13-193 Resolution No. 13-193
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH
ALLIANCE CONTRACTORS FOR THE 2013 SIDEWALK REPAIR PROGRAM
WHEREAS, the City of Elgin has heretofore entered into a contract with Alliance
Contractors for the 2013 Sidewalk Repair Program; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: December 4, 2013
Adopted: December 4, 2013
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin Change Order
ELGIN,ILLINOIS
PROJECT #39606G
CHANGE ORDER No. 1 and FINAL
CONTRACT: 2013 Sidewalk Repair Program Bid 13-043
SCOPE: The initial scope of the work was for sidewalk repair. Due to unforeseen circumstances de-
scribed below,the final work product differed slightly from the initial scope of the project.
REASONS FOR CHANGE: In several instances the adjacent sidewalk was undermined, re-
quiring the removal and replacement at those locations. The contractor also found instances
where there was rebar tying the adjoining sidewalk squares together, requiring that additional
sidewalk squares be removed and replaced. Several sidewalk squares were also replaced be-
cause they had been damaged from water service line repairs and were in the area immediate-
ly adjacent to the sidewalk repair area. The circumstances said to necessitate the change in per-
formance were not reasonably foreseeable at the time the contract was signed. Additionally,
the requested changes to the contract are germane to the original contract as signed. This
change order is in the best interests of the city and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is being amended as to cost;
the scope of the original contract did not change however the additional necessary work added increased
the cost of the total project.
ORIGINAL CONTRACT AMOUNT: $57,476
CHANGE ORDER No. 1
(Additional sidewalk quantity added) $ 7,561
TOTAL FOR CHANGE ORDER NO. 1 $ 7,561
PREVIOUS CHANGE ORDER(S): $ 0
TOTAL OF PREVIOUS CHANGE ORDERS: $ 0
TOTAL REVISED CONTRACT AMOUNT: 65 037
The original amount of the contract with Alliance Contractors is $57,476. Change Order No.l and FI-
NAL totaling $7,561will increase the original contract amount by a total of$7,561,that sum represent-
ing 13%of the original contract amount. The new contract amount, inclusive of all change orders is
$65,037.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 and FINAL,November 20, 2013
Agreed to this_?�Lday of November , 2013.
Recommended by:
[INSERT NAME OF REQUESTING DEPARTMENT]
By: Daniel Rich
Title: Publ' s Superintendent
Date: Octo er 28,201
Signs e: - -
Accepted by:
[INSERT NAME OF CONTRACTOR]
Party of the Second Part(Contractor)
By:Title:
Date:
U
Date: 2
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Sean R. Stegall
Title: City Manager
Date: December 4 200113
Signature: 'y
FALegal Dept\forms\Change Order Form.doc
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ELGIN
THE CITY IN THE SUBURBS`
DATE: December 18, 2013
TO: Dan Rich, Public Works Superintendent
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 13-193 Adopted at the December 4, 2013, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Change Order No. 1 and Final for the Contract with Alliance Contractors for the
2013 Sidewalk Repair Program