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13-151 Resolution No. 13-151 RESOLUTION AUTHORIZING EXECUTION OF A BUSINESS IMPROVEMENT GRANT PROGRAM AGREEMENT WITH ROBERT KARAS (1725 N. State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS; that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Business Improvement Grant Program Agreement on behalf of the City of Elgin with Robert Karas for the property located at 1725 N. State Street, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis; City Clerk CITY OF ELGIN BUSINESS IMPROVEMENT GRANT PROGRAM AGREEMENT 1725 N. State Street (Rt. 31) THIS AGREEMENT is made and entered into this 25th day of September 92013, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City"), and Robert Karas (hereinafter referred to as "Owner'). WHEREAS,the City has established a business improvement grant program whereby owners of property or businesses located within the NB Neighborhood Business District, RB Residence Business District, or an entryway corridor (hereinafter referred to as "Rehabilitation Areas") that complete improvements to their buildings and grounds may receive a grant from the City for a portion of the cost thereof, up to a maximum of fifty percent (50%) of such costs (hereinafter referred to as the "City Business Improvement Grant Program"); and WHEREAS, the purposes of the City Business Improvement Grant Program are to control and prevent blight,dilapidation and deterioration of the Rehabilitation Areas,to encourage further investment and redevelopment in the Rehabilitation Areas, and to increase property values within the Rehabilitation Areas; and WHEREAS, the Owner is the owner of the subject commercial building(s) and of the property commonly known as 1725 N. State Street, Elgin, Illinois (hereinafter referred to as the "Subject Property"); and WHEREAS, Owner has made application to the City to participate in the City Business Improvement Grant Program for the Subject Property; and WHEREAS,the Subject Property is located within the Rehabilitation Areas identified in the City Business Improvement Grant Program; and WHEREAS, the City of Elgin is a home rule unit and may exercise any power and perform any function pertaining to its governmental affairs; and WHEREAS,the City Business Improvement Grant Program,which will control and prevent blight,dilapidation and deterioration of the Rehabilitation Areas,encourage further investment and redevelopment within the Rehabilitation Areas, and increase property values within the Rehabilitation Areas, are matters pertaining to the governmental affairs of the City; and WHEREAS, Owner has made application to the City to participate in the City Business Improvement Grant Program for the Subject Property. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby mutually acknowledged,the parties hereto hereby agree as follows: Section i 1. The above recitals are incorporated into and made a part of this agreement. The 1 total approved project costs for the building improvements for the structure(s) on the Subject Property shall be $48,892, as set forth in Attachment A attached hereto made a part hereof(such total approved project costs for building improvements are hereinafter referred to as"Eligible Costs" and such structure(s) is hereinafter referred to as the "Structure"). The City shall pay the Owner a sum not to exceed a maximum of$24,446 said sum being equal to or less than fifty percent(50%)of the total Eligible Costs, for building improvements to the structure approved pursuant to the provisions of this Agreement. The project shall be confined to approved improvements made to that part of the Structure visible from any public right-of-way. All parties hereto agree that all payments from the City provided for herein shall be made to Owner, who shall provide the City with a full release concurrently with receipt. Section 2. Eligible Costs shall include labor,material and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the building improvements hereby provided for(hereinafter referred to as the "Work"), as designated from the design drawings, specifications,and/or scope of work as set forth in Attachment B attached hereto made a part hereof,and approved by the Project Review Team pursuant to the provisions of Section 3 herein and prepared by Consultant (hereinafter referred to as "Plans"). Section 3. No Work shall be undertaken or shall be considered to constitute the basis for an Eligible Cost until the design for such Work has been submitted to and approved in writing by the City's Project Review Team (hereinafter referred to as "Project Review Team") consisting of the City's Senior Planner and any other member designated on the Project Review Team. Such design shall include,but not be limited to,a date certain by which the Work shall be completed. In no event shall such Work be completed more than one hundred eighty (180) days from the date of this Agreement without the written consent of the Project Review Team. Section 4. The Project Review Team shall be permitted access to Structure to periodically review the progress of the Work. Such review shall not be in lieu of any other inspections that may otherwise be required by law or by the City. Any and all portions of the Work that do not, in the sole discretion of the Project Review Team, conform to the Plans or other applicable terms of this Agreement, shall be made to conform to the Plans and other applicable terms of this Agreement upon written notice of the existence of such non-conforming portions. Section 5. Upon completion of the Work,and upon final inspection and written approval by the Project Review Team and such other final inspections and approvals as may be required by law, Owner shall submit to City: (1)an executed,notarized itemized contractor statement reflecting the total cost of the Work and each portion thereof, including, but not limited to, the cost of all labor (whether provided by any contractor or subcontractor), materials and equipment; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the Work; and (3) reasonable proof of payment of all costs incurred pursuant to the Work. Notwithstanding anything to the contrary in this Agreement, City shall be entitled to withhold payments pending the submission of partial or full waivers of lien, and/or certifications, verifying the receipt of payment for all work performed by all contractors and/or subcontractors up to the date of the Owner's application for payment in City's sole discretion. City shall further be entitled to make such payments directly to any contractor and/or subcontractor as may be necessary to obtain such lien waivers and/or certifications. In the event the City makes any such payments directly to the -2- contractor and/or subcontractors, the amount of such payments shall be deducted from the total amount due to the Owner pursuant to this Agreement and the contractor shall provide a written release to City in the amount of any such payments pursuant to this Agreement. Concurrent with all applications for payment, contractor and/or subcontractors shall provide the City with a written sworn certification of all work performed by all subcontractors and/or contractor and amount paid to all subcontractors and/or contractor as of the date of application for payment. Section 6. City shall pay to Owner the sum provided for at Section 1 herein within thirty (30) days of owner's compliance with the provisions of Section 5 herein. In no event shall the amount paid to Owner exceed the amount specified in this Agreement, nor shall the total amount paid to Owner in any event exceed fifty percent(50%)of the actual cost of the Work, as set forth in the contractor statement(s) and other documents submitted in accordance with Section 5. Section 7. In the event Owner fails to complete the Work in accordance with the terms of this Agreement, or otherwise breaches the terms of this Agreement, City may terminate this Agreement upon written notice of breach and termination to Owner, and any and all financial or other obligations on the part of City shall cease and become null and void. Additionally, Owner shall refund to City all money paid to Owner by City pursuant to this agreement upon thirty (30) days written demand. This provision shall not constitute a restriction on City to pursue any and all other rights to which it may be entitled by law. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. Section 8. Upon completion of the Work,and for a period of five(5)years thereafter,Owner shall properly maintain the Work in its finished form,without alteration or change thereto,and shall not enter into any agreement, or take any other steps to alter, change or remove such Work, or to create or undertake any other Work which may constitute a deviation from the Plans, without prior written approval from the Project Review Team in its sole discretion. Section 9. Nothing herein is intended to limit, restrict or prohibit the Owner from undertaking any other Work in or about the subject premises that is unrelated to the fagade improvement provided for in this Agreement. Section 10. This Agreement shall be binding upon City and its successors,and upon Owner, Owner's successors and assigns for a period of five (5)years from and after the date of completion and approval of the Work. Owner shall provide subsequent Owner(s) of Structure with a copy of this Agreement. This Agreement shall run with the land underlying Structure. The City may record a memorandum of this Agreement against title to the Subject Property. Notwithstanding the aforementioned five(5)-year period,the provisions of sections 7, 12, 19 and 24 herein shall survive the expiration, completion and/or termination of this Agreement. Section 11. If Owner does not own the underlying property for which Work is being done, Owner warrants and represents to City that Owner has a lease at the location for which the Work is proposed for a term of at least five (5) years. Owner further warrants and represents that he has received authorization from all owners of the property for which Work is to be done to accept funds under this program and to undertake the Work. Further, such owner(s) of the property for which Work is to be done hereby acknowledges that he is aware of this Agreement and authorized the -3- Work that is to be made to the Structure. Said owner(s)of the property for which improvements are to be made further acknowledge that,as owner of the property,he is a party to this Agreement and is bound by the provisions of this Agreement specifically,but not limited to,the provisions of Sections 8 and 10 of this Agreement. Each "Owner" signature hereto hereby warrants and represents that there are no other entities having an ownership interest in the Structure that have not executed this Agreement. Section 12. To the fullest extent permitted by law, Owner agrees to and shall indemnify, defend and hold harmless,the City, its officials,officers, employees, agents, attorneys,boards and commissions from and against any and all claims, suits,judgments,costs,attorneys' fees,damages or other relief, including, but not limited to, workers' compensation claims, in any way resulting from or arising out of, or alleged to result from or arise out of, the Work to be performed and/or negligent acts or omissions of the Owner in connection herewith, including negligent acts or omissions of any contractors, subcontractors, employees or agents of the Owner,arising out of the performance of this Agreement and/or the Work, or arising out of or in connection with any litigation based upon any mechanics' liens or other claims, suits,judgments and/or demands for damages by any contractors or subcontractors. In the event of any action against the City, its officers, employees, agents, attorneys, boards and commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City's choosing. In the event and to the extent that any legal work is performed by the City's in-house legal counsel pursuant to the provisions of this section,City shall be reimbursed by Owner for such legal work at the rate of Two Hundred Fifty Dollars($250.00)per hour,which rate Owner hereby agrees and acknowledges to be a reasonable rate for such in-house attorneys' fees. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. Section 13. This Agreement shall not be construed to create a partnership,joint venture or employment relationship between the parties hereto. No other entity and/or person shall have any rights or obligations created by this Agreement, and specifically no entity and/or person shall be in any way construed to be a third party beneficiary under this Agreement. Section 14. This Agreement shall be subject to and governed by the laws of the State of Illinois. The parties hereto hereby agree that venue for any and all actions that may be brought by each and either of them to enforce the provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. Section 15. The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. Section 16. All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by first-class mail, postage prepaid, addressed as follow: As to the City: . City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Attn: Community Development Director -4- With a copy of any such notices to: City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Attn: Corporation Counsel As to the Owner: 655 Oak Lane South Elgin, IL 60177 Attn: Robert Karas Property Location: 1725 N. State Street, Elgin, IL 60123 Section 17. No official, director, officer, agent or employee of the City shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. Section 18. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Section 19. Notwithstanding anything to the contrary in this Agreement, with the sole exception of an action to recover the monies the City has agreed to pay to the Owner pursuant to Section 1 hereof, no action shall be commenced by the Owner against the City for monetary damages. Owner hereby further waives any and all claims to interest on money claimed to be due pursuant to this Agreement and waives any and all such rights to interest which it claims it may otherwise be entitled to pursuant to law,including,but not limited to,the Local Government Prompt Payment Act(50 ILCS 501/1, et seq.), as amended, or the Illinois Interest Act(815 ILCS 205/1,et seq.), as amended. The parties hereto further agree that any action by the Owner arising out of this Agreement must be filed within one(1)year of the date the alleged cause of action arose or the same will be time-barred. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. Section 20. In the event the Owner violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the City shall have the right to seek such administrative,contractual, legal or equitable remedies to which it may be entitled by law as a result of such violation or breach. In the event any legal action is brought by the City for the enforcement of any of the obligations of the Owner in this Agreement and the City is the prevailing party in such action, the City shall also be entitled to recover from the Owner interest at the rate of nine percent (9%) per annum, plus attorneys' fees at the rate of Two Hundred Fifty Dollars ($250.00) per hour, which Owner agrees to be reasonable. Section 21. This Agreement and its attachments constitutes the entire agreement of the -5- parties hereto and the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. Section 22. This Agreement is and shall be deemed and construed to be a joint and collective work product of the City and the Owner,and as such,this Agreement shall not be construed against the other party,as the otherwise purported drafter of same,by any court of competent jurisdiction in order to resolve any inconsistency, ambiguity, vagueness or conflict, if any, of the terms and provisions.contained herein. Section 23. This Agreement and the obligations herein may not be assigned by the Owner without the express written consent of the City,which consent may be withheld at the sole discretion of the City. Section 24. The Owner shall comply with the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq., including, but not limited to, paying the prevailing wage and requiring all contractors and subcontractors to pay the prevailing wages required therein and completing all necessary documentation and reporting requirements in connection with the Work to be performed pursuant to this Agreement. Without limiting the foregoing-the Owner and all contractors and subcontractors rendering services under this Agreement must comply with all requirements of the Prevailing Wage Act, including, but not limited to, all wage, notice and recordkeeping duties. Section 25. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement,the Owner shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding the City Business Improvement Grant Program, prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing,Owner hereby certifies, represents and warrants to the City that all Owner's employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legal residents of the United States. Owner shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this Agreement. The City shall have the right to audit any records in the possession or control of the Owner to determine Owner's compliance with the provisions of this section. In the event the City proceeds with such an audit, the Owner shall make available to the City the Owner's relevant records at no cost to the City. Owner shall pay any and all costs of such audit. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. Section 26. The City of Elgin Business Improvement Grant Program Guidelines revised July 2005,as amended from time to time by the City,are hereby incorporated by reference into this Agreement(Attachment C). Section 27. Time is of the essence of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date first -6- appearing above. CITY OF ELGIN ATTEST: By: > can R. Stegall Kimberly Dewis City Manager City Clerk OWNER: Robert Karas/f By: Name/print: Its: -7- Attachment A Total Approved Eligible Project Costs Property Address— 1725 N. State Street Property owner—Robert Karas Attachment A BIG Business Improvement Grant Work Item Contractor 1 Contractor 2 1 Awnings Thatcher Oaks $15,192.00 Advanced Awning $17,850.00 2 Landscape Work Cornerstone $11,300.00 Signature $14,500.00 3 Masonry Splitson Masonry $22,400.00 G. Porter&Co. $66,400.00 totsl $48,892.00 $98,750.00 total eligible grant amount $48,892.00 (based on lowest responsible bid) City Participation (BIG Grant)- 50% $24,446.00 Note: applicant has the option to choose any of the above contractor. However,grant will be based on lowest bid, not to exceed $24,466 QUOTATION CHICAGOLAND'S FULL SERVICE AWNING&SIGNS COMF THATCHER OAKS INC COMMERCIAL-INDUSTRIAL CUSTOM DESIGNED FABRIC AWNINGS 8 SIGNS AWNINGS AND SIGNS COMMERCIAL CLEANING AND MAINTENANCE 718 Industrial Drive Elmhurst, IL 60126 (630) 833-5700 Fax (630) 833-5795 TO: Aria Group Architects, Inc. Date: 07/18/2012 830 North Blvd. Quote#: 22175 OAK PARK, IL Delivery: 60301 Terms 1/2 Deposit Balance on Completion DESCRIPTION AMOUNT Proposal is to manufacture and install eighteen awnings for Alexander's Restaurant in Elgin, IL. Approximate sizes 64"and 6-0"wide, by 8'-6"high, by X-6"projection. $ 844 each All frames to be made of galvanized steel or aluminum and will be completely welded. All welds will be ground smooth and primed silver, All frames are covered by our LIFETIME TigerFrame Warranty. Fabric to be Sunbrella 100% Solution Dyed Acrylic. This material carries a ten(10)year warranty. Graphics to include descriptors on the box to be determined In one color. Graphics will be applied using the Sunbrella Graphics system. Price includes taxes and installation. Any permit requirement will include an additional fee. Thank You for your Interest in Thatcher Oaks Awning Company. Kevin Eltoft(630)452-1720 Total Cost for Items on Quotation.......... $15,192.00 It is the Intent of the Seller to deliver to Buyer the products so stated inthis contract,within the time frame so stated,subject to our ability to produce materials,and is subject to labor disputes,acts of God,and other delays beyond our control. CUSTOMER DEPOSIT IS NON REFUNDABLE 5 DAYS AFTER ACCEPTANCE OF CONTRACT. For the purpose of securing payment and performance of the obligation hereunder,Seller shall have,and Buyer herby grants to Seller,a purchase money security interest in said property.The property and all of the apparatus,appliances,supplies,accessories and parts remain the property end security of Seller for said indebtedness until this contract is paid In full.In the event Seller has to remove property due to nonpayment,any monies paid on account shall remain the property of Seller as liquidated damages,and any reinstallation shall be subject to renegotiation. All new installations are guaranteed against defect in material or workmanship for three years after installation. ACCEPTED DATED BY BUYER SELLER DEPOSIT We May Withdraw this proposal if not accepted within!days. ADVANCED PROPOSAL AWNING & TARP UA-T- ::; `;_PROQOS;u#; 630/324-8666 6301729-0230 Fax 6/12/2013 2095 Na11neJA�ldt -." .: � "; Ptcject Alexander's Restaurant 1725 N. State Street Elgin, IL 60123 l Bob Karras Del ejv-bkts:] 4-8 Weeks Thank you,for the opportunity to quote the following: TOTAL 18 Shed style awnings with open ends. 17,850.00 Mill finish,welded aluminum framing. Standard awning fabric. Color: (standard) White lettering on (5) awnings Option: Add $2,390.00 for painted frames- Color: Black TOTALaooa:_: PRICE DOES NOT INCLUDE: ADDITIONAL BACKING,ENGINEERING,LICENSES,BONDS,PERMITS OR ELECTRICAL. CONDITIONS: NO RETENTION TO BE WITHHELD. TERMS-Deposit of 50%;Balance due upon job completion. Service charge of 1 '/z%per month will be added on any past due balance. It is understood and agreed that the title of the said property shall remain the property of Advanced Awning&Sign,until the whole amount of the purchase has been paid. All material is guaranteed to be as specified.All work to be completed in a workman like manner according to standard practices.Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders,and will became an extra charge over and above the estimate.All agreements contingent upon strikes,accidents,or delays beyond our control.Owner to carry tire,tornado,and other necessary insurance.Our workers are fully covered by Workman's Compensation Insurance. Note:-This Proposal may be withdrawn by us if not accepted within: 30 Days . Authorized Signature: MICHAEL DILL ACCEPTANCE OF PROPOSAL-The above prices,specifications and conditions ate satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Date of Acceptance: Print Name: Title: Phone:630.324.8565-Fax:630.729.0230-Cell:269.325.8795-www.adawning.com-mdill @adawning.com 4015 Lake Forest Path,Stevensville,M149127 LANDSCAPE ENHANCEMENT CONFIDENTIAL CORNERSTONE PARTNERS 9forticu"raf Services Company April 17, 2013. Alexander's Restaurant Mr. Bob Karas 1725 No. State St. Elgin, IL 60123 RE: LANDSCAPE REDESIGN AND INSTALLATION Thank you for allowing us the opportunity to serve you on this project. This landscape enhancement contract is in regards to Landscape Redesign and Installation located at 1725 No.State St.,Elgin,IL commonly known as Alexander's Restaurant(the Site). We propose to supply all labor, equipment, and materials to complete the following: PLANTING REDESIGN INSTALLATIONS (foundation plantings on West and South sides,North and East foundations to remain as-is);furnish and install the following landscape enhancement plantings throughout property consisting of: • Remove&dispose of existing plant material off-site • Prep/install(63)5gal 'Prairie Flame' Sumac • Prep/install(63)3gal Rosa Easy Elegance `Kashmir Rose' • Prep/install (63)3gal Hydrangea quercifolia `Pee Wee' • Install (2)cy Shredded Hardwood Mulch at approx. 2"depth • Complete initial watering. Supplemental Watering to be completed by client unless otherwise authorized. o $11,340.65(Eleven thousand three hundred forty dollars and sixty-five cents) (initial) E. �i tit •.!,� — t.._ — 's. �3 j PP i n _ i .. • II =.�,�;�x�-- —•r::��s- r�t.� =gin PMB #3000 . 2560 Foxfield Road,#150• Saint Charles, IL 60174 P(630)482-9950 F(630)482-9952 www.CPHort.com LANDSCAPE ENHANCEMENT CONFIDENTIAL PLANTING REDESIGN INSTALLATION(islands flanking front entry) • Transplant any existing day lilies into locations TBD • Prep/install(18) ]gal Prairie Drop Seed(Grass) • Prep/install(16) 1gal Black-Eyed Susan • Prep/install(16) 1gal Sedum 'Autumn Fire' • Install (2.5)cy Shredded Hardwood Mulch at approx.2"depth • Complete initial watering. Supplemental Watering to be completed by client unless otherwise authorized o $805.14(eight hundred five dollars fourteen) (initial) MEMO f PMB #13000 . 2560 Foxfield.Road, #150 • Saint Charles, IL 60174 P(630)482-9950 F(630)482-9952 www.CPHort.com LANDSCAPE ENHANCEMENT CONFIDENTIAL PLANTING REDESIGN INSTALLATION(street entry beds) •. Remove, stump-grind&dispose of(1) 1.5' dead/declining Austrian pine • Reconfigure bed line to decrease bed size using soil,seed&Pennmulch • Install(1)2" Skyline Honeylocust • Junipers will remain as is • Prep/install(20) ]gal Tufted Hair Grass • Prep/install (20) Igal Liatris spicata `Kobold' • Prep/install (20) l gal Shasta Daisies • Prep/install(20) Igal Autumn Joy Sedum • Install (2.5)cy Shredded Hardwood Mulch at approx.2"depth • Complete initial watering. Supplemental Watering to be completed by client unless otherwise authorized o $2441.47 (Two thousand Four Hundred Forty one dollars and forty seven cents) (initial) TIMM °.dpi 9 EMU FEMME ��w_,�i;•- Ixir;��a:w: -:xi"� W'•i:�i�ai�,._,_, � �I � �'^� :?�.-� MEMO pis �•:;::•-•: 71E? �S�wIfH.� �F�B liNfi9ii1�334 :F3EfEii35ti31ii8i -:.� •' wit IE. is a .._.�:�. .... Y � »....... ...«... i ..-... e•n::::�°>�==�..:='� -ccj:«5c;1c�Eii'?^Eii::^f-:-c-^::::::a.... ?F.!iQ33iRf!f'�i E iii.�AF36936ii !Ei! i.=::!�!?i59'@!FEjxi�mimf�I�i,'fl�,,EF}FFF : 3� !��ffUii-�.:....'.. •.;.'` :...�S?i�9«! �}&i63. l3Hi�F=_i=3=i3�•-s2 31161:n'!3"�••.•3�is�?iiE!!lli4I':"nfiici�ii::e:-=: � ;:i •2i�` i! •i!i�r6€!& 's!! .......='!W PMB #3000 2560 Foxfield Road,#150 • Saint Charles, IL 60174 P(630)482-9950 F(630)482-9952 www.CPHort.com LANDSCAPE ENHANCEMENT CONFIDENTIAL Terms & Conditions: 1. Expiration: Proposal is valid for(15)days from date listed on page one. 2. arran : A one year warranty shall be provided for all greenscape items except for seed,sod, annuals,bulbs,and perennials as these items require unique maintenance requirements and have different cold-hardiness characteristics. Warranty excludes declining or dead items from lack of maintenance,vandalism,or acts of God. If warranty item is unavailable,a similar species, price, and sized plant shall be provided as replacement. Warranty items shall only he replaced one(1) time. A three year workmanship warranty shall be provided for all hardscape projects. This warranty does not include replacement for defects related to manufactured hardscape materials such as concrete pavers and/or retaining wall materials. 3. Owner Responsibility: Any and all applicable permits and fees required by city or local ordinances are the sole responsibility of the client. Permits mnst be obtained and presented prior to any work commencing. All supplemental watering,maintenance,and care including all recommended insecticide,fungicide, miticide,and fertili7ation applications shall be performed by Client unless otherwise stated and/or included within a Cornerstone Partners Horticultural Services Company landscape maintenance contract. Such operations are excluded from this Contract unless otherwise noted and neglect of such operations may void warranty. 4. Compensation: A retainer fee of(25%)shall be required for all projects equal to or in excess of $5,006.00 prior to the commencement of any work. A final invoice shall be generated upon the completion of project. All invoices shall be paid due upon receipt. Late payments will result in a service charge equal to the lower of 1.5%per month(18%per year)and the highest rate permitted by law,multiplied by the unpaid balance. In addition to the service charge,Client shall reimburse Cornerstone Partners Horticultural Services Co.for all costs and expenses including but not limited to attorneys'fees and court costs which are reasonably incurred by Cornerstone Partners Horticultural Services Co. in collecting unpaid balances and service charges. Any and all warranties shall become null and void if final payment is not received by the due date listed on invoice. 5. Liability: Cornerstone Partners Horticultural Services Co.total liability for any losses,damages and expenses of any type whatsoever incurred by Client or any of its affiliates,guests,tenants and lessees(collectively,"Losses")which is caused directly or indirectly by any/all acts or omissions by Cornerstone Partners Horticultural Services Co.in connection with,or related to,the Work, including,but not limited to,any breach of Cornerstone Partners Horticultural Services Co. obligations hereunder,shall be limited solely to direct and actual damages in an aggregate amount not to exceed the amounts actually paid to Cornerstone Partners Horticultural Services Co. hereunder. In no event shall Cornerstone Partners Horticultural Services Co.he liable for any indirect,special,incidental or consequential damages,irrespective of the form or cause of action, in contract,tort,or otherwise,whether or not the possibility of such damages has been disclosed to Cornerstone Partners Horticultural Services Co.in advance or could have been reasonably foreseen by Cornerstone Partners Horticultural Services Co. Further,Cornerstone Partners Horticultural Services Co.shall not be liable for any Losses in connection with the Work,if such Losses are due to causes or conditions beyond its control. 6. Undem ound Utilities: Cornerstone Partners Horticultural Services Co. will contact the Joint Utility Locating for Excavators J.U.L.I.E.and/or the Chicago Utility Alert Network `Digger' prior to commencing any digging/excavation. Cornerstone Partners Horticultural Services Co.is not responsible for location of any subsurface lines not considered public utilities and not marked by location services and/or any line within a min.2"depth of surface including but not limited to invisible dog fences,security lines,irrigation or lighting systems,cable television services,gas barbecue lines,and water and/or pool equipment lines. Cornerstone Partners Horticultural Services Co, will not be liable to Client or any other party for any damage to any subsurface lines (or the damages resulting therefrom)that are not marked and located by the utility location services. PMB#3000 . 2560 Foxfield Road,#150• Saint Charles, IL 60174 P (630) 482-9950 F(630)482-9952 www.CPHort.com LANDSCAPE ENHANCEMENT CONFIDENTIAL, 7. Unknown Conditions: Due to the nature of landscape installation and subsurface estimation there may be variables that are not easily determined prior to commencement of work. Such conditions may include construction debris,root systems, drain-tile,etc. Such conditions may require alteration of proposed installation and/or additional charge to proceed, Any and all additional changes to approved contract shall be approved in writing by client prior to proceeding. 8. Provisions: Any photos,sketches,plans,etc. accompanying this proposal are for illustration purposes only and may not be representative of actual placement,size,shape,color,etc. This Agreement shall be governed by the laws of the State of Illinois. Neither party may assign this Agreement without the prior written consent of the other party except that Cornerstone Partners Horticultural Services Co.may subcontract work hereunder without the prior written consent of the Client. This Agreement constitutes the entire agreement of the parties with respect to the Work and supersedes all prior contracts or agreements with respect to the Work,whether oral or written. This Agreement may only be amended or modified by a written instrument executed and agreed to by both Client and Cornerstone Partners Horticultural Services Co. 9. Scheduling: Scheduling is prepared on a first come,first serve basis. Scheduling of irrigation enhancement projects are performed on a weekly basis,typically each Friday. Scheduling of authorized enhancements shall be completed in order of authorization date and receipt of retainer (if applicable). Weather conditions,material availability,and client requests may alter this process. If specific completion dates are requested,any additional charges shall be prepared for requesting party. Crews shall arrive at site unannounced unless otherwise requested. 10. Confidentiality: All information contained within this contract is the sole property of Cornerstone Partners Horticultural Services Company and is privileged,confidential,and exempt from disclosure under applicable law. All content,including but not limited to,pricing,photos, maps,descriptions,language,and format is strictly confidential and only intended for the Client identified on page one and no use or reproduction shall be made. I have read and understand all.terms and conditions and accept those initialed ahove. I authorize Cornerstone Partners Horticultural Services Company and confirm that I am authorized to grant permission for work to be performed within the service areas identified and to proceed with the approved items. Payment shall be made in accordance with the Compensation terms. Total Contract Amount: Signature: Date: Title: CLIENT INFO: BILLING INFO: Name: Name: Address: Address: City/Zip: City/Zip: Phone#: Phone#: Cellular#: Cellular#: Email: Email: PMB #3000 • 2560 Foxfield Road,#150 • Saint Charles, IL 60174 P (630)482-9950 F(630) 482-9952 www.CPHort.c6m Mike O'Kelley From: Bob Karas-Rookies/Squire[hbkaras @aol.comj Sent: Thursday, June 27, 2013 2:16 PM To: Mike O'Kelley Subject: Fwd: Estimate from SigNature, Inc. Attachments: Est 6454_from_SigNature_Inc._174912.pdf Thank You Bob Karas GM/Owner Rookies/Village Squire/Alexanders Restaurants ---Original Message----- From: SigNature. Inc. <Siglandscaping(?i_)yahoo,com> To: hbkaras <hbkarasa_aol.com> Sent: Thu, Jun 27, 2013 1:09 pm Subject: Estimate from SigNature, Inc. Dear Bob: Please review the estimate below. Feel free to contact us if you have any questions. we look forward to working with you. Sincerely, Jeff Kerber SigNature, Inc. 847-289-0590 i Proposal (dame /Address: Alexander's Restaraunt 1725 N. State Street Elgin, IL 60123 Phone#: Date: Estimate #: Rep: 847-975-4146 6/25/2013 6454 JTK Qty: Description of Materials and Services: Landscaping 25 Rosy Returns Daylily 1 gal. 25 'Happy Returns' Daylily 1 gal. 8 Little Princess Spirea 2 gal. 16 Black-eyed Susan 1gal. 3 Miss Kim Lilac 5gal. 13 Karl Foerster Feather Reed Grass 1gal. 15 Autumn Joy Sedum 1gal. 8 Chicago Lustre Viburnum 5 gal. 8 Wine & Roses Weigela 5gal 32 Allium Summer Beauty 1gal. 5 Crimson Pigmy Barberry 5gal. 13 I'Tor' Birchleaf Spirea 3 gal. 9 Catamintha Nepeta !gal. 4 Tardiva Hydrangea 5gal 2 Overdam White Feather Reed Grass 1gal. 8 Wilson Northern Charm Boxwood 18" 20 Hosta 'Guacamole' 1 gal. 10 Diablo Ninebark 7gal. 12 Green Mountain Boxwood 24" 12 Stachys Hummelo 1gal. 20 Lady's Mantle 1gal. 1 Annabelle Hydrangea 5gal 3 Knock Out Rose var. 3gal. 5 Sorbaria False Spirea 3 gal. 5 Texas Scarlet Quince 5 gal. 13 Dense Yew 30" 7 Bronx Forsythia 3 gal. 5 Gold Mound Spirea 2 gal. 18 Elegans Hosta 1 gal. 5 Goldflame Spirea 3 gal. 35 Premium Blend Dyed Hardwood Mulch c.y. If you have any questions, please feel free to call. We look forward to Total: working with you. Thank you A 25%deposit is required upon acceptance of proposal. An additional 25%is due upon start of project,Balance of contract to be paid in full upon completion of project unless otherwise stated in writing by a SigNature Inc.representative, Contract is good for 30 days from above date. Thank you! Page 1 Proposal Name /Address: Alexander's Restaraunt 1725 N. State Street Elgin, IL 60123 Phone M Date: Estimate M Rep: 847-975-4146 6/25/2013 6454 JTK Qty: Description of Materials and Services: 3.5 Provide and install all materials per contract Above subtotal = $14,500.00 i i t If you have any questions, please feel free to call. We look forward to Total: $'l 000.00 wonting with you. Thank you A 25%deposit is required upon acceptance of proposal. An additional 25%is due upon start of project Balance of contract to be paid in full upon completion of project unless otherwise stated in writing by a Si Nature Inc.representative. Contract is good for 30 days from above date. Thank you! Page 2 HARCRAVE BUILDERS, INC. 660 SCHNEIDER DRIVE TELEPHONE: 847-742-7828 SOUTH ELGIN, ILLINOIS 60177 FAX: 847-742-7889 Alexander's 1725 N. State St. Elgin, IL Exterior Renovations — Breakdown of Pricing Masonry Spitson Masonry $22,400 Treated plywood backing, Tyvek, and Flashings $ 7,600 Facade Demo existing fagade $ 7,600 Dumpster $ 400 Exterior framing and siding materials $ 4,950 Exterior framing and siding labor $10,050 Flashing and Coping over siding $ 3,960 Exterior Lighting $ 7,150 Signed, Dale Hargrave, President SPITSON MASONRY, Inc. 1010 Trakk Lane—Unit C, Woodstock, Illinois 60098 815/337-5913 PROPOSAL— 12/21/12 Proposal Submitted To: Work To Be Performed At: George Karas Alexanders Restaurant 1725 N. State Street Elgin, Illinois 60123 We hereby propose to furnish the materials and perform the labor necessary for the completion of - Mason to lay cultured stone 24"tail across the West Elevation with two returns on side elevations - Walls to be capped with a 3" x 8"x 24" limestone - Limestone to be installed with a 1 1/z" x l %z" galvanized iron cut into the back that is bolted to the building and apoxy applied to the stone - Two 10' tall piers in entrance to be cultured stone - Three sides of majestic fireplace to be cultured stone— 9' tall - Gray mortar to be used - Joint to be slightly raked - Mason to supply all labor, equipment and material - Winter supplies are not included and will be an extra if necessary All material is guaranteed to be as specified,and the above work to be performed in accordance with drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of: $22,400.00 (Twenty-Two Thousand Four Hundred and no/100 DoIla) "- Balance paid in full upon completion. Any alteration or deviation from above specifications involving extra costs,will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. All attorneys' fees incurred to collect the payment of our contract will be the responsibility of George Karas. All invoices not paid within 45 days shall accrue interest at the rate of 1 ``/s%per month(18%per annum). Note: This proposal may be withdrawn by us if not accepted within 30 days. December 21. 2012 Date Spitson Masonry, Inc. Michael C. Spitson—Vice-President ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted by: George Karas Date Signature Print Name & Title n ! - G. PORTER & CO. j icaxi. Phone(630)377.7681 i � �Icrsora GoYrt�crciosu- PAX(sno)srT• 7761 I 1041 PORTER COURT•BT.CHAR123,1L 60174 IIi tIE PROPOSAL, k I November 6, 2012 !, I{I� I� i Hargrave Builders As Alexander's Restaurant 660 Schneider Drive 1725 P. :irate St. �I South Elgin, rL 50177 Elgin, 11, 60123 ! Gentiempn; Attn: Ja1C iIdrgYdve, I Toe undar6lgcatl praDU6atl 10 Nrnii'aP malenals and peApm ell tebor natessary to twryisto the M_Ilo ing in a ilibmenllei e.^a l wmkmanilkamancal. Per architectural plans dated 7130/12 by Aria Group ii Architects. Addendum jl �( !I +II� rncluded: Real Store Accertatone Sierra 1>mestone, cost scene sill, Eurnlsh inatall scratch coat 6t hot-di.p wire mesh, cleaning upon II completion, rubbish to be placed into G.C. supplied boxes. we I� cannot guarantee anchorage of cast stone from derails supplied. f ifft I I� �I Base Aid; $66,400.00 �I 1 it Alternate: Furnish & install Real.Storte sill to thatch Sierra limestone in.. II �i lieu of cast stone. Ii it Veducc from Base Hid! $ 4,000.00 44 f� I� I I €xc-uded: Angles, caulking, sealants, water, electricity, welding, !I waterproofing, damproofing, furnish or install sheet metal 'I flashing, furnish or install fireplace, set doors/windows, fur:L87 ! dumpsters. eroCOtan BVblean IU""ItIbilraolrilpy ahonpi In plans or eaaCltica!IOOI dr.1 non ..C.W.d c'iihm 60 4eygdrem the .bow oats l( poyn!enl.ars to be mice d ompiar.o-1,.an"tha'Ited rel.m.,a!«_ 9 the omit. 1 � ^74'i i"'?�'lF f amapnl a;iq'sef'oc: Is 10 Do paiO after comp:ulor It cut work. Any tnnv'nl Ankh ,s relained I as1tiM days.+!er Campne!ion or due work, wlmoUl our wratan Mhoaaaiwn, will tmmediatety Tocame auDkel to e !6t:dal annum m;anel eh.,gs on Ihi balanca owe-$!0 oa.Any alteration or d•+Fallon teem rile a0ore.Ceelfrc.i�0 ns invoning axle..psl of mal.ril o•libor sal only bh is cotes Upon wI'll-older.to fame.ar•d w1 aemrre a arlri charge aver Ina e'• men!tonoo in Inls i e001ract.All agleerherte m1162 be made m wrChii The CM!radol ag inia to early Wprsmen'■Compliant—one publlc Ll.bilily maelarce, ale.!.pay..Sales Tares,Old Age 9enetil and UngfrOOMe"I Corr'ponsanlon Taxes oven the matemi top labor 1pmlanad under this 1y I ;pn:racl.as :aqu'.ed by"" Unnlad 5"," ncvern mar.!and the Slate m Wninh ihla work I.oerformna.eelidbr6' Rl.k plte,Ealen0aJ �i ` coverage and Vandalism insurance will be pro idad b'y Ihb Owns/, .rchilacl or goniral :c—epl0,aria w',it in ClYdi pr.t.vo-el our j I I mli el:ts�n aiar!als.supplies.:+ork.IT wpoeits end limaha0 work at the;go site.My palN,plaster or a!h:r?.'"Z meletle:on cur week. { aro ceasod ov elvers,wm be removed by others liner to the completion,of our"Itt. We{annol pUOrentee water penalnUCn pll"u*a we have nom ible0ted me back and of mortar, ,or de we know V they are compatible. i The.,.to of Ina an dos.nm glue ui lam del,br tenet and monar compeudh!pe6. We gpuenlee cur wOrkmarohip. I 'I !I q.speplrully auDmnlad. G. PORTER&COMPANY li �entr��<� ey Gary Fcrter. a- wnu 1. Yea ere nare6y a0lhorlted Ic ivrnsn ad meianb ar•J labor rep:+'!aJ 1p comaiels Iha n rillw w:rk mane lisp rn�he Flatus oropna Ar i0•Colch rig lithe terms ogress to pay!na irnnvnl Ihamiopatl in data prODd.at,and actordmp!o the terms!neleot. Ctlm 20__............. L Attachment B Scope of Work and Building Plans Property Address— 1725 N. State Street Property owner—Robert Karas 1. Building Elevations: 2. Landscape Plans -9- BIG—Business Improvement Grant 1725 N State Street Scope of Work: 1. Facade Work: A new masonry stone knee wall with a stone cap will be constructed on the front and side elevations. The front entrance canopy supports will be reconstructed in masonry piers. The horizontal band that is located above the windows on the front and side elevation will be replaced in a new contemporary wood feature that will incorporate the wall signage and the awnings. 2. Awnings: the eighteen existing awnings will be replaced with new awnings in a contemporary design and incorporated into the wood horizontal band above the windows. 3. Landscape material: the landscape material around the foundation of the building as well as around the portions of the parking lot facing Route 31 and Tollgate Road will be upgraded with new trees, shrubs, perennials and grasses. The areas that do not presently contain landscape material will be landscaped with new plant material including the vehicle use areas with frontage onto public rights-of-way. Attachment D-Proposed _ elevation improvements r �• before FP tias F � �� .mss. w- i.. '�-� r• .i r. - - ....-- .-•,•.�._.:_.�..:�.-,..,:...:.�:,�,:.w._=,w_... ^ .r �y f-- - -z try ti � 0 Aria Group Architects Inc. 66o No.16 BM. 0"PvL BIIvo4 6o601 y06.µ5.1766 F. 2 a w Y � a� �aw �e G.C.:�y.^.:•L:." 7.6 7b x3 x3! 9 G r4 .A,I OT 5 NOTE 11 AI FOR xvw.i x. Y ��ii EX1EN190F EXtERKJR nA7ERIALS. lyryp �:-r- ! w . y \� __ r 1 � ra7-- ------------ -----�_—� � % —LLa'�r rn11R�'E' F�F TI FF o..EXTERIOR ELEVATIONS M r.. �,.....,�«I »>r� DOWEST ELEVATION +mBO o,nam y CM WEST saa A4.1 P:\122292VA-SHEETS\2292A4-l.dwg,10/18/2012 5:22:09 PM,DWG To PDF.pc3 xn x6 xi xi xf O xl xJ •�I.ma.Da.:o�4 1 i nG InICxR pL4i I I I 1 I 1 bQi Y1Da I�fISML�O/ ,CJR+wm4wul •Ol4a1f 64Iq'�a4Cr i f /• I i �� I I I ��" tdN6.�[Y iD YY I mrra xaa ro wn revuo,c wtea Y°.._b_,_-y�.� . 3 NORTH ELEVATION •ev lao uac�oKa 1 l,fi 41t�i1.2 1 I H�iYO((A4:t•.rML4 KtlFQSMM(D MU1Ut uIu?n IPCI.JRR @.DHtr LW CDPrGPC�QaO W W. 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(DDR.EETAIL SECTION WALL SECTION A6.1 P:\122292\1-SHEETS\2292A6-l.dwg,10/18/2012 5:22:13 PM,DWG To PDF.pc3 k f T _...; _..: .. _�.. .. ..._... ,�. - �-_L�m r•�:fin. _- ` ... .. � 1 ... .... ... .. . ^yl� idlba�+C sP 4) i l9NQ,t' if �Ea tc, I Landreape Aechhemm d Conenctari 847-289-0590 ! uro ESS: wwwsiglarWsceping.com MSG ED W. x i Attachment D - Existing Views NIP v A N l `iii Y � •v. .app ��' �N �� ' ••�� ^'-�+:✓wV x - ¢�.�' ...y, r ��•,,� �C*• �`Ai� ii•tr'�_( �.� P c PS .Y3...y.,.: � ��"�� w r;An.��i.tit:ti. - '� f - yam`. View from West—Front Elevation �1 F' e tx 4 = Rr'k, i*T Apo t�,y1,v k ti e. k UZ .t° C y 4..{�.'"' _ .'A.,'•`x` bP.Y „R <: "rte �.,� ,\ J � +4"MCP ir` +Lyr, k °,ii ` +a•'�t.v.� YM"'i};��7� st"t ,e,r�.,��. }�.�;..;�1a 1'�-��;_j �*.�^� �` � r 2'� " .`� � x �A a31'. •` .,�".. 'p �,•„ -' '°`� 5. -e 6y- }^ � View from South—Side Elevation I Attachment C City of Elgin Business Improvement Grant Program Guidelines -10- CITY OF ELGIN BUSINESS IMPROVEMENT GRANT PROGRAM GUIDELINES L INTRODUCTION H.TARGET AREA III.TYPE OF ASSISTANCE IV.OWNERSHIP V.ELIGIBLE IMPROVEMENTS VI.INELIGIBLE R"ROVEMENTS VII.APPLICATION PROCESS AND ADMINISTRATIVE PROCEDURES VIII.CORRESPONDENCE DL APPLICATION L INTRODUCTION The City of Elgin has committed to assisting businesses and neighborhoods by assisting neighborhood business areas. In 1998,the City authorized the Neighborhood Business Improvement Grant Program(NBIG), a partnership grant program for building and grounds improvements.In July 2005, the City expanded the program and renamed it the Business Improvement Grant Program(BIG). The BIG program offers reimbursement for eligible improvements to businesses enrolled in the program.Under the program,owners of property or owners of businesses located within the designated target areas are eligible to apply for grant funds equal to 50 percent of the cost of improving their storefronts, building facades or grounds. II.TARGET AREA Properties located in the following targeted areas will be eligible to apply for the Business Improvement Grant- a. Buildings or properties zoned NB(Neighborhood Business)NB business districts offer convenience commodities and services to a neighborhood. b. Buildings or properties zoned RIB(Residence Business)RB business districts allow both residences and businesses built at a residential scale along arterial streets. c. Any building or property located on an entryway corridor. 1. Priority wiff be given to prope y located onxt 3 1;R�25 ad Street. Revised Jule 2005 2. If remaining funds are available after July of the budget year, properties located along the remaining entryway corridors will be considered eligible for program participation. NOTE:The Elgin downtown area is not eligible for participation in the BIG. However,the City of Elgin offers several assistance programs specifically for businesses located in the downtown r, Dixmtm;9&memie Be v e4opme&*�3usinvss Sax vices at(8411)93!-(S 149. 11L TYPE OF ASSISTANCE After approval in the program,property owners can receive matching funds equal to 50 percent of the project cost,up to a total City of Elgin contribution of$25,000 per location. IV.OWNERSHIP An eligible applicant may be the owner of a commercial building or the owner of a commercial business located in the target area.A business owner who is a tenant in a building for which BIG funds are sought must provide written consent from the building owner for all proposed improvements. The tenant-applicant must have at least a five-year lease at the location in order to apply under the program. V.ELIGIBLE EUPROVEMENTS The BIG is intended to fund improvements ranging from signs compliance and landscape enhancements to complete facade restorations. Eligible improvements include: -Upgrading non-conforming signage to code compliance -Landscaping -Exterior lighting -Street furniture(must be approved and licensed by the City of Elgin) -Parking area improvements -Storefront facade enhancements -ADA Handicap accessibility-ramps,doors,etc. Architectural and other design work are eligible costs under the program. Architectural drawings are not required. Potential enhancements visible from a public right-of-way are eligible for funding in the BIG.All work funded under the BIG must confoml to all applicable code and ordinances. . VI.INELIGIBLE EVRROVEMENTS It is not the purpose of the program to finance ongoing improvements which could be considered part of a building's routine maintenance.Building additions sall not be funded.Each eligible improvement shall be funded by the program only once.The Reviml July 2005 program is not intended to assist in funding improvements not readily visible from the public right-of-way.. Ineligible improvements include improvements to the building interior(remodeling floor, office,.or display spaces)or exterior maintenance work such as roof repairs/replacements. VII.APPLICATION PROCESS AND ADNIINISTRATIVE PROCEDURES 1. Applicants shall receive a copy of the program guidelines and application form.The completed application should be submitted to the Program Coordinator. 2.Applications will be reviewed by staff for compliance with all program guidelines.A site inspection will be completed by the City of Elgin's Code Administration staff for an inventory of any violations of the property maintenance,building,or zoning codes. Applicants do not have to be in complete code compliance at the time of application for the program but must be compliant on the building exterior before reimbursement can be made to the business. 3. If an application meets the program guidelines,and sufficient funding is available for the proposed project,the completed application and a recommendation_for grant award will be made to the City Council.The City Council shall authorize execution of a grant agreement.An appeal of any application denial by staff may be made to the City Council.. The applicant shall notify the Program Coordinator in writing(by return receipt mail) with a request to appeal within ten working days of receiving notice of the disapproved application. The City Council will hear the appeal and review the facts and may vote to uphold or reverse the staff decision. 4.No reimbursement shall be made for work initiated or completed prior to the execution of a grant agreement. 5. All required work shall be completed within one year of execution of the grant agreement. . 6. Following the approval of a completed application,and after the applicant has received at least two cost estimates for each of the approved proposed work items,the applicant shall notify the Program Coordinator as to the contractor(s)selected,the contract amount(s),and the anticipated date of project completion. Copies of all bids and. proposals shall be submitted promptly to the Program Coordinator.The program shall fund an amount based on the lowest reasonable bid for each work item. This determination does not affect the applicant's selection of contractor. The applicant may not serve as his/her own contractor. 7.When applicable,building permits shall be obtained by the applicant before the work begins.ALL PROJECTS MUST APPLY FOR A CERTIFICATE OF OCCUPANCY, if none exists for current uses in the building. Questions regarding permit requirements should be directed to the City's Department of Code Administration at 847 931-5910. 8. All exterior work funded by the BIG Program for properties that are located.within designated local historic districts or that are located in areas officially designated as Elgin wnimarks-must-cvmpiy-w&the7 equirements-af-the-£dgn-Desigu-C-nndehne ual-fa historic districts.Proposed work is subject to review and approval by the City of Elgin Planning and Preservation Coordinator and/or the Elgin Heritage Commission.For more Revised.Tulp 2005 information, or to obtain a copy of the Historic District Design Guidelines, contact Sarosh Saber at 847-931-5943. 9.After the-agreement has been executed and all necessary permits have been issued, work may proceed.All change orders must be approved by the program coordinator in writing. 10.After completion of the project,copies of all bids,contracts, invoices,lien waivers, and cancelled checks must be submitted to the Program Coordinator.City staffwill - inspect the work for compliance with City codes-and conformance with the design plans approved for the project.Payment shall be made to the applicant within 30 days of final project closeout by.the City. VIII.CORRESPONDENCE Questions and comments regarding this program may be directed to: Raymond H.Mailer;Dkfttef- Economic Development and Business Services City of Elgin 150 Dexter Court Elgin,IL 60120 (847) 931-6794 Revised July!100i � o o CITY OF ELGIN BUSINESS IMPROVEMENT GRANT PROGRAM Application Form Applicant information Name: Home address: Phone: Fax: 2. Business information(the building or establishment for which the grant is sought) Name: Address: Phone: Fax: Applicant is: Owner Tenant If tenant,term of lease: Is this location a commercial building or a commercial business?Yes No Facade to be improved: Front Side Rear 3.Addresses of additional storefronts,if any: Total number of storefronts: Total number of stories: 4. Proposed use of program: Canopy/awning Signage Windows/doors Exterior lighting Painting/tuckpointing Restoration of architectural feature Brick cleaning Landscaping Exterior ADA accessibility Street furniture and fixtures Other.(please specify 5. Statement of Understanding: A. The applicant(undersigned) agrees to comply with the guidelines and procedures of the Business Improvement Grunt(BIG)Program and the conceptual design and outline specifications as agreed to by the applicant and the application review team B.The applicant understands that the applicant must submit detailed cost documentation, copies of building permits,bids,contracts and invoices and contractor's final waivers of lien upon completion of the approved improvements. Applicant's signature: . Daze: If the applicant is other than the owner,the following line must be completed: I certify that I,the owner of the property at Revised,fuly 200-5 a do authorize the applicant to apply for a rebate under the Neighborhood Business Improvement Grant Program and to undertake the approved improvements. Lease beginning date: Lease ending date: Owner's signature: Date: Return completed.application form to: "1 and Business SeMees FEDES E in Development Group FOR OFFICE USE ONLY 1 Conrecting businesses worldwide f Michael O'Kelley Date application received: ; vice President P.847-741-s66o Minimum of two cost estimates obtained F.847-741-5677 Elgin Development Group E.mokelley@eigindevelopmentoom A Division of the M91nAaaChamber Ineligible improvements,if any: W.elgindevelopment.com 31 S.Grove Avenue B.elg(ndevelopmentgroup.blogspot cam Elgin,IL,U.S.A.60120.6403 Grant Approved Date: Total estimated project cost: $ Reason: Percent applied for grant: Total amount of grant: $ Program Coordinator: Rtwisac3,iu1y 2005