12-177Resolution No. 12 -177
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB - RECIPIENT AGREEMENT WITH
SENIOR SERVICES ASSOCIATES, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and
directed to execute a community development block grant sub - recipient agreement on behalf of the
City of Elgin with Senior Services Associates, Inc. for monthly rental costs associated with the lease
of the facility located at 205 Fulton Street, Elgin, Illinois, a copy of which is attached hereto and
made a part hereof by reference.
sl David J. Kaptain
David J. Kaptain, Mayor
Presented: December 5, 2012
Adopted: December 5, 2012
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s{ Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN, AND
SENIOR SERVICES ASSOCIATES, INC.
This AGREEMENT is entered into as of the 5th day of D Lembe>• , 2012, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or "CI1"Y ") and
SENIOR SERVICES ASSOCIATES, INC., a not -for -profit corporation incorporated pursuant to the laws of the
State of Illinois, (hereinafter called "SUB- RECIPIENT') having a principal place of business at 101 South Grove
Avenue, Elgin, Illinois 60120.
I. RECITALS
A. CITY has applied for Community Development Block Grant Funds (hereinafter referred
to as "CDBG funds') from the United States Department of Housing and Urban Development
(hereinafter called "HUD ") as provided by the Housing and Community Development Act of
1974, as amended (P.L. 93 -383) (hereinafter tailed "ACT').
B. CITY has considered and approved the application of SUB - RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB- RECIPIENT.
C. The CITY and SUB - RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those powers are defined in the Illinois Constitution and
applicable statutes.
B. SCOPE OF THE PROJECT
A. SUB - RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined and identified in the Project Application and project
description submitted by the SUB - RECIPIENT, dated December 16, 2011, and entitled "Elgin
Senior Center Support," a copy of which is attached hereto as Exhibit "A" and incorporated
herein by this reference (hereinafter referred to as the "`PROJECT ").
B. All funding provided to SUB - RECIPIENT shall be used solely to reimburse SUB -
RECIPIENT for monthly rental costs associated with the lease of the facility at 205 Fulton Street,
Elgin, Illinois. This facility is to be used exclusively for the provision of educational, recreational
socialization and wellness programs in a safe, inviting and accessible setting for senior citizens.
Services provided at the facility are to be consistent with the scope and intent of the PROJECT.
All individuals served by SUB - RECIPIENT pursuant to this agreement will be low and moderate
income persons as defined by 24 CFR 570.208 (a)(2)(i)(A).
C. The SUB - RECIPIENT shall develop and submit to the CITY an Outcome Performance
Measurement Statement that establishes project goals and objectives, identifies performance
indicators, and estimates the number of clientele to be served. The SUB - RECIPIENT shall
provide Quarterly Progress Reports to the CITY each quarter, reporting on the status of the
PROJECT in relation to the percent of project completion, accomplishments, effectiveness of the
project as related to the goals and objectives, and the clientele served, including number served,
client access to the service (either new or improved access), and demographics. The quarterly
progress reports shall begin upon the signing of this Agreement, and be based on the CDBG
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program year, beginning on June I" and ending on May 31" of the following year. The quarterly
progress report shall continue until the completion of this project or until directed to discontinue
such reports in writing by the CITY.
D. Prior to the expenditure of CDBG funds, SUB - RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and guidelines
regarding requests for payment for the activities described in the Scope of Work. No payment of
CDBG funds will be made by City without the required documentation.
E. SUB - RECIPIENT shall return to the CITY any program income, as defined in 24 CFR
Part 570.500(a), which is generated as a result of this PROJECT. All written requests for an
exception to this agreement shall be made, in writing, to the City's Community Development
Department explaining why the SUB - RECIPIENT needs the income, the specific activities the
SUB - RECIPIENT will undertake with the funds and how the SUB- RECIPIENT will report the
income and expenditures to the CITY. A written response to the request will be provided to
SUB - RECIPIENT from the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB - RECIPIENT, as SUB - RECIPIENT'S portion of the
total grant received by the CITY and in consideration of the SUB - RECIPIENT'S undertaking to
perform the PROJECT, a maximum of $29,000 (hereinafter "Grant Funds "), to be paid in the
manner provided for herein at Sections 11 (D) and VII. Prior to the initial payment of Grant
Funds, SUB - RECIPIENT shall submit, to the CITY, their Outcome Performance Measurement
Statement and progress report indicating client demographics and program status. SUB -
RECIPIENT shall submit quarterly progress reports, by the 10 "' day following the end of the
preceding quarter, to the CITY. The amount to be paid to SUB - RECIPIENT will be based upon
the work completed and the submittal of employee work reports in support of the invoiced
amount.
B. This PROJECT shall be identified as Project No. 154851 and Account No. 230 -0000-
791.30-99, which identifying numbers shall be used by SUB - RECIPIENT on all payment
requests.
IV. SUB - RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB - RECIPIENT in making application for CDBG funds
B. SUB - RECIPIENT shalt abide by the Act and all HUD rules and regulations promulgated
to implement the Act.
C. SUB - RECIPIENT shall, upon request of the CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment opportunity
compliance including equal employment opportunity certifications with reference to the
PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof.
D. SUB - RECIPIENT, in performing tinder this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
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the public, because of race, creed, color, sex, age or national origin, nor otherwise
commit an unfair employment practice; and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action including, but
not limited to the following: Employment, upgrading, demotion or transfer, termination,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation, selection for training, including apprenticeship.
E. SUB - RECIPIENT shall permit_ the CITY and the Department of Housing and Urban
Development to conduct on -site reviews, examine personnel and employment records and to
conduct any other procedures or practices to assure compliance with the provisions of this
agreement. SUB - RECIPIENT shall post in conspicuous places available to employees and
applicants for employment notices setting forth the provisions of Section IV (D) above.
F. SUB - RECIPIENT shall not violate any laws, state or federal rules or regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part of any
employee or elected official of the SUB - RECIPIENT in the PROJECT or payments made
pursuant to this Agreement.
G. SUB - RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct of
political activities in contravention of Chapter 15 of Title 5, United States Code, commonly
known as the Hatch Act.
H. SUB - RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports which
describe the work already performed and anticipated during the remaining time of the PROJECT.
Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets,
billings, and other documentation used in the preparation of said progress reports shall be made
available for inspection, copying, or auditing by the CITY at any time during normal business
hours, at 150 Dexter Court, Elgin, Illinois.
1. SUB - RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB ") Circular A -133, "Audits of Institutions of Higher Learning and
Other Non -Profit Institutions." SUB- RECIPIENT shall submit to the CITY one copy of said
audit report. SUB - RECIPIENT shall permit the authorized representatives of the CITY, HUD
and the Comptroller General of the United States to inspect and audit all data and reports of the
SUB - RECIPIENT relating to its performance under the Agreement.
J. SUB- RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local
government, which may in any manner affect the performance of this Agreement.
K. SUB - RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB - RECIPIENT will ensure that any real property under the SUB- RECIPIENT'S
control that was acquired and /or improved in whole or in part with CDBG funds in excess of
$25,000 is used exclusively for the benefit of low and moderate income persons as defined by
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HUD, for a period of 15 years after the expiration of this agreement
M. If during the 15 year period after the expiration of this Agreement, the SUB - RECIPIENT
disposes of any property under the SUB RECIPIENT'S control that was acquired and/or
improved in whole or in part with CDBG funds in excess of $25,000, then the SUB- RECIPIENT
will reimburse the CITY in the amount of the current fair market value of the property less any
portion of the value attributable to expenditures of non -CDBG funds for acquisition of, or
improvement to, the property in accordance with 24 CPR 570.503(b)(8) and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB - RECIPIENT shall not assign, transfer, subcontract or otherwise convey its rights or
obligations under this Agreement without the prior written consent of the CITY, which consent
may be withheld in the CITY'S sole discretion."
B. Administration of any subcontracts by the SUB - RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
VL SUB - RECIPIENT'S AUTHORIZAI`ION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB - RECIPIENT shall be authorized to accept the proposal of any subcontractor
for the PROJECT.
VII. BILLING PROCEDURE
A. Upon Release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB - RECIPIENT as either reimbursement for advances made by SUB -
RECIPIEN'T or as advances for specific cash requirements of SUB - RECIPIENT for the
PROJECT. All claims of SUB - RECIPIENT, whether for reimbursement or advancement, shall
comply with the following requirements:
1. SUB- RECIPIENT shall submit a listing of all disbursements of CDBG Funds, on
a form provided by the CITY.
2. Any claim for advancement of CDBG Funds shall be limited to an amount
necessary for SUB - RECIPIENT to meet specific cash requirements for the PROJECT
and shall be disbursed by SUB - RECIPIENT within three (3) working days of receipt by
SUB- RFCIPIENT.
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB - RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in place and
to the best of SUB - RECIPIENT'S knowledge, information and belief that, the
quality of such work is in accordance with the contract and subcontracts, subject
to: (i) any evaluation of such work as a functioning PROJECT upon substantial
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completion; (ii) the results of any subsequent tests permitted by the subcontract;
and (iii) any defects or deficiencies not readily apparent upon inspection of the
work; and
b.
For
final payment,
that the
work has
been performed
in a satisfactory
manner
and
in conformance
with the
contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that fully
complies with federal labor standards, uniform relocation act or any other applicable
federal, state, or local statutes, rules or regulations.
5. SUS- RECIPIENT shall forward to the CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable manner as
both parties shall determine; provided, however, that in no event shall such documents be
forwarded to the CITY later than twenty -one (21) days after SUB - RECIPIENT'S receipt
of such documents.
6. SUB - RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, the CITY shall process such
claim and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Sections IX and X hereof, the CITY shall pay all required
payments against eligible project costs, as described in Section 11.13, incurred by SUB -
RECIPIENT under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB - RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A -110, and A -122, as they relate
to the acceptance and use of federal funds for the PROJECT.
B. SUB - RECIPIENT shall submit all required information to show compliance with
applicable taws, rules and regulations, as specified in this Agreement and shall submit to the
CITY a quarterly progress report, by the 10`' day following the end of the preceding quarter.
Other reporting requirements are specified in Exhibit "B" attached hereto and made a part of this
Agreement.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, the CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB - RECIPIENT for SUB - RECIPIENT'S substantial
breach of the Agreement, abandonment of the PROJECT or occurrence rendering impossible the
performance by SUB - RECIPIENT of this Agreement.
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B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to SUB - RECIPIENT'S performing the
PROJECT, failure by SUB - RECIPIENT in submitting supporting information or documentation
for a claim, submission by SUB - RECIPIENT of incorrect or incomplete reports, or SUB -
RECIPIENT'S suspension of its pursuit of the PROJECT.
C. In the event the CITY elects to terminate this Agreement or to suspend payments, for any
reason stated hereinabove in paragraph A and B of this Section IX, it shall notify the SUB -
RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5)
working days in advance of any such action and establishing a time and a place for the SUB -
RECIPIENT to refute the alleged deficiency at a time prior to the CITY'S taking such action.
After allowing the SUB - RECIPIENT the opportunity to refute or correct the alleged deficiency, if
the alleged deficiency continues to exist, in the reasonable opinion of the CITY, the CITY may
withhold payment of the Grant Funds until such time as the violation or breach is remedied. No
action taken or withheld by the CITY under this paragraph shall relieve the SUB - RECIPIENT of
its liability to the CITTY for any funds expended in violation of any of the terms of this
Agreement.
D. Unless terminated pursuant to the provisions of paragraph IX herein, this agreement shall
terminate on December 31, 2013.
X. REMEDIES
A. To the fullest extent pennitted by law, SUB - RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions from and
against any and all claims, suits, judgments, costs, attorneys fee's, damages or any and all other
relief of liability arising out of or resulting from or through, or alleged to arise out of, any breach
of this agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB -
RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB -
RECIPIENT and /or any of its agents or representatives; or any negligent acts or omissions of
SUB - RECIPIENT or of SUB - RECIPIENT'S officers, employees, agents or subcontractors. In
the event of any action against the CITY, its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of the CITY'S choosing. The provisions of this paragraph shall
survive any termination and /or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds received
from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of
HUD, directly or indirectly, the CITY and /or any of its agents or representatives, the CITY'S
liability to SUB - RECIPIENT shall be limited to any funds which have previously been provided
to SUB - RECIPIENT pursuant to this agreement. SUB - RECIPIENT hereby waives and releases
the CITY from any and all other liability pursuant to any such breach, misuse, misapplication or
violation of statutes, rules or regulations.
C. In the event HUD, or any other federal agency, makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraphs A or B of this Section X, then the
CITY or SUB- RECIPIENT shall immediately notify the other party, in writing, providing the full
details of the alleged violation. To the extent that any such matter is not subject to exclusive
federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights
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XI.
XII.
arising out of or in connection with this Agreement between the CITY and SUB - RECIPIENT
shall be in the Circuit Court of Kane County, Illinois.
D. In addition to any other remedies available to the CITY, if the CITY has lost or been
prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB - RECIPIENT, the SUB - RECIPIENT
shall repay, upon demand by the CITY, such amount of Grant Finds previously disbursed or
allegedly due to the SUB - RECIPIENT.
TIMELINESS
A. Time is of the essence of this agreement. SUB - RECIPIENT shall meet the schedule
deadlines fisted below. Any milestone which the SUB - RECIPIENT does not achieve within two
months of the date fisted will result in the SUB - RECIPIENT submitting a revised implementation
schedule for approval by the City's Community Development Staff, Failure to achieve these
deadlines may result in the loss or reduction of grant funds at the CITY'S discretion.
Actions
1. Provide a Center for Elgin Senior Citizens
2. Provide Educational & Recreational
and Wellness Programs
Date
January 1, 2012 - December 31, 2012
January 1, 2012 - December 31, 2012
3. Rental Reimbursement January 1, 2012 - December 31, 2012
B. Total Number of Months Required for Project Completion 12 Months
MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. Any proposed change in this Agreement shall be submitted to the other party for prior
approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective
unless and until such changes are executed, in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States Department of
Housing and Urban Development, with the rights and remedies of the parties hereto being in
accordance with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB- RECIPIENT shall not
assign this Agreement or any part thereof and SUB - RECIPIENT shall not transfer or assign any
Grant Funds or claims due or to become due hereunder, without the written approval of the CITY
having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB - RECIPIENT shall
provide
an opinion of
its attorney,
in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this
Agreement,
in a manner binding upon SUB- RECIPIENT, have been taken
by SUB
- RECIPIENT,
Page 7 of 16
and that SUB - RECIPIENT is in compliance with applicable local, state and federal statues, rules
and regulations for the purpose of complying with this Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and should be
ignored in construing or interpreting this Agreement.
P. The terms of this agreement shall be severable. In the event any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for any reason, the
remainder of this agreement shall remain in full force and effect.
G. This agreement shall not be construed to create ajoint venture, partnership, employment
or other agency relationship between the parties hereto.
Page 8 of 16
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
DATE: December 5, 2012
ATTEST: 9mm kd
Kimberly Dewis, City Clerk
SUB - RECIPIENT: Senior Services Associates, Inc.
101 S. Grove Avenue, Elgin, Illinois 60120
BY: 62
Bette Scboenholtz, Executive Direbtor
DATE: —it ^i" "t L -'�' C '?
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EXHIBIT A
SUB - RECIPIENT'S CDBG APPLICATION
Page 10 of 16
PROPOSAL APPLICATION FOR CDBG FUNDING:
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ENTITLEMENT PROGRAM
FISCAL YEAR 2012 -2013
JUNE 11 2012 THROUGH MAY 31, 2013
Organization Name: Senior Services Associates Inc.
Project Name: Elgin Senior Center Support
Project Address: 205 Fulton Street, Elgin IL 60120
Exec Director Name: Bette Schoenhoitz
Address: 101 S. Grove Avenue. Elgin IL 60120
Telephone #: 847 -741 -0404 Fax #: 847 - 741 -2163
M%
DEC I ? '2'n tl tl
CITY OF l»LGIN�
Email Address: bmcclory@seniorservicesassoc.org Website :www.seniorservicesassocorg
Employer (IRS) ID #: 36- 2775102 —� DUNS #:
36- 2775102 024043754
Contact Name: Beth McClory _Title: Chief Administrative Officer
Contact Telephone #: 847 - 741 -0404 Fax #: 847- 741 -2163
Contact Email: bmccloryCo)seniorservicesassoc .org Website : www.seniorservicesassoc.org
PROJECT FUNDING REQUEST
CDBG Funds Requested: Funding Leveraged from other Sources:
$32,844.00 $10,356.00
Check the category, which describes the type of funding, requested:
E❑ Housing ❑ Public Facility X Fj infrastructure
❑ Economic Development ❑ Public Service ❑ Other
BRIEF PROJECT DESCRIPTION:
Please provide a one - sentence statement about your project —not your organization.
Provide a center for Elgin senior citizens to gather offering educational, exercise and wellness programs and
opportunities for recreation and socialization in a safe, inviting and accessible setting.
City of Elgin CDBG Application FY 2012 -2013 Application Page 15
CONSTRUCTION PROJECTS ONLY
Public improvements /Construction Activity Application Form
Project Name /Title:
Agency Name:
Agency Address:
_Z�p. _.
City:
State:
1' 1. Project Description (Attach additional sheets as necessary.)
i
a. Provide a detailed description of the facilities to be provided or improved. Identify major components of
proposed work and state estimated quantities:
I
1
I
�b,
indicate the primary function of the facilities to be provided or improved:
I
c. Readiness to Proceed:
(I) Do you have an architect /engineer under contract? If so provide name.
I
❑ Yes C No
I.
I
(ii) Do you have preliminary plans /drawings completed Of so, attach)?
❑ Yes n No
(ii) Do you have project cost estimates completed (if so attach)?
❑ Yes R No
(using Davis Bacon Wage Rate and Labor Standards)
Please note that any costs incurred prior to the award and environmental
review process cannot be
reimbursed to the applicant.
e. Provide evidence of site control. Copy of the deed. If property is not owned
provide a copy of the (ease.
Agreement and letter from owner approving proposed work.
i
City of Elgin CDBG Application FY 2012 -2013 Application Page 16
CONSTRUCTION PROJECTS ONLY
r2. Project Location:
Ij
a. Project Address /Location; (Include photographs)
Census Tract(s):
Block Group(s):
b. Indicate if the project is located in,
or will have any impact on, the following: ( Please indicate Yes or No)
-y
(i) National Register Historic District
(ii) Designated Wetlands Area
-
(iii) Land Use /Zoning Change
11 Yes ❑ No
G Yes ❑ No
0 Yes 0 No
If yes, explain:
If yes, explain:
If yes, explain:
i
(iv) Environmental Hazards
Yes ❑ No
If yes, explain:
I
j
i
c. Provide a time line for the project and current status of project progression:
Construction Bid Period: Start Date: Completion Date:
Status:
-- -'
3
3. Project Benefit: (Attach additional sheets as necessary.)
a. Describe the existing problems or conditions to be corrected by the proposed activity. identify the persans
affected by these conditions. Explain how the project benefits low and moderate income people.
b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period,
and how the recipients of your services will be benefited or changed.
I J
City of Elgin CDBG Application FY 2012 -2013 Application Page 17
CONSTRUCTION PROJECTS ONLY
"The tine items in column A are a guide. items may be added or deleted depending on the type of project
City of Elgin CDBG Application FY 2012 -2013 Applicafion Page 18
CONSTRUCTION PROJECTS ONLY
L Construction Procurement Guidelines for private non- profit construction projects
All construction contracts in excess of $2,000 will be subject to federal Davis -Bacon Wage Rates and Labor
Standards provisions. A schedule of current prevailing wage rates and fringe benefits is available at the Illinois
Department of Labor at www. state.1f.us\agency idof rates�evenmo\kane9999.htm .
$25,000 - $99,999
Projects over $25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBE /WBE) compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements are not applicable for contracts
under $100,000.
The lowest qualified bid representing the complete scope of work from a QUALIFIED
CONTRACTOR will be considered.
$100,000 +
Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBE /WBE) compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over
$100,000.
Bond Requirement -100% Payment and Performance Bands.
The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be
considered.
City of Elgin CDBG Application FY 2012 -2013 Application Page 19
2. PROJECT ELIGIBILTY SECTION
A. This project is located in 8512 census Tract(s) (Identify tract by number)
(website — Eactfinder.census.gov)
B. This project meets at least ONE of the HUD national objectives listed below (please check all applicable,
discussion and definitions available on page 6 of the packet):
X 1. Benefits low /moderate income individuals /households
2. Addresses the prevention or elimination of slums or blight
3. Meets a particularly urgent community development need.
C. Check all statements that describe HOW this project or activity meets one of the National Objectives
above::
❑ LIM Area Benefit: the project meets the identified needs of L/M income persons
residing in an area where at least 51% of those residents are L/M income persons. The
benefits of this type of activity are available to all persons in the area regardless of
income. Examples: street improvements, water /sewer lines, neighborhood facilities,
facade improvements in neighborhood commercial districts.
R LIM Limited Clientele: the project benefits a specific group of people (rather than all
the residents in a particular area), at least 51% of whom are L/M income persons. The
following groups are presumed to be L /M: abused children, elderly persons, battered
spouses, homeless, handicapped, illiterate persons. Examples: construction of a senior
center, public services for the homeless, meals on wheels for elderly, construction of
job training facilities for the handicapped.
❑ LIM Housing: the project adds or improves permanent residential structures that will
be occupied by L/M income households upon completion. Housing can be either owner
or renter occupied units in either one family or multi - family structures. Rental units for
L/M income persons must be occupied at affordable rents. Examples: acquisition of
property for permanent housing, rehabilitation of permanent housing, conversion of
non - residential structures into permanent housing.
❑ LIM Jobs: the project creates or retains permanent jobs, at least 51% of which are
taken by L/M income persons or considered to be available to L/M income persons,
Examples: loans to pay for the expansion of a factory, assistance to a business which
has publicly announced its intention to close w /resultant loss of jobs, a majority of
which are held by L/M persons.
El Micro Enterprise Assistance: the project assists in the establishment of a
microenterprise or assists persons developing a microenterprise. (A microenterprise is
defined as having five or fewer employees, one or more of whom owns the business.)
This activity must benefit low /moderate income persons, area or jobs as defined in
previous sections.
NOTE: List is continued on the following page...
City of Elgin CUBG Application FY 2012 -2013 Application Page 20
❑
Slum or Blighted Area: the project
is in a
designated slum /blight area and the result of
this project addresses one or more
of the
conditions that qualified the area.
El Spot Blight the project will prevent or eliminate specific conditions of blight or
physical decay outside a slum area. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to extent necessary to eliminate
conditions detrimental to public health and safety. Examples: historic preservation of a
public facility threatening public safety, demolition of a deteriorated, abandoned
building.
D. Project Category (check one):
El Acquisition of Real Property
0 Disposition of Real Property
X Public Facilities and Improvements (e.g., homeless shelter, water and sewer facilities, flood
and drainage improvements, fire protection facilities /equipment, community, senior and
health centers, parking, streets, curbs, gutters and sidewalks, parks and playgrounds.)
❑ Privately -Owned Utilities
❑ Public Service (i.e., a new service or an increase in the level of a service)
❑ Relocation Payments and Assistance to Displaced Persons
Q Removal of Architectural Barriers, Handicapped Accessibility
El Housing Rehabilitation
❑ Historic Preservation
❑ Commercial or Industrial Rehabilitation, including facade improvements and
correction of code violations.
0 Special Economic Development or assistance to micro - enterprises.
City of Elgin CDBG Application FY 2012 -2013 Application Page 21
3. IMPACT ON APPLICABLE GOALS, NEEDS, AND OBJECTIVES
The Five -Year Consolidated Plan identifies both priority needs in the community and strategies to
address these needs. The need for your proposed project will be determined by identifying how the
project impacts upon the adopted Consolidated Plan Priority Needs.
Therefore, applications should provide a clear explanation of how the project impacts upon the adopted
Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear
description of the project with supporting data and methodology of how the project will meet the
Consolidated Plan Priority Needs.
Please identify the category and activity applicable to your proposal, using that table as your guide:
Example:
Public Services Activity: Youth Transportation
❑ Homelessness Activity
• Infrastructure Activity
❑ Affordable Housing Activity
• Public Facilities Activity Provide an accessible senior center
• Planning & Capacity Building Activity
The City of Elgin has identified ten strategicgoais to reflect the City's ongoing commitment to the community.
Greater consideration will be given to projects that provide a clear description of the project with
supporting data and methodology of how the project will meet the City's strategic goals.
Please identify ALL the categories applicable to your proposal:
❑ A Safe Community
X Neighborhood Vitality
❑ Economic Growth and Diversified Tax
Base
X Recreational, Leisure and Cultural
Opportunities for all Citizens
❑ Quality Housing
❑ River as a Resource
X Alive Downtown
❑ Financially Stable City Government
❑ Customer Service
❑ Diverse Management Staff
PROPOSED PROJECT ACCOMPLISHMENTS
Please briefly describe proposed accomplishment(s) if funding is awarded:
(Accomplishments must be described in terms of households served, people served, businesses created,
housing units created, jobs created or public facilities undertaken. Example: This program will serve 485
LMI individuals, this program will create 25 jobs, etc.)
PROPOSED ACCOMPUSFEviENTS: and
;I �Clale c e ll�r .�00 111,va4l� aocl
Please answer the following questions:
A. What is the total estimated number of persons to be served by this project? 1100
B. What is the total estimated number of LMI persons to be served by this project? 1100 ❑
C. What is the anticipated percentage of LMI persons to be served by this project? 100% (pr )
City of Elgin CDBG Application FY 2012 -2013 Application 2
4. ACTIVITY DESCRIPTION:
Please answer the following questions in the space provided.
A. Provide a detailed description of the proposed activity including how the activity will address the
community need you have indicated. identify whether the activity is new, ongoing, or expanded from
previous years.
The center will be open from 8 AM to 4 PM Monday through Friday, closed on holidays, for open games,
parties, evidence based fitness programs, educational lectures, lunch, and special events. in addition to the
wellness, education and recreation activities provided, the expanded space will also house 2 case
managers. The case managers will provide information and assistance to seniors visiting the center as well
as others by appointment. The space will also provide income tax preparation (through AARP), Triad
meetings and events, volunteer recruitment for Senior Services and other agencies and government offices
and legal assistance (from volunteer attorneys) for seniors. We plan to partner with local clubs, groups and
other agencies, allowing use of this space. All programs are an expansion of previous programming. The
additional space allows Senior Services to serve over 300 persons at a time, our previous capacity was 82.
We can also offer up to three activities at a time addressing the community need for recreational and
leisure activities, in this case for seniors and the disabled and a special outreach into the Hispanic and
Laotian communities.
our programming brings the senior community together; many renew old acquaintances while making new
friends. Alive Downtown is another community need we address. Many days we bring over 300 persons
into the downtown area. We work with the DNA to find ways our clients and our partners will stay
downtown and patronize other businesses.
B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et
cetera), If designed to benefit persons of L/M income, describe the process you will use to identify
these persons and ensure that the activity meets this objective. (An LMI certification form is included
in the RFP Packet).
Our contract with the Northeastern Illinois Area on Aging, who provides a grant that covers the
salaries involved with the center, states that we open our activities to persons age 60 and older.
We recently changed our by -laws to allow us to serve the disabled of any age. HUD presumes that
the elderly and handicapped persons are lower income.
C. Identify the accomplishments you intend to achieve with this activity. Provide an activity
timeframe /schedule (include start, completion dates, and other significant stages).
This program began, with support from the City of Elgin and Elgin Township, on June 1, 2011 when we occupied
the space at 205 Fulton Street in Elgin. At that time we requested a three year lease with renewal options.
With the popularity of this program and the increase in the senior population we don't see an end to the need
for a senior center in Elgin. In 2012 we will add the evidence based program "Fit and Strong" to our existing
fitness programs and Latin Dance and will continue to add programs as funding is acquired and demand
dictates. We will also seek partners, other clubs and organizations that could use the space. In 2012 our goals
include increasing volunteerism by 15 %, seniors knowing where to seek needed services and benefits by 10%
and program participants feeling less isolated, lonely and more active and confident by 30 %. We will use the
Northeastern Illinois Area Agency on Aging "Quality of Life" assessment to track these accomplishments.
City of Elgin CDBG Application FY 2012 -2013 Application Page 23
4. ORGANIZATIONAL CAPACITY
Please answer the following questions in the space provided.
A. Provide an overview of your organization including length of time in existence. Attach a list of current
officers and board members with terms.
Senior Services Associates, Inc. is a non - profit agency dedicated to sustaining and improving the quality of
life for individuals 60 and over, the disabled and their caregivers by providing access to the social services
they need. To accomplish this goal we provide case management and an assessment to determine m-
home services that may be needed, information and assistance completing forms and accessing needed
benefits, outreach to the homebound, elder abuse investigation, nursing home ombudsman, recreation,
education, health and wellness programs, fall prevention program, chronic disease self management
program and numerous volunteer opportunities that assist other non- for - profits and government offices.
We have been serving Elgin for over 38 years, incorporated in Illinois on August 30, 1973.
B. Describe your organization's experience in successfully conducting this type of activity. Identify any
skills, current services, or special accomplishments that demonstrate your capacity for success.
Senior Services began operations in 1973 as an adult day center, providing day care and activities for
seniors needing stimulation, care and activity daily. After adding many other services, a few years later,
we opened an activity center for more mobile and active seniors in Elgin when we relocated to downtown
Elgin in 1984 where we had the space. The Elgin center has grown from an average of 20 persons to often
over 100 daily. Senior Services operates active senior centers today in Yorkville, Crystal lake, McHenry,
Woodstock, Harvard and last year opened an expanded center in Aurora. Many of these towns
approached Senior Services to open centers In their communities because of word of mouth and the
reputation of our ability to offer senior programming.
C. Identify the person(s) responsible for program and financial management of the activity. Identify all
other persons involved in this activity noting whether these positions are current or new, pending
this award.
All persons and positions responsible for the program and financial management of this activity are current.
The activity director is Ramona (Minnie) Vasquez; her supervisor is Beth McClory, Chief Administrative Officer,
the front office manager (reception) is Kris Waisted; and the Chief Financial Officer is Matt Schoenholtz. Minnie
is assisted by our bilingual (Spanish and Laotian) case managers when required.
City of Elgin CDBG Application FY 2012 -2013 Application Page 24
Ciiy of Elgin CDBG Application FY 2012 -2013 Application Page 25
D. Identify any other agencies /partners in this activity and define the roles and responsibilities of these
partners.
Daily lunches are served by the Salvation Army Golden Diners, special events are contracted with local
restaurants. Many events are sponsored by members of the Senior Provider Network, including local
nursing homes and home health agencies and the members of Triad; the Kane County Sheriffs office and
the Elgin Police Department.
E. Demonstrate
that the proposed
activity is
economically feasible
and can be implemented
in a timely
cost effective
manner within the
proposed
program year.
Senior Services has occupied the space at 205 Fulton Street sine June 1, 2011. The City of Elgin assisted in
negotiating the lease for three years. The renewal, June 1, 2012 through May 31, 2013 requests no
increase in the rent or change in terms. The program operates within the approved budget.
F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
Since June 1, 2012, Senior Services has paid $800 a month toward this rent. we are asking that portion of
the rent be picked up by CDBG funding so that we can use our contribution to make up for reductions in
funding for Triad, supplying volunteers to assist with city and community events and in other agencies and
city offices and signing up Elgin residents for Ride in Kane and other city services. Should we be awarded
less than the amount requested we would seek other options for funding, but if we did not receive funding
from another source we would have to give up the space at 205 Fulton Street.
City of Elgin CDSG Application FY 2012 -2013 Application Page 26
5. FINANCIAL
The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of
funding necessary to run a program after all other funding sources have been identified, thus
leveraging is very important in the application process.
ACTIVITY BUDGET
Please answer the following questions in the space provided. You may reference and attach an
additional page if necessary.
A. Complete the Budget Summary chart. More detailed budgets may be attached (and are strongly
recommended) in support of the proposal.
B. Identify sources of leveraged funding for this activity. Include the status of these funds (i.e. cash on
hand, grants received, planned fund - raising, etc.). Attach copies of funding commitment letters or
other evidence of funding support.
C. Leverage -Consideration will be given to the amount of non -CDBG funds committed to the project.
BUDGET SUMMARY
category Breakdown
CDBG
Leveraged Funds Source of
' Total Funds
Lev eraged Funds
Personnel
- -�
�Co_ntractual Service s
(Specify)
Rent &Utilities
10,356 00 Elgin Township
1 43 200.00
32,$44.00
-- -� -- -.j._
----- -- - -...
Communications
Travel
Other Specify: —r
— -
I
I
l
I
Tota4 CDBG Re�quese
1
Total Other Funds
Grand Taial
33 0
�-
10,356.00
- -
$43,200.00
*NOTE: Please complete Budget Detail Chart on page 26 if personnel costs are included in your proposal.
City of Elgin CDBG Application FY 2012 -2013 Application Page 27
BUDGET DETAIL
This section provides back -up for each line item shown in the Budget Summary Chart. Please make certain this
detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred.
Please note: A job description for each person must be provided.
A Note about the Staff /Salary Breakdown: Please show all proposed staff positions funded with CDBG funds
that relate to the proposed activity. If multiple staff members have the same position /title, list separately (For
example: Counselor 1, Counselor 2). Use an additional sheet if necessary. You must submit job descriptions
with your application for each position title identified below.
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
City of Elgin CDBG Application FY 2012 -2013 Application Page 28
Is this a
Annual
Total
%Time Spent on
T:Requested ition
Position
current or
Annual
Fringe
Annual
x
this CDBG
_
Co
Title
proposed
SaEary
Benefits
Salary
Project /Program
BG
position?
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
City of Elgin CDBG Application FY 2012 -2013 Application Page 28
A. THRESHOLD CERTIFICATION
In order for your application to be accepted, in addition to the application itself, your organization must
submit the following items to the Office of Housing and Community Development no later than 5:00 PM on
FRIDAY, DECEMBER 16. 2011.
An original application with all questions completed along with one copy that is 3 -hole punched and
clipped [not bound] of the completed application. (Only the original must include the requested support
documents such as the articles of incorporation and the current list of your Board of Directors.)
The following attachments /certifications: (if you have not submitted an application in the last two years
OR if the information has changed)
❑ Articles of Incorporation
Current List of Board of Directors
g( c�``e�rtified Organization Audit /Financial Statements of most recent year
�Ga Copy of OMB A -133 Audit (Required if $300,000 in aggregate Federal funds
expended), or
b. Financial statements audited by a CPA (only if not qualified for A -133), or
C. Profit and Loss Statement for most recently completed fiscal year and General
Ledger printout (only first time applicants or those who do not meet above criteria
,/ may submit)
W' IRS 501(c)(3) Designation Letter (Pending letters will not be accepted)
V Current Fiscal Year Agency Budget, including all funding sources
a Job Descriptions per budget detaiLA//
fS An Executed Statement of Applicant Form.
'1 An Executed Signature Authorization Form.
/Conflict of Interest Disclosure Form.
I hereby confirm that this packet contains all materials required.
!i,
Printed Name
!d Signer
City of Elgin CDBG Application FY 2012 -2013 Application Page 29
B. STATEMENT OF APPLICANT
The undersigned acknowledges the following:
1. That, to the best of its knowledge and belief, all factual information provided is true and correct and all
estimates are reasonable.
2. That no revised proposals /applications may be made in connection with this application once the deadline for
applications has passed.
3. That the City of Elgin may request or require changes in the information submitted, and may substitute its
own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in
required interview for project assessment and cooperatively assist in the review process.
4. That, if the project(s) is recommended and approved by the Mayor and City Council, the City reserves the right
to reduce and /or cancel the allocation if federal entitlements are cancelled, reduced, or rescinded.
5. The City of Elgin reserves the right not to fund any su bmittals received.
G. By submission of this application, the organization agrees to abide by the federal regulations applicable to this
program.
7. That, if the project(s) is funded, the organization agrees to abide by the City's locally established policies and
guidelines
8. That past program and financial performance will be considered in reviewing this application.
9. That services are to be provided at no cost to citizens during the grant period. All program income (Le.: fees,
repayments, foreclosures, etc.) must be remitted to the City.
10. That, if the project(s) is funded, the City or a designated agency may conduct an accounting system inspection
to review internal controls, including procurement and uniform administrative procedures, prior to issuance
of payments for projected expenditures.
11. That, if project(s) is funded, the City will perform an environmental review prior to the obligation of funds.
11 That, if a project is funded, a written agreement that includes a statement of work, records retention and
reporting, program income procedures, local and federal requirements, circumstances that would trigger
grant suspensions and terminations, and reversions of assets would be required between the organization and
the City,
13. That a project's funding does not guarantee its continuation in subsequent action plans.
14. Provide written signatory authority from
the organization's governing
body
indicating who can execute
contracts and amendments on its behalf.
Statement of Applicant continued on following page.
city of Elgin CDBG Application FY 2012 -2013 Application Page 30
15. Agrees to abide by the City of Elgin's Conflict of Interest
policy.
Items of concern would include staff
members serving on the Board
of Directors, staff members'
families
serving on the Board of Directors, and
other matters that may give the
appearance of a conflict of interest.
U.S, Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for
a period not to exceed five years, or both, shall be the penalty for willful misrepresentation and
the making of false, fictitious statements, knowing same to be false.
By signature below, the applicant acknowledges the above in its name on this Fifteenth day of December, 2011.
Senior Services Assodiates Inc
Name of Organization
By:��
(Signature) --\�
Executive Director
(Title)
City of Elgin CDBG Application FY 2012 -2013 Application Page 31
C. SIGNATURE AUTHORIZATION FORM
The Board of Directors of Senior Services Associates Inc. does hereby resolve that on December 7, 2011, the
Board reviewed the Application for Community Development Block Grant Funds to be submitted to the City of
Elgin Community Development Department for funding consideration for the fiscal year 2012 -2013 and in a
proper motion and vote approved this application for submission.
The Board further certifies that the organization making this application has complied with all applicable laws
and regulations pertaining to the application and is a non - profit organization, tax - exempt and incorporated in
the State of Illinois.
Senior Services Associates, Inc. hereby . proposes to provide the services or project identified in the Scope of
Services in accordance with this application for Community Development Block Grant Funds. If this application
is approved and this organization receives CDBG funding from the City of Elgin, this organization agrees to
adhere to all relevant Federal, State and local regulations and other assurances as required by the City.
Furthermore, as the duly authorized representative of the organization, I certify that the organization is fully
capable of fulfilling its obligation under this application as stated herein.
I further certify that this application and the information contained herein are true, correct and complete.
I also authorize the following person(s) to have signatory authority regarding this grant:
Bette Schoenholtz
Name
Executive Director
Title ......�
Name Title
f j �
President /Board of Directors (or other authorized person)
/w/& f/
Date
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment
for a period not to exceed five years, or both, shall be the penalty for willful
misrepresentation and the making of false, fictitious statements, knowing some to be
false.
City of Elgin CDBG Application FY 2012 -2013 Application Page 32
Conflict of Interest
The standards in OMB Circular A -110, Subpart C, provide that no employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of
interest would be involved. Such a conflict would arise when an employee, officer, or agent, any member of his or
her immediate family, his or her partner, or an organization which employs or is about to employ any of the
parties indicated herein, has a financial or other interest in the firm selected for an award.
The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an
employee, agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that
are receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with
respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision- making
process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG-
assisted or HOME- assisted activity, or have any interest in any contract, subcontract, or agreement with respect
thereto, or the proceeds there under, either for themselves or those with whom they have family or business ties,
during their tenure or for one (1) year thereafter.
A disclosure of the nature
of any perceived
or actual conflict must be made prior to the execution
of agreements
utilizing CDBG or HOME.
IF NO CONFLICT EXISTS, COMPLETE THE FOLLOWING:
X I certify that no conflict of interest exists between the City of Elgin and Senior Services Associates Inc.
X I certify that no conflict of interest exists between the subcontractors of and Senior Serivices Associates
IF A POTENTIAL CONFLICT EXISTS, COMPLETE THE FOLLOWING:
❑ 1 certify that a potential conflict of interest may exist between the City of Elgin and (name of organization)
❑ I certify that a potential conflict of interest may exist between (name of subcontractor)
and (name of organization)
Describe the nature of the conflict of interest below. Identify the individual, employment and the conflict or
potential conflict, and their affiliation with your organization.
Signature of Authorized Agency Official
Bette Schoenholtz. Executive Director
Typed Name and Title
MIR
December 15
2011
City of Elgin CDBG Application FY 2012 -2013 Application Page 33
Senior Services Associates, Inc.
Board of Directors
President: Tom Van Cleave
Vice President: Linda Longmeyer
Tom Aquilina
Past PresidentJBoard Emeritus
10/04/00 —10/01/11
Aquilina & Associates, Inc.
6708 Rhode Island Trail
Crystal Lake, I1 60012
815- 459 -0881 Office
815- 459 -8819 Fax
815 -621 -3553 Cell
tmaquilina dacomcast.net
Identa Austin
Board Emeritus
10/01/00 — 10/01/1I
Plum Landing Apt 508
495 North Lake Street
Aurora, II 60506
630 - 892 -7829
630 - 896 -5056 fax
Kevin Barry
9/01/11- 9/01/14
1070 Larkin Avenue
Elgin IL 60123
847- 697 -8900
Kevin(a( b_arrv- law.com
Patricia Feeley
10/01/06 — 10 /01 /I1
710 Pinhurst Lane
Oswego, 11 60543
773 -590 -4320 home
630 -554 -3712
patfeel ev(u sbc alobal.net
Cory Freeman
07/01/09 — 10/01/12
Valley Estate Planners, Ltd
14N555 Tyrrei Road
Elgin, IL 60124
847- 888 -3888 Work
corva'jvallevestateplanners com
Jane Johnson
6/1/11- 10 /i /14
Law Elder Law
2275 Church Road
Aurora IL 60502
630 - 585 -5200 Work
janQm laweIder1aw.com
Secretary /Treasurer: Gil Note
Past - President: Tom Aquilina
Gerald Jones
10/1/10- 10/1/13
2071 Scheffer
Aurora IL 60502
630 -514 -5664
.tones -g sbcglobalnet
William Markison
I0/I /10- 10/1/13
311 Maplewood Lane
Crystal Lake, IL 60014
Retired
815- 459 -5204
markisonasbcQ fobal.net
Larkin G Mead
2/1/11 - 2/1/14
PO Box 1204
Woodstock, IL 60098
815 -338 -5938
larkinmead@aol com
Frank Miller
10/01/08 — 10/01/11
Board Emeritus
534 Kingsway Drive
Aurora, Il 60506
Retired AT &T PR
RTA Board
630 -896 -81.11 home
630 - 896 -5387 fax
Florida Address
10355 Paradise Blvd
Treasure Island FL 33706
Gerald Morrow
10/01/2010-10/01-2013
Plum Landing Apt 209
495 N Lake Street
Aurora IL 60506
Comptroller Retired
City- of Aurora & Wadsworth
630 -896 -0889
saintg� com
Kitty Nash
10/1/10- 10/l/13
Home State Bank
Senior Club Advisor
PC Box 1738
Crystal Lake IL 60039
815. 459 -2002
knash@tyhomestateonline.com
Gilbert Note
02/01/08 — 02/01 /l l
275 Waverly Drive
Elgin, 11 60120
Retired Accountant
847 - 741 -2901
pore. peoplepe com
Trinidad Rodriguez
6/1/11 - 6/1/14
513 Fremont St
Elgin, IL 60120
847- 888 -9373
Cecelia Sanders
02/01/08 — 02/01/11
1108 Sunset Avenue
Yorkville, II 60560
630 - 553 -0151 home
Work info:
Sunnymere, Inc
Marketing
925 Sixth Avenue
Aurora, 11 60505
630 - 898.7844 work
sunn mereinarketing,(o ),sbcglobal .net
Tom Smith
10/01/06 — 1.0/01/ 12
550 West Galena Blvd
Aurora, 11 60506
Private CPA
630 - 897.7781 home
630 - 897 -7782 fax
tesmithcpana sbeglobal net
Steve Thoren
10/1/09 — 10/1/12
Majestic Mortgage
53 S Union St
Elgin IL 60123
847 -840 -7319
wonase0awowway.con
Toni Van Cleave
10/1/08 — 10/1/11
1023 Lexington Lane
Batavia, II 60510
Kane County Board
630 -879 -6344 home
630- 220 -2736 cell
312 -220 -2736
thomasvancleave o)comcast,net
Mark Weber
10/1/94 — 10/1/11
2210 North Bockman Road
Marengo, II 60152
Castle Bank
Trust Department
815 -245 -7245 cell
mweber(a7 cast le b ank. com
Revised:
11/17/11
i 1
Dugan Lopatka
Certified Public Accountants & Consultants
A Professional Corporation
104 East Roosevelt Road
Michael J. Dugan Wheaton, Illinois 60187 T. Brett Fliekinger
Jerry L. Lopatka (630) 665.9490 Karen M. Olson
Mark F. Schultz Fax (630) 665 -030 Hugh E. Elliott
Peter J. Zich www.dugardopaika.com
Leo M. Misdom e-mail: info@duganlopatka.corn Gwen S. Henry
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors of
Senior Services Associates, Inc.:
We have audited the accompanying statement of financial position of Senior ,Services
Associates, Inc. (the Organization) as of September 30, 2010 and 2009, and the related statements of
activities and cash flows for the years then ended and the statement of functional expenses for the year
ended September 30, 2010. These financial statements are the responsibility of Senior Services
Associates, Ine.'s management. Our responsibility is to express an opinion on these financial
statements based on our audit. The 2009 summarized comparative information on the statement of
functional expenses has been derived from the Organization's 2009 financial statements and, in our
report dated January S. 2010, we expressed an unqualified opinion on those financial statements,
We conducted our audits in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are
free of material misstatements. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall
financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of Senior Services Associates, Inc, as of September 30, 2010 and 2009 and the
changes in its net assets and its cash flows for the years then ended, in conformity with accounting
principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated
December 7, 2010, on our consideration of Senior Service Associates, Ine,'s internal control over
financ:ial reporting and our tests on its compliance with certain provisions of laws, regulations,
contracts, and grant agreements and other matters. The purpose of that report is to describe the scope
of our testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on the internal control over financial reporting or on compliance. That
report is an integral part of an audit performed iii accordance with Government Auditing Standards and
should be considered in assessing the results of our audit.
AFttf�WAE
19 TE A C 1 T
INTEpN4ilONAt Nt1Won of
FppcEECiONAt AOCOUNTANES
Independent Auditor's Report
Page two
Our audit was conducted for the purpose of forming an opinion on the basic financial statements
of Senior Services Associates, Inc. taken as a whole. The accompanying schedule of expenditures of
federal awards is presented for purposes of additional analysis as required by U.S. Office of
Management and Budget Circular A -133, Audits of States, Local Governments, and Non -Pratt
®rgani=ions, and is not a required part of the basic financial statements. The accompanying schedules
of public support and revenue by counties and functional expenses by counties on Schedules 1 through 6
is presented for purposes of additional analysis, and is not a required part of the basic financial
statements. Such information has been subjected to the auditing procedures applied in the audit of the
basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the
basic financial statements taken as a whole.
Wheaton, Illinois
December 7, 2010
CURRENT ASSETS:
Cash and cash equivalents
Receivables - Grants
- Other
Prepaid expenses
Total current assets
PROPERTY AND EQUIPMENT:
Land
Buildings
Building improvements
Furniture, fixtures and equipment
Vehicles
Less - Accumulated depreciation
Net property and equipment
OTHER ASSETS:
Security deposits
CURRENT LIABILITIES:
Accounts payable
Accrued payroll
Accrued vacation
Grant advance
Total liabilities
COMMITMENTS
NET ASSETS:
Unrestricted
i,
lie
G���lllE�
;s r
EXHIBIT 1
2010 2009
$ 657,598
$ 25105
853,642
948,601
8,344
8 „414
20,760
13,057
246,975
246,975
1,540,344
1,221,957
101,634
(17224,197)
20,000
20,000
153,953
153,953
742,097
742,097
461,259
438,609
246,975
246,975
364,826
11624,284
101,634
(17224,197)
(1,163,412)
400,087 438,222
5,973 21848
$ 1,9 46,4 $ 11663,027
$ 28,877
$ 10,164
187,084
130,792
91 ,762
107,452
57,103
15,129
364,826
263,537
1,581,578 099,490
$ 1,946,404 $ 1,6637027
The accompanying notes are an integral part of this statement.
SENIOR SERWCES
OF rat±+
E& T14E YEA-P�S-ENDED-5�E-P-MMBF,-R-10.2010 AND
UNRESTRICTED ASSETS:
Public Support -
Northeastern Illinois Area on Aging
Illinois Department on Aging
Grants
United Way
Counties, townships, and cities
Foundations
Donations
In-kind contributions
Miscellaneous
Total public support
Revenue -
Transportation
Activities
Trip commissions
Membership dues
Fundraising
Project income
Newsletter
Miscellaneous
Total unrestricted revenue
Total unrestrictedd public support and revenue
Functional expenses -
Program services -
Trransportation
Case Management
Information and Referral
Outreach
2010
$ 1,4091116
1,363,835
131,791
183,387
701,170
10,000
56,274
741,441
1,343
rat•
$ 1,299,148
1t377,796
259,584
244,927
636,211
53,052
836,520
19,644
4,598,357 41726,882
12,033
86,087
I1844
19,300
110,644
44,753
8,009
20,250
34,313
76,157
330
14,284
115,537
33,446
14,196
49,475
302,920 337,738
4,901,277 51064,620
169,306
288,577
17086,310
1,068,682
929,685
972,809
53,232
80,127
The accompanying notes are an integral part of this statement.
SEKO—R SERVICES ASSOCIATES,
STATEMENT Of ACTIVITIES
tt r„ � �:t� mat: as�r:;,avr ■ � .n r�...
UNRESTRICTED ASSETS: (Continued)
Functional expenses - (Continued)
Program services - (Continued)
Ombudsman
Multi - Purpose
Neighbor to Neighbor
Elder Abuse
Senior Companion
R.S.V.P.
Total unrestricted program services
Supporting services -
Management and general
Fundraising
Total unrestricted supporting services
Total unrestricted functional expenses
CHANGE IN NET ASSETS
NET ASSETS, Beginning of year
NET ASSETS, End of year
2010 2009
$ 145,532
$ 154,680
565,458
516,999
32,687
61,534
369,637
467,736
194,220
155,741
85,003
89,685
3,631,070 3,796,570
1,054,200 1,066,444
33,919 48,605
11088,119 1 I,1151049
47719,189 4,9I1,619
182,088 1537001
1,399,490 1,246,489
$ I,581,578 $ 1,399,490
The accompanying notes are an integral part of this statement.
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash received from public support and revenue
Cash paid for program services, employees and suppliers
Cash paid for interest
Net cash provided by (used in) operating activities
CASH FLOWS FROM INVESTING ACTIVITIES:
Purchases of property and equipment
NET CHANGE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, Beginning of year
CASH AND CASH EQUIVALENTS, End of year
RECONCILIATION OF CHANGE IN NET ASSETS
TO NET CASH PROVIDED BY (USED IN)
OPERATING ACTIVITIES:
Change in net assets
Adjustments to reconcile change in net assets to
net cash provided by (used in) operating activities:
Depreciation
Change in assets and liabilities:
(Increase) decrease in receivables
(Increase) decrease in prepaid expenses
(Increase) in security deposits
Increase (decrease) in accounts payable
Increase (decrease) in accrued expenses and grant advance
Net adjustments
Net cash provided by (used in) operating activities
2010
$ 4,2541867
(30825,522)
(982)
428,363
(22,650)
405,713
251,885
$ 657,598
$ 182,088
60,785
95,029
(7,703)
(3,125)
18,713
82,576
246,275
$ 428,363
The accompanying notes are an integral part of this statement:
2009
$ 3,732,479
(4,143,787)
(411,308)
(50,94I)
(462,249)
714,I34
$ 251,885
$ 153,001
55,445
(495,621)
7,161
(43,540)
(87,754)
(564,309)
$ (411,308)
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SENIOR SERVICES ASSOCIATES INC
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30 2010 AND 2009
(1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
Senior
Services Associates, Inc. (the Organization) is an
Illinois non -profit corporation. The
Organization is
dedicated to sustaining and improving
the quality
of life for mature adults throughout
Kane, Kendall,
and McHenry Counties by providing
access to
the social services they need. The
Organization is
dedicated to preserving independence,
promoting
mental and physical well being, and
protecting the rights and dignity of mature adults.
The financial statements were available to be issued on December 7, 2010, with subsequent
events being evaluated through this date.
The following is a brief summary of the accounting policies adopted by the Organization:
Accounting_ Method -
The records of the Organization are maintained and the financial statements have been prepared
on the accrual basis of accounting.
Property and ECNhitnent -
Property and equipment is recorded at cost or, if donated, at fair market value on the date
donated. The Organization generally capitalizes additions of $500 or more. Depreciation is computed
using the straight -line method over the estimated useful lives of the assets as follows:
Asset Type Life
Buildings 15 - 25 Years
Furniture, fixtures and equipment 5 -10 Years
vehicles 5 - 10 Years
Building improvements 10 - 25 Years
Allocation of Expenses -
Expenses are allocated to the various programs either directly as incurred and applicable or by a
percentage of staff time spent within each program area.
Credit Risk -
Financial instruments which potentially subject the Organization to concentrations of credit risk
consist principally of cash. The Organization places its cash and deposits with high credit quality
financial institutions; however, deposits may exceed the federally insured limits from time to time,
Cash and Cash Equivalents -
For
purposes of
the statement of
cash flows, the Organization considers
all highly
liquid
instruments
with an initial
maturity of three
months or less to be cash equivalents.
-2°
(1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Restricted Resources -
Contributions that are restricted by the donor are reported as increases in unrestricted net assets
if the restrictions expire in the reporting period in which the revenue is recognized. All other donor-
restricted contributions received are reported as increases in temporarily restricted or permanently
restricted support, depending on the existence and/or nature of any donor restrictions. When a donor
restriction expires, that is, when a stipulated time restriction ends or the purpose of the restriction is
accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in
the statement of activities as net assets released from restrictions.
The Organization reports gifts of land, buildings, and equipment as unrestricted support unless
explicit donor stipulations specify how the donated assets must be used. Gifts of long -lived assets with
explicit restrictions that specify how the assets are to be used and gifts of cash or other assets that must
be used to acquire long -lived assets are reported as restricted support, Absent explicit donor
stipulations about how long those long -lived assets must be maintained, the Organization reports
expirations of donor restrictions when the donated or acquired long -lived assets are placed in service.
Estimates -
The Organization prepares its financial statements according to accounting principles generally
accepted in the United States of America which require the use of estimates and assumptions that affect
certain reported amounts and disclosures. Actual results could differ from those estimates.
Bad Debts -
The Organization utilizes the direct write -off method for bad debts. Significant losses are not
anticipated from the present receivable balance.
Adverrisine -
Advertising expenses are charged as incurred. Advertising expenses for September 30, 2010
and 2009 were $22,679 and $30,187, respectively.
�_..# i. t ' #.
The financial statements included certain prior -year summarized comparative information in
total but not by net asset class. Such information does not include sufficient detail to constitute a
presentation in conformity with generally accepted accounting principles. Accordingly, such
information should be read in conjunction with the Organization's financial statements for the year
ended September 30, 2009, from which the summarized information was derived,
-3-
(2) LINE OF CREDIT:
At September 30, 2010, the Organization has available a $300,000 line of credit due in
February, 2011. Interest is at prime and the line is secured by the Organization's assets. The
Organization has no outstanding balance on the line of credit as of September 30, 2010 and 2009,
(3) TAX - EXEMPT STATUS:
The Organization has been determined by the Internal Revenue Service to be exempt from
federal income taxes under Section 501(c)(3) of the Internal Revenue Code. Accordingly, no provision
for income tax has been established.
The Organization files income tax returns in the U.S. federal jurisdiction and Illinois. With few
exceptions, the Organization is no longer subject to U,S, federal, state and local, or non -U.S. income tax
examinations by tax authorities for years before 2006. The Organization does not expect a material net
change in unrecognized tax benefits in the next twelve months.
(4} BUILDING AGREEMENT:
During 1981 and 1982, the City of Elgin received federal funds through a Housing and
Community Development Block Grant to purchase and rehabilitate a senior center. The Organization
entered into an agreement with the City to operate the senior center, The agreement contains restrictive
covenants which the Organization must comply with. If it does not comply with the covenants, then
ownership of the senior center reverts back to the City. These covenants are primarily: 1) the facility
must be properly used, 2) the building may not be leased without prior approval, and 3) adequate
insurance must be carried. All restrictive covenants have been met for the years ended September 30,
2010 and 2009.
(5} COMMITMENTS:
The Organization is Ieasing additional office space under operating leases that expire at various
dates through October, 2015. Rent expense for the years ended September 30, 2010 and 2009 was
$123,096 and $112,766, respectively,
The Organization also leases office equipment under operating leases that expire at various
dates through October, 2010. Rent expense for the years ended September 30, 2010 and 2009 was
$10,559 and $8,783, respectively.
Future minimum rental commitments as of September 30, 2010 are as follows:
2011
$ 56,529
2012
60,654
2013
63,093
2014
24,927
2015
23,000
4-
f6) IN -KIND CONTRIBUTIONS AND EXPENSES:
Certain contributed services and expenses have been recorded, based upon their estimated fair
market value, on the date of contribution as follows:
2014 2009
In -kind contributions $ 6 S D
In -kind expenses:
Personal services $ 7,41.441
(7) PROFIT- SHARING PLAN:
The Organization has a defined contribution profit - sharing plan (401(k)) covering all full -time
employees who have met certain service requirements. The plan provides for discretionary matching
contributions up to 3% of the employee's salary by the Organization, up to a maximum amount
permitted under the internal Revenue Code. The profit - sharing expense for the years ended
September 30, 2010 and 2009 is $41,098 and $44,890, respectively.
(8) CONCENTRATION OF GRANTS:
The Organization received approximately 57 % and 53 % of its total public support and revenue
from a grant from Northeastern Illinois Area on Aging and Illinois Department on Aging for the years
ended September 30, 2010 and 2009, respectively.
(9) CONTINGENCIES:
The Organization has been named as a defendant in a lawsuit. Management believes that this
claim is adequately covered by existing insurance policies, or is without merit and will not have a
material adverse effect on the financial position of the Organization.
L)upp L o
Certified PublicAccountants & Comuitants
A Professional Corporation
104 East Roosevelt Road
Michael J. Dugan Wheaton, Illinois 60187
Jerry L. Lopatka (630) 665 -4440
Mark F. Schultz Fax (630) 665 -5030
Peter J. Zich wwwAuganlopafica.com
Leo M. Misdom a -mail: infoOduganiopatka.coln
INDEPENDENT AUDITOR'S REPORT
ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON
AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STAVD,4RDS
To the Board of Directors of
Senior Services Associates, Inc.:
T. Brett Flickinger
Karen M. Olson
Hugh E. Elliott
Gwen S. Henry
We have audited the financial statements of Senior Services Associates, Inc. (the Organization)
as of and for the year ended September 30, 2010, and have issued our report thereon dated
December 7, 2010. We conducted our audit in accordance with auditing standards generally accepted
in the United States of America and the standards applicable to financial audits contained in
Governmental Auditing Standards, issued by the Comptroller General of the united States,
k. s t•/ l 1 Y 1
In planning and performing our audit, we considered the Organization's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our
opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of
the Organization's internal control over financial reporting. Accordingly, we do not express an opinion on
the effectiveness of the Organization's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent or detect
and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of
deficiencies, in 'Internal control such that there is a reasonable possibility that a material misstatement of the
entity's financial statements will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described
in the first paragraph of this section and would not necessarily identify all deficiencies in internal control
over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did
not identify any deficiencies in internal over financial reporting that we consider to be material weaknesses,
as defined above.
AYffILOIA/rYE
1 [A� (/w
E,♦ 1 A C T
MMNATIONAL NkYWORK Of
PROFESSIONAL ACCOUNTANTS
Independent Auditor's Report
on Internal Control Over Financial Reporting and
on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in
Accordance with GvvernmentAuditing Standards
Page two
LON M" Emns ,
As part of obtaining reasonable assurance about whether the Organization's financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, grant agreements, noncompliance with which could have a direct and material effect
on the determination of financial statement amounts. However, providing an opinion on compliance with
those provisions was not an objective of our audit and, accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
* ** * *s*
This report is intended solely for the information and use of the Board of Directors, management,
others within the Organization and federal awarding agencies and pass - through entities and is not intended
to be used by anyone other than these specified parties.
Wheaton, Illinois
December 7, 2010
Dugan Lopata
Certified Public Accountants & Consultants
A Professional Corporation
.104 East Roosevelt Road
Michael J. Dugan Wheaton, Illinois 60187
Jerry L. Lopatka (630) 665 -4840
Mark F. Schultz Fax (630) 665 -5030
Peter J, Zich www.duganlopatka.com
Leo M. Misdom a rnaii: info0duganlopatka.cont
INDEPENDENT AUDITOR'S REPORT
ON COMPLIANCE WITH REQUIREMENTS THAT COULD
HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE
IN ACCORDANCE WITH OMB CIRCULAR A -133
To the Board of Directors of
Senior Services Associates, Inc.
Compliance -
M Brett Flickinger
Karen M. Olson
Hugh E. Elliott
Gwen S. Henry
We have audited Senior Services Associates, Inc.'s (the Organization) compliance with the
types of compliance requirements described in OMB CircularA -333 Compliance SWplemenr that could
have a direct and material effect in each of the Organization's major federal programs for the year
ended September 30, 2010, The Organization's major federal programs are identified in the summary
of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance
with the requirements of taws, regulations, contracts and grants applicable to each of its major federal
programs is the responsibility of the Organization's management. Our responsibility is to express an
opinion on the Organization's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted
in the United States of America; the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A -133,
Audirs of States, Local Governments, and Non - Profit Organizations. Those standards and OMB
Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal program occurred. An audit includes examining, on a test basis,
evidence about the Organization's compliance with those requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that our audit provides a
reasonable basis for our opinion. Our audit does not provide a legal determination on the
Organization's compliance with those requirements,
In our opinion, the Organization complied, in all material respects, with the compliance
requirements referred to above that could have a direct and material effect on each of its major federal
programs for the year ended September 30, 2010,
IAFFIIIAttt EE' ® (/+ °� {^
I 1 Y i V 1
MTERNAVONAt NTT QRC Of
RROFESMi L AC<OIMFANIS
Independent Auditor's Report
on Compliance with Requirements That Could
Have a Direct and Material Effect on Each Major
Program and Internal Control over Compliance
in Accordance with OMB Circular A -133
Page two
Internal Control Over Compliance -
Management of the Organization is responsible for establishing and maintaining effective
internal control over compliance with requirements of laws, regulations, contracts and grants applicable
to federal programs. In planning and performing our audit, we considered the Organization's internal
control over compliance with requirements that could have a direct and material effect on a major
federal program in order to determine our auditing procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in accordance with
OMB Circular A -133, but not for the purpose of expressing an opinion on the effectiveness of internal
control over compliance. Accordingly, we do not express an opinion on the effectiveness of the
Organization's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control
over compliance does not allow management or employees, in the normal course of performing their
assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement
of a federal program on a timely basis. A material weabiess in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a We of compliance requirement of a federal
program will not be prevented., or detected and corrected on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not identify
any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined
above.
This report is intended solely for the information and use of the Board of Directors, management,
others within the Organization and federal awarding agencies and pass - through entities and is not intended
to be and should not be used by anyone other than those specified parties.
Wheaton, Illinois
December 7, 2010
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EXHIBIT 5
Page 2 of 2
FOR THE YEAR ENDED SEPTEMBER 30 2010
Note A - Basis of Presentation:
The accompanying schedule of expenditures of federal awards includes the federal grant activity
of Senior Services Associates, Inc. and is presented on the accrual basis of accounting. The information
in this schedule is presented in accordance with the requirements of OMB Circular A -133, Audits of
States, Local Governments, and Non- Profrt Organizations. Therefore, some amounts presented in this
schedule may differ from amounts presented in, or used in the preparation of, the basic financial
statements.
Note B - Sub- Recipients:
Senior Services Associates, Inc. did not provide any federal awards to sub - recipients during the
year ended September 30, 2010.
Note C - Non -Cash Awards:
Senior Services Associates, Inc. did not have any outstanding federal Ioans or loan guarantees
or insurance at September 30, 2010, and did not receive any federal non -cash awards during the year
ended September 30, 2010.
SENIOR SERVICES ASSOCIATES_
SCHEDULE OF FINDINGS AND OUESTIONED COSTS
FOR THE YEAR ENDED SEPTEMBER 30 2010
Part 1: SUNMARY OF AUDIS' RESULTS -
L The auditor's report expresses an unqualified opinion on the financial statements of
Senior Services Associates, Inc.
2. There were no significant deficiencies disclosed during the audit of the financial
statements.
3. No instances of noncompliance material to the financial statements of Senior Services
Associates, Inc, were disclosed during the audit.
4. There were no significant deficiencies disclosed during the audit of the major federal
award programs. .
5. The auditor's report on compliance for the major federal award programs for Senior
Services Associates, Inc, expresses an unqualified opinion on all major federal
programs.
b. Audit findings relative to the major federal award programs for Senior Services
Associates, Inc. are reported in this Schedule.
7. The programs tested as major programs included:
Special Programs for the Aging, Title III,
Part B — Grants for Supportive Services
and Senior Centers 93.044
$. The threshold for distinguishing Types A and B programs was $300,000.
9. Senior Services Associates, Inc. was determined to be a low -risk auditee.
I0Si�iall►l►71►Ct y _ . a ut .♦ a r
None:
There were no audit findings or questioned costs.
!' Ali - �. • • 4 ♦ hi . ♦., , . ♦ » I' 1
None:
There were no audit findings or questioned costs.
EXHIBIT 7
SENIOR SERVICES ASSOCIATES INC
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED SEPTEMBER 30 2010
Summary of Prior Audit Findings -
There were no prior audit findings reported.
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Internal Revenue Service
Date: May 5, 2007
SENIOR SERVICES ASSOCIATES INC
101 S GROVE AVE
ELGIN IL 60120
Dear Sir or Madam:
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact:
T. Buckingham 29 -70700
Customer Service Representative
Toll Free Telephone Number:
877 - 829 -5500
Federal Identification Number:
36- 2775102
This is in response to your request of May 4, 2007, regarding your organization's tax -
exempt status.
in January 1977 we issued a determination letter that recognized your organization as
exempt from federal income tax. Our records indicate that your organization is currently
exempt under section 501(c)(3) of the Internal Revenue Code.
Our records indicate that your organization is also classified as a public charity under
sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code.
Our records indicate that contributions to your organization are deductible under section
170 of the Code, and that you are qualified to receive tax deductible bequests, devises,
transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code.
If you have any questions,
please
call us at the telephone
number shown in the heading of
this letter.
Sincerely,
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations 1
sTaT! .
Illinois Department of Revenue
Office of Local Government Services
tm s1 Sales Tax Exemption Section, 3-520
101 W. Jefferson Street
Springfield, Illinois 62702
217 782 -8881
April 15, 2011
SENIOR SERVICES ASSOCIATES INC
BUSINESS MNAGER
101 S GROVE AVE
ELGIN IL 60120
We have received your recent letter; and based on the information you furnished, we believe
SENIOR SERVICES ASSOCIATES INC
of
ELGIN, IL
is organized and operated exclusively for charitable purposes,
Consequently, sales of any kind to this organization are exempt from the Retailers' Occupa-
tion Tax, the Service Occupation Tax (both state and local), the Use Tax, and the Service
Use Tax in Illinois,
We have issued
your organization
the following tax
exemption identification number:
E9983- 1597 -06.
To claim the exemption,
you must
provide this number to your suppliers
when purchasing
tangible personal
property for organizational use. This exemption may nor
be used by individual members of
the organization
to make purchases for their individual
use,
This
exemption will expire on
May 1,
2016, unless
you
apply to the
Illinois
Depart-
ment
of Revenue for renewal at
least three
months prior
to
the expiration
date.
Office of Loca( Government Services
Illinois Department of Revenue
STS -49 A -2/98)
IL- 492 -3456
�1- 0000047
SENIOR SERVICES FY 2012 BUDGET
RMNIIE
TOTAi
3010 Acf TApB
— 29?? W0
3020 MsmbarsNps
14100
3040 Donabom
3000
iRsnta
4S6
4070 8�
Nen1a1ll
J6BDANMI®B
41800.
68.5W
3100 NOwsleeltaj
_ _r a X00_
3120Wab>rle Advsdis
0200Grante
13T,360
9240 GUent Service Grants
'
3235 Wd o p Ptln
_
20 000
3240 Gram Via a Fdo
20 00
3245 Somalmm o da4
300
3250E nbery Fdn.
" y
3255 AOi P.rsonal Comvamnn
10_ ,500
330001niw ProyM Income
3310 Horns Rep air Plalett OCAme
3400TCPComm>msions _
__,,, „_
3500 Kencall Count N4ml n_
_
'__
3500FUMIZM1oa
120000
3) 00 Trana.Pmjact
lnc.
+11060
A 0 10 for NSlimal Service 01967
NEIL Aa -Il
4110 NEIL AAA_IIIB
64190)
4110 NEIL AAA-E.A.
3�S 5)_
4114 NE1': ANE EIS
4115NEILFES
4113 NEIL CMP Ombudsman
_
B 963
4120N El CATA IIIB(s)
4121 NEIL FCS
25.686_
4121 NEIL ViI_
30606
4123 NEIL CHAP
61 4]!Q
4125 NEIL IIID FaIIPrevan 1$296
4428 SNAP
6.252
41a5G pFiI
lag 5_
4146 Laj?_ IRE
4 +sec 9-; Respfe
19641
41WPiapt -nce
]3_
4i50P erOmbfa
Ombudsman
4.00IOOA
.37976 >89 -
4215OR5- Staid q IL
�_ 3'11 OM
4275 Mamas Hea!Itf ReaqurCd
00
4300 Elpkl_UnRad Wad _
3q.000
43 +0 Lemni Keno United WaX„
16,000
632 FFox Val19y Uniled Wav
y 40 ?Do
4323 Fox Val�ay UW =ft Fund
_
4330 Batavia United Wav
1,000
4336 iceoo UN1ed Wav
+C OOG
GSneVa
AJaO Geneva Cmnmunity 0hesl,
30,E 0_0
4480
35 372
Munn Tmmshi
4400 AUmry TawrehlD
1� 500
4403 Elgin Township
I JO'100
410 Henamr Taxnshlo
441051. Chxlsa TOwnshlp__,_,_L
5006
4435 Dundee TOVmHhfp___,
-
4440K�„e(I„Tovmshp
Geneva Township
Rears;mm Raeeam-h
Nund TOwnShID
Marengo Township
__
_. 3,200
Kendall CCDu� Sr Ref
_ t_tl500
Kendall 7289cartl
_11000
I1�fElliot __
[4600T�"
__L_344]10
cHenry, County Sr aaf��470.000_
arre COUn RiveN0s1 !Litle
V
L REVENUE:
4,046.000
LEXPENS£5;
"t 4,046,0W
NET __......._..._._ -_____
± -09)
SENIOR SERVICES FY129UOGET_
1 ..__
_
E_XPENOIT_U RES: �.
...._�_..
A_G
_
TOTAL
51o05aiane5 _ —J
2472789
5105 Temporary PersonYlal__ �_
9 S n9
5110 FIC0.
189 1288
5120Nee18t „__�2g8.786
_51301110 lnscrenu _
23993
5140UnamolaYment lnsvrance
24 791
_
5150 Workmen's Comp;__ ��__
15
5100 Penuoa Plan Exwns
_3tJ
647]3
5278 ElnWnyw ASat818nGe
2400
5175 Loss on Plan
_
_-
S+.BO Emokrrranl_Gosts „_T_
ent Cost
-6105
1920
Rent
138 CBB
9108 M1k m Rent
BttOGRSi8tdnp,F,,,__._ —
i33]3]
_6120 EiecW C
1 7634
_- �
_8130 wa:ar
8140 Extsrmineim
2�t5
6180 inaur&nca
3 726
jandarall aSkel
8160 JSrctenal /Mt6ntenanw t
�_3t2
8190 RntY
8190R3— $sUpfrif¢s ____ '
SS,552
7200 NOUm SuppGea _,f!
17,000
suppaes
hati.-
]300 Foal SPppliex t Ventll(g Mectine_
7300Fmi
—428sp
42 595_
7000 Aaiviy upplies
23,165_
7060 AClivl�aatle
y7.Ota
2500
8 c—ompuL_ppji900 ter,Sm uoplies !
6,972
Olhaf
9100vanklelnityins 1
8120 Pnt
ai !o_ _._
_
4,000
lays
8125_6gegor[ ana INncen _
500
9190 )ce�
119
Imveisazinstsa
,3200 =nve1
]2;,,758
9205 Miswilawaus
8220 Atl_eNSinp
143 ".3
8225MerNeilrc
5042
8230�ink Rateval
550
8240 AWit
14 OW
V_____
0uas d
8260 S43
i0e44
a2e6 cak x Gu --
e9
9300 fieg8_tioa
6310 HIfBQ Ve 1 nke �—
_ 5_ BBd
8320nmfi Manteerenw
8346? p nengd Qupl �
20'{,Ql„
8380 P uaSe._.._._
32 .65
iepn nq____T
49203
8365 C3860
8eaaler Pnpne Service
19816
6390Ir,Wmel
X625_
�.
8400 Tinning^_ "
796_
M
Ba ConG[nunf
3 3 3,6-26
8030 PrIXasaonai Fee3____
640
_8635
_237906
8440 C dub_ Coninn
pCIrpmw Gantra
37925
84W Pagng_
_8580 intena
_209_
13 790
N"AlMeintenan=
8500 Naw[Ieltar
BB X63
8510 %ena Gounlyr River Boer
-
8520 FumiahiOgslFixune ___ __
_
8530 Voluntwr Expen¢a,_
8540 VduHe_R Travel
888
BS_95 Eyin Emaromcv Client Exo_
8580 VoWntaer Meals _
84fif
8580Voidntwr Fecocnl5art
4.300
-
9585 VO[unlw( Recmananl
1000
96O)nurcstEUe^ne
_
.__
8605 Govsmmce
_8610 II D HAVO PIImo
L 1
8812 NEIL PAP I
8611 NEIL CAPACIN ONE -TIME
e9 =15 GnkC Ex-psnre -One Time
_
8817 NEIL FGs
25886
99]0 (,I BSej RuNantisl Renalr18
W25 VII Prowdev_e Services
23300
8628 NEIL ESS FFSS AT 8 Legal
-
�1!
8 27 Cenglver gesP¢e _
78.621
8- 82929 `i urei�ome pWenloo
__
9831 NE_Il Gne -time
9633 Gap
_
181951
_PAI,Ekpensta
88341110 Mod "lion Management
88051LSLo-jm9 _,__,__
__
M36 NEIL Gep_Flli - Grandparonts
—Ref
-
_8837TnplAnivlty urA
0840 Tqxg._ _
_ 25 912
VU_Wa.Y
8850 fax ellaj:
B680EIS CtS tSery csa _
8600
Ole t6 ices FUaQetl Gagta
66e1
6685 M 1 i h .ill Reso w Qa
L
�
3675 MCHenry Emergency _
78 H me Repair Proje t E xp
86 xp_,
31000
8680 FUntlmbing_
16,500
_ „_
87 Semm Restricted _ !!
42 500_
8220 Move 8 Reno a on e2 so
—Xnox
8236 8ox Pu nn s
-
__
8735 TranspaRe(fon RICA
29074
Bain AIC_
_8740
_
TOTAL EXPENSES: 4048,000
EXHIBIT B
ASSURANCES
The SUB - RECIPIENT hereby assures and certifies that it will comply with the regulations, policies, guidelines
and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and City of
Elgin policies. Also, the SUB - RECIPIENT certifies with respect to the grant that:
1. It possesses legal authority to make a grant submission to the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action
authorizing the person identified as the official representative of the SUB - RECIPIENT to execute the
Agreement, all understandings and assurances contained herein, and directing the authorization of the
person identified as the official representative of the SUB - RECIPIENT to act in connection with the
execution of the Agreement and to provide such additional information as may be required.
3. Prior to submission of its application to the City, the SUB - RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities that will
benefit persons of low and moderate income; and
(2)
Its plan for minimizing displacement of
persons as a result
of
activities assisted with
implementing regulations
CDBG funds and to assist persons actually
displaced as a result
of
such activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. 'The grant will be conducted and administered in compliance with:
(A) Title VI of the
Civil Rights Act
of
1964 (Pub. L.
88 -352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations
issued at
24
CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90 -208), as amended; and that the SUB -
RECIPIENT will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the
regulations issued pursuant hereto;
(D). Section 3 of the Mousing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246 -Equal Opportunity, as amended by Executive Orders 11375 and 12086,
and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063 - Equal Opportunity in Mousing, as amended by Executive Order 12259,
and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93 -112), as amended, and implementing
Page 11 of 16
regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94 -135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606;
(I) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738
relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act
of 1973 (Pub. L. 93 -234);
(M) The Fair Housing Act (42 U.S.C. 3601 -20);
5. Its notification, inspection, testing and abatement procedures concerning lead -based paint will comply
with 570.608 and 24 CFR Part 35; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation
(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities
included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the
City, IIUD, and to the AESOP Assistant Administrator for Enforcement (EN -329).
It has developed its application so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums or blight; (the application
may also include activities which the SUB - RECIPIENT certifies are designed to meet other community
development needs having a particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial resources are not available);
It is
following
the current City of Elgin
Consolidated Plan which has been approved by HUD pursuant to
570.306;
and
It will not attempt to recover any capital costs of public improvements assisted in whole or in part with
funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section
108 of the ACT by assessing any amount against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made as a condition of obtaining access to
such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the
proportion of such fee or assessment that relates to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of the ACT; or (2) for purposes of assessing any
amount against properties owned and occupied by low and moderate income persons, the SUB -
RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with
the requirements of subparagraph (1) above.
10. The SUB - RECIPIENT certifies that it will provide a drug -free workplace by:
Page 12 of 16
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB - RECIPIENT'S
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(B) Establishing a drug -free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB - RECIPIENT'S policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (A);
(D) Notifying the employee in
the
statement
required by paragraph (A) that, as a condition of
employment under the grant,
the
employee
will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days after
receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual
notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug -free workplace through implementation
of paragraphs (A), (B), (C), (D), (E) and (F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations.
12. In regards to lobbying, the SUB - RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB -
RECIPIENT, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
Page 13 of 16
grant, loan, or cooperative agreement.
(13) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
(C) The SUS - RECIPIENT shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all sub - recipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
Page 14 of 16
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB - RECIPIENT of the Community Development Block
Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any
employee who is employed in carrying out work from the assistance received from the City of Elgin and the
Department of Housing and Urban Development, or against any applicant for such employment, because of race,
color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
The SUB - RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee
involving Federally assisted construction work, or modification thereof, which is paid for in whole or in
part with funds obtained from the Community Development Block Grant program, the language
contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order
11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41
CER Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices when it
participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and subcontractors
with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the Secretary of
Labor such information as they may require for the supervision of such compliance, and will otherwise
assist the City of Elgin and the Department of Housing and Urban Development in the discharge of
primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246
of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for
government contracts and federally assisted construction contracts pursuant to the Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or the
Department of Housing and Urban Development.
(7) In the event that SUB - RECIPIENT fails or refuses to comply with the undertaking, the City of Elgin, or
the Department of Housing and Urban Development may take any or all of the following actions: cancel,
terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the
SUB - RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case
to the Department of Housing and Urban Development for appropriate legal proceedings.
Page 15 of 16
SUB - RECIPIENT: Senior Services Associates, Inc.
101 South Grove Avenue, Elgin, Illinois 60120
BY: ' a
Bette Schoenholtz, Executive Director
DATE:+
Page 16 of 16