The URL can be used to link to this page

12-175Resolution No. 12 -175 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB - RECIPIENT AGREEMENT WITH ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant sub - recipient agreement on behalf of the City of Elgin with Association for Individual Development, Inc. for window, siding and roof replacement for the facility located at 695 South State Street, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 5, 2012 Adopted: December 5, 2012 Omnibus Vote: Yeas: 7 Nays Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk AGREEMENT BETWEEN THE CITY OF ELGIN AND ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC This AGREEMENT is entered into as of the 5th day of December , 20121 by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE' or "CITY ") and the ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC., a not - for -profit corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB - RECIPIENT") having a principal place of business at 1135 Bowes Road, Elgin, Illinois 60123. I. RECITALS A. CITY has applied for Community Development Block Grant funds (hereinafter referred to as "CDBG funds ") from the United States Department of Housing and Urban Development (hereinafter called "HUD ") as provided by the Housing and Community Development Act of 1974, as amended (P.L. 93 -383) (hereinafter called "ACT "). B. CITY has considered and approved the application of SUB - RECIPIENT for CDBG funds allotted to CITY for distribution to SUB - RECIPIENT. C. The CITY and SUB- RECIPIENT enter into this Agreement pursuant to their respective powers to enter into such agreements, as those powers are defined in the Illinois Constitution and applicable statutes. II. SCOPE OF THE PROJECT A. SUB - RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided for herein, and those previously defined in the application and project description dated December 14, 2010, submitted by the SUB - RECIPIENT entitled "Bowes Road and State Street Facilities Safety and Energy Efficiency Rehabilitation ", which was revised on February 11, 2011, a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference (hereinafter referred to as the "PROJECT "). The SUB - RECIPIENT was awarded a grant for Fiscal Year (FY) 2011 -2012. B. All funding provided to SUB - RECIPIENT shall be used solely to renovate the agency's Vocational Development and Intermittent CILA Departments, located at 695 South State Street, Elgin, Illinois, by providing more energy efficient vocational offices. About 25 low and moderate- income clients of the agency, that visits the facility weekly, will benefit from the Association's program in its 2011 -2012 fiscal year. The subject building will serve 100 percent low and moderate income persons as defined by 24 CFR 570.208 (a) (2) (i) (A). Such funding shall be used only for the replacement of the existing outdated windows, siding and roof, and other costs associated with the above activities as are consistent with the scope and intent of the PROJECT and are pre- approved by CITY staff. Page 1 of 19 C. The SUB - RECIPIENT shall comply with administrative and procurement requirements as applied to the Community Development Block Grant program in accordance with 24 CFR 85: L The Bid Specifications shall include all specifications and pertinent attachments and shall define the items or services in order for the bidder to properly respond. 2. The SUB - RECIPIENT shall submit the Bid Specifications and plans to the City's Community Development Department for staff's approval prior to advertising in a local newspaper and the Dodge Construction News. 3. The SUB - RECIPIENT shall include in the invitation for bids, the statement "Minorities and women contractors are encouraged to submit bids." The SUB- RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News Classified Section specifically inviting Minority Business Entity /Women Business Entity (MBE/WBE) firms to submit bids. 4. All bids will be publicly opened at the time and place prescribed in the invitation for bids. 5. The SUB - RECIPIENT shall provide the City's Community Development Department with a copy of the classified advertisement and the results from the bid opening. 6. The contract award will be awarded, in writing, to the lowest responsive and responsible bidder. Any or all bids may be rejected, if there are sound documented reasons. D. The SUB - RECIPIENT shall comply with the Federal Labor Standards and Prevailing Wage Rates as applied to the Community Development Block Grant Program in accordance with Title 29 of the Code of Federal Regulations, Part 5: After the start of the described work, the SUB - RECIPIENT shall provide to the City's Community Development Department staff, weekly reports of the contractor and/or subcontractors at the job site. The SUB - RECIPIENT shall conduct employee interviews of the contractor and/or subcontractors at the job site. 2. Originals of all documents required for compliance with the Federal Labor Standards shall be supplied to the City's Community Development Department. 3. SUB- RECIPIENT shall erect a sign in a prominent place at the job site crediting the City of Elgin and HUD for funding of the PROTECT by including the following statement: "Funding for the Project has been provided, in part, by the City of Elgin from the U.S. Department of Housing and Urban Development's Community Development Block Grant Program." Page 2 of 19 E. Quarterly Progress Reports The SUB - RECIPIENT shall provide a Quarterly Progress Report to the CITY each quarter, reporting on the status of the PROJECT in relation to the Project Implementation Schedule. The quarterly progress reports shall begin upon the signing of this Agreement, and be based on the CDBG program year, beginning on June I" and ending on May 31" of the following year. The quarterly progress report shall be submitted until the completion of the project or until directed to discontinue such reports in writing by the CITY. 2. Quarterly progress reports shall be due on the 10`x' day of the month following, the end of the quarter, for the previous quarter's activities. 3. The SUB - RECIPIENT shall use a form provided by the Community Development Department and shall include all required information about the number of clients served each quarter (by race, income, and the number of female headed households). F. Request for Payment The SUB - RECIPIENT shall provide the City's Community Development Department, prior to the start of construction, with an itemized list of all estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate form BLR -283 or equivalent) shall show expected quantities and unit prices for each item. 2. Request for payment shall be submitted on a timely basis. Each request for payment sent to the CITY shall be accompanied by said payment estimate form signed by the SUB- RECIPIENT'S authorized representative and showing the work completed. Changes to items on the pay estimate form must be authorized, in writing, by the SUB- RECIPEINT (on a State of Illinois Request for Approval of Change in Plans Form BLR -228 or equivalent), and a copy of such authorization shall be submitted to the City's Community Development Department before payment pursuant to such changes is made. G. Prior to the expenditure of CDBG funds, the SUB - RECIPIENT shall meet with the City's Community Development Department staff to establish acceptable documentation and guidelines regarding requests for payment for the activities described in the Scope of Work. No payment of CDBG funds will be made by the CITY without the required documentation. H. SUB - RECIPIENT shall record and report monthly to the CITY all program income (as defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. Any such program income shall be returned to the CITY. Written request for an exception to this section must be made in writing to the CITY's Community Development Department. Such request shall describe why the SUB - RECIPIENT needs the income, the specific activities the SUB - RECIPIENT will undertake with the funds, and how the SUB- RECIPIENT will report income and expenditures to the CITY. A written response to the request will be provided to the SUB - RECIPIENT from the CITY. The use of any program income by the SUB - RECIPIENT Page 3 of 19 shall comply with the requirements set forth at 24 Ci+R 570.504. By way of further limitations, to the extent any such income is used during the Agreement period for activities permitted under this Agreement, SUB - RECIPIENT shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to the CITY at the end of this Agreement period. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the CITY. III. AMOUNT AND TERMS OF GRANT A. The CITY shall distribute to SUB - RECIPIENT, as SUB- RECIPIENT'S portion of the total grant received by the CITY and in consideration of SUB - RECIPIENT`S undertaking to perform the PROJECT, a maximum of $53,935 (hereinafter "Grant Funds "), to be paid in the manner set forth herein at Section VII. B. This PROJECT shall be identified by the following project and account numbers: Project No. 154751 and Account No. 230 - 0000 - 791.93 -36 in the amount of $53,935, which identifying numbers shall be used by SUB - RECIPIENT on all payment requests. C. In the event the services identified in Section B, Scope of the Project of this Agreement or other eligible services for low and moderate income individuals and households are no longer provided at the Association's Vocational Department, 695 State Street, Elgin, due to actions by the SUB - RECIPIENT, the SUB - RECIPIENT shall reimburse the U.S. Department of Housing and Urban Development or the CITY for project activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and portion of each year remaining on the ten -year useful life of the facility improvements. The ten -year compliance period shall begin on the commencement date of this Agreement. This provision shall not be construed as limiting the CITY from asserting any claims against the Association for Individual Development, for the breach of any other terms of this Agreement. D. Upon project completion as specified in Section 11, Scope of the Project, any remaining CDBG project funds shall be available for reallocation by the CITY to another eligible CDBG project. If SUB - RECIPIENT materially fails to comply with any term of this award, the SUB - RECIPIENT shall repay to the CITY all funds used for ineligible activities. E. A minimum of 51 percent of the persons served on an annual basis shall be at or below 80 percent of the Median Family Income in order for the SUB - RECIPIENT to maintain eligibility for the CDBG funds provided for herein. Said income levels shall be updated and revised annually to conform to levels set by the U. S. Department of Housing and Urban Development. Failure to meet the aforementioned minimum 51 percent threshold shall require SUB - RECIPIENT to reimburse the CITY for funds expended, in whole or in part, for project activities. F. Changes in the scope of services, budget, or method of compensation contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by the SUB - RECIPIENT and CITY. Page 4 of 19 IV. SUB- RF,CIPIENT'S COMPLIANCE WITH TILE ACT A. CITY shall assist SUB - RECIPIENT'S making application for CDBG funds. B. SUB- RF,CIPIENT shall abide by the ACT, and all HUD rules and regulations promulgated to implement the ACT. C. SUB- RECIPIENT shall, upon request of CITY, (1) assist in the completion of an environmental review and (2) complete certifications showing equal employment opportunity compliance including equal employment opportunity certification with reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof. D. SUB-RECIPIENT, in performing under this Agreement, shall: Not discriminate against any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice; and Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action in- cluding, but not limited to the following: Employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. E. SUB - RECIPIENT shall permit CITY and HUD to conduct on -site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions of this Agreement. SUB - RECIPIENT agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non - discriminatory clause. F. SUB - RECIPIENT shall comply with all laws and state and federal rules and regulations, including but not limited to those regarding a direct or indirect illegal interest on the part of any employee or elected official of the SUB - RECIPIENT in Use PROJECT or payments made pursuant to this Agreement. G. SUB - RECIPIENT hereby warrants and represents that neither the project, including but not limited to any funds provided pursuant thereto, nor any personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of Chapter 15 of Title 5, United States Code, referred to as the Hatch Act. H. SUB - RECIPIENT shall maintain records to show actual time devoted and costs incurred, in relation to the PROJECT, and shall prepare and submit quarterly progress reports which describe the work already performed and anticipated during the remaining time of the PROJECT. Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets, billings, and other documentation used in the preparation of said Page 5 of 19 progress reports shall be made available for inspection, copying, or auditing by the CITY at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois. I. SUB - RECIPIENT shall adopt the audit requirements of the Office of Management and Budget (hereinafter "OMB ") Circular A -133, "Audits of Institutions of Higher Learning and Other Non - Profit Institutions." SUB - RECIPIENT shall submit to the CITY one copy of said audit report. SUB - RECIPIENT shall permit the authorized representatives of the CITY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUB - RECIPIENT relating to its performance under this Agreement. SUB- RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect the performance of this Agreement. Without limiting the foregoing, the SUB - RECIPIENT shall comply with the regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto and incorporated herein by this reference. K. SUB - RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement expires. L. SUB - RECIPIENT will ensure that any real property under the SUB - RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds is used to meet the benefit of low and moderate income persons as defined by HUD, for a period of 10 years after the commencement of this Agreement. M. If during the 10 year period after the commencement of this Agreement, the SUB - RECIPIENT disposes of any property under the SUB - RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds, then the SUB - RECIPIENT will reimburse the CITY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non -CDBG funds for acquisition of, or improvement to, the property in accordance with 24 CFR 570.503(b)(8) and 24 CFR 570.505. V. RIGHTS TO SUBCONTRACT A. SUB - RECIPIENT is herewith granted authority to subcontract all or any portion of the PROJECT to such engineers, architects, independent land use consultants, professional land planner, construction contractors or other entities as SUB - RECIPIENT shall deem appropriate or necessary and upon such terms as may be acceptable to SUB - RECIPIENT. B. Administration of any subcontracts by the SUB- RECIPIENT shall be in conformance with 24 CFR Part 570.200(d)(2) and Part 85.36. VI. SUB - RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS Page 6 of 19 A. After the CITY has received notification that funds for the PROJECT have been released by HUD, the SUB - RECIPIENT shall be authorized to accept the proposal of any subcontractor for the PROJECT. VII. BILLING PROCEDURE A. Upon release of Grant Funds by FIUD for the PROJECT, the CITY shall make disbursements to the SUB - RECIPIENT as either reimbursement for advances made by SUB - RECIPIENT or as advances for specific cash requirements of SUB- RECIPIENT for the PROJECT. All claims of SUB - RECIPIENT, whether for reimbursement or advancement, shall comply with the following requirements: SUB - RECIPIENT shall submit a listing of all disbursements of CDBG funds, on a form provided by the CITY; 2. Any claim for advancement of CDBG funds shall be limited to all amount necessary for SUB - RECIPIENT to meet specific cash requirements for the PROJECT and shall be disbursed by SUB - RECIPIENT within three (3) working days of receipt by SUB - RECIPIENT; 3. Any request for reimbursement or advancement pertaining to work under contracts from the SUB - RECIPIENT shall include the following: a. For interim payments to contractors and subcontractors, certification that the work for which payment is requested has been performed and is in place and to the best of SUB - RECIPIENT'S knowledge, information and belief that, the quality of such work is in accordance with the contract and subcontracts, subject to: (i) any evaluation of such work as a functioning PROJECT upon substantial completion; (ii) the results of any subsequent tests permitted by the subcontract; and (iii) any defects or deficiencies not readily apparent upon inspection of the work; and b. For final payment, certification that the work has been performed in a satisfactory manner and in conformance with the contract. 4. Processing of all requests for payment shall be contingent upon the submission of the required documentation by the contractor and subcontractor to the CITY that fully complies with federal labor standards, uniform relocation act or any other applicable federal, state, or local statutes, rules or regulations. 5. SUB - RECIPIENT shall forward to CITY all billings, vouchers, and other documents representing any accounts payable, in such timely and reasonable manner as both parties shall determine; provided, however, that in no event shall such documents be forwarded to CITY later than twenty -one (21) days after SUB - RECIPIENT'S receipt of such documents. 6. SUB - RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial records by the CITY as required by Title 24 CFR 85. Page 7 of 19 B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim and shall approve such claim for payment following approval by the City's Community Development Department, for compliance with this Agreement and applicable HUD requirements. C. Except as provided for in Section IX and X herein, CITY shall pay all required payments against eligible project costs, as described in Section ILB, incurred by SUB - RECIPIENT under this Agreement. VIII. ADMINISTRATION AND REPORTING REQUIREMF,NTS A. SUB - RECIPIENT shall administer the Grant Funds in conformance with the regulations, policies, guidelines and requirements of OMB Circular numbers A -110, A -122, and A- 133, as they relate to the acceptance and use of federal funds for the PROJECT. B. SUB - RECIPIENT shall submit all required information to show compliance with applicable laws, rules and regulations, as specified in this Agreement and shall submit to CITY a quarterly progress report no later than the 10th day of the month following the activity being reported. SUB - RECIPIENT shall comply with all reporting and other requirements as specified in Exhibit 'B" attached hereto and made a part of this Agreement. C. Relocation of Tenants SUB - RECIPIENT shall comply with the requirement under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. SUB - RECIPIENT shall maintain a separate relocation file for each displaced person/business for at least three years after the project has been completed or the person/business has received final relocation payments, whichever is later. Relocation costs must be paid to any tenant (residential or nonresidential) who occupies any building being acquired and is forced to move without cause. Waiver of rights to relocation costs can only be done by a single family homeowner. D. Management Plan and Operating Budget of the Facility SUB- RECIPIENT shall maintain, and keep current, a management plan and operating budget stating policies governing the operation of the facility and shall keep this plan and budget on file with the CITY. DC. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT A. During the implementation of the PROJECT, CITY may terminate this Agreement or may suspend payment of Grant Funds to SUB - RECIPIENT for SUB - RECIPIENT'S substantial breach of this Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance by SUB - RECIPIENT of this Agreement. B. During the implementation of the PROJECT, the CITY may suspend payments of Grant Funds, due to use of funds in a manner unrelated to or in breach of this Agreement Page 8 of 19 relative to, SUB - RECIPIENT'S performing the PROJECT, failure by SUB - RECIPIENT in submitting supporting information or documentation for a claim, submission by SUB - RECIPIENT of incorrect or incomplete reports, or SUB- RECIPIENT'S suspension of its pursuit of the PROJECT. C. In the event CITY elects to terminate this Agreement or to suspend payments, for any reason stated herein above in paragraph A and B of this Section IX, it shall notify the SUB - RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5) working days in advance of any such action and establishing a time and a place for the SUB - RECIPIENT to refi to the alleged deficiency at a time prior to CITY'S taking such action. After allowing the SUB - RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the CITY, the CITY may withhold payment of the Grant Funds until such time as the violation or breach is remedied. No action taken or withheld by the CITY under this paragraph shall relieve the SUB - RECIPIENT of its liability to the CITY for any funds expended in violation of any of the terms of this Agreement. D. SUB - RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement terminates or is suspended. X. REMEDIES A. - To the fullest extent permitted by law, SUB - RECIPIENT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorneys fees, damages or any and all other relief or liability arising out of or resulting from or through, or alleged to arise out of, any breach of this Agreement; misuse or misapplication of funds derived pursuant to this Agreement by SUB - RECIPIENT; violation of any statutes, mules and regulations, directly or indirectly, by SUB - RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of SUB - RECIPIENT or of SUB - RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action against the CITY, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any termination and /or expiration of this Agreement. B. In the event of loss of approved Grant Funds for the PROJECT as a result of any violation or breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of PlUD, directly or indirectly, by CITY and/or any of its agents or representatives, CITY'S liability to SUB - RECIPIENT shall be limited to any funds which have previously been provided to sub - recipient pursuant to this Agreement. SUB - RECIPIENT hereby waives and releases CITY from any and all other liability pursuant to any such breach, misuse, misapplication or violation of statutes, rules or regulations. C. In the event HUD, or any other federal agency, makes any claim which would give rise to invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then the CITY or SUB - RECIPIENT shall immediately notify the other party, in writing, providing the full details of the alleged violation. To the extent that any such matter is Page 9 of 19 XI. not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement between the CITY and SUB- RECIPIENT shall be in the Circuit Court of Kane County, Illinois. D. In addition to any remedies available to the CITY, if CITY has lost or been prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged violation of law or other breach of this Agreement by SUB - RECIPIENT, the SUB - RECIPIENI shall repay, upon demand by the CITY, such amount of Grant Funds previously disbursed or allegedly due to the SUB - RECIPIENT. TIMELINESS A. Time is of the essence of this Agreement. SUS - RECIPIENT shall meet the schedule deadlines listed below. Any milestone which the SUB - RECIPIENT does not achieve within two months of the date listed will result in the SUB- RECIPIENT submitting a revised implementation schedule for approval by the City's Community Development staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds at CITY's discretion. Actions Date 1. Prepare Bid Specification January 31, 2013 2. Bids Solicited March 1, 2013 3. Select Contractor May 1, 2013 4. Construction Begins June 1, 2013 5. Construction Completed December 1, 2013 B. SUB - RECIPIENT. Shall complete the PROJECT within twelve (12) months from the date of this Agreement. However, in the event of any alterations or additions or of circumstances beyond the control of SUB - RECIPIENT, which in the opinion of the Community Development Director will require additional time for completion of said expenditures, then in that case, the tine of completion shall be extended by the Community Development Director by a period of time not to exceed six (6) months. C. If SUB - RECIPIENT is delayed in the completion of the PROJECT by any cause legitimately beyond its control, as determined by the CITY, such that it cannot complete the PROJECT within eighteen (18) months of the date of this Agreement, it shall immediately give written notice to the CITY of the anticipated delay, the reasons therefore and request an extension of time for completion of the PROJECT. CITY's Community Development Director shall consider any such request and shall make a recommendation to CITY's City Council as to whether in his sole discretion he considers such an extension to be reasonable and necessary, under the totality of circumstances to be required for completion of the PROJECT due to the particular circumstances. The Page 10 of 19 CITY's City Council shall act upon the extension request and recommendation of the Community Development Director and notify the SUB - RECIPIENT whether the time extension is granted or denied, and the CITY's intention to exercise the remedies available herein, including but not limited to suspension of further payments. A revised implementation schedule shall be submitted by SUB- RECIPIENT if an extension is granted by the CITY. XII. MISCELLANEOUS PROVISIONS A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties hereto. There are no other agreements, either oral or implied, between the parties hereto regarding the subject matter hereof. Any proposed change in this Agreement shall be submitted to the other party for prior approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective unless and until such changes are executed, in writing, by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to financial assistance agreements between the CITY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with any such agreements. C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB - RECIPIENT shall not assign this Agreement or any part thereof and SUB - RECIPIENT shall not transfer or assign any Grant Funds or claims due or to become due hereunder, without the written approval of the CITY having fast been obtained. D. ATTORNEY'S OPINION - If requested, SUB - RECIPIENT shall provide an opinion of its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in a manner binding upon SUB - RECIPIENT, have been taken by SUB- RECIPIENT, and that SUB - RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations for the purpose of complying with this Agreement. E. HEADINGS - The section headings of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in construing or interpreting this Agreement. F. The terms of this Agreement shall be severable. In the event any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. G. This Agreement shall not be construed to create a joint venture, partnership, employment or other agency relationship between the parties hereto. H. Venue for the resolution of any disputes or the enforcement of any rights between the parties hereto arising out of or in connection with the terms and provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. Page 11 of 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below. CITY OF ELGIN, an Illinois Municipal Corporation DATE: December 5, 2012 ATTEST: �- Kimberly ewes City Clerk SUB- RECIPIENT: Association for Individual Development, Inc. 1135 Bowes Road, Elgin, Illinois 60123 BY: Lynn O'Shea Executive Director DATE: ! V — Z G> 1� Page 12 of 19 EXHIBIT A SUB - RECIPIENT'S CDBG APPLICATION Page 13 of 19 Organization Name: Project Name: Project Address: Exec Director Name: Address: PROPOSAL APPLICATION FOR CDBG FUNDING: THE COMMUNITY DEVELOPMENT BLOCK GRANT (CI ENTITLEMENT PROGRAM eye FISCAL YEAR 2011 JUNE 11 2011 THROUGH MAY 31, 2012 Bowes Road and State Street facilities safety and energy efficiency rehabilitation 1135 Bowes Road and 695 State Street Elgin IL 60123 Lvnn O'Shea 1135 Bowes Road Elgin IL 60123 Telephone #: 630.966.4001 Fax #: 630.844.2065 Email Address: _— colotzl<e the- association.org Website (if applicable): www.the- association.org Employer (IRS) ID #: 36- 2472748 DUNS #: 074573700 Contact Name: Christie Plotzl<e Title: Grants Coordinator Contact Telephone #: 847,931.2292 Fax #: 847.888.6079 Contact Email: cplotzke @the- association.org Website (if applicable): www.the- associalon.org PROJECT FUNDING REQUEST CDBG Funds Requested S 7 °9Cg Funding Leveraged from other Sources Check the category, which describes the type of funding, requested: n� Housing J Economic Development ® Public Facility Public Service Infrastructure ❑ Other BRIEF PROJECT DESCRIPTION: Please provide a one- sentence statement about your proiec# —not your organization. Energy efficiency and safety improvements to AID public facilities will help to enrich the lives of individuals with disabilities living in Elgin. City of Elgin CDBG Appiication FY 2011 Application Page 14 Public Improvements /Construction Activity Application Form -- I Project Name /Title: Bowes Road and State Street facilities safety and energy efficiency rehabilitation Agency Name: Association for Individual Development i Agency Address: 1135 Bowes Road City: Elgin State: Illinois Zip: 60123 1. Project Description (Attach additional sheets as necessary.) a. Provide a detailed description of the facilities to be provided or improved. Identify major components of proposed work and state estimated quantities: I The Bowes Road (located at 1135 Bowes Road) day training center is a 40,000 square foot building that was constructed in 2005 and is owned by AID. The structure houses day training programs for individuals with diverse disabilities who live in Elgin and the surrounding communities. This facility needs an enclosed walkway from the parking lot Into the building so the clients can travel safely from transportation vehicles to the j building. The facility also needs a perimeterfence (6ft high) in the back of the building to enclose the yard so that clients might engage in outdoor activities like exercise, group sports and gardening in the spring and summer months. The building is located in a high traffic industrial park. The fence would provide clients with guaranteed protection when outside the building. l The State Street facility (located at 695 State Street) is a 4 bedroom ranch house that has been converted into j i offices and meeting rooms and is owned by AID. The house was constructed sometime in the 1950's and it has the original single -pane windows, failing shingles on the roof and the original wooden clapboard siding. The building is in need of significant upgrade in order for it to be energy efficient. Presently, it is very energy inefficient. Clients visit this site weeklyto meet with their residential case managers regarding budgeting, medication and other life skills. They also meet with their vocational counselors about gaining and /or I maintaining employment. i b. Indicate the primary function of the facilities to be provided or improved: The AID Bowes Road facility is a day training program for individuals with disabilities. Approximately 150 individuals attend the program each day and learn and hone vital daily living, social, behavioral, community integration, life and job skills to better prepare them for community employment. The State Street facility houses the AID Vocational Development and Intermittent CILA departments. individuals in the vocational program meet there to search for jobs on the internet and in the newspaper, learn to complete applications, learn about appropriate on- the -job behavior and participate in mock interviews. Individuals in the Intermittent CILA program live in their own apartments in the community but come to State Street to meet with their casemanagers to work on weekly budgeting, medications, bill - paying and grocery list and menu planning. Many also work on job seeking skills. City of Elgin CDBG .Application FY 2011 Application Page 15 c. Readiness to Proceed: (i) Do you have an architect /engineer under contract? If so provide name. ❑ Yes ■ No � n/a (ii) Do you have preliminary plans /drawings completed (If so, attach)? ❑ Yes ■ No (ii) Do you have project cost estimates completed (if so attach)? ■ Yes ❑ No (using Davis Bacon Wage Rate and Labor Standards) Please note that any costs incurred prior to the award and environmental review process cannot be reimbursed to the applicant. e. Provide evidence of site control. Copy of the deed. If property is not owned provide a copy of the lease. Agreement and letter from owner approving proposed work. Please see attached deeds for the Bowes Road and State Street facilities. 2. Project Location: Bowes Road and State Street in Elgin a. Project Address /Location: (include photographs) 1135 Bowes Road Elgin IL 60123 695 State Street Elgin IL 60123 Census Tract(s): 8519.02 Block Group(s): b. Indicate if the project is located in, or will have any impact on, the following: (Please indicate Yes or No) (I) National Register Historic District (ii) Designated Wetlands Area (iii) Land Use /Zoning Change ❑ Yes ■ No ❑ Yes ■ No CI Yes ! No If yes, explain: If yes, explain: I if yes, explain: (iv) Environmental Hazards ❑ Yes ■ No I If yes, explain: i City of Elgin CDBG Applicafion FY 20111 Application Page 16 c. Provide a time line for the project and current status of project progression: Construction Bid Period: August 2011 Start Date: September 2011 Completion Date: December 2011 Status: Preliminary cost estimates have been gathered for all project components. If award is granted, an architect will be hired to draw plans for the outside enclosed walkway at Bowes Road facility. 3. Project Benefit: (Attach additional sheets as necessary.) a. Describe the existing problems or conditions to be corrected bythe proposed activity. Identify the persons affected by these conditions. Explain how the project benefits low and moderate income people. j Bowes Road fence: The Bowes Road day training program is located in an industrial park that sees heavy truck and car traffic each day. The building has a large, open back property that would be ideal for outdoor activities and an exercise area for clients but without a fence the clients' safety is compromised. Currently, the clients do not use the back yard area. However, it has the potential to be a wonderful place for games, exercise, group sports and team activities and gardening and horticulture. installing a fence around the perimeter of the back yard would give clients a whole new area in which to learn, train and grow. All individuals receiving services at AID are low to moderate income persons. Bowes Road enclosure: During periods of inclement and cold weather, individuals receiving daily services at the Bowes Road facility are exposed to the elements for lengthy periods of time when boarding and disembarking from vans, buses and cars. Many individuals have walkers, wheelchairs and other modes of assistive transportation. A new enclosed walkway, which will connect to the building, will provide safety and shelter for individuals. All individuals receiving services at AID are low to moderate income persons. State Street renovation: The State Street vocational office is in need of renovation to provide the most energy efficient space for the clients, case managers and vocational counselors that meet there each week. The roof has failing shingles and the siding and windows are the original installations from the early 1950's. The house needs to be upgraded to provide an energy efficient space for AID programs for clients living and working independently in the community. All individuals receiving services at AID are low to moderate income persons. b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period, and 'now the recipients of your services will be benefited or changed. AID will Install an enclosed walkway and perimeter fence at the Bowes Road facility. Both of these projects will provide increased safety for the 150 individuals with diverse disabilities who learn valuable job, life and social skills at the facility each day. AID will also replace the roof, siding and windows at the State Street facility. These improvements will make the building safe and dramatically increase energy efficiency for the 25 clients who visit the building each week to meet with case managers and job coaches about apartments, employment, budgets and medication. City of Elgin CDBG Application FY 2011 Application Page 17 ProiectBudeet Soil boring /environmental /1-BP evaluation $0.00 $0001 $0.00 $0.00 Tap fees and impact fees $0.00 $0.001 $0.001 $0.00 Permitting fees $0.00 $OAO $0.00 $0.00 Legal fees $0.00 $0.00 $0,00 $0.00 Other $0.00 $0,001 $0.001 $0.00 Mis¢el[adeous'- _Costsr,�:. Developer fees $0.001 $0,001 $0.00 $0.00 Project reserves $0.001 $0.00 $0.00 $0.00 Relocation costs 1 $0.001 mool $0.001 $C.00 Project A "drtiiti & Managemdnt-�o'sts = Marketing /management $0.00 $0.00 so.bol $0.00 Operating $0.00 $0.00 $0.001 $0.00 Taxes $0.00 $0.00 $0.00 $C.00 insurance $0.00 $0.00 $0.00 $0.00 Other $3.900.00 $0.00 $0.001 $3,900.00 TOTAi: {5% ofproje'ctritanagersalary }!'- $77,968;Ob" 8,683.OQ $ti 00 $i36631D,p `The line items in column A are a guide. Items may be added or deleted depending on the type of project. 1. Construction Procurement Guidelines for private non - profit construction projects All construction contracts in excess of $2,000 will be subject to `ederal Davis -Bacon Wage Rates and Labor Standards provisions. A schedule of current prevailing wage rates and fringe benefits is available at the Illinois Department of Labor at www. state. iI.us \agency \idol \rates \evenmo \kane 9999,htm . $25,000 - $99,999 Projects over $25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise Participation (MBE /WBE) compliance will be applicable. Federal Section 3 and City of Elgin Minority Workforce Requirements are not applicable for contracts under $100,000. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. $100,000 + Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise Participation (MBE /WBE} compliance will be applicable. Federal Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over $100,000. City of Elgin CDBG Application FY 2011 Application Page 18 Bond Requirement -100% Payment and Performance Bonds. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. C'Hy of Elgin CDBG Application FY 2011 Application Page 19 2. PROJECT ELIGIBILTY SECTION A. This project is located in _8514.02 Census Tract(s) (Identify tract by number) (website — Factfinder.census.gov) B. This project meets at least ONE of the HUD national objectives listed below (please check all applicable; discussion and definitions available on page S of the packet): X 1. Benefits low /moderate income individuals /households 2. Addresses the prevention or elimination of slums or blight 3. Meets a particularly urgent community development need. C. Check all statements that describe HOW this project or activity meets one of the National Objectives above: O LIM Area Benefit: the project meets the identified needs of L/M income persons residing in an area where at least 51% of those residents are L/M income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Examples: street improvements, water /sewer lines, neighborhood facilities, facade improvements in neighborhood commercial districts. ■ LIM Limited Clientele: the project benefits a specific group the residents in a particular area), at least 51% of whom are following groups are presumed to be L /M: abused children, spouses, homeless, handicapped, illiterate persons. Exar senior center, public services for the homeless, meals construction of job training facilities for the handicapped. of people (rather than al L/M income persons. The elderly persons, battered npfes: construction of a on wheels for elderly, ❑ LIM Housing: the project adds or improves permanent residential structures that will be occupied by L/M income households upon completion. Housing can be either owner or renter occupied units in either one family or multi - family structures. Rental units for L/M income persons must be occupied at affordable rents. Examples: acquisition of property for permanent housing, rehabilitation of permanent housing, conversion of non - residential structures into permanent housing. ❑ LIM lobs: the project creates or retains permanent jobs, at least 51% of which are taken by L/M income persons or considered to be available to L/M income persons. Examples: loans to pay for the expansion of a factory, assistance to a business which has publicly announced its intention to dose w /resultant loss of jobs, a majority of which are held by L/M persons. ❑ MicroEnterprise Assistance: the project assists in the establishment of a microenterprise or assists persons developing a microenterprise. (A microenterprise is defined as having five or fewer employees, one or more of whom owns the business.) This activity must benefit low /moderate income persons, area or jobs as defined in previous sections. NOTE: List is continued on the following page... Cry of Elgin CDBG Application FY 2011 Application Page 20 ❑ Slum or Blighted Area: the project is in a designated slum /blight area and the result of this project addresses one or more of the conditions that qualified the area. ❑ Spot Blight: the project will prevent or eliminate specific conditions of blight or physical decay outside a slum area. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to extent necessary to eliminate conditions detrimental to public health and safety. Examples: historic preservation of a public facility threatening public safety, demolition of a deteriorated, abandoned building. D. Project Category [check one]: ❑ Acquisition of Real Property ❑ Disposition of Real Property Q Public Facilities and Improvements (e.g., homeless shelter, water and sewer facilities, flood and drainage improvements, fire protection facilities /equipment, community, senior and health centers, parking, streets, curbs, gutters and sidewalks, parks and playgrounds.) ❑ Privately -Owned Utilities ❑ Public Service (i.e., a new service or an increase in the level of a service) ❑ Relocation Payments and Assistance to Displaced Persons ❑ Removal of Architectural Barriers, Handicapped Accessibility ❑ Housing Rehabilitation ❑ Historic Preservation ❑ Commercial or Industrial Rehabilitation, including facade improvements and correction of code violations. ❑ Special Economic Development or assistance to micro- enterprises. City of Elgin CDBG Application FY 2011 Application Page 21 3. IMPACT ON APPLICABLE GOALS, NEEDS, AND OBJECTIVES The Five -Year Consolidated Plan identifies both priority needs in the community and strategies to address these needs. The need for your proposed project will be determined by identifying how the project impacts upon the adopted Consolidated Plan Priority Needs. Therefore, applications should provide a clear explanation of how the project impacts upon the adopted Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the proiect will meet the Consolidated Plan Priority Needs. Please identify the category and activity applicable to your proposal, using that table as your guide: Example: V"Pub'.icServices Activity: Youth Transportation u Homelessness Activity ❑ Infrastructure Activity. ❑ Affordable Housing Activity Q Public Fadlities Activity safety and energy efficiency rehabilitation ❑ Planning & Capacity Building Activity The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the City's strategic goals. Please identify ALL the categories applicable to your proposal: ❑ A Safe Community Q Neighborhood Vitality ❑ Economic Growth and Diversified Tax Base ❑ Recreational, Leisure and Cultural Opportunities for all Citizens PROPOSED PROJECT ACCOMPLISHMENTS ❑ Quality Housing • River as a Resource • Alive Downtown • Financially Stable City Government • Customer Service Diverse Management Staff Please briefly describe proposed accomalishment(si if funding is awarded: (Accomplishments must be described in terms of households served, people served, businesses created, housing units created, jobs created or public facilities undertaken. Example: This program will serve 485 LMI individuals, this program will create 25 jobs, etc.) PROPOSED ACCOMPLISHMENTS: This program will provide safe, energy efficient public facilities to 175 LMT individuals with diverse disabilities living in Elgin and the surrounding communities. This construction project will also create work for several ocal tradesmen as they construct an enclosed walkway, build a perimeter fence and renovate a small, converted house to make it more energy efficient. Please answer the follotyj questions: A. What is the total estimated number of persons to be served by this project? B. What is the total estimated number of LMI persons to be served by this project? C. What is the anticipated percentage of LMI persons to be served by this project? City of Elgin CDBG Application FY 2011 1 ?5 175 X10 Appliage 22 4. ACTIVITY DESCRIPTION: Please answer the following questions in the space provided. A. Provide a detailed description of the proposed activity including how the activity will address the community need you have indicated. Identify whether the activity is new, ongoing, or expanded from previous years. Bowes Road fence: The Bowes Road day training program is located in an industrial park that sees heavy truck and car traffic each day. The building has a large, open back property that would be ideal for outdoor activities and an exercise area for clients but without a fence the clients' safety is compromised. Currently, the clients do not use the back yard area. However, it has the potential to be a wonderful place for games, exercise, group sports and team activities and gardening and horticulture. Installing a fence around the perimeter of the back yard would give clients a whole new area in which to :earn, train and grow. All individuals receiving services at AID are low to moderate income persons. Bowes Road enclosure: During periods of inclement and cold weather, Individuals receiving daily services at the Bowes Road facility are exposed to the elements for lengthy periods of time when boarding and disembarking from vans, buses and cars. Many individuals have walkers, wheelchairs and other modes of assistive transportation. A new enclosed walkway, which will connect to the building, will provide safety and shelter for individuals. All individuals receiving services at AID are low to moderate income persons. State Street renovation: The State Street vocational office is in need of renovation to provide the most energy efficient space for the clients, case managers and vocational counselors that meet there each week. The roof has failing shingles and the siding and windows are the original installations from the early 1950's. The house needs to be upgraded to provide an energy efficient space for AID programs for clients living and working independently in the community. All individuals receiving services at AID are low to moderate income persons. These projects will benefit a limited clientele of individuals with diverse disabilities residing in Elgin and the surrounding communities, All individuals are low to moderate income persons. B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et cetera). If designed to benefit persons of L/M income, describe the process you will use to identify these persons and ensure that the activity meets this objective. (An LMl certification form is included in the RFP Packet). Individuals with disabilities residing in Elgin will benefit from this proposed activity. These individuals receive services at AID and are all determined to be low /moderate income. AID provides services to individuals who are eligible for some state funding: the state only approves funding for individuals with low or no income. C. Identify the accomplishments you intend to achieve with this activity. Provide an activity timeframe /schedule (include start, completion dates, and other significant stages). This project will provide safer, more energy efficient buildings that house AID day programs and vocational programs in Elgin. The project will begin in early September 2011. The target completion date is late December 2011. The construction bid process will begin once CDBG awards have been announced (and once it is learned that AID is a chosen recipient of CDBG funds). An architect will be hired at that time to draw plans for the Bowes Road enclosed vestibule. City of Elgin CDBG Application FY 2011 Application Page 23 5. ORGANIZATIONAL CAPACITY Please answer the following questions in the space provided. A. Provide an overview of your organization including length of time in existence. Attach a list of current officers and board members with terms. For nearly fifty years, The Association for Individual Development (AID) has served individuals with developmental, physical and /or mental disabilities, those who have suffered a trauma and those at risk. Vital, life- enriching services include: children's services; respite care; permanent housing; in -home support; developmental and vocational training; job placement and on- the -job coaching services; crisis intervention; victims services; community education; mental health treatment; behavioral intervention and advocacy. With more than 20 programs operating in 45 communities, AID is a leading provider of services that address the unique needs of individuals throughout every stage of their lives. A person - centered approach coupled with innovative practices ensures the highest level of accomplishment. Our mission is to empower individuals with disabilities, mental illness and special needs to achieve independence and community inclusion. AID is a United Way partner agency and accredited by the Commission on Accreditation of Rehabilitation Facilities (CARE). AID annually serves more than 5,400 individuals in Kane, Kendall, DeKalb, Du Page, Will, and suburban Cook Counties. AID currently operates 5 day program /training centers in Elgin, Aurora, Batavia and Yorkville, a mental health center in Aurora and 27 group homes scattered throughout Kane and Kendall Counties. Please see attached list of current Board members with terms and occupations. B. Describe your organization's experience in successfully conducting this type of activity. Identify any skills, current services, or special accomplishments that demonstrate your capacity for success. AID owns and operates 27 group homes in the Fox Valley Area as well as several public facilities. Several of the AID group homes are HUD projects. AID has been responsible for the planning, construction and /or rehabilitation and renovation of nearly all homes and buildings. The Director of Maintenance, Purchasing, Building Projects and Transportation has many years of experience in working with architects, contractors and laborers. We have recevied Elgin CDBG funds for many years. We are also the past and current recipient of Kane County and Aurora CDBG funding. C. Identify the person(s) responsible for program and financial management of the activity. Identify all other persons involved in this activity noting whether these positions are current or new, pending this award. The AID Director of Maintenance, Purchasing, Building Projects and Transportation will be responsible for the construction project from inception to completion. This position is current and 5% of the salary is included in the CDBG request. D. Identify any other agencies /partners in this activity and define the roles and responsibilities of these partners. N/A City of Elgin CDBG Application FY 201 1 Application Page 24 E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely cost effective manner within the proposed program year. The activity is cost effective, economically feasible and will be completed in the three months prior to the end of calendar year 2011 and 6 months prior to the end of fiscal year 2012. Energy efficiency renovations to State Street will conserve much energy in the future thus making this project very economically prudent. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. If the Elgin CDBG award was less than requested, the project manager would evaluate the project to determine which components could be deferred to a time when funding can be secured from another source. The project would proceed with a revised scope of work that eliminated items we were unable to afford given a reduced award. Application Page 10 A -7 City of Elgin CDBG Application FY 2011 Application Page 25 6. FINANCIAL. The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of funding necessary to run a program after all other funding sources have been identified, thus leveraging is very important in the application process. ACTIVITY BUDGET Please answer the following questions in the space provided. You may reference and attach an additional page if necessary. A. Complete the Budget Summary chart. More detailed budgets may be attached (and are strongly recommended) in support of the proposal. B. Identify sources of leveraged funding for this activity. Include the status of these funds (i.e. cash on hand, grants received, planned fund - raising, etc.). Attach copies of funding commitment letters or other evidence of funding support. C. Leverage — Consideration will be given to the amount of non -CDBG funds committed to the project. *NOTE: Please complete Budget Detail Chart on page 26 if personnel costs are included in your proposal. Ciiy of Elgin CDBG Applicaiion FY 2011 Application Page 26 BUDGET DETAIL This section provides back -up for each line item shown in the Budget Summary Chart. Please make certain this detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred. Please note: A job description for each person must be provided. A Note about the Staff /Salary Breakdown: Please show all proposed staff positions funded with CDBG funds that relate to the proposed activity. If multiple staff members have the same position /title, list separately (For example: Counselor 1, Counselor 2). Use an additional sheet if necessary. You must submit iob descriptions with your application for each position title identified below. Total x = $3,900 A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. If the Elgin CDBG award was less than requested, the project manager would evaluate the project to determine which components could be deferred to a time when funding can be secured from another source. The project would proceed with a revised scope of work that eliminated items we were unable to afford given a reduced award. City of Elgin CDBG Application FY 2011 Application Page 27 is this a Total Position current or Annual Annual Total x %Time Spent on - Cost Position Title Fringe Annual this CDBG proposed Salary Requested Benefits Salary Project /Program position? from CDBG Total x = $3,900 A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. If the Elgin CDBG award was less than requested, the project manager would evaluate the project to determine which components could be deferred to a time when funding can be secured from another source. The project would proceed with a revised scope of work that eliminated items we were unable to afford given a reduced award. City of Elgin CDBG Application FY 2011 Application Page 27 AID FY 2011 Elgin CDBG project budget breakdown Project component Cost Bowes Rd enclosed vestibule $ 15,800.00 Bowes Rd fence $ 12,996.00 State Street roof $ 9,600.00 State Street siding $ 16,765.00 State Street soffit /fascia $ 4,960.00 State Street gutters $ 2,685.00 State Street windows $ 19,925.00 5% of Director's salary $ 3,900.00 Total project budget $ 86,631.00 AIDleverage =l0% $ 8,66100 CDBG request (total -AID leverage) $ 77,968.00 15 December 2010 #sociaton -for Individual DoN elopme11t 3,04 rrest'tem Indian Trail Cc3urt Auraru, If 40506 Re; Bolles Rd- :NE' Crirnc.r ettelosire itm: Milza M111er Oct 26.2010 U a pi-Op'i'ne lu tl,rrndsh all tki.a.dals and 13e66rld ecll lahon Tleccssaty 10 compielc alit fb[lol ing; To eticlose bulb the Wcb t alyd Last SkTeto ectstieng vestibule on,'t1ae North eats't Ill& oE:'betiTditeg. I"riae inciudel; some 0enidlitinn and rLpIndug- of existing toucreta. We would enclase isvn sra�', with altaalftmin stortifront 11'an1`nH�j rcit&i gla {l; liftmineg.klrea. Al) of tlsL: ttblIve work to bo ccmtp$eled iu a slibgantial aanet�nsar-kmanii'lce a3��tvtea f¢i` �.he stna5 o,E C'iffeeu 'I'.te6agand. 6;rultt> tittdY;_eet E)0 nos t53I ,S©[; r)(}) . . I'srraxnis tta i to eacli . as the Work plogr,'eti5ev tcrtlls v�alne of ..�..,_ (IMO fi,,� peraaut d H,te, worlt oompictes; 11w ellEane malount o tho co,liract to btr p:rid(i tdhin 30 days 6�ec cDniptcPiOn, Ally 2iceaaynor) or c{cviatnon l:rim ft 4;57e 6 r'fic= at:n}na involving fs�ha cost ar:.mjrcnai ot'AaNlt Wdi only be "mutell upoll vydu p orders fat' the sanatp; 4and will bezvnly as ct�t ai all -nt p cri�ra t6a Si[n1ai'Mwntnotald -IT. this tcnUtt,Ost All gearjmlts numt be rlaide rll wr-](ing. flieCcal"l-actor 4 ces to carry SG'#na;n^e11 ^s <ahnspensutmsasead Pu'otac Liability :nsut tnec, adatn A tp ziI SaBew'`£tvicesi, OW Aec I1catetit and i jitmoll nazinC Compensation TOses Lipor't title zunteciol -and labor fitrtilasli xv uvd, r this cocluact, as acqmne by the Unftzd States Gover'urnnutv gild the Slate fsn tixinacln this o ,,O is t2cCfitrlvA Phis ,n 3rtSa1 Boa aceslf>€-rtncr trill dcr the terv;as scasfotth in uhei Ptop%llland.Aceegtuncei3 ger d rcr! 0clays. 1"sc'st7ret`irtlz snbin� red,, 5 �, ;aatu�tp .f.yt. �itessert lhtte Utt ZIi,2(liT}?. lTilued'�.Nlamoatid il&! :�,C:LCj }t.114Cti YOU l an'e hareby autlioFnzed to rumish all itnittcrittki and labor 1'L'4JC r&l to cotilpicte file, %o6t1C rnenTmn ill the bbove.= lit "(5(90591, 101' atlnlalM1'ftk( bdciS7gl1E(f yl= (a pay the al"tonl! n1olliclrll d lr said PI`0130SHlj and according to the ferms $laorcof hiternvs ill b.r char�god Oil OF BL'dl c iLSS(t ;SRI'$ it tile late Dl l SUS NiniLt flly, ii ille?accQuilt IS yclormcl tlr V+„sII2C l]SNn. l P1 i'2C f!i latytr3.l.vass ofeo11ect if) n hTo lull ia bvit not .(rrlitto to IozoonahIu allorney s fens. 54'y�t1:llII3'- PI imed Panne and 'tit1! L t re: P.O. Box 126 • 1850 Dean Street z Saint Charles, IC 601.74 Phone (630) 584 -0295 . Fax (630) 584 -0348 prlplwqwT�T :.., carpeef ry e4rvPcec® November 3, 2010 Mike Miller 695 S. State Street Elgin, IL 60123 mmilier the - association ora Re: Siding, Soffit, Fascia, Gutter and Windows Precision Carpentry Services proposes to provide materials and labor to complete the work as specified below: SIDING - $16,765 • Remove existing siding in accordance with the EPA Lead Paint Disposal Program and dispose of in an onsite, lined dumpster. • Install new CertainTeed double 4" vinyl siding with all corners, j- channel and undersill trim. SOEEIT/FASCIA - $4,960 • Install new soffit and fascia with vented panels over existing soffit; cut in vent 4' on center to provide adequate ventilation. GUTTERS - $2,685 • Remove existing gutters and replace with new seamless aluminum with oversized downspouts (3" x 411). WINDOWS - $19r925 • Remove existing sashes and replace with a new Pella Impervia block window frame (glass will qualify for the 2010 tax credit). Exterior frame will be cladded to provide maintenance -free exterior. OTHER TERMS & CONDITIONS: • Permits, if applicable, are included in this proposal. • An onsite dumpster is included in this proposal. • Any additional work required above and beyond what is specified in this proposal will be completed on a time and material basis. • Homeowner agrees to allow contractor to display a company /advertising sign in the front yard during the course of the work. • Payment: 50% paid priorto the start of the project; balance due upon completion. • Material warranties provided by manufacturer orothers. Jeff Thompson (224)63&3064 • Brandon Bowers (224) 629 -3138 Mike Miller November 3, 2010 Siding, Soffit, Fascia; Gutter and Windows Page 2 Thank you for the opportunity to provide you with a proposal for this work. If you have any questions, please feel free to contact either one of us at your convenience. Respectfully, Jeff Thompson J Brandon Bowers PrecisionCarpentryServicesC @Vahoo.com UJwev.pcs- illinois.com ACCEPTANCE OF TERMS Agreed to and accepted this day of 2010. Jeff Thompson (224) 636 -3064 • Brandon Bowers (224) 629 -3138 Fox Valley Fence Co. I Date: 7 "t C ;i -! 1' CusAtome p jjr Name: / pltono; f / - ! 7 t Address:; v C }! 110r ///I�(47 '� i' &I 7 t / }� j l� t <r�C Work JCell: City: rt"'tJ r° c � e; i f, L U✓L�Z Code: ._ 2 1 ! ' Zip Cross Street: so Feet (� 03� eight- CE „ � (t( Material jj (() C � 3ty}e /, y�_-_ —�II 4z i Walk Gates "" U��, Dbl. Gatos °- G% iiq -`Z_ Rail= 5.S`0 Lne Posts End & Cot er Posts ^ f£ Gate Posts (< Color . Top Firicti Scroll /Caps Concrete Pootm s J � Cores/ Bt�eaks' 8 "J t niL t'te Take Down Haul Away Spread Dirt Haul Dirt y S r} Custpmerto MallSurvey Customerto Obtain Permit ,Special Specification Special specification Tolal.. 50 % Required - Deposio /J Balance Due {3alance Due.on Completion) ia, (E. /app r �r P 44 E - II ti,� I L Acccceepted. If Date LL '_...._ u Pate Term.: See balk Sde ofcontrac for additional terms and condidonswMich are made part hereof. srjf / s !1 This proposal is valid for 30 days from proposal date. Thanks for the opportunity to riuote your fence! A. THRESHOLD CERTIFICATION In order for your application to be accepted, in addition to the application itself, your organization must submit the following items to the Office of Housing and Community Development no later than 5:00 PM on DECEMEBER 15 2010. ❑ An original application with all questions completed along with one copy that is 3 -hole punched and clipped [not bound) of the completed application. (Only the original must include the requested support documents such as the articles of incorporation and the current list of your Board of Directors.) ❑ The following attachments /certifications: (if you have not submitted an application in the last two years OR if the information has changed) ❑ Articles of incorporation Q Current List of Board of Directors Q Certified Organization Audit /Financial Statements of most recent year a Copy of OMB A -133 Audit (Required if $300,000 in aggregate Federal funds expended), or b. Financial statements audited by a CPA (only if not qualified for A -133), or C. Profit and Loss Statement for most recently completed fiscal year and General Ledger printout (only first time applicants or those who do not meet above criteria may submit) 0 IRS 501(c)(3) Designation Letter (Pending letters will not be accepted) Q Current Fiscal Year Agency Budget, including all funding sources Q Job Descriptions per budget detail.. Q An Executed Statement of Applicant Form. Q An Executed Signature Authorization Form. Q Conflict of Interest Disclosure Form. I hereby confirm that this packet contains all materials required. Signature and Printed f Authorized Signer City of Elgin CDBG Application FY 2011 Application Page 28 B. STATEMENT OF APPLICANT The undersigned acknowledges the following: 1. That, to the best of its knowledge and belief, ail factual information provided is true and correct and all estimates are reasonable. provided. That the applicant will Z. That no revised proposals /applications may be made in connection with this application once the deadline for applications has passed. 3. That the City of Elgin may request or require changes in the information submitted, and may substitute its own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in required interview for project assessment and cooperatively assist in the review process. 4. That, if the project(s) is recommended and approved by the Mayor and City Council, the City reserves the right to reduce and /or cancel the allocation if federal entitlements are cancelled, reduced, or rescinded. 5. The City of Elgin reserves the right not to fund any submittals received. 6. By submission of this application, the organization agrees to abide by the federal regulations applicable to this program. 7. That, if the projects) is funded, the organization agrees to abide by the City's locally established policies and guidelines 8. That past program and financial performance will be considered in reviewing this application. 9. That services are to be provided at no cost to citizens during the grant period. All program income (Le: fees, repayments, foreclosures, etc.) must be remitted to the City. 10. That, if the project(s) is funded, the City or a designated agency may conduct an accounting system inspection to review internal controls, including procurement and uniform administrative procedures, prior to issuance of payments for projected expenditures. 11. That, if project(s) is funded, the City will perform an environmental review prior to the obligation of funds. 11 That, if a project is funded, a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances that would trigger grant suspensions and terminations, and reversions of assets would be required between the organization and the City. 13. That a project's funding does not guarantee its continuation in subsequent action plans. 14. Provide written signatory authority from the organization's governing body indicating who can execute contracts and amendments on its behalf. Statement of Applicant continued on following page. City of Elgin CDBG Application FY 2011 Application Page 29 15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Items of concern would include staff members serving on the Board of Directors, staff members' families serving on the Board of Directors, and other matters that may give the appearance of a conflict of interest. U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for a period not to exceed five years, or both, shall be the penalty for willful misrepresentation and the making of false, fictitious statements, knowing same to be false. By signature below, the applicant acknowledges the above in its name on this fifteenth day of December, 2010. Association for Individual Development Name of Organization By: \ hh V�� a+ e C -- (Signature) President /CEO (Title) City of Bain CDBG Application FY 2011 Applica *ion Page 30 C. Signature Authorization Form The Board of Directors of the Association for Individual Development (AID) does hereby resolve that on Tuesday December 7, 2010, the Board reviewed the application for Community Development Block Grant Funds (CDBG) to be submitted to the City of Elgin Community Development Department for funding consideration for the fiscal year 2011 and in a proper motion and vote approved this application for submission. The Board further certifies that the organization making this application had complied with all applicable laws and regulations pertaining to the application and is a non - profit organization, tax- exempt and incorporated in the State of Illinois. AID hereby proposes to provide the services or project identified in the Scope of Services in accordance with this application for CDBG fiords. If this application is approved and this organization receives CDBG funding from the City of Elgin, this organization agrees to adhere to all relevant Federal,, State and local regulations and other assurances as required by the City. Furthermore, as the duly authorized representative of the organization, I certify that the organization is fully capable of fulfilling its obligation under this application as stated herein. I further certify that this application and the information contained herein are true, correct and complete. I also authorize the following person to have signatory authority regarding this grant: Name Title Name Title sue"' Presrdent/Board of Directo d'l r, lcs Date Conflict of Interest The standards in OMB Circular A -110, Subpart C, provide that no employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when an employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the firm selected for an award. The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that are receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision- making process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG - assisted or HOME- assisted activity, or have any interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one (1) year thereafter. A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements utilizing CDBG or HOME. IF NO CONFLICT EXISTS, COMPLETE THE FOLLOWING: ® I certify that no conflict of interest exists between the City of Elgin and (name of organization) the Association for Individual Development. I certify that no conflict of interest exists between the subcontractors of and (name of organization) Association for Individual Development. IF A POTENTIAL CONFLICT EXISTS, COMPLETE THE FOLLOWING: ❑ I certify that a potential conflict of interest may exist between the City of Elgin and (name of organization) ❑ I certify that a potential conflict of interest may exist between (name of subcontractor) _ and (name of organization) Describe the nature of the conflict of interest below. Identify the individual, employment and the conflict or potential conflict, and their affiliation with your organization. Signature of Authorized Agency Official Date 12(1512010 Lynn O'Shea, President /CEO City of Elgin CDBG Application FY 2010 Instructions Page 27 :.w .::.. •.. AGENCY NAME: Association for Individual Development MID) ADDRESS: 309 W. New Indian Trail Court Aurora IL 60506 EXECUTIVE DIRECTOR: yJNAME Lvnn O'Shea PHONE: 630 - 966 -4001 DATE OF NEXT BOARD ELECTION: 612011 — i HOME ADDRESS —1 O� TEON &EMPLOYER EXPIRES Edward Keating 2696 Le Baron Court Vice President 612011 (Chairman) Geneva, IL 60134 1 Harris Trust & Savings Bank, St. Charles 630- 20M860 i harrisbank.com Edward,keating@harrisbank.com Chuck Miles j 1015 Westfield Course Caterpillar 5/2012 (Vice President) Geneva, IL 60134 630.232.6926 Miles Charles HiSicat com Walter Dwyer 1210 Clayton Court Vine PresldenlW I 672013 1 (Treasurer) Geneva, IL 60134 IHC Construction, Elgin 630 - 208 -9242 j wdwn teraihcconstruction.com_ Toni Vaughan 1885 Afschuler Drive Retired 6/2011 (Secretary} Aurora, IL 60506 630.892.7560 apvau han acomcastnet Fred Norris 1028 Crestwood Circle Fortner Mayor of St. Charles, 6/2011 St. Charles, IL 60175 Retired 63(Zi.377.0044 NorrIs4444 oomcast.nat Mary Trippon 1112 Foxridge Lane 1 Surgical Oncology Nurse Clinician 61201" Aurora, IL 60502 Univ. of IL Hospital & Clinics, Retired 630.851.3499 MTRIPPDN(cpaoLcom Milt Evans 1 P01 Spring Creek CL Retired Art Teacher __ 612013 Elgin, IL 60120 Abbott Middle School, Elgin ' 847- 742 -8736 7 i Millev.2dabcc loter net Dr. James Hofer _ j 45 Hillcrest Retired Pediatrician 612011 Aurora, IL 60506 630 - 466 -7721 Jhohr1 sbc lobal net Dr. Clem Mepa 2676 Danford Way Retired Kane County Superintendent 6/2013 Geneva, IL 60134 630.232.7288 _ clemmeia comcast.net a. Gretta E. Bieber 1 16071 Walker Road Attorney 612011 Newark, IL 60541 Afschuler, Simantz & Hem, LLC, Aurora 630.553.6807 j Bieberna,ashlaw. net -Do-risHiflM�ani 1265 Foxeroft Drive 1 Principal, West Aurora School Dist 129 612612 Aurora, IL 60506 630.892.5441 L dhilman ),sd129.oru _ Patrick M. Flaherty 520 Hardin Rd Attorney /Partner 6/2012 Aurora, IL 60506 I Kinnatly Flaherty 630.892.0033 pfl_a- henv_Okfkllaw.com John Potter 130 River Mist Drive President of Advocate Dreyer Metlical- 672013 - Oswego, I 60543 Retired 630.551., 332 "s d I lands ot(o7sbcolobal,neC Lydia Smith 9N988 N, Leland Court Vice President & Bank Manager -St, i _ 6/2013 —� Elgin, 3L 60123 Charles Bank & Trust Company 630.377,4178 (smith bankstcharles.com Board Meeting Dates: First Wednesday in August; October; December; February; April; May (annual meeting); June. Board Meeting Location: Kane County Education Office, 210 S, Sixth Street, Geneva, IL 60134 at 5:30 p.m. ASSOCIATION FOR INDIVIDUAL DEVELOPMENT FINANCI.AL STATEMENTS AND INDEPENDENT AUDITOR'S REPORT For the Year Ended June 30, 2009 WSikich LLB' Certified Public Accountants & Advisors CONTENTS INDEPENDENT AUDITOR'S REPORT .... ............................... FINANCIAL STATEMENTS Statement of Financial Position ............... ............................... Statement of Activities ............................. ............................... Statement of Functional Expenses ........... ............................... Statement of Cash Flows .......................... ............................... Notes to Financial Statements .................. ............................... Page(s) ... 3 4 .... ...... I .................... 5 ..................... 6-7 ..... 9-17 Certified Public Accountants & Advisors 998 Corporate Boulevard - Aurora, I! 60502 INDEPENDENT AUDITOR'S REPORT Board of Directors Association for Individual Development Aurora, Illinois Members of American Institute of Certified Public Accountants We have audited the accompanying statement of financial position of the Association for Individual Development (AID) as of June 30, 2009, and the related statements of activities, functional expenses, and cash flows for the year then ended. These financial statements are the responsibility of AID's management. Our responsibility is to express an opinion on these financial statements based on our audit. The prior year summarized comparative information has been derived from AID's 2003 financial statements and, in our report dated October 27, 2008, we expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes exarnining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Association for Individual Development as of June 30, 2009, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. Aurora, Illinois October 19, 2009 FINANCIAL STATEMENTS ASSOCIATION FOR INDIVIDUAL DEVELOPMENT STATEMENT OF FINANCIAL POSITION June' 0, 2009 (With Summarized Financial Information for June 30, 2008) ASSETS Cash and cash equivalents Accounts receivable less allowances of $40,000 for 2009 and 2008 Contributions receivable Prepaid expenses and deposits Property and equipment. net Other assets TOTAL ASSETS LIABILITIES AND NET ASSETS LIABILITIES Accounts payable Accrued payroll and related liabilities Other liabilities Notes payable Total liabilities NET ASSETS Unrestricted Temporarily restricted Total net assets TOTAL LIABILITIES AND NET ASSETS 2009 2008 $ 556,178 S 316,969 1,832,362 1,7581710 145,815 430,751 232,495 163,203 7,185,255 7,052,683 15,1 10 18,660 $ 9,9671215 $ 97740,976 319,849 $ 665,315 15781,365 1,1551898 1487026 72,960 2,224,133 2,4443542 41473,373 41338,715 2,6151224 1,923,514 2,878,618 3,478,747 5,493,842 51402,261 S 9,967,215 $ 9,740.976 See accompanying notes to financial statements. 4- ASSOCIATION FOR INDIVIDUAL DEVELOPMENT STATEMENT OF ACTIVITIES For the Year Ended June 30,2009 (With Summarized Financial Information tot the Year Ended June 30, 2008) PUBLIC SUPPORT AND REVENUE Contributions Grams Service Ices Investment income Gain on sale ofcaphal assets Miscellaneous income Net assets released from restrictions Taal public support and revenue EXPENSES Program services Community Sunpori Serviccs Community Integration and Employment Services Behavioral Health Community Living Serviccs Behavioral licalth and Crisis intervention Serviccs Children's Services Developmental Disability Community Living Services Total program services Administration Fundraising Total expenses CHANGE N NET ASSE T S NET ASSL=1'S, BEGNNNG OF YEAR NET ASSETS. END OF YEAR Temporarily Unrestricted Restricted 2009 2906 $ 1,247,414 S 5,733,984 13,828,923 10 62,300 $ - - 1,309,714 S 5,733,984 13,828,923 10 2,380,658 6,102,952 13,725,804 Is 1,600 - 1,600 ;,320 69,693 - 69,693 12,904 662,429 (662;429) - 21,544,653 (600,129) 20,943,924 22,223,656 770,730 - 770,730 499,431 6,992,553 1368,260 2,220,550 843,397 - 6 992,55.1 - 1,368,200 - 2 220,5iq - 843,397 71258,831 1,285,819 2,394,034 872,692 6340,012 6340012 6,621,046 18,533,442 - 18,535,442 19,931,853 2,009,708 - 21009,704 2,842,225 307,197 307,197 239,157 20,952,343 20185 ?,343 22,013,235 691,710 (600,129) 91.581 210,321 1,923,514 3,478,747 5,402,261 5,191,840 S 2,615,224 $ __1978,618$ 5,493t842 S 5,402,6L See accompanying notes to financial statements. -5- m N� o rn�P a o. �n�v V' V n ct nt a. G a mv�MNO N rY ?c, N N �! W m� O 0 CI O w V n P N ^ P i ! N W C I V i c m vl .7 ro Ll, � C y w O O n O 'n vt N u° M1 W M N v N ^� c h O O N N C G V" G P rh N !III C M r O ^ ^C1 c v M J r q ti - — •J m 0 as m C C t 4 V t`- u x c V B G LI N O G[ _T AC z o p G u V a U D 3 m N� o rn�P o. �n�v V' V n ct nt a. G a mv�MNO N rY ?c, N N �! W m� 0 CI O w V P N ^ P i ! N W I i c m vl .7 ro Ll, y w O O n O 'n vt N M1 W M N v N ^� h O O N N m M1 V" N P rh N !III C M r O ^ c M J r R as 4 V t`- x _T AC m N� o rn�P o. V' V n ct ,O •" G ^ N rY 4n N N �! W m� 0 CI O V^ W V P N ^ P i ! N W I i c m vl .7 ro Ll, y w O O n O 'n vt N rn `S vl v N ^� h O O N N m M1 V" N P rh N !III C M r O ^ c J r R m N� o rn�P o. V' V n ct ,O •" G ^ N rY 4n N N �! W m� 0 CI O m N� o rn�P o. V' V �j G N rY N �! W m� 0 CI O V^ W V P N ^ P i ! N W I i c m vl .7 ro Ll, y w O n n O 'n rn fTV v N ^� h O O O R m M1 V" N P rh !III C M r O c J r R m t(7 RI uG ?� N� o rn�P o. V' V �j G N rY N �! W m� 0 CI O V^ W V P N ^ P i ! N W I i c m vl .7 ro Ll, y w O n n O 'n O !III C M r O c J r R as 4 V _T AC p G u V U D v C[ q"• J T` U ti .' ... .' va Gi G E � � U U [U.. G. cJ5 C o— rn V �Ua c,7 m qU O in vt 9 UH m'�ga`�Um t(7 RI uG ?� N� o rn�P o. V' V �j N rY N �! W m� CI O V^ W V P N ^ P i ! N I i c m vl .7 ro Ll, y w O n n O 'n O !III C M r O J r R as P r a 4 O D O V C n z a f Z 6 V Z J 4 O z u z 0 J z o_ z 0 G U O J P u u u X tU E Ci v z G z ti M O O 1 a IRO a G `n d u N C u �y ,O � C o C � S ti u U C n J C C U o � U CJ 3 C cu VI 6 N V C C .4 ri1 ti viCOUF4rDC4 n tP K h In lV rn Yl� G O V 2 w J r Cn n cd m u n N Q Cq m a Q U lU h M W M W h h C (1 h O O m M CJ C In Y) In `Y v' N M M F M CO A ^D M In h [T M <' P M 'Y f4 u N C 6 Vl i m O V W l Vll M O x V' W v) �D ^• •• 47 W N -' N '•" N 'V tl' n N N ry rJ N � P i O N d b art P t� G MV .-• O N h m N1 4 rY •-•A rY+ F v I O d x C•: N Yt G Gi n� Yl 11 h J' m C.. V F? O G C. n �. c 1'^ N fr{ N � In d vi x ni M� �n vi M o c VI Yy W 4 N T N N M'1 F m O VI F fug Q Y) F F M - d b cb C N Cr CJ �Ca n h M C t� •� nl a M N ° N IL; U P h .^ O L\ f'1 M G P M N t^t m 4 V!' eT V^ rn L+ F N 1 P Yl M- C C` rnV rn a r comae —chin I n nF a rn c— -r E M W G m un 1 f In m1 " ri vi vi rj In In Vl W P I I � C C U o � U CJ 3 C cu VI 6 N V C C .4 ri1 ti viCOUF4rDC4 n tP K h In lV rn Yl� G O V 2 w J r Cn n cd m u n N Q Cq m a Q U lU ASSOCIATION FOR INDIVIDUAL DEVELOPMENT STATEMENT OF CASH FLOWS For the Year Ended June 30, 2009 (With Summarized Financial Information for the Year Ended June 30, 2008) 2009 2008 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets S 91,581 S 210,421 316,969 Adjustments to reconcile change in net assets CASH AND CASH EQUIVALENTS, to cash from operating activities S 556,178 S 316,969 Gain on sale of capital assets (11600) (1,320) Depreciation 541,325 542,942 Contributions of property received (410,000) - (Inerease) decrease in Accounts receivable (73,652) 855,111 Contributions receivable 284,936 {339,397) Prepaid expenses and other assets (65,742) 58,409 Increase (decrease) in Accounts payable (345,466) (22,415) Accrued payroll and related liabilities 625,467 (46,107) Other liabilities 75,066 I6,804 Total adjustments 6307334 1.064,027 Net cash from operating activities 721,915 1,274,448 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of property and equipment (263,897) (374,154) Proceeds from the sale of property and equipment 11600 13320 Net cash from investing activities (2627297) (3721834) CASH FLOWS FROM FINANCING ACTIVITIES Proceeds from long -term debt - 2,419, 157 Borrowings on tine of credit 31200,000 10,8051712 Repayments on line of credit (3,2007000) (121705,712) Principal payments on long -term debt (2201409) (1328,990) Net cash from financing activities (220,409) (809,833) NET INCREASE IN CASH AND CASH EQUIVALENTS 239,209 91,781 CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 316,969 2257188 CASH AND CASH EQUIVALENTS, END OF YEAR S 556,178 S 316,969 See accompanying notes to financial statements. .g_ ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS June 30, 2009 NATURE OF ACTIVITIES The Association for Individual Development (AID) is an Illinois non - profit corporation organized in 1961. AID's mission is to empower individuals with disabilities, mental illness, and special needs to achieve independence and community inclusion. Services provided by AID in furtherance of its mission include education, training, therapy, and support in a variety of vocational, employment, therapeutic, and community living settings. Children and adults with disabilities residing in Kane and Kendall Counties, and portions of DuPage, suburban Cook, and DeKalb Counties are the primary beneficiaries of AID's services. A significant portion of AID's revenue is provided by state human service agencies. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Cash and Cash Equivalents AID considers highly liquid investments with a maturity of less than three months when purchased to be cash equivalents. Allowance for Doubtful Accounts Accounts receivable consist of amounts owed to AID primarily for program services. Accounts receivable are stated at the amount management expects to collect from outstanding balances. AID provides for probable uncollectible amounts through an allowance for doubtful accounts based on its assessment of the current status of individual accounts. Balances that are still outstanding after management has used reasonable collection efforts are written off. Fair Value Measurements AID adopted Statement of Financial Accounting Standards No, 157, Fair Valise mteasuremew, (SFAS No. 157) as of July 1, 2008, and there was no material impact to the financial statements. SFAS No. 157 currently applies to all financial assets and liabilities and for nonfinancial assets and liabilities recognized or disclosed at our value on a recurring basis. In February 2008, the Financial Accounting Standards Board (FASB) issued FASB Staff Position SFAS No. 157:2, Ejjfectrue Date or'FASB Statement No. 757, which defers the application date of the provisions of SFAS No. 157 for all nonfinancial assets and liabilities until the beginning of fiscal 2010, except for items that are recognized or disclosed at fair value in the financial statements on a recurring basis. _9_ ASSOCIATION FOR. INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Fair Value Measurements (Continued) SFAS No. 157 requires disclosures that establish a framework for measuring fair value in generally accepted accounting principles, and expands disclosures about fair value measurements. SFAS No. 157 is intended to enable the readers of financial statements to assess the inputs used to develop those measurements by establishing a hierarchy for ranking the quality and reliability of the information used to determine fair values. SFAS No. 157 requires the assets and liabilities carried at fair value be classified and disclosed in one of the following categories: Level 1: Quoted market prices in active markets for identical assets or liabilities. Level 2: Observable market based inputs or unobservable inputs that are corroborated by market data. Level 3: Unobservable inputs that are not corroborated by market data. AID did not have any non - financial assets recorded at fair value on a recurring basis at June 30, 2009. Praertv and Equinment Property and equipment are recorded at cost or estimated fair value, if donated. Maintenance, repairs, and renewals which neither materially add to the value of the property nor appreciably prolong its life are charged to expense as incurred. Gains or losses on dispositions of property and equipment are included in income. Depreciation is computed under the straight -line* method over the estimated useful lives of the assets. Building and improvements Equipment, furniture, and fixtures Vehicles 15 -40 Years 3 -12 Years 3 -5 Years Fixed assets acquired by AID are considered to be owned by AID. However, federal funding sources maintain an interest in property purchased with certain grant monies as well as the right to determine the u *.se of any proceeds from the sale of these assets, as flirther described in Note 4. Contributed Services Unpaid volunteers have made contributions of their time to develop and administer AID's programs. No amounts have been reflected in the financial statements for those services since they do not meet the criteria for recognition under accounting principles generally accepted in the United States of America. -10- ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Expense Allocation Expenses benefiting more than one program are allocated as follows: a Wages - by program served. a Employee benefits and related taxes - based on a percentage of the wage allocation. i Utilities - by square footage of the area. a Rent - by square footage of the area of the specific program. a All other expenditures - by specified purpose of the purchase. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and Iiabilities at the date of the imanciai statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates and the differences could be material to these financial statements. Net Assets AID classifies net assets as unrestricted, temporarily restricted, or permanently restricted. Unrestricted net assets of AID are neither permanently restricted nor temporarily restricted by donor - imposed stipulations. Donor restricted contributions whose restrictions are met in the same reporting periods are reported as unrestricted support . Temporarily restricted net assets of AID result (a) from contributions and other inflows of assets whose use by AID is limited by donor - imposed stipulations that either expire by passage of time or can be fulfilled and removed by actions of AID pursuant to those stipulations, (b) from other asset enhancements and diminishments subject to the same kinds of stipulations, and (c) from reclassifications to (or from) other classes of net assets as a consequence of donor- imposed stipulations, their expiration by passage of time, or their fulfillment and removal by actions of AID pursuant to those stipulations. Permanently restricted net assets of AID result (a) from contributions and other inflows of assets whose use by AID is limited by donor - imposed stipulations that neither expire by passage of time nor can be fulfilled or otherwise removed by actions of AID, (b) from other asset enhancements and diminishments subject to the same kinds of stipulations, and (c) from reclassifications from (or to) other classes of net assets as a consequence of donor- imposed stipulations. -11- ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) 4. 5. PRIOR YEAR INFORMATION The financial statements include certain prior year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States of America. Accordingly, such information should be read in conjunction with AID'S financial statements for the year ended June 30, 2008, from which the summarized information was derived. CONTRIBUTIONS RECEIVABLE The following summarizes promises to give for the year ended June 30, 2009: Victim's Services Community Development Block Grants TOTAL $ 47,500 98,315 $ 145,815 Based upon collection activity, management has determined no allowance for uncollectible promises to give is necessary. PROPERTY AND EQUIPMENT The components of property and equipment at dune 30, 2009 are as follows: Land $ 1,191,320 Buildings 7,211,144 Leasehold improvements 545,859 Equipment 2,858,487 Furniture and fixtures 456,039 Vehicles 1,201.316 Total cost 13,464,165 Less accumulated depreciation (612 7 8,910) NET PROPERTY AND EQUIPMENT $ 75185,255 AID's facility in Elgin, Illinois was acquired with funds from the U.S. Department of Health and Human Services (DHHS). The grant agreement provides that real property acquired with DHHS grant support may not be conveyed, transferred, assigned, mortgaged, or in any other manner encumbered, except as expressly authorized in writing by the DAIS. Further, the federal government maintains an interest in the real property in perpetuity. Federal interest in the property is not subordinated to those of non - federal parties and may not be subordinated without a compensating financial benefit to the federal government. The amount of federal funds used to acquire the property amounted to $3,149,311, less federal portion of accumulated depreciation of $332,993 at June 30, 2009. -12- ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL S'T'ATEMENTS (Continued) 5. PROPERTY AND EQUIPMENT (Continued) As further discussed in Note 7, AID received a $410,000 forgivable mortgage to purchase a residential facility in Geneva, Illinois. The home was purchased on July 2I, 2008, and is currently under renovation to accommodate use as a group home for five individuals with disabilities. Accordingly, no provision for depreciation was taken on this property during the year ended June 30, 2009. 6. LINE OF CREDIT AID currently has $3,000,000 available on a line of credit with a local bank. The interest rate on the line of credit is the prime rate minus 0.50% (the prime rate was 3.25% at June 30, 2008). As of June 30, 2009, the balance was $0. Substantially all of the assets of AID are collateralized by the line of credit, the federal interest in facility described in Note 5, and notes payable as described in Note 7. Tile line of credit agreement expired on July 19, 2009, and it was extended through July 19, 2010. The terms of the new agreement call for interest payable at 1.00% plus the greater of the prime rate or LIBOR plus 1.00 %. NOTESPAYABLE Notes payable are comprised of following: Mortgage payable to Harris N.A., dated June 23, 2008, with interest payable at 5.75 %. The note is secured by a first mortgage lien on eleven properties, including land and buildings. The monthly payment including interest is $18,368, with a final payment due June 30, 2015. $ 2,0277656 Note payable to Illinois State Council K of C Charities, Inc., dated November 21, 2007, with no interest. The note is secured by land and a building. The monthly payment is $2,381, with a final payment due January 10, 2015. 154,762 Note payable to DaimlerChrysler Bank US, dated February 29, 2008, with no interest. The note is secured by a vehicle. The monthly payment is $532, with a final payment due March 14, 2011, 1 1,175 Note payable to DaimIerChrysler Bank US, dated June 28, 2007; with no interest. The note is secured by a vehicle. The monthly payment is $414, with a final payment due June 28, 2012. 14,912 Note payable to DaimlerChrysler Bards US, dated June 28, 2007, with no interest. The note is secured by a vehicle. The monthly payment is $415, with a final payment due June 28, 2012. 5,628 TOTAL 13- $ 2.2245133 ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) 8. NOTES PAYABLE (Continued) Maturities of notes payable are as follows: Principal Years Ending Amount June 30, Due 2010 S 146,538 2011 150,941 2012 153,200 2013 1493288 2014 156.415 Thereafter 1,467.751 TOTAL. $ 2,224,133 The mortgage agreement contains a number of restrictive covenants, including a debt service coverage ratio of at least 1.25:1 during each quarter of the fiscal year. All restrictive covenants have been complied with at June 30, 2009. In 2009, the City of Geneva Community Mental Health Board, County of Kane, Illinois and the Building and Community Services Division, Development Department, County of Kane, Illinois made forgivable mortgages to AID in the amount of $410,000 and $50,000, respectively. Both contain restrictions on property usage that, if violated, would require AID to repay the entire sum. The loans will be forgiven with the latest date of expiration being June 30, 2058. The proceeds of the loans were reported as grant revenue during the year the loan commitment was received. TEMPORARILY RESTRICTED NET ASSETS Temporarily restricted net assets are available for the following purposes as of June 30, 2009: U.S. Department of Health and Human Services' federal interest in the Elgin facility City of Aurora Victim Services Other TOTAL -14- S 2,816,318 47,500 14,800 S 218785618 ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) 9. OPERATING LEASES AID conducts the major part of its operations from leased facilities which include factory- type buildings, warehouses, office space, residential space, and school buildings. Most of these operating leases contain varying renewal provisions, renewable at the option of AID, which enables AID to retain use of the facilities in desirable operating areas. In most cases, management expects that in the normal course of business, leases will be renewed or replaced by other leases. AID also leases office equipment and various vehicles and other equipment from time to time. The following is a schedule of future minimum rental payments over the next tiive years required under operating leases that have initial or remaining noncaneelable lease terms in excess of one year as of June 30,2009: Years Ending June 30. 2010 $ 593,698 2011 2,616 2012 1,308 2013 201# TOTAL MINIMUM PAYMENTS REQUIRED $ 597,622 Total rent expense for the year ended June 30, 2009 was $668,726. 10. IN -ICIND DONATIONS OF FACILITIES AID rents some of its facilities from a local taxing authority which arranged for construction of facilities from funds generated through a capital campaign. AID has determined the rent being charged is less than fair market value. Accordingly, AID has recognized $327,600 as an in -kind donation and rent expense for the year ended June 30, 2009. 11. TAX EXEMPT STATUS AID has been determined to be exempt from income taxes under Section 501(c )(3) of the Internal Revenue Code pursuant to a letter dated May 1963. Accordingly, no provision for income taxes is included in the financial statements. 15- ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) IL TAX EXEMPT STATUS (Continued) The Financial Accounting Standards Board (FASB) has issued Financial interpretation No. 48 (FIN' 48), Accountingfor Uncertainty in Income Taxes, which clarifies accounting and disclosure requirements set forth in Statement on Financial Accounting Standards No. 109, Accazrrrting far Income Taxes. In accordance with FASB Issues Staff Position FIN 48 -3, Effective Date ofFASBInterpretation No. 48for Certain Nonpublic Enterprises, AID has elected to defer the implementation of FI`N 48 until June 30, 2010. Currently, AID recognizes uncertain tax positions, if applicable, based on management's estimate of whether it is probable that a liability has been incurred and that amount can be reasonably estimated. In view of the AID's tax- exempt status, management does not expect the implementation of FIN 48 to have a significant impact on the financial statements. 12. EMPLOYEE BENEFITS AID has a money purchase plan for employees who work at least 1,000 hours per year and are at least 21 years of age. No portion of the employer contribution is vested until the employee completes five years of service, at which time 100% of the contribution becomes vested. Effective January 1, 2009, the plan was amended to allow employees to make 401(1:) contributions to the plan. Prior to January 1, 2009, AID contributed monthly an amount based upon number of years of service and annual gross salary. Effective January 1, 2009, AID contributes a safe harbor 3% non - elective contribution. Total employer contributions for the year ended June 30, 2009 were $747,241, 13. AFFILIATED ORGANIZATIONS AID is affiliated with Aurora Residential Services, Inc., A &E Association, Inc., Kaneco Association, Kane Homes, and Sherman Apartments. These organizations were formed to provide handicapped persons with housing facilities and services specifically designed to meet their physical, social, and psychological needs. The Board of Directors of AID nominates and approves the board members of these organizations. AID funded the start- up costs for these organizations and has provided ongoing management services. Receivables are reflected on the financial statements at June 30, 2009 in the amount of $50,303 from A &E Association, Inc., $7,692 from Aurora Residential Services, Inc., $38,189 from Kaneco Association, $142,011 from Kane Homes, and $88,848 from Sherman Apartments. -16- ASSOCIATION FOR INDIVIDUAL DEVELOPMENT NOTES TO FINANCIAL STATEMENTS (Continued) 14. CASH FLOW INFORMATION Net cash from operating activities reflects cash payments for interest. No income taxes were paid during the year. Cash payments for interest for the year ended June 30, 2009 are as follows: INTEREST PAID $ 141,430 As further discussed in Note 7, during the year ended June 30, 2009, the City of Geneva Community Mental Health Board, County of Kane, Illinois contributed a building to AID. Its fair value on the date of its contribution was $410,000. I5, CONTRIBUTIONS TO COMMUNITY FOUNDATION OF THE FOX RIVER VALLEY During the year ended June 30, 2009, AID contributed $69,045 to the Community Foundation of the Fox River Valley (the Foundation). AID has the right to make written suggestions to the Foundation as to the distribution of the principal or income of the contributed funds. At the time of the transfer, AID granted variance power to the Foundation. That power gives the Foundation the right to vary the purpose or use of the funds, upon thirty days written notice to AID. The Foundation also has the right to distribute the fiords to another not - for -profit organization if AID ceases to exist. 16. SUBSEQUENT EVENTS Subsequent events are events or transactions that occur after the balance sheet date but before financial statements are issued or are available to be issued. These events and transactions either provide additional evidence about conditions that existed at the date of the balance sheet, including the estimates inherent in the process of preparing financial statements (that is, recognized subsequent events), or provide evidence about conditions that did not exist at the date of the balance sheet but arose after that date (that is, non - recognized subsequent events). AID has evaluated subsequent events through October 19, 2009, which was the date that these financial statements were available for issuance, and determined that there were no significant non - recognized subsequent events through that date. -17- AID - FY 11 Budget FY'11 Budget .Revenue 4005 Vocational Development Grant 75125 4010 Special Projects - Respite Grant 146,340 4015 ClienUFamily Support Grant 32 ,168 - 402o Regular Work Grant 4025i DT 31A 27% 1,075,578 i 40271 DT 310 73% 2,908,044 - 403ol DD -CILA Residential 6oD 5:4851593 40351 DD CRA (POS) 61 D 327,149 -- 40501 _ .. DD Supported Employment 36U 1841714 4052: DD Day Program 38U 55850 4oe5 DD One on One Services 53B1R /S 271500 4o6o -.. - -. Home Based Services 55A Sery Fac , 160,520 4o55 - - -- - - -- -- Home Based Services 55D Pers Sup 22,000 4070! DD Behavior Services 56,57,58 (U /G) 82,000 4oxx DHS - DD 10,4251288 4106 - --- - -- _ — Consum Crtd Recovery PSR 54,291ir' 4110', Psychiatric Leadership 187 576 4120, Crisis Services 135,568 4130.. - -- — -- Supported Residential -Lilac 187,344' 4140', Supervsed Residential- Indian Trail 440;697 415D, Supervsed Residential- Sherman 125,000 4164, MH Medicaid 1,900,000 " 41701 MH NON Medicaid 601,911 41xx. DHS - MH 3,632,387 Oro Dept. of Alcohol Substance use 54,000 422o' DRS Base Plus Performance 155,820 423o�DRS Reg, Supported Employment - 70,240 4240 DRS Extended Supported Employ, 15,370 Ticket to Work -_ -- — 131000 4z6o AS p— _ ._.. _ - 35,000 42707 Co Health urt (Kaneco) 19;500 42801 Homeless Youth 22,744 4 310�, long Term Care - Resid for TAC 668t491 _432DJ1 Long Term Care - DT for TAC 207,437 4325'.. Long Term Care - DT for Bethesda 27,658 4330.. . .._ -... Long Term Care - DT for Zachary 193,934 " 4356' Victims' Services 136,300 4360! Medicaid - Children Therapy - 4365' -. -. _.. _ ..., _- -- -.._.. Medicaid - Psychiatric Services 5,000 4370 Medicare - Psychiatric Services 10,000 4375' DHS DFI Title XX 80,580 43801 St. Charles Senior Citizenship 11500 42XXt4 3xx Other Government Revenue 1 j%574 4405 United VJay - Aurora (Pox Valley) 52,000 4410, United Way Elgin 20,000 4415 United Way - Metro Chicago 9,292 4420! United WayICC other 21500 Community Chest - Batavia 11000 AID - FYI 1 Budget FY'11 Budget 4430'', omunity Chest - Geneva Cm 71975 55361 United Way Cant Kane Co -St Chas 315000 4450, 708 Grant Aurora 298,000 45551 708 Grant - Geneva 28.800 446.1 708 Grant - Hanover Township 41,500 44651 .. 708 Grant - St. Charles 67,000 5570': 708 Grant - Kendall County 24.875' 442xi ' Local Fundin 583,942 — 4 , All gross) 85;000` 4510 P7iembership 65,000 452. Telethon (gross) 90,000 Small Events (gross) 60 -000 4sxx, Special: Events, gross 300.000. ass6f Cont .. - - _._.'. ibutions - Foundation Gra- nts 45651 Contributions - Restricted 163,200 455 Contributions - Unrestricted 40.000 .- 4560 - - -ne Contributions - Staff 3,000, 5670, Contributions In -Kind Rent 327,500'. 4575'' _. _._ In -Kmd Contributions 100,000- 45s0 -....__..__._.. -__ _._._ Bequest and Memorials 15,001) 46xx Contributions 6481700 46051 Client Program fees (rent, priv pay etc.) 11224,480 4610 Int Cila Client Fees /Payouts (64,000) 1C11ent-Fees ees - RetreaUCamp 41200 46201 Client Fees - Pool Lessons 26,000 46251 Client Fees - Pool Contracts-Ext. 71450 ass7` _- - -- - - -- Client - Fees Tr ansporfafion 10,000 464._1 Program /Activity Fees 12,000 CBO lnwme 60 000 4650, Insurance Payments —... 1 000 dc5zl, 3rd Party & Family Co -Pay 5 000' Hesed House 40,000 4e6o Flex actual income 1662 45551 Proven@ Mercy 42,000 4670 Family Services of Elgin (SASS) 96,000 47xx' Third Party Payments 1,465,792 481I Elgin Sub - Contract Sales -_ 943500 48201 Aurora Sub - Contract Sales - 289,000 46401 janitorial Sub- Contract 410,000 48xx' Subcontract Sales 793,500 49io( Gain/ Less -Fixed Assets 1,000 4ezo:'interest Income 1 493r Food Income 28,000 as4.'•, Vending Income 30 000 AID - FY '11 Budget FY'11 Budget 49621 Training Reimbursement 651000 d9s51 Management Fees (HUD) 70,000' 4970 LINK Income 1601000 4980 Misceilareous Income 10,000 49xx_ Misceltaenous Income 364,00.Q- 4xxx TOTAL REVENUE $ 191930,183 Expenses 5 ao Administration and Support $ 938,198'. 50501 Program Management 786,488 50551 Professional 4,079,169 Professional =HUD reimbursement (144,444) 502o Direct Service 4,374,327 Program Support 862,624 5_02.5 Program Support- HUD reimburse. (40,900) Accrued Salaries EMPLOYEE, SALARIES 1 Q1855;462; 51oo I Group Medical Insurance 1,550,000` 51.0! Group Dental Insurance e ze' Li`e &Disability Insurance 150,000 5130, Workers Compensation 280,000 5140' Retirement 750,000 5150:; FICA Tax 831 t799 '. Employee Benefits - HUD reimburse. (61,000) 5i6ol i Unemployment Tax 40,000 517o; _.. - - Tuition Re mbursement 45,000 5180' Employee Assistance Program 150000 519oj Wellness Initiative 51000 5195', Pre Employment Requirements_ 35,000 6s55j Employee Recognition 25,000 EMPLOYEE BENEFITS 3,750,799' 525 1 Client Salaries 440,000. 5220' Client FICA 33;660 5230! - -- -- Client - Workers Compensation 30 000 i CLIENTiSALARIES5 E 503,660, Audiology 18 000' Psychic rist Consultants 75000 -- -- — _. Consultant and Professional Fees 13D,000 I Nursing Consultants - VNA 48.00D y aI. IT - Consultant 30 000 - Intern Stipends 38,200 Outside services - Respite 101,000 IT Licenses /Maintenance /Supplies 148,040 Fe Audit es 507000 Legal Services 35,000 CONSWLTANT.S & OUTSIDE SERV. _: 673,240! 6530:: 60051. Household Supplies 39;000 AID - FY 111 Budget FY'11 Budget, 6015! Retreat/Camp Expenses 4,000 6o291, Special Event Expenses - Auction 16,000.' eo3o; Special Event Expenses - Telethon 25,000 6c3i'! Special Event Exp- Clients Dinner Danc( 10,500 6032, Special Event Expenses Small Events 3,400 In Kind Donations 100,000 6o4o; Program Materials & Activities 75,000 6045 Sub- contract Commodities /Supplies 40,000 6055: Food Service Cost 20,000 I 6oeo'' Food Costs 275,000 6065_ Coffeemater/Vending Supplies 35,000 SURP;LiES O42,9iR;P 6105': Rent for clients - 6110 Utilities for clients 1,200 6115: Medications (cc -pays) 51500 61201: Misc for clients 51000' - - SRECIFIC ASSIST TO', if TOIVIDUALS 111700: 62101 Vehicle Operating Costs 981000 6220: Vehicle Repairs & Maint 75,000 6230 - - _... - - Vehicle Insurance 37,1000 6240 Vehicle Rental 2,000 6250'.. Staff Mileage Reimbursement 195,000 62so' Resident Transportation Services 31000 627.0.x,: i .. Trans Services RIDES in KANE 200,C00 j TRANSPORTATIpN' 611)1000 63o5. Facilities Rental 646,421:. 6310 Utilities -Gas 721000 6315', Utilities - Electric 230,000': 6320'1 Utilities- Water & Sewer 35,000' 633o: Supplies - Janitorial 57,000', 6345'. Snow Removal 58,000 635o'.. Refuse Disposal 32,000 6355; SeculServices 47 000 635o': Moving & Relocation Expense 10,000- 6 s5 Bid g & Grnds Maint 141,000 , 637 Aid .. -.. Bldg & Grnds Jan Aid 200,000' 6375'i -- — Lawn Maintenance 38,000 638c Property 24,000` 63851 Gen /Profr'Umb Ins /D &O /Crime 41,000 63951 Mortgage Interest 106,000 6400? Real Estate Taxes 11700 OCCUPANCY: 1,739,12 Iti 6335' Telephone - Cellular 28,000 6451' IT Supplies 20,000 5340 _ Telecommunication - Facilities 111,600 6450 IT - Licenses/Maint see row # 158 1NF.QRMATIO�I TBCHNOLOGI; 159,60(Y 6530{ Office Supplies 551000 6540 1 Payroll Service Fees 82.000 AlD - FY'11 Budget FY'11 Budget 65451, Postage 20,000' 6550'', Printing 15,000% Sdp lies, etc,', 172,U0 6560 6510.. AcvertisinalJob Recruiting 25,000 -- _ _ 6n12 Bank fees 21000 6575: Conferences /Meetings 15,000 6520; Publications & Subscriptions _ _.. 14,000 11 .._- .._.__..— -. 6525' Licenses, permits, dues CARF 58,000 6600 Interest Expense - LOC other loans 25,000 Staff Training 25,000 6610! Bad Debts 40,000 6620i Bequest & Memorials Pass Through 15,000 6630; Miscellaneous Expense 15;000 6632', Cash over /short - 66391 TAC Participation fees l _ 43,000 MISCEt LANEp.U3 277.000 64o5 Equipment Repairs /Maintenance 27,000 6425_; E uipment Rental 6,000 EQUIPMENT 33,000 6430 Planned Capital Depreciation i 31299 j IT Software - Depreciation 25,840' _ IT Hardware -Depreciation 13,980 6435{1 Depreciation 456,182 saao', Amortization Expense 2,400 DEPRECIATION &AMORTIZATION` 50,1 -1 TOTAL EXPENSES: $` 18,930,183 NET OPERATIONAL REV /EXP S 0'= JOB DESCRIPTION/COMPETENCY CHECKLIST A. Job Title: Director of Maintenance, Purchasing, Building Projects & Transportation B. Job Classification: Exempt C. Reports To: Senior VP of Programs and Services for Maintenance, Transportation & Building Projects Reports to the CFOtVP for Purchasing D. Job Summary: Responsible for managing and processing all AID purchases and assuring that guidelines are followed. Responsible for overseeing the maintenance of all owned and leased facilities, Responsible for management of building projects. Responsible for overseeing vehicle fleet maintenance and transportation contracts. E. Qualifications: Education: Minimum of a Bachelor's Degree or 8 years of equivalent work experience. Licenseicertifications: None Experience: 5 years of related work experience, F. Other Requirements: Physical: Ability to move about in work environment and to visit multiple work sites. Driving a car is required. Good physical condition: Ability to lift 50 lbs., bend, walk, and climb stairs. Equipment: ® Computer (Microsoft Word, Outlook, Windows 98, Data Entry, E -Mail, Internet) Telephone Copy Machine • Video Camera • Fax Machine 0 Pager e Calcufator ® Shredder e TDD Alarm System Additional Requirements: • Position requires flexible hours. • Position requires the use of the employee's personal automobile, a valid driver's license, and automobile liability insurance sufficient to meet minimums defined in AID Personnel Policies. • Position requires strong organizational, analytical, computer, oral and written communication skills. G. Mission of agency: Empower individuals with disabilities, mental illness and special needs to achieve independence and community inclusion. H. Departmental goal: To assure safe and well maintained working environment at all facilities and in transportation operations. To promote good fiscal operations through purchasing process. 1. Job Responsibilities: Job Res onsibilities: ivieers KegunemenI Essential Joie Res o,nsibilities Yes No! 1. Manage and motivate paid and unpaid staff including hiring; teaching job skills, administrative supervision, encouraging growth and development, conducting performance appraisals, actin as a ositive role model. 2. Develop and maintain all maintenance contracts with vendors. 3. Develop and maintain relationships wi #h all su liers 4. Supervise and manage the maintenance staff and the vehicle inspector. ! _� 5. Assure all AID properties are properly maintained with input from Pro ram Directors. 6. _ Establish transportation guidelines that will insure the safety and quality of AID client riders. 7. Insure that all AID vehicles are being properly maintained. S. Develop and maintain all requirements for monitoring constructions projects assi ng ed, 9. Strive to meet all deadlines assigned. _ 10. Keep internal and external entities informed as required. 11, May be required to perform additional position - related tasks. 12. Assure back -up systems are available for building and transportation emergencies. Adiiitonal Jokz ResponslbtJitiesj Yes j No , 13. Member of Safety, Accessibility and other committee as assigned,f 14. Coordinator of transportation equipment needs, repairs and awareness of replacement requirements. 15. Function in a Team Model providing team support and group solving. `problem 16. Alarm System Coordinator for all facilities. J. Competencies: K. Career Development Opportunities: Division Director, Vice President, and other upper management position opportunities. L. Acknowledgement: I acknowledge that I have received a copy of this job description understand the Job Description, and am fully able to meet the job requirements and responsibilities. M, Signatures: Employee Signature: Employee Name: Supervisor Signature: Supervisor Name: New: 12/92 Revised: 10/093 4108, , 3108, 4/073 9/06 Source: Programs and Services Date: Date: wth. SPECYAI, WARRANTY REED 4990C Ia- ZZ0 / 01 #ct=� �1a'CDZ5K0c94I48 SANDY WEGMAN RECORDER. KANE COUNTYt IL RECORDED O 08J12/2005 02N44PM REC FEE: 25.ee RRSPS FEE: 1e.00 PAGES: 4 This space reserved for Recorders ace only. THIS NDENTURE, made this 54�_ day of August, 2005, between BOWES ROAD DEVELOPMENT LLC, a limited liability company created and existing under and by virtue of the laws of the State of Illinois and duly authorized to transact business in the State of Illinois ( "Grantor") and ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, an Illinois not for profit corporation ( "Grantee "), whose address is 309 West New Indian Trail Court, Aurora, Illinois 60506. WITNESSETH, that Grantor, for and in consideration of the sum of TEN and 00!100 DOLLARS ($10.00) in hand paid by Grantee, the receipt whereof is hereby acknowledged and, pursuant to authority, by these presents does CONVEY, GRANT, BARGAIN and SELL unto Grantee, and to Grantee's assigns, FOREVER, all of the following described land situate in the County of Kane and State of Illinois; known as described as follows, to wit: SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF SUBJECT TO: (1) general real estate taxes not due and payable; (2) applicable zoning and building laws and ordinances; (3) acts done or suffered by Grantee or anyone claiming by, through or under Grantee; (4) recorded utility easements, if any; (a') covenants, conditions, restrictions, easements and agreements of record; (6) Subdivision fiat for Bowes Road Subdivision recorded in the office of the Plane County Recorder; and (7) Access and Utility Easement Grant, Permanent Real Estate Index Numbers: 06 -27- 430 -014 -0000; 006 -27- 277 - 012 -0000; and 06- 27- 430 -013 -0000 Chicago TEIe Insurance Company Address of Real Estate; 1I11 Bowes Road, Elgin, Illinois 60123. 1795 Wes; State Street Geneva. IL 6012 Together with all and singular the hereditaments and appurtenances thereunto belonging, in or any way appertaining, and the reversion and reversions, remainder and NACLIENTSU427- 39\Saic Bowes Rd. Prop\SpeciaiWa tyDced.doc i remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim or demand whatsoever, of Grantor, either in taw or equity, of, in and to the above - described premises, with the hereditaments and appurtenances: TO HAVE AND TO HOLD the said premises as above - described, with the appurtenances, unto Grantee's assigns forever. And Grantor, for itself and its successors, does. covenant, promise and agree, to and with Grantee and Grantee's assigns, that Grantor has not done or suffered to be done, anything whereby the premises hereby granted are, or may be, in any manner encumbered or charged, except as herein recited; and that the said premises against all persons lawfully claiming, or to claim the same, by, through or under Grantor, Grantor WILL WARRANT AND FOREVER DEFEND, IN WITNESS WHEREOF, Grantor has caused its name to be signed to these presents, the day and year first above written. BOWES ROAD DEVELOPMENT LLC, an Illinois limited liability company By: Missner Opportunity Fund I, L.L.C., an Illinois limited liability company Its Member By: Exempt under provisions of Paragraph,, Section 4, Real Estate Transfer Tax Act. os Date Buyer, SeSe €€p est entativa CITYDF Eiq i REAL ESTATE *MMSFER STAMP 35493 Missner Group Asset Management Company, L.L.C., an Illinois limited Iiability company Its a W. r . _._._ Title: Manager 2 NACLIENCSN27-3Male Bowes Rd. Prop\SpedatWa=ryDeed.doc I STATE OF ILLINOIS ) ) SS. COUNTY OF 1, the undersigned, a Notary Public, in and for said County and State aforesaid DO HEREBY CERTIFY that 7bayr q personally known to be the Manager of Missner Group Asset anagement Company, L.L.C., the Manager of the Member of Bowes Road Development LLC, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that as such, he signed and delivered the said instrument, pursuant to authority given, as his free and voluntary act and as the free and voluntary act and deed of said Company for the uses and purposes therein set forth. p� Given under my hand and official seal this �`I' ` day of August 2005. „ofF�C c-ALa Ozts Ois N N Public orPa =-,,� „<. rs s� _�tN MY C GI2007 Prepared By: Gregory A. Thorpe, Esq. Kubasiak, Fylstra, Reizen & Rotunno, P.C. 20 South Clark Street 29a` Floor Chicago, Illinois 60603 Mail To: Mark Shea, Esq. Robert E. Nelson Law Office 30 South Stolp Avenue, Suite 402 Aurora, Illinois 60506 Name and Address of Taxpayer: 3 N *,TL1FNTSV 421- 39LSale Bowes Pd. Pmp\.SpecialWaaantyDeed.doe Exhibit A Legal Description LOT 1 IN BOWES ROAD SUBDIVISION, A RESUBDIVISION OF A PORTION OF THE FOX BLU" CORPORATE CENTER SUBDIVISION, BEING A SUBDIVISION OF PART OF THE NORTHWEST 1/4 OF SECTION 27, TOWNSHIP 41 NORTH, RANGE e EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDIN Tp THE PLAT THEREOF RECORDED AUGUST , 2005 AS DOCUMENT NUMBER 2005K Li ( . IN KANE COUNTY, ILLINOIS. 4 R \CLIEN`M \1427- 3TSa1e Bowes Rd. PmpLSpc6z1Wm=tyNadoc EXHIBIT B ASSURANCES The SUB - RECIPIENT hereby warrants and represents that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and the City of Elgin policies. Also, the SUB - RECIPIENT certifies with respect to the grant that: 1. It possesses legal authority to make a grant submission to the CITY and to execute a community development and housing program; 2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUB- RECIPIENT to execute this Agreement, all understandings and assurances contained herein, and directing the authorization of the person identified as the official representative of the SUB - RECIPIENT to act in connection with the execution of this Agreement and to provide such additional information as may be required. 3. Prior to submission of its application to the City, the SUB - RECIPIENT has: (A) Met the citizen participation requirements of 570.301(b) and has provided citizens with: (1) The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and (2) Its plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; (B) Prepared its application in accordance with the policies of the City of Elgin and made the application available to the public; 4. The grant will be conducted and administered in compliance with: (A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88 -352 42 U.S.C. Sec 2000d et seq) and implementing regulations issued at 24 CUR Part I; (B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90 -208), as amended; and that the SUBGRANTEE will administer all programs and activities related to housing and community development in a manner to affirmatively further fair housing; (C) Section 109 of the housing and Community Development Act of 1974, as amended; and the regulations issued pursuant hereto; (D) Section 3 of the Housing and Urban Development Act of 1968, as amended; (E) Executive Order 11246 -Equal Opportunity, as amended by Executive Orders 11375 and 12086, and implementing regulations issued at 41 CFR Chapter 60; Page 14 of 19 (F) Executive Order 11063 -Equal Opportunity in Housing, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; (G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93 -112), as amended, and implementing regulations when published in effect; (H) The Age Discrimination Act of 1975 (Pub. L. 94 -135), as amended, and implementing regulations when published for effect; (1) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; (.7) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issues to implement such requirements; (K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention, control and abatement of water pollution; (L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93 -234); (M) The Fair Housing Act (42 U.S.C. 3601 -20); Its notification, inspection, testing and abatement procedures concerning lead -based paint will comply with 570.608; and 6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the County, I-IUD, and to the AESOP Assistant Administrator for Enforcement (F,N -329). It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the application may also include activities which the SUB - RECIPIENT certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to 570.306; and 9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section 108 of the ACT by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a Page 15 of 19 condition of obtaining access to such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned and occupied by tow and moderate income persons, the SUB - RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph (1) above. 10. The SUB - RECIPIENT certifies that it will provide a drug -free workplace by: (A) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUB - RECIPIENT's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (B) Establishing a drug -free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The SUB- RECIPIENT's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (C) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (A); (D) Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (E) Notifying the City of Elgin's Community Development Department within ten (10) days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction; (F) Taking one of the following actions, within 30 days of receiving notice under subparagraph (D)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (G) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (A), (B), (C), (D), (E) and (F). Page 16 of 19 II. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 12. In regards to lobbying, the SUB - RECIPIENT certifies: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB- RECIPIENT, to any person for influencing or attempting to influence au officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, 'Disclosure Form to Report Lobbying," in accordance with its instructions. (C) The SUB - RECIPIENT shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, sub - grants, and contracts under grants, loans, and cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than 5100,000 for each such failure. Page 17 of 19 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Community Development Block Grant Program City of Elgin The undersigned understands and agrees that it is a SUB - RECIPIENT of the Community Development Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against any employee who is employed in carving out work from the assistance received from the CITY and HUD, or against any applicant for such employment, because of race, color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other fors of compensation; and selection for training, including apprenticeship. The SUB - RECIPIENT further agrees to the following: (1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee involving Federally assisted construction work, or modification thereof, which is paid for in whole or in part with funds obtained from the Community Development Block Grant program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41 CFR Chapter 60. (2) It will be bound by said equal opportunity clause with respect to its own employment practices when it participates in any Community Development Block Grant Program construction. (3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor. (4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require for the supervision of such compliance, and will otherwise assist the CITY and IIUD in the discharge of primary responsibility for securing compliance. (5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for government contracts and federally assisted construction contracts pursuant to the Executive Order. (6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Labor, the CITY or HUD. (7) In the event that SUB - RECIPIENT fails or refuses to comply with the undertaking, the CITY, or HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the SUB - RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case to HUD for appropriate legal proceedings. Page 18 of 19 SUB - RECIPIENT: Association for Individual Development, Inc. 1135 Bowes Road, Elgin, Illinois 60123 BY: �(�� Lynn O'She , Executive Director Page 19 of 19 DATE: December 14, 2012 TO: Sarosh Saber, Senior Planner FROM: Jennifer Quinton, Deputy City Clerk SUBJECT: Resolution No. 12 -175 Adopted at the December 5, 2012, Council Meeting Enclosed you will find the agreement listed below. Please distribute this agreement to the other party and keep a copy for your records if you wish. If you have any questions please feel free to contact our office 847 - 931 -5660 and we will do our best to assist you. Thank you. • Community Development Block Grant Sub - Recipient Agreement with Association for Individual Development, Inc.