,193,295 2,093.180 Tenant Services 109,000 109 000 Salaries 58.500 50,50Q _.... 23,472 Ein a e beneti?s. 8.i 77 15,295 - p y�' _ 450 782 (332) Conlracts and oMer -.- - 66,245 132,922 782 132.1 D ..----•-•..- - 66,0"77 - Total tenant services ..._. ._ - Utilities 25,458 Slater 105,000 500 50 105,550_ _131.008_ -- 250 53,750 63.321 (9,571 Eiectr c 52,000 1.500 _.._.._. - _._._.. . _._.-.. 2cQ 34,550 69.769 {35,219) Gas 33,800 _00 ..__-.. __. Other 10,24& , 2,500 55p 193,850 204,038 1°0800 I' ? Total utilities _.__... . . ...._ _. Ordinary maintenance 158500 154,863 3,637 158,500 '..r_- - .. . ----.. .. Labor 98 821 95_703 - , 96,821 __ ... . -_ Ernpfoy�e benefits -- - gC0 850 1Oo 350 194,.122, (90,9x2 t'daterials{see derail) 102,000 �'--- 6,500 154,000 360,6fl8 206.608) Contract casts(see detail) 142,250 6,250 - _......_ -- 7,3..0 512,671 805,495 (292,894) Total maintenance 489,571 5.7�fl i of:i Central Total Total Budget 2013 vs.2012 LiPH HCV Off ice 20.13 2012 Current Change Protective services CCttlrBCis 11,500 11,500 11,760 (260) Total rotective services 11,500 11,500 11.760 General Insurance 48.500 17,500 21,560 67,500 75,997 11,503 Pilot 3Z000 32,000 32,725 _.._._1725) Col7ectioitloss 7.500 7,500 11,281 Interest Expense 5,285 ... - -- Other gerwalexpense 17,500 500 5,000 23,000 62,50 (39,563) 7ofal�eneral 105,500 18,000 25,500 150,000 187,831 (37,831) Total Operating Expenditures 1,635,821 ...844.596 713,621 3,194,239 3,353,fd7 (165,585) Other Expenditures Extraordinany+naintenance - - - _ Gasua losses Housing assistance payments 7.804,279 7.804,279 7.636,058 168,221 Total Other Expenditures 7,804,279 7,804,279 7,636,058 168,221 Total Expenditures 1.635.821 8,W,875 713.821 f0,998,517 10.999,205 (688) Excess(deficiency)of total revenue over(under)expenses (594974) 1173,823) (769,797} (104,171) (684.626) Payrnent on debtptirrc?nat - Subsidy t7,9sel Recpjtred-HUD 593.971 173.823 768,797 768.797 Net cash increase(used)in operations (104.171) 104.171 Detail of Other Expenses Administrative-Other �d7ertis ng and market ng^ _..__ 1000. t00 _. 1,100 2.511 (1.51 i) Backot undChedcsrUredrtBurea 2.500 1,250 300 4,050 20,029 (15,979) Computes Solhvare Maintenance 15,000 17,500 17.500 51,000 30,690" 20,304...- - , 8c�d Senke Charge,Fees&to, 3.300 1,000 4,33 00 8,974 (4,574) f�lerr.-bership dues 5,000 3,500 3,500 12,000 3,900 ,1 -- ... _..._. . L1Riceequipmeniexpense 5,000 3,500 3,5tk� 12>000 16,20& 1,794 - -- Office scnppties 3,650 4,000 5,000 12,650 11,125 1,526 ' Z500 2,250 2,000 5,730 9,523 2,773) Payrolisenace _....._..__.... _ ____... ___.. - - Poslageandde9very ?, .. .. 5,500 3,560 15,000 7,000 7,400 Priryir9 600 2.000 700 3,300 700 2.600 ! tnsivarin SeNiCE 700 750 250 1,700 1,155 54 5 __.. Cons XT services ...... 25.000 30,000 58,500 51,574 18,945 copier ServimWaintenance 13,450 32,500 19,500 65,450 35,900 28_550 Oli erstu;dr 13,500 15.000 5.000 33,500 34,270 (770J -j - --- .... ._. - Total Admin Other 85,700 t 14,850 90,750 291,300 229,243 a"2,057 2 of Central Total Total Budge! 2013 vs.2012 UPH HGV Office 2013 2012 Current Ch2nge Material and Contract Costs rounds 7rfatc-rials 2.750 - 2,750 2.7T Cenlrarfs 12,250 500 12,750 14,500 {1,750 7o1a1 Grounds 15.000 500 15,500 1- - 1,000 Trash Removal Aerials Con!racis 30.500 500 500 31,500 35,700 (4,700) Total Trash Re_movat 30,500 500 500 31,5110 3-5,700 (4.203) P<'.int?ngrvml Turn 1riaterials 1.500 1,500 1,500 Can?racfs 15,000 15,000 t 17,860 (f0?_,864) Fe?aiPatnting Un;1 Turn 16,500 16.500 117,860 (101,360 App,'iant�es Contracts TofalAppliartces - Efectr[cay�Gererator Materials _.. .. 3,500 9,500 Contracts 3.500 - ....._ . _.. . . _....�--.- ...... ._... 3,500 8,500 U' TvtalElerlr,'caZ'Generafor 35^0 - ' lorVKey._..- Matc&s 1,250 1,250 1.250 Conlracts 1,230 _...- 'Total t.ockxey _ 1.250 - _. P?umbing7 teallrtr3 1,000 8daterials 1,000 . 1,000 Contracts 8,500 8X0 68,400 !.. .J_.._ Total Fk;mbing;Heatirg 8,500 4,500 68,400 58.500 Pest Control 7,500 [4;020 6,5241 Contracts _ 7,500 - - _.. _. Too/Pest Centro[ 7,500 7,500 t4,020 (6.52 Elevator 6,000 11,708 (5,7_ Contracts 6,COO Total Elevator 6.000 _ _ 6,000 f 1,708 {5,708) Equipment Repairs kl�te----- - -- Y,500 3.3&0 ([,860) Contracts 1.500 -- Total Equipment Repair 1.50.0 1,500 3,360 ([,880 Janitorial Materials 50O 500 350 1,350 1,370 G_rnUSrJs 35.500 7.40 1,000 37,250 33,540 3,710 relalJamflorial 36,000 1,250 1,350 38,600 33.540 5.060 Veh.Ve Expense and Repair Materials 'of, Is 7,000 1,500 3,50 12,000 11.000 1,000 - 1.000 Tptal trehicle,E.Verse and 7,000 1,500 3,500 12,000 11,000 - Othsrtiainterance Costs A.4aleriais 95,000 500 95,500 194,322 (98,827) Ccnlrrtts 15.010 2,5.0.0 1,000 10,500 4 1,000 (22,500) 3 of s Central Total Toot Ludget 2013 vs.2012 LIPH HCV CIEce 2013 _ 2012 Current Change ToW Other Mainterlame Ct 110,000 ?500 1,500 114,000 235.322 (121,322) otal Material and Contract Casl 2�1:250 1,750 7,350 257,350 55,030 (297,580) _ |' ' Housing Authority nf Elgin,Illinois Operating Budget Fiscal Year Ending March 31.2013 201 202 Total Budget Budget Change 2013 2012 2013 vs.2012 /JU 105 z# Units Operating Revenue /���V7 2/�J78 89�073 �4.2�7 �0�/&0 HUDsubs��pa»� J00 /�V00 10612 � orua ��00 �_� _z --' ��~-- ' - ---' / 749 65�474 ��.886 rent' '-' J8�JN ���7�9 _ _ _ -_' c�cx - ' -- ^- ' -- ��18� ����e��:-- -- '-^-^ '-.--- ��o �0UU yI/JN 0�o dx�n '^" _ __ = ^'~~^'~~ - - - �0 211 -- '2 ��UV �95V �r4V Late fees - �`'�"' FSS forfeitures 6[ - �U00 /00 u.1� K\0VD ((900) �mwstonyonem/�«d ' '- -- - 09�O0 -- ' - . O�0$0 __-- Other"""'~~'~ ' '--''---- -/oJ 01D� ��V� -- ---- -- - - �00 �08D � . . � D�e ev�oue _ _ ""=' -------' - - 0 sale of fixed u �/ ' -- �jn ----- --m-- � �78�2J �Q4�947 �o9/�y4 p»�6''/ Tn��Ruven�� --- �y���� '---- ---� . Operating Expenditures Administrative 5�000 5�25) //�2J0 6�405 4u�4! ------- - -- - n�03J ��8Uh ------� -�- �� �tVo� -- ------ ----�----.--� ' 7JV �i8J� 02�05 '--- --- 2�0V ��y_. - �/��. -' ��ec -- --^- --� �OO �K�0O ��V0 --_ � __ __ - '' '-`� - 50V ��� 2�80 890 �y�/-_ ,v"�"==~~~~^ - 00 ----- - '----'' -0� ��D0V �80y 2` ' - ---- �0D0 �008 ~__� __ ' '�� Travel ----'--� - �/X0 '---' '-' �508 �50O /�o0o _ - -__ n^^""�:/ '---'- - 0D0 �GJV �350 '-- 4�00 �0D0 ---'-- ��00 _ ���- ��-- °u« ' --- - ---- ' 4 �27/ 284�99 O�07� -_-- -- --- 2U�07 u\�1! �oo ' - - -��c -- '- - =° --- '---- ' - 0� /4�80 - -- 20/X� 2�2�J ���� ----'gun� �25V ' _- /�r�-- ru�""~~~'` - - ''--- ' /� N�787 ---------'-- JO� ��050 *�zm�_ /�9/� u^^' --`--- --- � /�. 772 ���J0 26�065 Total admin' ----�� 37�00O_ _3«�x/o .. ' _ --' 'So�/ -- ' ' - Tenant Services �8�00 ' 5�500 xg5u, ' Saiades - ' 77 �177 benerns-'- - '- ' 8,177 31 '_ - - �' ' 4U0 �0� and ' _ _ - - 677 400 6�27r Contracts--- ---- ' -' - ' ��0/7 �� --- �� --services - Utilities 000 7�000 � 00V_ /3�V80 ��y86) mmm' _'--- _ �=`-'- [,o�} ` --- «4/�' ........ -- ���on "���y Electric .^~-_ ' � -- ' �8� 6��2D ��/�V -' ---- ' 3�c0n 3�00 »�oov Gas _ _ _ ' - --- �m"--- ' o vve/`�"" (�,036)105,000 85800 190,800 2�lB� ' _-___ -_--- - Dn��n/mammn«nce 1 500 /5�00� '�J37 Labor 7�xJ0 ��' _ ' ___ - ''�---- /§0 ��g�/ / /Y9 ----'---- »�0G? Ju _ -9.5,.703.' ' �-'-' --' - ' ���00 �3�22 '----- 2��0O �0�00 _ Materials - -' 1�,2��_ J54�88 �/�x�/ �v���^���� `c-' -'�= -- ' ' 499,571 798,775 �yu20�' /w* '"a.,~~.^'.~._ ' ' ___-_ 201 202 Total Budget Budget Change 2013 2012 2013 vs.2012 Protective Services Contracts 10,000 1,500 11,500 11,7£:0 (260) Total protective services 10,000 1,500 )1,500 J 1,760 General Insurance 23,500 25,000 48,500 49,223 (its"") .32 725 (725 Pilot 23,500 8:500 32 D _. ._.. .. Col(ectionloss-_ 2,500 5,000 7,500 !1,281 {3,78 _.._...._---_-._.. 5,265 (5,265 interest Expense - _. --- othergeneralexpense 7,500 10,000 )7,500 18,785 __ _5) Totatgeneral---- 57,G00 48,500 105,500 117,279 ._(11,779) .Total Operating Expenditures 781,561 854,259 1;635,821 1,690,558 (54,7 7. Other Expenditures 0 Extraordinary maintel>ance __. Casualty losses_-- - �. "._ _.. ._. __.._.._.. .. 0 _ _... ....._.. 0 Nousinq assistance payments " _ . _ Total Other Expenditures 0... total Ex enditures 781,561 654:259 1,635,821 1,690,558 (54,737)_ Excess(deficiency)of total revenue over(under)expenses (219,140) (375 834) (594,974) (93.065) (501,910) Payment on debt principal ..._..__... _-__,..___._._-.'. Cap ta!outlay/tang term improve _...._.... . Subsidy Offset Required_HUD 219,140 375,8:34 594,9711 594,374 Net cash increase(used)in op (93,065) 93,065 Detail of Other Expenses Administrative-Other Advertisin and ntar�etin 500 500 1,000 2,611 (1,61 J) g -- __... . . ...... .......-._.._. 8dck round ChecksrCred,t Bure. ),000 ),500 2 500 18,729 (16,2 Compuler Software t aintenance 8,000 6,000 16,000 7,0 4 8.9 6 . Bond Service Charge,Fees&t.c 1,800 1,500 3,300 4,474 (?,174 it9embershp dues 2,500 2,500 5,040 100.... ..__....,_,_._¢--900 -- --- _ _....-._._.._...--- 1,706 0flice e of ment ex. en_e 2;500 2,500 5,000 G,7Db __.__._.. ---0 1,800 1,850 3,650 1,600 2050 Olficesupplies -. . _..__-_.-_-- _.__.--.c- 1,250 (,250 2,500 1,823 677 Pa o'1 ervrce ._ .. . . .._....... yr ' Posts e and deli er 2,000 3,GU0 5,060 1,501 3.dG0 _-..-_g_..-...... efive y.._.. _ _._...... . Printing 300 300 600 0 __00:.. 250 450 700 605 95 Answering Service - - - Consulting Services 5.000 8,.500 13,500 14,000 . ............_.. . . ,000 13,1.50 5,400 8 Copier ServicefMaintenance 6,450 ' __ . . Other sand_^,r -- 3,500 10,000 13,500 6,181 7,31--- Total Admin-Other 36,850 48.850 85,700 7Q,9J3 14,7 7 e of 4 I 201 202 Total Budget Budget Change 2013 2012 2013 vs.2452 Material and Contract.Costs Grounds 2,750 Co Materials ],500 1.250 2,750 0 _.-- -- ... 7.25 I tracts.___-.... . 0 5,000 12,250 14,00---.0 7 ---- ' Total Gnxmds 8,750 6.250 15,000 14,000 Trash Removal _ 0 0 materials Contracts 8,500 22.000 30500 ..35,000 ( .5... Total Trash Removal 8.500 22,000 30,500 35,000 (` Paintina4jnit Turn ],5G0 1,500 0 500 Materials Conttacls 5,000 10,000 15,000 117^800 (10 850) _,.-.. l O 1,36 Tatar PaintingiUnii Turn 5,000 11,500 f&,500 117,860 ___... - ............... _ Appliances 0 0 Aaterials 0 0 Contracts 0 0 Total Appliances EteciricalGenerator 0 0 Materials -.__. . Contracts 2,500 1,000 3,500. .._. . 9,101) 5. Contracts - - f Tafal EfecbrcaUGenerator 2,500 7,000 3,500- 9,500 Loc kc y 0 1;250 Materials 500 750 1,250 _.._.5 0 . 1 Contracts _._..250 "-_.-... Total Losklxey _ 500 -750 1,25 - PiumbingMeating 1,000 Materials 500 500 1,000 0_ ......-._-._-. _.. Contracts 5,000 3, 00 8,500 68.400 ---- - ... .... -- Pest Control 0 0 Materials __ __._ 2,500 7,500 14,000 t ... Contracts _. _..__... Tottrt>1" _ . _:,:-5,000 50 2, 0' 7,100 � 14,000 (�,5© al PeslCon ,,.... Elevator 0 0 Materials _. _ . _..._ _.: 5,708 _-_.-__---- 5.000 1,000 (1,000 1],7C8 Contracts ..... ... __..___... __._._- 5,000 1,000 6,000 1].708 5. Tola1 Elevator " Equipment Repairs 0 0 Materials Contracts ],500 1500 3,380 --._�.._._-._.. .__.._................__. ... 1,500 3,38(1 (1,880 Tota_t E_yuipment Repair 1,500 Jamlorial 500 0 500 Materials 500 _............ ... .. D Contracts 35,000 500 35,500 33,Sw 1. Total Janitorial 35,000 1,000 36,000 33,540 2,fi60 4'ehicle Expense and Repair 0 U Materials Contracts 3,500 3.500 7,000 7,000 0 Total Vehicle Expense anc 3,500 31500 7,000 7, Other Maintenance Costs Materials 20.000 75,000 95,000 193,8?_2 (98.822) 3 et:t __. Contracts 5,000 10,000 15,000 40,000 - I 20l 202 Total Budget Budget Change 2013 2012 2013 vs.2012 54 8,210 (303,950) otai material and Contract Cost 105,750 138,500 244,250 _ 4 of•i Housing Authority of Elgin,Illinois Operating Budget Fiscal Year Ending tharch 31,2013 ACTUAL ACTUAL BUDGET SUDGET Budget 4110•NC Voucher Program Acct NO. Jan-12 Annualized 2012 2013 CHANGE Operating Revenue xw^/t 7721 s 340100 7.057.121 8,158,5 8:: 16 8,480 X199 8,3 ,860 N(IU CFP s"Jr7 Graf-4 f=u;t(f?g 140820 1s';sc ^g r his 311500 312000 ' Clittc+r tarla.^.:rer?n+ra 348000 _ 346003 13,714 16.45 8 0 t'•5 318606 - ,50 _... ..- 361000 550 6m Interest nn�rrgruf it;•!t _... 310100 67.602 67.692 66.600 67,6�J2 Of .:;G��?G;ars . _. . 15.000 _ 35 28.182 1.000 14.0 369000 23,733 G=:1 go,s)co sal?cf;fixed A$5cs 34SO _. . _. . ...' - 73,54: Total Revenue 7.16._,72 8.581.836 13,548.600 8;175.Oo2 ( ). Operating Expenditures Administrative 21,390 Sdtaries .111100 187,516 225,019 195,228 173,838 _ <;�Y,,_7, 418200 51.657 61.988 111,924 P,6.a63 _125.5 -1 413000 1,582 1,896 -IMO 2,OOG (2.000} Legal.... C+�rtt Ccs;s 419007 672 __.. 364 437 20,0 0 Wit;: lter:! 41•.500 3.0 _ ....._. _ . 19,000 _. r•r 2 116 22,000 T s!li G_; 415000 2.433 - ._.._... ...._._.__. . . 16,000 _ 1ti.C60 13,103 15,72.4 417000 __ icc a:irg 3,350 12.500 (850) 417-100 6.963 8,o5u 1 __... A G4 342 V. �. _ 4 7_°8,550 {tfi '9 ) •119100 180.244 240,325 r r. CtX C C.°_rhe2rl 25,000 1'2.000 418100 15.256 26.153 13,Ot'0 _ 87,525 105.034 114,850 ......47.270 67.580 G,her(s- 687,875 899,t}�36 752.10'1 {339,9n Total admin 546'661 renant Services 50,500 50.500 Sa'arii 42 t 500 16,295 15,295 Efp.&}E?Lvtees 4222 45 .. . .. ....... 1120 Cr'r:<CS and C:,rr '123000 350 350 420 66... 65.863 _.... 382 Total tenant services Utilities ,i 52 543 500 500 431000 . .. 1.5(0 1.325 1.530 1,500 432000 500 Gas 433000 317 417 J00 crtrir 439000 2.550 3 Total wililies 2,125 'r 00 °. � . Ordinary mainleaRnce 441500 143'00 . .. ...... .. GTiC��}d3 iN.•^9`iS r 300 50 385 rl+�hjs i J) _... 1.000 5.250 4.250. 1,138 7.094 c��sa lse rk vd'! 7.75.5 5.750 4.750 Total main tenarcc 4,524 1,000 i t5;A ACTUAL. ACTUAL BUDGET BUDGET Budget 400-HC Voucher Program Acct No. Jan-12 Annualized 2012 2013 CHANGE Protective Sm,ices Cori is Total Protective services ............. General . 17,500 17 451000 11,482 17,379 ...500 - PsUI 452000 Ccjkc6xn loss 1.i70 irttnesl EaxCnse 458000 . - a 25 30 36.807 500. {36, Mier rerv_ai expense +5,.000 18,000 B07) -. ---_--...._ 14,567 t7,�4Q9 36.807 Tula/general ...__ _ 568.169 716,008 930.285 844.586 (85,688) Total Operaiing Expenditures Other Expenditures C.tilat;..;r-r,evir'ertar:ce 461000 462000 . - CasuailyASSes _._.... _.._.._ , -_._.. _. 6,569.?58 7.883.110 7,63E->.058 7.80•:.279 1"- . Hcusk g ass,Pncp lV-yrnenls 47 t 50 t _..._. 2. Totat Ot"- Expenditures 6,569,258 7,883.110 7.636.058 7.804,279 ; iotalExpenditutes 7,137,37.8 8,599.118 0.566.313 8,Cr48,875 82,537. 4xcess(deficiency)Of total revenue (173.823) (156.080) over(undef)eroenses ?5.295 (17.201} (17.743) Payrtx r ro debt print�aal 230000 C;P ...._ 752000 _.. . -... ._ 173,1323 3,1323 173,823 nubs c�0 UU Re qtr"r6;1,HUG _ 25,295 (17.281) (i7,73) - 17,743 Neff rash increase(used)in Operations (17,743) Date of Outer Expenses Administrative-Other 70 100 Advr'•___and maretirr; 419001 66 ._.. .. - 1,250 250 t,f 17 t.34 6,000 --..._ x19004 _. ._ -- - -- Ga��rut.•,d Clre:'ks�Credt BurDau _ 13.377 .319003 16,052 -- - - CarrwlcT R,rvntermrre 4.500 170 -- 418005 Eond 5er�i;_Cfxtr,e.Fees�t.c�!n Interest - t. 00 Y . ...- 3.0 45 2100 _.. 41cU0� 2. 38 ---- Mernterhi+dugs - -- 2.35:.4 2,825 -- 3,50 t3tlicC eq:r:prr�nf ex�r•.se _.... - 4,52.`1 1,000 3(525} _r. 3,10.1 3,7 2,1 41?IGOJ CtliCCSUr>r;t;Eg _..... _.. ...._.._ ..__-_.--.. .... � 7 193 5,700 2250 --------- (3,4-SU). 419011 1.827 __... ._. Para;serti Ca _ , 6.641 2,500 6,500 4, 553,1 2.G 119005 .00 -------- 2.00G t 533 1.840 ._ . ..... 419003 _ Pr.'•ri rrt 556 668 30+7 7.`,0 Arss: ra"g��°n•ic�• ... 4t�027 _ .. . _ __.._ 4f9U27 i6,4t6 13.699 7.554 3`�,00� _ Cc tkr!irr�S'rrGS 30.9 250 20.500 Cccier Se ti•xe:t:°.a;nl arcs 419017 25.803 Cv1 17,000 12.791 15.3x3 ?3.089 15.000 _... :319019 � _ - --._. .. _ -.. - . (8.089 CYer s�rdry 47,270_ _.�. 67,580 114,850 ..... _ 87.525 t 05,0.,0 Total Admix-Other tAaterial and Contract Costs GIC,Yids 7 nt4 AC FOAL ACTUAL BUGGET 9UDGET Budget 40-HC Voucher Program Acct No. Jar.-12. Annualized 2612 2019 CNA;#GE .242001 443001 Trash REr e—vaI Afater<2's 442002 258 500 Soo .1,1'002 213 C:r"acts - 213 500 500 T!,% !Trash Re;rt;21 256 UrIJ rum 442001 Tet]t Pear;+cg°1Jrd Ttrrt !.4a!erirfs 1412006 i�cce, ......... _ Taal.itq.>f M-S c'!clirce`Gsrcr?cr - - ;,'ateria?s 1.12007 4.13607 - icTa? Lo i KFY 442007 44-SOOB Gan!racs _...- _ Tciat Cock—.—Key Lta!e 1,115 442009 Cor?rxts W 3609 l P!ur•'�rg lie?rc3 Pest Cc,ni of Fta;oria;a 442610 ic!af Pw Cc-N![of E!e:'atr4 -laSer,215 _ . 442011 Co hrait; 4430 t 0 - Total Umi or Egc rmert F.:l ous a=12008 ?.fa!eaars __ - •t43Q'?8 - - - ro.'a!Ella,"cmant Repair lanirerat 378 451 500 .742013 _ aawri'als 550 624 7`7$ G n rx!s 4�13U13 - 1.2.0 1.250 1.202 . t,602 _ G tlehic!e EzF€:r'c ar.?!Re��r - - 4-12014 rate;6,1� '.... . 1 010 1.666 1.506 566 ,7.3014 1.248 -- CcnR:cts ` _. ....._ - 1.046 1.248 #.060 1. T;ta!Vetida Errs-q-Ird Repair Other Ma:'nfe^f!arx-I 1resf5 7 � 142099 ?..,506 Mafe(Ofs . 14;3099 7,261 2.71-1 ... _. ... C•+r!rac?s 2.723 2,500 2,506 2.269 _ 7o:c!O!!>ar t.rzir?anar.•ce CCSti 5,750 4.750 total material and Contract Costs 4,524 5.428 1- • 'tnfd ACTUAL ACTUAL BUDGET BUDGET Budget :c0•HC Voueher Program Acct No, Jan 12 Annualized 3012 2013 CHANGE ante Housing Authority of Elgin,iliinois Operating Budget Fiscal Year Ending March 31,2013 ACTUAL ACTUAL BUDGET BUDGET Budget 500•central office Cost center Acct No. Jan•12 AnnuatiZed 2012 2013 CHANGE Operating Revenue FiUO Gt XSay gr,",r'g 340100 CfY St.+''t Crant Fu^ Tg 140820 OstcNng revs 311500 a ?titu Rent 312011._... t;b;r!enant re:wnt c 348000 La'a tLtJ 348003 _.. FSS e�o:i Ic >4:aes - - 346006 It'Brest on acs:-ral Lund 361000 _- C. i:r Grp t Grams 340400 h' f3tcz•r 369000 4.90.696 5e3,:311 t 716.941 713,8 21 (35,120 %a n!•ss t cn sa-!a ci faxed assets 349000 -..._._ . .. Total Revenue 440,696 583,341 748,941 713.821 (35,120) operating Expenditures Administrative Salaries 411 tOO 241,862 320,234 343,062 350.544 7,182 Ertl.'r;•^_t,er t`.%s 418200 50.344 60.113 164.917 167,127 2.2210 113000 12.987 15.581 50,000 20.000 (30,000) GVultCnst; 41900% 0ce Rer;t 414500 1.770. 7.0,040 t 8,2 T.<<4et Cas 415 r, 10 1,848 2.000 2.000 000 (0} 417000 22.791 t?,500 (10.29.1 Audi 117100 1,475 5.370 2.000 5:G00 3.CC0 C(XCOve Mad 419100 TE'ec:;lr:�e 418100 6.336 10.862 11.762 11,500 —2 77,758 93.309 94,072_ 90,750 (3.322) Othcy(see de�,agj 7otaladmm 395.302 507,621 702,377 679,421 7errant Services salams 421500 Emi vfee barer iis .122.200 _.. Ccf.'rects andvher 423000 Totat tenant services Ut lilies rr 431coo 1'rd< 2.2 50 28 E?ic:rt •132000 2.00. 250 50 Gas 433000 240 250 1 C'h_:r •13JOOp _ - Total utiM es 462 550 .98- Lkdhiary tnnrn!cnanee Labor 1500 Fmp.' a�argStS 413300 - F ;s e C�'an7 283 ;85 500 850 3. Cc t:pct costs 5.267 9.029 5.220 6,500 1,260 roteimairrtenance 5.550 9,515 5,720 7,350 1,630 i of d ACTUAL ACTUAL BUt7GET BUDGET Budget Annualized 2012 2013 CHANGE 500•Central Office Cost Center Acct fk. Jan-12 protective SeMces Contra s 446000 - Total protective services General 26.77.1 21.500 (5,274) lnsUfanCe .. 45-1.000 4520130 Prat .. _... . .- 457000 •156000 .. 6971 5.000 459000 ('ritgr ge.nva1 expense .. - - - ..--- 33,%45 26.500 (7,245) folal general _ - 400,852 517,(00 7742,3N 713.82( Total operating Expenditures Other Expenditures - -081000 Cass !;tus<es 462000 Htx.Kirg.;ss5tartca p<'yr!2nts «7150 S ._- Total Other Expenditures 400,PZ2 517.136 7+12,30-9 713,821 (28.483) Total Expenditures Excess(deficiency)of total revenue 39,844 66,205 6,637 (6,637) over(under)expenses Pa}9r::r:t on d br prrrZipal 230000 - - C�prtal tBmt i7.?rovelnents 7520 GO t -. S,,,Sidy D*150 Rr~urRd -- 39,844 66.205 6.617 (6 637) het cash increase(used)in operations petals of Other Expenses Administrative-Other t Z 14,466 468 Adverb:�ngandrV34,0t:ng 19001 era 190 11'110 -.._..: - 225 6accq,vwvJClreckstCredtBureau :1900; 1.. 5 --...-._ . . 414003 13.770 16,5?4 Cemixr or Software hfain amnce _...-_. 50 - _...._.. Pi 665 7500 - _. .. .... 10 ( _. $cnd Sen°:ie Char.Fees:(Loan intrfest 419005 2 7f37 :(19007 3.33£3 ... R=rnt2ets,p dues a 3,231 1'3.018 _.-(9.5-- - 419008 2.5..3 3 500 1 B) t tx e e4c`S-ens eYCense 5,000- 5,('69 S,aOo 9 •1,7.25 WB stL''is 4 49003 _. 4190'11 - (,202 i,d43 2. .�6 2a000. .._ - peyro7 son is (S 1 3.094 3,7 0 5. C{1 3,500 {11..300) _._ 4(9005 . Pc>ar;9 r^d dr.rv:ry __.. 679 700 700 419003 566 250 c 235 - 1J8 ?5 Ans;era9Serxe tt9ort 30.000 _-_ 419027 29,-1Q7 35.2£39 20,650 Ct.sail(;g Sen�icc• - g 9 i ,468 � i_5.51.3 18.523 1 800 5:032 .119047 7) . Ef Se,,vjcaLta n<enanee ....._.. �'. -- 4.893 ,107 5�� t - -- 2,ta 1,077 _ Omer unr'�y 419Q19 - . __. _ 3,322 Total Admin-Other 71.758 91-209 fl•1.Q72 90.750 t ) Material and Contract Costs 9r.td ACTUAL ACTUAL BUDGET BUDGET 3udp1 50}0 centr2l office Cost Center Accl PD. Jan-12 Annualized 2012 2013 CHANGE 4421:01 50{) 500 -1 43001 Cam:�-at;s - 500 _ T om'G¢+,urds _ Tiac,4 A2: *V2 ira?c 1:; 442002 700 500 (200) 4300 -- .. C Bracts 700 500 i?_-C� <5 +J) tctet Trash Remciol Pair,;rg'01;t Turn 442003 . tsale;ias _. - CYiil!iais _1943015 - - Ta?al Na xg Ur.-a rrut ;tfldiances :.. Lk?erfa;> 442006 rv::ract s 143006 Tr.!l AgPWw,,C8s E,W.jr.cafC:e.` astr �ia',er aJs 442007 CorlracJS 443007 14200 lnalrrr:+`� . - i43t}0t3 - • - ic?a?Lt+tkKey P:c:•^'r."ra f'ea?ire _ - .- .i s a Mls 44 2003 - ... 22 26 443009 22 2,6 Pmt t;cr:�!cJ 442010 (20) 70 443010 ( ) Cry r+iis 20 Tr?af Pest ccn;rcl E;9Yatcl ._. .. . . . .. _142011 443010 Tutz+l EFarafcr ftN:iprsn(P?rP=Jrs 4142008 Cer:':r t?s _...._4430013 Pepair r.•r-fn:l 331 350 350 442013 276 1,000 t;r? �t; 967 1,000 ._ f123 453013 _.. ... 1,350 Gxuscts �.09Q 1.:310 1,350 yr.;t;r?g Ei4!'se 3r.0 PF(.'F!f —'-.---_. "<'rras 442.01-d_ .. 3,Cd0... _. 3,500 ........- 500 —- 5.470 443014 3.77.5 CGr:?;etrs 4,470 0 -- 3,Sd 500 Tctat Vep;-C.+E>; se and ilcp-lir ... 3.725 SACO 500 500 (0) 1?a?cr..u: 412099 .- l330 t 000 - 1.000 0 Ec;:r.:e?5 443090 u9?3 705 846 1 X00 1.500 T I:J Gti?_r t;'arr'le+:.>.rce Casls _. 6,660 5,720 7.350 1.630 . --- _._... 5.55C Tolal Mat=_tial. and Conlraci Costs `info , AGIUAC AC1:WL auc E7 BUDGET @a19ei SOD-Cortra106fice Cost Center Acct No. Jan-12 Annualized 2012 2013 CHANGE 1ni1 T he undersigned acknowledges the following: 1. That, to 'the best of its knowledge and 5eliet, ali factual informadon provided is '+:rue and correct- and all estimates are reasonable. 2. That no revised proposals/applications may be made in connection with this application once the deadline far applications has passed. 3. That the City of Elgin may request or require changes in the information submitted, and may substitute its own Figures, which i* deems reasonable for any or all figures provided. That the applicant will participate in required interview for project assessment and cooperatively assist in'Che review process. 4. That, if the project(s) is recommended and approved by the Mayor and City Council, the City reserves the right to reduce anti/or cancel the allocation if federal entitlements are cancelled, reduced, or rescinded. E The City of Elgin reserves the right not to fund any submittals received. 6. By submission of this application,the organization agrees to abide by the federal regulations applicable to this program. 7. That, if the project(s) is funded, the organization agrees'to abide by the City's locally established policies and guidelines g. That past prograrn and financial pe;rormance will be considered in reviewing this application. 9. That services are to be provided at no cost to citizens during the grant period. All program income (i.e.:fees, repayments,foreclosures,etc.) must be remitted to the City. 10. That, if the project(s) is funded, the City or a designated agency may conduct an accounting system inspection to review internal controls, including procurement and uniform administrative procedures, prior to issuance of payments for projected expenditures. 11. That, if project(s) is funded,the City will perrorm an environmental review prior to the obligation of funds. 12. That, if a project is funded, a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances '*hat would trigger grant suspensions and terminations, and reversions of assets would be required between the organization and the City. 13. That a project's funding does not guarantee its continuation in subsequent action plans. 14. Provide writiten signatory authority from 'the organization's governing body indicating who can execute contracts and amendments on its behalf. Statement of Applicant continued on following page. City of Agin CDBG,application PY 2013-2014 Page 29 of 32 15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Iterns of concern would include staff rnernbers serving on the Board of Directors, staii members' families serving on -the Board of Directors, and oiler matters that may give the appearance of a conflict of i Merest. U.S. Code title 18, Section 3001, provides that a fine of up io X10,000 ar imprisonrreni for a period not to exceed five years,or both, shall be the penalty for willful misrepresentation and the making of false, fictitious statements, knowing same to be false. �Q signature below,the applicant acknowledges the above in its name on this t day of {'� 2012. Dame of Organization B. : (Signature) (Title) City of Elgin CDBG Application FY 2013-2014 Page 30 of 32 k, t L C{(1 The heard of Directors of �GVSin � OOhh does hereby resolve tha'i on (Date), 'the oard revie _a the Application for Community Development Block Grant Funds to be subanitted to the City of Elgin Community Development Department far funding consideration for the fiscal year 2013-2014 and in a proper motion and vote approved 'this application `tor submission. The board further certifies that the organization making this application has complied with all applicable laws and regulations pertaining to the application and is a non-profit oEganiza'iion, tax-exempt and incorporated in the State of Illinois. t{GVS�uti Q �v; 0� t�AQr Y\ (Name of organization requesting CDBG funds) hereby proposes io provide ine services project identified in ihe Scope of Services in accordance with this application for Community Development block Grant Funds. if this application is approved and this organization receives CDBG funding from the City of Elgin, this organization agrees to adhere to all relevant Federal, State and local regulations and other assurances as required by the City. Furthermore, as the duly authorized representative of the organization, I certify that the organization is fully capable of fulfilling its obligation under this application as stated herein. I further certify that this application and the information contained herein are true,correct and complete. I also authorize the following person(s)-to have signatory authority regarding this grant: TYYl CV) -� . y�CcJf'\ 1C ZaLt1��IC`i i �c�iT�'� Name Tide Name Title A 4esident/board of Dire' rs (or other authorized person) 'T ol/� Date PENALTY POP, FALSE CAP FRAUDULENT STATER EWIT U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for a period not to exceed five years, or both, shall be the penalty for willful j misrepresentation and the making of false, fictitious statements, knowing same io be i false. i i - City of Elgin CDBG Application FY 2013-2014 Page 31 of 32 CONE L10 0E WI T EEREST The standards in OMB Circular A-110, Subpart C, provide that no employee, officer, or agent snail participate in the selection, award, or administration of a contract suppoi led by Federal funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when an employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the firm selected for an award. The CDOG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.350 provide that no person who is an employee; agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that are receiving CDBG or {-TOME funds and (1) who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDi3G funds; or (2) who is in a position to participate in a decision-making process or gain inside information with regard to these activities, may obtain a financial interest from a CDSG- assisted or HOME-assisted activity, or have any interest in any contract, subcontract, or agreement with respect thereto,or the proceeds there under, either for themselves or those with whom they have family or business ties, during their tenure or for one(1) year thereafter. A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements utilizing CDSG or HOME. IF NO CONFLICT EXISTS,COMPLETE TI HE FOLLOWING: i certify that no conflict of interest exists between.the City of Elgin and (name of organization) �GVS�vtn tip-n'��� a� ��°IiVI [e�l certify that no confii t of i serest exists between the subcontractors of and (name of organization) Ac-Aj$�V j ( � o� v1 IF A POTENTIAL CONFLICT EXISTS, COMPLETE THE FOLLOWING: I certify that a potential conflict of interest may exist between the City of Elgin and (name of organization) F] I certify that a potential conflict of interest may.exist between (name of subcontractor) and (name of organization) Describe the nature of the conflict of interest below. Identify the individual,employment and the conflict or potential conflict, and their affiliation with your organization. laid'— Signature of Authorized Agency Official Date Typed Name and Title City of Elgin CDSG Application FY 2013-2014 Page 32 of 32 EXHIBIT B ASSURANCES The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant that: 1. It possesses legal authority to make a grant submission to the CITY and to execute a community development and housing program; 2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUB-RECIPIENT to execute this Agreement, all understandings and assurances contained herein, and directing the authorization of the person identified as the official representative of the SUB-RECIPIENT to act in connection with the execution of this Agreement and to provide such additional information as may be required. 3. Prior to submission of its application to the City, the SUB-RECIPIENT has: (A) Met the citizen participation requirements of 570.301(b) and has provided citizens with: (1) The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and (2) Its plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; (B) Prepared its application in accordance with the policies of the City of Elgin and made the application available to the public; 4. The grant will be conducted and administered in compliance with: (A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and implementing regulations issued at 24 CFR Part 1; (B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUBGRANTEE will administer all programs and activities related to housing and community development in a manner to affirmatively further fair housing; (C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the regulations issued pursuant hereto; (D) Section 3 of the Housing and Urban Development Act of 1968, as amended; (E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and 12086, and implementing regulations issued at 41 CFR Chapter 60; (F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; Paue 14 of 19 (G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing regulations when published in effect; (H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing regulations when published for effect; (1) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; (J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issues to implement such requirements; (K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention, control and abatement of water pollution; (L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234); (M) The Fair Housing Act (42 U.S.C. 3601-20); 5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 570.608; and 6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator for Enforcement (EN-329). 7. It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the application may also include activities which the SUB-RECIPIENT certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to 570.306; and 9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section 108 of the ACT by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than Page 15 of 19 under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph(1) above. 10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by: (A) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUB- RECIPIENT's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (B) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for.drug abuse violations occurring in the workplace. (C) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (A); (D) Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (E) Notifying the City of Elgin's Community Development Department within ten (10) days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction; (F) Taking one of the followimg actions, within 30 days of receiving notice under subparagraph(D)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (G) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A), (B), (C), (D), (E) and (F). 11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. Page 16 of 19 i 12. In regards to lobbying, the SUB-RECIPIENT certifies: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (C) The SUB-RECIPIENT shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than 510,000 and not more than 5100,000 for each such failure. Page 17 of 19 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Community Development Block Grant Program City of Elgin The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against any employee who is employed in carrying out work from the assistance received from the CITY and HUD, or against any applicant for such employment, because of race, color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The SUB-RECIPIENT further agrees to the following: (1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee involving Federally assisted construction work, or modification thereof, which is paid for in whole or in part with funds obtained from the Community Development Block Grant program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41 CFR Chapter 60. (2) It will be bound by said equal opportunity clause with respect to its own employment practices when it participates in any Community Development Block Grant'Program construction. (3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor. (4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require for the supervision of such compliance, and will otherwise assist the CITY and HUD in the discharge of primary responsibility for securing compliance. (5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for government contracts and federally assisted construction contracts pursuant to the Executive Order. (6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Labor, the CITY or HUD. (7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the CITY, or HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case to HUD for appropriate legal proceedings. Page 18 of 19 I SUB-RECIPIENT: The Housing Authority of Elgin 120 South State Street, Elgin, Illinois 60123 BY:_ LAI zsk, Damon E. Duncan Executive Director DATE: /I - 2_01 ATTEST: F:\Legal Dept\Agreement\CDBG-Housing Authority of Elgin-2012-13-legal redlined-02-18-13.docx Page 19 of 19 I