12-118 - a
Resolution No. 12-118
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Sean R. Stegall,City Manager,is hereby authorized and directed to distribute grants to the following
youth sports organizations for the purposes specified herein and pursuant to the terms and conditions
in the agreements between the City of Elgin and the respective youth sports organizations:
Elgin National Little League
• Scoreboards $ 3,200
• New dugout roof $ 1,000
Total $ 4,200
Elgin Continental Little League:
• Field Improvements $ 3,500
• Shade Structure $ 4,500
Total $ 8,000
Elgin Classic Little League:
• Bleachers $ 5,000
• Bleachers $ 5,000
Total $ 10,000
American Legion:
• Shed $ 1,400
• Foul ball netting $ 4,500
Total $ 5,900
Elgin Youth Football:
• Level change in concessions $ 3,500
• Replace concession door and door frame $ 1,000
• Modify concession counter $ 1,000
• ADA improvements $ 14,200
Total $ 19,700
Total grant allocation $ 47,800
s/David J. Kaptain
David J. Kaptain, Mayor
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Presented: July 11, 2012
Adopted: July 11, 2012
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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AGENDA ITEM: H
MEETING DATE: June 27, 2012
ITEM:
2012 Youth Sports Capital Improvement Grants
($47,800)
OBJECTIVE:
Provide financial assistance to Elgin-based youth sports organizations for making capital im-
provements on the city-owned property at which their leagues compete.
nn'provenmentsonthecity'ow/nedpoopertyatvvhichtheir |eaguescornpete.
RECOMMENDATION:
Approve the 2012 Youth Sports Capital Improvement Grants as recommended by the Parks and
Recreation Advisory Board in the amount of$47,800.
BACKGROUND
The city's Youth Sports Capital Improvement Grants provide financial assistance to Elgin-based
youth sports organizations for making capital improvements on the city-owned property at
which their leagues compete. To be eligible for this funding, these organizations must meet the
criteria as established by the Parks and Recreation Advisory Board. Among these criteria is the
requirement that each league have a signed lease agreement on file with the Parks and Recrea-
tion Department as well as the appropriate amount of insurance coverage. Each league that is
funded must have completed their previous year's projects before additional funding will be
allocated. In addition, each league must provide the Parks and Recreation Advisory Board with
a season recap, a three-year capital improvement plan and proof of not-for-profit status.
In total the Youth Sports Organizations requested $95,458 in funding for improvements. After a
series of meetings, this list of requests was reduced to those listed below. This list and associat-
ed allocations were approved by the Parks and Recreation Advisory Board at their May 29, 2012
meeting:
Elgin National Little League
• Scoreboards $3,200
• New dugout roof $1,000
Total $4,200
Elgin Continental Little League
• Field improvements $3,500 411111)
• Shade structure $4,500
Total $8,000
Elgin Classic Little League
• Bleachers $5,000
• Bleachers $5,000
Total $10,000
American Legion
• Shed $1,400
• Foul ball netting $4,500
Total $5,900
Elgin Youth Football
• Level change in concessions $3,500
• Replace concession door and door frame $1,000
• Modify concession counter $1,000
•
• ADA improvements $14,200
Total $19,700
TOTAL $47,800
OPERATIONAL ANALYSIS
The Youth Sports Grant Program will assist these various organizations with making capital im411)
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provements to their facilities. These capital improvements not only benefit the leagues but also
enhance the city-owned property where these facilities are located. A number of these im-
provements will also address American with Disability Act non-compliance issues.
Projects will be reimbursed or paid as they are completed. All organizations must adhere to the
city's procurement practices when soliciting bids and estimates for projects.
INTERESTED PERSONS CONTACTED
Parks and Recreation Advisory Board.
FINANCIAL ANALYSIS
The youth sports groups provide quality programs for the youth they serve. The city's contribu-
tion of $47,800 will assist these groups in improving the facilities and amenities at their loca-
tions. Through their use of donations and volunteers they are able to leverage these funds to
accomplish significant improvements. An appropriation for the youth sports groups was not in-
cluded in the adopted 2012 riverboat fund budget and therefore contingency funds have been
allocated for this purpose.
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BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
Riverboat 275-0000-791.80.44 N/A $47,800 $47,800
LEGAL IMPACT
None.
ALTERNATIVES
The city council may choose to not approve the youth sports capital improvement grants.
NEXT STEPS
Once the grants are approved, purchase orders will be established for each youth sports group
as outlined in the breakdown above.
Originators: Maria Cumpata, Recreation and Facilities Superintendent
Randy Reopelle, Parks and Recreation Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Sean R. Stegall, City Manager
ATTACHMENTS
None.
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