12-157 Resolution No. 12-157
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNI TY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT A I REEMENT
WITH P.A.D.S. OF ELGIN, C.
BE IT RESOLVED BY THE CITY COUNCIL OF TH 1 CITY OF ELGIN, ILLINOIS,that
Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Cl•rk,be and are hereby authorized and
directed to execute a community development block grant agre-ment on behalf of the City of Elgin
with P.A.D.S. of Elgin, Inc. for emergency shelter monthly re tal costs, Elgin, Illinois, a copy of
which is attached hereto and made a part hereof by reference.
s/ Da id J. Ka stain
David J. Kaptain, Mayor
Presented: October 10, 2012
Adopted: October 10, 2012
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN, AND
P.A.D.S. OF ELGIN, INC.
This AGREEMENT is entered into as of the /OW') dAy of eata,--6-eA-i , 2012, by and
between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter called "GRANTEE" or"CITY")and
P.A.D.S. OF ELGIN, Inc., a not-for-profit corporation incorporated pdrsuant to the laws of the State of Illinois,
(hereinafter called "SUB-RECIPIENT") having a principal place of,business at 1730 Berkley Street, Elgin,
Illinois, 60123.
I. RECITALS
A. CITY has applied for Community Developme t Block Grant Funds (hereinafter referred
to as "CDBG funds") from the United States Depart ent of Housing and Urban Development
(hereinafter called "HUD") as provided by the Hous ng and Community Development Act of
1974, as amended(P.L. 93-383) (hereinafter called "A T").
B. CITY has considered and approved the applicaiion of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those powers are defined in the Illinois Constitution and
applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined and identi ed in the Project Application and project
description submitted by the SUB-RECIPIENT, dated December 14, 2010, and entitled
-Emergency Shelter Program," a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference(hereinafter refei4ed to as the"PROJECT").
B. All funding provided to SUB-RECIPIENT shall be used solely to reimburse SUB-
RECIPIENT for monthly rental costs associated with the lease of the facility at 1730 Berkley
Street, Elgin, Illinois. This facility is to be used exclusively for the provision of shelter, support
services and counseling activities that aid homeles families and individuals to become self-
sufficient members of society. Services provided ait the facility are to be consistent with the
scope and intent of the PROJECT. All individuals Twed by SUB-RECIPIENT pursuant to this
agreement will be low and moderate income persons us defined by 24 CFR 570.208 (a)(2)(i)(A).
C. The SUB-RECIPIENT shall develop and submit to the CITY an Outcome Performance
Measurement Statement that establishes project goals and objectives, identifies performance
indicators, and estimates the number of clientele t be served. The SUB-RECIPIENT shall
provide quarterly Progress Reports to the CITY, r porting on the status of the PROJECT in
relation to the percent of project completion, accoinplishments, effectiveness of the project as
related to the goals and objectives, and the clientele served, including number served, client
access to the service (either new or improved acces ), and demographics. The progress reports
shall begin upon the signing of the Agreement and shall continue until the completion of this
project or until directed to discontinue such reports in writing by the CITY.
D. Prior to the expenditure of CDBG funds, SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and guidelines
1
. ,
regarding requests for payment for the activities described in the Scope of Work. No payment of
CDBG funds will be made by City without the required documentation.
E. SUB-RECIPIENT shall return to the CITY an program income, as defined in 24 CFR
Part 570.500(a), which is generated as a result of thi PROJECT. All written requests for an
exception to this agreement shall be made, in writing, to the City's Community Development
Department explaining why the SUB-RECIPIENT needs the income, the specific activities the
SUB-RECIPIENT will undertake with the funds and how the SUB-RECIPIENT will report the
income and expenditures to the CITY. A written response to the request will be provided to
SUB-RECIPIENT from the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIE1T, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of the SUB-RECIPIENT'S undertaking to
perform the PROJECT, a maximum of $50,000 (her inafter "Grant Funds"), to be paid in the
manner provided for herein at Sections II (D) and VII. Prior to the initial payment of Grant
Funds, SUB-RECIPIENT shall submit, to the CITY, heir Outcome Performance Measurement
Statement and progress report indicating client demographics and program status. SUB-
RECIPIENT shall submit quarterly progress reports, by the 10th day following the end of the
preceding quarter, to the CITY. The amount to be paid to SUB-RECIPIENT will be based upon
the work completed and the submittal of employee work reports in support of the invoiced
amount.
B. This PROJECT shall be identified as Project No. 154750 and Account No. 230-0000-
791.30-99, which identifying numbers shall be used by SUB-RECIPIENT on all payment
requests.
IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT in makin application for CDBG funds.
B. SUB-RECIPIENT shall abide by the Act and Ull HUD rules and regulations promulgated
to implement the Act.
C. SUB-RECIPIENT shall, upon request of the CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment opportunity
compliance including equal employment opportunity certifications with reference to the
PROJECT, as set forth in Exhibit"C"attached hereto and made a part hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, ex, age or national origin, nor otherwise
commit an unfair employment practice; and
2. Take affirmative action to insure thai applicants are employed without regard to
race, creed, color, sex, age or national origin with such affirmative action including, but
not limited to the following: Employment, ujgrading, demotion or transfer, termination,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation, selection for training, including apprenticeship.
2
E. SUB-RECIPIENT shall permit the CITY and1 the Department of Housing and Urban
Development to conduct on-site reviews, examine personnel and employment records and to
conduct any other procedures or practices to assure compliance with the provisions of this
agreement. SUB-RECIPIENT shall post in conspic ous places available to employees and
applicants for employment notices setting forth the pro isions of Section IV (D) above.
F. SUB-RECIPIENT shall not violate any laws, state or federal rules or regulations,
including but not limited to those regarding a direct oil indirect illegal interest on the part of any
employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made
pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way o to any extent engaged in the conduct of
political activities in contravention of Chapter 15 o1 Title 5, United States Code, commonly
known as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports which
describe the work already performed and anticipated daring the remaining time of the PROJECT.
Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets,
billings, and other documentation used in the preparation of said progress reports shall be made
available for inspection, copying, or auditing by the (CITY at any time during normal business
hours, at 150 Dexter Court, Elgin, Illinois.
I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning and
Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said
audit report. SUB-RECIPIENT shall peiruit the aut orized representatives of the CITY, HUD
and the Comptroller General of the United States to i spect and audit all data and reports of the
SUB-RECIPIENT relating to its performance under t Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local
government, which may in any manner affect the perfdrmance of this Agreement.
K. SUB-RECIPIENT shall transfer to the CITE' any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds in excess of
$25,000 is used exclusively for the benefit of low and moderate income persons as defined by
HUD, for a period of 15 years after the expiration of this agreement
M. If during the 15 year period after the expirati n of this Agreement, the SUB-RECIPIENT
disposes of any property under the SUB-RECIP ENT'S control that was acquired and/or
improved in whole or in part with CDBG funds in excess of$25,000, then the SUB-RECIPIENT
will reimburse the CITY in the amount of the current fair market value of the property less any
portion of the value attributable to expenditures df non-CDBG funds for acquisition of, or
improvement to, the property in accordance with 24 CFR 570.503(b)(8)and 24 CFR 570.505.
3
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT shall not assign, transfer, su contract or otherwise convey its rights or
obligations under this Agreement without the prior written consent of the CITY, which consent
may be withheld in the CITY'S sole discretion."
B. Administration of any subcontracts by the SOB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized tn accept the proposal of any subcontractor
for the PROJECT.
VII. BILLING PROCEDURE
A. Upon Release of Grant Funds by HUD fdr the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-
RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the
PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall
comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG Funds, on
a form provided by the CITY.
2. Any claim for advancement of CDI3G Funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet spe ific cash requirements for the PROJECT
and shall be disbursed by SUB-RECIPIENT frithin three (3) working days of receipt by
SUB-RECIPIENT.
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requeted has been performed and is in place and
to the best of SUB-RECIPIENT'S knowledge, information and belief that, the
quality of such work is in accordance with the contract and subcontracts, subject
to: (i) any evaluation of such work a a functioning PROJECT upon substantial
completion; (ii) the results of any su sequent tests pennitted by the subcontract;
and (iii) any defects or deficiencies ot readily apparent upon inspection of the
work; and
b. For final payment, that the work has been performed in a satisfactory
manner and in conformance with the Contract.
4. Processing of all requests for paymeth shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that fully
complies with federal labor standards, uniform relocation act or any other applicable
federal, state, or local statutes, rules or regulations.
4
5. SUB-RECIPIENT shall forward to thT CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable manner as
both parties shall determine; provided, however, that in no event shall such documents be
forwarded to the CITY later than twenty-one ) days after SUB-RECIPIENT'S receipt
of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, the CITY shall process such
claim and shall approve such claim for payment folldwing approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Sections IX and hereof, the CITY shall pay all required
payments against eligible project costs, as descrilled in Section II.B, incurred by SUB-
RECIPIENT under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, and A-122, as they relate
to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to the
CITY a quarterly progress report, by the 10th day f9llowing the end of the preceding quarter.
Other reporting requirements are specified in Exhibit °'B" attached hereto and made a part of this
Agreement.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, he CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial
breach of the Agreement, abandonment of the PROJECT or occurrence rendering impossible the
performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelanTd to SUB-RECIPIENT'S performing the
PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation
for a claim, submission by SUB-RECIPIENT of tncorrect or incomplete reports, or SUB-
RECIPIENT'S suspension of its pursuit of the PROJE'2T.
C. In the event the CITY elects to terminate this Agreement or to suspend payments, for any
reason stated hereinabove in paragraph A and B of this Section IX, it shall notify the SUB-
RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5)
working days in advance of any such action and establishing a time and a place for the SUB-
RECIPIENT to refute the alleged deficiency at a tirne prior to the CITY'S taking such action.
After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if
the alleged deficiency continues to exist, in the reasdnable opinion of the CITY, the CITY may
withhold payment of the Grant Funds until such tim(1 as the violation or breach is remedied. No
action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of
5
its liability to the CITY for any funds expended in violation of any of the terms of this
Agreement.
D. Unless terminated pursuant to the provisions of paragraph IX herein, this agreement shall
terminate on October 31, 2013.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, emplpyees, boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or any and all other
relief of liability arising out of or resulting from or through, or alleged to arise out of, any breach
of this agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB-
RECIPIENT; violation of any statutes, rules and re lations, directly or indirectly, by SUB-
RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of
SUB-RECIPIENT or of SUB-RECIPIENT'S officers, employees, agents or subcontractors. In
the event of any action against the CITY, its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of the CITY'S choosing. The provisions of this paragraph shall
survive any termination and/or expiration of this Agreeinent.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, Misuse or misapplication of funds received
from HUD unrelated to the PROJECT, or any violatipn of the statutes, rules and regulations of
HUD, directly or indirectly, the CITY and/or any of its agents or representatives, the CITY'S
liability to SUB-RECIPIENT shall be limited to any nds which have previously been provided
to SUB-RECIPIENT pursuant to this agreement. S -RECIPIENT hereby waives and releases
the CITY from any and all other liability pursuant to any such breach, misuse, misapplication or
violation of statutes, rules or regulations.
C. In the event HUD, or any other federal agency, makes any claim which would give rise to
invoking the remedy provisions, as set forth in para raphs A or B of this Section X, then the
CITY or SUB-RECIPIENT shall immediately notify t e other party, in writing, providing the full
details of the alleged violation. To the extent that any such matter is not subject to exclusive
federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights
arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT
shall be in the Circuit Court of Kane County, Illinois.
D. In addition to any other remedies available t.o the CITY, if the CITY has lost or been
prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement b SUB-RECIPIENT, the SUB-RECIPIENT
shall repay, upon demand by the CITY, such amoint of Grant Finds previously disbursed or
allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve within two
months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation
schedule for approval by the City's Community Development Staff. Failure to achieve these
deadlines may result in the loss or reduction of grant funds at the CITY'S discretion.
6
. .
Actions Date
1. Provide Emergency Shelter January 1, 2011-December 31, 2011
2. Provide Case Management January 1, 2011-December 31, 2011
3. Rental Reimbursement January 1, 2011-December 31, 2011
B. Total Number of Months Required for Project Completion 12 Months
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitute the entire Agreement between the parties
hereto. Any proposed change in this Agreement shal be submitted to the other party for prior
approval. No modifications, additions, deletions, or th like, to this Agreement shall be effective
unless and until such changes are executed, in writing,by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States Department of
Housing and Urban Development, with the rights and remedies of the parties hereto being in
accordance with any such agreements.
C. ASSIGNMENT - except as provided in Sectipn VI hereof, SUB-RECIPIENT shall not
assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any
Grant Funds or claims due or to become due hereundei[, without the written approval of the CITY
having first been obtained.
D. ATTORNEY'S OPINION - If requested, S -RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the cITY, that all steps necessary to adopt this
Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT,
and that SUB-RECIPIENT is in compliance with applicable local, state and federal statues, rules
and regulations for the purpose of complying with this Agreement.
E. HEADINGS -The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scop ct or intent of this Agreement, and should be
ignored in construing or interpreting this Agreement.
F. The terms of this agreement shall be sevet-able. In the event any of the terms or
provisions of this agreement are deemed to be void or Otherwise unenforceable for any reason, the
remainder of this agreement shall remain in full force trid effect.
G. This agreement shall not be construed to cre te a joint venture, partnership, employment
or other agency relationship between the parties heret .
7
IN WITNESS WHEREOF, the parties hereto have executed this Agree7nt on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
j 40,
BY: 4
Sear' . Stegall, City anage/
DATE: 0(1*,beA-- I a) a 0 I
ATTEST: &44/644.4(
Kimberly Dewis, City plerk
SUB-RECIPIENT: P.A.D.S. of Elgin, Inc.
Street, Elgi IlliHz)is, 60123
BY: • .0
Dennis Hewitt, Executive Director
P.A.D.S. of Elgin, Inc],
DATE: /o/ //
ATTESPr—Ct'''C
8
EXHIBIT A
SUB-RECIPIENT'S 2011-2012 CDBG AP'LICATION
9
. .
'-n
e-_
OF ELGIN, INC. oec,
i
&j, ic.90/0
Public Action to Deliver Shelter ,/
411P—AdIP
itt* .51
December 14,2010
Jennifer Fritz-Williams
Elgin Planning and Neighborhood Services Department, CD3G Program
150 Dexter Court
Elgin, IL 60120
Dear Ms. Fritz-Williams,
PADS of Elgin, Inc.is pleased to submit this application to the City of Elgin Community
Development Block Grant Program. This year we are requeSting a total of$50,000 to
support our emergency shelter.
We are very grateful for the support that the City of Elgin has given us in the past, and we
hope that the city will continue to commit to our program, aS we feel we have shown we
are the most cost effective and successful answer our community has to the problem of
homelessness. Despite economics troubles and an ever groWing poverty level PADS has
managed to reduce the number of chronically homeless clients from 53%to 28%over the
past 3 years and last year our successful placement rate for Clients was 73%, nearly 2.5
times the national average. However,the number of children in our shelter each night
continues to rise. In the first half of the 2010-2011 shelter season we have seen 150%
more children than we did in all of last year. It is because of the fact that a response to
homelessness is an ongoing need in our community that we ask you to continue to
support our program and the work that we do to fulfill our mission.
I have enclosed in this package our application which includes our most recent audit. If
you have any further question or would like to schedule a tour of our facility please
contact us at 847-608-9744. Thank you again for your consideration and your continued
commitment to breaking the cycle of homelessness in our community.
Sincerely
, 7------,
Brittany Mitchll
Special Projects Coordinator, PADS of Elgin, Inc.
1730 Berkley Street• Elgin,Illinois 60123 • Phone: 847.608 9744• Fax:847.608.9746
www.padsofelain.org• PADS of Elgin Inc.is a 501 (C)3 IR recognized organization
. .
�
PROPOSAL APPLICATION FOR CD8GFUN=|NG:
THE COMMUNITY DEVELOPMENT BLOCK GRNT(CDBG) / ^
ENTITLEMENT PROGRAM �L � �
�6:1, '
�5'
+� ~- � x��
FISCAL YEAR 2O11 '° ~� "�/
JUNE 1,IO11THROUGH MAY 31, ZDZ
�
�
of
PADS nso zoc
Organization Name:
' � | `'
Project Name:
Project Address: 1730 Berkley St. ozsin, IL 60123
Exec Director Name: Dennis Hewitt |
Address: 1730 Berkley St.
Elgin, IL 60123
Telephone#: 847'608-9744 Fax#: 847-608-9746
Email Address: dhh=witt@pausocezein.org Website : www.gwdaofczgio.org
Employer(|RS) |D#: 36-3e95063 DUNS#: 136471153
Contact Name: Brittany Mitchell Title: Special nrojepto Coordinator
soo
oo� ym«
ContactTe|ephone#: ' ' Fax#: 8147-608-9746
Contact Email: bm���u�zl��auoozezg�o�»qs Website(if applicable): gadsvzezgio.ors
PROJECT FUNDING REQUEST
CDBG Funds Requested $ so'o»» Funding Leverage from other Sources $ 45'434
Check the category,which describes the type of funding,requested:
-- Hous/ng F-- Pub|icFaci}ity Infrastructure
_L
Economic �-
E- Public Service Other
•
BRIEF PROJECT DESCRIPTION:
Please provide a one-sentence statement about your project—not your Organization.
The purpose of this project is to cover costs associated "lc: rent of a facility that
provides shelter to oigio ohomeleos men, women and children.
City of Elgin CDBG Application FY 2011 Application Page 15
. .
[] Slum or Blighted Area: the project is in a designated slum/blight area and the result of
this project addresses one or more of the conditions that qualified the area.
LJ Spot Blight: the project will prevent or eliminate specific conditions of blight or
physical decay outside a slum area. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to extent necessary to eliminate
conditions detrimental to public health and safety. Examples: historic preservation of a
public facility threatening public safety, demolition of a deteriorated, abandoned
building.
D. Project Category Echeck one]:
Fl
�� AcquishinnnfRwa/Pnoperty
[�
�� Disposition of Real Property
CI Public Facilities and Improvements (e.g., homeless shelter, water and sewer
facilities, flood and drainage improvements, fire protection
facilities/equipment, community, senior and health centers, parking, streets,
curbs, gutters and sidewalks, parks and playgrounds.)
[�
�� Privately-Owned Utilities
��
�� Public Service(i.e., a new service or an increase in the level of a service)
Fl
�� RelocationPaymentsandAss}goncetoDispbcedPersnns
LJ Removal of Architectural Barriers, Handicapped Accessibility
El
Hous/ngRehabiUtatknn
[�
�� Historic Preservation
�l
�� [ommercia| or Industrial Rehabilitation, including facade improvements and
correction of code violations.
[�
�� 3pecin/ EconomicDeve|opmentorasy|stancetomicro'enterprises.
•City of Elgin CDBG Application FY 2011 Application Page 21
' '
3. IMPACT ON APPLICABLE GOALS,NEEDS,AND OBJECTIVES
The Five-Year Consolidated Plan identifies both priority needs in the community and strategies to
address these needs. The need for your proposed project will be determined by identifying how the
project impacts upon the adopted Consolidated Plan Priority Needs.
.
Therefore, applications should provide a clear explanation of how the project impacts upon the adopted
Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear
description of the project with supporting data and methodology of how the project will meet the
Consolidated Plan Priority Needs.
Please identify the category arid activity applicable to your proposal, using that table as your guide:
Example:
/Public Services Activity: Youth Trnsporditinn
aHome|essnesa Ack/ityomerecocy su=lt=r' services and advocacy
a Infrastructure Activity
Affordable Housing Activity
a Public Facilities Activity
a Planning& Capacity Building Activity
The City ofElgin has identified ten strategic goals toreflect the City's ongoing curnmitmenttuthecnmmunity.
Greater consideration will be given to projects that provide a clear description of the project with
supporting data and methodology of how the project will meet the City's strategic goals.
Please identify ALL the categories applicable to your proposal:
a A Safe Community a Quality Housing
a Neighborhood Vitality 0 River as a Resource
a Economic Growth and Diversified Tax 0 Alive Downtown
Base 0 Financially Stable City Government
o Recreational, Leisure and Cultural 0 Customer Service
Opportunities for all Citizens a Diverse Management Staff
PROPOSED PROJECT ACCOMPLISHMENTS
Please briefly describe proposed accomp{ishment(o)|ffunding isavvardd
�Accon�p6�h/nen�� muxtbedesc�be� /� �enn� ofhouseho�� �ervec( served, bus/neoescreote�
housing units oeote'�jobs created orpub8cfboV/�esundertaken. Exo67
p/c: This program will serve 485
LMI individuals, this program will create 25 jobs, etc.)
I
PROPOSED ACCOMPLISHMENTS:
This program will serve approximately 450 individuals, and
� pzo,iue over 13'000
nights of safe shelter to homeless men, women and children.
Please answer the following questions: -
L-
450
A. VVhatisthe total etimotednumber ofpeconstobesenxedu'thisp��eo0
B. What is the total estimated number of LMI persons to be serVed by this project? 450
-
C. What is the anticipated percentage of LMI persons to be seryed by this project? 100v
City of Elgin CDBG Application FY 2011 Application Page 22
4. ACTIVITY DESCRIPTION:
Please answer the following questions in the space provided.
A. Provide a detailed description of the proposed activity including how the activity will address the
community need you have indicated. Identify whether the activity is new,ongoing, or expanded from
previous years.
In the proposed activity CDBG funds will be used to support the Douglas Hoeft Resource
Center, which houses the PADS of Elgin, Inc. emergency shelter. The shelter addresses
the consolidated plans priority of "homelessness" by providing a safe place to stay,
as well as showers, meals, clothing and hygiene products, and case management and advocacy
to the homeless in our community. PADS works diligently to provide these services in the
most effective and efficient ways possible. The activity is ongoing, as homelessness is
an ongoing need in our community. The PADS program has expanded from previous years
with the addition of the SOAR program, which helps qualified individuals apply for social
security and disability benefits, and the CHIP program, which is an intensive outpatient
program to treat substance abusing homeless individuals. The PADS program is the best
solution to the homeless need in Elgin with the best rate of success.
B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et
cetera). If designed to benefit persons of L/M income, describe the process you will use to identify
these persons and ensure that the activity meets this objective. (An LMI certification form is included
in the RFP Packet).
The program will benefit the homeless men, women and families of our community.
100% of persons being served by this program qualify as being of L/M income. This
information is verified by case managers at the time of intake into the PADS
homeless shelter.
C. Identify the accomplishments you intend to achieve with this activity. Provide an activity
timeframe/schedule (include start, completion dates,and other significant stages).
The accomplishments we intend to achieve include providing safe shelter and services
to approximately 450 individuals, over 13,000 safe nights of shelter, and serving
approximately 25,000 meals in the Douglas L Hoeft Resource Center during the 2010-
2011 fiscal year.
City of Elgin CDBG Application FY 2011 Application Page 23
. .
5. ORGANIZATIONAL CAPACITY
Please answer the following questions in the space provided.
A. Provide an overview of your organization including length of time lb existence.Attach a list of current
officers and board members with terms.
The PADS organization was founded in 1989 through a cooperation of many churches in
downtown Elgin. As it grew, PADS began operating out of the Salvation Army for several
years, eventually moving back to church basements, before opening our own permanent
facility in 2007. During this time PADS expanded our months of operation from a seasonal
basis, to year round, in order to better serve those who wOuld have no choice but to sleep
on the streets during the time the shelter was closed, as Well as maintain consistency in
case management programs.
B. Describe your organization's experience in successfully conducting this type of activity. Identify any
skills,current services, or special accomplishments that demonstrate your capacity for success.
The PADS program has been successfully providing shelter and services to Elgin for 21
years, beginning as a humble organization providing refuge from the cold, and becoming
an organization operating a year round permanent facility providing shelter, meals, case
management and advocacy to our over 400 yearly guests. Of special note is our rate of
successful placement for guests during the 2009-2010 shelter season. Our rate of 74% is
nearly 2.5 times the national average, combining this with the fact that since opening
our permanent facility in 2007 we have reduced our chronid homeless population from 53%
to 26%, these statistics clearly show the program's capacity for success.
C. Identify the person(s) responsible for program and financial man gement of the activity. Identify all
other persons involved in this activity noting whether these po itions are current or new, pending
this award.
The main individual responsible for the management of the activity is Executive Director
Dennis Hewitt. Mr. Hewitt has over 32 years of experience as a business executive and has
been the director of PADS since 2003. He was the district administrator and then state
coordinator of little league baseball for for 16 years, as well as a a member of the steering
committee for the Kane County Continuum of Care, member of the United Way of Elgin Family
Matters Council, and the Cook County 16th District Court Family Advisory Council. In 2009
he also received the Maureen Withers Award for Outstanding Contributions in the Field of Mental
Health. He is uniquely qualified as both a veteran of the business world and of social service
to ensure the responsible administration of these funds. Other persons involved in this
activity include Doris Kemph, who has been the administrative assistant of PADS for 7 years.
Ms. Kemph will be responsible for gathering statistics ard demographics for the program and
currently reports to HUD, City of Elgin, Hanover Township, United Way of Elgin, and FEMA.
City of Elgin CDBG Application FY 2011 Application Page 24
D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these
partners.
PADS of Elgin partners with a large number of other social service agencies in order to
ensure the most comprehensive level of services for our guests in need. Those partner agencies
include the Ecker Center for Mental Health, the Community Crisis Center, the Renz Center,
Greater Elgin Family Care Center. These agencies send counselors and service providers to
the Hoeft Resource Center, as well as see PADS clients in their own facilities, as part of
the PADS case management program. PADS also partners with the Department of Corrections to
provide qualifying individuals with a place to stay after being paroled where they can
easily be monitored by parole agents and stay compliant with the terms of their release.
E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely
cost effective manner within the proposed program year.
The demonstrated history of the PADS program is proof that if funding is provided
to help keep the resource center operational, that the services can feasibly be
provided. PADS has provided shelter and services for the past 21 years, 3 of those
on a full year schedule at our facility. Additionally PADS works hard to ensure
that services are provided in the most timely and cost effective manner possible
by coordinating with other agencies to cooperate and reduce duplication of services
to our shared clients, and by harnessing the power of in kind donations from our
supporters.
F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
The PADS program would find it extremely difficult to operate without full funding from the
City of Elgin CDBG program. Rent for our facility is the most fundamental expense
associated with the services that we provide. PADS receives yearly support from Kane
County, Elgin Township, Hanover Township, Elgin United Way, the State of Illinois.
federal and private funders, and countless individual donors. However, the vast majority
of our clients were residents of the City of Elgin prior to becoming homeless and because
of this we sincerely hope that the City of Elgin will support the services that we provide
to the homeless members of the community.
City of Elgin CDBG Application FY 2011 Application Page 25
' ' |
6. FINANCIAL �
The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of
funding necessary to run a program after all other funding sOuoeu have been identified, thus
leveraging is very important in the application process.
ACTIVITY BUDGET
Please answer the following questions in the space provided. you may reference and attach an
additional page if necessary.
A. Complete the Budget Summary chart. More detailed budgets may be attached (and are strongly
recommended)in support of the proposal.
8. Identify sources of leveraged funding for this activity. Include tte status of these funds(i.e. c9sh on
hand, grants received, planned fund-raising, etc.). Attach copies of funding commitment letters or
other evidence of funding support.
C. Leverage—Consideration will be given to the amount of non-CDBG funds committed to the proiect.
BUDGET SUMMARY |
�
L� |
Category Breakdown CDBG Leveraged Funds ="uroeof Total Funds
Leveraged Funds
Personnel*
Contractual Services
(Specify)
Rent&Utilities
$50,000 $45.434 soleasios $95,434
Communications
Travel ] '
Other Specify:
Total CDBGRequest $50,000
Total Other Funds -
Grand Tote!
| , 95'434
*NOTE: Please complete Budget Detail Chart on page 26 if personnel costs are included in your proposal.
City of Elgin CDBG Application FY 201 1 ApplicationPoge26
BUDGET DETAIL
This section provides back-up for each line item shown in the Budget Summary Chart. Please make certain this
detailed breakdown is consistent with the Program Budget.Round up to the nearest hundred.
Please note: A job description for each person must be provided.
A Note about the Staff/Salary Breakdown: Please show all proposed staff positions funded with CDBG funds
that relate to the proposed activity. If multiple staff members have the same position/title, list separately(For
example: Counselor 1, Counselor 2). Use an additional sheet if necessary. You must submit job descriptions
with your application for each position title identified below.
Is this a
Annual Total %Time Spent on _ Total Position
Position current or Annual Fringe Annual x this CDBG Cost Requested
Title proposed Salary Benefits Salary Project/Program from CDBG
position?
.Exam le...:....:_,_. • - _ _
_-.- _:- .- ..-_. .-Current:- �= 2SDOf1:`-`�;�-, .S-ODa:•=_<,, 300017-':=->:x-s.; .: ;�._.�0�6:::_;�:=_�:=:.:.,_,__.:,:,��<:Y.__-.1;__D
e- •
�nibn -
x =
x =
x =
x =
x
x =
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
City of Elgin CDBG Application FY 2011 Application Page 27
A. THRESHOLD CERTIFICATION
in order for your application to be accepted, in addition to the application itself, your organization must
submit the following items to the Office of Housing and Community Development no later than 5:00 PM on
DECEMEBER 15,2010.
El An original application with all questions completed along with one copy that is 3-hole punched and
clipped [not bound] of the completed application. (Only the original must include the requested support
documents such as the articles of incorporation and the current list of your Board of Directors.)
0 The following attachments/certifications:(if you have not submitted an application in the last two years
OR if the information has changed)
0 Articles of Incorporation
'd! Current List of Board of Directors
Certified Organization Audit/Financial Statements of most recent year
a. Copy of OMB A-133 Audit (Required if $300,000 in aggregate Federal funds
expended),or
b. Financial statements audited by a CPA(only if not qualified for A-133),or
c. Profit and Loss Statement for most recently completed fiscal year and General
Ledger printout(only first time applicants or those who do not meet above criteria
may submit)
❑ IRS 501(c)(3)Designation Letter(Pending letters will not be accepted)
f Current Fiscal Year Agency Budget, including all funding sources
❑ Job Descriptions per budget detail.
43 An Executed Statement of Applicant Form.
An Executed Signature Authorization Form.
Conflict of Interest Disclosure Form.
here firm at this •acket c.5 ain all materials required.
1
Signature and Printed Name
Authorized Signer
City of Elgin CDBG Application FY 2011 Application Page 28
. .
B.STATEMENT OF APPLICANT
The undersigned acknowledges the following:
1. That, to the best of its knowledge and belief, all factual information provided is true and correct and all
estimates are reasonable.
2. That no revised proposals/applications may be made in connection with this application once the deadline for
applications has passed.
3. That the City of Elgin may request or require changes in the information submitted, and may substitute its
own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in
required interview for project assessment and cooperatively assist in the review process.
4. That, if the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right
to reduce and/or cancel the allocation if federal entitlements are cancelled,reduced, or rescinded.
5. The City of Elgin reserves the right not to fund any submittals received.
6. By submission of this application,the organization agrees to abide by the federal regulations applicable to this
program,
7. That, if the project(s) is funded, the organization agrees to abide by the City's locally established policies and
guidelines
8. That past program and financial performance will be considered in reviewing this application.
(
9. That services are to be provided at no cost to citizens during the grant period. All program income (i.e:fees,
repayments,foreclosures,etc.) must be remitted to the City.
10. That, if the project(s) is funded,the City or a designated agency may conduct an accounting system inspection
to review internal controls, including procurement and uniform administrative procedures, prior to issuance
of payments for projected expenditures.
11. That, if project(s) is funded,the City will perform an environmental review prior to the obligation of funds.
12. That, if a project is funded, a written agreement that includes a statement of work, records retention and
reporting, program income procedures, local and federal requirements, circumstances that would trigger
grant suspensions and terminations, and reversions of assets would be required between the organization and
the City.
13. That a project's funding does not guarantee its continuation in subsequent action plans.
14. Provide written signatory authority from the organization's governing body indicating who can execute
contracts and amendments on its behalf.
Statement of Applicant continued on following page.
City of Elgin CDBG Application FY 201 } Application Page 29
15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Items of concern would include staff
members serving on the Board of Directors, staff members' families serving on the Board of Directors, and
other matters that may give the appearance of a conflict of interest.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to$10,000 or imprisonment for
a period not to exceed five years, or both, shall be the penalty for willful misrepresentation and
the making of false,fictitious statements,knowing same to be false.
By ' nature below,the applicant acknowledges the above in its name on this / 3 fC day of
(„y• ,2010.
P )TJScc I xis
Name of Organizaon
By:
i �
(Signature)
4
Qc ‘. ,�q.c.1ir
(Title)
City of Elgin CDBG Application FY 2011 Application Page 30
. . ^
C. SIGNATURE AUTHORIZATION FORM
�
�
The Board of Directors of q^\�i�\ O` ��u ' //X^ . does hereby resolve that on
(Date), the Board reviewed the Application for Community Development Block
Grant Funds to be submi-tted to the City of Elgin Community Development Department for funding
consideration for the fiscal year 2011 and in a proper motion and vote approved this application for
submission.
The Board further certifies that the organization making this application has complied with all applicable laws
and regulations pertaining to the application and is a non-profit organization, tax-exempt and incorporated in
the State of Massachusetts.
OL2 � \�� (Name of organization requesting CDBG funds) hereby proposes to
provide the service's-or project identified in the Scope of Services in accordance with this application for
Community Development Block Grant Funds. If this application is approved and this organization receives
CDBG funding from the City of Elgin, this organization agrees to adhere to all relevant Federal, State and local
regulations and other assurances as required by the City. Furthermore, as the duly authorized representative
of the organization, I certify that the organization is fully capable of fulfilling its obligation under this
application as stated herein.
I further certify that this application and the information contained herein are true, correct and complete.
I also authorize the following person(s)to have signatory authority regarding this grant:
p `L '
L�_JTl/ }-C -Cg~q/
Name Title � ' ^ ' � . ' ,
Name Title
President/Board ofDirectors*.rother authorized person)
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18' Section 1001' provides that a fine of up lo $10,000or irnprisonrneni �
| for a period not to exceed five years, or both, shall be the penalty for willful
misrepresentation and the making of false, fictitious statements, knowing some to be
false.
_______ _—
City of Elgin CDBG Application FY 201 C instructions Page 27
Conflict of Interest
The standards in OMB Circular A-110, Subpart C, provide that no employ-e, officer, or agent shall participate in
the selection, award, or administration of a contract supported by Feder.' funds if a real or apparent conflict of
interest would be involved.Such a conflict would arise when an employee,officer, or agent,any member of his or
her immediate family, his or her partner, or an organization which emsloys or is about to employ any of the
parties indicated herein,has a financial or other interest in the firm selectee for an award.
The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR '2.356 provide that no person who is an
employee, agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that
are receiving CDBG or HOME funds and (1) who exercises or has exercis-d any functions or responsibilities with
respect to activities assisted with CDBG funds; or (2) who is in a positi•n to participate in a decision-making
process or gain inside information with regard to these activities, may oetain a financial interest from a CDBG-
assisted or HOME-assisted activity, or have any interest in any contract, subcontract, or agreement with respect
thereto, or the proceeds thereunder, either for themselves or those with horn they have family or business ties,
during their tenure or for one (1)year thereafter.
A disclosure of the nature of any perceived or actual conflict must be math prior to the execution of agreements
utilizing CDBG or HOME.
IF NO CONFLICT EXISTS,COMPLETE THE FOLLOWING:
I certify that no conflict of interest exists between the City of Elgin and (name of organization)
PADS of Elgin, Inc.
I certify that no conflict of interest exists between the subcontract.rs of and (name of organization)
IF A POTENTIAL CONFLICT EXISTS,COMPLETE THE FOLLOWING:
I certify that a potential conflict of interest may exist between the City of Elgin and(name of organization)
I certify that a potential conflict of interest may exist between (na e of subcontractor)
and(name of organization)
Describe the nature of the conflict of interest below. Identify the individu:1,employment and the conflict or
potential conflict,and their affiliation with your organization.
gKi '
roNr
Signature of Authorized Agency Official Date
Dennis Hewitt, Executive Director
Typed Name and Title
City of Elgin CDBG Application FY 2010 Instructions Paae 27
COMMERCIAL BUILDING SUBLEASE
CM'
THIS LEASE AGREEMENT executed this Iti day of '-4/-tx-Ai 2007,
by and between P.A,D.S. OF ELGIN, INC., an Illinois not-for-profit corporatin (hereinafter
referred to as "Lessor") and Wayside Cross Ministries an Illinois not-for-profit corporation
(hereinafter referred to as "Lessee"). Berkley Court Properties, L.L.C. will hereinafter be
referred to as"owner".
WITNESSETH:
Article 1. PREMISES. Lessor, for and in consideration of the covenants and agreements
hereinafter mentioned to be kept and performed by Lessee, hereby leases to Lessee a portion of
the real estate commonly known as 1730 Berkley Court, Elgin, Illinois, and legally described in
Exhibit "A"attached hereto and made a part hereof together with the benefit of all easements
appurtenant thereto ("Building"). That portion of the Building being leased hereunder is
identified as two offices in Unit A (Director's office and shared office) and shared smoking area;
Unit B (minus one storage room) and shared conference room, computer networking, laundry
and shower rooms; this is approximately thirty percent(30%) of the Building, a depiction of
which is attached hereto as Exhibit B which shall hereinafter be referred to as the "Leased
Premises."
Article 2. TER. !.
2.1 The original term of the Lease shall be for five (5)years
2.2 Lessee shall have the right to request an extension of this Lease for two (2)
additional periods of five (5) lease years, provided it gives written notice thereof to Lessor at
least six (6) months prior to the inception of each such additional period. Such extensions
shall be dependent upon concurrence of Lessor and shall be exercisable only if Lessee is in
good standing and all rents payable hereunder have been paid in full up to the date that the
notice of extension is given.
Article 3. BASE RENT.
3.1 Lessee agrees to pay $2,743 to Lessor (45% of Lessor's rent], as rent covering
shared space in Units A&B of the Leased Premises for 2007. During a term of
five (5) years, rent is payable monthly on the first day of each month. The base
rent shall be increased on January 1 of each year by three percent (3%)per
annum during any additional lease years:
MONTHLY RENTAL PATE
2007 (6 months) $2743
2008 $2825
2009 $2910
2010 $2997
2011 $3087
2012 (6 months) $3180
3.2 Lessee agrees to pay $583 to Lessor (60%of Lessor's rent], as rent covering
shared space in Unit C of the Leased Premises for 2007. During a term of five
(5)years, rent is payable monthly on the first day of each month. The base rent
shall be increased on January 1 of each year to the rates listed below:
MO. RENTAL RATE (unit C) UNIT C TOTAL A, B & C
2007 ($5sf) (6 months) $583 $3326
2008 ($5.50sf) $641 $3465
2009 ($6sf) $700 $3610
2010 ($6.50sf) $758 $3755
2011 ($7sf) $816 $3903
2012 (S7sf) (6 months) $816 $3996
7/11/2007 Pagel
Lessor, as rent for the Leased Premises for the term •ften (10) years and one
month (Units A&B) and for the term of nine (9) year- and seven and one-half
(7.5) months (Unit C) the total sum of Nine Hundred Seventy Three Thousand
Seven Hundred Seventy and 75/100 dollars ($973,7 0.75) payable monthly on
the first day of each month as follows in Column C:
RENTAL TOTALS COLUMN 1 COLUMN 2 COLUMN 3
Units A&B(10,600 sf) Unit C(2332 sf) Units A-C(12,932 sf)
Monthly 04/15/07-
Term Monthly Annual 12/31/07 •nnual Monthly Annual
12/01/06 to 12/31/06 $6,095.00 $ 6,095.00 $ 0.00 0.00 $6,095.00 $ 6,095.00
01/01/07 to 12/31/07 6,095.00 73,140,00,sic 2i1,544 911)- 7,282.50 -7756-1-4a 1044 80,422.50
01101/08 to 12/31108 6,277.85 75,334.20 1,000.13 12,001.56 7,277.98 87,335.76
01/01/09 to 12131/09 6,466.19 77,594.23 1,030.13 12,361.61 7,496.32 89,955.83
01/01/10 to 12/31/10 6,660.17 79,922.05 1,061.04 12,732.46 7,721.21pW 92,654.51
01/01/11 to 12/31/11 6,859.98 82,319.71 1,092.87 13,114.43 7,952.85 95,434.14
01/01/12 to 12/31112 7,065.78 84,789.31 1,125.66 13,507.86 8,191.43 98,297.17
01/01/13 to 12/31113 7,277.75 87,332.98 1,159.42 13,913.10 8,437.17 101,246.08
01/01/14 to 12/31/14 7,496,08 89,952.97 1,194.21 14,330.49 8,690.29 104,283.46
01/01/15tol2/31/15 7,720.96 92,651.56 1,230.03 14,760.40 8,951.00 107,411.97
01/01/16to12/31/16 7,952.59 95,431.11 1,266.93 15,203.22 9,219.53 110,634.33
TOTAL $844,563.13 129,207.62 $973,770.75
(d) Article 41 the first sentence is aended to say:
To secure the faithful performance by ;ssee of all of the
covenants, conditions and agreements in this lease, Lessee shall deposit with
Lessor the sum of Twelve Thousand One Hundred inety Dollars ($12,190) for
Units A&B and the sum of One Thousand Nine Hun•red Forty Two Dollars
($1,942) for Unit C.
*AMENDMENT 2
(Article 4.1) the second paragraph is . i ended to say:
For the overnight occupancy of homele-s persons and related
sanitary facilities and office space, storage space an. related social services
including, but not limited to those described on the Exhibit D.
dja\rer\berkley.pads.lease.amd2 -2-
P.A.D.S. OF ELGIN, INC. - BOARD OF DIRECTORS
NAME ADDRESS & HOME WORK F AX/EMAIL
TELEPHONE TELEPHONE/CELL ADDRESS
Susan Angell-Case 202 Atwell Street Cell— 847-452-8831 312-592-2229
Realtor® Elgin, IL. 60124
Baird & Warner
Secretary(W/05)
Ron Barkby 37W240 Olwin Drive Cell— 847-812-0466 RBARKBY0),comcast.net
Consultant Elgin,IL. 60124
President(10/05) 847-742-3138
Charles Falls 18 Villa Street Work- 847-931-5800 847-931-5801
President Elgin, IL. 60120 cfallsademicooper.com
Demi & Cooper
Advertising(11/07)
Dan Fox 890 Douglas Cell—847-217-5650 nigelfoxxgaol.com
Consultant Elgin, IL. 60120
Fox & Waters 847-695-8706
Leader Training (10/05)
Doug Kramp 31 S. Union krampdc@yahoo.com
Scientist/Engineer Elgin, IL. 60123
Retired 847-741-4903
Vice President (10/05)
Joyce Lueth 165 S. Randall Road Work— 847-622-8800 jluethriZfirstcombank.com
Vice President Elgin, IL. 60123 Cell— 847-337-4585
First Community Bank 847-658-4528
Treasurer(6/08)
Clemon McCullough 507 N. Liberty Street 847-695-7757 onerevclem(d)live com
Second Baptist Church Elgin, IL. 60120
(4/10)
847-346-7757
Emi Morales Salzar 559 Columbia Cell — 847-452-2865 nmoralela.,vahoo.com
Attorney (8/09) Elgin, IL. 60120
Sue Moylan(10/05) 1879 Banks Drive suebill1965(1.4sbcg1obal.net
Elgin, IL. 60123
847-888-0056
Debbie McGuire 1025 N. So. Elgin Blvd Work— 847-695-0484 x321 darn129540'raol.com
Ecker Center So. Elgin, IL. 60177 Cell— 847-533-1954 (home)
)0/10 847-531-5990
10/25/10
P.A.D.S. of Elgin Inc. 2010-2011 Operations Budget
2010-ii
INCOME
Liatmlatn
Parking Messiah 4,500
Dinner Dance 62,000
Spring Fundraiser 2,500
Summer Fundraiser 2,500
Thomas 10,000
Total Fund Raisers 81,500
Contribution Income
Individual Contributions 34,000
Business/Corporations 17,000
Churches 27,000
Organizations 2,200
Other Income 4,620
Interest Income 4,500
Memorials 350
•
0th Contrib.(Fndtns/Trsts) (GVF) 1,800
Sub-Lease Income(Wayside) 40,950
Total Contribution Income 132,420
Grants
DCEO 10,000
•
CDBG Kane Co 40,000
Elgin Township 20,000
City of Elgin 24,930
United Way of Elgln 40,000
Other(gov10
DHS 37,475
FEMA 12,400
Hanover Township 15,000
ECC Work Study 6,500
Elgin CDBG 50,000
Total Grants 256,305
TOTAL INCOME 470,225
•
1 12
P.A.D.S. of Elgin Inc. 2010-2011 Operations Budget
EXPENSES
5000 •Shelter Services
5101•Auto Transportation expense 1,000.00
5102 •Client Assistance
5102.01 •Misc Medical 1,500.00
5102.02•Transportation 7,000.00
5109 •Program Supplies
5109.1.0*Site Supplies 9,000.00
5112 Site Maintenance 4,000.00
5109.12 •DHS Check Off 0.00
5109.1.3• DCEO 0.00
6000 •Management& General
6105• Telephone expenses/Utilities 18000.00
6100 •Advertising expenses 600.00
6101• Bank Fees 120.00
6102• Equipment Rental+ Purchases 2,500.00
6103•Salary&Wages 246,900.00
6119-1 Employee Health Benefits 18,000.00
6106• Dues and Subscriptions 1,000.00
6108• Office Expense 725.00
6109-Outside Services 3,300.00
6110•Accounting/Bookkeeping Svc 17,000.00
611.1• Rent 95,000.00
6114• Meetings&Meals 450.00
6115•Printing and Reproduction 500.00
6116W Donations 500.00
6117• Education&Seminars 1,500.00
6118• Postage and Delivery 1,200.00
611.3.Miscellaneous 120.00
6119-2 Other Insurance Expense 14,000.00
7000 •Special Events
7000,05-Auction Expenses 16,000.00
7000.02 •Outside Services 8,500.00
7000.04•Food Expenses 500.00
7000.09•Garage Sale Expenses 0.00
7000,10-Spring Fundraiser 310.00
7113,10•Thomas the Train 1,000.00
TOTAL EXPENSES $ 470,225
212
P.A.D.S. OF ELGIN, INC.
{a non-profit corporation)
AUDITED FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2009
if CONTENTS
PAGE
Basic Financial Statements
Independent Auditors' Report 1
i -
Statements of Financial Position 2
Statements of Activities 3
Statements of Cash Flows 4
Statements of Functional Expenses 5
Notes to Financial Statements 6 - 11
/004tpie,17,MuEuEI & C., LLP
MUELLER. CONSULTING, LLC:
2230 Point Blvd., Suite 700 • Elgin, Illinois 60123
847.888.8600 Fax:847.888.0635 www.MuellerCPA.com
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
P.A.D.S. of Elgin, Inc.
Elgin, Illinois
We have audited the accompanying statement of financial position of P.A.D.S. of Elgin,
Inc.(a nonprofit organization) as of June 30, 2009, and the related statements of activities,
cash flows, and functional expenses for the year ended June 30, 2009. These financial
statements are the responsibility of P.A.D.S. of Elgin, Inc.'s management. Our
responsibility is to express an opinion on these financial statements based on our audit.
The financial statements of P.A.D.S. of Elgin, Inc. for the year ended June 30, 2008 were
audited by other auditors whose report, dated October 6, 2008, expressed an unqualified
opinion on those statements.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the 2009 financial statements referred to above present fairly, in all material
respects, the financial position of P.A.D.S. of Elgin, Inc. as of June 30, 2009, and the
changes in its net assets and its cash flows for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
4,
LLP
Elgin, Illinois
October 16, 2009
-1-
Certified Public Accountants■Management Consultants
Offices in Elgin,St Charles,Oakbrook Terrace,and Chicago
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF FINANCIAL POSITION
JUNE 30, 2009 AND 2008
ASSETS
2009 2008
Current assets:
Cash and cash equivalents $ 249,498 303,667
Certificate of deposit 76,051 -
Accounts receivable - 10,483
Pledges receivable 35,344 -
Prepaid insurance 4,252 3,579
Total current assets 365,145 317,729
Property and equipment:
Site development - 62,061
Automobiles 19,370 19,370
Equipment •
19,518 19,518
Leasehold improvements 489,372 489,372
528,260 590,321
Less accumulated depreciation and amortization (122,843) (121,849)
405,417 468,472
Other assets -
Security deposit 14,132 14,132
$ 784,694 800,333
The accompanying notes are an integral part of the financial statements
-2-
LIABILITIES AND NET ASSETS
2009 2008
Current liabilities:
Accounts payable 650
Accrued expenses 10,160 9,092
Deferred revenue 3,466
Total current liabilities 10,160 13,208
Noncurrent liabilities -
Security deposit 6,752 6,752
•
Net assets:
Unrestricted:
Board designated assets 93,504 88,965
Undesignated 638,934 681,408
732,438 770,373
Temporarily restricted 35,344 10,000
767,782 780,373
$ 784,694 800,333
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF ACTIVITIES
YEARS ENDED JUNE 30, 2009 AND 2008
2009
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
Revenues:
Grants-government $ 224,698 35,344 260,042
United Way allocation 25,000 - 25,000
Interest income 4,892 - 4,892
Rental income 42,248 - 42,248
Miscellaneous income 307 - 307
Net assets released from restrictions -
satisfaction of program restrictions 10,000 (10,000) - -
Total revenue 307,145 25,344 332,489
Public support:
Contributions 88,252 - 88,252
Contributions- capital campaign - - -
In-kind donations 43,065 - 43,065
Special events (net of expenses of $29,857 in
2009 and $24,123 in 2008) 52,179 - 52,179
Total public support 183,496 - 183,496
Total revenue and public support 490,641 25,344 515,985
Expenses:
Program services 389,779 - 389,779
Management and general 97,894 - 97,894
Fundraising 40,903 - 40,903
Total expenses 528,576 - 528,576
Change in net assets (37,935) 25,344 (12,591)
Net assets, beginning of year 770,373 10,000 780,373
Net assets, end of year $ 732,438 35,344 767,782
The accompanying notes are an integral part of the financial statements
-3-
•
2008
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
299,335 299,335
13,000 - 13,000
6,956 6,222 13,178
40,612 - 40,612
607,893 (607,893)
668,461 (302,336) 366,125
119,601 - 119,601
7,800 7,800
39,804 - 39,804
81,837 - 81 ,837
241,242 7,800 249,042
909,703 (294,536) 615,167
387,405 - 387,405
159,200 - 159,200
41,962 - 41,962
588,567 - 588,567
321,136 (294,536) 26,600
449,237 304,536 753,773
770,373 10,000 780,373
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF CASH FLOWS
YEARS ENDED JUNE 30, 2009 AND 2008
2009 2008
Cash provided by (applied to) operating activities:
Change in net assets $ (12,591) 28'800
Adjustments to reconcile change in net assets to net
cash provided by (applied to) operating activities:
Depreciation and amortization 63.055 135,913
Changes in:
Accounts receivable 10'483 (10'483)
Pledges receivable (35,344) 82'500
Prepaid insurance (673) 1,164
Accounts payable (650) (219'767)
Accrued expenses 1'068
Deferred revenue (3'466) 3,466
Security deposit ' 100
• 21,882 19'483
Cash applied to investing activities:
Purchase of certificate of deposit <76,091> '
Purchases of property and equipment (112'206)
(76'051) (112'206)
Cash provided by (applied to) financing activities:
Proceeds from line of credit ' 150'000
Repayments on line of credit (300'000)
- (150'000)
Net decrease in cash {54'169} (242,713)
Cash and cash equivalents, beginning of year 303'667 546'380
Cash and cash equivalents, end of year $ 249'498 303'607
Other cash flow information -
Interest paid
The accompanying notes are an integral part of the financial statements
-4-
_____
P.AJD.S. OFELGIN, INC.
STATEMENTS OF FUNCTIONAL EXPENSS
YEARS ENDED JUNE 3O' 2003AND 2n0O
| 2009
MANAGEMENT
PROGRAM Amo
]
SERVICES GENERAL FUNDRAISING TOTAL
Salaries, wages and other compensation $ 149,524 50,574 19'780 219'888
Employee benefits 6'963 738 10'550
Payroll taxes 11,429 1,513 76'808
�
Total salaries and related expenses 167.916 5r'2DS 22'041 247,246
Advertising 747 - - 747
Bank fees 581 - 581
Donations 695 � ' - 695
Equipment rental 752 [ '253 501 2,506
General insurance 6'570 1'842 - 8,212
In-kind expense 43.065 - - 43,065
-Interest expense ' - - -
�oenuevand oubauhptiono -� 55q - 550 •
kAewdngaand emp�yeooducabnnexpense ' 825 206 1,031
Office supplies 986 329 329 1,644
Payroll processing fees ' 959 - 959
Postage and shipping 1,041 625 416 2,082
Printing and reproduction 1,046 - - 1'046
Professional fees - 1 '582 5'826 22.408
Program supplies 24,133 - - 24,133
Rent expense 70'818 8'865 8,865 88.646
Storage expense ' ' - -
Utilities 11'604 1,458 1'458 14'580
Transportation expense 5,390 - 5'390
'L
334.921 eo'358 39'642 465'521
Depreciation and amortization 54,858 [6,936 1,261 63/055
Total expenses $ 389,779 9+7'894 40'903 528'576
The accompanying notes are an integrapart of the financial statements
'^'
2008
MANAGEMENT
PROGRAM AND
SERVICES GENERAL FUNDRAISING TOTAL
140,351 48,048 17,403 205,802
6,147 2,532 608 9,287
11,086 3,795 1,375 16,256
157,584 54,375 19,386 231,345
-
556 - 556
681 - - 681
737 1,230 492 2,459
11,875 2,969 - 14,844
39,804 - - 39,804
18,066 - 18,066
675 - 675
-
1,750 438 2,188
781 781 390 1,952
1,777 - 1,777
645 644 322 1,611
40 - - 40
- 16,811 5,866 22,677
20,005 - - 20,005
36,906 39,326 9,832 86,064
557 446 112 1,115
8,736 6,916 2,548 18,200
6,661 - - - 6,661
285,012 146,322 39,386 470,720
102,393 12,878 2,576 117,847
387,405 159,200 41,962 588,567
' '
P.A.D.S. OF ELGIN, INC.
��
NOTES TOBNAN[IAL STATEMENTS
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES
P.A.D.S. of Elgin, Inc., is an Illinois non-profit organization, which operates an overnight
homeless shelter. A summary of the significant ntiioioa of the Organization is
presented below to assist the reader in evaluating the financistatements.
Support and Expenses
Contributions received and unconditional promises to give are measured at their fair values
arid are reported as increases in net assets. The organization reports gifts of cash and
other assets as restricted support if they are received with domor stipulations that limit the
use of the donated assets, or if they are designated as ouppprt for future periods. When a
donor restriction expires, that is, when a stipulated time restriction ends or purpose
' restriction is uuuonmpUuhod, temporarily restricted net assets are reclassified to unrestricted
net assets and reported in the statement of activity as net assts released from
restrictions. Donor-restricted contributions whose restrictions are met in the same
reporting period are reported as unrestricted support.
The organization reports gifts of goods and equipment as unretricted support unless
,
explicit donor stipulations specify how the donated assets mut be used. Giftyoflpng'
long-
lived assets with explicit restrictions that specify how the assets are to be used and gifts
of cash or other assets that must be used to acquire long-lived assets are reported as
restricted support. Absent explicit donor stipulations about hlong those long-lived
assets must be maintained, the organization reports expirationof donor restrictions when
the donated or acquired long-lived assets are placed in service.
|
Expenses are recorded when incurred in accordance with the accrual basis of accounting.
Donated Services
A substantial number of volunteers have donated services to l' A.D.S.'s program services
andfund'raioinQuarnpaignodurinQtheyaor| hovxever' thesedomatedsmn/\omuarenot
reflected in the financial statements since the services do not require specialized skills as
defined by generally accepted accounting standards.
Materials and other assets received as donations are recorded nd reflected in the
accompanying financial statements at their estimated fair value at the date of receipt.
-6-
I
^
------ -- ' `
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 1 SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Investments
Investments consist of certificates of deposits and are carried at market value, which
approximates cost.
Pledges and Accounts Receivable
The Organization carries its grants and accounts receivable at the outstanding principal
balance adjusted for any allowance for doubtful accounts. The allowance for doubtful
accounts is estimated based on the Organization's historical bad debt experience, the aging
of the receivables and based on management's judgment. Accounts deemed uncollectible
are charged to the allowance for doubtful accounts. No allowance for doubtful accounts
was deemed necessary at June 30, 2009 and 2008.
Property and Equipment
Property and equipment is stated at cost or if donated, at the approximate fair market
value at date of donation. Depreciation is computed over the estimated useful life of the
assets using the straight-line method, ranging from 3 to 9.5 years. Major additions are
capitalized while replacements, maintenance and repairs, which do not improve or extend
the lives of the respective assets, are expensed currently.
Cash and Cash Equivalents
For the purposes of the statements of cash flows, the Organization considers all highly
liquid instruments with an original maturity of three months or less to be cash equivalents.
Accordingly, the certificate of deposit is not considered cash equivalents.
Designated Fund Balances
Designated net assets represent amounts that have been designated for specific purposes
by the Organizations Board of Directors.
Financial Statement Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements and reported amounts of revenues and expenses
during the reporting period. Actual results could differ from those estimates.
-7-
. .
P.A.D.S. OF ELGIN, INC.
NC]TE8T�� FINANCIAL STATEMENTS
(CONTINUED)
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES. CONTINUEL
Concentration of Credit Risk
The Organization maintains its cash in bank deposits which, at times, may exceed federally
insured limits. The Organization believes it is not exposed to any significant credit risk on
cash.
NOTE 2 - PLEDGES RECEIVABLE
Pledges receivable are expected to be collected within the nextyoar and are included in
temporarily restricted net assets.
NOTE 3 - FUNCTIONAL EXPENSES
The costs of providing the various programs and other activitiehave been summarized on
a functional basis. Accordingly, certain costs have been aUooeted among the programs
and supporting services benefited.
NOTE 4 - TEMPORARILY RESTRICTED NET ASSETS
Temporarily restricted not assets at June 30, 2009 and 2008 consisted of the following:
2009 2O( D
Hanover Township $ 11'250 '
United Way of Fox Valley 14'094 '
CDBG Kane 10j000 10.0OO
$_ 36.344 10.900
NOTE 5 - TAX STATUS
P.A.D.S. is exempt from income taxes under Section 601{c}(3) of the Internal Revenue
Code.
-8-
' -- .
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 6 - LOAN PAYABLE
P.A.D.S' entered into a non-secured loan agreement with the City of Elgin in April 2007 for
$300'000. The bank issued $150,000 of the loan to P.A.D.S. during the year ended June
30, 2007' No interest was to accrue on the unpaid balance prior to the maturity date of
May 31, 2009; however the loan was subject to a 9% rate of interest on any unpaid
balance that existed after the maturity date.
The loan was recorded at the present value of the estimated future cash payments. The
discounts on those amounts were computed using the 9% rate of interest that the loan
was subject to after the maturity date. Amortization of the discount was included in
interest expense. P.A.D.S. paid the entire loan during the year ended June 30, 2003'
( NOTE 7 - BUILDING LEASE
During December 2006 the Organization entered into an operating lease for its office and
housing space. The lease required initial monthly rental payments of $6,21 2 with yearly
increases beginning January 1, 2008. Dur/ngApri|.2O07 the Organization leased additional
space from the landlord and the original lease was amended to include the additional
rental. The amended lease requires additional monthly rental payments of $971 with
yearly increases beginning January 1, 2008. The leases expire on December 31, 2018.
Rent expense under these lease agreements for the years ended June 30, 2009 and 2008
was $88,646 and 886,064' respectively.
The aggregate future minimum lease commitment for these leases as of June 30, 2009 is
as follows:
2010 91,305
2011 94'044
2012 96'866
2013 99,772
2014 102'765
Thereafter 270'188
$ 7_4.94O
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 8 - SUBLEASE AGREEMENT
P.A.D.S. entered into a sublease as lessor in July 2007. The sublease requires initial
monthly rental payments of $3,326 with yearly increases beginning January 1, 2008. The
sublease expires in June 2012. Rental income under this sublease agreement for the years
ended June 30, 2009 and 2008 was $42,248 and $40,612, respectively.
The aggregate future minimum lease receipts to be received under this operating lease at
June 30, 2009 is as follows:
2010 $ 44,190
2011 45,948
2012 47,394
$ 137,532
NOTE 9 - FAIR VALUE MEASUREMENTS
Financial Accounting Standards Board Statement No. 157, Fair Value Measurements (FASB
Statement No. 157), establishes a framework for measuring fair value. That framework
provides a fair value hierarchy that prioritizes the inputs to valuation techniques used to
measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in
active markets for identical assets or liabilities (Level 1 measurements) and the lowest
priority to unobservable inputs (Level 3 measurements). The th ee levels of the fair value
hierarchy under FASB Statement No. 157 are described below:
Level 1 Inputs to the valuation methodology are unadjusted quoted prices for
identical assets or liabilities in active markets that the Organization
has the ability to access.
Level 2 Inputs to the valuation methodology include:
• Quoted prices for similar assets or liabilities in active markets;
• Quoted prices for identical or similar assets or liabilities in inactive
markets
• Inputs other than quoted prices that are observable for the asset
or liability
• Inputs that are derived principally from or corroborated by
observable market data by correlation or other means.
If the asset or liability has a specified (contractual) term, the Level 2
input must be observable for substantially the full term of the asset or
liability.
-10-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 9 - FAIR VALUE MEASUREMENTS, CONTINUED
Level 3 Inputs to the valuation methodology are unobservable and significant
to the fair value measurement.
The asset's or liability's fair value measurement level within the fair value hierarchy is
based on the lowest level of any input that is significant to the fair value measurement.
Valuation techniques used need to maximize the use of observable inputs and minimize the
use of unobservable inputs.
Following is a description of the valuation methodologies used for assets measured at fair
value. There have been no changes in the methodologies used at June 30, 2009 and
2008.
Interest-bearing cash and certificates of deposit: Based on value of cash or certificate at
year end.
The methods described above may produce a fair value calculation that may not be
indicative of net realizable value or reflective of future fair values. Furthermore, while the
Organization believes its valuation methods are appropriate and consistent with other
market participants, the use of different methodologies or assumptions to determine the
fair value of certain financial instruments could result in a different fair value measurement
at the reporting date.
Within the fair value hierarchy, the Organizations assets consisted of Level 1 inputs which
had fair values of $325,549 and $303,667 as of June 30, 2009 and 2008, respectively.
NOTE 10 - SITE DEVELOPMENT
During the year ended June 30, 2009, the Organization offset $62,061 of site
development costs and accumulated depreciation. These costs were incurred in prior years
when the organization was pursuing construction of its facilities. In the year ended June
30, 2008, site development costs were fully depreciated as the Organization entered into a
lease agreement for its facilities.
NOTE 11 - RECLASSIFICATIONS
Certain amounts in the 2008 financial statements have been reclassified to conform with
the year 2009 presentation.
-11-
PAID S
OF ELGIN, INC. „
1,
Public „ionto Deliver Sheller 2i)4 y
11/0
December 14, 2010
Jennifer Fritz-Williams
Elgin Planning and Neighborhood Services Department, CIDIG Program
150 Dexter Court
Elgin,IL 60120
Dear Ms. Fritz-Williams,
PADS of Elgin, Inc.is pleased to submit this application to the City of Elgin Community
Development Block Grant Program. This year we are requesting a total of$50,000 to
support our emergency shelter.
We are very grateful for.the support that the City of Elgin ha S given us in the past, and we
hope that the city will continue to commit to our program, as iwe feel we have shown we
are the most cost effective and successful answer our community has to the problem of
homelessness. Despite economics troubles and an ever growing poverty level PADS has
managed to reduce the number of chronically homeless clients from 53%to 28%over the
past 3 years and last year our successful placement rate for clients was 73%,nearly 2.5
times the national average. However,the number of children in our shelter each night
continues to rise. In the first half of the 2010-2011 shelter season we have seen 150%
more children than we did in all of last year. It is because °tithe fact that a response to
homelessness is an ongoing need in our community that we ask you to continue to
support our program and the work that we do to fulfill our mission.
I have enclosed in this package our application which includes our most recent audit. If
you have any further question or would like to schedule a tont of our facility please
contact us at 847-608-9744. Thank you again for your consideration and your continued
commitment to breaking the cycle of homelessness in our community.
Sincerely
•
Brittany Mitch-11
Special Projects Coordinator,PADS of Elgin, Inc.
1730 Berkley Street•Elgin,Illinois 60123 • Phone: 847.608.9744• Fax:847.608.9746
www.padsofelgin.org•PADS of Elgin Inc.is a 501 (C) 3 IRS recognized organization
_ _
. .
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby assures and certifies that it will comply with the regulations, policies, guidelines
and requirements with respect to the acceptance and use of CDBG finds in accordance with the ACT and City of
Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the rant that:
1. It possesses legal authority to make a grant submission to the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official ict, a resolution, motion or similar action
authorizing the person identified as the official representative of the SUB-RECIPIENT to execute the
Agreement, all understandings and assurances contained her in, and directing the authorization of the
person identified as the official representative of the SUB-RECIPIENT to act in connection with the
execution of the Agreement and to provide such additional inforri ation as may be required.
3. Prior to submission of its application to the City, the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds ii)roposed to be used for activities that will
benefit persons of low and moderate income; ad
(2) Its plan for minimizing displacement of persons as a result of activities assisted with
CDBG funds and to assist persons actually displaced as a result of such activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. I.
The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUB-
RECIPIENT will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Develbpment Act of 1974, as amended; and the
regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Acf of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amen ed by Executive Orders 11375 and 12086,
and implementing regulations issued at 41 CFR Chap er 60;
(F) Executive Order 11063-Equal Opportunity in Housirkg, as amended by Executive Order 12259,
and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing
regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
10
regulations when published for effect;
(1) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738
relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act
of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply
with 570.608 and 24 CFR Part 35; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation
(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities
included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the
City, HUD, and to the AESOP Assistant Administrator for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or e1i lination of slums or blight; (the application
may also include activities which the SUB-RECIPIENT certi.ies are designed to meet other community
development needs having a particular urgency because existi g conditions pose a serious and immediate
threat to the health or welfare of the community, and other fins cial resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to
570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with
funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section
108 of the ACT by assessing any amount against properties ciwned and occupied by persons of low and
moderate income, including any fee charged or assessment ade as a condition of obtaining access to
such public improvements, unless: (1) funds received under ection 106 of the ACT are used to pay the
proportion of such fee or assessment that relates to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of the ACT; or (2) for purposes of assessing any
amount against properties owned and occupied by low d moderate income persons, the SUB-
RECIPIENT certifies that it lacks sufficient funds received un er Section 106 of the ACT to comply with
the requirements of subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-RECIPIENT'S
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
11
(B) Establishing a drug-free awareness program to inform e ployees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon emplbyees for drug abuse violations occurring
in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph(A ;
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Developmnt Department within ten (10) days after
receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual
notice of such conviction;
(F) Taking one of the following actions, within 30 day S of receiving notice under subparagraph
(D)(2), with respect to any employee who is so convictd:
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate sansfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (A), (B), (C), (D), (E) and (F).
11. It has adopted and is enforcing a policy prohibiting the 1.1e of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations.
12. In regards to lobbying, the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or yill be paid, by or on behalf of the SUB-
RECIPIENT, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or eipployee of Congress, or an employee of a
Member of Congress in connection with the awardin of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the ntering into of any cooperative agreement,
and the extension, continuation, renewal, amendme t, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(B) If any funds other than Federal appropriated funds hive been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or 4n employee of a Member of Congress in
connection with the Federal contract, grant, loan, or Cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
12
(C) The SUB-RECIPIENT shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly.
This certification is a material representation of fact 41:Jon which reliance was placed when this
transaction was made or entered into. Submission of th s certification is a prerequisite for making
or entering into this transaction imposed by section 13$2, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject tip a civil penalty of not less than $10,000
and not more than$100,000 for each such failure.
13
. •
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERT[FICAT1ON
Community Development Block Grant Pro ram
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block
Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any
employee who is employed in carrying out work from the assistance received from the City of Elgin and the
Department of Housing and Urban Development, or against any applicant for such employment, because of race,
color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee
involving Federally assisted construction work, or modification thereof, which is paid for in whole or in
part with funds obtained from the Community Development Block Grant program, the language
contained in HUD Equal Employment Opportunity Regulation at 42 CFR 130.15(b), in Executive Order
11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41
CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices when it
participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the coiipliance of contractors and subcontractors
with the equal opportunity clause and the rules,regulations andrelevant orders of the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the Secretary of
Labor such information as they may require for the supervision of such compliance, and will otherwise
assist the City of Elgin and the Department of Housing and Urban Development in the discharge of
primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246
of September 24, 1965, with a contractor debarred from oil who has not demonstrated eligibility for
government contracts and federally assisted construction contacts pursuant to the Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or the
Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to compl3) with the undertaking, the City of Elgin, or
the Department of Housing and Urban Development may take any or all of the following actions: cancel,
terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the
SUB-RECIPIENT until satisfactory assurance of future comp'iance has been received; and refer the case
to the Department of Housing and Urban Development for apiln-opriate legal proceedings.
14
SUB-RECIPIENT: P.A.D.S. of Elgin, Inc.
1730 Ber - reet, Elgin, Illi ois, 60123
BY: OP'
Dennis Heit(
Executive Director
DATE:
ATTEST: impr. _
15
'4
._EP ._T ;i _ :. _ . WY ELGIN
THE CITY IN THE SUBURBS"
AGENDA ITEM: C
MEETING DATE: September 26, 2012
ITEM:
Sub-Recipient Agreement with Public Action to Deliver Shelter of Elgin for 2011-2012 Communi-
ty Development Block Grant
($50,000)
OBJECTIVE:
Provide federal grant funding for an Elgin-based not-for-profit organization providing a safe
overnight shelter and connection with support services to homeless individuals and families in
the greater Elgin area.
RECOMMENDATION:
Approve the execution of a Program Year 2011-2012 Community Development Block Grant
Sub-Recipient Agreement with Public Action to Deliver Shelter of Elgin in the amount of
$50,000.
r
BACKGROUND
In May 2011, city council allocated just over $374,000 in Community Development Block Grant
(CDBG) funds to seven projects. CDBG funds come from the federal government, which uses a
population and community need-based formula to distribute money to local communities to
provide assistance to low and moderate income persons. The city has participated in the CDBG
program since 1975, receiving over$25 million in financial assistance since that time.
Public Action to Deliver Shelter of Elgin (PADS) will use this $50,000 to pay the monthly costs
associated with the lease of the building located at 1730 Berkley Street in Elgin. PADS is a not-
for-profit organization providing overnight shelter and case management to homeless individu-
als and families throughout the Elgin area. PADS has requested and has been awarded CDBG
funds in 2003, 2004, 2007, 2009 and 2010. The organization has complied with all federal re-
quirements of the CDBG Grant Program and the city's sub-recipient agreements for the previ-
ous years.
Each year,the projects selected by city council are incorporated into an action plan, which must
be approved by the Department of Housing and Urban Development (HUD). Staff submitted the
city's 2011-2012 Action Plan in April 2011 (see Attachment A for a copy of the executive sum-
mary of the plan). To acknowledge a 16.5 percent reduction in the federal allocation, the city
r
submitted an amended 2011-2012 Annual Action Plan to HUD on June 29, 2012 (see Attach-
ment B for a copy of the letter to HUD). The amendment was approved on August 21, 2012 (see
411)
Attachment C for a copy of the letter from HUD).
Each applicant must sign an agreement with the city, which outlines the applicant's obligations
as a recipient of federal funds. This agreement with PADS is the second agreement of the 2011-
2012 program year (see Attachment D for a copy of PADS' agreement).
OPERATIONAL ANALYSIS
Founded in 1989, PADS is dedicated to break the cycle of homelessness by comprehensively
addressing the needs of the local homeless population. After several years of searching for a
suitable location for a permanent facility, PADS was able, with support from the city, to secure
its current location on Elgin's west side. The center, known as the Douglas L. Hoeft Resource
Center, was established in July 2007. It functions as both a permanent shelter and headquarters
for the organization. The shelter has the capacity to house 55-60 individuals and offers shower
and laundry facilities. The shelter also provides meeting space for increased on-site programs
such as AA meetings, educational classes, healthcare clinics, counseling sessions and asset-
building programs.
PADS coordinates its services with its other primary partners in the area including Community
Crisis Center, Ecker Center for Mental Health, Renz Addiction Counseling Center, Greater Elgin
Family Care Center, Wayside Cross Ministries Center and soup kettles.
INTERESTED PERSONS CONTACTED
PADS was consulted during the creation of the sub-recipient agreement.
FINANCIAL ANALYSIS
The overall lease of the building is $95,434. The city's contribution to the project is limited to
the $50,000 CDBG grant allocation. PADS is subleasing a portion of the building to cover the
remaining cost of rent.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
CDBG 230-0000-791.30-99 154750 $50,000 $50,000
LEGAL IMPACT
None.
2
rib* ALTERNATIVES
The city council may choose not to approve the sub-recipient agreement with PADS and reallo-
cate the funds to another project.
NEXT STEPS
1. Execute a sub-recipient agreement with PADS.
2. Process payment as approved by the agreement.
3. Complete review and monitoring of PADS' clientele file prior to closing out the project
to ensure compliance with the national objectives of the program that requires service
to low-to moderate-income persons.
4. Request and review quarterly reports from the sub-recipient.
5. Submit annual reports to HUD on the sub-recipient's activities.
6. Prepare sub-recipient files for on-site monitoring by HUD prior to closing out the pro-
ject.
r
Originators: Denise Momodu, Associate Planner
Sarosh Saher, Senior Planner
Marc Mylott, Community Development Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Sean R. Stegall, City Manager
ATTACHMENTS
A. Executive Summary of the 2011-2012 CDBG Action Plan
B. Letter to HUD, dated June 29, 2012
C. Letter from HUD, dated August 21, 2012
D. Draft Sub-Recipient Agreement with Attachments
3
Attachment A .
EXECUTIVE SUMMARY
The City of Elgin's 2011-2012 Community Development Block Grant (CDBG) Program will
receive $920,000 to assist Elgin's low- and moderate-income population. These funds will be
used to address Elgin's priorities to rehabilitate affordable and special needs housing, assist
public facilities, support emergency shelter facilities, and support community planning and
capacity-building activities.
On March 23, 2011, the Elgin City Council held the Final Public Hearing and approved nine
projects for the 2011-2012 Annual Action Plan (One Year Use of Funds). These projects assist
the City's low- and moderate-income population, support the ability for individuals and families
to become independent and self-sufficient, and promote the City's anti-poverty strategy.
Additionally, the projects support the City of Elgin's Strategic Goals to promote a safe
community for people, neighborhood vitality, economic growth, quality housing, and efficient
services. The projects and budgets are as follows:
1. Residential Rehabilitation Grant Program-$470,955
2. CDBG Grant Administration-$75,000
3. Northern Illinois Food Bank-$75,000
4. Senior Services Associates-$42,500
5. PADS of Elgin-$50,000
6. Association for Individual Development -$53,935
7. Community Crisis Center-$42,850
8. Well Child Center- $64,700
9. Wayside Cross Ministries-$45,060
As specified by the Outcome Performance Measurement System required by the U.S.
Department of Housing and Urban Development, Office of Community Planning and
Development, each project is assigned an objective that describes the project purpose and the
primary outcome that results from the project. Table 1 on the following page summarizes the
goals of each activity selected for 2011 CDBG funding.
The selected projects are consistent with the Kane County/City of Elgin Consortium 2010-2014
Housing and Community Development Consolidated Plan. Four of the five plan priorities -
Housing, Public Facilities, Homelessness and Planning and Capacity Building - will be pursued
with 2011 CDBG Program funds. More specifically:
Priority 1: Housing
Preserve existing units throughout the area served by the Consortium.
• Residential Rehabilitation Grant Program- $470,955
1