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13-139
Resolution No. 13-139 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH WELL CHILD CENTER, INC. FOR HVAC REPLACEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant agreement with Well Child Center, Inc. on behalf of the City of Elgin for HVAC replacement, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: August 28, 2013 Adopted: August 28, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk . I AGREEMENT BETWEEN THE CITY_OF ELGIN AND WELL CHILD CENTER, INC. This AGREEMENT is entered into as of the 28th day of August , 2013, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or "CITY") and the WELL CHILD CENTER, INC., a not-for-profit corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of business at 620 Wing Street, Elgin, Illinois 60123. I. RECITALS A. CITY has applied for Community Development Block Grant funds (hereinafter referred to as "CDBG funds") from the United States Department of Housing and Urban Development (hereinafter called "HUD") as provided by the Housing and Community Development Act of 1974, as amended (P.L. 93-383) (hereinafter called "ACT"). B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds allotted to CITY for distribution to SUB-RECIPIENT. C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective powers to enter into such agreements, as those powers are defined in the Illinois Constitution and applicable statutes. H. SCOPE OF THE PROJECT A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided for herein, and. those previously defined in the application and project description dated December 14, 2012, submitted by the SUB-RECIPIENT entitled "'Target Green — HVAC Replacement Phase H Project" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The SUB- RECIPIENT was awarded a grant for Fiscal Year(FY) 2013. B. All funding provided to SUB-RECIPIENT shall be used solely to replace the remaining four aging, inefficient rooftop HVAC units with energy efficient ones at the Well Child Centers facility at 620 Wing Street, Elgin, Illinois as part of phase 2 of the Target Green project. About 20,000 low and moderate-income Elgin families will benefit from the Center's program in its 2013-fiscal year. The subject building will serve 100 percent low and moderate income persons as defined by 24 CFR 570.208 (a) (2) (i) (A). Such funding shall be used only for the replacement of the existing outdated HVAC systems and other costs associated with the above activities as are consistent with the scope and intent of the PROJECT and are pre-approved by CITY staff. C. The SUB-RECIPIENT shall comply with administrative and procurement requirements as applied to the Community Development Block Grant program in accordance with 24 CFR 85: PaLye 1 of 19 I. The Bid Specifications shall include all specifications and pertinent attachments and shall define the items or services in order for the bidder to properly respond. 2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's Community Development Department for staffs approval prior to advertising in a local newspaper and the Dodge Construction News. 3. The SUB-RECIPIENT shall include in the invitation for bids, the statement "Minorities and women contractors are encouraged to submit bids." The SUB- RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction Nees Classified Section specifically inviting Minority Business Entity/Women Business Entity(MBE/WBE) firms to submit bids. 4. All bids will be publicly opened at the time and place prescribed in the invitation for bids. 5. The SUB-RECIPIENT shall provide the City's Community Development Department with a copy of the classified advertisement and the results from the bid opening. 6. The contract award will be awarded, in writing, to the lowest responsive and responsible bidder. Any or all bids may be rejected, if there are sound documented reasons. D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing Wage Rates as applied to the Community Development Block Grant Program in accordance with Title 29 of the Code of Federal Regulations, Part 5: 1. After the start of the described work, the SUB-RECIPIENT shall provide to the City's Community Development Department staff, weekly reports of the contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall conduct employee interviews of the contractor and/or subcontractors at the job site. 2. Originals of all documents required for compliance with the Federal Labor Standards shall be supplied to the City's Community Development Department. 3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting the City of Elgin and HUD for funding of the PROJECT by including the following statement: "Funding for the Project has been provided, in part, by the City of Elgin from the U.S. Department of Housing and Urban Development's Community Development Block Grant Program." E. Quarterly Progress Reports and Disclosure of Client Data 1. The SUB-RECIPIENT shall provide a Quarterly Progress Report to the CITY each quarter, reporting on the status of the PROJECT in relation to the Project Implementation Schedule. The quarterly progress reports shall begin upon the signing of this Agreement, and be based on the CDBG program year, beginning on June I" and ending on May 315` of the following year. The quarterly progress report shall be submitted until the completion of the project or until directed to discontinue such reports in writing by the CITY. Page 2 of 19 2. Quarterly progress reports shall be due on the 10"' day of the month following, the end of the quarter, for the previous quarter's activities. 3. The SUB-RECIPIENT shall use a form provided by the Community Development Department and shall include all required information about the number of clients served each quarter (by race, household income, household size and the number of female headed households). 4. The SUB-RECIPIENT shall maintain on the premises of their principal place of business client data demonstrating client eligibility for services provided, and any other demographic information as requested in the City's Quarterly Progress Reports. Such information shall be made available to the City's monitors for review upon request. F. Request for Payment 1. The SUB-RECIPIENT shall provide the City's Community Development Department, prior to the start of construction, with an itemized list of all estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate form BLR-283 or equivalent) shall show expected quantities and unit prices for each item. 2. Request for payment shall be submitted on a timely basis. Each request for payment sent to the CITY shall be accompanied by said payment estimate form signed by the SUB-RECIPIENT'S authorized representative and showing the work completed. Changes to items on the pay estimate form must be authorized, in writing, by the SUB-RECIPEENT (on a State of Illinois Request for Approval of Change in Plans Form BLR-228 or equivalent), and a copy of such authorization shall be submitted to the City's Community Development Department before payment pursuant to such changes is made. G. Prior to the expenditure of CDBG funds, the SUB-RECIPIENT shall meet with the City's Community Development Department staff to establish acceptable documentation and guidelines regarding requests for payment for the activities described in the Scope of Work. No payment of CDBG funds will be made by the CITY without the required documentation. H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. Any such program income shall be returned to the. CITY. Written request for an exception to this section must be made in writing to the CITY's Community Development Department. Such request shall describe why the SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will undertake with the funds, and how the SUB-RECIPIENT will report income and expenditures to the CITY. A written response to the request will be provided to the SUB- RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, to the extent any such income is used during the Agreement period for activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to the CITY at the end of this Agreement Page 3 of 19 period. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the CITY. III. AMOUNT AND TERMS OF GRANT A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking to perform the PROJECT, a maximum of$48,610 (hereinafter "Grant Funds"), to be paid in the manner set forth herein at Section VII. B. This PROJECT shall be identified by the following project and account numbers: Project No. 154951 and Account No. 230-0000-791.93-36 in the amount of $48,610, which identifying numbers shall be used by SUB-RECIPIENT on all payment requests. C. In the event the services identified in Section II, Scope of the Project of this Agreement or other eligible services for low and moderate.income individuals and households are no longer provided at the Well Child Center, 620 Wing Street, Elgin, due to actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S. Department of Housing and Urban Development or the CITY for project activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and portion of each year remaining on the ten-year useful life of the facility improvements. The ten-year compliance period shall begin on the commencement date of this Agreement. This provision shall not be construed as limiting the CITY from asserting any claims against the Well Child Center, for the breach of any other terms of this Agreement. D. Upon project completion as specified in Section II, Scope of the Project, any remaining CDBG project funds shall be available for reallocation by the CITY to another eligible CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible activities. E. A minimum of 51 percent of the persons served on an annual basis shall be at or below 80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for the CDBG funds provided for herein. Said income levels shall be updated and revised annually to conform to levels set by the U. S. Department of Housing and Urban Development. Failure to meet the aforementioned minimum 51 percent threshold shall require SUB-RECIPIENT to reimburse the CITY for funds expended;in whole or in part, for project activities. F. Changes in the scope of services, budget, or method of compensation contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by the SUB-RECIPIENT and CITY. IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds. Page 4 of 19 B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations promulgated to implement the ACT. C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an environmental review and (2) complete certifications showing equal employment opportunity compliance including equal employment opportunity certification with reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof. D. SUB-RECIPIENT, in performing under this Agreement, shall: 1. Not discriminate against any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice; and 2. Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action in- cluding, but not limited to the following: Employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, .layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions of this Agreement. SUB-RECIPIENT agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non-discriminatory clause. F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations, including but not limited to those regarding a direct or indirect illegal interest on the part of any employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made pursuant to this Agreement. G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but not limited to any funds provided pursuant thereto, nor any personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of Chapter 15 of Title 5, United States Code, referred to as the Hatch Act. H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred, in relation to the PROJECT, and shall prepare and submit quarterly progress reports which describe the work already performed and anticipated during the remaining time of the PROJECT. Upon fifteen(15) days notice from the CITY, originals or certified copies of all time sheets, billings, and other documentation used in the preparation of said progress reports shall be made available for inspection, copying, or auditing by the CITY at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois. I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the Page 5 of 19 CITY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUB-RECIPIENT relating to its performance under this Agreement. J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect the performance of this Agreement. Without limiting the foregoing, the SUB-RECIP ENT shall comply with the regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto and incorporated herein by this reference. K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement expires. L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds is used to meet the benefit of low and moderate income persons as defined by HUD, for a period of 10 years after the commencement of this Agreement. M. If during the 10 year period after the commencement of this Agreement, the SUB- RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds, then the SUB- RECIPIENT will reimburse the CITY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property in accordance with 24 CFR 570.503(b)(8) and 24 CFR 570.505. V. RIGHTS TO SUBCONTRACT A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the PROJECT to such engineers, architects, independent land use consultants, professional land planner, construction contractors or other entities as SUB-RECIPIENT shall deem appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT. B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance with 24 CFR Part 570.200(d)(2) and Part 85.36. VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS A. After the CITY has received notification that funds for the PROJECT have been released by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any subcontractor for the PROJECT. VII. BILLING PROCEDURE A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for Pace 6 of 19 the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall comply with the following requirements: 1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on a form provided by the CITY; 2. Any claim for advancement of CDBG funds shall be limited to an amount necessary for SUB-RECIPIENT to meet specific cash requirements for the PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working days of receipt by SUB-RECIPIENT; 3. Any request for reimbursement or advancement pertaining to work under contracts from the SUB-RECIPIENT shall include the following: a. For interim payments to contractors and subcontractors, certification that the work for which payment is requested has been performed and is in place and to the best of SUB-RECIPIENT'S knowledge, information and belief that, the quality of such work is in accordance with the contract and subcontracts, subject to: (1) any evaluation of such work as a functioning PROJECT upon substantial completion; (ii) the results of any subsequent tests permitted by the subcontract; and (iii) any defects or deficiencies not readily apparent upon inspection of the work; and b. For final payment, certification that the work has been performed in a satisfactory manner and in conformance with the contract. 4. Processing of all requests for payment shall be contingent upon the submission of the required documentation by the contractor and subcontractor to the CITY that fully complies with federal labor standards, uniform relocation act or any other applicable federal, state, or local statutes,rules or regulations. 5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other documents representing any accounts payable, in such timely and reasonable manner as both parties shall determine; provided, however, that in no event shall such documents be forwarded to CITY later than twenty-one (21) days after SUB-RECIPIENT'S receipt of such documents. 6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial records by the CITY as required by Title 24 CFR 85. B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim and shall approve such claim for payment following approval by the City's Community Development Department, for compliance with this Agreement and applicable HUD requirements. C. Except as provided for in Section IX and X herein, CITY shall pay all required payments against eligible project costs, as described in Section 11.13, incurred by SUB-RECIPIENT under this Agreement. VIII. ADMINISTRATION AND REPORTING REQUIREMENTS Paae 7 of 19 A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations, policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A- 133, as they relate to the acceptance and use of federal funds for the PROJECT. B. SUB-RECIPIENT shall submit all required information to show compliance with applicable laws, rules and regulations, as specified in this Agreement and shall submit to CITY a quarterly progress report no later than the 10th day of the month following the activity being reported. SUB-RECIPIENT shall comply with all reporting and other requirements as specified in Exhibit "B" attached hereto and made a part of this Agreement. C. Relocation of Tenants SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall maintain a separate relocation file for each displaced person/business for at least three years after the project has been completed or the person/business has received final relocation payments, whichever is later. Relocation costs must be paid to any tenant (residential or nonresidential) who occupies any building being acquired and is forced to move without cause. Waiver of rights to relocation costs can only be done by a single family homeowner. D. Management Plan and Operating Budget of the Facility SUB-RECIPIENT shall maintain, and keep current, a management plan and operating budget stating policies governing the operation of the facility and shall keep this plan and budget on file with the CITY. IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT A. During the implementation of the PROJECT, CITY may terminate this Agreement or may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial breach of this Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance by SUB-RECIPIENT of this Agreement. B. During the implementation of the PROJECT, the CITY may suspend payments of Grant Funds, due to use of funds in a manner unrelated to or in breach of this Agreement relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation for a claim, submission by SUB- RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its pursuit of the PROJECT. C. In the event CITY elects to terminate this Agreement or to suspend payments, for any reason stated herein above in paragraph A and B of this Section IX, it shall notify the SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5) working days in advance of any such action and establishing a time and a place for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the Page 8 of 19 CITY, the CITY may withhold payment of the Grant Funds until such time as the violation or breach is remedied. No action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds expended in violation of any of the terms of this Agreement. D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement terminates or is suspended. X. REMEDIES A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, boards and commissions from and against any and all claims, suits,judgments, costs, attorneys fees, damages or any and all other relief or liability arising out of or resulting from or through, or alleged to arise out of, any breach of this Agreement; misuse or misapplication of funds derived pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB- RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action against the CITY, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement. B. In the event of loss of approved Grant Funds for the PROJECT as a result of any violation or breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of HUD, directly or indirectly, by CITY and/or any of its agents or representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds which have previously been provided to sub-recipient pursuant to this Agreement. SUB- RECIPIENT hereby waives and releases CITY from any and all other liability pursuant to any such breach, misuse, misapplication or violation of statutes, rules or regulations. C. In the event HUD, or any other federal agency, makes any claim which would give rise to invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing; providing the full details of the alleged violation. To the extent that any such matter is not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County, Illinois. D. In addition to any remedies available to the CITY, if CITY has lost or been prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB- RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds previously disbursed or allegedly due to the SUB-RECIPIENT. XI. TIMELINESS Page 9 of 19 A. Time is of the essence of this Agreement. SUB-RECIPIENT shall meet the schedule deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve within two months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation schedule for approval by the City's Community Development staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds at CITY's discretion. Actions Date 1. Prepare Bid Specification October 1, 2013 2. Bids Solicited December 1, 2013 3. Select Contractor February 1, 2014 4. Construction Begins April 1, 2014 5. Construction Completed May 31, 2014 B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the date of this Agreement. However, in the event of any alterations or additions or of circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the Community Development Director will require additional time for completion of said expenditures, then in that case, the time of completion shall be extended by the Community Development Director by a period of time not to exceed six (6)months. C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause legitimately beyond its control, as determined by the CITY, such that it cannot complete the PROJECT within eighteen (18) months of the date of this Agreement, it shall immediately give written notice to the CITY of the anticipated delay, the reasons therefore and request an extension of time for completion of the PROJECT. CITY's Community Development Director shall consider any such request and shall make a recommendation to CITY's City Council as to whether in his sole discretion he considers such an extension to be reasonable and necessary, under the totality of circumstances to be required for completion of the PROJECT due to the particular circumstances. The CITY's City Council shall act upon the extension request and recommendation of the Community Development Director and notify the SUB-RECIPIENT whether the time extension is granted or denied, and the CITY's intention to exercise the remedies available herein, including but not limited to suspension of further payments. A revised implementation schedule shall be submitted by SUB-RECIPIENT if an extension is granted by the CITY. XII. MISCELLANEOUS PROVISIONS A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties hereto. There are no other agreements, either oral or implied, between the parties hereto regarding the subject matter hereof. Any proposed change in this Agreement shall be submitted to the other party for prior approval. No modifications, additions, deletions, or Page 10 of 19 the like, to this Agreement shall be effective unless and until such changes are executed, in writing,by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to financial assistance agreements between the CITY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with any such agreements. C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any Grant Funds or claims due or to become due hereunder, without the written approval of the CITY having first been obtained. D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations for the purpose of complying with this Agreement. E. HEADINGS - The section headings of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in construing or interpreting this Agreement. F. The terms of this Agreement shall be severable. In the event any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. G. This Agreement shall not be construed to create.a joint venture, partnership, employment or other agency relationship between the parties hereto. H. Venue for the resolution of any disputes or the enforcement of any rights between the parties hereto arising out of or in connection with the terms and provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. Page 11 of 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below. CITY OF ELGIN, an Illinois Municipal Corporation r i BY: dr , Sean R. Stegall City Manager DATE: August 28, 2013 ATTEST: KimbeO Dewis City Clerk SUB-RECIPIENT: Well Child Center 620 Wing Street; Elgin, Illinois 60123 BY: ��� '�� Trisha Roth Executive Director DATE: ATTEST: Page 12 of 19 EXHIBIT A SUB-RECIPIENT'S CDBG APPLICATION Page 13 of 19 THE:COMMUNITY DEVELOPMENT=BLOCK GRANT (CDBG)_ - .-PROPOSAL=APPLICATION FOR=.CDBG' FUNDING: ENTITLEMENT-PROGRAM FISCAL-Y EA R2 013=20 14 JUNE 1 20137HROUGHWAY;31;2014 Organization Name: Well Child Center Project Name: Target Green-HVAC Replacement,Phase II Project Address: :620 Wing Street,Elgin,:IL 601.23 Exec Director Name: Trisha Roth,MS,RD,LDN Address: 620 Wing Street,Elgin,IL 601.23 Telephone Number: 847=930 76709 Fax Number: 847-741-2413 E=Mail Address: troth @wellchildcenter.org Website(if applicable):www.welichildcenter.org 1 Employer(IRS)ID r: 23-7348349 I DUNS Number: 1097270243 Contact Name: Trisha Roth Title: Executive:Director Contact Telephone r: 847-930-6709 Contact Fax Number 847-741-2413 Contact E-Mail: troth @wellchildcenter:org Website(if applicable): www.wellchilcicenter.org PROJECT FUNDINGREQUEST 1 CDBG Funds Requested 548610.00 Funding Leveraged from other Sources 50:00 Check the category,which describes the type of funding;requested: 0 Housing C Public Facility O Infrastructure OEconomic:Development 0 Public Service O Other BRIEF PROJECT DESCRIPTION: Please provide a one-sentence statement about vour nroL-not your organiza[ion. IWe are requesting funds to replace four rooftop units in.a facility which provides vital medical and social services to approximately il20,000.1-MI individuals. 1 City of Eloin CDBG Apoiication FY.2013-2014 Aopilcation Page 14 of 32 CAPITAL PROJECTS ONLY F. Public improvements/Construction Aciivity,A pp lication Form Project Name/Title: Target Green-HVAC Replacement;Phase ll Agency Name: Well:Child'Center Agency Address: :620:.Wing'Street City: Elgin State: IL .,Zip Code: 60123 1. Proiect:Descnptiori-(Add itional sheets are on the:last pageof this documentif-:needed) a. Provide a'detailed:description of:the'facilities to be-provided or improved. ldentify=major.components:of proposed work and state .estimated:quantities`. P:Iease'See Attached.. b.:lndicate.the primary function;of,the'facilities:to:be.pro\iided_or improved: The building ewes approximately 20 000`people annually'through aervicesprovided-by:.Well Child Center.(provides;pediatric denial care and.nutrition counseling and food assistance);.Visiting Nurses Associationof'Fox.Valley-(VNA)(provides medical care to all ages), Aunt Martha's Youth Care:Services.(provides mental healthiservices),and Community:Contacts:(provides energy assistance to:families). The services:are:offered for-iow-and moderate=income:fartiilies and:uninsured,at=risk children inthe.Elgin community: The HVAC units represent:safety risks for building occupants:and leave them-susceptible to illness,<fire'or:ofher calamities. c. Readinessao Proceed: (i) Do you have an:architect/engineer under contract? 0 Yes 0 :No If,yes.please providename..TMR Engineering;!John:Mariewski,ElginSheet Metal (ii): Do you:have:preliminary:plans/drawings:completed::(If:yes,:please scan:and-attach)? Q Yes No (iii).Do.you'have project cost estimates:completed(lf_yes,_pieasescan and attach)? Q Yes 0 No .(using:Davis Bacon Wage Rate'and LaborStandards) Please note that any:costs incurred priortoxhe,award and environmental review,process cannot.be reimbursed to the:applicant. d. Provide evidence ofsite control. :(Please scan and:attach) Copy:of deed. If property is not.owned.provide a copy:of the lease. :Agreement.and:letter frorn ownerapproving proposed work. City of Eigin:CDBG Application FY 2013=2075 Application Page 15 of 32 CAPITAL-PROJECTS ONLY -Project Location: .a. Project Address/Location: (Scan and attach photographs) 620 WingStreet,-Eigin,.IL 60564 Census Tract(s): 8510 Block Group(s): 2 b. Indicate:if the_project is located in,orwill have any impact on;:the-following: (Please-indicate Yes or No) (i) :Dayou have an architect/engineer-under contract? @) Yes 0 No If.yes,explain: While not under"contract;Elgin:SheetMetal is_providing required information/estimates. TMR Engineering :conducted the:analysis. (ii) Designated Wetlands Area: O Yes No If yes;explain: (iii) Land Use/Zoning Charge: Q Yes 0 No If,yes;explain: .(iv) Environmental Hazards: v Yes No If-yes,explain.: c. Provide a time line for the project and current status of.project-progression: Construction Bid Period: Start.Date: October 2013 Completion.Date: October.2013 Status: 'Once funding is secured,-we are prepared to begin the project. 13 :;P.rojeet:Ben efrc .(Additionahsheetsat-...the,end.:ofthe:document:) a. Describe the exisiing:problems or conditions to be corrected by the proposed activity: Identi y:the:persons affected:by these conditions. Explain how.the:project benefits low and moderate incomepeople. Please.see:attached. b.-Describe_in quantifiable terms the goals to be.achieved.by.your project during the proposed funding period,.and how.the recipients of your services-will be benefited orchanged. The goal of the:project is to make the:building safer and more energy efficient,and to lower operating costs at Well Child Center.This-will .be accom.plished:byreplacing_the fourpoor:functioning HVAC units with four new energy efficient units. The:new units will reduce energy costs and.eliminate risks to occupants. See attachment for projected savings. .City of Elain CDBG Application-FY 201113-2014 Application Page 16 o132 CAPITAL PROlECTSONL"Y Rroject Budget; OTHER NON j OTHER FEDERAL ACTIVITY CDBG F..UNDS .; ' TOTAL FEDERAL-FUNDS :FUNDS Acquisition Costs:: Land 1 Existing structures I Other acquisition costs Site Work.(not:in construction::cont ract) IDern6liticin/dearance j Other site costs Construction/Project Improvement Costs: New construction I Rehabilitation 1 $45;610:001 I $45,610.00 Performance'bond:premium. 1 Construction continency I 1 10ther 1'Architectural and�Engineenng Architect fees Engineering fees. 1 $3;000.001 $3,000.00 Other A&E fees j Other'OwnerCosts (Appraisal fees I survey Soil boring/environmental/LBP evaluation 1Tap fees and impact fees 1 (Permitting fees 1 !Legal fees 1 $200.001 $200.00 Other I f MiscellaneousCosts Developerfees i Project reserves Relocation costs Project;Administration&°Management Costs :- Marketing/management i Operating i Taxes I Insurance I I 1 10ther I GRANDTOTALS $48,610:001 $200:00 $48,810.00 I City of Elgin CDBG Application FY 2013-2014 Application Page 17 of 32 CAPITAL PROJECTS ONLY 1 --CAPITAL"PROCUREMENT:GUIDELINES FOR PRIVATE°NON_P.ROF,IL_CONSTRUCTIONTR07ECTS = All construction contracts in excess of 52,000 will be subject to federal Davis-Bacon Wage Rates and Labor Standards provisions. A schedule of current prevailing wage rates and fringe benefits is available:at the Illinois Department of tabor at www.state.il.us\aaencv\idol\rates\evenmo\kane9999.htm. $25;000—$99,999 Projects over$25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. =Federal requirements for Davis-Bacon and•Minority and Women Business Enterprise Participation(MBE/WBE)compliance will be applicable. Federal Section and City of Elgin Minority Workforce Requirements are not applicable forcontracts under 5100,000. The:lowest qualified bid representing the complete scope of workfrom a QUALIFIED CONTRACTOR will be.considered. :$100,000:+ Projects:over$100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis-`Bacon and Minority and Women Business Enterprise Participation MBE/MBE)compliance will be applicable. Federal Section 3 and City.of Elgin.Minority.Workforce Requirements will be applicable for contracts over$100,000. Bond Requirement-100WPayment.and'Performance Bonds. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. City of Elgin CDBG Application FY 2013-2014. Application Page IS of 32 �. ;�RROJECE61GIBILTY.SECTION: '. ''A. This project is located in 8,510 Census:Tract(s) (identify tract by number) (website-Factfinder.census.gov B. This projectmeets:at least ONE of the HUD:nationalobjectives.fsted below.(please check all applicable; discussion and definitions available on page 5 of the packet): O 1.Benefitslow/moderate income individuals/households O2. Addresses theprevention:or elimination of slums or blight O 3. Meets a particularly urgent community development need C. Checkall statements that describe HOW this.project:or,activity<meets:one of the National Objectives:above: 0 UM Area Benefit.the:project meets the identified needs of UM income persons residing in :an area.where:at least 5I%of those residents are UM income:persons. The-benefits of this type of activity are available to.all persons in the area'regardless.of income. Examples: i streetmprove.ments, water/sewer lines,.neighborhood facilities,facade improvements'in neighborhood commercial districts. O .UM:Limited Clientele::the project benefits a specific:group.of people (rather.than:all the residents in a :particular area)-at least 51% of whom are :L/M. income persons. The following groups are presumed to be:UM: abused children, elderly persons, battered spouses, homeless, handicapped; illiterate persons. Examples: construction of a senior center,:public services for the homeless;meals:on wheels for elderly,construction:of job training facilities.for.the.handicapped. OUM Housing: the:project adds or improves permanent residential structures that will be occupied by L/M income househoids upon completion, Housing:can be:either owner or renter.occupied units.in either one family or multi-family structures. Rental units.for UM income persons<must be occupied at affordable rents. Exarimples,: acquisition of property :for permanent housing,: rehabilitation of. permanent housing, conversion of non- residential structuresinto permanent housing. OUMJobs:::the project creates orretains permanent jobs,atleast51%:of which are taken by UM:income persons or considered.to.be available to UM income persons. Examples: loans to pay for the expansion.of afactory�, assistance-to a.business which has.publicly announced.its intention:to-close w/resultant loss ofjobs,.a majority of which are held:by L/ M persons. OMicro-Enterprise Assistance. the:project assists:in.the establishment of.a micro-enterprise or assists:personsdeveloping.a:niicro-enterprise. (A micro-enterprise is defined as having five or fewer employees, one or more:of whom owns the business.) This activity:must benefit low/moderate income.persons,:.area orjobs:as defined in previous sections. OSlum or.Biighted Area:the project is in a designated slum/blight area and the result of this project addresses one or more the.conditions that qualified the area. 0 Spot.Blight. the.project.will:preventor:elirminate.specific conditions of blight or physical decay outside,a slum area. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to extent necessary to eliminate conditioned detrimental to public health and safety. Examples historic preservation of.a:public facility threatening:public safety,demolition of a deteriorated,abandoned building. City of Elgin CDBG Application FY 2013-2014 Application Page 19 of 32 D. Project Category(check.one): 0 Acquisition.of Real Property ODisposition-of Real Property OPublic Facilities and Improvements(e.g.,homeless.shelter,water and sewer.facilities,flood .and drainage improvements,fire.protection:facil ities/equ i pment,community,senior and health centers,.parking,streets,-curbs,.gutters and sidewalks,parks.and playgrounds.) OPrivately-Owned Utilities OPublic-Service.(i.e.,a>new service or an increase in the level of service ORelocation Payments and Assistance to.Displaced Persons 0 Removal of Architectural Barriers,Handicapped Accessibility 0 Housing Rehabilitation OHistoric Preservation 0 Commercial or Industrial`Rehabilitation,-including facade improvements and corrections .of code violations. OSpecial Economic Development or assistance to micro-enterprises City ofElgin CD"nG Application FY.20 i 3-2014 Application Page 20 of 32 3 IMPACT,ON APPLICABLE GOALS, NEEDS,AND"OBJECTI.1/E5 The Five-Year Consolidated Plan identifies.both-priority needs in the community.and strategies to address these needs. The :need for your proposed project will:be determined:by identifying howthe.project impacts upon the adopted Consolidated Plan Priority Needs. Therefore;:applications:should:provide:a clear explanation of how the:project,impacts upon the.adopted Consolidated Plan :Priority.Needs..Greater consideration will be given to projects that provide a clear.description of the project with supporting data.and methodology of how the project will meet the.Consolidated Plan Priority Needs. Please identify the category and activity applicable to>your proposal,using that table as your guide: Example: 'Public-Service Activity: 'Rental Reimbursement OAcquisition ofReal'Property -Activity: OInfrastructure Activity: O :Affordable Housing. Activity: :Public Servide Activity: Safe,efficient building O 'Planning&Capacity Building Activity: The City.of Elgin:has identified ten strategic goals to reflect the City's ongoing commitment to the community. Greater consideration will be:givemto projects:.that.provide a clear description of the project with.supporting data and methodology of how the project will meet the City's strategic goals. . Please identify ALL the categories:applicable.to your.proposal: O A Safe Community 0 Quality Housing O. Neighborhood_Vitality' 0. River as a Resource 0 .Economic Growth.and.DiversifiedTaz Base O Alive Downtown 0 Recreational,Leisure.and Cultural Opportunities for all Citizens 0 Financially Stable City Government OAcquisition of:Real Property C Diverse Management Staff PROPOSED PROJECT ACCOMPLISHMENTS Please briefly describe proposed accomplishments)if funding is awarded: (Accomplishments must be described in:terms of households:served,,people served,:businesses created, housing units created,jobs created.:or public facilities undertaken. Example: This program Will serve'485 LMI individuals, this program Will create.25:jobs,etc.) The.project:wil1:make.the.:building:safer(and more efficient)forthe 20,000 LMI clients who utilize the health and social services provided within the.facility. Please answer the followina:guestions: A. What is the total estimated number of persons to be served by this project? 120,000 i B. What is.the total estimated number of LMl persons.to'be served bythis project? 20,000 C. What is the anticipated percentage of LMl persons to be served by this project? 100°ro City of Elgin CDBG Application 2013-2014 Application Page 21 of 32 A. ACTIViTY-DESCRIPTION: Please answer the following questions in the spce provided. A. :Provide:a-detailed description of the proposed activity including ow the activity will address the community need you have indicated. Identify whether the activity is new,ongoing,or expanded from previous years. Our Target.Green-Phase_11 project Will replace the:fouraged rooftop HVAC units at Well Child Center with four new units. In addition,we plan:to.relocate a.thermostat,reconfigure:air distribution:and balance airflow. This-project will reduce safety and health risks for 20,000 LM1 clients and improve the efficiency of the building. I I B. Identify who will:benefitfromahe proposed activity(e.g., homeless,youth, seniors,disabled,et cetera). If designed to benefit persons of L/M-income, describe the process you.will use to identify these:persons and:ensure that the activity meets this objective. (An LMI certification form is included in the RFP Packet). (The.project will benefitahe.20,0000:LMI clients:who.use the Well Child'.Centerfacility. Peo Die.of.all ages and races in-need of medical and social services utilize the services offered. The families served.by Well Child Center and its collaborative partners in the:building are Iiving.:at.or.below 185%:of:thefederal.poverty level. Approximately 75%reside-in the Elgin.community. The federal govemment has designated the.geographic area.served by the building as a Medically.Underserved Area.(MUA).Our local school district(U-46)characterizes:52%of the.children enrolled (2011-201.2)as.low income. Well Child Center proactively' collects;monitors and maintains demographic information using data recorded'in patient:records.We review reports.quarteriy, monitoring data for compliance 1with program objectives, emerging trends and service :efficiency. I C. Identify the accomplishments you intend to achieve with this:activity. Provide an activity time-frame/schedule(include start,completion dates,.and other significant stages). Piease note.that the fiscal year does not start until June!,2013. The outcomes of our Target.Green project-are to create a safe environment for LMI clients,reduce costs,increase productivity, and esson our.carbon footprint.:By replacing our under-performing system;we can achieve these goals with•.yoursupport..But the .real need for:these improvements stems from the community we serve. Despite signs of an economic recovery, lunderserved.families in-the Elgin community have been hit hard by the recession. As:a result, many have lost their health insurance.These families:turn to the critical services provided by the agencies in the Well Child Center--facility, straining our resources as we:attempt to:shoulder their care. The Well Child Center.facility serves.20,000 underserved people annually! through health and social services provided by the#oliowing agencies:WelFChild Center-pediatric dental care and nutritioni counseling/food assistance;Visiting Nurses Association (VNA) --medical care to all ages; Aunt Martha's Youth Care Services—! mental health services;Community.Contacts—energy assistance.This facility provides"one-stop shopping"for clients,many ofl whom have.limited:transoortation.This project is the driver to reduce energy costs so that we can expand services to meet this lunprecedented need and provide these services in.a safe environment. I � City of Elgin CDBG Application FY 2013-2015 Application Page 22 of 32 3 ORGANIZATIONAL CAPACITY = Please:answer the:following questions:in-thespce provided.. A. Provide:.a6:ovecview:of:your.organization:including.length;of time:in existence. Attach a:1ist.of current officers and board members:with:terms Since.its establishment.in 9.969;Well Child.Center(.WCC)has.beengrounded in one primary goal=to:create:and maintain broad- based..community:partnerships to help :all :children :thrive, and. o.: build,;strengthen,:and::sustain individual, fami.iy,and nsfhe:core Vision of our rganization.:We are.commi community:life.Tfis:goal rena o tted'to improving the:lives.of.children and. farilies through education,counseling,andservices inthe areas of nutrition%and:oral health.The:Well Child Center;serves:El-gin- area::.families and children::through two.primary programs, both;dedicated to the neediest'children:in our community.The Supplemental`Nutrition:Programfor=:Women,:Infants:and.Children (W1C):Provides nutritional in formation:and supplemental food to pregnant and postpartum-:women,:and:to the,pa rents of young:children>ensuring thatcnildren:stay healthy and that farnilies:are exposed to:the fundamentals of good nutrition The::Pediatric Dental Program:serves>children who would otherwise not be:seeri'by:a-:dentist.due.to°.their families'financial limitations.Since.our:founding,we:;have:been::successfui in not:only sustaining our organization,but expanding:its:reach to more children each:year::In.2000,we purchased the 22,500 square-foot buidding 1ocated.at 620 Wing:Street in Elgin::.With funding from;charitable::foundations and-„private donations,:the former factory was transformed into a home for health:a rid.social:services:agencies.The.:201000 people served.:annuallybyWell Child Centerand.`its collaborative,par hers inthe facility are lying at orbelow':185%pf the federal poverty level. B. Describe:your organization':s expe-ience;:in successfully<conductingAhis-type<of:activity. Identify any skills,:current "services,or:special accomplishrnents.thatdemon”strate,yourcapacity:forsuccess. Over the past_two.:years;:we have,:increased the:qualityof.and access:to healthcare.for underserved families in the.Elgin area by successfully implementing the following projects and activities. .1.We integrated the latest technology byupdating our radiology:process''to:a:.digital imaging system:and our manual patient chart system to:an electronic.patient record:This has:enhanced:'our.quality,of care,:made:diagnosis.and treatment:more efficient, made workflow more streamlined, and strengthened our capacity to serve. 2.:Working:with the Illinois Children's Healthcare Foundation; we:are::in the planning stages of potentially adding.:afourth loperatory. This:requires working with contractors::and:suppiiers to:bdiid out-and:redesign space,.purchase equipment,and negoti ate:costs.This operatory wiiil6allow us to:meet unprecedented;demand:for services. .C. Identify the:person(s) responsible for program.and:financial management of.the.:activity. Identify:all other,persons. involved:in:thisactivity.noting,whetherthese positions are current-or new,:pending this award. (Trisha Roth,. MS, RD, LDN=Executive Director, Well Child Center IMs. Roth .has :been employed by Well "Child :Center :for .25 .years, serving as the Assistant :Executive Director and Coordinator of the WIC ;program before being :promoted to 'Executive Director in 2005. Ms. Roth isi (responsible for developing, .executing and managing ..the organization's strategic initiatives and :financial ,objectives. Under her 'leadership, :Well :Child 'Center has successfully :implemented the projects identified in Section 5b. of this :proposal as well as many grant funded projects: City of Elgin CDBG Application FY 2013-2014 Application Page 23 of 32 D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. IThe.Well Child Center facility serves.20,000-people annually-through services provided by Well-Child Center,and the following) (building tenants: Visiting`Nurses Association of Fox Valley(VNA)(provides.medicaI care to.all ages),Aunt Martha's Youth Care, !Services (provides mental health services), and Community Contacts (provides energy assistance to families).1 Our success would not be possible without community involvement and the support of our partners, who .ensure that underserved children receive primary healthcare.and family case management services.These key collaborative partners, including Visiting Nurses Association, Kane County Health Department, the network of school nurses, Aunt Martha's,.and United Way,serve as a bridge between the families we serve and Well Child Center.It is through the support of these partners, that we are able to work toward fulfilling our mission. Our Target Green .project.partners include a.commitment from the Illinois Clean Energy Community Foundation,and we are requesting support for the project from ComEd, the Kane County Riverboat Fund and the Kane County Community ,Development Fund. .E. Demonstrate that the proposed.activity is economically feasible and can be implemented in a timely cost effective manner within the proposed program year. IOur.project is sensitive to.the operation of the facility,considerate of the organization's capital improvement budget,and seeks fl to maximize the remaining useful service life of the existing equipment. It has been divided into independent phases which; can be broken down further to replace-individual units. However,the independent.Dhases (grouped.as they are)'have:been designed with cost:effectiveness as a.primary consideration. These phases are ready to move forward separately as each becomes:funded. I 1 I i i I I F. Oftentimes 'projects that receive.an award of CDBG funding are actually awarded less than.the:amount.originally requested. This:requires the.submission of a revised budget and:a.description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. Our.project has been divided into independent phases which can be broken down further to replace individual units. However,! the inclepenclentphases(grouped as they°are) have been designed with cost effectiveness as a primary consideration. These Phases are readyto:moveforward separately as each becomes funded. II I I i I ! i I i I i 1 City of Eigin CDBG Application FY 2013-201 , Application Page 24 of 32 -.6.,'FINANCIAL The City encourages CDBG fundsto:.be utilized_as gap:funding. A.gap is defined as the:amount.offunding necessary to run a:program after all other funding.sources-have been identified,thus leveraging is very important in-the application :process. ACTIVITY-BUDGET Please answer the following questions in the space provided'. You may:reference.and.attach an additional page if necessary. :A. Complete.the:Budget 5ummary.chart..'IVlore detailed budgets may be.scanned and attached(and are.strongl.y: recommended) in:support of the.proposal. B. Identify:sources of leveraged funding for this activity. :Include the status:of these funds(i.e.cash on hand, grants received,.planned fund-raising,.etc.)...kan and attach copies of funding commitment letters or other evidence of funding support'. C. leverage-:Cons.ideration will:begiven to the amount of non-CDBG funds committed to.the project. IBUDGET:SUMMARY Catgory Breakdown CDBG' .. Leverage Funds y, Source�undseraged Total Funds 1. � 1m = w Personnel' Contractual Services $48610.00 I $48010:00 (Specify Rent and Utilities Communications `Travel f I Other(Specify) (Specify) i i t I i I I I TOTALS $48610.00 I - i (N OTE1HP lease;complete Bu dget>Detail_Chart on page;26 ifr.pe rsonnel costs! i jare:indudedin your,proposal J Grand Totals $48610:00 City of Elgin CDBG Application FY.2013-2014 Application Page 25 of 32. r' (BUDGET DETAIL This section provides back-up for each line item shown in the Budget Summary Chart. Please make certain this detailed breakdown is consistent with the Program Budget. Round up to the:nearest hundred. Please Note: Ajob description for each person much be provided. A Note:about.theStaff/Salary Breakdown: Please show all proposed staff.positions funded with CDBG funds that relate to the proposed activity. If-multiple staff members have the same position/title,list separately(For example: Counselor, 1,Counselor 2). Use the:additional space at the end of this document-if necessary. You must submit iob descriptions with you r.a ppli cation for each position title:identified below. --F gm P.osmonaTr'tle 3 — >AnnualSalary , _ x ion this CDBG Cost Requested k zs — ,_ hproposed pgsit<on Benefrts ala S EM -�-�---��€. '�.�•���'�����- �.-�, �. ��`�-��.�, 4� �,��-� �,�� Pro��Program ���from cDBG �„°' IN/A I I IXI I_ I L IXi = 1 I Xi I— I I XI = 1 iXi I= XI I= IX I= A. Oftentimes or that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised.budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight:how that would affect the scope of services you are.proposing. Our project is sensitive to:the.operation of the facility,considerate of the:organization's capital improvement budget,.and seeks to maximize the remaining useful service life of the existing equipment. It has been divided into independent phases which can be broken.down further to replace individual units. However,the independent phases (grouped as they are) have been designed with cost effectiveness as a primary consideration. These phases are ready to move forward:separately as each becomes funded. I i i i I I � I ( I i i i I City of Gain CDBG Application FY 2013-2014 Application Paae 26 of 32 .: s ArpIHRESHM CERTIFICA-no ' In order for your application to be accepted,in addition to the.application itself,your organization must submit the following items to the City of Elgin Community:Development Department n6:laterthan':5:00 PM onERIDAY;DECEMBER 14,2012. An:original application with all questions.completed.:(single.sided, not bound) of the completed application. (Only the original must include the:requested support documents.such as the articles of.incorporation and the.current list of your Board of Directors.) O The following. you have:not:submitted an application in the last 'two.years OR if the:information has changed) O Articles of Incorporation 0 :Articles of Incorporation CCurrent List of Board of.Directors OCertified Organization.Aud`iit/Financial Statements:of most recent.year A. Copyof..OMB A-133 Audit(Required if:$300,000 in aggregate Federal funds expended);or B. Financial:statements audited by a:CPA`.(only if not:qualified for:A7133,).or C. Profit-and.Loss Statementfor most-recently completed fiscal year and General Ledger:printout.(on ly.first time applicants or those who do not meet above criteria may submit). O IRS201(c)Q).Designation Letter*(Pending:letters:will not be accepted) CurrentTiscal Year Agency Budget,including all funding sources .0 Job Descriptions.perbudget.detail. 0 An:Executed Statement of Applicant Form. OAn.fxecutedSignature Authorization.Form. OConflict of Interest Disclosure Form. I hereby confirm that,this.packet contains all materials:required. Trisha Roth (SL ., City.of Elgin CDBG Application FY 2013-2014 Application Page 27 of 32 �-� �� � ��� C�51GfVR7URE r3itHDRIZ�,TIdPfSFORM -� 7.�,�4— -� The Board of Directors of Well Child Center does hereby resolve that on December i 2,.2012 the Board reviewed the Application for Community Development Block Grant Funds to be submitted to the.City.of Elgin:Community Development-Department for funding consideration for the fiscal year 2013=2014 and in a proper motion and vote approved this application for submission. The Board-further certifies that the organization making this application has complied with all applicable laws.and regulations pertaining to the application and is a non-profit organization tax-exempt and incorporated in the State of Illinois. WelfChild Center (Name of organization requesting CDBG funds) hereby proposes to provide the services or project identified in the Scope of Services in accordance with this application for Community Development Block Grant Funds. if this.application is approved and this organization receives CDBG funding from theCity of Elgin;this organization agrees.to.adhere to all relevant Federal, State and local:regulations and other assurances as required:by the City. Furthermore_as the duty authorized representative of the organization,I certify.that the organization is:fully capable of fulfilling:its obligation under this application as stated herein. I further certifythatthis application and:the:information contained herein are-true,correct and complete. I also authorize the following person(s)to have signatory authority regarding this grant: Executive Director Name Title Name Title r � f` ; - Presicient[Board of Directors(or other authorized person) December 12,2012 Date j PENALTY FOR..FALSE:'©R FRAUDULENT STATEMENT 1 i U.S.Code Trtie::18,5ection.1001,:provides.that a.fine:of:up to:$10 000 orimprisonmentfora I j period.notao exceed five years,or.both,shall be.the-penalty.for-willful-misrepresentation j and:the making of false,fictitious.statements,'knowing same to.be false. t I City of Eigin CDBG Application FY 2013-2014 Apoiicarion Page 30 pf 32 CONFLICT ORNTEREST The standards in OMB.CircularA=110,Subpart C,:provide:thatno employee,officer, or:agent shall participate in the.selection,award, or administration of a contract-supported'by:Federal:funds if a real or apparent conflict of interest would be involved..Such a conflict would :arise when an employee, officer,or agent,any member of his or:her immediate family,:his:or her:partner, or:an organization which employs oris:about to employ:any of.the:parties indicated herein,:has:a.financial or other interest in the firm selected:foran.award. The CDBG regulations:at.:24:CFR:570611 and HOME:regulations at.24CFR 92.356.provide that no:person who is an employee,agent, consultant;.officer,:or.elected:official or:appointed official of the recipient:or:subrecipientthatare receiving CDBG.or HOME funds and(1) who exercises or has exercised any:functions or responsibilities with respect•to activities assisted with CDBG funds;or (2) who is in a :position to participate in a decision-making.process or gain inside information with regard to these.:activities, may obtain.a financial interest:frorn a CDBG--assisted or.HOME-assisted activity„or have::any interest in any contract;subcontract, or agreement with respect thereto,or the°proceeds there under,either forthemseives-or those with whom they:have family.or:business ties;during their tenure or for one(1)year thereafter. A disclosure of the nature of any,perceived or actual conflict:mustbe:made priorto.the execution.of agreements utilizing.CDBG or HOME. IF NO CONFLICT EXISTS;COMPLETETHE FOLLOWING: OI certify that no conflict of interest exists:between the City:of Elgin and(name.of organization) Well Child Center _ I certify that notonflict of interestexists:between the subcontractors of the(name of organization) Well Child Center .IF A POTENTIAL CONFLICT EXISTS,COMPLETETHE;FOLLOWING: :O. 1 certify that a.potential,conflict of interest may exists.between:the City of Elgin and(name of organization) 0 l certify:that a potential conflict of interest may exist between :(name of subcontractor) .and(name of organization. Describe the nature.of.the.conflict of interest.below. Identifythe"inclividuali.employmentand the conflict-or potential conflict,and their.affiliation with your organization. 1.2/12/2012 Signature of Authorized Agency Official and.Date City of Elgin CDBG Application:FY 2013-2014 Application Page 31 of 32 Well Child Center Target Green.HVAC Replacement,Phase Il Attachment-Question Ia. Ia. Project Description With.energy.costs doubling and.an unprecedented demand for services rendered at the Well Child Center:(WCC)facility;Executive Director Trisha.Roth initiated:an.analysis.of the mechanical(HVAC) services at the Well Child Center facility at 620 Wing St._ Eiain,IL to:determine how WCC could reduce operatinaenergy.costs.reduce safety risks, and lesson our carbon:footprint. The.buildina. owned and operated by Well Child Center.:1s-an:.approximate.22.500:sf. single story building which serves 20.000 LMl.people annually. TMREngineering::was hired.in.July:201.1 to conduct the analysis. TMR's findinas:.indicated that the 10 rooftop HVAC units(10-20years old)are functioning with an:operating.efficiency ofbemeen-4 and 5.33 EER(compared to 8 EER when new).The-specific operating efficiency by unit is included in the attached TMR.report. While:the 60:tons of cooling capacity seems adequate.the oldest units create safety risks and-are nearing the end of their service life. In addition.. some of the thernnostats;are placed.in areas.that are unoccupied or not in"close proximity".ofthe areas most impacted`by temperature fluctuations. There-is.also evidence:to suagest-thatthe numerous adjustments to.the supply air distribution since the:building was ori`_inally designed:have.caused airflow imbalances which result in discomfort and.premature:aging.of the system. TMR.determined'.that the most cost-effective solution.is replacement of the aged rooftop units.in three:independent:phases. The recommendations are sensitive to.the operation of the facility,considerate ofthe facility's capital improvement budgeL.and seek to maximize the remaining.useful service life.of the existing equipment. WCC is seeking your generous support-for Target Green-HVAC.Replacement. Phase II, our project to replace four HVAC units-with.four new high efficiency packaged.air-cooled.DX RTU's. We feel.thisphase of the project is the most critical element-of a safe and productive faciliri'for 20.000 LMI clients. and provides for cost savings which can be redistributed into patient care. Phase l and Phase.Ill.recommendations are outlined.in the.attached TNIR report. .Phase I is fully funded. In addition'to HVAC replacement. WCC has secured partial.funding to update lighting throughout the building-and-train personnel in.green buildingpractices. Phase.II..Recommendati ons 1. Replace RTUs 4, ..and 6.and]0 with.new high efficiency packaged air cooled DX RTUs similar to Trane Precedent series. Units shall have: • I-li6h Efficiency(12.5tol2.8EER) Scroll Compressors • Variable speed ECM motors Economizer controls for energy savings Horgas reheat for energy savin2s:durihLy dehumidification mode o UVCLi.ghfin,df6r air sterilization to improve mprove indoor air quality. Field.installed CO2 scrisomto:monitor.CO2:levels-and adjust outside air ventilation levels to match-demand. iDuring periods.of lower.occupancy, outsIde:aIr flowwIl I be reduced. ® Curb.adapters lo tran.s i.ti on.new unit footprint to th e existing roof curbs to prevent re- roofina 2. RTU 10:should beJncrcasOd::In size iand minor'.ductwork modifications should occur to group adjacent interior spaces.onto this interior:zone unit. Some�areas currently served bTU 4and RTU 6 will be:taken:.away.and;these units may be.able to.be downsized when-replaced depending on Ahe final oad:calculations. 3. Relocate.thermostat:f6rRTU 4 to a.-locdtion,that m or&adeq uately:measures the average:zone loads. 4. Rebalance,dirflowsAo,individual rooms based.on:the enLineers.detalied load calculation. The system should.be:designed by a licensed professional encrineer to protect the agency's y investment and insure that:the:,system is fully code compliant and properly appl ied. Well Child Center Taraet:Green HVAC Replacement,Phase H Attachment=Question 3a. 3a. Project Benefits -There are several benefits to our Target-Green=Phase l.project: Safer buildima-for 20,000 underserved clients who depend on.the:services:provided by Well Child Center(provides pediatric dental care and nutrition counseling:and food assistance),Visiting Nurses Association of.:fox Valley(VNA)(provides medical care to all ages), Aunt Martha's Youth Care Sery ices:(provides mental health sery ices), and.Community Contacts(provides enerav assistance to families).The 20,000 people served annually by Well Child-Center and its collaborative:partners.in-the facility are living at or below 1'85%of the.federal:poverty level. Lower utility costs which will be redistributed into patient-care. Reduce our carbon footprint. • The project creates opportunity by allowing:the vendor to sustain its workforce or pull an employee(s)from unemployment to complete this work. Please see the attached Economic and Emiiromnental Summaries. Application Notes: a While we do.nothavc"Ieveraaed funds"per se,we have secured funding for Phase I:(of 11:1)and partial funding to replace current 1i-rting with:ener y efficient lighting. We continue to solicit funds:from other sources(Corn Ed, Kane Co.Riverboat and Kane Co.CDBG)to complete the .entire Target Green project. The project.budget on.page 1.7 of the application includes the 5200 permit fee. i?arce; 17t i t-ag{1.021 F.Lt l\'MT I.CP?TLD COTti�Ii-9 Iit>�lLTH REF RR ii:Jk,.« TdCC;dt � iiLt!!}: cu.rid ttb an u,3.ot� (EX AS ljt SC 1'v 13C3C 2t itSTtt)59 :�?) °- _ - � a t.zU!\i'JNC'r S7- ELGIN 11.60123 0 rT.(iT4 11.601-2 i FLGIN CITY iiun:ajla� - C•.di._: i _i�l_G.\.Zt(3I_Lk.E,c:"04 school Libair: Gr1i €3ORD N I It3RAR SSii. .SiteControl i?roperty.Card'for Well'Cnild Center;:62O.Wing St. Elgin, IL 60123 Well Child Centel` Fundin Siiul•ces fuiidillt;Sources Progi'aItl/Ptoiecl Dale;5u61nitted. Airluuitt,ileluesled 515tiis Awaid Amount D.,Le ilec'd Alfred Bersted Fouitd<'itiun - Capacty-Dental 9/13/2012 S - 25,000 Recd: S io.00u 12/11./2012 Capaclty-O] ntal 4/1/2011 $ 25;000 Rec'il. 5 25;000 Capacity-Dental 6/.1/2010 5. 25,000 Recd $ 25;000 American Dental Association First Tooth Visit 4/J 6/2012 5,000 Pending _First loons Visit 7/11/2011 $ 5;(10(1 Rec'd _ $ 5,000 First'1'ooth Visit _ 9/13/2010, S000 Rec'il� $ 51000 BOlhlchent tutheian Church Flrsl;tooth Vlslt _ _ 5/4/2012 $ 1;000 Pending Capadty-Dental 3/11/2011 $ 3,000 Recd $ 500 .6/20/2011 Blowitz•Ridgeway roundatiun 1:451 loath Visit 1/1/2011 $ .. 15,000 Rec'd $10,000-$2,500 Supi. 4/2.0/2011 and 9/15/2011 Comliassioii Foundation GeneinI Operating 11/2/2012 S- 750 Recd $ 750 First IoothVlsii - 5 2,500 Recd $. 500 CVS Coremark OpeninFa flour _ 50000 Declined CPS Foundation fiist Tooth Visit _9/30/2012 S. . 10,000 Recd $ 10,000 12/7/2012 1.01 Feb-1]./ — __— Capacity-Dental _ ^—,J Pioposal Mar-11 $ 1U;0011 Reed $. -10,000 6/17/2011 _ Elgin 001101 Club _ --- -_ ..Reed :5 - 500 12/13/201.1 Elgin United Way —_First Tooth Visit 1/1.2/2012.. $ 40,000 Pending _i Flisttoothvisit 1/IU/2010 --- - $ 40,000 Elgin CDBG --_HVAC Replacement 12/10/2011 _ $ 52,100 _Approved Parking Lot 12/10/2010 __$ 64,7001 Recd 5 64,700 Fidditer Club First 1'00th Visit 10/10/2011 5 .2,500 Peildirig First rood,Visit 10/10/2010 5. 2,soci Recd _$ 750 5/15/2011 Guidon Flesch _ _ Dental Iloiire 10/1/2011 $ 2,500 Pending Grand Victoria Foundation Genertil Opelating — 1/11/2011. 5 __— 25,000 Recd $25,000/3-years Grant liealthcare Foundation Dental 7/11/2011 $ 10,000 Declined Grace Bersted _ Ifxpanding Access-First 1_ooth Visit _ 9/11/2011 _ $ 25;000 Recd $ 15,000 1/15/2012 tlofferFoundation Access to care ^� 4/12/2012 $ 10;000 Pending_ Illinois Chlldren's lica411car0 Foundation Dental Home 10/10/2010 $ 64,500 lieed $64;500 1/27j (11 I III.Clean Eirergy Comm.Foundation_ Energy Efficient up,razles 9/20/2011 $ 14,942 Withdrew Illinois State Dental Society Forindadoir Capacity-Dental 5/11/2011 $ 5,000 Recd $ 5200 8/15/2011 _ I(ane Com ty Development Fund IiVAC Replacement 12/10/2011 $ 52,100 — Declined I I i Parking Lot 12/10/2010 $ 64,700 Declined. i kan6 c666ty RivF,rboat Fuiid. ..�. - � ��,HVACge laceiitent .; 14102011 $ � .��fi4;100 ;;Declined;. ._ Parkin Lot 1211012010 ... ;700 :.::Declined•' .. .. j McNeil Foundation - j St Charles Kiwanis . Dental Home 8/11/2011 $ 1;500 Pestling Pediatric Dental:: 8/10/2010 $ 1;500 Recd $. 1 500 7/1/2011 Seigle Family Foundation Capacity-Dental $ 10,000 Recd $ 10;000 Uiilted.Way of Ceiitial Kaiie County First.Tooth Visi4-: <: 2/12/2012 $ x:5,000 .,.:IPendi66. VJIC. . 2/12/2012 $ 4,000 `:Pending ;' First Too(h.Visl[/. 2/11/2011 $ 5,000 Recd ::: $,3500 and$1,500 5/15J2011 and 12/15/2011 WIC 2/11/2011 $. 4'000 Recd $2;000aiid:52,000 6/15/2011 and 12/15/2011 VNA Foundation First i6oth Visit 1/11/2011 $. 20;000 -$ 20,000 Walmart Foundation: ::. flist:Tooth Visil 9/15/2011 $ 25:000 -:Declined>' Wisdom Founclatlon Capacity-Dental .. 5/11/2011 1$- 10;000 Pefiding: , j i ,i 1 I j i i I I I i I WELL CHILD CENTER BUDGET FY 12-13 DENTAL ITOrAL TOTAL I PROGRAM WIC PROGRAM 1 PROGRAMS BUILDING I ADMINISTRATION AGENCY INCOME I _ _ _.. tions Income $5 000 $0 $5,000 $0 $0 $5,000 14010 Coiitribu .. . � � . _ i � 4020 • United Way Contributions , 35,000 ' 2;000 37,000 I 0 I 0 37,000 4050 Medicaid 530,500 63;000' 593,500 0; 0 593 500 __....... L ._._. .. 1325,0001.. .. .. _. 4110 Gr ants 125,0001 0 i 125;000 ..... 0 10;0001. 135,000 14060 . WIC 0 1 325,000. 1 0 0 1 325 416 Interest Income 0! 0 0 0 1,200 1;200 4170 Program Fees 4,500 0 4,500 0 I 0 4 500 I__.. �... 190,000 14180 Rental Income 0 0 0 .. 190,000 0 , 4190 Reunbursed Expenses 0 0 p 0 0 0 TOTAL INCOME $700 ,000 $1;390,000 $2;090,000' $190,000 $11;2001 $2,291,200 i EXPENSE _ X110 r 2,100 $1,028,200 $1,340;300! $30,600 $6 000 $1,344,000 Direct Labor � $31 -- -. . .. . . � .., .,. �_ 5 120 Payroll !-axes 23,900 78;700 I 102,6001 2 400 500 105,500 5130 • SEPIIRA Contributions 19,700 ! 57,500 77,200 1,8001 400 79 400 15140 Employee Benefits 23 5 r00 74;200 97;700 ........ 97,700 7010- Employee I Trainiirg/Development 200 300 I 5001 0 500 _ .. 7020 Contract/Outside j Services 234,0001 12,3001 246;300 I 7,700 0 254,000 7070 Advedisiirg/Marketing 500 200 700' 0 0 ... 700 7110 Board Expense 01 011 0 01 500 500 7120 Grant Expense 18,000 0 18,000 1 000 1 9,00 0 ! 7160 Dues and Subscriptions 100 300 400 0 400 800 7210 Education & Proinotioi� 500 500 _ _. - 7250 Uisur ante 14,700 9,300' 24,000 14 000 2,600 46 7270 Interest Expense 0 0 0 105,000 0 105,000 1730p5 Medical Supplies Disposal 44 9�0) 18900) 0 0 i 62,,000 ...... . 7310 Miscellaneous .. p 1 80� 0 0 1,800 300 300. C:\Users\Owner\Desl<toP\WCC attachments\WCC Program Budget 12-13 WELL CHILD CENftk BUDG€T PY 12-13 DENTAL TOTAL, TOTAL PROGRAIV4 VI//C PROGRAM P, MS (Bi�ILbING I AC11V11NISTRATION (AGENCY - :-._ - - l. - ..... r7340 Office Supplies 6;000! 11,4091 17,400; 300"! 300! 18,000 7350 Cleaning Supplies _; 300 900 1 200` 3,600:, 100; 4,900 _.__ I _-.. _. _. . ;7370 Postage and Del�voty. 1 300 300 -6001 1001 100 800 _._. 7380 Printing and Reproduction 2,200 2,2001. 4 400 0 200; 4 600 7390 Professional Fees 4,300 13 000 17,300 200 1,400 18 900 7400 Rent 22,100 i 53 200 l 75,300 0 400 75.700 7410 Re air s & Mau�teiiance 14;200 1 30,900 800 45,900 _. I 7540. Telephone 3,700 12,100 I 15 800 800 1,200 17,800 _ - 7560 Travel 1 700 i 1400 3 100 0 800 3 900 7600 Utilities I 2;200 41,100 7700 Fundraising Expense 500.. ,. 0 5.00, _ ..,..,. _. 0 � 6 200� 13,800 20 000 18 900 9 p al.''. ,. , 500 TOTAL EXPENSE ; $74S,606 $1,396,700; $2,142,300 $217,300 i _ _.. $18,200. _. I CHANGE TO FUND i ''RESERVE -$45;600..1 -$6 700: $52 36.0:1 $27 300:, -$7,9001 45' 3.i66 i i I i i Ci\Users\Owner\Desktop\WCC attachments\WCC Program Budget 12-13 WELL CHILD CENTER--BOARD OF DIRECTORS—2012 - 2013 Officers .President: Michael Brown Seeretarv: Beverly Hopson Vice'President/Treasurer: Mark Ainlev Name I Home Address I Occupation7Emplover I Term Expires(Mo/Yr 1Vlark.Ainley President June:2013 i (W--)630-587-7400 GC Realty& Development (F)630-587-7301 796 Bartlett Road (C).630-781-6744 Bartlett_ IL 6010' ark(W)o erealtvin c.com Bob.Bouque 1535 Easy:Street Partner June2015 j .(W) 847-888-4083 El2mjL 60123 Green.Tartan Cleaning, i -(F) 84.7=888-3624 I-NIC. P.O. Box 931 bob(i ,ticjanitor.com E1ain.IL 60']21-093.1 Michael Brown 503 Truman's Ct. VP Commercial.Banking June 2015 i :(W) 847-931-3639 Belvidere, IL 61008 The National Bank (F-).847 4931-0003 l$OO McDonough Rd. Suite 210 Michael.Browna.thenb.com Hoffman Estates.IL 60192 Diane Donalies 480 Columbia Ave. Sherman Hospital June.2015 (W)847-429-8157 Elain,IL 60120 934 Center Street I (H)-847-741-5879 Elain,IL 601'20 ddonalies@omail.com Beverly Hopson 264 Spring Cove Dr. Retired Educator June 2015 I (H):847-531-521.2 Blain,;IL 601'23 (C):847-508-0154 i bevro12002(awahoo.com ( Angela..Landrowski,DDS General Dentistry June 3013 . (W)'847-697-255.0 Peacock Dental i (C)847 682-0444 320 N. McLean Blvd i :angelatodtlandrowski(avahoo.com Elgin,IL 60123 i Mary Tebeau,RN BSN.MTH 536 north Tvler Road Retired—Kane:County Au2ust2014 (C) 630-584-4247 St. Charles,IL Health Department--2009 f Mar),.tebeati a)sbcc,lobal.net 60174 Trisha Roth 1709 Ronzheimer Well Child Center Staff .Executive Director Ave. 620 Wina:Street (W)847-930-6709 St. Charles, IL 60174 Elain,IL 60123 j (F) 847-741-2413 j (C) 847=309-9181 troth Zwellchildcenter.orQ 1 7..-.,..1-t r--. -d ---f 9 em P.O.:BOX:509,:SOLTH`El GIN; ILLINOIS 501177 i e! 8477742-3486 -a I— 847-7'2=9037 F i email esmcd @aoilcom HEATING a AIR CONDITIONING CONTRACTORS l`iecumner.11,.2012—_REV 1 Well Child-Center 6-)o Winn Street Eitain,Minois:6012 The f6llow.tn8 scope:descHbes,ework for Phhse.If of Realaeement:of°HVAC system for Well'_Chiid Center. c,b Jl ascfiot* b20' fin Street_Elgin,Illinois Relofaee,RTU-4,5,6:x.10 Cost of RTU-4 Carrier.48HC;with ECM.motor................................................$ 6,200 Cost of RT '5_Carrier-48HC Nvith ECM motor&curb Adaptor......................S 6=300 Cost ofRTU-6:Canier 48lCwith E CM motor......................................... .$ 5.700 Cos oFRTU-10 C-P71Rr4811C iiritlg.EC'_1v,.rnotor.&,ca�.r `?.dat)tor:to Trwrle .....S 6.}00 Freiiht:expense............. . ......--•-- -----•-••--••- .............................................:$ 500 Crane exnense......................••.............................._........................--•--...............S 880 Mis'c.'Materials ......................................._........_........:....._.................................S 800 Labor Cost to Replace RTE'-4 5,.6 c 10 (66 t-irso."...........................................S 6.720. :Sub Total.(ReiDlaee RTU-4 5. 6:&I 1........ ...................................-.............................S33.520 Carrier'ConBfort Zone:ff.Sys em:aot-')€ZT& 4.& )t�7€4,0 [4]Dampers with`Controls for R i- -4�.1.2113ampers R U-10 ..:..................S �?:40f; N/fisc-Duct.Materials.........................................................................................S 600 Labor Cost for VVT Zonin��Ss stem`for RTt 3 ( .....:........................:5 4.00.0 Sub.Total:(Cotmafrort Zone:11 System for RT-03-4 L R.T11=10 ) .....................................S7.800 Relocate LTher mostat for.R'IrUJ�-6 Misc:Materials .................................................................._......_........................S 50 Labor Cst for Ptieiocate Thermostat;(2 ,,= ......................... ........5 ?40 Sub Total_(Relocat Thermostatl........................I............................................................S ?90 Test&:Balance of . ............ .............. .............._......S 3,300 En9ineejjnGCost::o=":Phase H Area ........................................................................... 3.000 Totgi BUDGE,1:for above scope of ................ ......... S 46 MOM OM ..... ........ . Add upgrade systems:with:Smoke:Detectors-Per Elgin Citytode (8-1.1n)........ ...... y of included.-in above: Items.not shown on above referenced scope of wort. Perrntt Costs Wirine of Smol t: Dctect6r IrttQ ex stlnL)fire alarm system? Snccial insurance rquiremenrs of owner different than.star ar-a EfLi n Sneet Metal polio ur ovides. Acceptance n}thc,,customer,constimus:a contra:lntw•een the-parties This Propoxa is suh�t i�r r°vvcauon ormodrt.cation lit any time upon nit tams and condition on both sides;of:tiiis pronosal. by E12ir:Street Ni tat Gcni:,pnor.to Acc,_pta=:by customer- AH Droposais i:(utomaftc,ji� ?game: Title: Date: res niainrSnyet N4etal Co:.'Fat ruidgens.Pres. -- -_ / � Economic and'Envoronmental Summary Project:Well Child 5 ton 12/13/2012 1.0 Building 71 ab �Lvcuuoo aummine/mmnnatmn __ 'uu� Fmm*rea:--_-__ _ ��_-__���� z0000 �ft ___-_ ' __-�__�mmo� __---s.0 Tons cxr__ ---------- ---......' -Chicago 'Max -� - --_ --_-_�yuv mB: Cooling '-- ---' ---rao p Energy Costs Heating uetDoint:.-,--_ '_ suctnuty(av�� ___--_ -_-_- --o�no SmWn Gas:( ._-_� - - -_' ---.oaoo u�xenn Energy Escalation '--'........... _..............s.0o m-peer | -Baseline Proposed / wu.oWnits:.--_'_-_--_'-_''___-------- 'wo.,m ------_-__-'x Ecuipment Type: Cooling vwaas*eating squ� � menTvne ' _-� '-commnv Heating �r �Mvoevaize:___- ............... ............ _-----N/A -_'nzz --'nwua Rated Coolino Capacity:...... Ton Rated Cooling Capacity:- 5.0 zun Rated SEER: auxvwn Rated SEER:.- - - 1520 Btu/W-m Rated Heating Capacity:---- me+ Rated Heating Capacity:,,-..--.-. --_--'120.0 mo* *�us���-_-_'--_�-'_---- �__-� zu�o m AFus�-- -_-__-_-�- --_-'on�o * � � :Supply�anp ,e :0.84 n»aunv�mmponor ^�m xp -- Economizer -_ No Economizer'__-' Vent Reclaim: _ '-___-' '--- _— mn .ocvovnmolo:---- . ........... Unit Cost:. -'-- _'--'_s000 u nit:uvx '------_ '....... ' ..............s 0000.00 Unit mataoatinnnnst:_-_-- '_- _�-$o.0o Unit muallauoxcvs,:._-- ---- �--'g2500.00 mmntenarce-Tab Baseline Proposed Annual Maintenance ers:' __- ....... Annual Maintenance H,c- -' _- -.*.00 Maintenance Labor -- ...........-......._-xo.0o -sm, -Maintenance Labor nam:.--_. 30.00 om, Labor Escalation Rate:.---- ---- --- _ ----_ zo s Labor Escalation Rate:. -----3.0 'm Avg.Annual Repair ....._-���_-_'--�saoo�n Downtime-Loss: -_ ......___'- .......................*$ouv Commercial INVEST Rooftop 2.06 Page 1 oi 3 '�i 1, C"J { ice.; r`;.? t�-� ':.�.� � � ► '--f Economic and`Environmenta'l::Snmmary Project:Well Child 5 ton 12/13/2012 Prepared BY:Temperature Equipment Corporation 12:11 PM Refgerant Tab Year I R=22':Cost.($/Ib) j R-41 Da:Cost(S/lb) Baseline Refr_Leakage.(Ib)I ProposedRefr..Leakage (lb) i 2012 1 12:001 6:50 .2.751 1.57 1 2013 13:001 6:50 .2:751 1.57 2014 14:001 6.501 5ZOl 1.571 i 2015 15;00 5:531 5.50 1.57 1 2016 16:00.1 8:25 0.00 1-57 2017 17:001 4.991 0.00 1:57 1 2018 lam 4;.501 Oml 1:57 2019 I' 19:001 4.501 0-001 1:57 1 2020 20:001 4.501 0:001 1:57 2021 I 20.00 4.501 Ozol 1.57 2:THriancial Anatysis`Sectior": Pai�lr�: ------ - -- 1 O=Yea<GasiiFlmv 1000 =--- ------- 2000= '0 Eli M. t00e'`. _. -- - f . of - � sL. -2000._- ---- -- -----= - J -2000 1 . �. -6000 -ewo - _ 1 2 3 5 6 7 -6. 9 .t0 Year o ; 2 3 4 5 6- 7 R s 10 Year Annual.energy:savings:-.......... Installed cost of proposed equipment:.-...........:512500:00 Annual maintenance and repair.savinds:.._.._,...::5620.00 Installed:cost of baseline equipment;........._.................NIA Annual refrigerant savings:. .............. _..._.........522.79 lnstalled:cost.differential:,., ...__... _.........-.._-..-.._N/A Total:annual savings:-.,-._....... ....... ..._.....$1250.55 :Amount-financed,.........._:.- _.._-,.._. ........... .;30.00 Finance rate:-...-... -..._". . _ ... _ 5.00 % Payback period:.-._ _._. 9.32 years Finance-terms:... ....................... ........_-... _..-._...5 years Return on investment:-. ------------------ ........._..:'10.73 3;0.=_nvironment Analysis`Sectiom: Baseline Proposed Powerplant Emissions Powerplant-Emissions CO2:_..................__.._................_.___.-.-.--...-.................... .15750 lb NOx:_.. . .... ..........__.......-................... ............:32 lb SO2:.._...._... .,........ _._ .........____............:.81 lb Ozone Depletion Potential:(ODP):-..-.._._.__.__..._...0.034 Global Warming Potential(GV11P): .,,....;.. :__.... 1780 ARI:Sound Rating .. ...._..._. ....... Refrigerant Type:..__-....._. ..__................... RZ2 Total refrigerant leakage:....,.......... ._.. ...............17 lb :Commercial INVE5T�Rooftop.2.06 Page 2 of 3 Project:W611 Child-5 ton 1211IM0112 6956 m wox�_---_— '--'---_—_----_' ' 14 m so2:_'-- ...........— .......... m ~^~.~^,~~.. ~~~~,~_ —' -- _' ^ Global Warming Potential(GWFI): _2000 Refrigerant Type: Total refrigerant/eakane:_--- ---- --'--__---m m Commercial INVEST Rooftop 2.06 Page*3 of 3 ' — x AMA tz w a 1 E "qr w- g. i'4'ai y c* � "c"d: mk3ta sz h L syt .r, VO Y4'u� '.srv^^f*'-f,P.�.L(� 3? +,,,, ",r•.N R',• �.. `.r ' ,• ^ -s t!V yis' .ar } . 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TM/R :Engineering, LLC was :retained .by WeII: Child Center to provide a building .analysis for the Mechanical (HVAC)_services at:the Well Child_Centerfacility at.620`Wing::Street; Elgin,-IL.The.building is an approximate 22,500sf.:single-story:off ice.building that services:the needs of,children and families in the:Elgin area. Of � } . 0. A � b Rgwe l.-62,13 wind stre-I Aariaf The:building.houses various tenants service providers of-varying.size and occupancy .type. There are administrative-'and:medical-type.tenants occupying the building. It:is:our understanding that there:are two main issues'that:need to be addressed: I I. 'Building.occupant comfort .2. Tenant:utilities billing Page 2 2.0 BACKGROUND AND METHODOLOGY: A.site::visit was performed_on`.Wednesday,.July 7, 2011:at the subiect property to become-familiar with the:existing-conditions in the:space.and do a cursory walk-.through to locate thermostats and electrical distribution panels. The inspection was merely visual in nature and:did:not verify the :operation of existing equipment. An additional-site visit with-personnek:from E)gin:Sheet.Metal (the current IVAC service contractor)to determine.HVAC.zoning demarcations was conducted on August 13,2011. TM/R:constructed a computerized.building load calculation and energy model using Trane TRACE 700 software. Trane Air.Conditioning:Economics,or TRACE—,.is a.design and-analysis tool that HVAC professionals optimize the design of_a:building's:heating, ventilating, and-air-conditioning.systern based on:energy_utilization and life=cycle cost. A_TRACE model can help:establish the'-peakcooling:and:heating loads:during.the planning stage of:a building;project..At.the-design:deveiopmentstage, itaids evaluation of-energy-saving:concepts,such.asthe effects of HVAC optimization strategies.and othermeasures. 3:0 `�IdCI > IS: On our .initial walk-through, .10_.thermostats were located. The number of :thermostats located is consistent with the:number:of roof-mounted HVAC(heating,ventilating and:air conditioning) systems-as :indicated on the:roof.utilizing Google:Maps and documented by-the HVAC contractor(Eigin.Sheet Metal) thathas`.been..servicing=the units. The ten(10).ro6f-mounted.units:ar.e.as.follows: ARI:Rated Cooling e A iMark I Make Model Capacity g I (tons) (Yews) RTU4 I:Lennox j GCS16653125 I 5 ( 20 RTU-2 I Lennox I GCS16953.200-39 7.5 ( 20 RTU-3 Lennox I .LGA120SH14 10 13 RTU-4 I .Bryant 580FPJ060115AAGA .5 ! 10 I RTU-5 Bryant I 580FPU072115AA `6 .10 RTU=6 I'Bryant 580FP.U0601.15AAGA 5 I 10 I:RTU-7 I Bryant I:580FPU102180AA 8.5 I 10 RTU=8 I :Bryant 1580FPU048115AAGA I 4 I 10 I:RTU-9 I Bryant 1580FPU060115AAGA ! 5 I 10 RTU-10 !.American^Standard(Trane) f Unknown I 5 I 10 i Page I3 With:proper maintenance:and:care:RTUs:can have:anoperating`.life=of:approximately 15=20 years..:RTU's l and 2 and-3:are nearing.the:end of their:recommended service life. RTUs`4-through:10:are right:inthe:middie.of°t heir::operating:life. if'theyhave been::maintained properly inthe.:past and continue.with:a regular maintenance program, the units:should:be.expectedto::remain operational'foranother5to SO.years. Ehe:overall cooling capacity ofthe existing units is:approximately:6l tons. TMR:modeled the building in Trane Trace :700 load:calculation :software to°;validate :the:cooling and:heating. requirements of..the building: This calculation :confirmed that 61 tons:of:refrigeration .should be<.adequate: to :cool. the building. The:outputs from this.model are:presented in:Appendix A. Each::of.the existing units is:of the:Constant'Volume ..(CV)::nature. Constant:Volume units;:provide:a specific:..air .volume :of supply air::depending-<on'the :capacity of::the::unit.: Typically, :units, provide approximately400:cubicfeet of air permmeste(CFM)per ton:of cooling.Tt erefore,45-tonunitsu.pplies approximately.2,000 CFM of heated or.cooled air-The unit.ean only provide_that one volume:-no:mor.e; noaess=to:thespace(s)it serves,thus Constant volume.The:supply.fanmotor and:heating:or:cooling:of the:supply::air'is activated::upon:a:call.from its associated:.thermostat. Once:the associated`.thermostat becomes"satisfied":.(meaning:'.the:desired,temperature set point is achieved)the supply fan deactivates :until:the:next call:for heating:orcooling.The:unit can::either be.in heating:or.cooling:mode,:but:not.at the::same-time:The:unitcannot;provide hot,air.to:one space:and:cool air::to::anotherspace:that it serves.. None of these:units:have reheat coils:that could be observed. While,.primitive,:this.is a typical systern:for the type:and:usage of building. Thermostat.placement: is :crucial in maintaining proper temperature in the spaces. Some of the thermostats were noted to=be.placed:in areas:that:are unoccupied.or not in"close;proximity".of the area most imoacted.by temperature fluctuations. Additionally,there is evidence:to suggestthatthe supply.air::distribution.has-been:adjusted numerous times.sin cethe:.building:was originally designed. This:has likeiy:caused airflow im balances:in the.building resulting in:;poor comfort control. Changes inspace:usage overtime have also:caused supply airflow rates to be inadeouatefor:the space=usage. Page 4 Interior Zones and Exterior Zdh es served by the sanie 11TU Am 1 ll � i w 4 L I J J. No— I,n Lou anti t14 � , k � r i i�., jil '� , 4� VMS; I I";Lwe 3 zfmil!17'Nbl!': Page 15 While'the overall:cooling:capacity:available from the.ten (10) RTU seems adequate for the,building, .some.ofthe.zones arenot sized correctly. .When.an.RTU-serves-more space:than it.is designed to.serve, considerin&the:usage..of:the:space,At will create cooling or heatingshortages. Similarly,when the-unit serves .less.area than It is-designed to serve,:excess airflow Will.be delivered-to the space causing draftiness:and frequent cycling:of the fans.and compressors. This.;can:ca use:discomfort and.pr..emature aging:of:thesystems. Capacity 5houldserve an area Actualiyserves,an.area.of %Difference Mark 1. (tons) of X_sf. K! f :RTU 1 I 5 .. ! 2000 1585 21% tF RTU-2 7:5 3000 2590 14°io RTU-3 10 I 4000 I 3475 13% RTU-A 5 1600 1365 II 15% .2000 2585 i°%o RTU=7 8:5 I 3400 I 2900 15% RTU-8 4 1600 1755 9% 'RTU=9 :5 .2000 :1740 13% =RTU lt3`_ 5 ? 2000 ' 3015 '50% Differences:of-up to.15%are-probably tolerable and will.not result in substantiai:comfort:or:equipment cycling:issues. However,some of the.units:are mismatched to the.zones:they.serve by:welI over 20°x6. 0 RTU 1.-.20 years old'and serves one(1-)delineated tenant space-that-is currently:unoccupied.The current thermostat'location for the unit and aenant•is appropriate. The amount of space RTU :serves.is.a.ppropriate for its capacity. .0 :RTU- 2: 20.years:.old and serves:a .variety of'.tenants and--:occupancy types: the administrative offices of Well.Child, exam rooms..'(former VNA space) and some:consultation offices-Whiie,the amount of space RTU serves is:appropriate.for its capacity,the thermostat forthis.unit.is in an office:that is not regularly occupied. This :unit is.serving:both interior and perimeter spaces; which is not recommended: 0 :RTU .3: 13 years old.and.-serves a.variety.of occupancy types:classroom, consultation offices, waiting room, reception, etc. While, the amount of space:RTU serves is appropriate for its capacity,this;unit is:serving both interior and::peeimeter.spaces,which is not recommended.The large:classroom.should be:on its own separate:zone. 0 RTU 4: 10 years did and serves:a portion:ofthe new'VNA space::reception and exam rooms. While, the amount:of'space RTU serves'.is:appropriate forits capacity,.ahe thermostat-for this unit is in an unoccupied area (the:hallway).This unit also serves interior and perimeter spaces, which is not recommended. Page 6 T Km-1 - e RTU.5:-10 years old.andserves-a portion:oil the new VNA space: break room,offices,:ancl exam rooms While, the amount of.space:RTU,serves is.appropriate for its capacity, the thermostat for this unit is located on an internal office that does not "see the.affects of the:outdoor conditions on.the exterior spaces. This unit-also serves interior-and perimeter:spaces,:which is .not recommended. 0 'RTU 6: 10 years old and serves two (2) distinct tenants:Aunt.Martha's and a portion of the VNA pace.While,:the.amount:of space RTU serves is appropriate for its capacity, it is serving two.(2) varying tenants and:tenant uses: Aunt Martha's, which :is.primarily an administrative function and the exam rooms.of VNA. This unit also serves interior and perimeter spaces,which is not recommended. • RTU 7: 10:yearn old:and.serves:one distinct tenant, .the Dental Office. The amount of space served:by'this-unit is:aoprophate for Jts-,capacity, however, this unit.also serves interior and .perimeter spaces,.which is not recommended. 9 .RTU 8:..10.years-old and serves varying uses tenants. Recently a -small tenant.has occupied approximately half of the:floor.area served by this unit, the remaining space:is..usecl as a base building'break room and a-small unoccupied office/storage area.The amount of:space:served.by this unit is:slightly over the recommended floor:area for the:unit's capacity. However, since •most-of the spacers-break:room and "generally unoccupied", this_wouldn't:necessarily:cause concern.Thethermostatforthis:unit:is located withinAh&break room:area -whichi is.generally unoccupied.The preferred location for this thermostat:would:be in:the newly:occupied.space to ensure the regular occupants have.control of the temperature:in their working.space. RTU 9: 10 years old and Serves.two'(2) distinct tenants: Community Contacts and Head:St art. While,'the amountof Space RTU serves is-appropriate for:its capacity, it is.serving two distinct tenants:and it also:serves:interior and.perimeter-spaces,.neither condition is recommended. m RTU 10: 10 years old and serves vastly:different uses: :washrooms, exam rooms, a lab, and reception area.The space served by.this.5-ton unit is largerthan what.is recommended for its capacity. 4.0 HVAC RECOMMENDATIONS Ideally, each:tenant.would have control over their own space temperature settings (thermostat).and each individual variation in:use.within a .tenant space would have further control.(zoning). To achieve this, a major.overhaul of the existing HVAC-system(s) would be required. Larger, .VAV (Variable Air Volume) HVAC units with electric reheat along the perimeter are the likely system selection to accomplish this. However,:while installation of this type of system would.provide many benefits, this project.would be expensive and require substantial disruption to the:building. To accomplish this, .three :new air-cooled DX 'VAV rooftop units would be .placed on the roof. The existing rooftop units.would be removed and rooftop ductwork would be required to connect each unit Page 17 to:the duct:penetrations for::seveml.:(perhaps 3 :or;4) of the. existing P,TUs. Ai structural:analysis and .potentialiy:structural reinforcement would bet required::to:supportthese-largeRTUs. Ductwork:jn he.ceiiing:pelow would:need to be cut;in approximately 45.locations.to accommodate new VAV:Poxes. Additional ductwork mddifications:would still be..requirecl to group rooms of similar usage onto-each-zone. The project:would also eequire new eiectrical feeds tothe.new:RTUs and to each of the perimeter:VAVboxesto provide reheat. Anew:control system would be required as:wellaasynchronize the:ODeration of he:RTUs:with the VAV boxes and -thermostats below. Work :would need to be per:ormed.on night:or weekends to:prevent::disturbance to:operations and maintain occupant safety. It is the.opinion of.this.engineer that such::a`project would be:::prohibitively expensive and:complicated for the facility: The proposed recommendations must._:be:sensitive:to:-.the:operation of the facility, considerate of the_facility's capital,improvement budget, and seek to maximize the°remaining useful service life..ofthe existing equipment:. 'Instead,TMR has provided:the following recommendations. This approach:is divided.into:phases that car-.:.be:more easily managed; funded with::less upfront capital, and take:advantage of the.remaining useful:service life oftheexisting:equipment. 1).. Replace.RTU`s 1,2;.and:3 with new high efficiency:packaged:.air=cooled DX:.RTUs similarao Trane Precedentseries. .Units shall have: .:• High:Efficiency.:(12.5:to 12 8'EEP)Scroll.Compressors .:•. Variabie;spee.d.ECM::motors . • Economize.r.eontrols for energy savings 0. Hotgasreheat for energy:savings-during dehumidification:mode -• UVC°Lighting:for:air:sterilization:to:improve::indoor air quality. • Field :installed..'CO2::sensors to monitor CO2:levels and.adjust:outside:air ventilation levels to match:demand. During periods:of<lower:occupancy;outside:airflow will:be:reduced. o Curb::adapters:tatransition new:unit footprint to.the existing roof:curbs to prevent re-roofing. 2) Relocate-Thermostat for RTU=2 to:aJocation that:more:adequately measures>the average zone loads; .3) :Convert RTU-3::air.distribution to "constant volume.bybass" configuration with zone dampers .and perimeter:reheat:coiis. This.will.allow diverse.zonesAo::be served from the same RTU:by provided zone,controllability:(similar to.VAV:systems). Excess:a'irfiow:will be:bypassed.back to the unit through a new bypass damper. This.air distribution:mode:is..simoier.and more cost effective'than:VAV systems with the:same functionality...Although not quite:as efficient:as:VAV, Page:l 8 k91:. LA it is.still..a huge improvement over the current system and it allows implementation of "small scale" VAV systems; no large RTUs required. As a side note, this:additional measure is justified in this case.ciue:to:the large load fluctuations associated with a.classroom environment. 4) Rebalance airflows to individual rooms based on the engineer's detailed load calculation. The .system should be designed by a licensed professional .engineer to protect the agency's investment and insure that the system is fully code compliant.and properly:applied. 4.2 Tllirirase 2 RG'd:o°h'si3t3Gu da too.s .1) Replace RTU:s 4; 5, and:6, and-10 with:new.high efficiency packaged air-cooled DX RTUs.similar to Trane-Precedent series. Units.shall have: Q High Efficiency(12.5 to 12.9 EER)Scroll Compressors Variabie:speed.ECM motors • Economizer.controls'for energy savings o Hot gas:reheatfor energy.savings during dehumidification mode o UVC Lighting for air sterilization to improve indoor air quality. Field installed .CO2 .sensors to monitor CO2 levels and adjust outside air ventilation levels to :mat ch demand. During periods of lower occupancy,.outside airflow will-be reduced Curb adapters'to transition new unit footprint to the existing roof curbs to prevent re-roofing. 2) _RTU-10 should 6e increased in size and minor ductwork modifications should occur to group adjacent interior:spaces onto-this-interior zone unit. :Some areas currently served.by RTU-4.and RTU-6 will be .taken away and these units may be able to be downsized when replaced depending on the final load calculations. 3) Relocate thermostat for'RTU-4 to a location that more adequately measures the average zone loads. -4) Rebalance airflows:to individual rooms based:on the engineer's detailed load-calculation. The system should be designed by a :licensed professional engineer to protect the agency's investment-and insure that thesystem is:fuliy code compliant:and:properly applied. Phase '3 RecornmendatiOns 1) Replace RTU's 7, 8, and 9 with new high efficiency packaged air-cooled DX RTUs similar to Trane Precedent series. Units shall have: Q High*Efficiency(12.5 to 12.8-EER)Scroll Compressors Page 19 O Variable:speed.ECM.motors Economizer:contr61s.for energy-savings, Hot gas reheat for energy.savings:during-dehumidification mode • UVC Lighting.for.air.::sterilization.to improve indoor-air quality. ® Field installed.CO2.sensors.to monitor-0O2 levels and:adjust:outside air:ventilation levels to match demand.. During periods.of lower occupancy,:outside airflow will be reduced -0 Curb:adapters.to.transition.new unit footprint:to the existing roof:curbs to prevent re-roofing. 2) Relocate thermostat.for RTU-4 to:a iocation:that.more.adequately measures the average:zone loads. 3) °Rebalance airflows:to.individual-rooms based:on•the.:engineer..'s detailed::load:calculation. The system should be designed by a licensed professional engineer to protect the. agency's "investmentand insure thatthe system is fully:code compliant>anci properly applied. 5.0 SUMMARY In=summary,TMR Engineering'identified`the need:to:.replace the texisting rooftop HVAC units based on the age and::condition of.-the units. This_should occur in:a phased.approach to.take:advantage of the remaining-service: ife::of the:.existing,units and to:avoid'.creating an unmanageable renovation.project that will:disturb operation:of°the facility. In'add ition:to:RTU replacement, airflows to each space should :be:rebalanced=based:on:a detailed load calculation. :In some cases,.thermostats-should be relocated as well:to_improve temperature measurement inahe space. According".to TMR's computer.energy model, :implementation of the above measures will. result in annual.energy savings:of approximately$2000.00 per year. Page 10 Page 11 i i I I , SYSTEM SUMMARY I]SSIGN COOLING CAPACITIES Hy Wk [Dngineenng LLC i i Alternative 1 - ! Building Airside Systems and Plant Capacitles I Peak Plant Loads Block Plant Loads Stg 1 Stg 2 7nne Stg 9 Sig 2 Main Auk Opt Vent Mist Deslc Desic Base peak of Main Aiix Opt Vent Mtse Desic Qestc base.' Block Coil Coil Coil Load Cond Cond Utility Total Peak Coll Coll Coll Load. Conti Cond Utiiity Total Plant System j loci ton toil ton ton ton ton toil mothr toil ton ton toil ton toil ton ton Unassigned Cooling f.oads 60:5 0 0 0.0 0 0.:; 0,.0.. 0 0. 0.0 60.5 61,16 60.5 0,0. 0.0'.. 0.0 U.0 D.0 6.0 60.5 1.System 001 605 00 06 00 00 00 ...0 605 6!i6 605 0.0 0:0 00 0.0 O.0 0:0 605 Building totals 60-5 . 0 0 0 0 0 0 6 0 0 0 0 0 60 5 db,6 0.0 0.0 D 0 0.0 U 0 0 0 '60.5... �. _ » i Building peak load Is 00.5 toils. Building maximum block load of 60.5 toils occurs in June at hour 16 based on systeni simulation. I I Project Name: TRACE(P)700 A.27 calculated at 03:57 PM on 12/03/2011 Datasel Name: Well Child Center.6c pesign Capacity Quantities report Page 1 of 1 I I i ,II .SYSTEM SUMMARY I� DESIGN HEATING CAPACITIES i l 13y TMR Engineering, LLC l l•11te�iiative 'I ,, c t System Coil Capacities Sig 1 Sig 2 Sty 1 Stu 2 Main Aux Optional Oesic Ocslc Frost Frost. lieating System System Preheat Reheat Humid. Vent 1100011 Regen Prevention Prevention Totals System Description System type Binlil Bluth Bluth Btulh btulh Btuth btulll Btulll Bluth WWI.) B u/b System-001 Smyle Zc lie 508 337 0 0 0_ _ 0 ... U U ..__ . 0 0 0 508 337 Totals -508,337 0 0 0 0 0 0 0 0 0 -508,337 i Bulkting Plant Cad ielties I i Stg 1 Sty 2 Sig 1 Sig 2 Mahn Preheat Reheat Humid. Aux Opt Vent Mlsc Desic, Desic. Trost Frost Base Absorption Coll Coll Coll Coil Coll Coil Load Re.p1l. Regen. prev. Prev. Utility Load Plant System I MBh MBh MBh MBh MBh MBI. MBh MBh MBh MBh MBh MBh MBh I Unmrsigned I Icaling Loads ,08 0 U 0 0._.. f'.. 0 System-OU 1 I 5U8 0 0 0 0 U 0 Building peak load Is 508.3 MBh. Ploiect Name: TRACf_(9l 700 v0.2.7 calculated at 03:57 Plv1 on 17./03)20'1'1 Oataset Name: Well Child C;@ntei.hp Design Capacity Quantities report Page 1 of 1 7.0 APPENDIX B - ECONOMIC ANALYSIS SUMMARY Pager 12 Economic Zummary Project.Information Location Study Lit`': 20 years Project Name Cost.of Capital:10% User Alternative 1: :Existing Condition Company Alternative 2: New Equipment Comments Economic Comparison of Alternatives First Cos', Net Present. I ' Yearty.Savi_ngs Difference Cumulative Cash Simple Value Life Cycle Internal Rate of Life:Cycle =low Ekfference(S). Payback(yrs.)I (c,) Payback(yrs.) Return(°5) Cost At'1 1 vs Alt 2 -2.0021 01 —40.041 No PaybackI -17.045 No PaybackI Does Not Payback -17.044:7 Annual ODeratinci Costs 520.000 { i On- _ 51x,000 i t s12.000 t S4,000 1- 50 _- Yearty.Savings vsAlt< Yearly Total Operating Cost Yearty Utility Cost Yearly Maintenance Cost G Alt i ".A",2 Yearly Total Yearly Utility Yearly Maintenance Plant Yearly'Savings.vs Alt 1 Operating:Cost($) Gost:(S) Cost:($) I kWhfton-hr Alt 1 0.f 19.913 19.913 0 i moo Alf 2002! 17.911 .7.9111 0 0:QOD Nlontl'1IM Utility Costs 52.400 l 52.000 i $1,600 WIN �r My rJ60Q �max- •? a 3 --� � °ae�,�. '�+� ,�r� � �'3-i � -.st- J i x400 SYt January Febra y Mam;,h April May June Juiy August September Octope- November December M. Alt 1 r= At 2 Proiect Name: TRACE 700 6.2.7 Datasei Name: VMI Child Center.trc caicuiated:at 06:11 PM on.1210312011 Well Child'Center, uc. Audited Financial Statements Years-Ended June 30,.2012.and:2011 TIGHE,KRESS- =ERR The-Board of Directors Well Child.Center,.Inc. ElainAllinois Indenendent Auditor's Report We have audited the accompanying statements of financial.position of:We]1=Child Center, Inc. (The Center)(a.nonprofit-organi.;anon).asofJune 30,2012•and2011. and-the-related statements of activities-and changes in net assets; functional expenses:and.cash flows.for the years Ahen ended. These financial statements-are the responsibility._of The Center's management. 'Our responsibiiny:is to.express an opinion.on .these.financial .statements based:onour audit. We conducted:our::.audit.:.in.accordance with.auditing.standards<Qeneraliy:accepted'-in the United States•of America and the standar&- applicable to :financial audits contained:in Governnzertt.-Auditing.:Standards,:issued by.the-Comptroller.General of the:United States. Those Standards require that we :plan and perform the audit to obtain reasonable .assurance.about .whether.the financial statements are free:of:material misstatement. An audit :includes examining. :on a :test ..basis, evidence: supporting the .:amounts :and disclosures in the financial statements. An-audit:also includes.assessing the accounting principles.used-and sianifi cant..estimates made by management, as well as evaluating the overall financial statement presentation. We.believe that our.audit provides a-reasonable basis for our opinion. In our opinion, the financial statements referred to above:present fairly, in all material respects,.the4iinanci2l.position of Well-Child_Center, Inc..as of June_30. 2012 and 201 1. and the'changes in its.-net assets-and cash:flows for the years then ended:in conformity with accounting principles generally accepted inahe:United`States of America. In accordance With Government: udiiirzg.Standards,.we have also issued our report.dated October 1 ,2012; on our consideration of Well .Child Center, Inc.'s internal control over financial reporting and on our tests of-its compliance with certain.provisions_of Jaws, regulations,:contracts. and grant agreements and other matters. The purpose:of that report is to describe -the scope of our testinn of-internal control over.financial reporting and compliance and the resui*_s of that testina,.and not to provide an opinion on the internal control over financial :reporting or on .compliance. That report is an integral part of.-an audit <performed in accordance with Government Auditing,Sta?idards and should be copsidered in assessing.the.results.of.our audit. -l- 1595'WELD ROAD•SUITE 9•ELGIN,IL 60123•P:3C7.c'9527.00•F:847.595.27:8•WWVd.TKO'?A.CON9 The.Board:of Directors W.elI:Child Center.Inc. Our audit was. :conducted for.:the. purpose of forming:.an opinion on the_ financial statements:as.a whole',.The:accompanying s:che8ule:of<6perating'expenses on page 24 is presented for purposes:o:f.additional;analysis:.and:is not a.required part of:the:financial statements: Such..information is.:the responsibility of<management..and was:.derived:from and relates directly to the.underlying.accounting, and,other: records used to prepare:.the financial. statements: The information has been subjected ao the auditing procedures :applied in the :audit of the.A nancial:::statements :and :certain :additional ;procedures, includinj >mnparing and ;reconciling such information. directly to the :underlying accounting:and other.records:-used to:prepare the>financial statements or-to:the:financial statements themselves, and.::other..additional procedures :in accordance :with auditing; standards-::generally...accepted.in the .United..&ates 6f.-America. In :our ;opinion, the information is fairly:'stated mall material respects in relation tb:the finarictal::statements .as::a•whole. Our .audit ,kvas conducted for°:the.:purpose of forming_ an opinion on.. the :financial statements_:as.a:whole. :The:accompanying.schedule of:expenditures offedeml:awards on page:1'9::is presented for:purposes of additional: analysis as required by U.S. Office :of Management:and:Budaet-:Circular.A-]33,Audits of States; Local:.Governments, and Non- Profit :Organ.Lations; :.and is not ;a, required part of the financial statements. :Such :information is the responsibility :of management and was derived from .and relates directly to'the .underlying accounting and :either, records used to :prepare- the financial statements:The:in formation:has beenaubjected todthe auditing:procedures.applied.m the audit of:thcfinancial statements:.and-certain::additional;procedures, including:comnaring and reconciling such information directly to:the:underlying.accounting and:other.records used:to: prepare the.financial statements:_or.to:the.:financial statements themselves, and other.additional<procedures-inaccordance:u%ith::auditing_standards :generally:accepted in the United..States of.:America. In our :opinion, the information is fairly stated.in all material.respects.in relation to the:financial statements as:a.whole. 1► e, ) r ss —Orr ,,? Elgin; Illinois October 17.2012 -2- Well:-Child Center,Inc. Statements of Financial Position Years ended June.30,2012:and2011 June 30,2012 June 30,1011 Assets Current:asscts: Casn:and_cash equivalents(Note:]) S 219;649 S :366.166 Grants and other:receivables(Note 1) 252.513 167.195 Prepaid-expense 32.412 13312 Total current assets 504.574 546.673 Property and equipment,at cost: Land,:building and equipment 3;030;618 3.013.890 Less:accumulated:depreciation (90 .155) (817.283) Nei:property-an&equipment 2:125.463 2196.607 Other assets: Loan fees 8.487 8:487 Less accumuiated.amortization -(1:818) (.1.511) Net loan fees :6.669 6.976 Total.Assets S 2.636.706 S 2.750.256 Liabilities and Net.Assets Current Liabilities: Accounts payable S 116:905 S 119:1-38 Accrued payroll 86390 69.293 .Unearned rental income - 9,927 .Rental deposits \ 3.302 3.944 :Current portionoflona-term debt 45388 44.63 Total current liabilities 251.885 246.937 Lone_term-Liabilities: Lonv4erm loanssand notes payable 1.540.635 31584.106 Totaf.lone-term liabilities 1.:540.635 1.584.1'06 Total Liabilities 1.792.520 1:831.043 Net Assets: Unrestricted 84•:.186 863—.20 Temporarily restricted - 55.793 .Permanently.restricted - - Total,nevassets 844._1.86 919.213 Total Liabilities and Net Assets S 2.636.706 S 2.7:50256 Theaccompanving notes are an inte_g;al par ofthe financial statements. -3- \Veil Chilil Center;Inc.. Statciiients of Activities and Cliiiirges ill Net Assets Years e6d Jiitie 30,2012 nird 2011 Jiure 36;:21112... June 311,2011 .... . -- �'1'erirlioi•nrily � 'fcinporilrily Unrestricted ltesiricteil Unrestricted 12cst1' icteit ;T iriids Funds 7.661 . Fb ids. rnilds: - I otal Revenues,Gains rind Othei•Srilrporti Contributions $; 4.310 $ $ 4,310 $ 4,,302 $ $ 4;362 United Way 49,382 19;3.82 47;176 47;176 Illinois Dept:01 l'alilic,1iil_ 61i dicheck C29 4.33 629433 561853 563:853 Illinois Dept.of Public I lealth-W.I.C. 1 343;215. - 1,313',215 1,32-5 900 1;325;900. Chants 93 900 93,400 fi3 028 84;700 167,728: 1'iirgrvri.scrvicc Pecs 5;252 5252 .4;255 4,255. Rental inctnne 194,797 194,797 206;994 206;994, Reimbursed expenses - 862 862 Other iitc()nic 140 14U :19 liucrest incoinc 1.,032 0 J3 2,278 2,:278 Net assets released Ifuiu lestrictioais _ 55.793. (55.793) _ _ 33,13}, (33;1,34):. i T6tal revenues,gaiiils and either support 2 376,754 (55;793) 2,320;961: . 21271,801_.,. 51;566 .2,323,367. I tli e,iIscs: Piogrirn sciviecs: 1V.LC-ccrtilicaiticin adiiririistratiim, - asscssnieait and riutritiiuiil piogrim 1,378:229 1:378.229 04036. 1:349,036 licrital 726564 726;564 6084528 - 608,528 Suppiuling services: Reailal 279.164 - 279.164 284;168 284,168' Maiaaigi:incait and general 12;031 �� _ 12,031_ 12;438. 12;43$ otiil e\peuscs '2,395;988 - 2,395,988. 2,254;170:. 2;254,170,, i Chtiilge in Net Assets (19,234) (55;793) (75,027) 17,631 51,566 09;197 Net Assets at Ileginiaing of Y6 86:1;420 55,793 919,213 945,789 4:227 85(1 U I(i Net Assets at 4?nd of.Year 4 .. 844,186 $ `+.. :: 844;186 $ ... _.. ... .863,420 $ . .. .. 55,793,_ $ 919,213 I I iiccimijiaii}ing aiblcs arc all integral lrirl ohlic finalicial slateliwllk I- I i 1 i 1Vc11("hill Cciitei:, Inc. slittemenls of Foilellumil ExpcnseS Years ended.tune 30,2012 and 2011 1•+ Su i tortin g Services �1'.LC.Cci•t., �I:uia}�ctitcnl Sulipoi•1 "1'112.4) Auld.Assess. I'i00;aiti Add services ExlIehse and Nutrition, bcalal •totals Rental Gietieral `1111:125 Jirne,30 20 12 L_xttcnscs: Ile[soir Ile l Salaries s 1,012,593 $ 296,077 $ 1;30$;670 $ 28,806 $ $ 28,906 $ 1,337,476 Payroll taxes 77,497 22;541 10(;039 2202 2;202 102.240 I iaployce benefits-insurince 6 6,372 25;411 91,783 - 1,596 1;596) 93,369 Finployec benefits-Slit' 59,290 14;199 73,489 1,319 - 1;319 74,907 Advertising 1561 1,669 1,925 21 21 1,946 Contract Services i2.,658 235,621 249,279 5,799 5,799 25441178 1)acs and sul,scrilitions 50 - 50 - 758 759 908 1?dire;ition mid 111611iulions 350 2,100 2;,t 0 - - - 2,450 Insmance-building mid liability 0,304 14,136 23,440 13,049, 2,644 15;692 39,132 Medical and general supplies 20,194 .4 8,944 59,039 3;443 99 3;511 62,579 Grant expense - 14,935 14;935 630 - 630 15,565 01•I1ce cxpcnsc 10,713 3;5()3 14,216 - 1,042 1,042 15,258 Ilostage 243 205 449 25 25 473 Pi inting 2,177 1,927 4,004 - 120 120 4,124 Rent and common arest expense 57,438 21,722 74,160 2,936 87 3,023 77,183 13dilding icpaiis and niaihicnittice 7,063 1,980 9,043 28,769 727 29,495 38,538 F(Itliim enl rcpirirs fall inairitcnance 1;689 5;937 7,626 751 14 765 8,391 Telci>hone 12;0!13 3,715 15,759 S41 1;330 1,871 17;629 Travel and entertainment 2;026 1,369 3,395 - 573 573 3,969 Utilities 12,964 5,943 18;807 17,216 2,087 19,303 38,110 I'rngram cxpcnsc 1,716 - 1,716 - - - 1,716 InlerestcxpCIISC - - 10,1,078 - 104,1179 101,078 Ttixcs-othei• - 15 15 15 13,rnk charges - - - - 26 26 26 Professional tees 9,572 2,957 12,529 544 978 1;422 13,951 Oeprcciation and amortirali6ti 7,121 11.973 19,094 69,084 1i9,118d 88,178 Total expeitses $ 1,378,229 $ 726,564 $ 2,104;793. $ 279,164. $ 12,031 .$ 291,195 $ 2i395,988 'I fie accompariylrig notes are an Irilegral part bf Ifie financial statements. -5- Well Cl tild C+ii{er'1:ac, Stateinejils of FUlfictlohil 1"sxlictises 'YNIt'S CIIIIcti Julie 30;2012 it lilt 2011 Ni•ograin.Scr�ices 5ifjijfiiit4ng.Sci-�iccs: OVA. .ccrtl, l}IAO'gctiicift Sulilioirt T06i' ASSESS:' -{')'Ogi'altl aiiil. Sei vices- .Cileiisc iinil Nuti.1 Oli: Ucnisil, I'ti(als 12ciital Cencritl 1'utals JUUe,30 2011 .. I_xlicirscs; l'ersoiut @I S ilai'ics $ 109;766 $ 239;507 $ 1,241);273. s 3iucib fi. $ 30;240 $ 1;279,513 payroll taxes 77;219 18,322 95,541 2,310 2;310 91,851 Giiililo}ec bertelits-iiisuraiice 57,467 17;185 71;652 9 105 314 74,966 1:16i)l iyee bcnelits-SIT 5092 10;604 69,596 1,:550 11550 71,,146 Adi,citisiiig 137 55 192 20 20 212. Canlract Services 197,415 209635 6,$57 04 6j(),5 1. 210;546 Dues and suliscriptions 375 49 424 437 437 861 Eddeatipn and pi-oiiiotiolls 3.,466. 825 4,291 4,291 Insmiaticc-building and liobilih 8,504 15;300 23,404 12,981. 2;685 15;666 A4,70 Medical and general supplies 711,15 42,841 491986: 2,705 SO 2,785 52;771 Grunt i xjteiisi. 7,482 714.82: 450 450 7;932 0.1'1icc czifcrisc 10,857: 3;787 IA 644 159 1,159 1,618 16;262 postage 357 101 458 29 29 487 I'riittiitg 1,710 1,941) 3,650. 187 1'87 .3143.7 kept unit common area expense 49,565 201800 70,365 31,082 3:682 74,047: Building repairs aiid maintetiance 8,428 4,124 12;552 26,831 i)9i) 27.760 40;312 Egtlipment rctiairsand maii)l0ance 1,372 31112 4 j4 84 1,31.5 35 1,350 5;434. I`cicphdiie 11;817 3;528 15;345 1;077 1,311 2;388 • 17;733 1•iimel and entel-Winnicrit 4,189 1,6t)b: 5 789 2 175 1.77 5,966 Utilities 9,937 4;246 14;183 19,931 2.1916 21,853 36,036 MN-celhinctiusexpense 50 I$5 '.235 235 l6teresi cxpefisc - 107;124 107;424 1071424 Taxes-other 15 .15 15 think charges - 37 37 37 prcifessionallecs 8,615. 3;671 112$6 33,1 1,539 .1,$73 14459 17eliieci;itloll and amortization 61898. . .. 121034 _18;932 _ 67.255 0,255 86;187. Total expenses $. 1,349,036..fi 608,528 S 11957;564 $ . ,._ '284,168 S 12,438. $ .... 296,606 $ 2,254;170 The accompanying notes are an integral part of the finandal stalernents. -6- Z5 TIGH:E, KRESS_= ORR Y Board of Directors � Well Child Center, Inc. 620 Wing Street Elgin, Illinois 60.120 Independent Auditor's Report on:Compiiance With Reauirements that Could.have a Direct and Material Effect on.Each'14ajor Program and on Internal Control over Combliance:In Accordance With OMB Circular A-133 Compliance We have audited Well Child Center; Inc."s compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that:could have a:direct and material effect on each of The<Center's major federal programs for the Year ended June 30. 2012. The Center's major :federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of The Center's management. Our responsibility is to express:an opinion on Well Child.Center, lnc.'s:compiiance:based on our audit. We.conducted our:audit of compliance in accordance with auditing standards generally accepted :in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued dy:.the:Comptroller General of the United States; and OMB:Circular A-133, Audits of States, Local Governments. and Non- Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain.reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a-direct and material effect on a major federal:program occurred. An audit includes examining, on:a test basis. evidence about Well Child Center, Inc.'s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our.audit provides a reasonable basis for our opinion. Our audit :does.not provide a legal determination of Well Child Center, Inc.'s compliance with those requirements. In our opinion, Well Child Center, Inc. complied, in all material respects, with the compliance requirements referred to above that could have a.direct and material effect on -each.ofits major federal programs for the year ended.June 30,2012. -17- 1595 WILD ROAD•jUt i E.9-ELGIN,.IL 60 i 23•?:3.':7.695;700• F":3 7.695.274$•WW%A�TKO:°A.CONi Internal'ControlOver Compliance Management:of Well Chi]d:Center,:Inc: is responsible:for:estabIishina and:maintaining effective internal:.control over compliance with Ahe .requirements of-laws:regulations, contracts, :and.-grants_:applicable to federal.prggrams. :In`planning acid performing our :audit,-we.-considered`Well.Child'Center,:Inc.'s:internal:control:over compliance.with.the requirements that.could have a:direct.and material:effect:on:a:major federal:program :to :determine our -auditing procedures for 'the °purpose: of expressing our opinion on :pomp liance.and ao aest:.and.report on:inter-1::control over cornpliance:in_:accordance with :OMB: Circular. A-1'." but not for the purpose of expressing a n opinion on the :effectiv.eness::of.:internal :control:over compliance. Accordingly, we :do:not express an, opinion::on the effectiveness.of Wel1,Child Center,:Inc.:intemal control over:compliance. A:deficiency n..;internal.control:o,ver:compliwxe:exists when the design or operation:of:a control over compliance does not aliow manae.ement or:employees,in the normal:course .of:perform�ng:their assigned functions, to prevent; or detect and::correcvrioncompliance with.a.type of;complian.ce.requirement of a':federal program on..a!iimeiv:basis:.A.material weakness to internal control::'over._:compliance is a: •deficiency, or .combination_ of deficiencies, in ::internal, :contro] over :compliance, such :that: there::is :a :reasonable possibility that:material noncompliance:With :a typc..of::compliance requirement of a federal program thatwill not be:prevented;,or detected-and:corrected,'ona timelybasis. Our consideration of:internal control over compliance was for the :dirriited purpose described in the..first paragraph: of this section and was not intended to -identify .all deficiencies:in interna] control over compliance::that might be:deficiencies, si_riifcant deficiencies, or:material weaknesses. We:did:not. identify .any :deficiencies :in internal control over compliance that we consider to:be maternal :weaknesses, as defined::above. This report::is intended.solely for the information and use of the rrianagement, .others within The :Center, the:Board: of:Directors, and federal.:awardmn,:agencies.:and ;pass- through:entities:is:not:intended::to:be:and.should,not!be:used by:anyone other:than.these specified:-,parties. Elsin.:Illinois October 1.7;:2012 i EXHIBIT B ASSURANCES The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant that: 1. It possesses legal authority to make a grant submission to the CITY and to execute a community development and housing program; 2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUB-RECIPIENT to execute this Agreement, all understandings and assurances contained herein, and directing the authorization of the person identified as the official representative of the SUB-RECIPIENT to act in connection with the execution of this Agreement and to provide such additional information as may be required. 3. Prior to submission of its application to the City, the SUB-RECIPIENT has: (A) Met the citizen participation requirements of 570.301(b) and has provided citizens with: (1) The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and (2) Its plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; (B) Prepared its application in accordance with the policies of the City of Elgin and made the application available to the public; 4. The grant will be conducted and administered in compliance with: (A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and implementing regulations issued at 24 CFR Part I; (B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUBGRANTEE will administer all programs and activities related to housing and community development in a manner to affirmatively further fair housing; (C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the regulations issued pursuant hereto; (D) Section 3 of the Housing and Urban Development Act of 1968, as amended; (E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and . 12086, and implementing regulations issued at 41 CFR Chapter 60; (F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; Pace 14 of 19 (G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing regulations when published in effect; (H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing regulations when published for effect; (I) The relocation requirements of Title H and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; (J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issues to implement such requirements; (K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention, control and abatement of water pollution; (L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234); (M) The Fair Housing Act (42 U.S.C. 3601-20); 5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 570.608; and 6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator for Enforcement (EN-329). 7. It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight.. (the application may also include activities which the SUB-RECIPIENT certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to 570.306; and 9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section 108 of the ACT by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than Page 15 of 19 under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph(1) above. 10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by: (A) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUB- RECIPIENT's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (B) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (C) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (A); (D) Notifying the employee in the statement required by paragraph(A) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (E) Notifying the City of Elgin's Community Development Department within ten (10) days after .receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction: (F) Taking one of the following actions, within 30 days of receiving notice under subparagraph(D)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (G) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A), (B), (C); (D); (E) and (F). 11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. Page 16 of 19 12. In regards to lobbying,the SUB-RECIPIENT certifies: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (B) 'If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (C) The SUB-RECIPIENT shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than 510,000 and not more than 5100,000 for each such failure. Page 17 of 19 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Community Development Block Grant Program City of Elgin The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against any employee who is employed in carrying out work from the assistance received from the CITY and HUD, or against any applicant for such employment, because of race, color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The SUB-RECIPIENT further agrees to the following: (1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee involving Federally assisted construction work, or modification thereof, which is paid for in whole or in part with funds obtained from the Community Development Block Grant program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41 CFR Chapter 60. (2) It will be bound by said equal opportunity clause with respect to its own employment practices when it participates in any Community Development Block Grant Program construction. (3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor. (4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require for the supervision of such compliance, and will otherwise assist the CITY and HUD in the discharge of primary responsibility for securing compliance. (5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for government contracts and federally assisted construction contracts pursuant to the Executive Order. (6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Labor, the CITY or HUD. (7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the CITY, or HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case to HUD for appropriate legal proceedings. Page 18 of 19 i SUB-RECIPIENT: Well Child Center 620 Wing Street; Elgin, Illinois 60123 BY: �/� k941,) Trisha Roth, Executive Director DATE: b /.2-4 //3 ATTEST: Page 19 of 19 I , ELGIN THE CrrY IN THE SUBURBS' DATE: September 5, 2013 TO: Denise Momodu, Associate Planner FROM: Jennifer Quinton, Deputy City Clerk SUBJECT: Resolution Nos. 13-136 through 13-140 Adopted at the August 28, 2013, Council Meeting Enclosed you will find the agreement listed below. Please distribute this agreement to the other party and keep a copy for your records if you wish. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Resolution 13-136 Adopted Authorizing Execution of a Community Development Block Grant Sub-Recipient Agreement with P.A.D.S. of Elgin, Inc. for' Reimbursement of Monthly Rental Costs • Resolution 13-137 Adopted Authorizing Execution of a Community Development Block Grant Sub-Recipient Agreement with Renz Addiction Counseling Center for Asphalt Entrance Driveway and Parking Lot • Resolution 13-138 Adopted Authorizing Execution of a Community Development Block Grant Sub-Recipient Agreement with Wayside Cross Ministries for Reimbursement of Monthly Rental Costs • Resolution 13-139 Adopted Authorizing Execution of a Community Development Block Grant Sub-Recipient Agreement with Well Child Center, Inc. for HVAC Replacement • Resolution 13-140 Adopted Authorizing Execution of a Community Development Block Grant Sub-Recipient Agreement with Senior Services Associates, Inc. for Reimbursement of Monthly Rental Costs