13-147 Resolution No. 13-147
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH ASSOCIATION FOR
INDIVIDUAL DEVELOPMENT, INC. FOR BASEMENT RENOVATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute a community development block grant agreement with the
Association For Individual Development, Inc. on behalf of the City of Elgin for basement
renovations at 1797 Mark Avenue, a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: September 11, 2013
Adopted: September 11, 2013
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk'
AGREEMENT
BETWEEN THE CITY OF ELGIN AND
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC
This AGREEMENT is entered into as of the 11th day of September , 2013,by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY") and the ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC., a not-for-profit
corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB-
RECIPIENT")having a principal place of business at 1135 Bowes Road, Elgin, Illinois 60123.
1. RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974, as amended(P.L. 93-383) (hereinafter called "ACT").
B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
Il. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 16, 2012, submitted by the SUB-RECIPIENT entitled "Mark Avenue Home
Renovations", a copy of which is attached hereto as Exhibit ''A" and incorporated herein
by this reference (hereinafter referred to as the "PROJECT ). The SUB-RECIPIENT
was awarded a grant for Fiscal Year(FY) 2013.
B. All funding provided to SUB-RECIPIENT shall be used solely to renovate the areas
within the basement of the home and increase the safety for the individuals residing at
one of the agency's group homes, located at 1797 Mark Avenue, Elgin, Illinois. About 4
low and moderate-income clients of the agency will benefit from the PROJECT. The
subject building will serve 100 percent low and moderate income persons as defined by
24 CFR 570.208 (a) (2) (i) (A). Such funding shall be used only for(i) the installation of
a fire protection suppression sprinklers system, (ii) the installation of a new 3/ bathroom
in the basement, and (iii) other costs associated with the above activities as are consistent
with the scope and intent of the PROJECT and are pre-approved by CITY staff.
C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant program in accordance with 24
CFR 85:
1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
Page 1 of 19
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staffs approval prior to advertising in
a local newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE) firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations, Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
following statement:
"Funding for the Project has been provided, in part; by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community
Development Block Grant Program."
E. Quarterly Progress Reports and Disclosure of Client Data
1. The SUB-RECIPIENT shall provide a Quarterly Progress Report to the CITY
each quarter, reporting on the status of the PROJECT in relation to the Project
Implementation Schedule. The quarterly progress reports shall begin upon the
signing of this Agreement, and be based on the CDBG program year, beginning
on June I" and ending on May 315` of the following year. The quarterly progress
report shall be submitted until the completion of the project or until directed to
discontinue such reports in whtimg by the CITY.
Pacye 2 of 19
2. Quarterly progress reports shall be due on the 10`" day of the month following,
the end of the quarter, for the previous quarter's activities.
3. The SUB-RECIPIENT shall use a form provided by the Community
Development Department and shall include all required information about the
number of clients served each quarter (by race, household income, household
size and the number of female headed households).
4. The SUB-RECIPIENT shall maintain on the premises of their principal place of
business client data demonstrating client eligibility for services provided, and any
other demographic information as requested in the City's Quarterly Progress
Reports. Such information shall be made available to the City's monitors for
review upon request.
5. The SUB-RECIPIENT shall furnish and will permit the City, HUD or its agents,
or other authorized federal officials, access to clients' records for the purpose of
household size and income verification to ascertain compliance with the rules,
regulations and provision of the Act.
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing, by the SUB-RECIPEINT (on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted, to the City's Community Development
Department before payment pursuant to such changes is made.
G. Prior to the expenditure of CDBG funds, the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by the CITY without the required
documentation.
H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. 'A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
shall comply with the requirements set forth at 24 CFR 570.504. By way of further
Pate 3 of 19
limitations, to the extent any such income is used during the Agreement period for
activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of this Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking
to perform the PROJECT, a maximum of$45,600 (hereinafter "Grant Funds"), to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers: Project
No. 154946 and Account No. 230-0000-791.93-36 in the amount of $45,600, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the Association's group home, located at 1797 Mark Avenue, Elgin,
Illinois, due to actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse
the U.S. Department of Housing and Urban Development or the CITY for project
activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year
and portion .of each year remaining on the ten-year useful life of the facility
improvements. The ten-year compliance period shall begin on the commencement date of
this Agreement. This provision shall not be construed as limiting the CITY from
asserting any claims against the Association for Individual Development, for the breach
of any other terms of this Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51 percent of the persons served on an annual basis shall be at or below
80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain
eligibility for the CDBG funds provided for herein. Said income levels shall be updated
and revised annually to conform to levels set by the U. S. Department of Housing and
Urban Development. Failure to meet the aforementioned minimum 51 percent threshold
shall require SUB-RECIPIENT to reimburse the CITY for funds expended, in whole or in
part, for project activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement, executed by the SUB-RECIPIENT and CITY.
Paoe 4 of 19
IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations
promulgated to implement the ACT.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice: and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine
client, personnel and employment records and to conduct any other procedures or
practices to assure compliance with the provisions of this Agreement. SUB-RECIPIENT
agrees to post in conspicuous places available to employees and applicants for
employment notices setting forth the provisions of this non-discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code,
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports
which describe the work already performed and anticipated during the remaining time of
the PROJECT. Upon fifteen (15) days notice from the CITY, originals or certified copies
of all time sheets, billings, and other documentation used in the preparation of said
progress reports shall be made available for inspection, copying, or auditing by the CITY
at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois.
Page 5 of 19
I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under this
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement. Without limiting the foregoing, the SUB-RECIPIENT shall comply with the
regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto
and incorporated herein by this reference.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD, for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property in accordance with 24 CFR
570.503(b)(8) and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
subcontractor for the PROJECT.
VII. BILLING PROCEDURE
Page 6 of 19
A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement, shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii)any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal, state, or local statutes, rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however, that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
Page 7 of 19
C. Except as provided for in Section DX and X herein, CITY shall pay all required payments
against eligible project costs, as described in Section 11.13, incurred by SUB-RECIPIENT
under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133, as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to
CITY a quarterly progress report no later than the 10th day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced personibusiness for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of this Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this Agreement
relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT
in submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its
pursuit of the PROJECT.
Page 8 of 19
C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
reason stated herein above in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits,judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this Agreement; misuse or misapplication of funds derived
pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this Agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach,misuse,misapplication or violation of statutes, rules or regulations.
C. In the event HUD, or any other federal agency, makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
providing the full details of the alleged violation. To the extent that any such matter is
not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
Page 9 of 19
D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB-
RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XL TIMELINESS
A. Time is of the essence of this Agreement. SUB-REClPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Actions Date
1. Prepare Bid Specification October 1, 2013
2. Bids Solicited November 1, 2013
3. Select Contractor January 3, 2014
4. Construction Begins February 1, 2014
5. Construction Completed May 31, 2014
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six (6)months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
such an extension to be reasonable and necessary, under the totality of circumstances to
be required for completion of the PROJECT due to the particular circumstances. The
CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
available herein, including but not limited to suspension of further payments. A revised
implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
Page 10 of 19
XH. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied, between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications, additions, deletions, or
the like, to this Agreement shall be effective unless and until such changes are executed,
in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT
shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not
transfer or assign any Grant Funds or claims due or to become due hereunder, without the
written approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this Agreement shall be severable. In the event any of the terms or
provisions of this Agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this Agreement shall remain in full force and effect.
G. This Agreement shall not be construed to create a joint venture, partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
Agreement shall be in the Circuit Court of Kane County, Illinois.
Page 11 of 19
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY: ,� Id-
S6n R. Stegall
City Manager
DATE: September 11, 2013
ATTEST: N�&4/
Kimberly De is
City Clerk
SUB-RECIPIENT: Association for Individual Development, Inc.
1135 Bowes Road, Elgin, Illinois 60123
BY: Osl�
Lynn O'Shea
Executive Director
DATE:
ATTEST:
\Ij
Page 12 of 19
EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
Paee 13 of 19
THEZ OMM UNITY:DEVEL'OP.MENT°BLOCK_GRANT (CDBG)
PROP_OSALAP.PLICATION:FOR.CDBG-FUNDING:
INTITLEM E NT?PROG RAM
;FISCAL`�YEAR2013-20.14
:TUNE 1,2013THROUGHWAY31,:20r4
Organlzatlon-Name: 'Association-for Individual Development
=Project Name: -Mark-Avenue home renovations
'Project Address: -1797:Mark°Avenue=Elgin IL 60123
ExecDirector Name: Lynn O'Shea
Address: 309 W'New Indian"Court
'Aurora;IL`60506
Telephone Number. -6309664001 Fax Number. 63084402065
-E-Mail Address: loshea @the-association.org Website(if applicable):www.the-association.org
Employer(IRS)ID 36-2472748 DUNS Number: 074573700
Contact Name: -Christie Plotzke Title: Grants Coordinator
Contact Telephone*: :8479312292 Contact Fax'Number -8478886079
Contact E=Mail• cplotzke@the-association.org -Website(if-applicable):.www.the-association.org
PROJECT FUNDINGAEQUEST
CDBG Funds Requested $45600.00 Funding Leveraged from other Sources $3884.00
Check the category,which describes the type of funding,,requested:
OHousing O Public Facility O Infrastructure
OEconomic.Development O Public Service O Other
BRI EF�PROJECT:DESCRI PTIO N:
Please.provide a one-sentence statement about your project-notyour organization.
AID will renovate the basement and increase the safety at a home where 4 individuals with developmental disabilities reside.
Gry of Elgin CDBG Application FY 2013-2014 Application Page 14 of 32
CAPFTAL=PROJECTS`"ON LY
�Publiclmprovements%Con. struction.-Activity-pplicationform
ProjecMameM le: ;!Mark'Avenue:home-renovations
Agency'Name: 'Associatiorf or.individual:Development
'AgencyAddress: 309.W`New.Indian Trail Court
City: Aurora _State: FIL Zip.Code: :60506
1. Project'Description.(Additionalsheets are:on:the.last.page.ofthis document:if needed.)
.�a.'Provide:a:detailed description:of.the facilities:to-.be.:provided.or.improved. Identify major:components.of-propose&work and state
!estimated quantities:
The-house:on'Mark'Avenue:is a duplex.':Four individuals,reside-in•the7house(Zoweltherside).The-house is.in:need of a�bathroom in the
basement and.a-sprinklersystem-instal led-throughout.the`,home to increase the.safet y'fort he-residents.
:b. Indicate_the.primary.function of.the'facilities-to-be:provided:or improved:
The.primary function of the:house:located-on?Mark+Avenueis.to.provide safe,:affordable;:permanent,supportive,housing for 4 low
income individuals-.with:disabilities who:are.working towerd_greater.independence:and community inclusion.
c.;Readiness to Proceed:
(1) .Do:you`have an architect/engineer under contract? 0 Yes 'No
11f,,yes-please:provide name.
(ii) :Do you!have.preliminary,ptans/drawings completed"(If..yes,.please scan and attach)? 0 Yes -No
.(iii)_Do.•you have.project cost estimates completed:(If.yes,•pleasescan.and attach)? O `Yes 0 -No
(using DavisBacon Wage Rate and LaborStandards)
IPlease notethat.any costvincurred priorto the award:and environmental review.process cannot:be reimbursed to the applicant.
d. Provide evidence of site control. (Please scan and attach)
Copy of deed.
If.property is not owned.provide.a copy of the'lease.
Agreement and letterfrom.ownerapproving proposed work.
City of Elgin CDBG'Application FY 2013-2014 Application Page 15 of 32
CAPITAUPROJ ECTS"ONLY
12.:Project.Location:
--a."Project-Address/Location: (Scan and:attach photographs)
1797,Mark--Avenue-Elgin IL 60123
CensusTract(s): '8519:10 ':Block.Group(s):
b. Indicate;if the project is-located-in,or will have any impact tion;the following: (Please indicate Yes or-No)
(i) -Do.�you-have an architeet/engineer.under contract? QQ Yes 0 `No
If yes,explain:
(ii) "Designated:Wetlands:Area: 0 Yes No
if yes,explain:
(iii) Land Use/Zoning Charge: O Yes Q -No
-If yes,-explain:
(iv) :Environmental Hazards: 0 Yes Q No
'if yes,4explain:
c Provide.a time line'forthe project and current-status-of project progression:
Construction:Bid Period: Start Date: August'1,2013 Completion Date: -September--30,2013
Status:
3. Project Benefit-.(Additional sheets at-the end of the document.)
a.'Describe the existing.problems or conditions to be corrected by the proposed activity.-:Identify the persons affected:bythese
conditions. Explain how the.projecrbenefits low_and moderate income people.
The-house:on Mark Avenue has a recreational area-in.the:basement.This space is.used by residents and staff.but does not currently have
a bathroom. A-bathroom:on the lower level will facilitate the use of the recreational space and provide another option if other
bathrooms in the home are in use.The sprinkler installation will add an invaluable safety measure for residents.
b. Describe in quantifiable terms•the.goals. be achieved by-youcproject during the:proposed funding period,and how the recipients of
your services will be benefited or changed.
AID will install anew bathroom in the.basement of the-Mark-Avenue home as well as install a sprinkler system throughout the home.
These projects will provide needed improvements and increased safety to the fourresidents of the home.
City of Elgin mBG"Application FY 2013-2014 Application Page 16 of 32
:CA PITAL"PROJ FCTS_ONLY
Troject=Budget
`OTHER°NON- : "OTHER FEDERAL
'ACTIVITY CDBG FUNDS fEDERAL=FUNDS TUNDS TOTAL
Acquisition Costs
Land $0.00 $0:00 $0.00 '$0:00
Existing structures :$0:00 1$0.00 :$0:00 $0.00
Other.acquisition:costs .:$0:00 50:00 '$0.00 $0:00
Site Work(not imconstruction-contract)
Demoiition/dearance $D:00 -$0:00 x$0:00 50.00
Other.site,costs $0:00 =$0.00 '$0:00 :$0:00
Construction%Project Improvement:Costs
New.construction 1$0.00 =$0.00 :$0:00 :$0.00
Rehabilitation 4$45,600:00 $3,884.00 .:$0:00 -$49,484.00
Performance;bond:premium `$0:00 50.00 $0:00 `.$0:00
Construction continency $0:00 50.00 '$0.00 $000
Other :$0.00 �$0.001 $0.00 $0.00
Architectural and:Engineering
Architect fees `$0:00 '$0:00 _$0:00 !$0.00
Engineering:fees $0.00 :$0.00 :$0.00 $0.00
Other Z. fees 50:00 $0:00 $0.00 $0.D0
Other:Owner Costs
Appraisal fees .$0.00 "$0.00 $0.00
Survey "$O.OD '$0.00 $0.D0 :$0.00
Soil:boring/environmental&BP evaluation '$0:00 $0:00 $0:00 '$0.00
Tap fees and.impactfees $0:00 $0.00 `50.00 $0.00
Permittingfees '.$0:00 $0:00 $0.00 $0.00
Legal fees '$0.00 $0.00 $0.00 -$0:00
Other °$0.00 1$0.00 1$0.00 '$0.00
Miscellaneous Costs
Developerfees 50:00 '50:00 $0.00 '$0.00
Project reserves 150:00 $0.00 $o.oD -'$0.00
Relocation costs `$0.00 `$0:00 -$0:00 $0.00
Project Administration&Management Costs
Marketing/management '$0.00 $0.00 $0.00 $0.00
Operating '$0:00 $0:00 $0.D0 '$0:00
Taxes $0.00 -$0.00 $0.00 $0.00
�Ins ur ance "$0:00 $0.00 `$0.00 $0.00
her $0.001 M00 $0.00 $0.00
GRAND TOTALS $45,600.00 $3;884.00 $0.00 $49,484.00
City of Elgin CDBG Application FY 2013-2014 Application Page 17.of 32
. .
Ef-TS ONLY
.�1.
-All construction:contracts-in excess of-$3,0V0-will be-subject-to-federal Davis-Bacon Wage'Ratessand Labor Standards
.pnoviuions. v«-schedu|eof-co,nent:prevai|ing~,age-rates'and-fringe benefits isavaUab|e�avtheNinoi�Department'ofLabo,at
"$25;000-$99;999
'Pnojects:over*$2S,UOOrequine'Newspaper Advertisemenr'Pub|ic Solicitation of,[orunacto,:8ids inBginStanda,dTimes.
Tedem|-oqu\emeno-foiDavis`BaconandNVno,it^and-Wonen'BugnessEmerprse*Panicipat|on(N0E/NBE)compliance
^vviUbea9p|ioab|e.
Tederal'Section 3-and[ity of Elgin-Minority-WorkforceRequirements'are not applicable for contracts under S1 00,D00.
The lowest qualified-bid representing-the complete.scope of work from a QUALIFIED CONTRACTOR wil I be considered.
$100,000+
-P rojects:over-$100,000-require,News paper Advertisement-Public Solicitation cfCortmctor.Bids inBgin Standard Times.
federa|equireme"o-forIavis�8mcon and-Minority andWomenBusiness Enterprise Participation KABE/MD8comp|iance
`will bpapplicable.
Federal Section 3 and City of:BginMinorltyWorkfoxceAequiementswill be-applicable for contracts over�100,000.
'Bond Requirement'1V0%Payment and Performance Bonds.
The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will beconsidered.
City of Elgin CDRG Application FY 2013-2014 Application Page mof 32
:2. 1PROJECT<EUGIBILTYSECTION:
c.A. ,This:project:is.located.in _8;51.9:1 :Census:Tract(s) :(Identify.tramby number)
.-(website- ?E actf i ndercensus:go
B. This:project.meets,at?Ieast'ONE+ot.the,HUD.national objectives°listed below,(please check:all:applicabie;
discussion and,definitions:avaiiable.on;pa.ge'6 ofahe;packet):
O ':1.=Benefits low/moderate income!individuals%households
O2. Addresses:the:prevention:orelimination.of:slums•or:blight
-O 3. Meets:a particularly.urgent community development need
:C. 'Checkalistatements:thatsiesaibe HOWthisproject oractivity.meets one ofthe'National 00jectivesabove:
0 LIM-Ared:Beneflt::theproject meets.the•identified needs:of.UMIncome:persons residing in
aan area:where:at least 31%of-those residents are.UM income:persons. The:benefits ofthis
-type sof activity.are-available-.to all persons 1n the area regardless of-income. -.Examples:
street-improvements;.water/sewerlines,neighborhood;facilities,-facade improvements in
neighborhood:co m m e rc i s l:d istr icts.
_LMllmited..Clientele:the..project--benefits:a,specificgroup of:people dratherthan-all the
-residents-An.a :particular area), at,least S1%:of•;whom:are .UM:income:.persons. The
following-groups are:;presumed to'be.UM: .abused:children,;elderiy.:persons,battered
-spouses,-homeless,;handicapped,i-illiterate:persons. Examples., construction,of a senior
center,:public-services forthe homeless,°,meats-on wheels.for-elderly,-construction of job
training faclltties forthe:handicapped.
O ..LM Housing: the;project;adds-or:improves:permanent residential structures that will be
occupied by UM income:households.upon completion.-Housing-can be either owner.or
renter occupied units.imetther.one family.ormulti-family structures. -Rental units for UM
.income:persons,must'bemccupied.at-affordabie•rents. fxamples: :acquisition.of property
for :permanent =housing, rehabilitation .:of,permanent -housing, -conversion :of :non-
:residential-structures into:permanent'housing.-
O .LIMJobs:the:project creates or:retains:permanent jobs,at least51%-of which are taken by
L/M!,income::persons or.considered tobe-available .to UM income_persons. Examples:
loans to.:payfor::the,expansion.of-a factory, assistance to:a,business,which'has.publicly
announcedats,intentionto.close.w/resultant loss of jobs,a majority..ofwhich are held:by U
'M:persons.
O =Micro-Enterprise Assistance: _the project assists the-establishment of a micro-enterprise
:orassists:persons-developing-a micro-enterprise. (A micro-.enterprise-.is-defined as having
`five or:fewer:employees,:one:or more.ofswhom owns.the-business.) This activity-must
benefit;low/moderateincome.persons,:area:orjobs asdefined.in previous sections.
OSium:orBGghted Area:.the-projectis Ina designated slum/blightarea:and.the result ofthis
project addresses one or more of.the.conditions that qualified the.area.
O -Spot:Blight: the:project will prevent or-eliminate specific conditions•of:blight or.physical
-decay outside sa-slum.area. 'Activities are-limited to clearance, historic -preservation,
rehabilitation :of -buildings, 'but-.only to 1.extent necessary to -eliminate .conditioned
-detrimental to public-health and safety. 'Examples: historic preservation-of a public facility
threatening public safety,demolition of a deteriorated,:abandoned.building.
City of Elgin CM Application FY 2013-2014 Application Page 19 of 32
D. -Project'Category(check one):
O =Acquisition of Real Property
O =Disposition of Real Property
0 -Public--Facilities and Improvements(e:g.,-homeless shelter,waterand sewer facilities;flood
:and drainage-improvements;fire.protectionfacil ities/equipment,community,senior:and
health centers,parldng,streets,curbs,gutters and sidewalks,parks-and playgrounds.)
O =Privately-Owned Utilities
O -,Public Service(i.e.,a new.service or an increase in the level of a service
O =Relocation Payments and Assistance to Displaced Persons
ORemoval ofArchitectural Barriers;Handicapped Accessibility
® �Housing-Rehabilitation
OHistoric Preservation
OCommercial or Industrial Rehabilitation, including facade improvements:and.corrections
of code violations.
0 'Special.Economic-Development or assistance to micro-enterprises
Crty of Elgin CDBG Application FY 2013-2014 Application Page 20 of 32
=3. IMPACT.:OMAPP.L'ICABLEiGOAL'S,'NEEDS;iAND:OB IECTIVES:
'The=Five=Year;Consolidated-P.lan identifies°both°priority-needs-in the:community:andstrategiesaosaddressthese needs. The
-need-.for.your.:proposed!project=will-be determined:by Identifying1how the;project:impacts,:upon_the=adopted:Consolidated
=P.lan'Priority Needs.
Therefore,:applicationsshould:provide:a clearexplanation<of-how:the,:project impacts.upon:the adopted*Consolidated=Plan
Priority'Needs. Greater:consideratiomwill be;given:to:projects:that:providea.clear:description:of,.the:prpject�with-supporting
-data and-methodolo,gy of howthe project-will-meet:the:Consolidated;Plan Priority'Needs.
;Please identify..the.category and activity:applicable.to you r.proposal,using that tabie;as_•your.guide:
Example:
40 Mublic'.Service .Activity:-MentalMeimbursement
O 'Acquisitiomof Real�Property 'Activity.
_O :Infrastructure. =Activity:
;O :Affordable Housing `Activity: :Renovation;and increased safety
O Tublic'Senride Activity:
-O -Planningi&Capacity:Building Activity:
The:City.of:Elgin•has,identifiedten strategic;goais.to reflect the-,City:s:ongoingtommitment to the community.
Greater.consideration:will.be given.to:projects that:provide_a deardescription°of:the:;project aarith supporting:data and
methodoiogyof howthe:project'will:meetthe Ctys strategic;goals.
Please identify-AL -the categories applicable.to your.proposal:
OW-Safe:Community ® .:Quality-Housing
O `Neighborhood Vitality O River as:a Resource
O :Economic Growth and Diversified Tax Base 0 Alive Downtown
,O =Recreational,Leisure and.Cultural:Opportunities for.all.Citizens .0 Financially 5table.0ty Government
OAcquisftion of Real-Property O Diverse ManagemenfStaff
;PROPOSED-PROJECT A000MPLISHMENTS
,Please briefly describe or000sed accomalishmentlsl ififundine is awarded:
(Accomplishments-:must-be:described,in .terms!pf:households served,,people_served, businesses-:created, :housing units
-.created,jobs created'or public?facilities.undertaken. "Example: This.program:will serve 485.CM1:individuals,:this.,progrom
wiq create 25 jobs,.etc.)
This project will.provide-needed renovations and Jncreased safetyfor41Ml.individuals with:disabilities'living.in a.duplex in.the
community.
,Please answer the following questions:
A.;What is the total estimated number of persons to be served by this project?
B.,What is the total estimated number-of L•MI persons:to be served by this project?
C.:What-is the anticipated percentage of LMl persons to be served by.this.project? 700%
City of Elgin CM-Application FY 2013-2014 Application Page 21 of 32
-4. 7AC IRAWDESCI IPTION:
=Please:answer the following-questions inthe:spce:provided.
=A. =Provide:a:detailed:description:ofth e--proposed:activity including-ow the.activity-will<address-t he.comm unity-need you
have indicated.-Identify-whether the activity is-new,ongoing,-or;expanded from-previous-years.
AID Wcommltted-to providing:quality,:affordable,:safe-housing for individuals,.with.diverse.disabilities. This-new:activity.will
avail the:basement space ofthe-home forrecreation for the residents.Install ing:a sprinkler-will increase.safety.atthe home.
-B. Identify�whomlll benefit`from-the:proposed-activity(e.g.,homeless,-youth,seniors,disabled,et cetera). if-designed to
:benefit persons:of l/M income,•clescribe.the.process you=will use-to-identify:these.persons-and-.ensure that the activity
-meets this:objective. (An.LMI certification form is included in the•RFP Packet).
Individuals,with:disabilities-residing in.Elgin-will benefirfrom this proposed activity. These individuals.receive.services.at AID
and are all determined to.be low/moderate-income. =AID.providesservices to:individuals=who•are-eligible for some.state
funding: _the state only approves funding for individuals with -low or *no income.
C. Identify the accomplishments you intend.to.achieve with this-activity.-Provide an-activity time-frame/schedule(include
start,completion dates,.-and other significant stages). Please note that the fiscal.year:does not start until.lune1,.2013.
This project-will provide needed renovations and increased safety to the home at 1797-Mark-Avenue in Elgin. The project will
begin in August 2013. The target completion date is September 30,2013.The construction bid processes will.begin once CDBG
awards have been announced(and once it Is learned that-AID is a chosen recipient of CDBG funds).
City of Elgin CDBG Application FY 2013-2014 Application Page 22 of 32
S. ,ARGANIZATIONAI:''CAPACITY:
'Please.answer:the'.following.questions-in:the spce.provided-.
,A. -Provide:an:overview:of�yourr organization-including,lengthWAime:in existence. °Attach;a=list:of:current:officers:and
:board members;with terms.
For.-morethan'fifty.years;The Association-for-Individual:Development(AID)has:served individuals with.developmental,:physical
and/or:mental:disabilities,:those who=have:suffered.:a:trauma;and.those-gat-risk.=Vital,wife-enriching services indude:tearly
intervention; -developmental therapy; :audiology;.autism :programs; respite care; :permanent--housing; in-home-support;
developmental and-vocational.training;_job:place ment-and on-the-job.coaching:services;-crisis intervention;-victims services;
co mmunity•education;mental health:treatment;:behavioral,intervention--andadvocacy.:With-morethan:20 programs.operating
in 45.communities;AID is adeading:provider.of:services:that:address.the7unique=needs:of individuals:throughout�every:stage of
their'lives.!A;person-centered-approach-coupled withiinnovative:practices:ensures:the :highest-level.-of accomplishment Our
= mission.isAo�empowerindividuals:with bisabilities,,mentalailness and,special-needs:to;achieve independence and:community
inclusion. `AID =is -accredited . `.by ;the .Commission -on 'Accreditation :of :Rehabilitation =Facilities (CARF).
AID-annuallyserves,more.than,-5;000;indididuals�with:disab'iilities iin?Kane,`iKendall,"DeKalb,DuPage,-•Will,:and suburban.Cook
j Counties. 'AID:currently:operatesS-day,program/.training centersln•Elgin,Aurora,Bataviaand•Yorkville,:a-mental•health-center
in:.'Aurora ::and :32 :home :based, -supervised .,and :supported living facilities <throughout rKane•;and aKendall :Counties.
Please see:attachedlist of.current=Board:memberswith:terms and:occupations.
2. Describe>You r:organization's_expenence I nsuccessfully:conducting:this-type<ofvactivity. .IdentifV;any:skills,-current
!services,iorspecial accomplishmentsthat demonstrate-your..capacity for-success.
AID:owns:and:operates..32,.group:homes in.the+ox Valley"Area as::well as several.public-facilities. -Several,of the WD;group
homes are-HUD projects._'AID'shas=been:responsible for:the:planning,.construction:and/or rehabilitation:and renovation of
nearly.all homesand buildings.The Director of4 Maintenance,Purchasing,Building,Projects and Transportation has many,years
of,experience:imworking+with architects,-contractors:and laborers.We-have received=Elgin CDBG funds•for many years.Me are
alsothe:past and.current recipient:of.Kane County-and Aurora CDBGfunding.
`C. �Identifythe.-person(s) responsible for:program.and financial management of the:activity. -identify all:other:persons
involved.in this activity:noting whether these.positions are.current or.new,:pendingthis award.
The:AID'Director of:Maintenance,�Purchasing,'Building Projects and Transportation will be responsible-for the.construction
projectfrom•inception.to:completion. The.CFOWHl-be responsible for.the-financial-management:of,a11 projects>within:the
agency.
City of Elgin CDBG'Application FY 2013-2014 Application Page 23 of 32
theroles and responsibilities of these partners.
D. Identify:any.other:agenci es/pa rtners in.this:activity and define
n/a
-E. _Demonstrate that_the-proposed:activity is:economically feasible and-can be implemented in-.a timely cost=eff ective
-manner.within.the.proposed:program.year.
The:activity:is:cost effective,-economically feasible:and :will-.be'completed=within :two-months in-the :summer of 2013.
During-the :bid process,AID will,ensure_that-,the-most reasonably priced-contractor land_laborers:are,employed in:orderto
remain,within the cost:parameters. -AID,has.an experienced construction -manager who will.oversee-the:project:and ensure
that A is completed within -the ttwo month -period; in -a -timely, cost -effective manner.
F. Oftentimes:projects Ghat receive an-award of.CDBG funding are:actually.awarded less-than the.amount:originally
requested. This requiresthe submission of:a revised budget and ma description of how it will carry out the proposed activity
with reduced funding:prior.to.the commitment of any funding.=Please indicate here whether your proposed activity could
be undertaken.with ta reduced:commitment of funding and-if so,:please highlight-how-that would,affect.the scope of
services you are:proposing.
if the Elgin CDBG award is less-than requested,the:project manager will evaluate the project to determine which components
could be deferred to.a time when funding can,be secured from another source. The project-would then proceed with a revised _
scope of-.work-that eliminated items we.were unable-to afford given.a reduced award. AID•would continue to seek alternate
funding sources to complete all.aspects of.the.project.
City of Elgin CDBG Application FY 2013-2014 Application Page 24 of 32
16.'FINANCIAL:
The"City:encourages-CDBG funds:to:be�utilized:as-gap-funding. Ajgap1s_defined as_the:amount-.of::funding necessary:to
run:a-.program-after,a11mtherfunding!sources,have-.been=identified,:thus-leveraging iswery:important.in.the=application
-process.
IACTIVITY BUDGET
Please sanswer-the`following.-questions An-the space:provided."You:may-reference-and-attach an:additional.:page=if
necessary.
A. .•Complete:the:Budget:Summa y:chart:4More detai led.budgetsmay,.be:scannedand:attached(and.arestrongly
--recommended)�in-support-ofthe�proposal.
'B. Identify sources of�leveraged fundingfor this,activity.:includethe:status of_these-funds(i:e.:cash::on�hand,
,grants received,.planned--fund=raising,etc.)..,Scan:and.attach copies-of fund Ine-commitment letterssor:other
-evidence:of--fundin>?supoort.
"C. keverage Consideration>will:be giventoahe amount-cif the project.
BUDGET.SUMMARY
'c-t-a$•: uG '•:_,••.••-•;—•��aJ «?3'F!=-Bkuhrnox;utn .. .. •. .R£S•nin.wEEri�t^..t.,_ v t i• 9?3fi
.......i^..._.........
...t. uze ..I�hrS,.aa.mruy :.:uu,uaannma dAu'ieEtc�.. _e coat. uuut,��t Fi=a ii _ _ -
Auto% .. , o umm�i a __ .. l..�uutnn n^ �cu•• auneuu - J,u:w.:zt iQE P�{{ -
,_f ...aci - -
:K ^t^......,,55_id t.as "�t,:3 5'}!3:.,..-c' - __ -.._y_ 0t �M —
n ao3": :ui� �:nv;cu 3,^mr.u::•q»SiuwurLcu$' '_`.'.ctii_",iii " __ ^IfiIF,i1l:1° lRltii:'���ai'ii
��p� rJ::mu» :�:.
'n= �`C,M.. .L_....iY."yy L'aa ,.4 .....ia._l_....uu iai:i:
»_y... i:.�..n..a:...aa 3:10`InrnC::' .—. Ji:J..JY.! ^N...t�.�.:'.:.IAn E :l.in::rv•-
s..... ...., r..t.ee a. .., .a5ma •ar.. ....-. a ..... �a eeass.:e::•nK :.,,.r- e;..�;.:........i::::::-r.:e:»::.: -
..u>.E...t_.._.. n. v,.,uar. ..,J...;�;.... ,,.... 9.�..5.,..en.iet.m_....
.... .:._6.._,.,. _• .... .....::c•uann�i:n.t...r.._e:n'I:_.._ ...... .. _ "..: ..... ....... -
n,.ni,t_..!.a_--'--..._.. ... ...,, �..,9N _ -
J»n_t,-s�-,t.,....Jet:,a::,a_•:-::..r.....t....n.:..t.,,.r....__a.. '--._.......__
Personnel" _$3884.00 AID fund raising '.$3884.00
Contractual Services
(Specify :545600:00 $0.00 $45600.00
Rent.and Utilities `.S0.00 °$0.00 n/a 50.00
Communications °$0.00 :$0:00 n/a -$0.00
Travel X50:00 9$0.00 •,n/a '$0.00
Other(Specify) 1$0.00 SS0.00 •n/a $0.00
TOTALS :545600:00 53884.00 .
NOTE.Please complete BudgetDetall Chart pop age 26 if personnel costs
Are.lnduded4nyoutprgpgsal, Grand Total :549484.00
City of Elgin CDBG Application FY 2013-2014 Application Page 25 of 32
IBUDGET-DETAIL
This section:provides:back-up for.each.line Item-shown in the.Budget.Summary Chart Please make certain:this detailed-breakdown
is consistent-with-the Program:Budget.=Round up to-the nearest hundred.
=Please Note: A job description.foreach person much:be:provided.
'A'Note about:theStaff/Salary'.Breakdown:=Please:show:all.proposed:staff:positions funded-with CDBG-funds-that relate-.to:the
:proposed:activity. `If multiple:staffmembers have the-same:positionitttle,list-separately(For-example: Counselor,-1,Counselor:2).
.Use the.additionalspace:at.the end of-this document if necessary.-'You must-submit-job descriptions with younapplicationfor
-each position title identified below.
-
'�j.''�}lO � .G'• M _ I[ 13`,.{ .fy•__ �Y.� �,�C11? �ZC.Gl:�:
Cruf
F _
��,�e< g3 cry_ w l�i !r." :_'i ;_ _ Asa u' 4 ,r p�z,__.• (rn a;i!f�m ° LEE 'i, ?. ks !ins? `s i7
_X =
X =
X -
X -
X -
X =
X =
A. Oftentimes:projects that receive=an-award of CDBG funding=are.actually:awarded less-than the amount originally
requested. This requires the:submission.df:a revised budget and:a description of how it.will carryout the proposed activity
,with reduced funding prior to the commitment of any funding. :Please indicate here-whether your:proposed activity could
:be undertaken with.a reduced:commitment of funding and if so,.please highlight how that would affect the scope of
services you.are proposing.
If the-Elgin CDBG.award:is less than requested,the project manager.will•evaluate the project to determine-which components
could be deferred.to a-time when funding can be secured from another.source. The.project would then-proceed with.a revised
scope of.work.that:eiiminated.-itemr.we•were unable-to•afford.given:a•reduced:award. AID would continue to seek alternate
funding.sources to complete all aspects of the.project.
City of Elgin CDBG Application FY 2013-2014 Application-Page 26 of 32
A 7ttRESHOLb MRTIF I�TION
In:order:for your.-application:to be:accepted,-,inaddition:to-the application itself,.your.organization-mustsubmit.the`.following items to
ahe:Ctty oEEl gin:Community:Development:Department!ndiater.than- :00IPM.on FRIDAYMECEMBER14 2012
O 'An :original =application twith all .questions completed;(single tsided,::not ,bound) .of-the
completed-application; requested:support:documents such,as
the articles-of incorporation and.the current list of your Board.of Directors.)
The'f6liowing=attachments/certifications: (if you have notsubmitted:an-application in-the last
two-years OR ifthe.information.has.changed)
,O =Artidesofancorporation
OArticles:oflncorporation
:Current List:of Board of Directors
® -Certified:Organization'Audit/Financial:Statements.of most recent_year
:A.'.Copy:of,OMB'A=133'Audit(Required`if.$300,000;in aggregate Federal funds
�expendedVor
;B. Financial statements audited by.a CPA (only:if not qualified for A=133,)or
C.-Profit-and Loss Statementiformost recently.completed'fiscal.year:and General ,
'Ledger-,printout(onlyfrst:time applicants or:those who.do-not meet above
criteria maysubmit)
.0 IRS 201(c)(3)'Designation Letter(Pending letters will notbe accepted)
-Current Fiscal:Year-Agency Budget,including all funding sources
OJob'Descriptions.per:budget detail.
O -YAn.Executed"Statement;of-Applicant Form.
0 An.ExecutedSignature-Authorization Form.
® .:Conflictof:Intere.stDisclosure'Form.
_I:herebry.confirmthat thisl PadWtr contains aWmaterials required.
City of Elgin CDBG Appllmtlon FY 2013-2014 Application'Page 27 of 32
-
;r 3TA -DF.f1PPLlC-f1i�(F.... .. . _. _-
-The undersigned acknowledges the-following:
-1. That,tothe:bestofits knowledge:and.belief,.allfactual information provided istrueand correct and all estimates are reasonable.
.2. That-no revised.proposals/applications may be made in.connection•with-t his-application-once:the deadline-for-applications has
passed.
3. That the City of Elgin-may request or require changes in-the information submitted,and may substitute its own figures,which it
-deems•reasonable-for,any or.all figures:provided. Thatthe.applicant will:participate in-required Interview for:project,assessment
and cooperatively ass Ist.in the-review-process.
4. That,'ifthe,.project(s):is•recommended and:approved:by-the Mayor and City Council,the City-reserves.the-right-to-reduce.and/or
cancel the.-allocation if federal entitlements are cancelled;reduced,or-rescinded.
5. The City of Elgin reserves-the right not to fund.any.submlttals�received.
-6. :By submission of this:application,:the organization:agrees to abide-by.the federal regulations applicable.to this program.
7. That,ifthe:project(s)is funded;the-organization:agrees to abide by the City's locally established policies and guidelines
'8. That.past:program and-financial:performance will be considered in reviewing this application.
9. That services=are-to.be.provided=at no cost-.to citizens:during the:grant period. -All program income (i.e.: fees, repayments,
foreclosures,,etc.)must-be remitted to the City.
10. That,-if t he:project(s) Is-funded,.the City or.-a designatedwagency•may conduct anaccounting.system inspection to review internal
controls,including procurement and uniform administrativeprocedures,priorto Issuance of payments for projected expenditures.
11. That,if project(s)is funded,the City will perform an environmental review prior to the obligation of funds.
12. That if:a:project is funded,.a,written.agreement.that includes.a statement-of-work, records retention and reporting,:program
;incomevrocedures, local:and.federal•requirements, circumstances:that•would,trigger grant=suspensions-and terminations,and
reversions of assets-would:be required-between the organization.andthe City.
13. That,a:project's funding does not guarantee its continuation in subsequent action plans.
14. -Provide -written :signatory authority-from the organization's governing :body indicating who can execute :contracts and
amendments onits.beWf.
15. Agrees*to abide by_the City of.Elgin's Conflict of Interest-policy. Items of concern would include staff members serving on the
:Board of.Directors;staff members'families serving on the Board of Directors,and other matters that may give the appearance of
- -a conflict of-interest. - - -
PENALT1f FOR FALSE OR FRAUDUL•ENT'STATEMENT
U.S.'Code Title 18,Section 1001,provides that,a fine of up to$10,000 or imprisonment for a
-.period not to exceed five years,or both,shall be the penalty for willful misrepresentation
and-the making of:false,fictitious statements,-knowing same to be false.
City of Elgin CDBG Application FY 2013-2014 Application Page 28 of 32
:Bysignatuwbelow;the:applicantacknowledges:the.above.in its name on-this 11 th
.day.of, ".December .2012_
Association-for Individual:Development
Name.of Organization
Y� _
(Signature)
�re�;aC�wf'l.G�a
(title)
City of Elgin CDBG Application FY 2013-2014 Application Page 29 of 32
C. Signature AuthorizationForm
The Board of Directors of the Association for.Individual Development (AID).does hereby
resolve-that on Wednesday December 5,2012,-the Board reviewed the application.for
Community Development Block Grant Funds(CDBG)to be submitted to the City of
Elgin Community Development Department for-funding consideration for the fiscal year
.2012=2013 and in_a proper motion and vote.approved-this:application for.submission.
The Board-further.ceriifies.thatthe organization making this application had complied
with all applicable-laws:and.regulations-pertaining-to the.-application and is•a non-profit
organization,_tax-exempt:and incorporated in.the State of.Iliinois.
AID'hereby,proposes-to provide-the services or project identified]in the Scope of Services
in accordance-with-this.application for CDBG funds. .If:this application-is approved and
-this:organization receives CD13G funding-from:the City.ofElgin,this-organization agrees
-to adhere-.to:all.relevant"Federal,,State.and local regulations-and other assurances-as
required.by the City. Furthermore,:as the-duly authorized representative of the
organization,-I certify that-the organization is fully capable of fulfilling its obligation
.under.this:application.as stated herein.
.1 further certify that-this application:and:the.information contained-herein are'true, correct
and complete.
I also authorize the following person to have signatory authority regarding this grant:
Lvnn O'Shea �-- O� CEO
Name Title
-President/Board of Directors
Date -
::CON FLI CT-OF'I NTEREST
7he:standards.in:OMB:Circular.A=110;:Subpart:C,:provide_that-no_employee;.4ifficer,.:orragent•shall_participate=in-,the.selection,award,or
=administration;of:a.contract=supported`byFederal•funds,ifa-,reahor:apparent:coriflict:of.:interest would-be involved."Such:a conflict;would
ariseAwhen.an employee,:officer, or:agent,=any-,m ember-of-his:orher2immed late-fa mily,-his-,or-her partner,-.or_an organization which
employs or-is-about to employ:any:of.the:parties Ind icated-herein;hasa�financial:orLother.interest in the-firm:selected for:an award.
The'CDBG-regulations:at-.24°;CFR`57.0:61'ls and HOME°regulations=at24'CFR�.92356:provide,:that`no_person who.is::amemployee,<agent,
consultant,officer,or.-elected-official or appointed•official of.the•recipient or:subrecipientthat are receiving CDBG or-HOME funds and(1)
:Who:exercises.or-has=exercised any fundions.or:responsibiIities•,with-respect'to activities:assisted.•with:CDBGfunds;.or.(2) who is in:a
:position'to:participate,in:a°decision-making process:or_.gain,inside�iriformation•with.regard to'these:activities,•may�obtain:a•financial
interest'from.a-CDBG-assisted.or HOME-assisted.activity,:or-have�any.inte rest:in:any,contract,=subcontract,-or<agreementwith respect
.thereto,orthe;proceeds there.under,:either:for-.themselves:or-those:with,whom they-have`family:or•.business*ties,•during their'.tenure or
>for:one(1).year.thereafter.
A4sclosure of the nature,ofany:perceived onactuai:conflict must:be made:prior..to the,execution,of agreements.utilizing CDBG or HOME.
1PNO CONFLICTEXISTS,_COMPLETETHE FOLLOWING:
OI:certify.that-no.conflict,ofinterest.exists:between:the'City:of Elgin and(name of organization)
® -1 certifyAhat no conflictof.interest exists:between.fhe subcontractors of the(name:of.organization)
IF, POTENTIAL-CONFL•ICTEXISTS,'COMPLETETHETOLLOWING:
:O .I certify:thatra-.potential conflict of interest may exists between the City.of Elgin and(name of organization)
OI certify that a:potential conflictof interest may exist:between
(name of subcontractor)
:and(name of organization.
:Describe.the.nature.of the-conflict of-interest:.below. Identify the individual;-empioyment and the conflict or potential conflict,.and
-their affiliation with your organization.
Signature of Ajthorized'Agency Official and Date
City of Elgin CDBG Application FY 2013-2014 Application Page 31 of 32
'c"V.A "L `L E 1'
'Octoberr15,2012
Mr.-Mike'Miller 'Fill reOTICTIow r'MMJ
-Association:forIndividual-Development Voice: 630-96613012 101x.:RddmM
:309-West'New:lndian Trial.Court =Fax: -630=844-2085 _ 60510
Ztelephanc 630.761.3169
Aurora,1_-.60506 --Email- mmillerCa-the-association.ora kmiInfle 630.2914338
..www.v d1CYfae.cam
,,RE: tGroup-Home-:Revised
17971799:MarkiAve.
yEiginoll_
Dear Mr.]Miller.
-Valley Fire Protection.Systems,.L:LC.-("VFPS"):proposes#o installfireprotectionSuppression
sprinklers.as:described-herein,.at.the'referenced iocation,-forahe sum of TwentyEight Thousand
'Four Hundred'($2k 400:00)".Dollars. This-proposal is-based upon.the-fire protection
requirements_set forth during our.site visit-on.September20,.2010.
-Our-quoted:price..includes- he following:
1.8 brass upright sprinklers owexposed:piping to:properiy:protect-the-Basement.
20 sem'-recessed,white sidewall-sprinklers on exposed piping to-properly-protect
---
One (1):water:storage (3Wgallons)1ank.
One (1).waterpressure:booster.pump.
One(1)`fire:pump control panel.
One (1)OS&Y.gate valve-to control the sprinkler:system.
A waterftow.switch connected to-the sprinkler-system riser.
AlI-the necessary drains:and inspectors test connections.
A cabinet containing three(3)zprinkier heads-and,wrench for emergency use.
Our.price.includes.all.the-necessary material,.taxes,.labor,design drawings,-hydraulic
calculations,ishop fabrication:and.trucking-to complete the:installabon.
The following items.are specifically not included-in our.proposak
1. -Perrnit,.plan review-or inspection:fees.
2. Any electrical•wiring for the water.pressure:booster pump.
3. Any,electrical wiring for the�sprinkler system-alarms.
4. Any"soffiting'�of the sprinkler piping on the ground Level.
_Gmip-Home-:Revised
'NovembQ 1,2010 'VA-L-L E-Y
'r
.5. =Protecfon_df,:sprinklers.*om;;paint-.overspray.
_6. 'Fire:extinguishers-and:accessories.
7. (Protection:ofsprinklersfrom�apoliedflnishes,-or.damage=after'installabon:af;pipe.
:and8. Any sprinkler:protectionforsmal,closets,:garageatciareas.
The-prioe�set:forth�above:was.prepared on the-basis-:of:labor:and material.prices.in existence
as.of.the date�set�forth.above-,and:shall-be:in:effect'forra period of:thirty'(30):daysaftersuch
date. 7othetextent;that=anysuch:prices:are=.iricreased after=such; irty:(30)Aay.:period,'the
;pri ce- t`.forth:above,shall.be:adjusted eccordinglyto-account:for such:price=increases.
::As provided'inahe`General Terms and•Conditions,Ma::dhange,in the'laborsrate.or:cost
,of materials)chargedfor:this#pe;of,workioccums during-he;performance of this
project,'VFPS thall:notify Owner in writing cif such,change and themew'labor�rate
:and/or:new:cost of,,material(s)shall'be.applicable ito all.work..perfonmed:subsequentto
3heieffective4ate°specified In such motice.
.General:
Systems design,:materials:and installationThethods:shall.meetthe:requirements,established in
"NFPA:pamphlet'13R,current,edition.
:Design:chteda is:based upon.,residenfial occupancy-.classification.
-VFPS-guarantees he work-hereunder'.to}befree:of defects�in:workmanship for,a.period of.one
(1);year"fromthe date the system:is:placed:inservice,,subject:tothe terms:and;limitation-set
-forth:in tie.General Terms:and:Conditions<attached'hereto.
:Owner shall provide-a minimum of 40.F temperature throughout all'areas of the Building
-._ .. -- .... where-wetpipe-sonktersystem"re-provided:-This Proposal is:based�upon-VFPS performing services during:normal business'hours(i.e.
7:OD:a.m.:to'3:30;p.m.±Monday-.through'Friday).
VFPS:prepared this,proposal°with the.assumption that:standard:industry.construction methods
sand materials will be used. 'As such,:only:customary'hanging:mechanisms havebeen
included in the;price.proposal_hereunder.
The OwnershaTalso make-available toVFP.Sbackground CAD-drawings foruse on this
:project.
4n_addition.to_potential;adjustments'to the.price=as_setforth-above,VFPS also;reserves_he_
right:to revise this.proposal if.l abor or.material costs-inerease:(above those current labor and
-material costs-on which-this.-.proposaLis'based) orafthis proposal.is.not accepted within thirty
.(30)-daysafterthe 7date hereof.
VFPS-will not-be.liable:for-injury.or damage:to any person(s)or property caused bythe
operation of the;fire:protection:system,.unless such:injury.or damage occurs through the sole
negligence ofVFPS.in the,performance:oNts-spedfic responsibilities:hereunder.
This.proposal(including"the attached General Terms and'Condibons):when%signed,below as
indicated shall constitute the full andbinding agreement of the.parties with respect•to the
.Group Home-:Revised
November 1:2010 -V-A L L E Y
f
subject-matter•hereof.-To.the.extent'.Ownerand VFPS:enter into:a:subsequent-agreement,
such_agreementshall be construed.together,with.this-proposal (including ahe
attached General'Terms.and.Conditions);.provided;however, if:there:is:any:conflict:between
the-.terms-of such subsequent;agreement and'theAerms ofahis proposal (includingahe
:attached General Terms and Conditions),-the terms of this proposal (including the:attached
.General Terms and Conditions)-shall-in=all instances-control and prevail.
Please:exec ute•.the-enclosed copy of this letteronahe line indicated below:and return
.to:my,attention. "Thank.you.
.Sincerely,
WAL'L'•EYF.IR&PROTECTION`SYSTEMS,L.L.C.
Vice President
Acceptance of Proposal
Print Name
Company
Title
- - -----Date--- ---- --- --- -- --- --- -----
Quotes\Johnl.Group Home-Elgin-Revised.doc
GENERAL"TERMSAND(CONDM, ONS
=ENTIRE.CON7RACT -due and.bm*.wttil paid,(pro vided;however,:if 7equipment.-lnladditi
ll a provisions haein:eattained cowtitute:sll:of xuch rates is.prohibited under:applicable law,.the -for lm or resulting fom or
be liable
�Y' damage 8
-the temis and conditions of this Contract'No wrate:heramderon unpaid amounts shall.be.doemed aggravated.by-thc,-W -pns ,pr—tat
changes or additions hertto•shall-be:binding upon converted:to:thc maximum rata permitted:under Owner's facilities.=Unless otherwise specified:in
'VFPS unless in-writing-and signs byan :;appliwble:htw). Owner acknowledges:dW VFPS -this ContmM'Owner:shall be solely responsible
,authorized representative of VFPS. has all lien rights available to it under applicable for all shoring or protection of
.laws for all-work �° fowdatiorrs�wa11s,
performed and for all obligations or other stnttxtms subject to being disturbed by .
PROPOSALS•AND CONTRACT :ant Aabilitieswising under.this-Contract --anyvxcavation requirod henamder. Owner
..VFPS',proposal,v heo;aaxpted,^and:aoy-resulting warrmita.to VFPS:that:the structure of its facility:is
.contract,:are nambject.to canceflation,:suspension "DELAYS !sufficient to support:the sprinkler system and its
�or reductiominamamt;except withVFPS':writtet `.VFPS shall not be for.any:danaage orpenalty -related equpnett(including tanks}._Owner.agrees
:consent 'for.delays:inwork due toasts of God,,acts or =that:it shall preparemrd:ready its fecility`for.the
(omissions of1he Owner..-acts of.civil.or military performance:by,VFPS ofiis work hereunder,
_'PRICES mithonties,-Vvemment regulations orpriorines, •,which-shall:includebid not be limited:to making
;Inaddition.to.the prices.speafied herein Owner .:fires,floods,-epidemics;quarantine restrictions, �all:neossary.preparations to other materials;the
=shali pay fce all:extra wodcrequested:by'Owner or war,riots,-strikes,differences with workmen, floor or suitable working base,;as well�as:all
.made necessary. of•incompletevess of.ar accidents to machinery,•uw.material:shorsages, necessary connections and facil ties foraedion:at
:imaanaacy.in plans or.other.infomution•submitted inability:to obtain necessarylobor,-makxials or -.the time VFPS':materials are delivered to Owner's
:by Owner-with respect:to location;type of menu ng'tacilities;failure of,or delay:in, :facilities.Jo,theactent Owner:fanlsto so.pnepare
occupancy,:or:other. details or work.to be traavportatioa de3autts of VFPS'subcont actors, and nmdy:its facilityas ra{uiral•hereirt;.Owner
performed•hereu der 'Ifthe workao:be:fumished -failtneot ondehry.in,furnishing correct or shall reimburse'VFPS.for all costs and:wMetse
hereunder consti0irtes an addition:to Owner's complete.informatiori by.Owner with mspect:to tincurred by.VFPS-as a result of sucb failure.AM
existing facilities,.prices and delivery-and ilocation of or,other details or work to be <failure by'Owner.to make:ail mecssarymeas
completion dw s quoted hacimare based on performed hereurder,:imposstitility or available to VFPS:to enable it to perform its work
:infannivion,:if any,with respect.to layourof such .:impracticability of performance orany:other cause hereunder:in aeoordance with the agreed-upon
facili[ies now cotttainad in VFPS':engineering nor causes beyond the control of VFPS,whether or schedules shall beconsidend a failure by Owner
rxordsAwthe event the layout of.Ownerls -not sitnilarto.the.foregoing.:In the event of any of its obligation hereunder topmpwe and ready its
.facilities has-been altered,or is altered by Owner :delay caus,ed.asa result ofany of the aforesaid,:the :facility as required herein.
.prior to completion:of this Contract,Owner shall :completion date herwndershell be attended on•a
advise VFPS of any such alterations,and prices, day fnr.daybasis fora period equal to any such :LIMITATIONS OF LIABILITY
delivery and completion dares quoted herein shall deley,mid:this Contract shall not be or VFPS',liability an any.claim for Ion or liability
be changed by'VFP&as required.becetse of such voidable as+a resuh ofsuch delay.:In case work is :arising our of or connected with this Contract or
ahaations.'Unless priceswe statcd.by VFPS in ztemponarily discontinued by reason ofanyof.the parry obligation resuhingtherefrom or from the
..:this onether documentsforming a pan of.this for'eping,10 unpaid installments of:the contract =manufacture;fabrication,sale,delivery.
Contract,the prices applicable to:the extra-work :price,.lesss.an amount equal to the value ofmaterial installation or use ofany materials shall be limited
-performed ft be.VIDNLprices_in r:ffnct at that---.. and rat or not#umiahed,-altall-ba-dueend-payable-- --tolhatw forth-in4m?mug aph-entitled------ --
time. tupon receipt by.Ownc.ofan invoice from'-VFPS. "WARRANTY".
'Owner.shal).make all payments umderthis Contract UNFORESEEN OBSTRUCTIONS .WARRANTY
within ten(10)days.fiom:the date of invoice(net If;as part of performing the Contract,VFPS VFPS-warrants its workmanship to eonform.to
101 with'VFPS having the right to render.invoices encounters any tattivesem water;:quick-sand, specifications,plans and drawingsagreed.in
on•a progress basis for work completed through -rocks,orother urdbreseencorditions or:if VFPS:is writing to be applicable and to:be free from defects
,.She date of each such invoice.:Owncr agrees to required to do any shoring,Owner ahal l pay for according to curmit,industry stardardL This
.pay each such invoice infull as provided-above. such Work assn ertra'to,the contract price any warranty and the liability of VFPSheamder shall
additional work involved at VFPS'.pric s forsuch be limited to con xting or repairing such portion
TITLE work then in effect .,of its laborend.instaliation which are not in
Title to al:paits'and,materials insWW:by VFPS in accordance with said spocifications,plans or
Owner's facilities,regardiew ofaffmationor .SrM-FACILTTIES --drawings. VFPS'responsibility under this
installation therein,dsail not pass to Owner or any Owner shall famish to VFPS all facilities watrmtlyshall.expireone(1)yemaRc.completion
:other person,.firm or corporation.until VFPS necessary for the proper performance by VFPS of of thework. Owner's sole mmedybawnder.is
receives full.payment from Owner. its work hereunder,which sball:include but need limited to those labor charges required:for the
- _ not be:limited m the following:_adegtmte:space for- . -adjust[Went;repmr-orcorrxtive work;when
ESCALATION storage and handling of material,-sufficient light, authorized.inwriting:by VFPS.:Tbe warranty
'If a changeinthe labor rate or costof materiels) water and heat;•local telephone setvice;watchman provided by-VFPS shall be rendered:invalid and of
charged for this type of work occurs during the services;and crane and elevator service,if no fiuther#orce and effect to the extent(a)the
.performance of this Con vact,VFPS sWI notify -available..In addition,'Owner shall obtain at.its Ownerimpropertyuses and/or damages the
.Owner in writing of such change and the new labor •sole cost and expense all neoesserypermits. To system;andlor(b)Owner and/or any other party
rate and/or news of material(s):shall-be - the extent a wet pipe system is.installe t,Owner (other than VFPS)nukes any repairs or
-.applicabie to all work-performed subsegt a to.the shall supplywd maintain sufficientheatdo.prevent adjustments of any kind to the system
tffective date speeified:in such notice. such system from herring.
°No warranty is given with respxt to parts not
PAYMENT STRUCTURE AND SITE COMMONS manufachaed.by VFPS;bowever,:VFPS will
-Owner agrees that payment to=VFPS shall no be -In performing its obligations baamder,'VFPS endeavor to.obtain warranties from vendor or
contingent upon settlement of any insunmce claim shall not be liable for any loss or damage resulting suppliers in favor of VFPS and its customers, In
of Owner. Owner shall.be obligated to make the from or aggravated by the character;condition or addition,VFPS does not Warrant the operation of
final payment.to VFPS tinder this Commict within use of foundations,walls or other.stnnehaesor the system. Also,Owner assumes full
:ten(10)days after.the final;billing. Owner shall resulting from excsvationin proximity therew,,nor responsibility for the condition of existing
also be obligated to payer service charge of 18% for damage resulting free or aggravated by any equipment and for wow or other damage resulting
per annum on anytmpaid amounts from the date concealed piping wiring,fixtures or other
Aimxly or.mdnectly from such conditions or :m VFPS undertalung any such work specifications and any inconsistencies shall be
:application of.any.testing or-flushing pressures. Notwithstanding the foregoing,it in an effort to resolved by VFPS'.authorizcd representative.
-avoid delays,VFPS elects to continue pafannance
ALL O7HER,WARRANJ'IIFS,GUARANTEES, :of the work prior to the parties reaching agreement OVERTIME
OBLIGATIONS,-LLABIL IIES,RIGHTS AND --as to the new contract price;then Owner shall be Unless otherwise.specified by Owner,-VFPS shall
'REMEDIES"EXPRESSED ORIMPLIED, deemed to have accepted the new contract price as perform all:installau n.work during regular
ARISING-BY LAW OR OTHERWISE, -ressonablyestirdated by VFPS'-Eaimatiag - working hours._If Owner shall require any
INCLUDING:BUT NOT.L::Ii\UTED TO ANY Depamnent:To the extent the price.under this overtime labor,-Owner_agrees to reimburse VFPS
OBLIGATION OR LIABILITY OF VFPS,WITH Contract is affacted•by any.such.amendment, for-VFPS'then prevailing overtime premium for
RESPECT TO THE IMPLIED WARRANTY OR Owner shall be solely responsible for."price such labor. If overtime labor is required on an
MERCHANTABILITY,ANY.IMPLIE D increases. Owner acknowledges that the prices emergency basis,Owner agrees to reimburse
WARRANTY ARISING FROM COURSE OF tinder this Contract are based on straight time labor VFPS:for VFPS'than prevailing overtime
'PERFORMANCE,COURSE OF DEALING OR oostsa td,-.to the extent any.chanSt hereunder premium for such labor.
USAGE OF TRADE,-ANDANY:IMPLIED requested by Owner requires overtime labor,
WARRANTY OR TINESS AND ANY Owner shall be solely responsible for any such INCIDENTAL LOSSES
OBLIGATION OR LIABILITY OF VFPS expanse Owner shall be solely responsible for any and all
-ARISING IN TORT-WHETHER OR-NOT hers or damage from:any.cause(not the sole fault
:ARISINGTROM TIM NEGLIGENCE OF VFPS- SPRINKL.ER TESTING of the VFPS)to VFPS':materWs,toots, .
=ARE-HEREBY EXCLUDED AND VFPS-will only test new work underhigh pressure equipment,=wok or worlomm while in or about the
'DISCLAIMED. ACTUAL OR IMPUTED conditions. Any such high pnssuo tats required Owner's facilities.
LIABILITY FOR LOSS OF USE,REVENUE OR on the existing sprinkler systetn(s)will be done as
PROFIT•WITH RESPECT TOTHE•WORK ;ant= to the contract price. All-wont required to DEFAULT
THEREON,ANY LIABILITY OF OWNER TO make the existing sprinkler system(s)tight or m. In case of any default by Owner,VFPS may
-ANY THIRD PARTY OR ANY OTHER insure proper drainage of such system(s)will-be declare the contras prix or all unpaid installments
DIRECT;INCMENTAL.OR CONSEQUENTIAL -date as an extra to The contract price."The Owner •.thereof to be,immodiaWy.due and payable
:DAMAGES ARE HEREBY EXCLUDED AND iassumes full responsibility for.tne condition of the (whether.or not said work sball-have been
.DISCL:AAffiD.'NO AGREEMENT -existing sprinkler.system(s)and for water or other complcted)..In:addmon,.to the extent permitted
-EXTENDING THIS WARRANTY SHALL BE damage resulting directly or indirectly from such under.appikable law,VFPS may cater Owner's
:BINDING UPON VFPS UNLESS IN•WRITING condition or the application of tests of flushing facilities and shut off the water.from said system
-AND SIGNED BY•VFPS'DULY AUTHOR= pressures. or remove all or-wry portion of the system. All
OFFICER OR-REPRESENTATIVE. such remedies of-VFPS:are cumulative and not
APPLICABLE LAW exclusive.
THE ABOVE WARRANTY.IS THE ONLY This Contract shall be interpte3ed in accordance
WARRANTY GIVEN UNLESS OTHER with the laws of the State of lIIinois..If any Owner agrees to pay all costs and expenses,
WARRANTIES ARE ATTACHED AND provision ofthis Contract is determined to be including reasonable attorneys'fees incurred by
THEREBY MADE A PART HEREOF. invalid orumenfiorc®bie in respect,the VFPS in any ac_tion to enforce VFPS'rights
-validity and enfomeabi*of the remaining hereuuder.
MODIFICATIONS AND SUBSTITUTIONS provisions of the Contract shall not be affected.
VFPSrexrvestherightmmodifx s9L_ —_ —_...-- -__ ._..._.. --------.---gwnesshallbedeaned er
VFPS'design sold hereunder and/or the drawings WAIVER if(a)Owner fails to pay when due any installment
acid specifications relating-d=dD,or to substitute Faihue by VFPS to assort all or any of its rights of the contract prix(Owner.having expressly
materials of later design to fulfill this Contract upon wry.brcach of this Contract shalk not be waived any.further requirement of demand for
provided that the modifications or substitutions :deemed a waiver of such rights eidxr.with respect paymeMx'(b)Owner commits airy act or omission
-will not materiallyaffect the performance of the -to such breech or:anysubsequent breach,nor shall which prevents VFPS from completmg the work
material or lessor in any way the utility of the -any waiver be implied from the acceptance of arty hereunder,(c)Any insolvency,bm*nWtey or
mate ialm the Owner. -payment or servix. Nomnuen waiver of any right receivership proxeduigs is commenced against
shall extend to or affect any.od=right VFPS may Owner or an assignment for the benefit of cteditws
ASSIGNMENT possess,nor shall such written waiver extend to is made with respect to Owner,or(d)Owma's
Owner shall not assign this Contract without :any subsequent,similar or dissimilar breach. faeflities(or solely the work hereunder)shall.be
VFPS'prior written consent Any assignment in aitadted,limed or seized by process of law and
.violation nof this section Shall be void. VFPS shall PROPRIETARY DATA such attachment,lien or,scirme is not vacated or
have the unrestricted night to assign this Contract Owner agrees that all data provided by VFPS terminated within tat(10)days
to a related entity,subsidiary or affiliate. including all information contained in drawings
and specifications submitted in connexion with ENTIRE AGREEMENT
CHANGES,ALTERATIONS AND ADDITIONS this Contract shall be deemedproprietary and that
_Upon.e�tcx oflh»s.Contract_by-Owner,,-the-
-With""-the priorwritten approval of VFPS,-- it shall not disclose m others such data and provisions hereo€(including the pertitxnt
Owner shall not be allowed to make arty change, informatiohnor allow such data and infonmtioh.to documents,drawings and specifications applicable
alterations or additions to the work so forth herein :be used for any purpose except in connection with -hereto)shall cosst utte the entire Cotract between
cr in any applicable plans,specifications or this Contract,without in each instance the express the parties-and svpercede all prior prices,offers,
construction schedules for this CormacL-Owner -written consent of VFPS. negotiations and agreements relating to the subject
agrees that the contract price hereunder shall be matter hereoE
adjusted acmrdingly.te account for any.such TERMS AND CONDMONSITECHNICAL
change approved by VFPS her u ,with the SPECIFICATIONS
.parties agreeing to the new contract price and The terms and ootdiu ms spomfied herein shall be
entering into an amendment to this Contract,prior in addition to those set out in VFPS'technical
SPECIAL CONDITIONS
This Contract dos not include any appropriation for possible repairs to the existing wet pipe system in osda that it may be tight at the required air pressure, In addition,this
Contras dos no include any labor or material necessary for teatrainganerm of lines to insure proper drainage thereof Owner agree that any labor or material necessary to make
.this system tight under the required,air pnesstae and/or to change the drainage on any lines will be charged as an extra to the contras price.
.OSIiAAND ASBES'OS
Ouvner egrees.to indemnify:and hold hazmless VFPS fi oniznd agaitsct any-claims,•demends ordemages multing*mn the crifamemem of dw oxupatkmW Safety Hedh,.Act
(PublicIzw'91=596)at 0wncr's'5icility;unless said claims,dctnands,ordamagcs:are:a direct n=k of causes:within:thc:=rAusivc.control:of VFPS.n.thc:evaR that'VFPS'
employees or otitess are or:may,be exposed to asbestos`5bers during the performance:of.this Ccntmct;:all.additional:-r q ,rracassary:to.
Protect,such iudividuals,,.iacludirig:but riot
limited.toaH.costs for"Qualified lAboratory'Sample:Tests':of anywork;area for.asbestos exposwt concentrsiions,:shalt be paid by Owner.and ownenagrees to.indemnify VFPS
:against all.claims,demwWs,;injury.or:demagm atismg from•such.exposw c.
F:J-:E20 :CD TPX N0. _:647 741 "6807 Apr. _27 22012 -12:.51PM "P2
r
10;O
i•J llF' yll ' r
::Sa qq C -92 o
- 64 76-6M FAX;00 74-SW7
Date: friday,=April 2'7,2012
To: .,Association forandivdu*I Deve4mcrd
30�W.'NowIndian7nitCourt
Autota,.IL:60506 .
Attn: 'MikeNver
PH: (630):966402
FX: -(630)!844-20M
CL
=Erna:mmi�er�the�srtoaat�n.org
-RE: �ProposW.l fNew�Basmnent'?/rBattttoom:at i797'Mark Avenue:Eigin,?1L 60123.
A.I:D:Residential.'Duplex-Property
t •1797 Mark Avenue
--E�in,.1L`60123
-We-pMPGse-te#urrlish-Nbar,fnatwisk, -- ---- - -
plumbing,.carpentry,WAC and s reWW to the addition of(1)one-new
basernertt:'Y.-Bethrvam
at ft above:r oed A LD.;pr+qperty,,-M as.per;your
t*trudjons,vur coordination and ft,observed.axWft oonditm as witnessed during
ya site kvisit Thwrdmy,April 19,201Z
TorthesurwaftITA0.00 .
=(Bev®rrhoon#housand_tm hundred dollar$and 00/''@00)
-+;._Cwct dw—, f&rlh*pariOef o€(30)
+'Qu '� 'ro_ or;(30}lhlrtjr=days,due#o won of
matmialB,andfarlabor.cost;-Quotra*m amaleftn_not appO=blepprovided a
cof bect-or:letter--af dwd is enscuted pftrh'(30):days afbr r+sodipt.df
-quotawn.
' Y g ftM PkmbkV OWAM fps fawflaawaftm-
`FHX ING. -_847-741,z :Rpr.. X2"7_'2012_12'52PM Y 5
i
. fiar.lndiv�tsal Development(A I:D:):have—
,project twindude:
I)Treditioral vanity;�nn'bt base.cabinet and ih**raN)oW top.
:2)`Sing64handle(Moen Inn mod!et,#Lr4621)<fauc&L
3)'(Symmons,model*5=210-CK='D)'TemParin9 val*g)-
+4j` irdrte cabinet,valthgelmhror.'
)'{Steil;n =U—ei1' ►rd'imoiiel 712 Ui 06=0,;36'°:x.35";a h te}Showier;:wtth:door
:,(Basco:!.Wuxe';model*20"fmnied:ptval),-sand;(l)•Dne;grab�_bar.
6}L ht bar above the vanity,`(iahf jfi shower,=and combinaiion verrt ieN lght:above
aoitetraf.wfiich d aralw'controWd by{1)Vne switch_
-7)'CFCI°=tIets wd'ID'Javatory.
B)Power-asi*,(lust)water closet?(Gerber,'Uhm Flush'-nxxi t#2'1=318,`whtte),
toile#papsrbokler,and,(2)Y,two.gab bars.
�}'Fowel Raiff.,:which vA be:a Vab bar.
10):2'X�$ !,-wood.bk)&bacldng,ln lNalk'•behind 8lt;greb:bam.
11):Ploordrah.
-12)DrywaU:aMfirIg.
A
13)Pala
14}'Pre�i:#loor'�vel fnr�Ownerloi ll°sheet vinyl fiooft and x�ve:bwe.
15) (Bathroam}
Door to.mafich:eadstl v baw nent-doors,-whibe,•vft-Schlage ievsr-
-----sW rsriAWpus"uttonb ekon:•inslandAeyiockon:outWde;.idaet =
.provided:far Owner to tCey toy existing s .
_.
16):{Recess)Prvtrudstg floor ckmout in'Laund yft m.
17)IOww4um l:perml{s)•
:i"tx r(iib�ts 1�a:D.-did:Map9dficelly i#�er ibn6),
18)Relo�e.{1)ong�bascment=daor�as�erard=towards:m�idie:af�.bgsement.
.1 'Now w verge ejector'bawmeM with appric able;PUMP.,pump,disc*Me and
vkx*ical outlet;.
20)°Conaebelwr•saib dGrnoWon,.MMCwal widleplWarmt
21}Rerriove aril-ciispoge:{'i}prii a_t is-bawl concrebe,tdfiitysink and tapioca .
h(.yone E L!bAus tee:model#i6F,floor= ub'irty
22).Ad ust;Ioc action dr ex ,cicttw washer and dryerNorthwe tlo
acxammodabe.new sere tor'ba 9ln.
23)c,(1)pta�row ba mur�a d sanitaryvent extandion up and-thru roof:vent: to
xise up#tw first floor rRt Harlway`'bnen icloset
`24);(Per-Dri mw--ConstuGtion,Co:),AD fiHming, dryudall,pairitirtg arsr'ikwbical
,Work to oomplee thebaitmn aiidMon.
r2b)(Per RX Bero,&Co-, Inc;).AH-phmbirft voile to corrtpietefhe bathroom
TAdft U .addfi-fion.
s Exp"e PM90ft awfwe,Fw POW
Bow_CD FAX NO. :B47 r41_bfo r
General:
.._.+.Standard=workday;'M-F,_7*00 AMIo'3.30 PEA,.as yp�cai
4 Standard iinsurancwrecitrirernents;w:typicW
We Eirdude ilNrara o "-.W0rfr il�sirrs:
'As'jt.=y:pwajn to the:room addition scopwof work;
s:Waiverof:Subnfearti
.* Design-Btriid"ErrorsA Omissions'!!Insurance
`:Liquidated-damages
o TWM
� �rdd
ePenriits,forsteea
o<Watermeter(s).fee(s)
-o lap-in,:or usage#ee(s)
.J.U.Lt;E.:Propertyu s'ior ate;in-kind
*.Site.utiflifies:app-licable to fhe sanbq:sewr,,storm_sswer,and/or.don:estic,water
service;responsible for interior only,
_p -* Sari+tacy seuverl drain:pi (s)roddmg,jefffn9 orteievising;-in-kind
t'Foundation/tooting drain:tile-piping;fumish:orinstat!
:SprmkWYF a n piping,=equipment,I:backkw pn_venteror Siamese
conroction/fire department connection; or install
--
♦
Gas piping or.egiipnent;`fumish:or4stali -- — - -
:Gas piptr>g_orequipmdnt.painting or_tinisift other Ihanfactoryfinish;;in kind
WaWr heategs)or water h (s)lka piping; repair,:replace,iumish:vrinsWI
•Floorfinal finish(es);mkind
o:House ke+eping;pads;furnish'orinstall
o Asbestos abateomt 41 kind
Tight sheeting due:Wunstebie soils; fi ldnd
s'Undercutting bf.unsuitable,soll material or replacement of unsuitable_soil material;!in
.kind
- Spods tsstirrg/rrroni6ortrtgJ ar�iysis; in-kind- -
IEPA CCDDIClean Construction orjDeinalition Debris)sign-0forspok'inkind - - -
o.Gaibagel_deb7is dumpster(s)or waste haulingjn kirW
♦;Premium fm;.in'ldnd
Guars : We:guarantee&warranty-all materials we purdwse,and install for the
period of(1)-year fivm the date°of original installation orfinal
c
•: off•
a,e�aeee�a�e sanr��r�oo�'
:FAX'NO- ::847 74146807 Apr. _27.2012:12:58'M PS
0%:($ :0:00):dawn;payrnent phorto the vommencement-d any vmriq
-,lW%-($17;21D:00)baW noe;due�upon;compfefion.afibr.AwlaWn.
�AlD.is-te spore iblelbrarl i nc
toe-M%p -.or:'recover,,any;unpaid.manes,-inducik Vbut.notilimkadto,-court
c osfis,fiE'iM'-fees and vdischon agent.
Thank you for: woppotbmityta pnsserrtthis;:proposal.
IfyoWhawany�u ons ors, ms;orirs airs any: ns :t proposal,
apteaselcontad:meatthe'of ice ar:F.J.-Bero&-.Co.;"Inc.
lUponmcr&ft the"nod lownw is and/'.oryovr,verbal apoml,-��:well:as,any
appi'rc"daim payment pmvlously desc dbed,thematerifs m1be ordered,and lhe
wokc an-be scieduled.and;pefforrned.
_Sincerely, .',Prowl Acceptarroe:
F.J. Bero4"Co.;`�fnc.
-date:
1 Y
.Jeff"`.S.SBem,:President
"Qualify'&Heyac.{p�.f+ i�gSrvi�.�'For�owr'Gc••a+a�t+o«�s%
+tom&;�pj�n�np$�eiee'Rar:�ido�s'
W'P :By'and c 0-1:2 K0-1^55'8 3
After:RecordingaReturn:to: ;QSAgpNX Y:x'W '[MANL
-Caleb.Jewell,=Esq. RUM
homse ,=P.C. t.APPlc6teA.Thorne=T 3 L,
•626 W..Jackson Boulevard,'Suite'400 PAGES:I
Chicago,IL 60661
V
RD1NC TURPOSES:ONLY
4SPECIAl.w D
THIS:SPECIAL WARRANTY DEE de: executed aszf_this 77f� :day-of_
."2012,:byIFF ESERVICES,i,I.C, an Illinois.limited
liability.company("Gran C),.whose l s is c/o-IFF, One°North-LaSalle`Strcet,'Suite
700,-.Chicago,".Illinois 60602,-,to,; '.FOR,WD1 V1DUAL DEVELOPMENT,-an
T Illinois:not=for-profit.corpomtio ng:address is-1.135BowesRoad,-Elgin, IL 60123
'• :I T'N'E S'S sE T�14l:
THAT Crrantor, fo n_consideration.of-the:sum :of One.Dollar ($1:00) and-other
Q -valuable consideration, the receipt and adequacy of which is hereby -acknowledged, hereby
grants,:bargains,:sells,:aliens,ssrnises, releases, conveys=and confirms unto Grantee, certain real
:property located.in.Kane-County,Tlinois ("Prooertv') which-is-more particularly:described on
-Exhibit kattached hereto and.by.this reference-made apart hereof.
=TOGETHER-with-all the-easements,tenements,hereditarnents and appurtenances-thereto
belonging ar in anywise appertaining;and
TO'HAVE=AND WHOLD,the same in fee simple forever.
-AND Grantor-bemby-covenants with Grantee-that Grantor will warrant nand,defend the
Property against.the.lawful claims-and.demands:of 7al l_persons.claiming by, through, or under
.Grantor,-but against none othe,sand that the Pioperty is-free—of.all—a= -except-for-- - - — - -
matters as they:appear-on- jlvB-attadhed_hereto:and by this reference made:a-part-hereof,
provided that this reference shall not serve to:reimpose same.
,[SIGNATURES APPEAR ON FOL?,OWING.PAGE]
Chicago Tale insurance:Company �
1795 Wes,Slate Street
Geneva. IL 60134 p,
2012KO15583 1,45
ISlQnat ore'Pagesto`SpeciaFWarrantyilked
TN 'MINESS-WHEREOF,:the Gramtor:has:caused-this;Special iWarranty'Deed:to:be
,executed:the d4y--:arid year`first:abovemrtrten.
,-.GRANTOR
;TFFREAL ESTATE SE LC,
:an Illinois timiteiQi ib' o
By: 'IFF,ansIlli i t .profmcorporation,
:its°sol
eri,
-STATE:OVILL•INOIS ;)
COUN
77 T.OF-COOK ')
,n public in and'fbusaid jurisdiction Sforesaid,.do hereby
certify,that Joe:Neri,; nal elo'-he:the.CEO.of:TFF,.thea ole.member:of:IFFAcid-.Estate
'Serviees,-LLC,an?Tll& is 'it (it com*y.:(gMMIor"),and,;petsonallyknown:to.me:.to-beahe
same person whose:name.' tothe:foregoing instrument,appeared before me'this:day,in:person
,andatknowledged.lhat.as ,.hc:signed and:d6liveredtbe-said instrument as his freeiand•voluntary
'act,:and.as-the free and-,voluntary-act:of.the sole member.and the.Grantor,for the mses.and purposes
therein-set-forth.
'Dated—as:of ? 2012..
igna n:of.Notary)
:t�wt Ata�
'MY Commission ENpines:_- to 74
`. EXEMPTtUNDER 35MCS 200/31-45;
PARAG RIL — - >-SEND-SUBSEQUENTTAXB O:- -- –
_ a
ASSOCIA.TION FOR.INDIV[DUAL DEVELOPMENT
i '5i , ure:of A rizxd?Party 1.135 Bowes
:Road
-Elgin,JL'60.123
Dated as of M*w-&A - 5 .20.12
f
2012K015583 2/5
-J
Lgsl Description
'LOT TIN-BLOCK OF ANDRESEN-BROS.,EAGL"EHEIGHTS,-UNIT "CITY OF.ELGTN,
IN_KANE Z0UNTY,:TLLTN0IS.
COMMONLY6KNOWN AS: 1797' ark•Avenua 'El ' L
TAXPARCEUIDENTIFIGATION: '06-09-229
O
' �.pF:ELGIN ,
IFM OTAM
5,gfluW
2012 KO15583 315
-�E HIBIT?B
Permitted newnbrsnces
1. TAXES'NOT YET DUE=AND=PAYABLE.
-2. (COVENANTS_-AND.RESTRICTIONS,(BUT:OMITTING ANY'. 'COVENANT:OR
+RESTRICTION BASED:ON:R;4CE;'COLOR;RELTGION,- AP,=FAM1L"IAL
STATUS:OR NATIONA LORIGIN'UNLESS=AND'OpdD,Y THAT;SAID
COVENANT{A).IS.EXEMPT.UNDEK'CHAVrER 7'OF:THE:UNITED
!STATES'CODE 1OR`(B):RELATES:TO:HANDIC OTMISCRIMINATE
AGAINST :HANDICAPPED —PERSONS, TO .-SALE, :(RENTAL,
:IMPROVEMENT;AND:REDEVELOP ' O AND 'REGUL'ATORY:'AND
:LAND USE RESTICTION-A'GREEM ST°6.:2010:AND.'RECORDED
:AUGUST-,20l'O.-AS`DOCUMENT. DE BY.-AND'BETWEEN:IFF!REAL
.ESTATE *SERVICES,lLLC, AN D ILIABILM=:COMPANY _AND
,ILLTNOISMOUSING:DEVELOPM T. TY'WHICH DOES,NOT-kCONTAIN A
.oREVERSIONARY;OR:FORFEI . I-
3. =COVENANTS,,CONDITIONS, TRICTIONS:CONTAINED IN:DEED'FROM=A.
=ANDRESEN
AND:AS 'T.O ROBERT.B.SHANNON.AND=BARBARA
.H.
E:-.SHANNON, CO Y,20,'1967 AS:DOCUMENT ]093861,.RELATING TO
:REMOVAL S , RT *.OR :FILL FROM "LAND, AND :FURTHER
;:P:ROHIBITING . < ON 'OF F.[:NCING :ON 'LAND :FOR :A PERIOD OF ::5
YEARS.
A. COVENAN—M STRICTIONS (BiTTnOMITTING:ANY:SUCH_COVENANT.OR
RESTRICTION,B D ON:-RACE,COLOR,',REL"-IGION,-,SEX,-HANDICAP;FAMILIAL
STATUS OR-NATIONAL•.ORIGIN-UNLES&AND ONLY TO THE EXTENT THAT:SAID
-COVENANT'(A)'IS EXEMPT UNDER CHAPTER 42,'SECTION.360TOF_THEi UNITED
'STATES,.CODE iOR'(B) RELATES TO:HANDICAP T3UT:DOFS_NOT DISGRIMTNATE
,AGAINST "HANDICAPPED ::PERSONS), -AS `SHOWN .ON THE 'P.ROTECTIVE
;COVENANTS:SET:FORTH�ON:THE PLAT'OF.ANDRESEN BROS.:EAGLE HEIGHTS,
=UNIT :NO. a, :AS P.URPORTEDL'Y .AMENDED :BY .INSTRUMENTS 4RECORDED
SEPTEMBER 3, '1965 AS :DOCUMENTS '1053275, -1053276, 1053277 AND ':BY
;INSTRUMENT RECORDED `SEP'T'EMBER :24, '1965 AS DOCUMENT 1054597
'.RELATING TO THE'USE,'SIZE,AREA,`COST;CHARACTER,`CONSTRUCTION,-AND
LOCAT10N1OF:BUILDTNGS,.AND.FOR THE.:APPROVAL'OF.PLANS THEREOF-AND
TO THE'.FENCES.AND;NEDGES•ON�LOTS.IN'SAID SUBDIVISION.
_NOT-E:-=SAID"TNSTRUMENTiCONTAMS:NO-P-RO--VISION-FORA-FORFEINR>r.OF___
:OR`REVERSIONOFTi'I7 E IN CASE.ORBREACH'OF CONDITION.
'5. '13UIL"DTNG:LINE AS,SHOWN ON.PLAT.OF.ANDRESEN:BROS._EAGL:E'.HEIGHTS,
UNITNO.3 ALONG THE'NORTHERLY 25 TEET'OF=LAND.
:6. EASEMENT FOR'PUBLIC UTTLTIIES AS`SHOWN ON`PLAT;OF ANDRESEN:BROS.
EAGL£;HEIGHTS UNITS OVERTHE 50UTHERLY:S FEET:OF'LAND.
2012KO15583 415
7. :ENCROACHMENT OF *RESIDENCE -LOCATED _ON .SAID "L-AND 'OVER THE
"BUILDTNG'LfNE,:AS'SHOWN:ON PLAT OF DATM DECEMBER 11;1987.AND'MADE
6Y.' ERALD-SOPHA.
.8. TERMS, PROVISIONS AND:CONDITIONS:CONTAINED:TN=A:REGULATORY AND
LAND .USE 'RESTRICTION AGREEMENT-MADE =BY ; BETWEEN 'IFF.REAL
ESTATE.SERVICES_LLC.AND ILLINOIS;HOUSING.DEV ENT AUTHORITY,
RECORDED-AUGUST 11,:2010 AS DOCUMENT.2010K05.1526.
.9. TERMS :AND:PROVISIONS :CONTAINED IN .T AND 'RESTATED
=REGULATORY .-AND 'LAND "USE!RESTRICTIO MADE BY _AND
-BETWEEN_IFFRES,:IHDA,-AND ASSOCIATION AL DEVELOPMENT,
TNC_=AND DATED-AS OF THE.DATE` ffi,
i
2012 KO15583 515
P tl
TIAX �2, B 3
i
III I indis Rle a I.Estate
_4 "po
TransferDedlaradiGn
=0
i ioasd,,mad-.theiinstrucfions-beifore;complating-.this'.form.
Thisform can:be:oomplatedie*cbwiically,attax!iilinols.,govlretd.
Step l:51dentff
y,,the-,prqperty and usafle-Afiformation. i --=8
I, '1797,MARK;AVENUE
'Stvxg addtnss of property o-C
(or.911 address,ffavallable) M
'ELGIN 00
ormillage ZIP
_Tawnsft
2 !WTite:the,,total•number-cf.pamels;to:betransferred.'-ono :9 ,Identify any!significant physical changes-in:the:property since
�jmuary'liofthe,pmvious.,year�and,writetha:dateof;thwchange.
3 Wfte4he:parceI-JdentIfy1n.g numbers andilot sizes I or2acrea.ge. •
'Date.o.f-significant.change:
PropertYJndex;m=ber#nN) -.,.Lotsize or.vp*a ge Month -Year
-(Mwk wtth;sK-X.-)
,a 106=06=229-018-'0000 MemolifiorUdamage 'Additions Wajor remodeling
,b
;c Now construction -_,Other.(speciryy
'10 Identify only;the items.ftiatapply:to.this,sale:p4arkwthan-XI
-:d -,a -Fulfillrnen10 installment:contract
WftaddtfionaLpmparty.index-numbers,,Iot-sizesor:acrep i
.gein :yearcontracttirtitiated-:
!Step:3• "Sale:between-rehited:individuais:or.corporaW affliates
.(2> ./;2 :0 -1 :2
.4 'DaWofinstrurneryt---() .. Transfermfiess1han 100,percent interest
,Month 'Year d "Court-ordered:sale
5 Type of instrument(Markwith an'x."): =Warranty-deed 0 'Sale:inlbeu,of foreclosure
-,QLdt claim dead -.Executor deed -Trustee,deed Condemnation
!Beneficlai.interest :Other(sp9ctty)::sP8QW Warn-ty — -Short sale
4 !Yes XX 'NoWill1heproperty be the buyer's.principal residence?
ih 'BankREO(real:estate•owned)
7 -sac `Yes ,No Was-the property advertised.1brisaW
A Auction sale
:_Ux.;rneft.:sIgn.ri-asoapv,fewtor) -Selieribuyer-is,a-relocation comparry
lidentifythe propertys cuffent,andintended primary use. J _I-
Current-hdWXW :(Ma*only;one lim,per column with anX!) Seller/buyer is;aSnancial irisfitution or�gcvemrnent agency
a_ ;LandAot-only :1 _:Buyer.is:a real estate trr�stmerit trust
.:b Xx xx °Residence,(ovio-ftmoy,.=woftriium.:toVff*KMM,Ior duPIOX) .-m_.'Buyer.is a pension fund
.:c Wobile homexesidence n_:Buyer.is an adjaoent.property owner
.: �
�'Apartmertt`buildlng,(o unn or tass),No.of urdts: 0 Bq yeris exercisin an,option to.purchase
:e ;Apartment building 'No p Trade of property(simultaneous)
:Office -q 4Sale4easeback
_
!-,Retail establishment _-r -Other(spectry):
:rh_ :Commercial building(spwff.y):
I :industrial building mi Hoestead exempfions on most recent tot bill:
Farm -1-General/Alternative
:k— Other(spe*y '2'Senior Citizens . :.$
3-Senior'CftizensAssessment-Ffem'$
Step 2:=Calculate the amount of transfer'.tax due.
Note:'Round-Lines ll through:18 to the next highest whole.doller.'it the amount-on Line 11 is-over:$1 afton-and.the property's!rurrent use.on Llne'8
.inga beneftmal interestAranster,do not Complete this7s-fe-p-CoWoTeleiF.Cirrg-PTAX-2C3z ,-1111nols lReal Estateffransfai
11 .Full actual consideration 11 4 '_00
12a Amount 61"personal-propertyincJuded,in the.purchase 12a.
12b Was the value of a mobile homeincluded on1ine 12a? 12b —'Yes No
13 :Subtract Line 12a from Line*11.This-is!the net=nsideration 46rreal-property. 13 -00
14 Amount.ibr other real property transferred to.the seller(in a simultaneous exchange)
.as part of ttw,fullzactuai consideration on'Une 11 '14
15 Outstanding mortgage•amount to which the transferred real property rerhains:subject 15 xO
116 If this transfer is exempt, use an" t6 identify-the,provision. 16 xx -b m
17 'Subtract Lines 14 and 15 from Line 13.This Is the net consideration subject to transfer.tax. 17 1 ExENIPT
18 'Divide Line 17 by 500.Round the,result to the next highest whole number(e.g.,61.002 rounds to 62). '18
19 'Illinois tax stamps—multiply Line 18,by 0.50. 19 EXEMPT
20 :County tax stamps—multiply Line-18 by 0.25. 20 S 0"PT
21 Add Lines I 9.and 20.This is thetotal amount dUtransW tax due. .21 -ExEL4PT
IThis form is author aedin acoordence with 35 ILCS 200!31-1-at seq.Mselosure of this inforMOW
PTAX-203(840f10) is REQUIRED.This form has been approved try the Forms Ma Center. ILA 2-0227 Page 1 of 4
Step.Z:':Write:the=legalcdescnpption-from-.the-deed.-wrte,-type(minimum-10-point font required),-onattach:the legal description
°;;;m the-deed:U.You:pre%rssubmiten-5/2"X-1j.:copy of the extended legal descriptiomwith this form:You may.also.use the.space.beiow.to.write
additional:property index-numbers,-lots sizes or:acreage from Step'1,.Line:3.
.LOT2'iNBL"OCKI•5'OF,ANDRESEN'..BROS., EAGL=E-HEIGHTS, UNIT 3,_iN7HE'CITY"0F_EL-GIN,
:IN KANE-COUNTY,'ILLINOIS.
-Step.4: Complete the
The dryer and eeker(or.Meiragents)hereby verify.11NA loft best of their.lohowfedge and belief:the NO aW+a1 conskieratonand tacts stated in this decWatoa are trtie arhd oomect°10M
;tansaWon Involves any real estate located in Cook Couruy,ttre buyer and sefier(or their agents)hereby verity that to the best of their.lowwledg%the name of the buyer shown on the
:.deed or.assigrhrnentof berhe0�i trderesi In a.larhd trust is either.a rmtural person,.an Ifdrais cmparatort or toraign corporation aufhoriaed m do business or ec�rtre and irold fitJe m rnal
es�te fn Poirals,:a partrntathip authormad m do twsir�sa ar acqutre end hold title m real estaU in Cgnois.or other�tity reeogr�d as a person arM acRMrtted W do btstrhass or ac4rme
�hold tkle>D reef estate orbiter.the laws or the State of IRinds Arhy person who wOtfully.taLsifies ar onhits any ir>tommtan mired in this tletlaratarh sthe0.be guilty of a Class a n
tnearor•tor.the trst otkrhse and a Clew A rrhisderrhearhoriar subsequeru ottenses Arty personwno krhowirhgly.submits a fate statemerht oorhr�rhuhg the.ederdity of a grerttee stha8 be guilty
of a CFasa C nhisdenrartot the final otlerhse and of a Class A misdemearhor for sut,sepueni ofterhses.
'Seiler information' Please:print.)
1FF REAUESTATE:SERVICES,.LLC
'Seller's or trustee's name Sells trust number(ff appkeabe,-not an SSN or FEIN)
'One N.LaSalle Street,.Suite700 -Chicago 1L :.60602
°Skeetaddresa sale) City DP
seller's or s sigrUMUS seller's daylkne phom
•:Buyer`Iriformation'(Please;print.)
Association for Individual'Development
Buyer's or trustee's name Buyer's trust number(d applicabis-not an SSN or FERN)
1135 Bowes Road -Elgin .EL =60123
Steetaddrsss a2araelaC� CRY Stems ZIP
Buyer's or s signatus Buyer's daytime phone
Mail.tax bill to:
Assorlailon for incim dual Development 1135 Bowes Road -Elgin 'IL -:60123
Name orcoffpany .Street address -City :state .ZIP
Preparer4nformation(P.lease;print.)
Caleb Jewell,Esq.;Applegate'&Throne-Thomsen
Preparers corttpar o rtsme Preparees the number(d applicable)
:626• Chicago IL 60661
City state ZIP
C4 SY-66
Preparees daytime phone
Emparer's-A-rnafl add=4 )--
Identify-arty required d-documents submitted with.this;form.(Mark with an�x")_ Extended legal description -Forrn PTAX-203-A
Itemized list of personal property -Form PTAX-203-B
7o be completed by tire.Chief County Assessment Officer
1 __ _ — _ _ _ — _ _ _ _ _ _. _ _ 3 Year prior to sale_
_ __
County Township Class Cook = coded code 2 4 Does the sate invoive,a mobile home assessed as _
2 :Board of Review's final assessed value for the assessment year real estate? —Yes — No
prior to the year of sale. 5 -Comments
Land — ' - - - ' - - - ' - - -
Buildings — , - - - , — _ — - - -
Total
llinois Department of Revenue Use Tab number
Page 2 of 4 PTAX-203(R-10110)
AI D:BOAR D:OF:'DI RECTORS
-AGENCYNAME: Association for Individual Development(AID) ADDRESS:.309 W.New Indiao'Trail Court Aurora, IL 6oSo6
:EXECUTIVE DIRECTOR: Lynn O'Shea .'DATEOPNEXT BOARD.ELECTION:,-.65_03
'NAME HOME-ADDRESS `OCCUPATION.&:EMP.LOYER EXPIRES
Chuck Miles 1oi5 Westfield Course Caterpillar 6/2015
(Chairman) Geneva,IL 60134
630.232.6926
Mikes Charles H cat.com
Patrick M:Flaherty '92o Hardin Rd Attorney/Partner 6/2015
(Vice Chairman) :Aurora,IL-6o506 •Kinnaily Flaherty
:63o.892.0033
pflaherty@kfkllaw.com
Walter Dwyer 1210 Clayton Court .Vice President 6/2013
(Treasurer) _Geneva,IL 60134 IHC Construction,Elgin
.630-208-9242
wdwy_eE@ihtconstructlon.rQm
Toni Vaughan 1885 Alschuler Drive Retired 6/2014
(Secretary) Aurora,IL 60506
63o.892.756o
aovaughan @ comcast.net
Milt Evans ^-11o1 Spring Creek Ct. Retired Art Teacher .6/2013
Elgin,IL 60120 Abbott Middle School,Elgin
847-742-8736
Miltev.2 _sbc-Iobal.net
Dr.Clem Mejia 2676 Danford Way Retired Kane County Superintendent 612013
Geneva,IL 60134
630.232.7288
.John Potter •13o River Mist Drive President of Advocate Dreyer Medical- -6/2013
Oswego,I L 60543 -Retired
630.551.3323
)andspot tic loba1 net
Sue Bergeson 111 Aberdeen Court National VP Consumer Affairs-Optum 6/2014
Geneva,I L 60134 Health(United Health Care Co)
-630.232.2088
m
Clifford Klotz 3014 Fox Glen Ct Retired 6/2014
St.Charles,IL 60174
'630.584.3055
crkinc sbcglobal.net
Dan Lundberg 817'NorthAvenue Senior Private Banker-Harris Bank 6/2014
Batavia,IL 60510
630.377.4195
dan,iundberg(@ha-rrisbank.com
Jeff Noblitt 140 S Calumet Director of Marketing and 6/2014
-._Aurora,_IL.6o506_._ Communications-Waubonsee-Community--------— --- ---- --- - -
630.466.2907 College
inoblitt wau-bonseeed.u.
Dr.Laurie Schnell 2541 Whiteway Court Pediatrician-Dreyer Medical Clinic 6/2014
Aurora,IL 60504
630:859.6815
Lau rie.schnell a advocatehealth.com
Board+Meeting Dates: First Wednesday in August;October;December;February;April;May(annual meeting);June.
Board,Meeting Location: Kane County Education Office,210 S.Sixth Street,Geneva,IL 60134 at 5:30 p.m.
F
Association for Individual:Development
Budget
FY-1=3 (July 1,2012--.June=30,'2013)
-A enc
Revenue
State of Illinois funding 16,735,463
United Ways, 708-Boards 572,525
Contributions, Special Events-gross -1,030,500
Third-Party Payments 2,013,922
(client:program fees, contracts)
DT Workshops 683.000
(sub-contract sales)
Miscellaneous Income 1,881,500
Total-Revenue -2279161910
Expenses
Salaries 11,877,086
Benefits 3,742,651
Client Salaries,& Benefits 500,278
Consultant& Professional Fees -519,500
Program Supplies, Spec Events costs 874,875
Specific Assistance to Individuals 16,000
Transportation 756,200
Occupancy costs 1,826,025
Information Technology expenses 360,593
Equipment expenses 19,000
Depreciation &Amortization 477,256
Miscellaneous Expenses 1,946,718
Admin allocation
Total-Expenses $ 22,"916;182
Net-Surplus (Deficit) $ 728
s
[{
NAUELLM-
s . M
.� T
� r »a 1,
ASSDCIATION=:FOR�INDIVIDUAL:DEVEL•OPMENT
AUDITED"FINANCIAL STATEMENTS
.EAR ENDED.JUNE 30, 201.1
112 ..SHORT FORM
x
- {fir
pg
� v Roy •W..'Groesbeck
't �, R Partner
a k Mueller & Co. LLP 1,A 7
x. 2230 Point Blvd., Ste. 700 ,1 x
-Ml W E lgin, IL 60123
4�`
84.7-888-8600x
."l � N�
CONTENTS
PAGE
:Basic'Financial:Statements
Independent Auditors'-Report................................................................ 1
Statements of Financial-Position............................................................ 2
Statements of Activities ...................................................................... 3
Statements of Cash Flows.................................................................... 4
Statement of Functional Expenses......................................................... 5
`Notes to Financial_Statements............................................................... 6 - 13
f Li ER. ;
'2230'Point Blvd.,'Ste: 700 m =Elgin, Illinois :60123
."847:888'.8600'Fax:-.847-.888.'0635®:www.MuellerCPA:com .
;INDEPENDENT AUDITORS',REPORT
:Board-of Directors
Association-'for Individual Development
:Elgin,,Illinois
W.e-have:audited the accompanying=statements.of financial -position.of=Association-for
-Individual.Development (AID)-as:of-June 730_201.1 and:2010:and the related statements-of
:activities and cash`flows"for:thesyearsthen:ended,_and::the:statement-ofJunctional-expenses
for the year-.ended June.30,201 1. These:financial:statements:are the responsibility of AID's
-management. Our-responsibility;is:to:express:an opinion.on_these financial statements based
con-our audits. The 2010 1summarized -comparativ.e.iriformation on the-statement of
functional,expenses-has.been derived"from the..Company':s 201.0 financial:statements and, in
our,report.dated:December 17,"201'0,-.we:expressed<an.unqualified:opinion,on:those-financial
statements.
We-.conducted.ouraudits;in:accordance .with auditing-standards.generally accepted in-the
United.:States:of:America:and the standards:applicable_to financial=audits contained in
Government Auditing^Standards,.issued:by the Comptroller.General of the United States.
Those-standards require that-.we-.plan land-perform Ahe,.audit to obtain-reasonable:assurance
about whether_.the-financial--statements-are`free of-material misstatement. An audit includes
examining, on-a.test basis,:evidence-supporting*-the.amounts:and:disclosures in the financial
statements. An audit also:includes assessing:the:accounting-principles used=and:significant
:estimates made by management, :as well as evaluating:.the-overall financial-Statement
.presentation. We-believe that our:audits:provide--a-reasonable:basis-for our opinion.
In.our opinion, the-financial-statements-referred to:above-present fairly, in:all material
.respects, the.financial position of AID.as.of June.30,:2011 _and 2010, and the changes in its
"net:assets.:and--its.-cash.flows for the .years Ahen ended in conformity.with accounting
-principles..generally:accepted=in.the United:States of-America.
In accordance with Government Auditing Standards,-we have-also issued our-report dated
January 24, 20T2.on.our.:consideration_of AID's.internal control over-financial reporting--and
----=-- - ---—---- ----- —
on-our tests of-its .compliance.with certain provisions of-laws, regulations, contracts and
,grant;a,greements,:and other matters. The purpose of that-report is to describe-the:scope of
our testing of:internal_control.over financial-reportin,g and compliance-and .the results of that
testing,:and-not to:provide an opinion .on the .internal control-over financial reporting or on
compliance. That-report is an integral part of an..audit performed in..accordance.with
Government Auditing:Standards land:should-be.considered in assessing the-results of our
..audit.
Elgin, Illinois
January 24, 2012
=1-
Certified Public Accountants m Management Consultants
Offices in Elgin, St. Charles and Oakbrook Terrace
_ASSOCIATION';FOR_INDIVIDUAL:DEVEL"OPMENT
:STATEMENTS-OF-'FINANCIAL=POSITION
.JUNE:'30, .201:1.AND.:201.0
-ASSETS
2011 2010
Cash and cash equivalents $ '150,848 1 ,0001-605
Accounts receivable net of allowance-for
doubtful-accounts of :$40,000 2,660,530 '1 ,820,471
Prepaid expenses and deposits 389,661 344;354
Property and-equipment, net 7,067,070 7,430,443
Other assets 300 1-594 -15,110
5 -10;568,703 10;610,983
LIABILITIES AND"NET ASSETS
Liabilities:
Line-of-credit $ 250,000 -
Accounts payable 201 ,076 199,176
Accrued payroll and related liabilities 640,747 1,245,344
Other liabilities 550,279 329,181
�Notes.payable 2,097,576 2,074,261
3,739,678 3,847,962
'Net:assets:
Unrestricted 4,148,643 3,969,145
Temporarily restricted 2,680,382 2,793,876
6,829,025 6,763,021
5 10,568,703 10,610,983
The accompanying notes are an integral part of the financial statements.
-2-
'ASSOCIATION.-FOR INDIVIDUAL.-DEVELOPMENT
.STATEMENTS`OF;ACTIVITIES
'YEARS:ENDED.JUNE:30, 201'1�AND.201.0
2011
TEMPORARILY .
- UNRESTRICTED 'RESTRICTED TOTAL
:Revenues:
-Contributions S -1,042,043 -46;200 1,088,243
Grants =41555,851 - 41-555,851
'Service fees "14;273;560 - -14;273;560
-Interest income -14;4'14 - -14,414
Gain.on:sale-of property:and equipment 1,500 - '1;500
'Miscellaneous income 46,301 - 46;301
'Net-assets released from restrictions 1-59,694 (159,694) -
20,093;363 (113;494) 19,979,869
':Expenses:
Program services:
Community`Support'Services -5491169 - -549,169
Community Integration:and--Employment:Services -6;1"1.1,406 6,111,406
-.Behavioral Health Community.Living;Se.rvices 1,019,639 - 1,019;639
Behavioral Health.and Crisis Intervention Services 21128,379 - 2,128,379
Children's Services '339,058 - 339,058
Developmental:Disability-Community Living--Services 7,845,711 - 7,845,711
17,993 1-362 - 17,993,362
.Administration '1;541;229 - 1;541,229
Fund raising 379,274 - 379,274
19,91-3 1865 - -19,913;865
Change in net assets -179,498 (113;494) -66,004
'Net_assets,_beginning.-of_year 45--___2,-7-93,8-7-6 -- --6,763,021------ ---
'Net assets,:end.of year $ 4;148;643 2;680,382 6,829,025
The accompanying notes are an integral part of the financial statements.
-3-
2010
TEMPORARILY
UNRESTRICTED -RESTRICTED TOTAL
-1,339,842 76,650 1,416,492
-5;633,842 - -5,633,842
'l 3,083,332 -13,0831-332
-43 43
1,400 1,400
9;345 9,345
1611-392 (161,392) -
20,229,196 (84,742) 20,144,454
846,168 - 846,168
6,342,760 6,342,760
1,076,137 1,076,137
21-139,902 - 2,139,902
403,344 403,344
-6,005,523 6,005,523
16,813,834 - '16,813,834
1,747,742 - 1,747,742
313,699 - 313,699
18,875,275 - 18,875,275
1,353,921 (84,742) 1,269,179
-- -- 2;.6-1-5.,224-x,8.7-8,.658- 5,_4.9-3,8_42---_-
3,969,145 2,793,876 6,763,021
ASSOCIATION FOR-INDIVIDUAL:DEVELOP.M ENT
.".STATEMENTS-:OF<CASH FLOWS
'YEARS:ENDED.JUNE 30,':201=1.'AND20TO
.201'1 2010
Cash-provided;by-(applied Ad)=operating_:activities:
Change in-net-assets :S =66;004 1;269,179
-Adjustments_to-reconcile:change`,in net:assets
-to°net:cash•provided.by (applied':to)-operating activities:
Gaimon_sale_of_property:and-equipment ('1;500) (1,400)
.Depreciation .654;5'1-4 571,1:51
Changes.in:
Accounts-receivable (840,059) 11,891
Contributions-receivable 145,815
Prepaid expenses and:other:assets (330,791) (1 1'1;859)
Accounts payable -11:900 (1.20;673)
-Accrued payroll and related liabilities (604597) (536,021)
Other liabilities 221:098 181,155
(833,431) 1,409;238
-Cash:provided by (applied.to):investing:activities:
Purchase of.property,and equipment (291;141) (816,339)
Proceeds from-sale.of property and-equipment -1,500 1,400
(2891-641) (814;939)
'Cash provided by'(applied to)-financing activities:
'.Borrowings:on line-of-credit '600,000 1,450,000
Repayments on line-of-credit (350,000) (1,450,000)
=Proceeds from long-term debt 200,000 -
Principal.payments on long-term:debt (1761-685) (149,872)
2731*315 (149;87.2)
`Net increase (decrease) in-cash:and.cash 11equivalents (849,757) 444,427
Cash and cash equivalents,.beginning of-year 1,000,605 -556,178
Cash and cash equivalents, end of year $ 150,848 1,000,605
'Other cash flow information -
Interest paid $ 109,164 118,668
The accompanying notes are an integral part of the financial statements.
-4-
I '
I
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
STATEMENT OF FUNCTIONAL EXPENSES
YEAR ENDED JUNE 30.2011
WITH COMPARATIVE TOTALS FOR 2010
2011 2010
13EIAVIORAL
COMMUNITY BEHAVIORAL HEAL"F11 AND DEVELOPMENT"AL
IN'I"EGRA 110N AND HEALTH CRISIS DISABILITY TOTAL SUPPORT SUPPORT
COMMUNITY EMPLOYMENT COMMUNITY INTERVENTION CHILDREN'S COMMUNI"I'Y PROGRAM SERVICES SERVICES
SUPPORT SERVICES SERVIC FS LIVING SERVICES SERVICES SERVICES LIVING SERVICES SERVICES ADMINISTRATION FUND RAISINC TOTAL TOTAL
Staff salaries and wages $ 250,925 2,766,023 733,607 1,305,443 154,486 4,703,648 9,914,132 855.483 188,692 10,958,307 10,455,931
Staff benefits 47,736 793,854 171,104 258,409 37,848 1,177,091 2-,486,042 116,786 31;373 2,634,201 2,589,299
Staff payroll taxes 18,839 2113,883 57,632 99,058 9,841 361,227 760,480 59,813 14,820 835,113 763,306
Client salaries and laxas - 479,730 - - - 479,730 - - 479,730 472,145
Oporating supplies 2,874 2.04,283 5,253 20,374 683 349,203 582,670 19,835 108,405 710,910 709,465
Conferences and meatings 624 11,708 58B 3,755 - 4,568 21,243 10,245 25 31,513 48,307
Travel costs 12,026 238,165 4,684 15,114 5,494 115,292 390,775 16,529 1,961 409,255 389.487
Facility rental - 465,078 - - - 116,521 581,599 65,399 646.998 660,821
Utilities and toloplwne 15,502" 292.235 3,088 41,941 5,541 150,804 509,111 23,901 4,108 537,120 497,135
Repairs and maintenance 3,844 149,712 2,240 33,948 597 201,478 . 391,819 11,470 2,812 406,101 347,321
Property and liability insurance 1,104 15,744 995 4,565 670 38,281 61,359 18,996 544 80,899 53,512
Interest expense - - - 36,710 - 72,450 109,160 4 - 109,164 118,668
Consultants 2,348 68,247 6,223 13,522 2,845 46,730 139,915 39,197 11,564 190,676 100,926
Professional fees - I - - - 7 - - 85,210 85,210 91,266
Contract services - 32,082 95,872 114,404 32,081 274,439 - - 274,439 230,119
Postage and freight 11 382 6 100 - 93 592 14,246 3,095 17,933 26,291
Printing and ad-,Iising - 8,261 659 553 149 3,638 13.260 7,204 7,472 27,936 46,750
Vehicle expanse 668 0,631 7,487 6,201 526 130,167 225,680 38,093 28 263,801 220,894
Equipment expanses 465 115,365 164 1,272 1,162 4,320 22,748 4,405 59 27.212 32,980
-
Bad debt ozpense - - - - - - 21,571 - 21,571 65,884
Other expensos 188,642 61,062 7,594 20,356 1,991 111,193 390,838 117,767 2,657 511,262 383,617
Dopreciation 3,561 214,961 18,315 171,186 2,821 226,926 637,770 15,075 1,669 654,514 571,151
$ 549,169 6,1,11,406 1,019,639 2,128,379 339,058 7,845,711 17,993,362 1,541,229 379,274 19,913,865 18,875,275
Tire accompanying rotes are an intogral part of the financial ststarnonts.
-5-
ioiSSOCIio►TION F.OR`INDIVID.UAL'DEVELOPMENT
`vNOTES'TO=F.INAN CIA L STATEMENTS
NOT-.E :1 --°SIGNIFICANT:ACCOUNTING;P.OL'ICIES
.Association-for:.Individual:Development (AID).is an Illinois-not;for:profit:corporation-organized
in 1961. AID's-mission-is to-empower,indiyiduals with disabilities, mental:illness, and special
•needs'to achieve independence-and community inclusion. Services-provided:byAID in
f urtherance-of,its-mission include education,-training,:therapy,:and:support in--a.variety:of
vocational, .employment, therapeutic,-.and::community.living-settings. -AID serves individuals
throu.ghoutsKane, Kendall, DeKalb,:DuPa.ge,:suburban :Cook,:and Will'Counties.
=AID-receives-a:substantial:portion of-its operating funds from the:State of Illinois
Department of-HumanServices.(DHS),.which_accounted `for_7:8%:and 77% of.total
-revenue:for`.the�:years:ended-June 30,201-1 :and20'1-0,-respectively. :AID-applies-for
-funding from.DHS-annually and is typically:approved°for'funding of-a:similar;amount.each
-year.
-Financial'Statement"Presentation
The:statement of functional expenses:includes.certain:prior-year:summarized.comparative
information:in.-total,:but not,,by function.. Such information does•not include sufficient
detail to:constitute-a:presentation in_conformity,with;generally accepted:accounting
:.principles. Accordingly,.such-information°should:be•read-in conjunction with AID':s
financial-statements`for the.year:ended June.30, 201.0, from:which;the°summarized
.information was-derived.
Support and�Expenses
Contributions received;and unconditional'promises--to_give:are measured at their fair values
-and:are:reported as an increase,.in..net'assets. AID-reports.gifts-of cash 'and'other:assets:as
restricted-support-if they are received ,with .donor stipulations that.limit the use.of the
donated assets,-or'if they:are-designated, as:support for future:periods. .When:a donor
restriction expires,that'is, .when.a,stipulated time-restriction:ends or-purpose restriction is
accomplished, temporarily-restricted*net.assets.are reclassified'to.unrestricted net assets and
reported=in the:statement rof activities:as,net:assets released from restrictions. 'Donor-
__ __.._restricted .contributions_whose re strictions are-met-in the_same_r..eporting_p.eriod.-ar_e-reported
..as.unrestricted support.
-AID�reports:gifts,of land, buildings, and.equipment:as unrestricted support unless explicit
donor stipulations'specify how the donated assets must be used. Gifts:of-long-lived assets
-,with :explicit'restrictions that specify`how the assets are to:.be used and gifts of cash or
other assets that must,be used to acquire long-lived assets:are reported:as-restricted
-support: Absent.explicit donor.:stipulations about how long those.long-lived assets must be
maintained,-AID reports.expirations of donor restrictions when the donated or acquired long-
lived assets.are placed in service.
Expenses are recorded::when incurred'in accordance with the accrual.basis of accounting.
-6-
°ASSOCIATIOWFOR INDIVIDUAL-DEVELOPMENT
'NOTES-T.O'FINANCIAL-STATEMENTS
(CONTINUED)
=NOTE1 --.-SIGNIFICANT=ACCOUNTING:POL-ICIES,:CONTINUED
-Financial Statement Estimates
The preparation of financial-statements in conformity with accounting principles generally
accepted in the United States of America requires management-to,make estimates:and
assumptions that.affectthe-reported.amounts of assets and liabilities at the date of the
financial:statements.-and reported amounts of revenues and expenses during the reported
period. Actual-results could-differ-from-those-estimates.
Cash and Cash Equivalents
For.purposes of the.statements of cash flows, AID considers all highly liquid.debt
instruments purchased with a maturity of three months or less to be cash equivalents.
Advertising
AID-expenses advertising costs as incurred. Advertising-expense was -$-15,075 and
$30,956-for the years ended June-30, 2011 and "2010, respectively.
Concentration of Credit Risk
AID maintains its cash in bank deposits which, at times, may exceed federally insured
limits. AID believes it is not exposed to any significant credit risk on cash.
Accounts-Receivable
AID carries-its accounts receivable at the outstanding principal.balance adjusted for the
allowance-for doubtful-accounts. The allowance for doubtful accounts is estimated based
on AID's historical bad debt experience, the aging of the receivables and based on
management's judgment. Accounts deemed uncollectible are charged to the allowance for
doubtful accounts.
—Donated-Services ------ --- ---- -
A substantial number of volunteers have donated services to AID's program services and
fund-raising campaigns during the year; however, these donated services are not reflected
in the financial statements since the services do not require specialized skills as defined by
generally accepted accounting principles.
-7-
ASSOCIATION FORINDIVIDUALDEVELOP_MENT
?NOTES T0=F-INANCIAUSTATEMENTS
(CONTINUED)
?NOTE 1-- SIGNIFICANT ACCOUNTING POLICIES,.'.CONTINUED
-Property-.and-Equipment
Property:and equipmenVis stated at cost_or ifAonated,:at the approximate fair market
,value-at-.date-of Aonation. ".Major.addition s::are:capitalized -while-replacements,-maintenance
:and:repairs,°:which do-not improve or-extend the lives.of-the respective-assets,-are
.expensed currently.. .:Depreciation is:computed.under:the-straight-line method. The.useful
lives of_property:and.equipment for`:purposes-of.computin,g.depreciation:are-as-follows:
:Building=and:improvements 1=5 - 40:years
:Equipment, furniture,_and fixtures "3 - T
.2 .years
Vehicles .:3-- .5 .years
:Fixed.assets:acquired-by'AID:are:con side red:to,be.o.wned.by-AID. -However,-federal
funding :sources-maintain-an:interest-in:property-.purchased with certain grant-monies.as
well':as.the-right to-determine ahe use of:any proceeds from:the sale of these:assets,-as
further.discussed.in"Note 2.
:Functional Allocation of-Expenses
The-costs of.-providing:the ,various programs and:activities have-been:summarized on a
functional,basis in the statement of:activities. -Accordingly, certain costs have been
allocated among the programs and:supporting:services:benefited.
Income Taxes
AID:-has:adopted .accounting.principles-related to .uncertain tax.positions. Any interest-and
:penalties recognized..associated with a'tax°position are classified as_current.in AID's
financial.statements.
.Subsequent Events
Subsequent_events-have:been evaluated through Jan_uary_.24,._'201.2, the_date that_the__
financial statements-.were available for issue.
-8-
=ASSOCIATION=FOR:INDIVIDUAL:DEVELOPMENT
'NOTES:f.O=FINANCIAL"STATEMENTS
(CONTINUED)
'NOTE:2 -=PROPERTY=AND'EQUIPMENT
Property and .equipment.at June 30, 201-1 and 2010 consisted of the-following:
2011 2010
Land 5 1;381,135 -1;280,313
_Buildings 7,003,729 7;422,365
-Building improvements 392,055 188,964
.Leasehold improvements 881-692 :563;696
_Equipment 775,205 2,967,950
Furniture.and fixtures 185,700 4761-381
Vehicles 1 ;371 ,526 "1 ;378;358
1'1;198,042 "14,278,027
.Less accumulated .depreciation 4,130 1-972 :6;847,584
$ 7,067,070 7;430,443
.Depreciation expense for-the year ended June 30, '2011 and 2010-was $654;514 and
557'1,151, respectively.
AID'sfacility in Elgin, Illinois was.acquired with funds from the U.S. .Department of Health
and Human Services (DHHS). The grant agreement provides that real property acquired with
DHHS grant support may not be conveyed, transferred, assigned, mortgaged, or in any other
matter encumbered, except as-expressly authorized in writing:by the DHHS. Further, the
federal_government maintains:an interest in the real property in perpetuity. Federal interest
in the property is not subordinated to those of non-federal-parties and may not be
subordinated without a compensating financial benefit to the federal government. The
-amount of federal-funds used to acquire the property amounted to $3,149,311, less federal
.portion of-Accumulated depreciation of $542,257 at June 30, 2011 .
As further discussed in Note 4, AID-received forgivable mortgages of $410,000:and
$50,000 to-purchase a residential facility in Geneva, Illinois.
`NOTE 3 - LINE-OF-CREDIT
AID has.a $3,000,000 tine-of-credit with a local bank, bearing interest at 1 .0% .plus the
greater of the prime rate or LIBOR plus '1 .00% (the prime rate was 3.25% at June '30,
2011). The fine-of-credit matures on July 19, 2012. Balance outstanding at June 30,
2011 totaled $250,000. There was no balance outstanding on the line-of-credit as of
June 30, 2010.
-9-
.'ASSOCIATION°FOR€INDIVID.UAL=DEV.ELOPMENT
"NOTES:1'0=FINANCIALSSTAT:EMENT:S
ICONT.INUED)
`sNOTE 4-=?NOTES iPAYABLE
1ong_term•debt:at.June_20,;2011. and::2010 consisted-of-the1oIlowing:
2011 2010
'Mortgage, :collateralized:by:eleven:properties,
:including.land,and buildings,:due in-monthly
°installments of $'1'8;368, including
interest.of 5:75%,-maturing,June::201'5. S "1,811;437 1;9.22;690
Knights of Columbus, -collateralized..-by.land:and
building,-due:in�monthlyJnstallments of
?$2;38,1,-.with-no:interest,'maturing
.January 201:5. :97;61.9 -126,1:91
jKni.ghts.of Columbus,:collateralized::by.land and
building,.due :in monthly installments,-of:52;381,
,:with:no<interest,°maturing :October'20'17. 178 1-571 -
Bank,.collateralized-by a.vehicle, :due in
monthly installments of $532,-.with no interest,
.paid in'full during 20'1'1.. - 5,484
Bank, .collateralized by a vehicle,-due in
,monthly installments:of `$414,:with no interest,
-maturing.June 2012. 41-971 :9;941
-Bank, collateralized:by a,vehicle, .due in
monthly installments of'$4'1:5, with-no:interest,
-maturing.June 2012. 4,978 .9,955
2,097;576 '2,074,261
Less.current:portion 184,705 '150,278
5 1 ,912;871 1 .923,983____,
Principal..payments due on.long-term.debt.during each of the next five-.years:are as follows:
.201.2 $ 184,705
"2013 "182,084
2014 189,566
201'5 1 ,476,935
'2016 28,571
Thereafter 35,715
The-mortgage.agreement contains a number of restrictive.covenants. All restrictive
covenants have_been met or.waived :as of.June 30, 2011 and 2010.
=10-
ASSOCIATION--F.OR 1NDIVIDUAL;DE.V.ELOPMENT
'NOTES TO.FINANCIAL:STATEMENTS
(CONTINUED)
'NOTE 4--'NOTES--PAYABL"E,-CONTINUED
In"2009,-the City of Geneva Community Mental-Health_Board, County of-Kane, Illinois.and
-the Building and Community Services Division, Development Department, County of Kane,
Illinois made forgivable mortgages to AID in the amount of $410,000 and $50,000,
-respectively. -Both.contain-restrictions on-property.usage'that, if violated, .would require
-AID_to-repay-the entire.sum. The loans will-be forgiven with the latest date of expiration
:being June'30,2058. The proceeds of the loans were reported as.grant revenue.during
the year the loan commitment was received.
'NOTE-.5 -TEMPORARILY'RESTRICTED°NET ASSETS
'Temporarily-restricted net assets are available for the following purposes.as of June '30,
201 1 and 2010:
'2011 2010
U.S.-Department of Health and Human Services'
federal interest in the.Elgin Facility :$ 21-607,054 2,71.1,686
Dunham Foundation-Internships 26,020 66,650
Dunham Foundation --Recycling 15,568 -
EFS Foundation - Thrift Shop 10,000 -
Pederson Foundation --Bonnie Lane 14,200 -
Other 7,540 15,540
$ 2,680:382 2,793,876
'NOTE-6 OPERATING.LEASES
AID conducts the major part of its operations from leased facilities which include factory-
type:buildings, warehouses, office space, residential space and school.buildings. Most of
these operating leases contain varying renewal provisions, renewable at the option of AID,
,which enables AID to retain use of the facilities in desirable operating areas. In most
—cases,—management expects-that-in-the-normal-course-of-business,—leases-will-be-r-enewed ---- —--
or replaced by other leases. -AID also leases office equipment and various vehicles and
other equipment from time to time.
The aggregate future minimum lease commitment on non-cancelable leases as of June 30,
2011 is as follows:
201.2 $ 161 ,201
2013 50,400
$ 21-1 ,601
Total rent expense for the years ended June 30, 2011 and 2010 was $646,998 and
$660,821, respectively.
-11-
:>ASSO'CIATION-FOR iINDIVID.UAL DEVELOPMENT
'NOTES TO>F.INANCIALaSTATEMEN�il:S
(.CONTINUED)
"NOTE 7 1IN=KIND DONATIONS'OF'FACILITIES
-AID-rents-some.:of,its facilities-from:a-local:taxing:authority ,which arrangedJor
construction-of facilities-from funds.generated through`a capital campaign. -AID-has
.determined-the-ren.t-being charged is lessthan-fair-market value. :Accordingly, AID-has
-recognized '5:327 .5OO:as:an yin-kind donationaand-rent_expense-Jorthe-.years.ended..June
30,:201"1 :and:201"0.
:+NOTE:8 TAX`STATUS
-AID:is an^exempt:organization:under:Section`501(c)(3)-.of_the-Internal 7Revenue-Code.
-AID has adopted-,accounting.principles°related.to.uncertain tax;:positions-:and has-evaluated
its taxrposition taken for all-open tax.years. :Currently,-the 2008, '2009,;and.:2010-.tax
years are:open and-subject to<examination:by:the Internal--Revenue'Service:and'the Illinois
Department of Revenue; 'however, AID is•not currently under-audit nor has=AID:-.been
contacted:by:any;of.these,jurisdictions.
-Based.on the fevaluation,.of AID's-tax:positions, management believes all:positions:taken
would:be:upheld .under an examination;_therefore,:no_provision for the•eff.ects.of uncertain
'tax:positions-has been recorded for the year-end.June':30, 2011 .
NOTE'9--:PROFMSHARING PLAN
AID offers:a 401 (.k);contribution :plan. .All:employees-are�eligible-.when,they:attain'1 ,000
hours of-service:per•.year.and at least 21 .years of:a.ge. The contributions:become 100%
vested;after the-employee:completes.three•years:of-service. The Association contributes:a
safe-harbor:3% non-elective contribution. Total employer-contributions for the ..years
ended,June.30, '201:1 sand 2010 were '$77.9;414 and-=5701 ,277, respectively.
-N.OTF-1.0--AFFILIATED.-AFFILIATED
AID is.affiliated~.with:Aurora Residential:Services, Inc., &E Association, .Inc., •Kaneco
Association,=Kane-Homes.and-Sherman Apartments. 'These-organizations were formed to
Provide,handicapped:persons with housing facilities and services:specifically designed to
meet their.physical,:social and :psychological:needs. The Board of Directors of AID
nominates:and approves the;board members of these organizations. AID funded the:start-
up costsforthese-organizations and:has:provided ongoing management:services.
-12-
-ASSOCIATION'FOR'INDIVIDUAL:DEVEL0PMENT
'NOTES TO'FINANCIAL:STATEMENT.S
(CONTINUED)
"NOTE"10-- AFFILIATED:ORGANIZATIONS, CONTINUED
Amounts included in accounts-receivable from these organizations at-June 30, 201 1 and
:2010-are as follows:
2011 .201.0
Aurora Residential Services, Inc. $ 633 149
A&E Association, Inc .57;222 53;503
-Kaneco-Association :57,072 71,787
Kane Homes 153;516 150,627
Sherman Apartments 70,118 87,935
'338,56'1 .364,001
Less current-portion =53,077 -
g 285,484 '364,001
-Non-current portion is included in other assets.
'NOTE 11 - .CONTRIBUTIONS TO COMMUNITY FOUNDATION OF THE:FOX RIVER.VALLEY
Historically, AID contributes-to-the Community Foundation of the Fox River Valley;
however, there were no contributions made for the years ended June 30, 201-1 and 2010.
AID has the right to make written suggestions to the Foundation as to the distribution of
the principal or income of the contributed funds. At.the time of the transfer, -AID_granted
-variance power to the Foundation. That power gives-the Foundation the right to vary the
purpose or use of the funds, upon thirty days written-notice to AID. The Foundation also
has the right to distribute the-funds to another not-for_profit organization if AID ceases to
exist.
;NOTE -12 - CONTINGENCIES
Financial_assistanc.e_fr-om_governmental_e.ntities_in the f.orm_of grants_is_subje.ct-to--sp.e.cial — —
audit. Such audits could result in claims against AID for disallowed costs or
noncompliance with grantor restrictions. -Because the amount, if any, cannot be
determined at this time, no provision has been made for any liabilities that may arise from
such audits.
-13-
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the CITY and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute this Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of this Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City, the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964(Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259, and implementing regulations at 24 CFR-Part 107;
Page 14 of 19
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(1) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement (EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
Page 15 of 19
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1) above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT's workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation, and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days
after receiving notice under subparagraph (D)(2) from an employee. or otherwise
receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (A), (B), (C), (D); (E) and (F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
Page 16 of 19
12. In regards to lobbying, the SUB-RECIl'IENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any .
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants;loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than 510,000 and not more than 5100,000 for each such failure.
Page 17 of 19
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against
any employee who is employed in carrying out work from the assistance received from the CITY and
HUD, or against any applicant for such employment, because of race, color, religion, sex, age or national
origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining
the compliance of contractors and subcontractors with the equal opportunity clause and the rules,
regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require
for the supervision of such compliance, and will otherwise assist the CITY and HUD in the
discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor, the CITY or HUD.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the CITY, or
HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in
part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until
satisfactory assurance of future compliance has been received; and refer the case to HUD for
appropriate legal proceedings.
Page 18 of 19
y
SUB-RECIPIENT: Association for Individual Development, Inc.
1135 Bowes Road, Elgin, Illinois 60123
BY: ,' - 0&""
Lynn 'Shea, Executive Director
DATE: `6 _Zc' _. `-�
ATTEST: O&Ij-'y a.
Paee 19 of 19
ELGIN
THE CITY IN THE SUBURBS-
DATE: September 20, 2013
TO: Denise Momodu, Associate Planner
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 13-147 Adopted at the September 11, 2013, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Community Development Block Grant Sub-Recipient Agreement with
Association for Individual Development, Inc. for Basement Renovations